ORDINARY COUNCIL MEETING AGENDA 20 AUGUST 2015 WEST WIMMERA SHIRE COUNCIL

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ORDINARY COUNCIL MEETING AGENDA

Mission Statement: West Wimmera Shire Council will work in partnership with the community, business and government to develop and enhance a productive, healthy and safe

community by providing leadership, services, advocacy and good governance

TO BE HELD: Thursday 20 August 2015

LOCATION: Edenhope Council Chamber

COMMENCEMENT: 7.30pm

REQUIRED TO ATTEND:

Councillors Senior Management Group

Annette Jones, Mayor

Ron Hawkins

Bruce Meyer

Richard Wait

Warren Wait

Mark Crouch Chief Executive Officer (CEO)

Venkat Peteti General Manager Corporate & Community Services (GMCCS)

Robyn Evans General Manager Infrastructure Development & Works (GMIDW)

Council Officers

Members of the Gallery are advised that the following Local Law applies to this meeting: West Wimmera Shire Council Local Law No.7, 2012 38. Gallery to be silent (1) Any member of the public addressing the Council or in attendance in the gallery must extend due

courtesy and respect to the Council and the processes under which it operates (2) Visitors must not interject or take part in the debate and must take direction from the Chairperson

whenever called upon to do so.

Vision Statement: West Wimmera Shire delivers the very best experience and opportunity that rural living has to offer

ORDINARY COUNCIL MEETING AGENDA 20 AUGUST 2015 WEST WIMMERA SHIRE COUNCIL

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TABLE OF CONTENTS 1.0 WELCOME ........................................................................................................................ 5

2.0 OPENING PRAYER.......................................................................................................... 5

3.0 APOLOGIES, LEAVE OF ABSENCE, DECLARATION OF CONFLICT OF INTEREST...................................................................................................................................... 5

3.1 APOLOGIES 5

3.2 LEAVE OF ABSENCE 5

3.3 DECLARATION OF CONFLICT OF INTEREST 5

4.0 QUESTIONS FROM THE GALLERY (maximum of 30 minutes) .............................. 6

4.1 WRITTEN QUESTIONS ON NOTICE 6

4.2 VERBAL QUESTIONS WITHOUT NOTICE 7

5.0 DELEGATES REPORTS (FOR INFORMATION ONLY) AS LISTED IN THE COUNCIL KEPT COUNCILLOR DIARY................................................................................. 7

5.1 MAYOR, ANNETTE JONES 7

5.2 COUNCILLOR RON HAWKINS 8

5.3 COUNCILLOR BRUCE MEYER 8

5.4 COUNCILLOR RICHARD WAIT 8

5.5 COUNCILLOR WARREN WAIT 8

5.6 MARK CROUCH (CHIEF EXECUTIVE OFFICER) 9

6.0 CONDOLENCES ............................................................................................................... 9

7.0 CONFIRMATION OF MINUTES FROM PREVIOUS MEETING .......................... 10

8.0 BUSINESS ARISING FROM PREVIOUS MINUTES ................................................ 10

9.0 NOTICES OF MOTION ................................................................................................. 10

9.1 NOTICE OF MOTION 2015/05 CR WARREN WAIT 127 ELIZABETH STREET, EDENHOPE 10

10.0 COMMITTEE RECOMMENDATIONS AND ASSEMBLY OF COUNCILLORS RECORD ...................................................................................................................................... 11

