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Ordinary council meeting agenda Friday 19 May 2017 Council Chamber, Loxton PO Box 409 Loxton SA 5333 Phone: Loxton 8584 8000 Waikerie 8541 0700 Fax Loxton 8584 6622 Waikerie 8541 3777 Email: [email protected] Website: www.loxtonwaikerie.sa.gov.au influencing today … shaping tomorrow

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Page 1: Ordinary council meeting agenda Friday 19 May 2017 … · Ordinary council meeting agenda Friday 19 May 2017 Council Chamber, ... Folio 4725 Minutes of the ... - Loxton’s Bi-Annual

Ordinary council meeting agenda

Friday 19 May 2017 Council Chamber, Loxton

PO Box 409 Loxton SA 5333 Phone: Loxton 8584 8000 Waikerie 8541 0700 Fax Loxton 8584 6622 Waikerie 8541 3777

Email: [email protected] Website: www.loxtonwaikerie.sa.gov.au

influencing today … shaping tomorrow

tcregan
For Public Release
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District Council Of Loxton Waikerie

Ordinary Council meeting agenda 19 May 2017

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NOTICE OF ORDINARY COUNCIL MEETING

An ordinary meeting of the District Council of Loxton Waikerie will be held in the Council Chamber, East Terrace, Loxton

On Friday 19 May 2017 commencing at 9.00 am

Peter Ackland

Chief Executive Officer

12 May 2017

page number

AGENDA

1. Present

2. Apologies 3. On leave

4. Community Question Time

5. Member’s Declaration of Interest Elected members are required to:

1. Consider Section 73 and 75 of the Local Government Act 1999 and determine whether they have a material, actual or perceived conflict of interest in any matter to be considered in the agenda, and

2. Disclose these interests in accordance with the requirements of Sections 74 and 75A of the

Local Government Act 1999 on the approved ‘Declaration of Elected Members Conflict of Interest form (accessible via the Elected Members Extranet or upon request) and forward to the Executive Assistant no later than 12 noon on the day prior to the meeting.

6. Confirmation of minutes of the council meeting held 21 April 2017 1 to 25 Confirmation of minutes of the special council meeting held 5 May 2017 26 to 29

7. Business Arising

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8. Mayor’s Report 8.1 Mayor L Stasinowsky 30

9. Elected Members Reports 9.1 Cr D Kimber 31 9.2 Cr D Thiele 32 9.3 Cr K Webber 33 9.4 Cr M Vowles 34 9.5 Cr M Zeppel 35 9.6 Cr T Norton 36

10. Questions Without Notice

11. Questions On Notice Nil 12. Deputations/Guests 12.1 Ms Jo Podoliak (CEO), Regional Development Australia Murraylands and Riverland – scheduled at 9.45 am To advise of outcomes achieved in the Loxton Waikerie council area in the last three year period 12.2 Mrs Chris Row (former Manager, Loxton Swimming Pool) – scheduled at 10.15 am Acknowledgement of resignation after 24 + years service to council 12.3 Mrs J Steinert, Waikerie Golf Club – scheduled at 11.00 am Waikerie Golf Club update

13. Notice Of Motion Nil

14. Motion Without Notice 15. Strategy & Governance Reports 15.1 Loxton Retirement Village Residence Contract 37 15.2 Waikerie Delivers Committee membership 38 to 41 15.3 Elector Representation Review 42 to 65 15.4 Proposal to merge the Community Land and Lease and Asset Committee 66 to 68 15.5 Waikerie Swimming Pool update 69 15.6 Proposal for indoor heated swimming pool in Waikerie 70

16. Corporate & Community Services Reports 16.1 Dog Registration Fees 71 to73 16.2 Draft 2017/18 Capital Projects 74 to84 16.3 2017/2018 Community Support Funding applications 85 to 98

17. Infrastructure Services Reports 17.1 Moorook & KOM Riverfront Plans 99 to 104 17.2 Habels Bend Project 105 to 106 17.3 Waste Transfer Station Operating Hours 107 to 111 17.4 Gratwick Road resealing road verge request 112 to 114 17.5 LGA SA Roads & Works Conference 115 to 116 18. Income/Investment Statement 117 to 120

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19. Reports and Recommendations of Committees 19.1 Waikerie Visitor Information Service Evaluation Committee Minutes of meeting held 12 April 2017 121 to 123 19.2 Pines Management Committee Minutes of meeting held 24 April 2017 124 to 126 19.3 Loxton Christmas Lights Committee Minutes of meeting held 27 April 2017 127 to 130 19.4 Loxton Recreation Grounds Committee Notes of designated informal gathering held 19 April 2017 131 19.5 Performance Review Committee Minutes of meeting held 5 May 2017 132 Refer 21.1.1 for confidential portion of minutes

20. Information Only Reports 133

20.1 Strategy & Governance 20.1.1 Exception Report 134 to 150 20.1.1.1 Matters lying of the table register 151 20.1.2 CEO activities since last general meeting 152 to 153

20.1.3 Minutes & Circulars of organisations 154 to 168 20.1.4 Lease process and affixation of the common seal 169 to 170 20.1.5 Recording of council minutes 171 to 174

20.2 Corporate & Community Services 20.2.1 Riverland ICT Strategic Plan 175

20.3 Infrastructure Services Nil 20.3.1 Update on miscellaneous items 176 to 178 20.3.2 2016/17 Fleet Vehicle Budget 179 21. Confidential Reports 180 21.1 Strategy & Governance 21.1.1 Performance Review Committee Minutes and recommendations of confidential portion of meeting 181 to 182 held 5 May 2017

The Mayor recommends that this matter be considered in confidence pursuant to Section 90 (3) (a) of the Local Government Act on the basis that it may contain information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead).

21.2 Corporate & Community Services Nil

21.3 Infrastructure Services Nil

21. Closure

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District Council Of Loxton Waikerie

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Minutes of the meeting of the District Council of Loxton Waikerie held on Friday 21 April 2017 in the Council Chamber,

Strangman Road, Waikerie commencing at 9.05 am

1. Present

Deputy Mayor MJ Vowles (in the Chair), Crs JF Flavel, KA Webber, DG Kimber, TJ Norton, DA Thiele, MA Zeppel and TJ Quast. Mr PD Ackland (Chief Executive Officer), Mr TP Tol (Director Infrastructure Services), Mr PJ Sellar (Director Corporate & Community Services) and Mrs TM Cregan (Executive Assistant).

2. Apologies Mayor LE Stasinowsky, Crs MJ Malthouse and ML Ward 3. On leave

4. Community Question Time Nil questions 5. Member’s Declaration of Interest

Declaration of Interest forms lodged prior to the meeting Cr Norton advised council that he had a perceived conflict of interest in item 15.9 and that he will leave the chamber when item 15.9 is discussed. Cr Zeppel advised council that he had a material conflict of interest in items 15.7 and 19.5 and that he will leave the chamber when items 15.7 and 19.5 are discussed.

6. Confirmation of minutes of the council meeting held on 17 March 2017. Cr Webber moved Cr Thiele seconded That the minutes of the District Council of Loxton Waikerie meeting held 17 March 2017 be taken as read and confirmed.

CARRIED

7. Business Arising Nil

8. Mayor’s Report Nil

9. Elected Members Reports The following reports were presented by elected members:

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Cr Vowles - Community Centre Meeting 21/03/17 - Riverland Community Suicide Prevention Network Launch 22/3/17 - Swimming pools short term requirement to re-open with Neil from Crackerjack

Consulting, Blanchetown 28/3/17 - Last fortnightly livestock market to be held in Loxton 29/3/17 - Combined meeting of swimming pool user groups, Waikerie 29/3/17 - Murraylands and Riverland Local Government Meeting, Karoonda 31/3/17 - Represented the Mayor at the Riverland Sportsman of the Year Event, Berri

31/3/17 - Meeting with Daniel Brown to discuss Corella control 1/4/17 - Designated Informal Gathering, organisational structure & G3 ICT Strategy

Update, Loxton 3/4/17 - Riverland Local Government Forum , Berri 5/4/17 - Swimming Pool Investigation Group met with Warrawee 6/4/17 - Meeting with Loxton Swimming Pool users group 13/4/17 - Represented the Mayor at the Cadell Fair Pizza Cooking Competition 15/4/17 - Loxton Recreation Grounds Committee on-site inspection of town entrance from

Berri, Loxton High School Ag Block 19/4/17

Cr Thiele - Swimming pools working group meeting with Crackerjack Consultant re

swimming pools, Blanchetown 28/3/17 - Meeting of the Waikerie Visitor Information Centre Services Committee, Waikerie

29/3/17 - Swimming pools working group meeting with Waikerie Sports Centre, Heated

Pool Committee and Swimming Club, Waikerie 29/3/17 - Designated Informal Gathering, organisational structure & G3 ICT Strategy

Update, Loxton 3/4/17 - Loxton Historical Village Management Meeting 4/4/17 - Swimming pools working group meting with Warrawee, Waikerie 6/4/17 - Loxton’s Bi-Annual “Fly In” at the Airfield 8/4/17 - Meeting of the Waikerie Visitor Centre Services Committee, Waikerie 12/4/17 - Swimming pools working group meeting with Loxton Swimming Club 13/4/17 - COTA investigations and gathering information from Loxton and Waikerie for the

Swimming Pools Working Group - Follow up on historical articles and the “Women of the River” exhibition for the

Milich family - FaB Scouts meeting, Loxton - Nbn information session for seniors, Loxton 19/4/17

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Cr Norton - March council Meeting, Loxton 17/3/17 - Riverland Biosecurity Area Wide Management Group (Horticulture) meeting,

Loxton 26/3/17 - Designated Informal Gathering, Loxton 3/4/17 - Regional Development Australia Board Meeting, Renmark 7/4/17

Cr Webber

- Council Meeting, Loxton 17/3/17 - Riverland West Landcare Meeting, Waikerie 27/3/17 - Riverland West Chamber of Commerce AGM, Cadell 28/3/17 - Waikerie VIC Evaluation Meeting, Waikerie 29/3/17 - Michael Cox retirement visit, Waikerie 7/4/17 - Waikerie VIC Evaluation Meeting, Waikerie 12/4/17 - Easter Markets, Waikerie 15/4/17 Cr Quast - Attendance at various council meetings was not possible due to being on leave

and participating in the current Vintage - Still managed meetings with concerned ratepayers regarding the condition of the

amenities in the town - Met with Ian Edwards at the new Holiday Village - Welcomed the flotilla of the Murray River Ramble - Inspected the progress of the Mitre 10 regarding development - Met with Developer regarding future development of the Waikerie Riverfront - Met with Tracy Riddle from Kelledy Jones regarding legal obligations and

responsibilities of Elected Members & CEO of council - Submitted 13 work requests

Cr Quast sought and was granted leave of the meeting to make a personal statement. Cr Quast: ‘In accordance with the resolution of council in relation to the breach of the Members Code of Conduct Part 2 of the Act I make the following statement: I acknowledge the breach as outlined by the Local Government Association Governance Panel. The recommendations require me to unreservedly apologise both verbally and in writing to John Hausler for comments made which were contained in a reply email to Ms Liz Frankel.

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This apology was delivered to John Hausler via a telephone conversation with him at his office at Macedon Shire Council, Victoria. The conversation was most cordial on behalf of both parties, I subsequently sent via email a copy of my apology to him. I have provided the CEO with a copy of the apology letter, which I believe was distributed to all elected members with my permission. Obviously the apology could not be provided to John Hausler at this public meeting of council due to circumstances known now to all of this council. Another requirement of the resolution of council was for me to attend training as to the legal requirements of an elected member as to the Members Code of Conduct. I have completed this with Ms Tracy Riddle from KelledyJones. I consider I have completed the requirements as set out in the resolution of council.’

9. Elected Members Reports Continued

Cr Malthouse - Attended Harmony Day at Barmera 18/3/17 - Waikerie Health Advisory Committee meeting 21/3/17 - Meeting with Crackerjack consultant at Blanchetown 28/3/17 - Meeting with Warrawee management and board 6/4/17 - Meeting with representatives from WCSAC and RWIHP at Waikerie 6/4/17 - Farewell morning tea for retiring library manager Michael Cox on 7/4/17 - Meeting with C Row to discuss Loxton Swimming Pool 13/4/17 - Waikerie Health Advisory Committee meeting 18/4/17

Cr Flavel - Family reunion in Victoria including tour of local historical buildings Cr Zeppel - Council meeting, Loxton 17/3/17 - Designated informal gathering 3/4/17 - Loxton Aero Club Fly-in 7-9/4/17 Cr Norton moved Cr Thiele seconded

That the elected member reports be received. CARRIED

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10. Questions Without Notice

Cr Webber asked a question in relation to the relocation of the Waikerie Effluent Sludge disposal site. The Deputy Mayor directed that a response be provided at the next meeting.

11. Questions On Notice 11.1 Kingston on Murray Street Numbering

In response to item number 10.2 Rural Property Addressing Numbers in Kingston on Murray from the 17 March 2017 meeting whereby it was resolved that the below question and response be recorded in the minutes the following is provided: Why has council formally issued street numbers in the township of Kingston on Murray which are not the same as the current street numbers? Response as provided by Director Corporate and Community Services Council have been contacted by the Department of Planning Transport & Infrastructure (DPTI) with a request to investigate the matter of street numbering in the township of Kingston on Murray (KOM). As per their advice, it is a requirement for properties to have a street number to accurately identify its location for service providers and emergency services. Correspondence was sent to KOM township residents in response to this contact with DPTI, with a map of the township with proposed street numbering which would be in accordance with the Australian & New Zealand Rural & Urban Addressing Standards. The correspondence was seeking feedback from the residents and provided a period of 4 weeks for responses. This period has now expired with a summary of the responses listed below:

Letter accompanying a “petition” containing 39 signatures objecting to the proposed numbering

4 individual pieces of correspondence objecting to the proposal A number of residents have also contacted staff to express their views

Considering the feedback received, council staff will now attempt to come up with a solution which still complies with the Standards.

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12. Deputations/Guests 12.1 NBN Co

Mr Tim Saul, Community Affairs Manager-SA of Nbn co – presentation on the Nbn network fixed line services now available in the DC Loxton Waikerie area – scheduled at 10.15 am

13. Notice Of Motion Nil

14. Motion Without Notice Nil 15. Strategy & Governance Reports 15.1 Waikerie Men’s Shed – to seek authority to affix the council seal and sign the Deed of Variation of Lease document Cr Webber moved Cr Zeppel seconded

That council authorise the Mayor and Chief Executive Officer to sign and seal all documentation necessary to give affect to council’s resolution of item 13.7 from the 20 April 2016 council meeting.

CARRIED 15.2 Review of Councils By-Laws 2017

Cr Thiele moved Cr Webber seconded That council endorse the proposed By-laws numbered 1- 6 as marked in Attachment 1 of the report for public consultation and referral to the relevant State Government departments. That council direct that the Policy Review Committee review the need, implications and potential conditions of a by-law for the use of bird scarers in close proximity to residential areas and subject to its consideration, a recommendation be presented to council.

CARRIED 15.3 Provision of public swimming facilities – Loxton and Waikerie

Cr Norton moved Cr Zeppel seconded That the report be received and contents noted.

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That for the reasons of prior knowledge and investigation undertaken coupled with the need for prompt provision of a solution, Crackerjack Consulting Engineers be engaged directly without going to the market, to undertake the assessment of works and costs required to ensure the provision of the Waikerie swimming facility for the coming swimming season. Further that upon provision of the resulting assessment, a report be provided promptly to council for consideration and direction. That to guide the assessment of short term works required to council’s public swimming facilities, council direct that:

a. At least the 50 metre pools (and associated facilities) need to be compliant, but not necessarily the smaller pools

b. That any short term remediation needs to ensure continued safe and compliant public access and use for a three to five year period to allow sufficient time to determine the preferred new / renewed public swimming facility, determine costs and feasibility, undertake the required public consultation and information provision, develop specifications, call tenders and undertake the work.

c. Any expenditure should be kept to a minimum and wherever possible materials / items purchased should ideally be part of the longer term solution as well

d. Accept that there will be continued water loss from the current structures in the short term given the mediations for this issue are expensive and will be addressed by the medium to longer term strategies for provision of public pools

e. Any mediation should also consider if it triggers legislative requirements for disability access in the short term

That due to the inter related aspects of the following, Council develop a consultancy brief to engage a specialist sports and leisure consultant to enable the efficient assessment of:

the medium to long term provision of public pools in Waikerie and Loxton,

to undertake the review and update of the Waikerie Sporting Precinct masterplan

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That a steering group be convened to guide the Chief Executive Officer in the management of the proposed consultancy for the Waikerie component, said steering group to consist of up three council representatives, a representative of the contract manager of the Waikerie Community Sports and Aquatic Centre Board, a representative of the Riverland West Indoor Heated Pool Committee and also Warrawee Lodge. Further that 2 user group forums be formed, one for Waikerie and Loxton respectively, open to all current and potential users of the Waikerie Sporting Precinct and including Mid Murray Council, and the aquatic facility in Loxton to provide input to and receive information from the consultant and the steering group. That upon receipt of consultants proposals, the proposed Steering Group provide advice to the Chief Executive Officer for the evaluation of said proposals to form the basis of a recommendation to council on the preferred consultant including required budget.

CARRIED Cr Zeppel moved Cr Flavel seconded That Crs Norton, Thiele and Webber be appointed to the steering group.

CARRIED

12. Deputations/Guests Deferred earlier in this meeting 12.1 NBN Co

Deputy Mayor Vowles welcomed Mr Tim Saul, Community Affairs Manager-SA of Nbn co to the meeting at 10.10 am. Mr Saul provided a PowerPoint presentation on the Nbn network fixed line services now available in the DC Loxton Waikerie area, with discussion and questions occurring. Cr Quast left the chamber at 10.11 am and returned at 10.13 am Deputy Mayor Vowles thanked Mr Saul for his informative presentation and Mr Saul left the meeting at 10.45 am. Cr Norton moved Cr Zeppel seconded That the meeting adjourn for morning tea.

CARRIED

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Meeting adjourned 10.45 am Meeting resumed 11.01 am

A moment silence was observed as a gesture of respect for those who have recently passed from our communities with sympathy and condolences extended to their family members.

15. Strategy & Governance Reports Continued 15.4 Proposal for indoor aquatic facility – Waikerie Cr Norton moved Cr Webber seconded

That council note the commitment of the Riverland West Indoor Heated Pool Committee and the Waikerie Community Sports and Aquatic Centre Board in terms of time, volunteer effort, passion and finances to advance their proposal to this point, and thank them for this effort. That in order to gain a full appreciation of the proposal and further information on the observations listed in the agenda report resulting from the information provided by the Riverland West Indoor Heated Pool Committee and the Waikerie Community Sports and Aquatic Centre Board during its presentation to councils March meeting, council request to meet with both groups to advance detailed discussions on their proposal. That Councillors and the Chief Executive Officer be authorised to meet with the groups on this matter and further report to council.

CARRIED 15.5 Council support for the Loxton Chamber of Commerce and the Riverland West Chamber of Commerce

Cr Webber declared a perceived conflict of interest due to being an executive member of the Riverland West Chamber of Commerce and left the meeting at 11.06 am Cr Thiele moved Cr Flavel seconded Consistent with councils LW Future strategies 2.14 and 2.1.5 and in recognition of the productive working relationship developed between council and both Chambers over many years, an annual allocation of $4000 to each Chamber for administrative support and also $10,000 each for agreed project(s) support be treated by council as operational

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expenditure and included in its annual budgets without the need for the Chambers to lodge bids for this funding. Further that delegated authority be granted to the Chief Executive Officer to approve “agreed projects” submitted by the Chambers under conditions a) to d) below, subject to an information only report on the use of the delegation being provided to council and that an outcome report be likewise provided to council:

a. That the projects put forward annually by the Chambers be either from the Business Growth Plan/Strategic Plan, and in Waikerie’s case the Waikerie Prosperity Strategy and Loxton’s the Our Hub Our Pride East Terrace Revitalisation Project

b. That funds provided by council be at least matched by the Chamber from own funds/other sources and may include a mixture of cash and in-kind

c. That agreed projects aim to increase business activity/prosperity/ capability of the business community in measurable and demonstrable ways

d. That annually a report or outcome statement of the various projects funded under the “agreed projects” budget be provided by the Chamber to council prior to the next years budget

This delegation also extend to granting permission for projects that may extend over no more than 2 consecutive financial years That the agreed projects for 2016 / 17 funding be: a. the beautification of the walkway between East Terrace and

Woolworths as proposed by the Loxton Chamber of Commerce in its letter dated 7 April 17, and

b. Targeted one on one business assessment and support for a web

based / digital market presence CARRIED

Cr Webber returned to the chamber at 11.13 am

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15.6 Review of Local Government Association Membership subscription formula

Cr Flavel moved Cr Thiele seconded That council favour the May 2016 membership option as set out in the LGA 2017 Review of LGA Membership Subscription Formula Consultation Paper on the basis that changing the population bands (which is the basis for the other alternatives) has minor impact on subscription fees.

