ordinary council meeting agenda...2013/05/28 · ordinary council meeting agenda tuesday, 28th may...

Ordinary Council Meeting Agenda

Tuesday, 28th May 2013 Commencing at 7:00pm

Council Chamber Hobsons Bay Civic Centre 115 Civic Parade, Altona

Chris Eddy Chief Executive Officer

Hobsons Bay City Council

Our Vision Working together to achieve a vibrant and sustainable community that celebrates its diversity and provides opportunities for all.

Our Values Passion about our people, city, services and environment;

Respect for each other;

Integrity;

Diversity in our people and environment;

Excellence in all we do.

Table of Contents

1 Council Welcome ......................................................................................................................... 5

2 Apologies ...................................................................................................................................... 5

3 Disclosure of Interests ................................................................................................................ 5

4 Minutes - Confirmation ................................................................................................................ 5

4.1 ORDINARY COUNCIL MEETING ....................................................................................... 5

5 Councillors’ Questions ................................................................................................................ 6

6 Petitions/Joint Letters ................................................................................................................. 6

7 Business ....................................................................................................................................... 7

7.1 Business and Finance .......................................................................................................... 7

7.1.1 Expression of Interest – 10 Pier Street, Altona ........................................................ 7

7.1.2 Service Report – Business and Finance .................................................................. 9

7.2 Community Services .......................................................................................................... 11

7.2.1 Volunteerism in Hobsons Bay ................................................................................ 11

7.2.2 Three Year Old Kindergarten Policy ....................................................................... 13

7.2.3 Service Report – Community Services ................................................................... 15

7.3 Organisation Development ................................................................................................ 17

7.3.1 Service Report – Organisation Development ......................................................... 17

7.4 Planning and Environment ................................................................................................. 19

7.4.1 Innova Soil Remediation Proposal - VCAT Decision .............................................. 19

7.4.2 Events and Festivals Strategy Development .......................................................... 21

7.4.3 Service Report - Planning and Environment .......................................................... 23

7.5 Works and Assets .............................................................................................................. 25

7.5.1 Altona and Seaholme Foreshore Community Vision .............................................. 25

7.5.2 Synthetic Sports Surfaces Feasibility Study ........................................................... 27

7.5.3 Sport and Recreation Victoria Community Facilities Funding Program ................. 29

7.5.4 Service Report — Works and Assets ..................................................................... 31

8 Delegates Report ........................................................................................................................ 32

9 Notices of Motion ....................................................................................................................... 34

9.1 Notice of Motion No. 1048 – Strand Ward Funds to the HeartStart Foundation. .............. 34

9.2 Notice of Motion No. 1049 – Cherry Lake Ward Funds to the Hobsons Bay Maltese Association. ........................................................................................................................ 34

9.3 Notice of Motion No. 1050 – Cherry Lake Ward Funds to the Joseph’s Corner Incorporated. ...................................................................................................................... 34

9.4 Notice of Motion No. 1051 – Cherry Lake Ward Funds to the Somers Parade Kindergarten....................................................................................................................... 34

9.5 Notice of Motion No. 1052 – Cherry Lake Ward Funds and Wetlands Lake Ward Funds to the Hobsons Bay Greek Senior Citizens Club ................................................................... 35

9.6 Notice of Motion No. 1053 – Wetlands Ward Funds to the Laverton Jets Basketball Club ........................................................................................................................................... 35

9.7 Notice of Motion No. 1054 – Wetlands Ward Funds to the Laverton Community Garden 35

9.8 Notice of Motion No. 1055 – Wetlands Ward Funds to the Yarnsmiths Group ................. 35

10 Public Question Time ................................................................................................................ 36

11 Urgent and Other Business ....................................................................................................... 36

Agenda

1 Council Welcome

The Chairperson will read the Council Prayer and welcome members of the gallery and acknowledge the people of the Kulin Nation as the traditional owners of this land.

2 Apologies

3 Disclosure of Interests

In accordance with Sections 77A, 77B, 78 and 79 of the Local Government Act 1989 Councillors are required to disclose a "conflict of interest" in a decision if they would receive, or could be reasonably perceived as receiving a direct or indirect financial or non-financial benefit or detriment (other than as a voter, resident or ratepayer) from the decision.

In accordance with Section 79B of the Local Government Act 1989 Councillors who consider that they have a personal interest that is in conflict with their public duty in relation to a matter may, if they do not have a conflict of interest as described above, apply to the Council to be exempted from voting on the matter.

Disclosure must occur immediately before the matter is considered or discussed.

4 Minutes - Confirmation

4.1 ORDINARY COUNCIL MEETING

Confirmation of the minutes of the Ordinary Council meeting of the Hobsons Bay City Council held on 14th May 2013 (copy previously circulated).

Hobsons Bay City Council 28TH May 2013


5 Councillors’ Questions

6 Petitions/Joint Letters



7 Business

7.1 Business and Finance

7.1.1 Expression of Interest – 10 Pier Street, Altona Directorate: Business and Finance

Appendix 1 1st Pink

Purpose

For the Council to decide on the evaluation of the Expression of Interest submitted for the proposed development at 10 Pier Street, Altona.

Recommendation

That the Council terminate the Expression of Interest process for proposals in relation to 10 Pier Street, Altona and advise the tenderer that not all criteria has been met to the Council’s satisfaction.

Key Points/Issues

At the Ordinary Council Meeting held on 1st December 2009 the Council resolved to invite expressions of interest for proposals for the use, development, lease and/or purchase of the Council owned land at 141 Esplanade and 1 Bent Street, Altona (now known as 10 Pier Street, Altona).

Four expressions of interest were received and assessed by an evaluation panel consisting of council officers and an independent chairman experienced in property and planning issues.

The evaluation panel selected the submission from Strategic Property Developments (SPD) for further discussion and evaluation of the proposal against required criteria.

A series of meetings were held between SPD and the evaluation panel to address a number of issues raised by the Council including the provision of off-site parking to compensate for the shortfall of parking spaces within the development. A detailed timeline is attached.

The Panel Chairman’s report on SPD’s submission noted that the only major point of contention still outstanding was the level of contribution to be provided by the developer to meet the full cost of the provision of off-site parking.

The developer was advised that the Council would enter into a development agreement based on the proposed plans subject to receiving an undertaking that a full contribution for the cost of parking would be made. Alternatively SPD was advised that they may submit a redesign of the development but on a reduced scale which ensured that the parking requirement could be met.

On the assumption that any redesign of the development retained the basic design concept, the developer was advised that there will be no requirement to undergo a further EOI process.



Following extensive deliberation and consultation the Council has not received an unconditional undertaking from the developer that a full contribution for the cost of parking would be made and it is considered that the proposal will not fulfil all criteria for development of the land.

The Expression of Interest document states that the Council is under no obligation to pursue any submission or proposal to develop the land.