ORDINARY COUNCIL MEETING AGENDA 20 AUGUST 2015 WEST WIMMERA SHIRE COUNCIL

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10.1 GENERAL COMMITTEE 11

10.2 ASSEMBLY OF COUNCILLORS 15

10.3 SPECIAL MEETING OF COUNCIL FURTHER REVIEW OF ADOPTED BUDGET 2015-2016 15

10.4 WEST WIMMERA TOURISM ADVISORY COMMITTEE 15

11.0 DEPUTATIONS AND PETITIONS ............................................................................... 15

12.0 CHIEF EXECUTIVE OFFICER AND GOVERNANCE ............................................ 16

12.1 MAGEPPA SOLDIER SETTLEMENT AT POOLAIJELO REQUEST FOR FINANCIAL SUPPORT TO INSTALL COMMEMORATIVE PLAQUE 16

12.2 UNCONVENTIONAL GAS EXPLORATION IN VICTORIA 19

12.3 LOCAL GOVERNMENT RATES CAPPING ESSENTIAL SERVICES COMMISSION (ESC) DRAFT REPORTS RELEASE VOLUMES I AND II 22

13.0 INFRASTRUCTURE DEVELOPMENT AND WORKS ............................................ 27

13.1 PETER FRANCIS HONNER- SECTION 173 AGREEMENT 27

13.2 REQUEST TO PURCHASE UNUSED ROAD: TALLAGEIRA 29

13.3 COUNTRY FIRE AUTHORITY (CFA) STANDARD REFERRAL AGREEMENTS: MEMORANDUM OF UNDERSTANDING 32

13.4 REAR LANE ACCESS CRANAGE LANE TO 79-87 ELIZABETH STREET, EDENHOPE 34

13.5 LAND REZONING MIGA LAKE & GYMBOWEN 38

14.0 CORPORATE AND COMMUNITY SERVICES ........................................................ 42

14.1 WEST WIMMERA SHIRE YOUTH COUNCIL 42

14.2 REGIONAL JOBS & INFRASTRUCTURE FUND (RJIF) PRIORITY PROJECT LIST FOR WEST WIMMERA SHIRE COUNCIL 46

15.0 LATE ITEMS OF BUSINESS ........................................................................................ 50

15.1 ROADS TO RECOVERY ADDITIONAL FUNDING 2015-2019 50

16.0 SEALING SCHEDULE ................................................................................................... 50

ORDINARY COUNCIL MEETING AGENDA 20 AUGUST 2015 WEST WIMMERA SHIRE COUNCIL

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17.0 CONFIDENTIAL (PURSUANT TO SECTION 89 LGA 89) ...................................... 50

ORDINARY COUNCIL MEETING AGENDA 20 AUGUST 2015 WEST WIMMERA SHIRE COUNCIL

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1.0 WELCOME 2.0 OPENING PRAYER

Almighty God, we humbly ask your blessing upon this Council. Guide and prosper our decisions to the advancement of Your Glory and the true welfare of the people of West Wimmera Shire.

3.0 APOLOGIES, LEAVE OF ABSENCE, DECLARATION OF CONFLICT OF INTEREST

3.1 APOLOGIES

3.2 LEAVE OF ABSENCE

3.3 DECLARATION OF CONFLICT OF INTEREST All councillors have a personal responsibility to ensure they are aware of the provisions mandated in the Local Government Act 1989 with regard Conflict of Interest disclosures. The Conflict of Interest A Guide for Councillors (October 2012) has been made available to all Councillors in hard copy form and is available via Docs On Tap.

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4.0 QUESTIONS FROM THE GALLERY (maximum of 30 minutes)

4.1 WRITTEN QUESTIONS ON NOTICE Questions on Notice are to be submitted to Council no later than the Monday prior to the relevant Council Meeting. The template for Questions on Notice is available from the Edenhope and Kaniva Council offices, and from the Shires website.

QUESTION FROM MR ANDREW FARRAN RE LAKE WALLACE

Recalling my questions from the Gallery on 21 May 2015 as follows:

Can Council make up its mind regarding what it wants in relation to filling Lake Wallace?

What will Council say to the Victorian State Govt if it asks what we want? What is WWSCs clear proposal?

and recalling further Cr Meyer's response as follows:

That GWM Water is responsible for the water in the Lake. Mode of delivery of additional water would be by pipeline. Water would come from Rocklands Reservoir. Council has had meetings and discussions with GWM Water. Council is again meeting with GWM Water on 18 June 2015 to discuss further.

I now ask further:

a) What was the outcome of Councils discussion with GWM Water on 18 June and since?

b) Does Council have a clear position on the replenishment of the Lake, given the lakes recreational and tourist significance, its social and welfare benefits, and the future importance of a secure sustainable water supply to the town? If so, what is the Councils position?

c) As Council appears to believe that "GWM is responsible for the water in the Lake" would it accept on the same basis that any failure by an external service provider critical to the welfare of the Shire is not the business or the concern of the Shire;

d) If Council does not accept that view what steps is it taking to formulate a coherent plan for the replenishment of the Lake which could be presented to relevant external authorities, in particular the State Govt. given that the Premier himself has already made a commitment in support of this objective subject to receiving a credible proposal from Council for its achievement?

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4.2 VERBAL QUESTIONS WITHOUT NOTICE Time permitting, this section of the Agenda allows members of gallery to ask verbal questions of Councillors, through the Mayor. At all other times during the meeting, members of the gallery are required to be silent, pursuant to West Wimmera Shire Council Local Law No.7, 2012.

5.0 DELEGATES REPORTS (FOR INFORMATION ONLY) AS LISTED IN THE COUNCIL KEPT COUNCILLOR DIARY

5.1 MAYOR, ANNETTE JONES 17/07/2015 Rural Living Campaign Working Group Meeting 20/07/2015 CEO Mark Crouch 21/07/2015 Lost in the Bush Committee Meeting, Natimuk 22/07/2015 Kanagulk Landcare Group re Iluka/Douglas Mine planning matter 23/07/2015 Edenhope Mechanics Hall Future Directions Committee Meeting 23/07/2015 Iluka Mine at Douglas Information Session 27/07/2015 CEO Mark Crouch 27/07/2015 Future of Public Transport in the Grampians, Horsham 31/07/2015 Wimmera Mayoral Gathering, Horsham 03/08/2015 Officially open Group Conference, Kaniva Country Womens Association 04/08/2015 David Jones, Federal Government Drought Coordinator 04/08/2015 Lost in the Bush Committee Meeting, Natimuk 05/08/2015 ABC Radi