CARRIED 15.7 Loxton Retirement Village Residence Contract

Cr Zeppel declared a material conflict of interest due to being the Chairman of Riverview Rest Home which operates under the same Act as the Loxton Retirement Village and left the Chamber at 11.15 am Cr Thiele moved Cr Norton seconded That council authorise the Mayor and Chief Executive Officer to sign and seal necessary documentation including but not limited to a Residence Contract, Loan Agreement and Licence to Occupy for the occupation of 17 Peter Jackson Crescent, Peter Jackson Court, Loxton.

CARRIED Cr Zeppel returned to the Chamber at 11.15 am

15.8 2016/17 Third Quarter Annual Business Plan update Cr Webber moved Cr Zeppel seconded That council receive the report.

CARRIED Cr Webber moved Cr Flavel seconded

That a further breakdown of vehicle changeover costs as per the Annual Business Plan be provided to the next council meeting.

CARRIED 15.9 Regional Development Australia Murraylands and Riverland (RDAMR)

Cr Norton declared a perceived conflict of interest due to being a Board member on the Regional Development Australia Murraylands and Riverland and left the chamber at 11.26 am

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Cr Webber moved Cr Zeppel seconded That council agree to pay the 2016/17 membership amount from the draft Regional Development Australia Murraylands and Riverland funding agreement on the basis of the now updated Roadmap and Funding Agreement. That the Chief Executive Officer of Regional Development Australia Murraylands and Riverland be invited to attend a future council meeting and advise of outcomes achieved in the Loxton Waikerie council area in the last three year period.

CARRIED Cr Norton returned to the chamber at 11.33 am

15.10 Compliance with resolution of council regarding Code of Conduct findings

Cr Vowles declared a material conflict of interest due to being one of the complainants and left the chamber at 11.36 am Cr Quast declared a material conflict of interest as the Code of Conduct complaint was made against him and left the chamber at 11.36 am Cr Kimber declared a material conflict of interest due to being one of the complainants and left the chamber at 11.36 am Due to the Mayor and Deputy Mayor not being present, pursuant to Section 86 of the Local Government Act the Chief Executive Officer took the Chair. The Chief Executive Officer declared that a quorum was not achieved and therefore the matter could not be dealt with at this meeting and the meeting proceeded to the next agenda item. Crs Vowles returned to the chamber and resumed the Chair 11.38 am Cr Quast returned to the chamber at 11.39 am Cr Kimber returned to the chamber at 11.40 am

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15.11 Proposal for an organisational review Cr Thiele moved Cr Webber seconded

That council undertake an organisation review via an external consultancy to identify potential efficiencies and improvements in staffing capability, develop a long term (5yr) alignment and implementation plan and make recommendation for different service delivery methods together with a resources/savings plan. That as part of this review, council seek to benchmark against other like councils. That that the Chief Executive Officer be authorised to prepare a consultancy brief, undertake evaluation and selection of the most beneficial consultant’s proposal to undertake this review with advice from Councillors. That the estimated cost of the organisational review be source from the Service Review budget line ($25,000) and General Consultancies budget line ($5000).

CARRIED Cr Flavel moved Cr Zeppel seconded That Crs Thiele, Quast and Norton be authorised to provide advice to the CEO as per the above resolution.

CARRIED 15.12 Waikerie Delivers – draft terms of reference and consideration of nominations

Cr Norton moved Cr Flavel seconded That Henry Crawford, Keryn Gorman, Margaret Thiel and Meredith Arnold be appointed to Waikerie Delivers. That council adopt the Terms of Reference for Waikerie Delivers as contained in the meeting agenda.

CARRIED

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16. Corporate & Community Services Reports 16.1 Loxton Recreation Centre Design and Grant Funding update

Cr Norton moved Cr Flavel seconded 1. That the Chief Executive Officer be authorised to undertake tender

evaluation and selection of successful tender for the Engineering Services Design for the Loxton Recreation Centre including advice from Councillors Vowles and Zeppel and any professional advice considered necessary by the Chief Executive Officer.

2. That council hold a special meeting as soon as practicably possible to review ‘Design 2’ detail and costing to determine the preferred design to progress with.

CARRIED A division was requested by Cr Quast The motion was set aside

The following members voted in the affirmative: Crs Norton, Zeppel, Thiele, Webber, Kimber and Flavel

The following member voted in the negative: Cr Quast The motion was CARRIED

16.2 Planning Infrastructure & Development Act 2016 – Joint Planning Board Cr Thiele moved Cr Webber seconded That council:

1. Support the nomination of the Riverland councils in respect to the Department of Planning Transport and Infrastructure Expression of Interest to participate in the Joint Planning Arrangements Pilot Project.

2. Commit a cash contribution of $5,000 should the expression of interest be successful.

CARRIED

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16.3 The Village Future Options Community Survey The Tourism Manager (Ms T Bye) entered the meeting at 12.21 pm Cr Thiele moved Cr Norton seconded That council:

1. Acknowledge receipt of the Loxton Historical Village – Future Options Community Survey responses and note the community feedback.

2. In response to community feedback and after consideration of the favoured options as part of the in-house service review, council resolve that the preferred option is to further investigate the Leasing Out Option of The Village.

3. That the Community Land & Lease Committee of council:

a. Develop an expression of interest to lease The Village or part thereof

b. Issue and evaluate any resulting expressions, including the ability to discuss proposals with any proponent

c. Make a recommendation to council on the preferred expression of interest(s)

d. Make a recommendation to council on draft lease terms

CARRIED

The Tourism Manager left the meeting at 12.26 pm

16.4 Proposed change to voting method in LG elections Cr Quast moved Cr Kimber seconded That this matter lay on the table pending further information.

MOTION LOST Cr Thiele moved Cr Norton seconded That council:

1. Notes the proposal via the LGA from the Adelaide Hills Council to change the Voting Method in Local Government Elections

2. Inform the LGA that the council’s position is retain the existing method of Voting in Local Government Elections

CARRIED

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16.5 Support ALGA bid to restore indexation to Financial Assistance Grants Cr Flavel moved Cr Thiele seconded That council: Support the Australian Local Government Association (ALGA) campaign in their bid to restore indexation to Financial Assistance Grants in the following ways:

1. Contacting and writing to council’s Federal member to reinforce

the importance of Financial Assistance Grants

2. Highlight this issue through local media and council

communications

CARRIED

16.6 Budget Update – March 2017

Deferred for consideration in a later section of this meeting 16.7 Waikerie Anglican Community Care Inc (Ac.Care) funding request

Cr Flavel moved Cr Webber seconded That council:

1. That council receive the report ‘Waikerie Anglican Community Care Inc (Ac.Care) Funding Request’

2. That council note the potential negative impact on the provision of community support if Ac.Care withdraw their services.

3. That council indicate its willingness to make a once only financial commitment in its 2017/18 budget to support the Ac.Care to continue to administer and provide community service programs within the Waikerie region.

4. That council, the RDA Murraylands and Riverland, service groups and other community organisations together with Ac.Care be encourage to actively seek ways to support the continued investment of Ac.Care in Waikerie

CARRIED

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17. Infrastructure Services Reports 17.1 Moorook and Kingston on Murray Riverfront Plans

Cr Norton moved Cr Webber seconded That council receive the report and the report lay on the table pending further clarification.

CARRIED

Cr Norton moved Cr Flavel seconded That the meeting adjourn for lunch.

CARRIED Meeting adjourned 12.58 pm Meeting resumed 1.49 pm The Manager Regulatory Services (Mr D Brown) entered the meeting at 1.49 pm 10. Questions Without Notice

The Deputy Mayor allowed a response to the question without notice from Cr Webber asked earlier in the meeting.

Cr Webber moved Cr Thiele seconded That the question without notice and response be recorded.

CARRIED Cr Webber

Please provide an update on the relocation of the Waikerie Effluent Sludge disposal site. Response as provided by the Manager Regulatory Services A request for quote has been sent to preferred engineers for the investigations of three signs to determine a preferred site and design for a septic pump out waste disposal facility. The quote is to prepare a construction management and quality assurance plan, technical speciation, engineering drawings and construction cost estimate and all other documentation required to obtain all statutory approvals including, but not limited to, EPA licence, SA health waste water system approval and Development approval. A site briefing was held with the preferred engineers on the 29 March and closing date for quotes was the 18 April.

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Council staff are currently reviewing the quotations for the works and delegation is given to the Director of Community and Corporate Services to select the preferred quote to undertake the work. The RFQ requested that the design work be undertaken prior to 1 June 2017.

The Manager Regulatory Services left the meeting 1.58 pm 16. Corporate and Community Services reports Continued

16.6 Budget Update – March 2017 Deferred from earlier in this meeting

The Manager Corporate Services entered the meeting at 1.58 pm and left 1.59 pm

Cr Norton moved Cr Zeppel seconded That the budget update for the period ending 31 March 2017 be adopted comprising the following movements:

OPERATING EXPENDITURE

Waikerie Recreation Centre Masterplan 25 East Terrace History Boards Loxton Retirement Village Quantity Surveyor Ulysses Club event

3 5 2

High River Flood Maintenance 51

TOTAL OPERATING EXPENDITURE 86 CAPITAL EXPENDITURE (NEW)

East Terrace Revitalisation (used to fund history boards)

(3)

Waikerie CBD Revitalisation (budget reallocated to fund Civic Ave / Crush Tce project)

(63)

Loxton Hydrotherapy Pool 300 TOTAL CAPITAL EXPENDITURE (NEW) 234

CAPITAL EXPENDITURE (RENEWAL) Civic Ave / Crush Tce Reseal 95 Reseals (budget reallocated to fund Civic Ave / Crush Tce project)

(28)

Kerbing and footpath (budget reallocated to Civic Ave / Crush Tce project)

(4)

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Waikerie Riverfront Fencing 32 Waikerie Riverfront Pump Relocation 30 TOTAL CAPITAL EXPENDITURE (RENEWAL)

125

RESERVE TRANSFERS Loxton Retirement Village Capital (used to fund quantity surveyor update)

(5)

TOTAL RESERVE TRANSFERS (5)

CARRIED 17. Infrastructure Services Reports Continued 17.2 Burns Street, Waikerie

Cr Zeppel moved Cr Thiele seconded That council make no change to vehicle movements in Burns Street Waikerie.

CARRIED 17.3 Lunn Road Land Division

Cr Flavel moved Cr Kimber seconded That council delegates the Mayor and Chief Executive Officer to affix council’s common seal to the Lunn Road Plan of Division documentation.

CARRIED 17.4 Quarry Road – Request to purchase road reserve

Cr Flavel moved Cr Thiele seconded That council receive and consider the updated report.

CARRIED

Cr Webber moved Cr Zeppel seconded

1. Given the updated report to this meeting, council not support the sale of the portion of road reserve adjacent to Lot 101 D60018 Quarry Road, Loxton North (CT 588/419) at this time.

2. That council staff further discuss the opportunities available to the landholders for business use of this road reserve.

CARRIED

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17.5 MRLGA Regional Transport Strategy (RTS) Database Review

Cr Flavel moved Cr Webber seconded

That council includes an allocation of $15,000 towards the Roads Database Review for roads within the Loxton Waikerie Council area for the MRLGA Regional Transport Strategy for consideration in the draft 2017/18 Annual Business Plan.

CARRIED

17.6 B-Double Network Level Heavy Vehicle Route Assessment and Risk Analysis

Cr Flavel moved Cr Thiele seconded

That council: 1. Includes an allocation of $15,000 towards a B-Double Network

Level Heavy Vehicle Route Assessment and Risk Analysis for roads within the Loxton Waikerie Council area in the current 2016/17 Financial Year budget.

2. Includes an allocation of $15,000 towards a B-Double Network Level Heavy Vehicle Route Assessment and Risk Analysis for roads within the Loxton Waikerie Council area for consideration in the draft 2017/18 Annual Business Plan.

3. Note that the MRLGA will contribute $10,000 towards the B-Double Network Level Heavy Vehicle Route Assessment and Risk Analysis for the Loxton Waikerie Council.

CARRIED 18. Income/Investment Statement

Cr Zeppel moved Cr Thiele seconded That the Investment Position presented as at 31 March 2017 be received.

CARRIED A division was requested by Cr Quast The motion was put aside

The following members voted in the affirmative: Crs Norton, Zeppel, Thiele, Webber, Kimber, and Flavel The following member voted in the negative: Cr Quast

The motion was CARRIED

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19. Reports and Recommendations of Committees 19.2 Loxton Recreation Grounds Committee – minutes of meeting held 4 April 2017

Cr Kimber moved Cr Flavel seconded That council endorse the recommendation from The Loxton Recreation Grounds Committee meeting held 4 April 2017 being:

Item 8.4 2017/18 Annual Business Plan – Loxton Beautification Strategy

Projects – Mill Corner

That the Loxton Recreation Ground Committee recommends that council includes a path and bridge over the swale at Mill Corner connecting this area to the Skate Park and that a lawn/parking area be established at the South Eastern corner (between the Rail line and Swale) in the 2017/18 Annual Business Plan.

CARRIED Cr Norton moved Cr Zeppel seconded

That council do not endorse the recommendation from The Loxton Recreation Grounds Committee meeting held 4 April 2017 being:

Item 8.5 East Terrace Revitalisation That the Loxton Recreation Ground Committee request that the East Terrace Revitalisation refocuses on the original intent of the project which was the greening of footpaths and street corners to create a village atmosphere.

Due to the next priority being the History Boards taking precedence.

CARRIED

19.4 Loxton Christmas Lights Committee – minutes of meeting held 16 March 2017

Cr Norton moved Cr Webber seconded That council endorse the recommendation from The Loxton Christmas

Lights Committee annual general meeting held 16 March 2017 being:

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Item 8.1 Election of Office Bearers

That council endorse the Loxton Christmas Lights Committee Members as listed below;

Chairperson Peter Mangelsdorf Vice Chairman Connie Kelly

Secretary Pat West Assistant Secretary Marina Thomas

CARRIED

19.5 Loxton Retirement Village Committee – minutes of meeting held 12 April 2017

Cr Zeppel declared a material conflict of interest due to being the Chairman of Riverview Rest Home which operates under the same Act as the Loxton Retirement Village and left the Chamber at 2.37 pm

Cr Norton moved Cr Thiele seconded

That council endorse the recommendation from the Loxton Retirement Village Committee meeting held 12 April 2017 being:

Item 10.1 Removal of Trees from Common Garden Areas

The Committee recommend that council note the residents’ strong desire to reduce annual maintenance costs incurred due to regular pruning of large trees, clearing gutters of leaf litter and repairs to damaged paving and infrastructure at Loxton Retirement Village. That the Committee recommend council allocate $11325.00 from the Loxton Retirement Village Capital Reserve for the following:

$8525.00 for the removal of the trees identified in this report

$2800.00 for the purchase of replacement semi-mature trees suitable for the Loxton climate and with minimal impact to infrastructure

Item 10.2 Unit Valuations and Impact on Licence Premium

The Committee recommend that council authorise the Licence to Occupy premium is increased by $12,000.00 from the market value provided at vacancy, to reflect the new market value of a unit which has been extensively refurbished (including kitchen and wet areas) after vacancy. CARRIED

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Cr Zeppel returned to the meeting at 2.40 pm 19.7 Waikerie Visitor Information Service Evaluation Committee

Cr Norton moved Cr Kimber seconded That council endorse the recommendation from the Waikerie Visitor Information Service Evaluation Committee meeting held 29 March 2017 being:

Item 6 Election of Chairperson

That Cr D Thiele be appointed as Chairperson. CARRIED

Cr Thiele moved Cr Norton seconded

That the minutes of the following committees be received:

19.1 Waikerie District Community Committee Minutes of meeting held 4/4/17 19.2 Loxton Recreation Centre Grounds Committee Minutes of meeting held 4/4/17 19.3 Pines Management Committee Minutes of meeting held 27/3/17 19.4 Loxton Christmas Lights Committee Minutes of meeting held 16/3/17 Minutes of Annual General Meeting held 16/3/17 19.5 Loxton Retirement Village Committee Minutes of meeting held 12/4/17 19.6 The Village Committee Minutes of meeting held 4/4/17 19.7 Waikerie Visitor Information Service Evaluation Committee Minutes of meeting held 29/3/17

CARRIED

The Director Corporate and Community Services left the meeting at 2.41 pm 20. Information Only Reports Cr Webber moved Cr Thiele seconded

That the Information Only reports be received. CARRIED

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21. Confidential Reports 21.1 Strategy & Governance 21.1.1 Outcome of Section 270 review of council decision

Cr Norton moved Cr Zeppel seconded That agenda item 21.1.1 be considered in confidence pursuant to Section 90 (2) and Section 90 (3) (i) of the Local Government Act 1999 as it contains information relating to actual litigation, or litigation that the council or council committee believes on reasonable grounds will take place, involving the council or an employee of the council, with the exception of the Chief Executive Officer, Director Infrastructure Services and Executive Assistant.

CARRIED Cr Norton moved Cr Flavel seconded That pursuant to Section 91 (7) of the Local Government Act, council makes an order that the discussion, reports and minutes in relation to agenda item 21.1.1 be treated as confidential and remain in confidence until all issues have been fully resolved.

CARRIED

21.2 Corporate & Community Services Nil 21.3 Infrastructure Services Nil

22. Closure The meeting closed at 2.53 pm

Minutes confirmed on ………………………………… ……………………………………………………………… Deputy Mayor Michael Vowles

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Folio 4750

Minutes of the special meeting of the District Council of Loxton Waikerie held on Friday 5 May 2017 in the Council

Chamber, East Tce, Loxton commencing at 10.15 am 1. Present

Mayor LE Stasinowsky, Crs DA Thiele, MA Zeppel, MJ Vowles, DG Kimber and TJ Norton

Mr PD Ackland (Chief Executive Officer), Mr PJ Sellar (Director Corporate & Community Services), Mr NT Wishart (Manager Corporate Services) – from 10.23 am, Mr D Brown (Manager Regulatory Services) - 10.15 am to 10.18 am, Mrs SJ Schultz (Community Development Officer) – from 10.28 am to 12.22 pm and Mrs TM Cregan (Executive Assistant)

2. Apologies Crs KA Webber, JF Flavel and TJ Quast and Mr TP Tol (Director Infrastructure Services)

3. On leave Crs ML Ward and MJ Malthouse

4. Member’s Declaration of Interest Declaration of Interest forms lodged prior to the meeting Cr Norton advised council that he had a perceived conflict of interest in item 5.3 due to his wife being a member of the Riverstock Committee and that he will not vote on matter of allocation of funds to this organisation.

5. Business

5.1 Waikerie Biosolid Disposal tender evaluation Cr Kimber moved Cr Vowles seconded That council:

1. Endorse a total of $26,400 (a further $1400 in addition to the already allocated $25,000) to be allocated from the Waikerie CWMS fund and incorporated within future service charges to fund the design of a Waikerie biosolids disposal site.

2. Delegate authority to The Manager of Regulatory Services to

engage the preferred consultant to undertake the requested work.

CARRIED The Manager Regulatory Services left the chamber at 10.18 am

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5.2 Adjusted Budget timetable 2017/2018 The Manager Corporate Services (Mr NT Wishart) entered the meeting at

10.23 am The Community Development Officer (Mrs S Schultz) entered the meeting at

10.28 am Cr Norton moved Cr Zeppel seconded That the adjusted budget timetable 2017/2018 be endorsed.

CARRIED 5.3 2017/2018 Community Support Funding applications

Cr Zeppel left the chamber at 10.48 am and returned to the chamber at 10.50 am

Cr Norton moved Cr Vowles seconded That the Mayor suspend Part 2 of the Meeting Regulations.

CARRIED The Mayor, with approval of two-thirds of the members present suspended

the meeting procedures pursuant to Regulation 20 (1) of the Local Government (Procedures at Meetings) Regulations 2013 at 10.51 am to facilitate informal discussion in relation to the 2017/2018 Community Support Funding applications as it relates to the principles of management and consideration of requests.

Cr Norton moved Cr Kimber seconded. That Part 2 of the Meeting Regulations be resumed.

CARRIED

The Mayor resumed meeting procedures pursuant to Regulation 20(1) of the Local Government (Procedures at Meetings) Regulations 2013 at 12.21 pm

5.3 2017/2018 Community Support Funding applications Continued Cr Norton moved Cr Thiele seconded That this matter lay on the table.

CARRIED The Community Development Officer left the chamber at 12.22 pm

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5.4 2017/2018 Budget Cr Norton moved Cr Zeppel seconded That the meeting adjourn for lunch.

CARRIED The meeting adjourned 1.10 pm The meeting resumed 1.43 pm

5.4 2017/2018 Budget Continued

Cr Thiele moved Cr Norton seconded

That council seek a meeting with the Wunkar Football and Netball Clubs with regard to the ongoing maintenance of the Wunkar Oval highlighting the cost of water and the ability to provide safe playing surfaces.