Triple Bottom Line Implications Community Impact The Altona Beach Activity Centre Urban Design Framework (UDF) adopted by the Council in 2007 recommended that the sites be appropriately developed for an attractive cafe or restaurant overlooking the reserve and the foreshore. The development of this site would enhance this popular shopping, recreation and tourism precinct. It would also achieve a design outcome creating a vibrant and active edge to this important site. Any economic development and positive community impact derived from this proposed development would not warrant the shortfall in car parking contributions that has been offered.

Financial Impact

The Expression of Interest was evaluated against the following criteria:

• Compatibility with strategic land use objectives;

• Suitability and quality of development concept;

• Financial return to the Council; and

• Capacity to deliver the proposal.

Consultation The EOI was extensively advertised to seek as large a number of potential interested parties as possible. A petition was received which objected to any future development of the site. The Council would need to conduct further community consultations if the submission was approved under Section 190 of the Local Government Act, and Section 52 of the Planning and Environment Act.

Legal/Council Plan/Policy Impact

The EOI was assessed against the key strategic objective 4. A Liveable City, as set out in the Council Plan 2009-13, specifically by contributing to strategic actions 4.3 Prepare and implement structure planning and master planning for the activity centres and major gateways within the Municipality and 4.2 Improve the quality and amenity of public spaces.



7.1.2 Service Report – Business And Finance Directorate: Business and Finance Appendix: 2 1st Green

Purpose

To inform the Council of issues, initiatives and projects undertaken by the Business and Finance directorate during the month ending 20 May 2013.

Recommendation

That the Council receive and note the Business and Finance Service Report, including details of recent issues and initiatives undertaken by the directorate.

Key Points/Issues

FINANCE

The draft quarterly financial report for the period ended 31st March 2013 has been finalised. The financial report was presented to the Audit Committee on 1st May and the Council on 14th May 2013.

The ‘draft’ Proposed Budget for 2013-14 was completed and the Council resolved to advertise the Proposed Budget at its meeting on 23rd April. The public notice was updated and appeared in the local newspapers on Wednesday, 8th May. The Proposed Budget has been placed on the Council’s web site and distributed for display at the Civic Centre and at the libraries.

The Australian Valuation Property Classification Codes (AVPCC) are being reviewed in preparation for the Fire Service Property Levy. Each property will attract a levy based on the AVPCC’s.

The integration of software programs Contract Manager and Computron is complete. This process will improve the reporting of expenditure against original contract amount.

HEALTH AND REGULATORY SERVICES

A compliance rate of 92 per cent was achieved for food premises assessments in April. Eighty visits of all types, including follow ups and complaints, were completed.

The Department of Health referred three cryptosporidium single incident notifications for investigation by the Council’s Environmental Health Officers (EHO). It was necessary to obtain doctor consent for each case prior to the EHO interviewing the person with the illness. No links to local pools were detected.

Test purchases at 27 tobacco retailers were conducted. The purchases were completed over two days. Four retailers were found to have sold cigarettes to minors. Two retailers received a warning for a first offence. The other two received infringement notices for further breaches by not displaying either a health warning or smoking cessation sign. The remaining proprietors received a letter notifying them that their premises were tested and that a sale did



not occur. Information was also provided on recommended reminders for sales staff and penalties where sales occur.

There were 409 animal matters dealt with in the month. Fifty-five animals were impounded by Animal Management Officers, and 17 fines were issued. A total of 14,633 animal registration renewal notices were mailed in March of which 10,882 were dog registrations; and 3,751 were cat registrations. 10,536 renewals have been processed to date. Reminder notices will be mailed in late May or early June.

A total of 2,864 Resident Parking Permits; 20,967 Ticket Machine Permits; and 1,329 Visitor Permits have been issued since the on-line parking permit system was implemented on 1st December 2011.

PROPERTY SERVICES

Negotiations are under way for renewal of the following property leases and licences:

Council Freehold Leases:

a) Lease to Altona Civic Dog Obedience Club, Bluegum Drive, Altona; and b) Lease to Altona Tennis Club, Bluegum Drive, Altona;

Crown Leases and Licences

a) Licence to Hobsons Bay Mens Shed, Former EPA Testing Site; b) Licence to Williamstown Musical Theatre Company, Former EPA Testing Site;

and c) Licence to Altona City Theatre Company, Former EPA Testing Site.



7.2 Community Services

7.2.1 Volunteerism in Hobsons Bay Directorate: Community Services

Purpose

To provide the Council with an overview of the current scope of volunteering in Hobsons Bay and determine future priorities in supporting volunteerism.

Recommendation That the Council: 1. Assess the nature and extent of current volunteering and the future and best

models to support volunteerism in Hobsons Bay; 2. Consider allocation of dedicated resourcing to play a more active role in co-

ordinating volunteering; 3. Support Volunteer West in its role in the provision of volunteer services; and 4. Provide future support for volunteerism in an equitable form canvassing the

broad range of volunteer activities within the municipality.

Key Points/Issues

Volunteers are essential for many aspects of our community making a valuable contribution in economic and social terms as well as improving their health and wellbeing.

The Commonwealth and Victorian governments actively support volunteering through a variety of policy and program initiatives. According to the Australian Bureau of Statistics 9,800 residents of Hobsons Bay were involved in volunteering in 2011.

Volunteers are engaged by the Council to assist in the delivery of a wide range of services, programs and events across various council departments. However, the Council does not resource specific staffing roles to directly support or coordinate volunteerism activity across the organisation. Volunteerism is increasingly required to comply with the National Standards and will require an additional level of management and resourcing.

Key areas of volunteer involvement in the direct support of council activities include food services, the Visitor Information Centre and environmental projects: • Approximately 90 volunteers support the Council’s Food Services Program delivering

approximately 55,000 meals to frail aged and disabled residents; • Approximately 45 volunteers support the Visitor Information Centre enabling the centre

to operate 363 days each year; and • During 2012 environmental volunteers planted more than 5,500 plants in conservation

reserves. Volunteers also support the activities of the Hobsons Bay libraries, planned activity groups, senior citizens centres and support the Council’s advisory committee processes and numerous other community events conducted by the Council.

The Council runs a community training program that provides free training and skills development for local community groups and volunteers. The training program has been operating since 2002 and has delivered more than 120 workshops for 2,400 participants. The training calendar for July to August 2013 includes workshops on project planning, submission writing, volunteer recruitment, committee training and responsibilities under the Associations Incorporation Reform Act 2012.



Support for volunteer groups and programs have traditionally focussed on groups that are linked with community development and environment groups. It is estimated that more than 550 volunteer based community organisations operate in Hobsons Bay. These include kindergartens, playgroups, community centres, sporting clubs, multicultural groups, environment groups, performing arts groups, festival committees, and special interest groups such as camera clubs, garden clubs and many more. Without the contribution of volunteers government would not be able to resource these services to the community.

During 2012-13 the Council has provided recurrent funding of $12,500 and office space to Volunteer West, a not-for-profit community organisation that operates a volunteer-matching service providing training and support to other local community organisations.

Volunteer West matched 129 prospective volunteers with volunteering opportunities during 2012. They delivered volunteer management training sessions, held a volunteer conference, conducted information sessions for the Men’s Shed and members of the local Karen community, and participated in an ageing well forum and a seniors expo.

Triple Bottom Line Implications

Community Impact Volunteerism is a significant contributing factor to community building and improving the health and well being of residents and their community.

Financial Impact Operating Volunteers provide significant support to the delivery of crucial community services thereby providing considerable cost benefit to the Council and community; it is difficult to quantify that benefit.

Consultation

Internal consultation has occurred with key stakeholders across the Council in preparing this brief and staff members have also met with Volunteer West representatives.

The future development of support for volunteer groups will involve consultation with volunteer groups to understand and support their needs in the delivery of service and activities for the community.


This strategy will assist with the achievement of the key strategic objectives Civic Leadership and Community Wellbeing and as set out in the Council Plan 2009-13, specifically by contributing to strategic actions 1.3 Consider initiatives to increase and support full and equal community participation in the civic life of Hobsons Bay and 2.1 Ensure equitable access and a high level of service to meet the varied needs of our community.

The Council has adopted a Volunteer Policy and manual to ensure that council volunteer roles are clearly defined, that volunteers are well managed and volunteer management practices are continually reviewed and improved. The Volunteer Management Strategy ensures that council volunteering activity meets the National Standards for Involving Volunteers in not for profit organisations.



7.2.2 Three Year Old Kindergarten Policy Directorate: Community Services Appendix: 3 1st Yellow

Purpose

To seek the Council’s approval to adopt the Three Year Old Kindergarten Policy.

Recommendation

That the Council confirm its commitment to three year old kindergarten programs and endorse the proposed Three Year Old Kindergarten Policy supporting the provision of council facilities where possible to facilitate the conduct of these programs.

Key Points/Issues

Hobsons Bay City Council recognises that a high quality kindergarten service supports the healthy development of children and lays the foundations essential for building stronger resilient communities.

Kindergarten has traditionally been a one year state funded program the year prior to school entry. However, in Hobsons Bay most kindergarten services also provide a three year old kindergarten program. While three year old kindergarten is not funded by the state, and is largely funded by parent fees it is recognised by the government and families as an important and valued program in the education and care of preschoolers.

Within Hobsons Bay, community managed kindergarten services are delivered from 19 Council owned facilities and are managed and supported by voluntary parent based committees of management who participate in the Council’s kindergarten central enrolment scheme. Fourteen services currently manage and operate both a four and a three year old kindergarten program.

The Council has committed significant time and resources to support Hobsons Bay kindergarten services in achieving universal access to 15 hours of funded four year old kindergarten by 2013. Sixteen services have achieved 15 hours of funded four year old kindergarten per week with three services unable to achieve universal access due to significant displacement of their three year old kindergarten programs.

The Council supports four year old kindergarten and community managed preschool services by providing fully maintained facilities to meet the statutory obligations to operate a four year old kindergarten service. The Council also provides training and support to committees of management and manages the four year old kindergarten central enrolment scheme.

A principal concern is meeting the statutory requirement to support the provision of four year old programs, with three year old programs delivered in response to demand. Volunteer committees also see the provision of three year old programs as a feeder to the four year old kindergarten and programs are also conducted to generate revenue supporting the viability of the incorporated entities. Where four year old enrolments have grown to the point of requiring additional groups, the services are required to ensure that these take precedence over the provision of space for three year old programs.



The Council does not currently incur any costs associated with the provision of three year old kindergarten programs as they are delivered by the kindergarten committees, utilising spare capacity within existing facilities and largely paid for by parent fees, although children from disadvantaged families are able to access free three year old kindergarten programs through a DEECD subsidy.

Recent discussions with representatives of the Department of Education and Early Childhood Development indicate that 15 hour programs will be mandated from January 2014. This will result in the displacement of three year old kindergarten programs from some facilities. If the Council is to continue to facilitate the provision of three year old programs, it will be required to explore use of other facilities to support the delivery of three year old programs. This will be the subject of a further report to the Council.


Community Impact Community expectation has grown with a great number of families expecting to be able to access a three year old program should they desire. Cessation of programs has the potential to undermine the viability of the incorporated entities that run kindergartens.

Financial Impact The introduction of universal access to 15 hours of kindergarten for four year olds and the resultant displacement of three year old programs will necessitate the provision of additional facilities and or spaces in other buildings with potential cost implications.

Consultation

Consultation has been undertaken with relevant Council departments and with committees of management and the Department of Education and Early Child Development (DEECD).


The Three Year Old Kindergarten Policy will assist with the achievement of the key strategic objective Community Wellbeing, as set out in the Council Plan 2009-13, specifically by contributing to strategic actions by providing high quality services and amenity we improve the health, safety and wellbeing of our community, and 2.1 Ensure equitable access and a high level of service to meet the varied needs of our community.

In line with the Council’s Children’s Plan (Municipal Early Years Plan 2009–13) the Three Year Old Kindergarten Policy will assist in meeting the objective to advocate for high quality, locally based services, education, care and support that meet the needs of the families and children in Hobsons Bay.



7.2.3 Service Report – Community Services Directorate: Community Services Appendix: 4 1st Blue

Purpose

To inform the Council of issues, initiatives and projects undertaken by the Community Services Directorate during the month ending 20 May 2013.

Recommendation

That the Council receive and note the Community Services Report, including details of recent issues and initiatives undertaken by the directorate.

Key Points/Issues

FAMILY, YOUTH AND CHILDREN’S SERVICES The Early Years team is managing the wait list for the new Newport Gardens Early Years Centre with over 230 families now expressing interest in long day care. The new management provider Early Childhood Management Services (ECMS) will take over the management of the wait list in May 2013. The Burmese Playgroup meeting at Eastona Park continues to grow. A maternal and child health visit to the group was held on Friday, 17th May with the visit focusing on home safety. One hundred and twenty two birth notices were received in April with South Kingsville the busiest centre. Thirty three individual counselling appointments were made with the youth counselling service throughout the month. The wait list continues to sit at 14 weeks. The gender breakdown for clients during April was - males 28 per cent, females 72 per cent. The average age of clients was 15 years. A total of 793 young people participated in the Council’s youth programs and activities throughout April. In addition 206 workers, carers, parents and/or teachers participated in parent forums and youth network meetings. A parenting information seminar was held at Altona Meadows Library and Learning Centre. One hundred and twenty bookings were received with some parents being turned away due to room capacity. The presenter was Andrew Fuller, a well respected psychologist presented on ‘Mindset: the psychology of successes’. The parenting forums are run four times per year. Supported by the Mayor, six local young people will participate in the Young Men’s Christian Association (YMCA) Youth Parliament program, held in conjunction with the state government Office for Youth. This is a great opportunity for these young people to voice their opinions, debate a state issue of their choice and then present it in the form of a Bill in the parliamentary chambers. The group will be supported by the YMCA and youth services. Following last month’s assessment and rating visit by the Department of Education and Early Childhood Development (DEECD) to Altona North Children’s Centre (ANCC), the Council received notification of successfully achieving an “Exceeding National Quality Standards” rating for the service. This rating reflects the achievement of high quality in all seven quality areas. The occasion was celebrated with families and council staff.