CARRIED Cr Norton moved Cr Kimber seconded That council ensure that for the houseboat berthing areas budget

expenditure is matched to estimated income for the revision of the draft budget.

CARRIED Cr Thiele moved Cr Zeppel seconded That the draft budget include provision of $60,000 for a renewal of

toilet/s at the Rainmoth Gallery, Waikerie. CARRIED

Cr Thiele moved Cr Zeppel seconded That the draft budget include provision to seal the Mel Schultz access

road to the Loxton Aerodrome. CARRIED

Cr Norton moved Cr Kimber seconded That the draft budget include provision of $15,000 to upgrade the Martha

Street Carpark. CARRIED

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6. Closure The meeting closed at 4.05 pm

Minutes confirmed on ……………………………… …………………………………………… Mayor Leon E Stasinowsky

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8. Mayor’s Report

Report Number

8.1

Subject Mayor’s Report

Author of report

Mayor Leon Stasinowsky

REPORT

- Waikerie Community Senior Citizens Home Board 50th Anniversary 17/3/17 - Opening of Terri White Chemist, Waikerie 30/3/17 - Murraylands and Riverland Local Government Association meeting, Karoonda 31/3/17 - Signing of MoU document with Tarree Pastoral, Loxton 31/3/17 - Loxton Rotary Pride of Workmanship Awards, Loxton 31/3/17 - Council designated informal gathering, Loxton 3/4/17 - Riverland Local Government Forum, Berri 5/4/17 - Citizenship Ceremony, Loxton 7/4/17 - LGA Showcase, Adelaide 20/4/17 - LGA General meeting, Adelaide 21/4/17 - ANZAC Dawn service, Loxton 25/4/17 - ANZAC morning service, Waikerie 25/4/17 - ICT Strategy forum, Berri 26/4/17 - Opened ANZAC Cheer-up Hut Display, Loxton 28/4/17 - Loxton RSL ANZAC Dinner 29/4/17 - With Deputy Mayor and CEO met with potential developer 2/5/17 - Welcomed and opened the Association of Caravan Clubs of SA State Rally, Loxton

Riverfront Holiday Park, 4/5/17 - Performance Review Committee meeting, Loxton 5/5/17 - Special Council meeting, Loxton 5/5/17 - Pedal Prix, Loxton 7/5/17 - Hosted Loxton Volunteer morning tea 8/5/17 - Opened new RSL Bowling Green, Loxton 9/5/17 - Hosted Waikerie Volunteer morning tea 10/5/17 - Meeting with Riverland West Indoor Heated Pool and Waikerie Community Sports and

Aquatic Centre members regarding proposal for indoor aquatic facility, Waikerie 15/5/17 - Loxton Men’s Probus Committee meeting 16/5/17 - SA Regional Tourism Summit-official closing dinner, Renmark 18/5/17 - Citizenship Ceremony, Loxton 19/5/17

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9. Elected Member Report

Report Number

9.1

Subject Elected member report

Author of report

Cr D Kimber

REPORT

- ANZAC Dawn Service, Loxton 25/4/17 - Loxton’s History Sure Ain’t Boring 2/5/17 - Loxton Men’s Shed 2/5/17 & 9/5/17 - Special council meeting, Loxton 5/5/17 - Pedal Prix, Loxton 7/5/17 - Loxton volunteers morning tea 8/5/17 - Loxton Senior Citizens 9/5/17 - Loxton Board Walk concerns 10/5/17 (et al) - Meeting with Riverland West Indoor Heated Pool and Waikerie Community Sports and

Aquatic Centre members regarding proposal for indoor aquatic facility, Waikerie 15/5/17

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9. Elected Member Report

Report Number

9.2

Subject Elected member report

Author of report

Cr D Thiele

REPORT

- Special council meeting, Loxton 5/5/17 - Pedal Prix, Loxton 7/5/17 - Loxton Volunteers morning tea 8/5/17 - Loxton Chamber of Commerce meeting 8/5/17 - Loxton Neighbourhood Watch meeting 9/5/17 - Meeting with President of Loxton Swimming Cub regarding Loxton Swimming Pool 11/5/17 - SA Regional Tourism Summit, Riverland 16-18 May 2017

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9. Elected Member Report

Report Number

9.3

Subject Elected member report

Author of report

Cr K Webber

REPORT

- Council meeting, Waikerie 21/4/17 - ICT Strategy meeting, Berri 26/4/17 - Rock n Roll markets, Waikerie 6/5/17 - Meeting with Riverland West Indoor Heated Pool and Waikerie Community Sports and

Aquatic Centre members regarding proposal for indoor aquatic facility, Waikerie 15/5/17 - SA Regional Tourism Summit, Riverland 16-18 May 2017

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9. Elected Member Report

Report Number

9.4

Subject Elected member report

Author of report

Cr M Vowles

REPORT

- ANZAC Dawn Service, Mantung 25/4/17 - ICT Strategy Forum, Berri 26/4/17 - Special Council meeting, Loxton 5/5/17 - Loxton Pedal Prix 7/5/17 - Meeting with Loxton Swimming Club President 11/5/17 - Meeting with Riverland West Indoor Heated Pool and Waikerie Community Sports and

Aquatic Centre members regarding proposal for indoor aquatic facility, Waikerie 15/5/17

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9. Elected Member Report

Report Number

9.5

Subject Elected member report

Author of report

Cr M Zeppel

REPORT

- Council meeting, Waikerie 21/4/17 - The Pines ‘High Tea’ afternoon 23/4/17 - Pines Committee meeting 24/4/17 - ANZAC Dawn Service, Loxton 25/4/17 - ICT Strategy Forum, Berri 26/4/17 - Performance Review Committee meeting 5/5/17 - Special Council meeting, Loxton 5/5/17 - Loxton Pedal Prix 7/5/17 - Riverland Regional Development Assessment Panel meeting, Loxton 11/5/17

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9. Elected Member Report

Report Number

9.6

Subject Elected member report

Author of report

Cr T Norton

REPORT

- Council meeting, Waikerie 21/4/17 - ICT Strategy Forum, Berri 26/4/17 - Loxton’s History Sure Ain’t Boring 2/5/17 - Performance Review Committee meeting 5/5/17 - Special Council meeting, Loxton 5/5/17

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15. Strategy & Governance Recommendation Report

Report Number

15.1

Subject Loxton Retirement Village Residence Contract

Author of report

Executive Assistant

People consulted

Strategic Plan No reference

Other document reference

File Reference 17-001082 – LRV unit files

Financial implications

No impact on councils budget

Risk/Asset Management

No issue

Attachments Nil

Expected outcomes:

Economic

Social

Environmental

Recommendation That council authorise the Mayor and Chief Executive Officer to sign and seal necessary documentation including but not limited to a Residence Contract, Loan Agreement and Licence to Occupy for the occupation of 3 Quirke Street, Leatrice Pfitzner Court, Loxton.

REPORT Council is required to enter a range of documents with new residents to the Loxton Retirement Village, including a Residence Contract, Loan Agreement and Licence to Occupy. These documents require the affixing of the council seal which must be undertaken by resolution of council. I seek authority to sign and seal the required documents for the occupation of 3 Quirke Street, Leatrice Pfitzner Court, Loxton.

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15. Strategy & Governance Recommendation Report

Report Number

15.2

Subject Waikerie Delivers Committee membership

Author of report

Chief Executive Officer

People consulted

Nil

Strategic Plan LW Future – Our Community Goal 1.1 – Enhance the quality of life of our community by encouraging community participation and building on our community spirit

Other document reference

Agenda item 15.1 Council meeting 17 June 2016 Agenda item 17.2 Council meeting 18 November 2016 Agenda item 19.2 Council meeting 16 December 2016 Agenda item 15.5 Council meeting 17 February 2017 Agenda item 15.12 Council meeting 21 April 2017

File Reference

Financial implications

Nil

Risk/Asset Management

Membership to comply with the Terms of Reference set by Council

Attachments Correspondence 17/003477 – Joseph Vikor

Expected outcomes:

Economic Provision of advice, support and encouragement for increased economic prosperity driven by the Waikerie Prosperity Strategy

Social Provision of advice, support and encouragement for increased social prosperity driven by the Waikerie Prosperity Strategy

Environmental Provision of advice, support and encouragement for increased environmental prosperity driven by the Waikerie Prosperity Strategy

Recommendation That Councillor Quast’s resignation from Waikerie Delivers effective 26 April 2017 be noted That to meet the minimum member number requirements of the term of reference, Councillor (to be nominated at the meeting) be appointed to the membership of Waikerie Delivers That determination of additional membership be made at the meeting

REPORT I advise that on Wednesday 26 April 2017 advice was received from Councillor Quast tendering his resignation from Waikerie Delivers, effective forthwith. The Terms of Reference for the Waikerie Delivers in relation to membership states:

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15. Strategy & Governance Recommendation Report

The members of the Committee shall be appointed or removed by resolution of Council and will consist of no less than 6 and no more than 10 persons, comprising 2 Elected Members and up to 8 members of the community with relevant skills, experience or qualifications in advancing the responsibilities of the Committee

Given the vacancy created by Councillor Quast’s resignation, an additional Elected Member is required to be appointed to the committee to meet the minimum membership requirement Subsequently, Mr Joseph Vikor has forwarded a letter of nomination and profile containing his reasons, qualifications and experience. The terms of reference seek to appoint people to the committee with “relevant skills, experience or qualifications in advancing the responsibilities of the Committee”. I seek Councils consideration of how it wishes to proceed regarding additional community membership of Waikerie Delivers, specifically whether Mr Vikor’s subsequent nomination be considered at this time, or whether an additional call for community member nominations be made and all additional nominations be considered at the one time, or whether the current committee proceed for a period and then provide opportunity for additional members to be called I note that an induction meeting for committee members has been scheduled for 24 May 2017

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Joseph J Vikor  FCIA. CD. 12 Railway Tce (Box 946) 

Waikerie  SA  5330                                                                                                                        28/04/2017    

           

                             

                                                                        

Peter Ackland 

CEO, 

Loxton Waikerie Council. 

 

 

Dear Peter, 

 

After  the perusal of  the Council minutes  for  this month’s meeting  ,  I noticed  that  the number of 

community members on the Waikerie Delivers Committee is at its minimum (4), as you know, I am 

very passionate about the development of Waikerie and I would like to see a maximum support for 

this committee, so with  this  in mind,  I would  like  to put my name  forward as another community 

member for the Waikerie Delivers Committee. 

Attached please find my Profile. 

 

 

Looking forward to your reply. 

 

 

  

Yours sincerely 

Joseph Vikor 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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JOSEPH JOHN VIKOR    FCIA.  CD. 12 Railway Terrace (Box 946)   WAIKERIE  SA  5330 

 

COMMUNITY SERVICE 

Member of Lions Clubs International for 46 years, with past 22 years being with Waikerie Lions Club.    

Over the years have held every position in Clubs, including President (6 times); Zone Chairman 

(twice) District Cabinet Director; as well as member of organising committees of three Lions 

Conventions. 

In 2013, received from the District Governor of 201 C2 the highest award in Lions International, the 

“Melvin Jones Fellow” award for dedicated humanitarian services. 

Board Member of the Waikerie Hospital Board for 7 ½ years;  Inaugural Chairman Waikerie Progress 

Association for 2 ½ years;  Member of the Waikerie Progress Association for 4 ½ years; Past Chair 

and Member of the Waikerie Tourism Committee;  Commissioner for Declarations;  Past Committee 

Member of Chamber of Commerce;  Waikerie Council  – CBD Revitalisation / District Community 

Committees. 

PERSONAL/ ACADEMIC & PROFESSIONAL ACHIEVEMENTS 

Qualified Chef 

Diploma in Hospitality Management 

Commissioner for Declarations 

Fellow of the Catering Institute of Australia (FCIA)   31 years 

Vice President – SA State Council of the CIA    10 years 

National Board Member CIA          4 years 

Board Member – Australian Guild of Professional Cooks 

Organiser, Adjudicator – SA Apprentice Cooks Competitions 

Organiser, Scrutineer – National Apprentice Cooks Competitions 

Organising Committee Member – SA State & National Waiter’s Competitions 

Winner of Best Resort Accommodation (3 times)        Busselton, WA 

Winner of Golden Goblet (Best Licensed Eating House outside Perth, WA)      Augusta and Busselton 

(Twice)    

Winner of Comfort Inn of Excellence (Australasia) 2006        Port Augusta, SA  

Compiled a 136 page training manual for kitchen staff “Cooking Techniques” as Catering Manager 

with Australian National Railways.  

Catered for celebrities, including SA Premier Don Dunstan; WA Premier Sir Charles Court; NT Chief 

Minister John England;SA Governor Sir Donald Dunstan; Dame Kiri Te Kanawa; Keith Michell; Leo 

Sayer; Whoopi Goldberg.  

SPORTING ACHIEVEMENT & RECOGNITIONS  

Soccer 

Played first division in both South Australia and Western Australia and represented both States at 

State Level. 

In 2004, was inducted into the Soccer Hall of Fame in WA.  

Chairman of the Riverland Soccer Association for 10 years.     

Chairman of the organising committee for the International Soccer Match held in Berri (Riverland) in 

2003 – with budget of $48,000. 

Refereed Soccer, both in Adelaide and the Riverland over a period of 25 years. 

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District Council Of Loxton Waikerie

Ordinary council meeting – Recommendation report 19 May 2017 Page 1 of 2

Influencing today … shaping tomorrow

15. Strategy & Governance Recommendation Report

Report Number

15.3

Subject Elector Representation Review

Author of report

CL Rowe and Associates

People consulted

Strategic Plan LW Future – Leadership and Engagement – 4.2 Governance

Other document reference

File Reference

Financial implications

Nil unbudgeted

Risk/Asset Management

Enable community engagement regarding the composition of council and ensure legislative compliance

Attachments CL Rowe and Associates “Elector Representation Review” report following second public consultation; May 2017

Expected outcomes:

Economic

Social Enable community engagement to assist in the determination of the future composition of council.

Environmental

Recommendation That Council resolve:

1. To note the two hundred and twenty- two submissions received from the community, including the submissions received after the specified closing date, as considered within the agenda report

2. In respect to the issues of the future composition and structure of the District Council of

Loxton Waikerie, Council re-affirms its support for the following: The principal member of Council continue to be a Mayor elected by the community. The future elected body of Council continue to comprise the Mayor and ten (10) area

councillors. The Council area not be divided into wards ( ie the existing “no ward” structure be

retained. The existing name of Council be retained.

3. Council administration be authorised to prepare and forward the necessary report and documents to the Electoral Commissioner, pursuant to the provisions of Section 12 (11) and

12 (12) of the Local Government Act 1999.

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District Council Of Loxton Waikerie

Ordinary council meeting – Recommendation report 19 May 2017 Page 2 of 2

Influencing today … shaping tomorrow

15. Strategy & Governance Recommendation Report

REPORT In accordance with Section 12 of the Local Government Act 1999 (the Act), Council is undertaking an elector representation review with the view to determine any benefit from an alteration to the current composition of Council. Council appointed CL Rowe and Associates to conduct the review which must be conducted and completed during the period October 2016 and October 2017. This report contains the report of CL Rowe and Associates resulting from the second public consultation period where comment was sought from the community regarding key review issues; ie the principal member of Council (mayor/ chairman); wards or no wards; ward identification; the number of elected members and the name of Council. The recommendation contained in this report is that of CL Rowe and Associates as a result of their assessment and review of submissions received. Mr Rowe will be contactable by phone during the meeting, if required.

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ELECTOR REPRESENTATION REVIEW

Second Public Consultation

A Report to

District Council of Loxton Waikerie

May 2017

C L Rowe & Associates Pty Ltd

Attachment 1

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Disclaimer

The information, opinions and estimates presented herein or otherwise in relation hereto are made by C L Rowe and

Associates Pty Ltd in their best judgement, in good faith and as far as possible based on data or sources which are believed

to be reliable. With the exception of the party to whom this document is specifically addressed, C L Rowe and Associates

Pty Ltd, its directors, employees and agents expressly disclaim any liability and responsibility to any person whether a reader

of this document or not in respect of anything and of the consequences of anything done or omitted to be done by any

such person in reliance whether wholly or partially upon the whole or any part of the contents of this document.

Copyright

No part of this document may be reproduced or copied in any form or by any means without the prior written consent of

the District Council of Loxton Waikerie and/or C L Rowe and Associates Pty Ltd.

Prepared for the District Council of Loxton Waikerie by C L Rowe and Associates Pty Ltd, May 2017 (Version 1)

Attachment 1

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Contents

1. Introduction 1

2. Second Public Consultation 2

3. Review Process 5

4. Future Composition and Structure 6

4.1 Mayor/Chairperson 6

4.2 Wards/No Wards 7

4.3 Number of Councillors 8

4.4 Area Councillors (In addition to ward councillors) 10

4.5 Ward Identification 10

5. Council Name 11

6. Recommendations 12

Appendix A – Public submissions

Attachment 1

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1. Introduction

In accordance with Section 12 of the Local Government Act 1999 (the Act), Council is undertaking an

elector representation review with the view to determining whether the local community would

benefit from an alteration to the current composition and/or structure of Council.

The review commenced in July 2016 and the process has progressed to the point where Council has

completed the second of the prescribed public consultations. This consultation was conducted over a

twenty-eight day period, as opposed to the minimum period of three weeks prescribed by the Act,

and primarily sought comment from the community regarding the “in principle” decisions made by

Council on the 20th

January 2017, these being as follows.

The principal member of Council continue to be a mayor, elected by the community.

The existing "no wards" structure be retained.

The future elected body of Council continue to comprise ten (10) area councillors.

In addition, it was also resolved that the current name of Council be retained.

Council must now give consideration to the submissions that were received from the community; and

formally determine what changes, if any, it proposes to bring into effect in respect to its future size,

composition and structure.

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2. Second Public Consultation

The second public consultation commenced on Wednesday 15th

March 2017 with the publishing of a

public notice in the Government Gazette. Further notices were published in “The River News” and

“The Loxton News” newspapers on Thursday 16th

March 2017 and Wednesday 22nd

March 2017. In

addition, the public consultation process included promotion of the review (and the posting of the

various relevant documents) on the Council website and social media; and the provision of the

Representation Review Report and associated documents at the council offices, public libraries and

visitor information centres in Loxton and Waikerie.

At the expiration of the public consultation period (i.e. Thursday 13th

April 2017) Council had received

two hundred and twenty-two (222) submissions. A summary of the submissions has been provided in

Attachment A and copies of the individual submissions will be available from Council staff.

Of the two hundred and twenty two submissions received, nineteen (19) were received after the

specified closing date. Notwithstanding this, the subject submissions have been accepted and

included as formal responses, given that they were received immediately after the specified closing

date and allowing for the Easter long weekend.

Of the submissions received:

217 (97.7%) agreed with Council’s proposed future composition and structure;

only 8 (3.6%) preferred a change from an elected mayor to a chairperson;

only 2 (0.9%) supported the introduction of wards;

only 2 (0.9%) favoured a reduction to eight councillors, whilst 1 (0.45%) favoured an increase to

eleven councillors and 1 (0.45%) favoured an increase to twelve councillors; and

all bar 1 (0.45%) favoured the retention of the Council name, although there were two suggestions

for an alternative Council name (i.e. Loxton Waikerie Council).

The following tables provide details of the support demonstrated by the community in respect to the

various key issues.

Table 1: Do you agree with Council’s decision (i.e. to retain an elected mayor; the current “no ward”

structure; ten area councillors; and the current Council name)?

Response

No. of

Respondents

Agreed 217

Disagreed 4

Silent 1

Total 222

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Table 2: Do you prefer a chairperson selected by the elected members as the principal member of

Council?

Response

No. of

Respondents

Yes 8

No 7

Silent 207

Total 222

Table 3: Do you prefer the introduction of wards?

Response

No. of

Respondents

Yes 2

No 12

Silent 208

Total 222

Table 4: How many councillors would you prefer?

Response

No. of

Respondents

Eight 2

Ten 9

Eleven 1

Twelve 1

Silent 209

Total 222

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Table 5: Would you prefer a change to the current Council name?

Response

No. of

Respondents

Yes 1

No 215

Silent 6

Total 222

Clearly, the submissions received overwhelming supported the proposal presented by Council in the

Representation Review Report (i.e. the retention of an elected mayor; the existing “no wards

structure”; ten area councillors; and the existing Council name).

The receipt of two hundred and twenty-two submissions is considered to be another good response

from the community; and certainly is a large enough sample to demonstrate the opinions of the

community in regards to the key review issues.

It should be noted that the provisions of Section 12(10) of the Act require Council to give any person

who made a written submission an invitation to appear personally or by representative before the

Council (or a committee thereof) and to be heard in respect to their submission. Of the submissions

received, only three respondents indicated a desire to address Council. Written invitations have been

extended to these respondents to address Council on the 19th

May 2017.