LIBRARIES More than 700 new e-book titles have been added to our collection this month. Technology continues to be a focus, working closely with the Information Technology Department and our web-developers to make improvements to the library website, catalogue and discovery layer. Virtualisation of the servers was also undertaken to improve the stability and speed of library systems. The Great Breaks respite program for children with disabilities was held at Altona Meadows again during the school holidays. These holidays featured an African drumming workshop with Peta from Rhythmology. Over the last two sessions we have found that the children engage very well with music. Year to date customer visits are almost 500,000, exceeding this time last year by 1.8 per cent. There were 24,273 visits to the website in April with over 14,000 unique visitors. Again this month the top most visited page is Williamstown Library. Opening hours also had a spike in interest, possibly due to the Easter and Anzac Day closures. Library utilisation has been higher in the six months since Williamstown reopened with new members and cards presented increased by over 25 per cent on last year’s year to date figures. COMMUNITY CARE Testing of mobile technology continues with a view that once all fixes are in place mobile devices will then be provided to direct care employees to improve quality and efficiency of service delivery. The testing of a new generation of robotic vacuum cleaners is under way and a number will be left in client homes for feedback on their capacity to clean the house. These machines are a health and safety initiative designed to reduce activity that poses a high risk of manual handling injury. The Community Care common standards audit has shown community care effectively delivers high quality services to residents and they are extremely happy with the quality, type and level of service received. Community Care is embarking on a process of becoming more resident centred in its service delivery. To that end a number of our staff will be available to aged residents and carers in their neighbourhoods to listen to their good ideas and find out about their needs. COMMUNITY DEVELOPMENT Laverton Community Hub has twenty user groups with licences to regularly use the Hub and has recorded 46 casual bookings. All new tenants and user groups have settled in well at the Hub.

The 2014 Community Grants round is currently being prepared. Streamlining of the process aims to make the grants round more accessible to community members. It is anticipated that Community Grants will open on 17th June 2013. The development of a DVD showcasing the New and Emerging Communities Youth Leadership Program’s success and the stories of the newly arrived young people is under way.

Planning has been completed for a series of winter workshops to be held in May, June and July 2013. Topics will include project planning, two submission writing workshops and a series of five workshops on supporting volunteers. Council staff reviewed the effectiveness of the Heat Health Response Plan in preparation for the next summer period.

The Seabrook Community Centre partnered with the Seabrook Primary School to host a Cyber Smart parent information evening on Monday, 29th April, to educate parents about safe use of the internet and social media by their children.



7.3 Organisation Development

7.3.1 Service Report – Organisation Development Directorate: Organisation Development Appendix: 5 2nd Pink

Purpose To inform the Council of the recent issues, initiatives and projects undertaken by the Organisation Development directorate from 26th April to 23rd May, 2013.

Recommendation That the Council: 1. Receive and note the Organisation Development Service Report, including

details of recent issues and initiatives undertaken by the directorate; and 2. In accordance with section 80A(2) of the Local Government Act 1989 incorporate

into the minutes of this meeting the written records of Assemblies of Councillors held on 30th April, and 7th, 14thand 21st May 2013.

Key Points/Issues

COMMUNICATIONS

Twitter continues to serve as a positive tool for the dissemination of information with 500 followers.

In April there were 1,014 views of the Council’s Facebook homepage. However, many more people were reached via individual news feeds.

The Council received 324 Facebook visits and 120 twitter visits. 41 per cent of the 27,094 web site vists in April were new. Most visitors were from Melbourne but the second highest was Shepparton, perhaps linked to the announcement of the new Chief Executive Officer.

CUSTOMER SERVICE

There were 2,811 requests from residents logged during April. These included 587 for hard rubbish collection; 245 requests relating to domestic garbage bins; and 51 requests for footpath repairs.

The total number of incoming calls for April was 8,438 with an additional 144 call-back phone calls made to customers in accordance with their request.

2,449 receipts were issued during March. Receipts include payments made through Customer Service reception and via mail. Customer Service processes both methods of payment.



GOVERNANCE

The Community Health and Wellbeing Plan and Council Plan 2013-17 were approved for public exhibition on 30th April. Material was prepared for publication on the Council website and in local newspapers to encourage the community to provide feedback on these plans.

Preparation began for the installation and roll out of the corporate reporting software. The software will assist in monitoring progress on implementing the Community Health and Wellbeing Plan and Council Plan 2013-17.

A Junior Council meeting was held on 1st May. The Council’s Communications Coordinator spoke to the students about how the Council communicates with residents and businesses in Hobsons Bay, including the emerging importance of using social media.

A citizenship ceremony for 60 candidates was held at the Hobsons Bay Civic Centre on 22nd May.

HUMAN RESOURCES

Seven positions were advertised in April with 376 applications received. Eight new employees commenced work during the month of April.

Nine internal training courses were conducted during April with 132 staff attending.

Seven injuries were recorded in April with a total of 36 days in lost time as a result of injury.

INFORMATION SERVICES

New corporate email signatures have been rolled out across the organisation. The new signatures include colourful icons that promote the Council’s social media platforms (Hobsons Bay Website, Facebook, Twitter, YouTube, and the Council’s RSS news feed). Use of social media is growing and is proving an effective means of communicating with the community and stakeholders.

MobileIron, a Mobile Device Management (MDM) solution is currently being implemented as part of the Council’s Information Communication Technology Strategy to better manage mobile devices (e.g. iPhones and iPads). This initiative will improve productivity by allowing staff to bring their own device (BYOD) to work, wirelessly provide important business apps, and preserve a positive end user experience while maintaining a high level of network security.

Numerous corporate applications have been successfully upgraded this month including: QikKids (Childcare Management Software), Confirm (Assets and Customer Service System), Property.gov (that now includes the mandatory Fire Service Levy), and IRIS (Maternal and Child Health reporting software).

RISK AND OHS

The MAV Liability Mutual Insurance (Public Liability) Audit was undertaken 28th March.

SafetyMAP, an externally audited re-accreditation audit, was held during April in relation to the Council’s Occupational Health and Safety Management Systems.



7.4 Planning and Environment

7.4.1 Innova Soil Remediation Proposal - VCAT Decision Directorate: Planning and Environment Appendix: 6 2nd Green

Purpose

To inform the Council of the outcome of the Victorian Civil and Administrative Tribunal decision in relation to a planning permit application and works approval relating to the Innova Soil remediation proposal.

Recommendation

That the Council note the report in relation to the proposal by Innova Soil Technology Ltd. and continue to monitor the construction and operation of the facility.

Key Points/Issues

The Victorian Civil and Administrative Tribunal (VCAT) has handed down its decision in relation to the review of EPA Works Approval and the Planning Permit application for the Innova Soil remediation proposal at 541-583 Kororoit Creek Road, Altona. Both matters were heard concurrently over 13 days in November 2012 and January 2013. A copy of the VCAT decision is attached as an appendix.

The Council was not party to the Works Approval Review. The EPA had supported the Innova proposal and the Works Approval Review was brought by Renex Group Pty Ltd. The Council was the Responsible Authority for the planning permit application, that is the land use aspect of the proposal.

The decision of the Council was set aside by VCAT and a permit granted and directed to be issued subject to 16 conditions. Conditions specify a range of matters that must be complied with including: dust, noise, traffic management, stormwater management, storage of soil, amenity and capacity of the facility. The decision of the EPA was varied and granted subject to four conditions. The works approval allows the construction of a facility on part of the land to store and treat contaminated soil.

The Council should continue to seek appropriate planning outcomes by monitoring the construction and operation of the facility. The Council is responsible for making sure that the requirements of the permit are met.


Planning decisions shape communities, and influence the physical environment and quality of life.



Consultation

The works approval and planning permit application have been subject of significant public consultation with community members and groups.


The decision relates to the key strategic objectives: A Liveable City and Economic Sustainability’ as set out in the Council Plan 2009-13, specifically: 4.1 Manage increased growth and development.



7.4.2 Events and Festivals Strategy Development Planning and Environment

Purpose

To inform the Council of the development of an integrated five year Events and Festivals Strategy.

Recommendation

That the Council endorse the development of the Hobsons Bay Events and Festivals Strategy 2013-18.

Key Points/Issues

The Council funds, produces or supports a number of events, festivals and cultural programs that form the basis of an annual events and festivals calendar.

Through its support and facilitation, the Council aims to provide equity across Hobsons Bay, encouraging dispersion of events both geographically – so that impacts and benefits can be balanced as much as possible – and in a calendar sense, enabling a consistent and appropriate level of activity throughout the year.

The context for the Council’s support and programming has to date sat across a number of planning and funding areas, including:

the 2007 Festivals Funding policy (replaced by an interim festivals program);

the Sustainable Tourism Strategy 2006-12 which notes the themes that are important to the identity of the city (including history, heritage, cultural programming, coastal location, cycling trails and open space – these also generally inform the Council’s current summer events program) ; and

arts and culture programs such as Art In Public Places that have developed an events profile, and events linked to a range of council programs and policies.

The integration of these elements into one Events and Festivals Strategy (the strategy) will enable the Council to work in partnership in the delivery of a strong events platform. It will provide a framework to examine the impacts, benefits, relevance and positioning of events, help determine organisational and funding capacity, can help identify potential partners, funding sources and opportunities and will enable events and festivals to be recognised in terms of their community, regional and potentially state wide significance. It presents an opportunity to further explore or reinforce cultural and environmental themes unique to the identity of the city.

The strategy is an opportunity to build on the emergence of spaces including Seaworks in Williamstown, the Substation in Newport, the history and cultural precinct around Logan Reserve in Altona and Woods Street Arts Space in Laverton as catalysts for events and cultural programming, ensuring enhancement rather than duplication of resources.




Community Impact

Events and festivals are a valued and important part of the community, and can provide a multitude of benefits. They build strong cultural identity, social cohesion and social connection and enable a celebration of sense of place, providing a greater understanding of where we live.

Events and festivals can also provide benefits to the local economy, especially when event locations have proximity to local shopping precincts, or when local business can leverage benefits. These can include provision of services, opportunities for sponsorship, increased visitor (and customer) numbers, destination marketing, tourism and the enhanced profile of the city and the region

Financial Impact

An integrated events and festival strategy will provide a framework for the allocation of resources on an equitable and strategic basis.

The cost of preparing the strategy will be met by existing operational budget. The Council will have the opportunity to consider any longer term budget implications as part of its budget process.

Consultation

The development of the strategy will include consultation with relevant departments and with event and festival organisers and other stakeholders. The draft strategy will be subject to public consultation and exhibition.


This strategy will assist with the achievement of the key strategic objective Arts, Recreation and Culture and Economic Sustainability as set out in the Council Plan 2009-13, specifically by contributing to strategic actions 6.1 Promote and enhance community pride and sense of belonging, 6.2 Promote the artistic and cultural life of the city, 5.1 Promote and support sustainable economic development and tourism opportunities that benefit the city and the local community. Its development is consistent with the Hobsons Bay Arts and Culture Plan 2011-2015 and the themes of the Sustainable Tourism Strategy 2006-12.



7.4.3 Service Report - Planning and Environment Directorate: Planning and Environment Appendix: 7 2nd Yellow

Purpose

To inform the Council of issues, initiatives and projects undertaken by the Planning and Environment Directorate during the month ending 20 May 2013.

Recommendation

That the Council receive and note the Planning and Environment Service Report, including details of recent issues and initiatives undertaken by the directorate.

Key Points/Issues

ARTS, EVENTS AND TOURISM

The Substation hosted a range of exhibitions and performances across various artforms. Highlights include The Gathering which shows until 9th June, an exhibition resulting from a year long artist residency by Catherine Bell at Caritas Christi Hospice in Kew, and staged to coincide with National Palliative Care Week. Dr Bell is a senior lecturer in visual arts at Australian Catholic University. Future Now, the annual award exhibition of VCA honours graduates opened on 16th May; this year The Substation will be able to tour Future Now regionally to Gippsland, Shepparton and Castlemaine with the support of the University of Melbourne. Sista Act is an evening performance fundraiser for Worawa Aboriginal Girls College featuring arts from opera to hip hop; Vika and Linda Bull return during May after a sold out show in April. The Besen Foundation has announced a continuation of its triennial funding support to the Substation. A number of sponsorship and funding applications are in progress. The monthly artists’ market took place on Sunday, 5th May.

The Small Business Victoria Mobile Business Centre reported a successful day engaging with local business when it visited Williamstown during May with all six mentoring sessions booked out, an additional session added, and more than 20 walk up enquiries.

The program of the Williamstown Literary Festival was launched by the Victorian Minister for the Arts Heidi Victoria at a media event on 10th May. Other speakers included Patron Terry Bracks AM, children’s author Andy Griffiths and John Weldon for Victoria University. The event celebrates its 10th anniversary in 2013, and will take place over the weekend of 1st and 2nd June with lead up events including a sports panel, a music and poetry night, and a dedicated children’s literature event hosted by Williamstown Library on Friday, 31st May. Approximately 60 guests feature in the 2013 program.