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3. Review Process

Council must now give due consideration to the submissions received in response to the latest public

consultation; and hear verbal submissions from the respondents.

Once the verbal submissions have been heard, Council will be required to either:

“finalise its report (including in its report recommendations with respect to such related or ancillary

matters as it thinks fit)”, pursuant to the provisions of Section 12(11) of the Local Government Act;

or alternatively

amend its proposal and possibly initiate another public consultation.

The first course of action referred to above simply requires Council to formally re-affirm its support for

the proposal presented in the “Representation Review Report” dated March 2017, and to prepare a

detailed report to the Electoral Commissioner outlining its proposal, the rationale behind its decisions

and the review process undertaken. The Electoral Commissioner will then be required to determine

whether the requirements of the Act have been satisfied and whether certification is warranted (refer

Sections 12 (12) and 12(13) of the Act).

Upon receipt of the formal certification from Electoral Commission SA, Council will be required to

publish an appropriate notice in the Government Gazette (on a date specified by the Electoral

Commissioner) which will effectively provide for the implementation of the proposed (certified) future

composition and structure of Council at the November 2018 Local Government elections.

Should Council opt to change its proposal to an arrangement which has not yet been presented to the

community, it is likely that an amended Representation Review Report will have to be prepared and

another public consultation (over a minimum period of three weeks) will have to be initiated at the

earliest opportunity.

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4. Future Composition and Structure

Council is now at the stage in the review process where it must either confirm (by formal resolution)

its proposed future composition and/or structure, as presented in the Representation Review Report

(i.e. Mayor, no wards and ten area councillors) or opt for another arrangement/structure and initiate

another public consultation for a minimum period of three (3) weeks.

In reaching the final decisions, the elected members must be mindful that the purpose of the review is

to determine whether the electors/community will benefit from an alteration to the current

composition and/or structure of Council.

In order to finalise its review and initiate the preparation of a comprehensive report to the Electoral

Commissioner, Council must now make final decisions in regards to the following.

Whether the principal member of Council should continue to be a mayor elected by the

community or be a chairperson chosen by the elected members.

Whether the Council area should be divided into wards, or alternatively whether the existing “no

wards” structure should be retained.

If the Council area is to be divided into wards, which ward structure is to be established; whether

there is a need for area councillors (and the required number thereof) in addition to ward

councillors; the level of representation in each of the proposed wards; and the name of each of the

proposed wards.

The number of councillors (ward, area and/or both) that are required to provide fair and adequate

representation of the electors within the Council area.

Information and advice pertaining to the aforementioned matters has previously been presented to

Council in the Information Paper (July 2016); the Representation Options Paper (dated October 2016);

the “Submissions Report” to Council (dated January 2017); and the Representation Review Report

(second public consultation document dated March 2017).

The following brief information is provided to assist the elected members with their final deliberations

in respect to the key issues.

4.1 Mayor/Chairperson

Council has always had an elected mayor and throughout the course of the review there has been

little call for a change to a chairperson. In fact, only sixty-five (30%) of the two hundred and

seventeen submissions received during the initial public consultation stage of the review favoured a

change to a chairperson; and this support reduced significantly to only eight (3.6%) of two hundred

and twenty-two submissions received during the latest public consultation stage.

As previously advised, the election of a mayor affords all eligible electors the opportunity to express

faith in a candidate; provides Council with an identifiable principal member who is directly

accountable to the community; is consistent with the structure of the majority of the other Councils in

the state; and should bring stability and continuity to the Council, given the four year term of office.

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On the downside, an elected mayor is generally additional to the number of councillors and, as such,

comes at an additional cost to Council (i.e. member’s allowances, administrative costs and the like).

Further, the election (or supplementary election) for the office of mayor must be conducted across the

whole of the Council area, at significant cost to Council (if contested): and candidates for the office of

mayor cannot also stand for election as a councillor (potentially resulting in the experience and

expertise of the unsuccessful mayoral candidates being lost to Council).

It is considered that, on balance, the introduction of a chairperson selected by the elected members

will provide only a few benefits. These include (but are not limited to) the fact that a likely reduction

in the number of elected members (with associated cost savings); flexibility in the tenure of the

principal member; the opportunity for a number of elected members to gain experience as the

principal member during the four year term of the Council (and to bring their particular skill set and

opinions to the position); and avoidance of the potential loss of high calibre candidates through the

mayoral election process. These perceived benefits are counteracted by the fact that a chairperson is

chosen by the elected members, not elected by the community.

Finally, members are reminded that any proposal to change from an elected mayor to a chairperson

cannot proceed unless a poll of the community has been conducted in accordance with the

requirements of Section 12 (11a-d) of the Act (either during the course of the review or at the time of

the Local Government election in November 2018), and the result of the poll favours the proposed

change.

4.2 Wards/No Wards

The District Council of Loxton Waikerie has not been divided into wards since the year 2000, and

Council has previously indicated its preference to retain the existing “no wards” structure.

Of the submissions received during the latest public consultation stage of the review process, two

hundred and twenty (99.1%) supported Council’s proposal. This result was more emphatic than that

received at the initial public consultation stage, at which time one hundred and fifty-three (70.5%) of

the two hundred and seventeen submissions received favoured the retention of the “no wards”

structure.

As previously indicated during the review, the key arguments supporting the retention of the existing

"no wards" structure include:

the electors have the opportunity to vote for all of the vacant positions on Council;

the most supported candidates from across the Council area will likely be elected;

the elected members should be free of parochial local/ward attitudes; and

the “no wards” structure is not affected by fluctuations in elector numbers;

the “no wards” structure avoids peculiarities of the ward based electoral system (e.g. candidates

elected unopposed or having attracted less votes than defeated candidates in other wards);

a Council area which is not divided into wards can be perceived as a strong and united entity with

a focus on the community as a whole;

existing “communities of interest” are not affected or divided by arbitrary ward boundaries;

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in the event that an area councillor leaves Council prior to the completion of the prescribed term

of office, the casual vacancy can be carried by Council, thereby avoiding the need for, and cost of, a

supplementary election; and

the lines of communication between Council and the community should be enhanced, given that

members of the community will be able to consult with any and/or all members of Council, rather

than be obliged to consult with their specific ward councillors.

On the other hand the main arguments supporting a ward structure include:

wards guarantee some form and level of direct representation to existing communities of interest

within, and/or parts of, the Council area;

wards ensure local interests and/or issues are not overlooked in favour of the bigger “council-

wide” picture;

ward councillors should have some empathy for, and an affiliation with, all of the communities

within their ward; and

under the “no wards” structure Council has to conduct elections and supplementary elections

across the whole of the Council area (at a significant expense).

Notwithstanding the above, the argument in favour of wards is seemingly weakened by the fact that

ward councillors are not required to reside in the ward that they represent. As such, ward councillors

may (potentially) have little or no relationship with the ward or constituents that they represent.

The Council area is relatively large (7,957 km²); comprises a significant rural sector; and exhibits

varying concentrations of elector numbers in and about the main towns of Loxton and Waikerie, as

well as several smaller towns. The diversity in land uses creates varying densities in elector numbers

across the Council area which, in turn, makes the development of a ward structure (with an equitable

distribution of electors and a rational basis) a difficult exercise.

Whilst some members of the community have previously expressed the desire for the two main

township communities to have equal representation on Council, the disproportionate distribution of

electors between the two communities does not enable an equal level representation within these

communities, especially under a ward structure. The “no ward” structure at least affords the

opportunity for various sections of the community to elect as many local candidates as they can,

however, the level of representation will always be determined by elector turnout at elections and, as

such, the smaller communities will always be at a disadvantage.

4.3 Number of Councillors

The Representation Review Report indicated Council’s preference to retain ten area councillors.

Of the two hundred and twenty-two submissions received during the latest public consultation, all bar

four (1.8%) supported the Council proposal to retain ten area councillors. In addition, it is noted that

during the initial public consultation an overwhelming majority of respondents (i.e. two hundred and

seven (95.8%) of two hundred and sixteen) expressed support for the retention of ten councillors.

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Members are reminded that

Sections 26 and 33 of the Local Government Act 1999 specify: “the need to ensure adequate and

fair representation while at the same time avoiding over-representation in comparison to other

councils of a similar size and type (at least in the longer term)”; and

Section 12(6)9a) of the Local Government Act states/requires: “if the council is constituted of more

than 12 members - examine the question of whether the number of members should be reduced”.

Table 6 provides (for comparison purposes) the updated elector data and elector ratio pertaining to

the District Council of Loxton Waikerie (under the existing/proposed ten area councillor scenario) and

the elector representation arrangements of other regional Councils of a similar size and type. The

data indicates that Council’s level of representation may be a little high, although the elector ratio is

relatively consistent with the ratios exhibited by the other cited Councils.

Table 6: Elector data, representation and areas (Councils with similar elector numbers)

Council Councillors Electors Ratio

Clare & Gilbert Valleys (1,840 km²) 9 6,676 1:742

Wattle Range (3,924 km²) 11 8,530 1:775

Loxton Waikerie (7,957 km²) 10 8,186 1:819

Yorke Peninsula (5,834km²) 11 9,194 1:836

Berri Barmera (508 km²) 8 7,327 1:916

Light Regional (1,278 km²) 10 10,145 1:1,015

Source: Electoral Commission SA (19

th April 2017)

Council has previously indicated that it believes that it is important to maintain the quality and level of

representation that has long been experienced and expected by the local community; and a reduction

in the number of councillors at this time may be untenable, given that it could result in excessive

workloads for the councillors which, in turn, may impact upon the quality of representation provided.

Notwithstanding this, a reduction in the number of elected members, whether it be by one or two

councillors, may:

result in reasonable financial savings over a four year term of Council;

serve to expedite the decision making process in Council, given the potential for fewer participants

in discussions; and

not detrimentally impact upon the decision making processes of Council and/or the opinions

expressed during discussions undertaken in Chamber, but may simply reduce the incidence of

similar opinions being expressed.

Regardless, the elected members need to be confident that:

sufficient elected members will be available to manage the affairs of Council;

the elected member’s workloads will not become excessive;

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there will be an appropriate level of elector representation;

a diversity in member's skill sets, experience, expertise, opinions and backgrounds will be

maintained so as to provide robust discussion amongst the elected members on an on-going

basis; and

adequate lines of communication will exist between a growing community and Council.

Finally, given the fact that the overwhelming majority of recent submissions favoured the retention of

ten area councillors, it can be concluded that the community is comfortable with the current level of

representation.

4.4 Area Councillors (in addition to ward councillors)

Given that Council has previously agreed “in principle” to retain the existing “no wards” structure, the

question of whether Council should comprise areas councillors in addition to ward councillors (under

circumstances whereby the Council is divided into wards) is superfluous.

Irrespective of the above, for reasons previously provided throughout the review, it is considered that

area councillors (in addition to ward councillors) are an unwarranted, unnecessary and potentially

costly additional tier of representation.

4.5 Ward Identification

Again, given Council’s previous “in principle” decision to retain the existing “no wards” structure, there

is little need to consider potential ward names at this time, unless of course Council reconsiders it

position and opts to introduce wards.

Attachment 1

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Page 11 CL Rowe & Associates Pty Ltd

Page 11

5. Council Name

As previously advised, Section 12(2)(b) of the Act affords the opportunity to alter the name of Council

during the course of the review.

Whilst Council made it clear that it was not contemplating any significant change to the Council name

at this time, it did (throughout the course of the review) solicit the thoughts and suggestions of the

community in respect to this matter.

During the initial public consultation stage, one hundred and fifty-nine (159) or 74% of the two

hundred and fifteen (215) submissions received (which specifically addressed this issue) favoured no

change. Of the remaining fifty-six (56) submissions, forty-seven (including forty six co-signatories of

one item of correspondence) favoured a change in the Council name to Riverland South or another

appropriate name. Other suggested alternative Council names included Waikerie, Waikerie – Loxton,

Upper Murray, Riverland West and Riverland.

During the recent (second) public consultation, only one of the two hundred and twenty-two

submissions received (or 0.45%) favoured a change to the Council name, although there were two

suggestions received for an alternative name (i.e. Loxton Waikerie Council). The proposed alternative

is relatively simple; reflects the geographic location of the Council area; and preserves the long

established identity of the Council (albeit in a slightly simpler form).

The District Council of Loxton Waikerie was established in May 1997, having been formed through the

amalgamation of the then District Councils of Browns Well, Loxton and Waikerie. It is considered that

the existing Council name reflects both the geographic location and local government heritage of the

Council area.

In addition, Council has been previously advised by Council staff that a change to Council’s name may

cost in the vicinity of $90,000 - $100,000. The preliminary estimate includes, but is not limited to, the

costs associated with upgrading/changing of Council signage (i.e. council offices, township/district

signs and vehicle/machinery signs), the Council website; stationery; corporate branding; honour

boards; and promotional items, as well as administrative expenses to facilitate the name change).

Attachment 1

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Page 12 CL Rowe & Associates Pty Ltd

Page 12

6. Recommendations

It is recommended that the District Council of Loxton Waikerie resolve as follows.

1. To note the two hundred and twenty-two submissions received from the community, including the

submissions received after the specified closing date, as considered within this report.

2. In respect to the issues of the future composition and structure of the District Council of Loxton

Waikerie, Council re-affirms its support for the following.

The principal member of Council continue to be a Mayor elected by the community.

The future elected body of Council continue to comprise the Mayor and ten (10) area

councillors.

The Council area not be divided into wards (i.e. the existing “no ward” structure be retained.

3. The existing name of Council be retained.

4. Council administration be authorised to prepare and forward the necessary report and documents

to the Electoral Commissioner, pursuant to the provisions of Sections 12(11) and 12(12) of the

Local Government Act 1999.

Attachment 1

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ATTACHMENT A

Summary of public submissions

Attachment 1

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Do you

agree

with

Council's

Decision?

Would you

prefer a

chairperson?

Do you

prefer

wards?

How many

councillors

do you

prefer?

Would

you

prefer a

change

to the

current

name?

Would

you like

to speak

at

Council

meeting?

Respondent # Suburb Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Respondent 1* Loxton x

x x

Respondent 2 Pyap x

x x

Respondent 3 Loxton x

x

Respondent 4 Loxton x

x x

Respondent 5 Loxton x

x x

Respondent 6* Loxton x

x x

Respondent 7 Loxton x

x

Respondent 8 Loxton x

x

Respondent 9* Loxton x

x x

Respondent 10 Loxton x

x x

Respondent 11 Loxton x

x x

Respondent 12 Loxton x

x x

Respondent 13 Loxton x

x x

Respondent 14 Loxton x x

x 10

x x

Respondent 15 Loxton x

x x

Respondent 16 Loxton x

x x

Respondent 17 Loxton x

x x

Respondent 18 Loxton North x x

x

Respondent 19 Loxton x

x

Respondent 20 Loxton x

x x

Respondent 21 Loxton x

x x

Respondent 22 Loxton x

x x

Respondent 23 Loxton x x

x 10

x x

Respondent 24 Loxton x x

x

x x

Respondent 25 Loxton North x

x x

Respondent 26 Loxton North x

x x

Respondent 27 Loxton x

x x

Respondent 28 Loxton x

x x

Respondent 29 Loxton x

x x

Respondent 30 Loxton x

x x

Respondent 31 Loxton x

x x

Respondent 32 Loxton x

x x

Respondent 33 Moorook x

x x

Respondent 34* Loxton x

x x

Respondent 35 Loxton x

x x

Respondent 36 Wunkar x

x x

Respondent 37 Mantung x

x x

Attachment 1

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Respondent 38* Loxton x

x x

Respondent 39 Loxton x

x x

Respondent 40 Loxton x

x x

Respondent 41 Loxton x

Respondent 42 Loxton x

x x

Respondent 43 Loxton x

x x

Respondent 44 Loxton x

x x

Respondent 45 Loxton x

x x

Respondent 46 Loxton x

x x

Respondent 47 Loxton x

x x

Respondent 48 Loxton x

x x

Respondent 49 Loxton x x

x 10

x x

Respondent 50 Loxton x

x x

Respondent 51 Loxton x

Respondent 52 Loxton x x

x 12

x x

Respondent 53* Loxton x

x x

Respondent 54 Loxton x

x x

Respondent 55 Loxton x

x x

Respondent 56 Loxton x

x x

Respondent 57 Loxton x

x x

Respondent 58 Loxton x

x x

Respondent 59 Loxton x

x x

Respondent 60 Loxton x

x

Respondent 61 Loxton x

x x

Respondent 62 Maggea x

x x

Respondent 63 Loxton x

x x

Respondent 64 Loxton x

x x

Respondent 65 Loxton x

x x

Respondent 66 Loxton x

x x

Respondent 67 Loxton x

x x

Respondent 68 Loxton x

x

Respondent 69 Loxton x x

x 8

x x

Respondent 70 Wunkar x

Respondent 71 Loxton x

x x

Respondent 72 Loxton x

x x

Respondent 73 Loxton x

x x

Respondent 74 Loxton x

x x

Respondent 75 Loxton x

x x

Respondent 76* Loxton x

x x

Respondent 77 Loxton x

x x

Respondent 78 Loxton

x x

Respondent 79 Loxton x

x x

Respondent 80 Loxton x

x x

Respondent 81 Loxton x

x x

Respondent 82 Loxton x

Respondent 83 Loxton x

x x

Attachment 1

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Respondent 84 Loxton x

x x

Respondent 85 Alawoona x

x x

Respondent 86 Alawoona x

x x

Respondent 87 Loxton x

x x

Respondent 88 Loxton x

x x

Respondent 89 Loxton x

x x

Respondent 90 Loxton x

x x

Respondent 91 Loxton x x

x

x x

Respondent 92 Loxton x

x x

Respondent 93 Loxton x

x x

Respondent 94* Loxton x

x x

Respondent 95 Loxton x

x

Respondent 96 Loxton x

x x

Respondent 97 Loxton x

x

Respondent 98 Loxton x

x

Respondent 99 Loxton x

x x

Respondent 100 Loxton x

x

Respondent 101 Loxton x

x

Respondent 102 Loxton x

x x

Respondent 103* Loxton x

x x

Respondent 104* Loxton x

x x

Respondent 105* Loxton x

x x

Respondent 106 Loxton x

x x

Respondent 107 Waikerie x x

x 10

x x

Respondent 108 Loxton x

x x

Respondent 109 Loxton x

x x

Respondent 110 Loxton x

x x

Respondent 111 Loxton x

x x

Respondent 112 Loxton x

x x

Respondent 113 Loxton x

x

Respondent 114 Loxton x

x x

Respondent 115 Loxton x

x x

Respondent 116 Loxton x x

x 10

x x

Respondent 117 Loxton x

x x

Respondent 118 Loxton x

x

Respondent 119 Loxton x

x x

Respondent 120 Loxton x

x x

Respondent 121 Loxton x

x x

Respondent 122 Waikerie x x x 10

x x

Respondent 123 Waikerie x x x 11 x

x

Respondent 124 Loxton x

10

x x

Respondent 125 Loxton x

x x

Respondent 126 Loxton x

x x

Respondent 127 Loxton x

x x

Respondent 128 Loxton x

x x

Respondent 129 Loxton x

Attachment 1

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Respondent 130 Loxton x

x x

Respondent 131 Loxton x

x x

Respondent 132 Loxton North x

x x

Respondent 133 Loxton x

x x

Respondent 134 Loxton x

x x

Respondent 135* Loxton x

x x

Respondent 136* Loxton x

x x

Respondent 137 Loxton x

x x

Respondent 138 Loxton x

x x

Respondent 139 Loxton x

x x

Respondent 140 Loxton x x

x 10

x x

Respondent 141 Loxton x

x x

Respondent 142 Loxton North x

x x

Respondent 143 Loxton x

x x

Respondent 144 Loxton x

x x

Respondent 145 Loxton x

x x

Respondent 146 Loxton x

x x

Respondent 147 Loxton x

x

Respondent 148 Loxton x

x x

Respondent 149 Loxton x

x x

Respondent 150 Loxton x

x x

Respondent 151 Loxton x

x x

Respondent 152 Loxton x

x x

Respondent 153 Loxton x

x x

Respondent 154 Loxton x

x x

Respondent 155 Loxton x

x x

Respondent 156 Loxton x

x x

Respondent 157 Loxton x

x x

Respondent 158 Loxton x

x x

Respondent 159 Loxton x

x x

Respondent 160* Loxton x

x x

Respondent 161 Loxton x

x x

Respondent 162 Pyap x

x x

Respondent 163 Pyap x

x x

Respondent 164 Loxton x

x x

Respondent 165 Loxton x

x x

Respondent 166 Loxton x

x x

Respondent 167 Loxton x

x x

Respondent 168 Karoonda Highway x

x x

Respondent 169 Loxton x

x x

Respondent 170 Loxton x

x x

Respondent 171 Loxton x

x

Respondent 172 Berri x

x x

Respondent 173 Berri x

x x

Respondent 174 Loxton x

x x

Respondent 175 Loxton x

x x

Attachment 1

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Respondent 176 Loxton x

x x

Respondent 177 Loxton x

x

Respondent 178 Loxton x x

x 10

x x

Respondent 179* New Residence x

x x

Respondent 180 Traeger St x

x x

Respondent 181* Loxton x

x x

Respondent 182* Loxton x

x x

Respondent 183 Loxton x

x x

Respondent 184 Moorook x

x x

Respondent 185 Pyap x

x x

Respondent 186 Mantung x

x x

Respondent 187 Mantung x

x x

Respondent 188 Loxton x

x x

Respondent 189 Loxton x

x x

Respondent 190 Loxton x

x x

Respondent 191 Loxton x

x x

Respondent 192 Loxton x

x x

Respondent 193 Loxton x

x

Respondent 194 Loxton x

x x

Respondent 195 Loxton x

x x

Respondent 196 Loxton x

x x

Respondent 197 Loxton x

x x

Respondent 198 Loxton x

x x

Respondent 199 Loxton x

x

Respondent 200 Loxton x

x x

Respondent 201 Loxton x

x x

Respondent 202 Loxton x

x x

Respondent 203 Loxton x

x x

Respondent 204 Loxton x

x x

Respondent 205 Loxton x

x x

Respondent 206 Loxton x

x x

Respondent 207 Loxton x

x x

Respondent 208 Loxton x

x x

Respondent 209 Loxton x

x x

Respondent 210 Loxton x

x x

Respondent 211 Loxton x

x x

Respondent 212 Loxton x

x x

Respondent 213 Loxton x

x x

Respondent 214 Loxton x

x x

Respondent 215 Loxton x

x x

Respondent 216 Loxton x

x x

Respondent 217* Loxton x

x x

Respondent 218* Loxton x

x x

Respondent 219 Loxton North x

x x

Respondent 220 Loxton North x

x x

Respondent 221 Loxton x x

x 8

x x

Attachment 1

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Note: * denotes submission received after specified closing date.