CITY STRATEGY

The Community Health and Wellbeing Plan (CHWP) 2013-17 and Council Plan 2013-17 are now on exhibition until 5th June. Feedback is being sought from community members, stakeholders and staff. Copies of the draft plans and feedback forms are available in the Civic Centre foyer, the Council’s website and the libraries. The CHWP is also being



submitted to Department of Health for feedback and to ensure the legislative requirements have been met.

Getting full value: the Victorian Waste and Resource Recovery Policy was launched by the Hon. Ryan Smith, Minister for Environment and Climate Change, on 15th April 2013. This policy sets a new vision for waste management and resource recovery in Victoria and details the actions needed to achieve this. The policy, and information on its development process, can be found on the Department of Environment and Primary Industries website http://www.dse.vic.gov.au/conservation-and-environment/sustainability/waste-management-and-resource-recovery. The policy will be reviewed to assess implications for the Council’s Waste and Litter Management Plan 2012-2017.

In January 2013, the Council surveyed occupiers of non-residential properties to understand the level of satisfaction with current waste services and to determine the level of waste services used at non-residential properties. The results indicate that approximately 95 per cent of respondents are satisfied (39 per cent extremely satisfied, 49 per cent very satisfied and seven per cent satisfied) with the current waste services provided by the Council. The survey also found that approximately 35 per cent of non-residential properties do not use the Council’s waste service as it does not accommodate their needs and therefore they have opted for private waste services. Approximately 22 per cent have a combination of municipal and private waste services.The survey results are being used to implement the new waste service and charge policy adopted by the Council in April 2013 and will be used for future waste service planning.

Amendment C77 has been approved by the Minister for Planning. It proposes to rezone two parcels of land from Industrial 3 Zone to Business 3 Zone and apply an Environmental Audit Overlay (EAO) to create a mix of bulky goods retailing and office/office warehouse development.

URBAN PLANNING AND DEVELOPMENT

PA1226025 Port Phillip Mills site, Nelson Place, Williamstown. This application is for Stage 2 of the redevelopment of the former Port Phillip Woollen Mills site. The site is generally bounded by Kanowna Street, Cecil Street, Aitken Street and Windsor Terrace, with a small part extending further along Aitken Street. The proposal comprises 137 dwellings in an 11 storey building, 41 three storey townhouse style dwellings, public realm works and a reduction in the statutory car parking requirement. The application has been advertised and 278 submissions have been received. The application assessment process can now be finalised.

There are now four, Stage 1, town house/apartment proposals for the Port Phillip Mills site requiring adjudication by VCAT. The applications have been set down for a joint hearing commencing on 24th June 2013 for 10 days.

PA1226036 A third application has been received for the development of the former Newport timber yard site in Paine Street, Newport. The application involves 43 dwellings ranging in height from two to three storeys and includes a reduction in the statutory car parking rate. The applicant will be conducting a community consultation exercise and will seek feedback from the Council, resulting in modifications to the proposal. The application is currently on hold pending the submission of further information.



7.5 Works and Assets

7.5.1 Altona and Seaholme Foreshore Community Vision Directorate: Works and Assets Appendix: 8 2nd Blue

Purpose

To provide the Council with the draft Altona and Seaholme Foreshore Community Vision.

Recommendation

That the Council;

1. Endorse the draft Altona and Seaholme Foreshore Community Vision and place it on public exhibition for six weeks; and

2. Consider a further report following the public exhibition period.

Key Points/Issues

The development of the Altona and Seaholme Foreshore Community Vision arose from the identified need to establish agreed values of the Altona and Seaholme Foreshore to ensure consistent planning approaches for any future physical works or activities along the foreshore.

A community survey was undertaken in 2012 seeking input to the aspects of the Altona and Seaholme foreshore that are valued, disliked or supported for improvements. Respondents were asked why they visited the foreshore and frequency of visits. The data collected from these surveys has been collated into the attached draft vision document.

It is intended that the Community Vision would continue to guide the planning, development or consideration of issues along the Altona and Seaholme Foreshore.

The draft vision identifies key governing principles to guide future development and management: • Climate Change • Natural and Cultural Heritage • Population Growth • Planning and Management • Access and Connectivity • Open Space and Recreation • Urban Design • Arts, Events and Tourism • Maintenance.




Community Impact The Altona and Seaholme Foreshore is highly valued as it offers a broad range of social, environmental, recreational and community benefits. The draft vision acknowledges the community value of the foreshore and proposes to retain and protect these current benefits. Specific recommendations include improving access to the foreshore including the associated infrastructure such as the seawall, playgrounds, pathways and public open space. The continuation of the beach sand renourishment within the Altona Beach designated area is also recommended.

Environmental Impact Specific environmental and conservation aspects within the foreshore precinct are recognised within the vision and would continue to be protected and enhanced. Specifically, the updating of the Altona Coastal Park Management Plan to ensure the preservation of the biodiversity and ecological integrity of the site is recommended.

Financial Impact Capital — (Short Term / Long Term) The majority of the items listed for recommendation are included in existing aspects within the capital works program, for example playground improvements and foreshore improvements. Major projects include continued improvements to the seawall and rock revetments to protect the coastline, improvements to the access points which will also include the decommissioning of aging and inaccessible access points and further upgrades to Apex Park and the Altona Boat Ramp.

Operating (Recurrent) — (Short Term / Long Term) Continued liaison with foreshore stakeholders such as sporting clubs and relevant government departments is supported through the operational budget.

Consultation

The draft vision as attached has been developed from community consultation undertaken together with a review of other current strategic plans. The community consultation comprised a survey (on-line and on-site at the Altona Beach Festival) and was held over March/April 2012. Businesses along Pier Street were also letter boxed. 310 survey responses were received. It is proposed that the draft Altona and Seaholme Foreshore Community Vision would be placed on public exhibition for six weeks and then a further report be presented to the Council following the public exhibition period.


This draft Altona and Seaholme Foreshore Community Vision will assist with the achievement of the key strategic objective Community Wellbeing, Environmental Sustainability and a Liveable City as set out in the Council Plan 2009-13, specifically by contributing to strategic actions 2.3 Promote and foster health and wellbeing in our community, 2.4 Provide a broad range of sport, recreation and leisure facilities and services, 3.3 Provide a quality open space network across the municipality and promote our unique coastal parklands and 4.2 Improve the quality and amenity of public spaces.



7.5.2 Synthetic Sports Surfaces Feasibility Study Directorate: Works and Assets Appendix: 9 3rd Pink

Purpose

To inform the Council of the public submissions received during the six week public exhibition period for the draft Synthetic Sports Surfaces Feasibility Study and to seek adoption of the study.