Respondent 222 Moorook x

x x

Attachment 1

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District Council Of Loxton Waikerie

Ordinary council meeting – Recommendation report 19 May 2017 Page 1 of 3

Influencing today … shaping tomorrow

15. Strategy & Governance Recommendation Report

Report Number

15.4

Subject Proposal to merge the Community Land and Lease Committee with the Asset Committee

Author of report

Peter Ackland

People consulted

Mayor and Deputy Mayor as chairs of the respective committees, Senior Management Team

Strategic Plan LW Future – Leadership and Engagement strategy 4.2.2 – maintain and improve our governance framework supported by policies, procedures and internal controls

Other document reference

Nil

File Reference

Financial implications

Less operational impact to provide administrative support to one committee

Risk/Asset Management

Nil

Attachments Nil

Expected outcomes:

Economic NA

Social NA

Environmental NA

Recommendation That given the degree of commonality of function and current membership, for expediency and efficiency purposes, the Assets Committee and the Community Land and Lease Committee be combined to form a new committee to be called the Asset and Lease Committee That Terms of Reference of the Asset and Lease Committee be prepared for further consideration but include the following as a minimum:

The functions of both committees be incorporated into the functions of the new committee That membership of the new committee not be restricted to only Elected Members That committee membership be not less than 7 and not more that 10 persons That the Mayor, Deputy Mayor and Councillors Flavel, Norton Webber, Zeppel, Kimber, and

Thiele be appointed as members That at the first meeting of the Committee it be delegated authority to elect from its

membership a Chairperson, subject to the policy of council in relation to payment of Chairs of standing committees

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District Council Of Loxton Waikerie

Ordinary council meeting – Recommendation report 19 May 2017 Page 2 of 3

Influencing today … shaping tomorrow

15. Strategy & Governance Recommendation Report

REPORT Council has previously established a Community Land and Lease Committee (CLL) and also separately an Asset Committee

The CLL committee’s terms of reference require it to report to council on the investigation of consistency in treatment (of occupancy rights) across all sporting organisations and their respective lease arrangements and also to develop and review of Community Land Management Plans The Asset Committee’s terms of reference require it to review council's asset portfolio to identify opportunities and develop policies to reduce the financial impact on Council's operating position and strengthen its financial sustainability, to assist with the review of the Asset Plans as they fall due for review, review annual budget proposals from applicable Asset Plans and develop an annual work plan to incorporate the annual requirements of the Terms of Reference. Both committees’ terms of reference have as a common driver, being the use of Council land and associated costs of provision, maintenance and replacement of assets (buildings and or other infrastructure). In practical terms there is potential for both committees to be considering varied policy positions in relation to asset management and ultimately possibly to be considering alternative outcomes for the same parcel of land without interaction with the other. Whilst both committees have not had a hectic meeting schedule over in the last and current year (CCL have met twice and Asset have met 4 times) it is considered that both are still relevant and have work to do, given leases are being progressively implemented which will bring with it specific questions requiring consideration, together with the need to develop a more sustainable asset policy in relation to use, retention and management of these costs In relation to membership, the terms of reference allow that the CCL Committee may consist of or include persons who are not members of the Council and shall consist of no less than 4 and no more than 6 elected members, whilst the Asset Committee may consist of 6 Elected Members Both committees have a number of members in common, with membership as follows:

CCL committee Cr Flavel, Cr Norton, Cr Vowles (Chair), Cr Webber, Cr Zeppel and the Mayor (ex officio) Asset committee Cr Flavel, Cr Kimber, Cr Thiele, Cr Vowles, Cr Webber, Cr Zeppel and the Mayor (ex Officio and Chair)

Given the degree of commonality of function and current membership, for expediency and efficiency purposes, it is recommended that the Assets committee and the Community Land and Lease Committee be combined to form a new committee to be called the Asset and Lease Committee

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District Council Of Loxton Waikerie

Ordinary council meeting – Recommendation report 19 May 2017 Page 3 of 3

Influencing today … shaping tomorrow

15. Strategy & Governance Recommendation Report

From a membership perspective it is recommended that the new committee membership not be restricted to only Elected Members, and subject to consideration by the current members of both committees regarding their willingness to continue on the combined committee (or not) the membership of the new committee be a minimum of 7 and maximum of 10. This could be reviewed in the event that some current members did not wish to be members of the new committee, or at the very least following the next periodic election

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District Council Of Loxton Waikerie

Ordinary council meeting – Recommendation report 19 May 2017 Page 1 of 1

Influencing today … shaping tomorrow

15. Strategy & Governance Recommendation Report

Report Number

15.5

Subject Waikerie Swimming Pool – report on short term remediation investigation

Author of report

Chief Executive Officer

People consulted

Crackerjack Consulting Engineers

Strategic Plan LW Future 3.1.3 – maintain and improve our community buildings and facilities

Other document reference

Report to Council meeting 17 February 2017 Special Meeting 3 March 2107 Crackerjack Consulting Engineers structural assessment of the Loxton and Waikerie Pool Facilities Report to Council meeting 21 April 2017

File Reference

Financial implications

To be reported at the meeting

Risk/Asset Management

To be reported at the meeting

Attachments

Expected outcomes:

Economic

Social

Environmental

Recommendation That the Chief Executive Officer be granted leave of the meeting to present a late report on the investigations undertaken for the short term remediation of the Waikerie Swimming Pool

REPORT As directed by Council, Crackerjack Consulting Engineers have been engaged to undertake an assessment of the Waikerie Swimming Pool to provide recommendations to Council regarding short term remedial actions and costs to ensure the Waikerie Swimming Pool is compliant and available for the coming swimming season Investigations have commenced including CCTV inspections of the pipework and excavation planned for an area outside the pool shell where a breakage in the pipework is suspected I anticipate receipt of a report of these investigations and resultant recommended actions and costs prior to the council meeting and seek leave of the meeting to provide a late report

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District Council Of Loxton Waikerie

Ordinary council meeting – Recommendation report 19 May 2017 Page 1 of 1

Influencing today … shaping tomorrow

15. Strategy & Governance Recommendation Report

Report Number

15.6

Subject Proposal for an indoor heated pool in Waikerie

Author of report

Chief Executive Officer

People consulted

Strategic Plan LW Future 3.1.3 – maintain and improve our community buildings and facilities

Other document reference

Information provided to Council as a result of the Riverland West Indoor Heated Pool Committee and the Waikerie Community Sports and Aquatic Centre Board joint presentation to Councils March 17 Meeting, said information subsequently forwarded to all members Agenda report to Councils meeting of 21 April 2017

File Reference

Financial implications

To be reported at the meeting

Risk/Asset Management

To be reported at the meeting

Attachments

Expected outcomes:

Economic

Social

Environmental

Recommendation That the Chief Executive Officer be granted leave of the meeting to present a late report on the outcome of a meeting with the Riverland West Indoor Heated Pool Committee and the Waikeire Sports and Aquatic Centre Board regarding their proposal for an indoor heated pool

REPORT As directed by Council, a meeting with the Riverland West Indoor Heated Pool Committee and the Waikeire Sports and Aquatic Centre Board has been scheduled for the evening of Monday 15 May, which is after the close of the agenda I seek leave of the meeting to present a late report if needed as a result of the meeting with the above mentioned groups

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District Council Of Loxton Waikerie

Ordinary council meeting – Recommendation report 19 May 2017 Page 1 of 3

Influencing today … shaping tomorrow

16.1 Corporate & Community Services Recommendation Report

Report Number

16.1

Subject Dog Registration Fees

Author of report

Daniel Brown, Acting Director Corporate & Community Services

People consulted

Strategic Plan 1.2.3 Ensure community health and safety through appropriate animal management initiatives.

Other document reference

N/A

File Reference 1.3.5

Financial implications

The proposed fees meet Council’s requirements in funding required services.

Risk/Asset Management

N/A

Attachments Dog and Cat Registration Fee Schedule 2017/ 2018

Expected outcomes: Council will undertake there regulatory function with regards to dog and cat management in accordance with the Dog and Cat Management Act. Economic N/A

Social Improved animal management practices will have a positive impact on the community

Environmental Improved animal management practices will positively impact the natural environment

Recommendation Council set its 2017/18 registration fees as follows:

Registration fees Council approved fees 2017/2018

Non-Standard dog $70 Standard dog (60% off the ‘Non-Standard dog fee) 60% $28 Discretionary rebates Concession card 50% $35 Working livestock dog 80% $14 Discount for partial year registration (new registration after Jan 1) 50% $35 Other Council approved fees for dog/cat management Fee for transfer of registration $5 Fee for replacement disc $5 Fee for late registrations $20

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District Council Of Loxton Waikerie

Ordinary council meeting – Recommendation report 19 May 2017 Page 2 of 3

Influencing today … shaping tomorrow

16.1 Corporate & Community Services Recommendation Report

Fee for impound $60 Fee for daily holding at pound $25 Individual business dog $15 Dog or cat surrender fee $120

REPORT Dog and Cat Management Regulations 2017 Each year Council charges a Dog Registration fee to owners of dogs in the Council area. An amount of the total registration fee is payable to the Dog and Cat Management Board each year. There has been considerable changes to the Dog and Cat Management Act 1995 (the Act) and a result of this is as follows. The Dog and Cat Management Regulations 2017 were made on 19 April 2017. Whilst the legislation and regulations are now in place, the sections don’t commence until the dates specified in the Proclamation. For practical purposes, this means that mandatory desexing, mandatory microchipping, breeder registration and the new provisions about the sale and advertising of dogs and cats will commence on 1 July 2018. All other provisions will commence on 1 July 2017. These include changes to the powers of authorised persons and increases in maximum penalties and expiation fees. There are also changes to Dog Control Order arrangements. What Council needs to do before 1 July 2017

Consider all council’s dog registration fee categories. Each council now has discretion to set their own fees and these no longer need to be approved by the Minister.

All councils must offer two mandatory registration fee categories in 2017/18 1. ‘Standard’ (mandatory legislated rebate) – this applies only to a dog that is both

desexed and microchipped. All councils are required to provide a mandatory percentage rebate off the ‘non-standard’ fee, for a ‘standard’ dog registration. The Board recommends that councils set a 50% rebate for a ‘Standard dog’ for the 2017/18 registration period, however councils have the discretion to determine the percentage rebate they wish to offer. The District Council of Loxton Waikerie currently provide a 60% discount for a dog that will now be considered a “Standard Dog” (Microchipped and desexed) and it is proposed that this discount continue to stand.

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District Council Of Loxton Waikerie

Ordinary council meeting – Recommendation report 19 May 2017 Page 3 of 3

Influencing today … shaping tomorrow

16.1 Corporate & Community Services Recommendation Report

2. ‘Non-standard’ (full fee) – this applies to all other kinds of dogs even if they are exempt

from the requirement to desex or microchip (e.g. dogs belonging to registered breeders, working livestock dogs etc.).

Councils have the discretion to offer additional non-mandatory fee rebates if they choose to

(e.g. for concession card holders, working livestock dogs), which provides flexibility for councils to tailor registration fees to their local community.

The following fees for the 2017/2018 financial year in relation to animal management are recommended. DOG/CAT REGISTRATION FEE SCHEDULE PROFORMA 2017/2018

To be completed by councils and submitted to the Dog and Cat Management Board before 1 July 2017 or within 14 days of council endorsing any amended fees throughout the year.Council Name: District Council of Loxton Waikerie Registration fees Council approved fees

2017/2018 Non-Standard dog $70 Standard dog (60% off the ‘Non-Standard dog fee) 60% $28 Discretionary rebates Desex only 40% $42 Microchipped only 20% $56 Concession card 50% $35 Working livestock dog 80% $14 Discount for partial year registration (new registration after Jan 1) 50% $35 Other Council approved fees for dog/cat management Fee for transfer of registration $5 Fee for replacement disc $5 Fee for late registrations $20 Fee for impound $60 Fee for daily holding at pound $25 Individual business dog $15 Dog or cat surrender fee $120

Assistance or therapy dogs are entitled to a free registration (see section 41(2) of the Act). The fees proposed are similar to those anticipated to be established by adjoining Riverland Councils. The proposed fees meet Council’s requirements in funding required services.

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District Council Of Loxton Waikerie

Ordinary council meeting – Recommendation report 19 May 2017 Page 1 of 2

Influencing today … shaping tomorrow

16.2 Corporate & Community Services Recommendation Report

Report Number

16.2

Subject Draft 2017/18 Capital Projects

Author of report

Nathan Wishart, Manager Corporate Services

People consulted

Daniel Brown, Acting Director of Corporate and Community Services Departmental Staff

Strategic Plan 6.3.1 Implement and review Strategic and Annual Business Plans each year

Other document reference

N/A

File Reference 7.11.1

Financial implications

2017/18

Risk/Asset Management

Long term financial sustainability

Attachments Draft capital and strategic projects – Attachment 1

Expected outcomes:

Economic Draft 2017/18 budget further developed

Social N/A

Environmental N/A

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District Council Of Loxton Waikerie

Ordinary council meeting – Recommendation report 19 May 2017 Page 2 of 2

Influencing today … shaping tomorrow

16.2 Corporate & Community Services Recommendation Report

Recommendation

1. That members review the 2017/18 draft capital and strategic projects listing and provide their recommendation to include, exclude or vary projects.

2. Members make these decisions noting the need to abide by principles of long term

financial sustainability and Councils adopted long term financial management plan

REPORT Councils first budget meeting for the 2017/18 financial year was held Friday 5 May 2017. At that time the following information was presented and discussed:

2017/18 Draft community support funding applications 2017/18 Income statement comparisons against 2016/17 adopted budget and 2017/18 long

term financial management plan 2017/18 Draft Departmental comparisons against 2016/17 adopted budget 2017/18 Operating surplus comparisons against long term financial management plan 2017/18 Draft capital project list 2017/18 Draft strategic projects list 2017/18 Draft Staff budget bids

Due to shortage of time a number of capital / strategic projects were not discussed fully at that time. These projects are put forward again for members consideration and review at attachment 1. It is noted that an additional budget meeting will be held on 26 May 2017. At that time rating information will be provided for members consideration and review.

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LW Future

Goal

LW Future

StrategyProject Budget ($) Source

New /

RenewalComments BUDGET

NOTES

1.3 Sport and Recreation

1.3.1 Loxton Recreation Centre 3,050,000 LTFP R

look at BRM

Holdich report -

$10.061m (45%

grant income,

unfunded balance

is councils

contribution)

1.3 Sport and Recreation

1.3.1 Swimming Pools 50,000 Council R Refer to report 15.3 In April Council agenda.

Revised back to

$50k (subject to

April council

report)

1.3 Sport and Recreation

1.3.1 Loxton North Sporting Club - Bitumising Area between sproting club and netball courts

35,000 LNRGC N LNRGC have requested this area be bitumenised. Due to no base being present it will cost up to $35k.

Include for

consideration in

footpaths and

kerbing budget

1.3 Sport and Recreation

1.3.1 Loxton North Sporting Club - New lawn and crusher dust around tanks

10,000 LNRGC N New playground and irrigation has been installed. To finish off this area lawn and crusher dust is required.

Seek cost of

materials if they

provide labour

1.3 Sport and Recreation

1.3.1 Loxton Pioneer Playground 15,000 Playground Committee

N Further details to be provided by committee. Looking for council contribution towards a basketball ring/paving/hot mix.

1.3 Sport and Recreation

1.3.2 Waikerie Recreation Centre - Toilet Upgrade 190,000 Council R

Council and the Recreation Centre have sought funding form the Office of Rec and Sport female facilities program. 100% external funding. Council to contribute in-kind support.Project will only proceed subject to successful fuinding application.

YES (include grant

income for this

project, only to

proceed on grant

funding being

forthcoming)

1.3 Sport and Recreation

1.3.2 Waikerie Recreation Centre - Electrical/Switchboard Upgrade

60,000 SMT RThe Waikerie Recreation Centre requires an upgrade of power supply, the current peak demand is 139 amps and there is only provision for 100amps.

3,410,000

LW Future

Goal

LW Future

StrategyProject Budget ($) Source

New /

RenewalComments

2.3 Tourism 2.3.4 Moorook Riverfront Public Toilet Block 200,000 LTFP R Showers not favoured. Review of siting within same proximity - consider heavy freight movements adjacent current site YES

2.3 Tourism 2.3.4 Toilet at Rainmoth Gallery 60,000 Community Member

R Request for new toilet from community member. Given the proximity to the McCoy Street Public Toilet this is not supported.

Include in draft

budget. Special

meeting 5/5/17

2.3 Tourism 2.3.2 Welcome to Waikerie signage at Ramco and Taylorville entrances

15,000 Council N Recommended by WDCC and endorsed for consideration by Council in February

NO (direct to

prosperity

strategy)

2.3 Tourism 2.3.1 Poles in East Terrace to display christmas lights

Christmas Lights

CommitteeN

Has been requested as the jacarandas have been removed and replaced with new trees. It will be a couple of years before the trees are big enough to have the lghts attached.

Refer to next

stage of East Tce

CBD project

275,000

LW Future

Goal

LW Future

StrategyProject Budget ($) Source

New /

RenewalComments

3.1 Assets & Infrastructure 3.1.1 Re-sheeting Program 2,427,000 AMP R Refer worksheet for more details

Explain process to

ensure current

condition also

informs AMP

3.1 Assets & Infrastructure 3.1.1 Resealing 300,000 AMP R Refer worksheet for more details

as above

3.1 Assets & Infrastructure 3.1.1 Kerbs, Footpaths and Pram Ramps 100,000 AMP R Continue renewal program commenced in 2015/16.

as above

Footpath - Strangman Road Waikerie Cr Quast NRaised through works request system. No costs have been developed, awaiting advice from Council if this would be a priority for 2017/18.

3.1 Assets & Infrastructure 3.1.1 Sealing Mel Schultz Road (Aerodrome Road) -

Loxton Aerodrome100,000 Staff N

Has been requested by Flying Doctor Service. Current road is uneven and a smoother surface will be better for those utilising flying doctor service from aerodrome. The road is also poor in wet weather. This project will upgrade the road from a Category 2 lightly sheeted road to a sealed roadway.

Included in draft

budget. Special

meeting 5/5/17

3.1 Assets & Infrastructure 3.1.1 Mackay Road - Commmunity

Member N Widening by 400 to 600mm and sealing the section from WTS to Taplan Road (southern side) Source - local resident

3.1 Assets & Infrastructure 3.1.1 Gratwick Road - Commmunity

Member N

Construction of turn off lane on approach to Balfour Ogilvy Avenue travelling east from Loxton. Source - local resident

Seek opportunity

to have

maintenance

effort at this

intersection

3.1 Assets & Infrastructure 3.1.1 Loxton Office Car Park 30,000 Council Staff R

The car park and the CATCH Centre area requires reseal, also requires a retaining wall along the back boundary ($10k).Demolition of CATCH Centre occurring in 2016/17, reseal to occur in 2017/18 ($18k)

3.1 Assets & Infrastructure 3.1.1 Cattle Grids 12,000 Community

Member R Need to replace cattle grids in Pioneer Road - this will replace 3

Opportunity for

including in

unsealed road

maintenance

TOTAL

Our Community

Actively enhancing the quality of Life of our communities by encouraging health, well being and safety.

Our Economy

Encouraging and supporting a strong diverse economy that will provide prosperity, growth and employment opportunities for our community

TOTAL

Our Environment

Responsibly manage our built and natural environment

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3.1 Assets & Infrastructure 3.1.2 Ifould Park 20,000 Council N

Improve the amenity of the park with the installation of seating andother facilities to encourage use and enjoyment of the park. May include the planting of walnut trees as per previousrecommendations from WDCC. Recommended by WDCC and endorsed for consideration byCouncil in February Potentially

removed (OPEX)

3.1 Assets & Infrastructure 3.1.6 Waikerie CWMS Desludge Pond 400,000 Council N

Cost has been based on recent RPC desludge pond. Cost will need to come from CWMS reserve.This is a legislative requirement to provide a suitable faciltiy to dispose of waste.

$25k to be added

for the design

3.1 Assets & Infrastructure 3.1.6 CWMS Condition Audit 250,000 Council R Includes $150k for condition audit and $100k for works (in addition

to $200k in 2016/17)

3.1 Assets & Infrastructure 3.1.6 Replace Sand at Loxton CWMS Plant 50,000 Council Staff R

Current sand is not appropriate, sourced from on site, full of clay.Replace sand will make the plant maintenance easier. After someyears of use the current sand has become compacted. Council allocated $20k in 2016/17 to commence project, $50k willcomplete the project in 2017/18. Costs $16k to do each cell, there are 4 cells to be replaced.

3.1 Assets & Infrastructure

3.1.10 Plant Replacement 1,019,500 AMP R

Includes changeover of a grader, loader, skid steer, roller, 2* forklifts and new trailer, slasher and mower. Refer worksheet for details. Trade In income $310,000 - balance from General revenue is

$709,500

Cost and issue to

lease forklifts.

Query need for

additional

construction

trailer

3.1 Assets & Infrastructure

3.1.10 Fleet Management 295,000 AMP R

Includes changeover of 8 vehicles. Refer worksheet for details.Trade In income $150,000 - balance from General revenue is

$145,000

3.1 Assets & Infrastructure

3.1.10 Detailed Designs for Waikerie Stormwater Dams

100,000 LTFMP N $60k for Hart Lagoon Dam$40k for Sporting Precinct Dam

Invite Waikerie

Apex Club to

determine if plans

can be

incorporated

3.1 Assets & Infrastructure

3.1.10 Detailed Designs for new Loxton Depot 100,000 LTFMP N New depot will cost between $2-2.5million.

Not supported at

special meeting

5/5/17. Possible

design and

construct in next

budget year

3.3 Character & Amenity

3.3.1 East Terrace Revitalisation 300,000 LTFMP N There is still another $100k that was not allocated in 2016/17.

3.3 Character & Amenity

3.3.1 Waikerie CBD Revitalsiation 300,000 LTFMP N Have also sought P4P funding of $600,000 to match Councils contribution ($300k in 16/17 & $300k in 17/18)

3.3 Character & Amenity

3.3.2 Bank Stabilisation at KOM Council

Listed in MKOM Community Association Strategic Plan. Resolved to consider in 17/18 ABP at October 2016 Council meeting. No cost has been determined as scope of works unknown at this stage.

Incorporate into

Boating Facilities

Plan

3.3 Character & Amenity

3.3.2 Bank Stabilisation at Waikerie Houseboat Moorings

Staff

Has been raised by staff as well as Cr Quast. Investigations need to occur to detemrine a most appropriate form of bank stabilisation given sand bags have not been successful. Is likely to be an expensive project. Could be an outcome from the Waikerie Riverfront Master Plan project.No cost has been determined as scope of works unknown at this stage.

Include in

Riverfront Master

Plan

3.3 Character & Amenity

3.3.2 Habels Bend Riverfront Project 60,000 Council N Complete project commenced in 16/17. Report to go to Council in March 2017.

3.3 Character & Amenity

3.3.2 Loxton Town Wharf 50,000 Council R

Recommended for consideration at February Council meeting. May be prudent for this to be an investigation and plan for the upgrade of the wharf. Ownership is wharf still being investigated. It appears it may be SA Water but the capping is Council. Simplest solution may be removal of capping altogether.

$50k included

3.4 Environmental Management

3.4.2 New Water Connection to Jemison Street/Memorial Gardens

40,000 Council N Refer to report 17.1 in January 2017 Council agenda Consider options

for other take offs

along the way

3.4 Environmental Management

3.4.2 Replace irrigation system for Loxton Oval 40,000 Council R Refer to report 17.1 in January 2017 Council agenda

3.1 Assets & Infrastructure 3.1.1 Badcoe Road Footpath 15,000

Local Residents (Matt

Schultz) (15-007478)

N

Was proposed in 2016/17 - didnt get funded. Proposal to construct a walking trail along Badcoe Road from Railway line to Kingsbury/Drummond. Constructed of crusher dust and perhaps winding through the trees. Needs to be safe distance from road. Perhaps a project that Rotary or other service clubs may be able to assist with? Length approximately 1.8km.

Potentially reduce

to $5k - Include

3.1 Assets & Infrastructure 3.1.1 Ian Oliver Drive - Repair footpath / old railway

tracks 50,000 Jeff Knipsel -

Nippys(16-000182)

R Was proposed in 2016/17 - didn’t get funding.

Is additional to the Waikerie CBD project.

Include

consideration for

safe use and

formed footpath

3.1 Assets & Infrastructure 3.1.1 Bookpurnong Road upgrade footpath from

Martha Street to William Street 30,000 Riverland Sheds /

Council StaffR

Was proposed in 2016/17 - didn’t get funding

Paving of footpath between Martha Street to William Street, approx length 90 metres. This will be similar to paving on opposite side of Bookpurnong Terrace. Current footpath is undulating and not as safe as could be.

to be considered

in footpath budget

2018/19

3.1 Assets & Infrastructure 3.1.1 Woodleigh & Loxton RSL Paving and footpaths 42,000 Loxton RSL

(15-006709) R

Was proposed in 2016/17 - didn’t get funding

Requested for paving of footpath between Woodleigh Car park to Bowling Green & Bowling Green to Pre SchoolLength is approx 180m

to be considered

in footpath budget

2018/19

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3.1 Assets & Infrastructure 3.1.3 Martha Street Carpark 15,000 Council Staff R

Was proposed in 2016/17 - didn’t get funding

Remove vines and replace shrubs, install irrigation, remove and replace shade cloth

Draft budget-

special council

meeting 5/5/17

(lighting)

6,008,500

LW Future

Goal

LW Future

StrategyProject Budget ($) Source

New /

RenewalComments

4.5 Service Delivery

4.5.1 Implementation of Customer Request Management Software

50,000 Council R

Major project that will vastly improve Councils management of customer requests.Will require significant investment of staff resources.Funding from carry forward Civica software.

Implment ICT initiatives per Riverland G3 Group

50,000

100,000

Leadership and Engagement

Providing genuine and accountable leadership that inspires confidence within our community and ensures the responsible management of our

resources

TOTAL

TOTAL

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LW Future

Goal

LW Future

StrategyProject Budget ($) Source

Type of

ProjectComments

1.2 Community Health None Relevant Street light in Tobruk Terrace parking area

opposite Woodleigh Childcare Centre 10,000 Community Member Lighting Seek costs for

motion sensitive

solar lights

1.3 Sport & Recreation 1.3.1 Waikerie Walking & Cycling Trail 40000 Council Plan

Was considered for 2016/17, it a project in Waikerie Beautifcation Plan.Recommended by WDCC and endorsed for consideration by Council in FebruaryDoes this project align with objectives of Waikerie Prosperity Strategy?

50,000

LW Future

Goal

LW Future

StrategyProject Budget ($) Source

Type of

ProjectComments

2.3 Tourism 2.3.4 Waikerie VIC - Lighting 1600 Staff Dependant on future location of VIC

2.3 Tourism 2.3.4 Waikerie VIC - Automatic doors 10000 Staff Dependant on future location of VIC

2.3 Tourism 2.3.1 Poles in East Terrace to display christmas lights 1500 Christmas Lights

Committee N

Has been requested as the jacarandas have been removed and replaced with new trees. It will be a couple of years before the trees are big enough to have the lights attached. Cost os for 3 poles.

13100

LW Future

Goal

LW Future

StrategyProject Budget ($) Source

Type of

ProjectComments

Our Community

Actively enhancing the quality of Life of our communities by encouraging health, well being and safety.

Our Economy

Encouraging and supporting a strong diverse economy that will provide prosperity, growth and employment opportunities for our community

Our Environment

Responsibly manage our built and natural environment

TOTAL

TOTAL

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3.1 Assets & Infrastructure 3.1.2 Replacement of Jacarandas in East Terrace 8,000 Council Beautification Have replaced 4 trees in 2016/17, plan is to replace a further 3 in

2017/18. Not supported -

special council

meeting 5/5/17

3.1 Assets & Infrastructure 3.1.10 B-Double Network Level Heavy Vehicle Route

Assessment and Risk Analysis 15,000 Asset Committee Asset Management

Will receive contrbution of $10k through the MRLGA. Addityional funding required due to size of our road network. The outcomes of the assessment will be able to inform future road expenditure to ensure key roads are B-Double standard.

3.1 Assets & Infrastructure 3.1.10 Review and Update of Roads Database for the

Regional Roads Strategy 15,000 Asset Committee Asset Management

Opportunity to work with HDS to review and update roads database to ensure best chance for SLRP funding for Council roads.

3.1.10 Create an Asset Management Plan for Office Equipment * Asset Committee Asset

ManagementProject on the Asset Management Committee Action Plan.Currently not considered a priority.

3.3 Character & Amenity 3.3.2 Review Boating and Riverfront Facilities Plan * Council Beautification Refer report 16.2 in October 2016 Council meeting agenda

3.4 Environmental Management

3.4.2 New Water pipe line at Loxton WTS 3,000 Council Water Supply Refer to report 17.1 in January 2017 Council agenda

3.4 Environmental Management

3.4.2 New water supply for irrigation at Loxton Cemetery 3,000 Council Water Supply Refer to report 17.1 in January 2017 Council agenda

3.4 Environmental Management

3.4.2, 3.4.3 & 3.4.5

Create a plan to seek opportunitities for environmental sustainability initiatives 15,000 Council

3.3 Character & Amenity 3.3.4 Berri Road Entrance 20,000 Council

Recommend by LRGC and endorsed for consideration by Council at February meeting$20,000 is estimate to commence project.

3.3 Character & Amenity 3.3.2 McMillan Street Rehabilitation Plan 15,000 Council

Recommend by LRGC and endorsed for consideration by Council at February meeting

3.3 Character & Amenity 3.3.4 Unsightly Properties Strategy Council

Recommended by WDCC and endorsed for consideration by Council in FebruaryProbably one for our GI's to manage

56,000TOTAL

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GL Project CategoryBudget

($)

Distance

(m)Comments

Asset

Management

Plan

Construction

Crew

Bakara Well 2 140000 3000 Completion of works commenced in 2016/17. Reflects savings required in 2016/17. Yes Loxton

Fisher 1 490000 9200 Very Poor condition - Is in dire need of attention due to heavily trafficked use over the grain season. Includes segments 2 to 7 Yes Loxton

Christie 1 406000 8200 Segments appearing on Asset Plan Roads List and is becoming poor in condition. Segments 1 to 6 and 14. Yes Loxton

Marrett 1 121000 2000 Poor condition due to high traffic - connecting our council boundary to Karoonda East Murray. Segment 1. Yes Loxton

Curtis 1 121000 2000 Poor condition due to high traffic - connecting our council boundary to Karoonda East Murray. Segment 15. Yes Loxton

Pontt 3 20000 0Concerns raised regarding road condition during wet weather. Road is used as a bus route. Proposing to spread matieral in worst areas to ensure all weather access. Road is currently a Category 3 road.

No Loxton

? Micke 2 195000 4000Recommended in Asset Plan Roads List. Segments 1 & 2. Will finish off current works on Micke Road and will connect Maggea to New Well Centre Rd

Yes Waikerie

Enduro 1 516000 6800 Recommended in Asset Plan Roads List and will connect up sections between newer previous construction jobs. Segments 4,5 7, & 8. Yes Waikerie

Twigden 2 63000 1000 Recommended in Asset Plan Roads List and is in very poor condition Yes Waikerie

Schultz 2 235000 4000 Recommended in Asset Plan Roads List. Will connect up with Kanni Road across Lowbank Road. Segments 2 & 3. Yes Waikerie

Jock Barrett 2 120000 1850

School Bus route and in need of addressing safety factors (accident prone area due to sight distance caused by undulating terrain.Segments 1,2,3. Also includes intersection with Hooper Road (Segment 1 of Hooper)

No Waikerie

2427000 42050R2R funding in 17/18 is $1,046,444, will revert back to $523,222 in 2018/19

Reseals 300000 Yes

Aerodrome Road Road to Loxton Aerodrome. Refer letter from Flying Doctor letter?

Unsealed Roads - Resheeting

Total Unsealed Roads

Sealed Roads

2016/17 Annual Business Plan Road Resheet/Reseal Projects (CapEx)

Strategy 3.1.1 - Maintain and improve our road network, footpaths, car parks and tracks in accordance with our Asset Management Plans

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Mackay Road Widening by 400 to 600mm and sealing the section from WTS to Taplan Road (southern side) Source - local resident

Gratwick RoadConstruction of turn off lane on approach to Balfour Ogilvy Avenue travelling east from Loxton. Source - local resident

300000Total Sealed Roads

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Unit No Plant Purchase ($)Trade In

($)

Budget

($)Comments

47 Grader - Loxton Patrol Grader 320000 110000 210000 Plant Replacement Program - Revise costs following current tender process

101 Loader (currently located at WTS and Loxton) 220000 100000 120000 Plant Replacement Program - Looking to reduce size so more flexible for use around town

432 Forklift (Loxton Depot) 35000 10000 25000 Plant Replacement Program

191 Forklift (Waikerie) 35000 10000 25000 Plant Replacement Program

387 10t Vib Roller 160000 60000 100000 Plant Replacement Preogram

388 226D Skid Steer and Attachments 89000 20000 69000 Listed for 2018/19, seeking to be brought forward. Attachments include Broom, Trencher, Auger, Forks

Trailer for Construction 90000 0 90000 Purchased trailer for Waikerie construction in 2016/17 - looking for one for Loxton as well. Will increase efficientcy of construction

Mower 50000 0 50000Waikerie P&G Team - Unit 186 is due for replacement but seeking to keep it for back up and to provide flexibility for busy growing season. Mowers are currently doing large workload

Trailer for Skid Steer 15000 0 15000

Slasher 5500 0 5500 Keep old one for back up.

TOTAL 1019500 310000 709500

2017/18 Annual Business Plan - Plant & Machinery

Strategy 3.1.10 - Maintain asset management systems and plans to ensure the long term sustainability of our resources, plant, equipment, buildings and infrastructure.

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Unit No VehiclePurchase

($)Trade In ($) Budget ($) Comments

Team Leader Town Maintenance - Loxton (Brenton Macca) 40,000 20,000 20,000

General Inspector (Steve Potter) 40,000 20,000 20,000

Compliance Office (Calvin Hoye) 40,000 20,000 20,000

Building Officer (Paul Ainsworth) 30,000 15,000 15,000Coordinator Road Construction & Capital Projects (Dom Perre) 40,000 20,000 20,000

Technical Officer (Vacant) 30,000 15,000 15,000

Director Corporate & Community 40,000 20,000 20,000

Manager Corporate Services (Nathan Wishart) 35,000 20,000 15,000

TOTAL 295000 150000 145000

2017/18 Annual Business Plan - Fleet Management

Strategy 3.1.10 - Maintain asset management systems and plans to ensure the long term sustainability of our resources, plant, equipment, buildings and infrastructure.

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District Council Of Loxton Waikerie

General council meeting – Recommendation report 19 May 2017 Page 1 of 14

Influencing today … shaping tomorrow

16.3 Corporate & Community Services Recommendation Report

Report Number

16.3

Subject 2017/2018 Community Support Funding Applications

Author of report

Sue Schultz, Community Development Officer

People consulted

Nathan Wishart, Manager Corporate Services Peter Sellar, Director Corporate and Community Services Peter Ackland, Chief Executive Officer Tim Tol, Director Instructure Services

Strategic Plan 6.3.1 Implement and review Strategic and Annual Business Plans each year

Other document reference

2017/2018 Community Support Applications

File Reference 7.31.31

Financial implications

Per budget 2017/2018 Community Development departmental draft budget

Risk/Asset Management

Nil

Attachments

Expected outcomes:

Economic Per budget review

Social N/A

Environmental N/A

Recommendation 1. That the matter of the “2017/2018 Community Support Funding Applications” be lifted

from the table. 2. That to continuously improve our processes, provide surety to our funding recipients

and consistent with LW Future aim to reduce red tape the following general policy principles be endorsed for recurrent events and or projects: That the aim of Council be to provide seed funding to support events/projects

start and become established, with the intension over time for Council to decrease this funding to give the organisation time to become sustainable, allowing Council to fund new events/sponsorships.

That recurring events and community projects that meet these general principles be eligible to be offered multi year funding agreement.

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District Council Of Loxton Waikerie

General council meeting – Recommendation report 19 May 2017 Page 2 of 14

Influencing today … shaping tomorrow

16.3 Corporate & Community Services Recommendation Report

That multi year funding agreements be for a term no longer than the term of the then current council.

That recurring events and community projects eligible for these policy principles are those whose outcomes, funding commitments and requests do not change materially from year to year during the funding period.

That multi year funding agreements allow for an annual increase in financial commitment of both parties of no greater that the applicable annual CPI movement.

That a condition precedent of recurring events and community projects eligible for these policy principles be that an annual acquittal to the degree required by Council is completed prior to the next occurrence.

In the event that an annual acquittal to the degree required by Council is not provided, the multi year funding agreement be terminated at Councils discretion.

That funding not be eligible for carry over unless approved by Council. That recurring events and community projects that receive funding under

these general principles are not required to annually bid for funding, but are required to provide assurances to council that the circumstances of their event / project has not altered from the original approved request

That funding recipients acknowledge that completed acquittals are reported to Council in a summarised form as part of the quarterly Annual Business Plan update report

If for some reason during the funding agreement period the organisation materially changes the circumstances of their original request the agreement is terminated and the matter is treated as new request to be presented to Council for consideration.

3. That the following general police principles apply for new funding, event and sponsorship requests; That new requests are provided to Council. That Council staff make assessment of these requests to determine if there is

alignment to existing Asset Management Plans or strategic plans of Council to allow for better planning.

Where multiple requests are received from the same organisation in one financial year, said organisation be required to prioritise all applications.

4. That Council direct that the Policy Review Committee develop formal policies to

support these general policy principals for further review for Council. 5. That Council acknowledge that the events and funding support to organisations listed

in table 1 are pre-existing multiyear agreements and are reaffirmed.

6. That Council acknowledge that the events listed in table 2 are pre-existing single year agreements to the best of Councils knowledge at this time and are reaffirmed.

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District Council Of Loxton Waikerie

General council meeting – Recommendation report 19 May 2017 Page 3 of 14

Influencing today … shaping tomorrow

16.3 Corporate & Community Services Recommendation Report

7. That consistent with the general policy principles contained in this resolution, Council

offer to provide financial and in-kind support (as applicable) to the event organisations in table 3 to the value contained in the agenda report for the remaining two financial years of the current term of Council, being 17/18 and 18/19 financial years.

8. That consistent with the general policy principles contained in this resolution, Council

offer to provide financial and in-kind support (as applicable) to the sponsorship organisations in table 4 to the value contained in the agenda report for the remaining two financial years of the current term of Council, being 17/18 and 18/19 financial years.

9. That Council delegate authority to the Chief Executive Officer to prepare a model

multiyear funding agreement consistent with these general policy principles and further be delegated authority undertake and finalise agreements with those organisations listed in tables 3 and 4.

10. That consistent with the general policy principles contained in this resolution, Council

offer to provide financial support to the event organisation in table 5 to the value contained in the agenda report for the 2017/2018 financial year.