Recommendation

That the Council:

1. Adopt the Synthetic Sports Surfaces Feasibility Study incorporating changes recommended as a result of the public exhibition period; and

2. Implement the strategy subject to available funding and source external funding where possible.

Key Points/Issues Following the Council resolution on 12th February 2013, the Synthetic Sports Surfaces Feasibility Study was placed on public exhibition for six weeks. Three submissions were received. A summary of the issues raised in the submissions and suggested responses are provided below: • Capital Works Contributions Policy - One submission showed an interest in remaining

informed on how the Council will arrive at a Capital Works Contributions Policy that is fair and reasonable. The establishment of this policy over the coming months will include further specific consultation with local sporting clubs and other stakeholders.

• New provision – One submission suggested that the selection process for new installations should include a consultative process with clubs, recognise participant numbers, expected growth and gender equity as key criteria for deciding on any new installations. The study already recommends the development of an approval policy clearly stating the scenarios by which the development of a synthetic surface would be considered.

• Floodlighting – One submission suggested that there may be an opportunity to use St Paul’s College’s synthetic pitch after hours with an investment in lights. The study recommends the development of a fully costed five-year floodlighting renewal and installation program across the Council’s sports grounds. The scope of this recommendation has been broadened to consider partnerships with schools to install floodlighting where community access to synthetic sports fields is provided.

• Environmental Impact - One submission opposed the use of plastics in this way and questioned whether provision has been made for environmental and financial costs. The study recommends the development of a synthetic sports surface approval policy clearly stating the scenarios by which the development of a synthetic surface would be considered. The study also recommends that the policy include ‘that appropriate design and project management methodologies are followed’. The questions raised in this submission would be answered during the feasibility planning for any major synthetic facility.




Community Impact The Council manages and maintains more than 65 sports surfaces catering for a wide variety of sports used by a wide range of sport and recreational clubs. The majority of these facilities consist of a natural turf playing surface. Synthetic sports surfaces in Hobsons Bay are limited to an athletics track, a hockey pitch, seven tennis courts, two lawn bowls greens and multiple cricket wickets.

Environmental Impact Many of the natural turf playing surfaces have been adversely affected by prolonged drought conditions and recent heavy rainfall. Many of these surfaces have also been degraded as a result of overuse caused by a lack of alternative venues, pre-season training and growth in participation. The provision of one or more synthetic sports surfaces is viewed as a viable option to address these issues and would also provide an alternative venue when sports surfaces are closed due to renovation or repairs.

Financial Impact Capital — (Short Term / Long Term)

If new synthetic sports surface needs are identified over the coming years it is likely these works will require council funding. However, where possible state and federal government funding and partnerships will be sought. The study recommends the development of a capital contributions policy to determine funding contributions from the Council, tenant clubs and other users in the event of a facility proposal proceeding.

Operating (Recurrent) — (Short Term / Long Term)

Sporting reserves and infrastructure are maintained through operational maintenance budgets. Any future synthetic surface development would require a maintenance allocation and this would be identified during consideration of the development.

Consultation

A range of internal/external consultation methods were applied throughout the development of the Synthetic Sports Surfaces Feasibility Study. The draft study was placed on public exhibition from 27th February 2013 to 10th April 2013.


This Synthetic Sports Surfaces Feasibility Study will assist with the achievement of the key strategic objective Community Wellbeing, Environmental Sustainability, A Liveable City, Economic Sustainability, Arts Recreation and Culture and Quality Infrastructure and Transport as set out in the Council Plan 2009-13.



7.5.3 Sport and Recreation Victoria Community Facilities Funding Program

Directorate: Works and Assets Appendix: 10 3rd Green

Purpose

To update the Council on the Sport and Recreation Victoria Community Facilities Funding Program 2014-15 and to seek endorsement to submit with the project proposals.

Recommendation

That the Council endorse that project proposals be submitted to SRV for:

1. Minor Facilities Category:

• Bryan Martin Oval – development of a multi-purpose training facility to primarily cater for cricket and netball

• A B Shaw Playground – Stage 2 development of the playground

• Altona Meadows Skate Park Upgrade – to incorporate opportunities for younger children riding scooters, tricycles and bikes.

2. Soccer Facilities Category:

• Kim Reserve Altona Installation of training lighting on the third pitch.

3. Planning Category:

• Western Region Sports Development Plan to investigate the current status of sport and club growth in light of facility provisions within the region and establish a plan for the future.

Key Points/Issues

The Council has received notification that a new process is being introduced for the Sport and Recreation Victoria (SRV) Community Facilities Funding Program (CFFP) 2014-15.

The CFFP is an annual program which the Council has been successful in receiving contributing funds to a range of projects over several years.

Councils are now required to submit project proposals for review by SRV and if supported the project proposal can advance to a full application. Subsequently the timelines have been altered and project proposals are due to be lodged by 5th June 2013. If the project proposals are accepted applications will be due by 21st August 2013.

The appendix details the three project proposals for the Minor Facilities Category, one proposal for the Soccer Facilities Category and one proposal for the Planning Category.



These proposed projects have been identified as they have the strongest strategic support and are in keeping with the proposed timelines acknowledging these grants would be allocated for the 2014-15 financial year (if successful).


Community Impact

Each of these projects provide additional facilities and opportunities to encourage and increase participation in physical activity by a range of ages, abilities, gender and backgrounds.

Environmental Impact

Specific environmental considerations have been considered in the project planning completed to date and will be further considered through the implementation stages.

Financial Impact

Capital — (Short Term / Long Term)

Each of the individual estimated project cost details have been determined as outlined in the appendix and if these funding applications are successful the required Council contribution would need to be considered in the 2014-15 budget process.

Operating (Recurrent) — (Short Term / Long Term)

Specific operational costs will be factored in the project implementation.

Consultation

Consultation has been undertaken for each of these projects respectively. Further consultation will be undertaken if and when these projects are to be undertaken.


These SRV CFFP project proposals for the 2014-15 round will assist with the achievement of the key strategic objective Arts, Recreation Culture, A Liveable City and Environmental Sustainability, as set out in the Council Plan 2009-13, specifically by contributing to strategic actions 6.3 Maintain and improve parks and open spaces for formal and informal recreation and amenity and 4.2 Improve the quality and amenity of public spaces and 3.2 Move towards more sustainable use of resources.



7.5.4 Service Report — Works and Assets Directorate: Works and Assets Appendix: 11 3rd Yellow

Purpose

To inform the Council of the issues, initiatives and projects undertaken by the Works and Assets Directorate during the month ending 20th May 2013.

Recommendation

That the Council receive and note the Works and Assets Directorate Service Report including details of recent issues and initiatives undertaken by the directorate.

Key Points/Issues CAPITAL WORKS AND ASSETS • Rodger Lane re-construction (Laverton Street to Victoria Street) works continuing. • Altona Boat ramp car park extension works are due to commence late June. • Altona Football/Cricket Pavilion car park works are due to commence in June. CITY MAINTENANCE AND CLEANSING • Urban Maintenance Systems (UMS) responded to 393 reactive tasks for April

compared to 303 during March. • A total of 46 tonnes of seaweed was removed from the Altona beach during April

compared to 676 tonnes for the same period last year. • 150 cleansing assignments were attended to during April with approximately 50 per

cent relating to dumped rubbish/litter. • 128 items of graffiti were attended to during April.

PARKS • Street Tree Planting Program has commenced for this season. • New furniture installed at Mary Street Reserve. • Securing of $25,000 funding through EPA Environmental Solutions for revegetation at

Altona Coastal Park. • New fencing installed at various sites including Seaholme Railway station and Loft

Reserve.

RECREATION

• The Point Cook Road Bridge underpass landscape works are expected to be completed late June.

• Works for the upgrade of floodlights at Kim Reserve, Altona are scheduled to be completed by the end of May.

• The new public amenities on the Williamstown Esplanade are expected to be completed by mid June 2013.

• Works to upgrade the Edwards Reserve, South Kingsville playground are scheduled for completion in June.



8 Delegates Report Directorate: Organisation Development

Purpose Reports by Councillors who have been appointed as delegates to Council and community committees.

Recommendation That the Council receive and note the recent Delegates Report.

POLICE COMMUNITY CONSULTATIVE COMMITTEE – 1ST MAY 2013

The following items were discussed at the meeting;

Agency updates;

Committee projects – agreed to continue with the following projects;

Look, Lock and Learn – a project where volunteers leave a warning notice on vehicles that have been identified as at risk, e.g. unlocked or valuables displayed inside;

Safe Plates – a project where SES volunteers will change the screws of a vehicle’s number plate to prevent theft; and

Graffiti prevention/removal will be a major focus for Victoria Police.

Flyers and posters on poles and street furniture around Pier Street have been identified as a concern by Altona Village Traders Association. The Council’s Local Laws Officers will give priority to addressing this issue and taking action against identified offenders.

WILLIAMSTOWN LIQUOR LICENSING ACCORD – 14TH MAY 2013 The Williamstown, incorporating Hobsons Bay, Accord has been ratified by the Victorian Commission for Gambling and Liquor Regulation (VCGLR).

The VCGLR presented to the meeting and the following was discussed:

License;

Signage;

Red line areas; and

Responsible service of alcohol.

The Police and the Council reported that no complaints had been received about licensed venues since the last meeting.

Anti-social behaviour in Nelson Place, Williamstown was discussed.



BROOKLYN COMMUNITY REFERENCE GROUP - 15TH MAY 2013 The Brooklyn Community Reference Group and Yarraville On The Nose provided the forum with an update.

EPA provided a report which indicated that:

Cumulative reports for odour were trending down;

Dust was continuing to be a problem with 97 exceedences since October 2008 and with an upward trend since April 2012 (the World Health Organisation recommend that the PM10 dust level be exceeded no more than five times per annum).

15 pollution abatement notices have been issued since January 2013. 12 of these have been finalised, i.e. EPA is negotiating timeframes with the offenders;

Approximately 30 per cent of the 262 hectare Brooklyn industrial estate is currently covered by a Pollution Abatement Notice; and

14 further sites are on the list for the next batch of PANs to be issued.

The Victorian Chamber Park Association reported that two of their five members in Brooklyn have installed broadband beepers to reduce noise associated with vehicle movement. They can be purchased for $129 (excluding installation).

Part of the forum was dedicated to acknowledging the successes since August 2008. These will be available as a time line on the www.brooklynip.com.au website.



9 Notices of Motion

9.1 Notice of Motion No. 1048 – Strand Ward Funds to the HeartStart Foundation.

Cr Paul Morgan has given notice of the following:

"That the Council allocate $1,000 from the Strand Ward funds of Cr Morgan to the HeartStart Foundation to allow them to continue implementing their defibrillators in school programs in the Hobsons Bay area."

9.2 Notice of Motion No. 1049 – Cherry Lake Ward Funds to the Hobsons Bay Maltese Association.

Cr Tony Briffa has given notice of the following:

"That the Council allocate $1,000 from the Cherry Lake Ward funds of Cr Briffa to the Hobsons Bay Maltese Association to assist with their ongoing activities and programs.”

9.3 Notice of Motion No. 1050 – Cherry Lake Ward Funds to the Joseph’s Corner Incorporated.


"That the Council allocate $200 from the Cherry Lake Ward funds of Cr Briffa to Joseph’s Corner Incorporated to assist them with funding for their ongoing services for disadvantaged people in Hobsons Bay.”

9.4 Notice of Motion No. 1051 – Cherry Lake Ward Funds to the Somers Parade Kindergarten.


"That the Council allocate $200 from the Cherry Lake Ward funds of Cr Tony Briffa to the Somers Parade Kindergarten to assist their committee’s fundraising efforts to run an additional activity.”



9.5 Notice of Motion No. 1052 – Cherry Lake Ward Funds and Wetlands Lake Ward Funds to the Hobsons Bay Greek Senior Citizens Club

Cr Sandra Wilson and Cr Colleen Gates have given notice of the following:

"That the Council allocate $250 from the Cherry Lake Ward funds of Cr Sandra Wilson and $250 from the Wetlands Ward funds of Cr Colleen Gates to the Hobsons Bay Greek Senior Citizens Club for ongoing costs during 2013.”

9.6 Notice of Motion No. 1053 – Wetlands Ward Funds to the Laverton Jets Basketball Club

Cr Colleen Gates and Cr Luba Grigorovitch have given notice of the following:

"That the Council allocate $200 from the Wetlands Ward funds of Cr Luba Grigorovitch and $200 from the Wetlands Ward funds of Cr Colleen Gates to the Laverton Jets Basketball Club to assist with the purchase of team uniforms.”

9.7 Notice of Motion No. 1054 – Wetlands Ward Funds to the Laverton Community Garden


"That the Council allocate $500 from the Wetlands Ward funds of Cr Luba Grigorovitch and $500 from the Wetlands Ward funds of Cr Colleen Gates to the Laverton Community Garden for costs associated with the relocation and re-establishment of the garden at the front of the p-12 Laverton College.”

9.8 Notice of Motion No. 1055 – Wetlands Ward Funds to the Yarnsmiths Group


"That the Council allocate $200 from the Wetlands Ward funds of Cr Luba Grigorovitch and $200 from the Wetlands Ward funds of Cr Colleen Gates to the Yarnsmiths group to assist with organising a community excursion for local members and other ongoing running costs.”



10 Public Question Time

Public question time provides an opportunity for the public to ask questions and obtain information and answers to simple questions.

Public question time is not a forum for debate. Where it is not possible to provide a response during the meeting, the question will be taken on notice and a written response will be provided.

11 Urgent and Other Business

ordinary council meeting agenda...2013/05/28 · ordinary council meeting agenda tuesday, 28th may...

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