11. That as a result of consideration of the funding requests for new events and projects

in table 6 Council include the following for further consideration as part of Councils 17/18 budget deliberations;

(To be considered at the meeting) REPORT Over the last two years Council has worked at separating event costs to enable us to gather and generate and provide accurate figures. This has now provided us with a better idea of what the current monetary Community Services operating budget potential could be. This provides Council the opportunity to advise and set amounts for this departments funding. Council has previously financially supported an array of community organisations either by cash and in-kind or both for a number of recurring years. This support has been granted on the basis of supporting community development through funding of grant opportunities, event planning, identifying gaps, promotion and sponsorship to bring a can-do attitude for the greater benefit of the community. The development of these partnerships and relationships between community organisations and Council ensures better relationships and effective communication is had within the community. Community feedback from a number of organisations that receive similar levels of funding over multiple years is that the current process to secure the recurring funds via the Community Support process has an administrative impact on volunteer organisations needing to annual “reapply”. In

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addition it has been explained that this annual process brings a degree of uncertainty and limits the ability for groups to effectively plan over multiple financial years. Upon review of the events and projects that are supported from the Community Services budget, 42 of the 73 requests could be considered to not materially change from year to year or in 1 event case biannually. Given this feedback and with the aim of continuously seeking to improve our processes, provide surety to our funding recipients and consistent with LW Future aim to reduce red tape (Strategy 2.1.5) the following general policy principles are recommended for recurring funding requests:

That the aim of Council be to provide seed funding to support events/projects start and become established, with the intension over time for Council to decrease this funding to give the organisation time to become sustainable, allowing Council to fund new events/sponsorships.

That recurring events and community projects that meet these general principles be eligible to be offered multi year funding agreement.

That multi year funding agreements be for a term no longer than the term of the then current council. (Noting that the next council election is November 2018 that recurring agreements be included for 2017/2018 and 2018/2019 funding periods. The new term will commence for four years from 2019/2020)

That recurring events and community projects eligible for these policy principles are those whose outcomes, funding commitments and requests do not change materially from year to year during the funding period.

That multi year funding agreements allow for an annual increase in financial commitment of both parties of no greater that the applicable annual CPI movement.

That a condition precedent of recurring events and community projects eligible for these policy principles be that an annual acquittal to the degree required by Council is completed prior to the next occurrence.

In the event that an annual acquittal to the degree required by Council is not provided, the multi year funding agreement be terminated at Councils discretion.

That funding not be eligible for carry over unless approved by Council. That recurring events and community projects that receive funding under these general

principles are not required to annually bid for funding, but are required to provide assurances to council that the circumstances of their event / project has not altered from the original approved request

That funding recipients acknowledge that completed acquittals are reported to Council in a summarised form as part of the quarterly Annual Business Plan update report

If for some reason during the funding agreement period the organisation materially changes the circumstances of their original request the agreement is terminated and the matter is treated as new request to be presented to Council for consideration.

General policy principles are recommended for new funding requests;

That new requests are provided to Council.

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That Council staff make assessment of these requests to determine if there is alignment to existing Asset Management Plans or strategic plans of Council to allow for better planning.

Where multiple requests are received from the same organisation in one financial year, said organisation be required to prioritise all applications.

These general policy principles are recommended to provide a general direction for process improvement, however if supported it is further recommended that the Policy Committee be directed to develop a more detailed policy position to support and inform these principles for consideration by Council. Table 1 below contains recurrent requests for funding which have already been considered by Council and meet the requirements of the general policy principles outlined earlier in this report Accordingly these applications are recommended to Council for support for the remaining term of the current Council, meaning the 2017/2018 and 2018/2019 financial years.

TABLE 1 – Multi-year Agreements previously considered by Council Name of Organisation  Town  New or 

Recurring Activity Title  Cash  In‐Kind  Notes for funding 

Foodbank of SA Inc  Riverland  Recurring      $ 5,000.00     5 year agreement @$5000 until 2021/2022 

Loxton Pedal Prix  Loxton  Recurring  Event management  $38,000.00     From Council resolution on 16 December 16 a Council Sponsorship Agreement was signed on 20/1/17 for another 3 years to include 2018, 2019 and 2020 

Loxton Mens Shed MOU  Loxton  Recurring  MOU Agreement  $4,000.00     Report due to Council by 30 September each year of the MOU. This MOU is for 3 years commencing 1 January 2015 ‐ 30 December 2018 

Waikerie Mens Shed MOU 

Waikerie  Recurring  MOU Agreement  $4,000.00     Report due to Council by 30 September each year of the MOU. This MOU is for 3 years commencing 1 July 2016 ‐ 30 May 2019 

        $51,000.00    TOTAL: $51,000.00 

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Table 2 below contains one year requests for funding which have already been considered by Council and meet the requirements of the general policy principles outlined earlier in this report. The following events seeking support have previously ben considered by Council with separate indications provide of support. TABLE 2 – 1 Year Agreements previously considered by Council Name of Organisation  Town  New or 

Recurring Activity Title  Cash  In‐Kind  Notes for funding 

Waikerie Rotary Street Festival 

Waikerie  Recurring  Event support for second event in October 2017 

$5,000.00  $2,500.00  Council endorsed carry over at December 2016 meeting  to October 2017 

River Murray Art Prize Committee 

Waikerie   New  To support for Waikerie Rotary Street fair second event in October 2017 

$2,000.00    Council endorsed carry over at December 2016 meeting  to October 2017 

Ulysses Club Mallee Branch 

NSW  New  Ulysses Club National AGM Event 

$4,000.00    To assist in the running of the 2018 Riverland event. This has been supported by the Riverland G3 Alliance as a once off support and commitment in therefore recommended. 

        $11,000.00  $2,500.00  TOTAL: $13,500.00 

Table 3 below contains yearly recurrent event requests for funding which are considered to meet the requirements of the general policy principles outlines earlier in this report. Accordingly these applications are recommended to Council for support for the remaining term of the current Council, meaning the 2017/2018 and 2018/2019 financial years. TABLE 3 – Recurring Annual Event Funding 

Name of Organisation  Town  New or Recurring 

Activity Title  Cash  In‐Kind  Notes for funding 

Christmas Wonderland  Loxton  Recurring  Christmas Wonderland 

$1,000.00     New displays and replacement lights  Acquittal received 

History Sure Ain't Boring   Loxton  Recurring  Event funding  $600.00     Cost Neutral Event 

Loxton Australia Day  Loxton     Recurring  Council event funding  $3,127.00  $3,360.00   Council organised Loxton Australia Day Breakfast 

Loxton Chamber of Commerce 

Loxton  Recurring  Loxton Lights Up Day  $10,000.00     Fireworks & Event Management Fee.  Acquittal received 

Loxton Chamber of Commerce 

Loxton  Recurring  2017 Arts on Terrace  $8,200.00     Please note that this was previously Council endorsed in the 2016/2017 budget deliberations. Prize Money, Event Management Fee & Workshop/Artist Fees. Acquittal received 

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Loxton Mardi Gras Inc  Loxton  Recurring  Loxton Mardi Gras Family Festival 

   $6,252.00   In‐kind work for road closures, detour wages, flyers and brochures, Appreciation service sheets, advertising. 

Loxton Show Inc  Loxton  Recurring  Loxton Show      $6,012.00    Outside staff support 

Moorook Kingston‐On‐Murray Community Association Inc 

KOM  Recurring  Australia Day Celebrations 

$750.00     Australia Day catering supplies for breakfast Acquittal received 

Moorook Riverstock  Moorook  Recurring  Moorook Riverstock event 

$12,500.00     Event Sponsorship (16/17 $15,000, 15/16 $7500, 14/15 $5500) Acquittal received 

Nippys Loxton Gift  Loxton  Recurring  Nippys Gift track event  

   $4,100.00    In‐kind track support 

Ramco Football Club Inc & Ramco Netball Club Inc 

Ramco   Recurring  Riverland Fisherama and Boat raffle 

$5,000.00     Advertising / TV Commercial.  Quotes received for approx. $4766 Acquittal received 

Riverland Rock N Roll Festival 

Waikerie  Recurring  Riverland Rock N Roll Festival 

$3,000.00     Purchase a catering/drink marquee  Acquittal received 

Riverland Wine and Food Festival 

Berri  Recurring  Riverland Wine and Food Festival 

$2,500.00     Council Sponsorship including complimentary bus service Acquittal received 

True Grit Concepts  Cadell  Recurring  True Grit event  $4,000.00     5th year of support Waste Management.  Acquittal  received 

Waikerie Australia Day Committee 

Waikerie  Recurring  Waikerie Australia Day 

$6,000.00  $1,500.00   Assistance with sound, professional MC, Promotion of event and town. In‐kind bins, road signs, bunting etc. Acquittal received 

Waikerie Christmas Carols 

Waikerie  Recurring  Event     $1,467.00   In‐kind outside staff support    

Waikerie & Districts Community Flower Show 

Waikerie   Recurring  Waikerie & Districts Community Flower Show 

$1,000.00     Printing programmes, posters and certificates and Waikerie Institute hire.  Acquittal received 

Waikerie Riverland Off Road Association 

Waikerie   Recurring  Waikerie Riverland Enduro  

   $7,100.00   Outside staff track restoration after event Acquittal received 

Waikerie Santa's Cave  Waikerie  Recurring  Event hire fees     $12,737.00   Fee waiver for Waikerie Institute hire from middle October to middle January 

        $57,677.00  $42,528.00  TOTAL: $100,205.00 

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Table 4 below contains yearly recurrent sponsorship requests for funding which are considered to meet the requirements of the general policy principles outlines earlier in this report. Accordingly these applications are recommended to Council for support for the remaining term of the current Council, meaning the 2017/2018 and 2018/2019 financial years. TABLE 4 – Recurring Annual Sponsorships 

Australian Red Cross Society 

Riverland  Recurring  

Riverland Community Passenger Network transport 

$10,000.00     To assist with running costs of vehicles Council agreed 1/2 year portion at December 2016 Council meeting 

Operation Flinders Foundation 

Adelaide  Recurring  Flinders Ranges Wilderness Therapy program 

$ 6,600.00     Support 4 students (2 Loxton  & 2 Waikerie @$1650) Backpacks, sleeping bags, rations, medical supplies, PPE, transport support, etc. 

Riverland Brass Inc  Berri  Recurring  Yearly running of the band 

$1,250.00     General expenses.  

Loxton School Chaplaincy  Loxton  Recurring  Pastoral Care support for schools 

$3,000.00     Pastoral care for all Loxton primary schools and High School.  Acquittal received 

Waikerie School Chaplaincy 

Waikerie  Recurring  Pastoral Care support for schools 

$3,000.00     Pastoral care for all Waikerie Primary Schools and High School. Acquittal received 

Tidy Towns  Waikerie  Recurring  KESAB Awards & annual membership 

$2,290.00     Unsure as to KESAB's intensions to hold awards 

Community Support ‐ Use of Council Plant, Equipment & / or Materials by Community Groups 

   Recurring  Donation of use of Council Plant, Equipment & / or Materials by Community Groups 

$10,000.00     Community Infrastructure support 

Council’s Community Youth Cultural, Sporting Grants 

   Recurring   Grants program  $1,500.00      Sponsorship of youth 

Council’s General/Event Permit Support 

   Recurring   Council Support  $3,712.00     To support additional event permit applications 

Riverland Primary Schools Music Festival 

Riverland  Recurring  Event funding  $300.00     Event Sponsorship   

Loxton High School  Loxton  Recurring  Presentation Night  $125.00     Sponsorship of an annual award 

Riverland Youth theatre Inc 

Renmark  Recurring  Riverland Youth Theatre Annual Program 

$6,000.00     Annual support for annual program and projects.  Acquittal received 

Christmas Party for Special Children 

Adelaide  Recurring  Christmas Party for Special Children 

$200.00     Sponsorship for children to attend the Zoo, 4 hour stage show event 

Loxton Neighbourhood Watch 

Loxton  Recurring  In‐kind work     $5,922.00   2120 x A4 double x 4 

Ramco Primary School  Waikerie  Recurring  Presentation Night  $50.00     Sponsorship of an annual award 

Rotary Club of Renmark  Riverland  Recurring  Apprentice of the  $250.00     Sponsorship of an annual award 

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Year 

Waikerie High School  Waikerie  Recurring  Presentation Night  $125.00     Sponsorship of annual award 

Waikerie Neighbourhood Watch 

Waikerie  Recurring  Quarterly newsletters     $3,052.00   1100 X A4 double  x 4 

Waikerie Primary School  Waikerie  Recurring  Annual Graduation Presentation Awards 

$ 50.00     Sponsorship of annual award 

            $48,452.00  $8,974.00   TOTAL: $57,426.00 

Table 5 below contains biannual recurrent event request for funding which are considered to meet the requirements of the general policy principles outlines earlier in this report. Accordingly these applications are recommended to Council for support for the remaining term of the current Council, meaning the 2017/2018 financial year.

TABLE 5 – Biannual Recurring Events Name of Organisation  Town  New or 

Recurring Activity Title  Cash  In‐Kind  Notes for funding 

Waikerie & Districts Machinery Preservation Society 

Waikerie  Recurring every 2 years 

2017 Riverland Hit 'n' Miss Rally  

$3,124.75     Printing, postage and television & advertising. Event held every 2 years. 

        $3,124.75    TOTAL: $3,124.75 

Table 6 contains community funding applications that are considered to be outside the general policy principles contained in this report, in that they are either new or materially different from previous years requests. These 25 funding applications will be provided to elected members separately in a confidential nature for evaluation. In terms of the AC Care request, Council resolved at its April 2017 to consider support in the coming year’s budget, but did not make a direction on the value of that possible support. Since that meeting advice has been received from the Rotary Club of Waikerie that they will provide $4000 to support AC Care continuing to provide its services in 2017/18, on the understanding that Council would likewise provide support. Given this partnership approach, it is recommended that Council also commit $4000 in the coming years budget as a once off support on the basis that AC Care actively work towards securing alternative funding in future year, which they indicated they are doing when they presented to Council. Due to the some of the supporting documentation for these applications being of a confidential nature, summarised information is provided for an initial review and direction of Council. In the event that Council determines to support events and projects in table 6, budget capacity will be required to be made either via amending support for events/projects in tables 3, 4 and 5 or alternatively increasing the community support budget.

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Additionally, the draft budget allocation does not make provision for any events that may come to Council during the budget year.

TABLE 6 – New Funding Applications 

Name of Organisation  Town  New or Recurring 

Activity Title  Cash  In‐Kind  Notes for funding 

Ac Care  Waikerie  New  Waikerie branch support 

$4,000.00     Motion endorsed at April 2016  That council indicate its willingness to make a once only financial commitment in its 2017/18 budget to support the Ac.Care to continue to administer and provide community service programs within the Waikerie region. 4. That council, the RDA Murraylands and Riverland, service groups and other community organisations together with Ac.Care be encourage to actively seek ways to support the continued investment of Ac.Care in Waikerie 

Boat Operators of SA     New  Sponsorship  $200.00     

Illalangi Gourmet Foods P/L  Waikerie  (Privately owned) 

 

New  Improve signage and aesthetics for the Waikerie Sturt Highway VIO 

$1,977.90     Outdoor brochure holders, flag signage and base, orange bin, gabions. In‐kind includes labourer and lime stone, installation of flag bases and brochure holders, supply of one flag signage  

Loxton Agricultural & Horticultural Society Inc 

Loxton  New  Evening entertainment 

$2,170.40  $585.20   Trial to extend of hours of show to include night entertainment and security for Sunday evening 

Loxton  Community  Mens Shed 

Loxton (Council owned) 

New  Storage Shed  $4,824.94     Lean‐too material costs for a 2.4 wide x 10.2 wide shed 

Loxton "Gum Tree" Indoor Cricket 

Loxton  New  Loxton Gum Tree Disco 

$250.00     5x$50 Loxton Gum tree discos ‐ support of hire of facilities  

Loxton Kart Club Inc  Loxton (Privately owned) 

New  Refurbishment of Clubrooms toilet 

$10,851.00     Cost to install disabled toilet. Quote received for $31,705 

Loxton North Sports Club  Loxton (Council owned) 

New  Painting Maintenance  of LNSC 

$2,700.00     Approx. quote submitted 

NAIDOC school week  Loxton & Waikerie 

New  NAIDOC' school activities 

$450.00     Nunga Kids colouring in/short story and creative essay writing competitions for NAIDOC' week 

Paruna Progress Association Inc 

Paruna  New  Australia Day Celebrations 

$340.00     Advertising and catering supplies, gas for Australia Day BBQ  

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Riverland Christmas Appeal  Riverland  New  Riverland Christmas Appeal 

$1,000.00     To assist with providing toys & food to Riverland families  

Moorook Kingston‐On‐Murray Community Association Inc 

KOM (Council owned) 

New (Ranked 1) 

4 table & seat combos at KOM Riverfront 

$7,000.00     Development Plan actions. 4 table/chairs $5400, Concrete $960 & reinforcing mesh $640. Moorook & KOM Riverfront plans to be considered at May 2017 Council meeting. 

Moorook Kingston‐On‐Murray Community Association Inc 

KOM (Council owned) 

New (Ranked 2) 

Riverfront Recreation Area at KOM 

$20,000.00     Purchase of playground equipment. No quote provided.   Moorook & KOM Riverfront plans to be considered at May 2017 Council meeting. 

Moorook Kingston‐On‐Murray Community Association Inc 

KOM (Council owned) 

New (Ranked 3) 

KOM Kerbing on River Road 

$20,000.00     Estimate of 370 metres of kerbing Moorook & KOM Riverfront plans to be considered at May 2017 Council meeting. 

Moorook Kingston‐On‐Murray Community Association Inc 

Moorook (Council owned) 

New (Ranked 1) 

Centenary Park Walking Trial at Moorook 

$15,750.00     Quarry materials and culverts. No quote received.  Moorook & KOM Riverfront plans to be considered at May 2017 Council meeting. 

Moorook Kingston‐On‐Murray Community Association Inc 

Moorook (Council owned) 

New (Ranked 2 and staged) 

2 new shelters & 2 removal and install replacement shelters at Moorook riverfront area 

$20,250.00$20,250.00

 

   Removal of 2 unsuitable shelters and erection 4x 5mx9m shelters (2 replacements and 2 new) Moorook & KOM Riverfront plans to be considered at May 2017 Council meeting.  

Moorook Kingston‐On‐Murray Community Association Inc 

Moorook (Council owned) 

New (Ranked 3) 

Pontoon for new swimming area at the Moorook riverfront recreation area 

$20,000.00     2 pontoon unit with walkway ladder and installation. No quote.  Moorook & KOM Riverfront plans to be considered at May 2017 Council meeting. 

Waikerie Apex Club  Waikerie (Crown Land CR5442/504) 

New  Stage 1 ‐of the Revitalisation of the Hart Lagoon Nature Trail 

$28,600.00     Request that Council matches 'dollar for dollar' with Apex. Licenced to Council but not currently dedicated under Councils care and control. Further investigations are recommended to DENWR if project is supported. Noted that there is an old Waikerie Riverfront masterplan with the intension of Council updating this plan. 

Waikerie Cemetery Committee 

Waikerie (Council owned) 

New (Ranked in order of preference) 

Upgrade Waikerie Cemetery 

$2,310.00$1,000.00

$4,000.00 

   2 galvanised entrance signs Replace Side wooden lattice boards on pergola Replace clothe roofing on pergola with iron to make weather proof  

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Waikerie Community Sports Centre Inc 

Waikerie (Council owned) 

New  Refurbishment  of children's  crèche, group  fitness  area and seniors room 

$18,000.00     To  include  flooring $4628, new walls $2400  and  doors  $3410.  Plus  Air‐conditioning system $5720 installed 

Waikerie Community Sports Centre Inc 

Waikerie (Council owned) 

New  Roundball River Rumble 2 Basketball event 

$3,000.00     Accommodation, food and Referees. Requested financials 

Waikerie Country Womens Association 

Waikerie (Privately owned) 

New  Upgrade floor with Venal planks 

$11,000.00     Quote received for supply and install hardboard and vinyl planks for said amount 

Waikerie & Districts Ladies Probus Club 

Waikerie  New  EPSON Projector  $1,000.00     Quote received 

Waikerie and Districts Garden Club Inc 

Waikerie   New  Garden Workshop year program 

$500.00     Support 5 guest speakers, workshop hire, catering, gifts, travel @$100 

Waikerie Lions Club  Waikerie (Council owned) 

New  New Fence around riverfront playground 

$8,672.72     Fence panels, gates, posts brackets and hinges. To fit in with oval fence Noted that there is an old Waikerie Riverfront masterplan with the intension of Council updating this plan. 

            $230,096.96  $585.20  TOTAL: $230,682.16 

Table 7 applications were received as part of the call for community applications, however due to their nature these have been considered by the Infrastructure Department and are put forward in other sections of the draft budget and Annual Business Plan for Councils consideration.

TABLE 7 – New Funding Applications to be determined within the Infrastructure Department Budget Name of Organisation  Town  New or 

Recurring Activity Title  Cash  In‐Kind  Notes for funding 

Badcoe  Road,  walking  track/ bike path 

Loxton  New  Badcoe Road, walking track/ bike path 

$4,400.00     Water  truck,  tip  truck,  bob  cat and loader. Crusher dust. 

Department of Environment, Water and Natural Resources 

Loxton  New  Rabbit control  $18,128.70       

        $22,528.70    TOTAL: $22,528.70 

Following a financial evaluation of the last 3 year Community Development expenditure figures the below table shows a gradual increase; 2014/2015

Actual figures 2015/2016 Actual figures

2016/2017 Budget figures

Community Services Expenditure

$200,000 $193,000 $226,000

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16.3 Corporate & Community Services Recommendation Report

It is noted that the draft Annual Business Plan and Budget - Community Development departmental budget contains an amount of $224,000 to support community events and projects. This total falls short of the requested funding to support recurring events, sponsorships and projects as show in tables 1 to 5 by $1,255.75. Table 6 shows a total funding request of $230,682.16 which includes 25 new 2017/2018 funding applications. The two projects shown in table 7 total $22,528.70 which are to be determined within the Infrastructure Department Budget. All items in tables 1, 2, 3, 4, 5 and 6 total $455,937.91. Currently the Community Development budget proposes $224,000 to fund a portion of these items. As it stands there is $231,937.91 worth of items that are unfunded. Council must either increase the proposed budget to included the items or choose not support all of the items. Please find below a summary of the above tables to assist Elected Members at a glance.

Number of Requests

Category Funding

Notes

Table 1 Multi-year Agreements previously received by Council

4 $ 51,000.00 Previously considered by Council and does not require endorsement. Included within the

Community Development Budget Table 2 1 Year Agreements previously received

by Council 3 $ 13,500.00 Previously considered by Council and does not

require endorsement. Included within the Community Development Budget

Table 3 Recurring annual event funding 19 $ 100,205.00 Recommended for recurrent event support for the remaining term of the current Council,

meaning the 2017/2018 and 2018/2019 financial years within the Community Development Budget.

Table 4 Recurring annual sponsorship 19 $ 57,426.00 Recommended for recurrent sponsorship support for the remaining term of the current Council,

meaning the 2017/2018 and 2018/2019 financial years within the Community Development Budget

Table 5 Biannual recurring event funding 1 $ 3,124.75 Recommended for recurrent event support for the remaining term of the current Council for

the 2017/2018 financial year within the Community Development Budget

Subtotal: 46 $ 225,255.75 Proposed Community Development Budget Table 6 New 2017/2018 funding applications 25 $ 230,682.16 $ 455,937.91 Total of Proposed Community Development

Budget Table 7 New Funding Applications to be

determined within the Infrastructure Department Budget

2 $ 22,528.70

73 $478,466.61

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16.3 Corporate & Community Services Recommendation Report

Should there be any further information/clarification required on any aspect, I encourage you to contact Daniel Brown or myself in the first instance.

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Influencing today … shaping tomorrow

17. Infrastructure Services Recommendation Report

Report Number 17.1

Subject Moorook and Kingston-on-Murray Riverfront Plans

Author of Report

Director Infrastructure Services

People consulted

Moorook and KOM Community Association Inc.

Strategic Plan Strategy 3.3.2 – Develop our riverfronts to ensure they are attractive places to visit and access to the river is improved

Other document reference

File Reference 16.65.1.3

Financial implications

Refer report

Risk/Asset Management

Making the most of our riverfront assets.

Attachments 1. Draft Kingston-on-Murray Riverfront Plan 2. Draft Moorook Riverfront Plan

Expected outcomes:

Economic Ensuring attractive places for people to visit and stay in the district.

Social Provision of facilities and access to the river for locals and visitors alike.

Environmental Ensuring riverfront precincts add to the character and amenity of the locality.

Recommendation That Council

1. Receive the report. 2. Adopt the Moorook and Kingston-on-Murray Riverfront Plans as attached. 3. Consider the inclusion of a review of the Boating and Riverfront Facilities Plan as a strategic

project in the 2017/18 Annual Business Plan.

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17. Infrastructure Services Recommendation Report

REPORT Council at its October 2016 meeting resolved to: 1. Review and update the draft Moorook and KOM Riverfront Plans. 2. That the updated Moorook and KOM Riverfront Plans be presented to Council for adoption and then inserted in the Boating and Riverfront Facilities Plan when it is next reviewed. As noted in the report to the October 2016 Council meeting the draft Moorook and KOM Riverfront Plans were released for community consultation in September 2009. The draft plans were never adopted by Council following this process. At the April 2017 Council meeting the report regarding draft Riverfront Plans was laid on the table pending further clarification. It is hoped the attached draft plans and the following report provides the clarification required. The draft plans were presented to the Moorook and Kingston-on-Murray Community Association Inc (MKOMCA) and they have provided feedback which has been included in the following report. Kingston-on-Murray (KOM) Riverfront Plan The key elements of the KOM Riverfront Plan that were sought by the MKOMCA include:

Upgrade of the boat ramp including repair and extension of the car park, new pontoon and solar lighting. It should be noted that an upgrade of the boat ramp facilities at KOM is included in the Boating and Riverfront Facilities Plan 2015-2023 as a project to be undertaken in 2018/19. The project includes:

o An upgrade of the concrete boat ramp o The construction of a sealed car park o Solar lighting x2 o Signage, and o Floating pontoon

Kerbing on River Terrace to control stormwater and access to the recreation area. This has been included on the riverfront plan. The new kerbing could be funded as part of Council’s kerb and footpath renewal program.

Bench Seating and Shelters. This has been included in the riverfront plan and includes the construction of four new bench seats and tables for picnics. These elements of the plan could be undertaken as a partnership with the MKOMCA whereby Council purchases the materials and the MKOMCA install them (similar to the BBQ shelter at Moorook). The location of the new seating can be determined on site.

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17. Infrastructure Services Recommendation Report

New playground with shade sail. This has been included in the riverfront plan. An indicative cost for this is $75k based on recent playground and shelter constructed at the Waikerie Sporting Precinct ($5k site prep, $36k playground equipment, $26k shelter, $6k soft fall and edging).

Riverbank stabilisation. This has been included in the riverfront plan. The most appropriate means of stabilisation will need to be investigated, it may be something similar to what has occurred at the Moorook Riverfront.

Planting of additional trees to increase shade. This is another element that could be undertaken in partnership with the MKOMCA. The location of additional trees can be determined on site.

The original draft KOM Riverfront Plan did indicate a black water disposal facility. This is not indicated on the plan as it may not be required given that effluent disposal is available at Lock 3. However as indicated on the riverfront plan there is an area for potential expansion of the permanent houseboat mooring area and this may facilitate the need for effluent disposal as part of the extension. An extension of the permanent houseboat mooring area may also require an upgrade of the car parking area. Moorook Riverfront Plan The key elements for the Moorook Riverfront Plan that were sought by the MKOMCA include:

Walking Trails. Whilst not essentially part of the Riverfront Plan the Moorook & KOM Community Association have plans for walking trails that link the riverfront to the Oval and Yatco Lagoon. The walking trails have been indicated on the Riverfront Plan however it is envisaged these would be separate projects to the riverfront.

New Toilet Facility. It should be noted that a new toilet block at the Moorook Riverfront has been included for consideration for inclusion in the 2017/18 Annual Business Plan (at a value of up to $200k). The original riverfront plan indicated three toilet blocks but this has been reduced to one centrally located toilet facility.

Swimming Area with Pontoon. This would require further investigation to ensure all necessary legislative, risk and WHS requirements are met. This area would need to be gazetted and any potential liability issues for Council addressed. A swimming area was not included in the original draft riverfront plan.

Three new shelters and replacement of 2 existing shelters. These elements of the plan could be undertaken as a partnership with the MKOMCA whereby Council purchases the materials and the MKOMCA install them. The location of the new shelters can be determined on site.

Increased number of solar lights at swimming area, houseboat moorings and BBQ shelter. This can occur when the houseboat mooring and swimming area is created.

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17. Infrastructure Services Recommendation Report

New fire pits. It should be noted Council staff have already agreed to supply materials and the Community Association will install them. Locations to be finalised on site.

One suggestion from the MKOMCA that has not been included in the riverfront plan has been to enable access to the power box which is currently used for the Riverstock Music Festival. Access to the power box has been previously considered by Council and therefore it is recommended that access to the box remain as it is. The riverfront plan also indicates an area for temporary and permanent houseboat moorings at the southern end of the riverfront, these areas are consistent with those discussed at the Houseboat Management Committee. It should be noted that the original draft riverfront plan had a house boat wharf located immediately south of the boat ramp. This has been deleted and temporary moorings are now indicated further south adjacent the proposed permanent moorings. This will enable a more appropriate separation distance for the houseboats from the boat ramp and other river activities. It should also be noted that detailed plans are being developed for the houseboat mooring areas. Council has enlisted the support of consulting engineers with these plans. The final detailed plans will be inserted into a Houseboat Management Plan which could become an addendum to the Boating and Riverfront Facilities Plan. Council staff and the consulting engineers are working through the detailed designs, some potential issues that may arise include the requirement for an effluent disposal facility, a location for car parking and vehicular access, vegetation clearance and the depth of the river at this location. The Houseboat Management Plan with the detailed designs for the proposed houseboat mooring areas will be presented to Council at a later date. The location of the houseboat mooring areas is consistent with the original draft riverfront plan however it has been extended to the southern boundary of the Moorook Riverfront. Summary It is recommended that the attached Riverfront Plans for Kingston-on-Murray and Moorook are adopted by Council. Whilst there are several changes and amendments to the original riverfront plans they are considered minor and consistent with the overall aims of the original plans therefore it is not considered necessary for further community consultation to occur. As mentioned in the above report the new toilet facility at the Moorook Riverfront is already included for consideration for the 2017/18 Annual Business Plan. Council may also wish to consider an allocation of $20-30k to commence some of the minor works at the riverfronts such as the new seating at KOM and/or the new/replacement shelters at the Moorook Riverfront. Both these elements can be undertaken in partnership with the MKOMCA. Some of the major elements of the plans such as the proposed houseboat mooring areas and the playground at KOM could be included in Councils Long Term Financial Management Plan so they are considered in future years.

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Created on Tuesday, 9 May 2017

Map

Notes Disclaimer This map is a representation of the information currently held by Loxton Waikerie District Council. While every effort has been made

to ensure the accuracy of the product, Council accepts no responsibility for any errors or omissions. Any feedback on omissions or

errors would be appreciated.

Kingston-on-Murray Riverfront Plan

May 2017

District Council of Loxton Waikerie

PO Box 409, Loxton, SA 5333 T 08 8584 8000 F 08 8584 6622

E [email protected]

Boat Ramp to be upgraded in 2018/19 and also include a new sealed car park, solar lighting and

floating pontoon

Existing Short term

Houseboat Moorings

Proposed New Playground with shade

sail

New kerb along River Terrace

Improve stormwater management

Proposed Riverbank Stabilisation

Existing Permanent Houseboat Moorings

Potential houseboat mooring extension

Bench Seats & Shelters (construct 4 new bench seats & tables for picnics. Locations to

be determined on site. Planting additional trees to

increase shade areas.

Upgrade car

parking area

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Map

Notes Disclaimer This map is a representation of the information currently held by Loxton

Waikerie District Council. While every effort has been made to ensure the accuracy of the product, Council accepts no responsibility for any errors or omissions. Any feedback on omissions or errors would be appreciated.

Moorook Riverfront Plan May 2017

District Council of Loxton Waikerie

PO Box 409, Loxton, SA 5333 T 08 8584 8000 F 08 8584 6622

E [email protected]

Commence/link with walking trail to oval

Existing BBQ & Shelter

Additional solar lights

Camping Areas

Shelters along riverbank

3 new & replace 2 existing. Locations of new shelters to be determined on site

New Fire pits Locations to be determined on

site

New Toilet Block Replace existing with a new facility

Proposed Designated Swimming Area with Pontoon and solar lights Will need to be gazetted and meet all legislative and WHS requirements. Further investigations required.

Proposed Short Term Houseboat Moorings

Approximately 50 metres in length (4 houseboats) with solar lights

Proposed Permanent Houseboat Moorings Approximately 120 metres in length (10 houseboats) with solar lights Extend grassed areas and irrigation through to permanent houseboats

Commencement of walking trail to Yatco lagoon

Camping Areas

Existing Boat Ramp

and

Pontoon

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17. Infrastructure Services Recommendation Report

Report Number 17.2

Subject Habels Bend Project

Author of Report

Director Infrastructure Services

People consulted

Coordinator Loxton Depot, Team Leader Loxton Town Maintenance, Infrastructure Officer

Strategic Plan Strategy 3.3.2 – Develop our riverfronts to ensure they are attractive places to visit and access to the riverfront is improved.

Other document reference

File Reference 16.65.2.1 (16-003631)

Financial implications

Refer report

Risk/Asset Management

Ensuring adequate infrastructure is in place to service the current and future riverfront irrigated areas.

Attachments

Expected outcomes:

Economic Improved irrigation and pump infrastructure for the riverfront that will result in more efficient operations

Social

Environmental Improved irrigation and pump infrastructure for the riverfront that will ensure adequate watering and enable the improvements to the amenity

Recommendation That Council approve the proposed scope of works for the Habels Bend Project in 2016/17.

REPORT Elected members will recall that $100,000 has been allocated to the Habels Bend Project in the 2016/17 Annual Business Plan. Council staff have commenced planning for the implementation of the concept plans with the aim of completing the project in May-June 2017. One issue that has arisen is the need for additional pump capacity to irrigate the proposed lawn areas in the concept plan. It is also apparent that there

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17. Infrastructure Services Recommendation Report

is insufficient pressure to irrigate the existing areas. Two options have been considered, the installation of a second irrigation riverfront pump or to upgrade the capacity of the existing riverfront irrigation pump. At this stage it is apparent that the upgrading of the existing pump will be much more cost effective. A new and upgraded pump system will also operate more efficiently and save staff resources on maintenance and operation and better meet current needs as well as also provide the capacity for any further upgrades of the riverfront in the future. Quotes have been sought for the new pump and electrical work. It is estimated that the cost will be up to $90,000 including $25,000 to upgrade to the electrical board, $35,000 for pump pipework and filter and $25-30,000 installation of a new pump station. The current electrical system was set up in the 1970’s and as soon as any works are done it will need to be upgraded to current standards and this is an expensive task. It is proposed that the new pump will be able to be raised during high river levels to ensure it is still operational and irrigate the higher section of the caravan park. It is recommended that Council approve the change in scope of works required in 2016/17 for the Habels Bend Project.

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17. Infrastructure Services Recommendation Report

Report Number 17.3

Subject Waste Transfer Station Operating Hours

Author of Report

Director Infrastructure Services

People consulted

Waste Transfer Station Working Group

Strategic Plan Strategy 3.1.7 – Implement sustainable programs and practices for the management of waste throughout the district

Other document reference

File Reference 9.24.1 (16-002343)

Financial implications

Refer report

Risk/Asset Management

N/A

Attachments None

Expected outcomes:

Economic Supporting local business with the provision of Waste Transfer Station services

Social Ensuring provision of adequate waste transfer station service level for the community.

Environmental Providing adequate service for the correct disposal of waste in the district

Recommendation That Council:

1. Change the operating hours at the Waikerie Waste Transfer Station so it is open from 1pm to 4pm on Tuesdays, Thursdays, Saturdays and Sundays (excluding public holidays).

2. Change the operating hours at the Loxton Waste Transfer Station so that is it closed on Mondays.

3. The new operational hours be effective from 1st July 2017. 4. That the new operating hours are advertised in the River News, Loxton News, Council’s

website and Facebook page.

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REPORT At Council’s meeting in January 2017 the following was resolved: That a working group of four review the opening hours of the District Council of Loxton Waikerie Waste Transfer Station, consisting of a Loxton based councillor and a Waikerie based councillor, Cr Norton from Kingston/Moorook and Director Infrastructure Services. The Working Group consisted of Cr’s Kimber, Norton and Quast. Whilst the working group did not meet as a group there were discussions between members of the working group and the Director Infrastructure Services. The following report includes notes from these discussions as well as statistics and usage data for Council’s Waste Transfer Stations (WTS). It should also be noted that an operational review of Council’s WTS was conducted in 2015 and the report pertaining to that review was presented to the February 2015 Council meeting (report 15.3) and emailed to all Elected Members on 15th March 2017. That report contains additional statistics and usage data and operating costs for the WTS’s. Background Council currently operates three WTS’s, the operating hours for each WTS is below: Moorook WTS : Saturday 10am – 2pm Total of 4 hours per week Waikerie WTS: Thursday 12.30pm – 4.30pm Saturday 12.30pm – 4.30pm Sunday 12.30pm – 4.30pm Total of 12 hours per week Loxton WTS: Monday 9am – 12 noon Tuesday 9am – 12 noon Friday 9am – 4pm Saturday 9am – 4pm Sunday 9am – 4pm Total of 27 hours per week The 2016/17 budget for the operation of the WTS’s is below.

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Waste Transfer Station

Income ($) Expenditure ($) Profit / (Loss) ($) Cost per

Customer ($)* Moorook 1,500 19,000 (17,500) 50** Waikerie 15,000 133,000 (118,000) 119 Loxton 45,000 191,000 (146,000) 69 Total 61,500 343,000 (281,500)

* The cost per customer has been estimated by using the 2015/16 customer totals compared to the 2016/17 budget figures. ** This figure is sourced from Report 15.3 in the February 2015 Council agenda.

Unfortunately we have been unable to obtain comprehensive 2016/17 usage statistics for the Moorook WTS however is it assumed the use is similar to what was reported in February 2015. The usage statistics indicated that the average number of customers per month was 21 which is an average of 1.3 customers per hour of operation. To date for the 2016/17 Financial Year (up to 30 January 2017) a total of 567 customers visited the Waikerie WTS. During 2015/16 a total of 989 customers visited the Waikerie WTS. The below table provides a breakdown of when customers visited the WTS during these combined periods.

Day of Week

Number of Customers (2015/16 & to end of January

2017)

Average per Month Average per Hour

Thursday 577 30.3 1.9 Saturday 485 25.5 1.6 Sunday 517 27.2 1.7 Total 1579 81.9 1.7 To date for the 2016/17 Financial Year (up to 30 January 2017) a total of 1,387 customers visited the Loxton WTS. During 2015/16 a total of 2,124 customers visited the Loxton WTS. The below table provides a breakdown of when customers visited the WTS during these combined periods.

Day of Week Number of

Customers (2015/16 & to date 2016/17)

Average per Month Average per Hour

Monday 349 18.4 1.5 Tuesday 470 24.7 2.1 Friday 1095 57.6 2.1 Saturday 778 40.9 1.5 Sunday 789 41.5 1.5 Total 3481 183.2 1.7

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In summary, all WTS’s generally have between 1-2 customers per hour of operation. The following table provides a breakdown of the times customers visit the Waikerie WTS from 2015/16 to the end of January 2017. Day of Week Time of Day

Total 12.30–1.30pm 1.30-2.30pm 2.30-3.30pm 3.30-4.30pm

Thursday 244 (42%) 160 (28%) 98 (17%) 75 (13%) 577 Saturday 222 (46%) 111 (23%) 98 (20%) 54 (11%) 485 Sunday 232 (45%) 130 (25%) 94 (18%) 61 (12%) 517 This table indicates that approximately 70% of customers of the Waikerie WTS tend to arrive in the first 2 hours of operation whilst only 12% arrive in the last hour of operation. The following table provides a breakdown of times customers visit the Loxton WTS from 2015/16 to the end of January 2017.

Day of Week

Time of Day Total

9-10am 10-11am 11-

12noon 12-1pm 1-2pm 2-3pm 3-4pm

Monday 91

(26%) 125

(36%) 133

(38%)

349

Tuesday 147

(31%) 141

(30%) 182

(39%)

470

Friday 217

(20%) 175

(16%) 179

(16%) 118

(11%) 148

(14%) 138

(13%) 120

(11%) 1095

Saturday 145

(19%) 112

(14%) 117

(15%) 102

(13%) 97

(12%) 94

(12%) 111

(14%) 778

Sunday 95

(12%) 108

(14%) 115

(15%) 112

(14%) 102

(13%) 122

(15%) 135

(17%) 789

The above table indicates a more even spread of times customers visit the Loxton WTS compared to Waikerie. Working Group Discussions Cr Quast has indicated that his preference for WTS operating hours in Waikerie to be 8.30am to 12.30pm on Saturday, 12.30pm to 4.30pm on Sundays and 8.30am to 10.30am on Tuesdays and Thursdays. Cr Quast also sought feedback from the community (in particular tradespeople) with regard to preferences for WTS hours. No feedback was received.

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Cr Kimber has indicated that the Moorook WTS could be open from 10am to 1pm on Saturdays and that the Waikerie WTS could be opened on Tuesdays and to have the Waikerie WTS open for 3 hours/day but over 4 days (instead of the current 4 hours/day over 3 days). Cr Kimber also indicated that perhaps the Loxton WTS could be closed on Mondays and closed at 2pm on Saturdays and Sundays. Summary and Recommendations Council staff have not received any requests or queries from the community with regard to changing the operating hours at Council’s WTS’s. However, there is anecdotal evidence at both Waikerie and Loxton that tradespeople may need to hold onto waste over the period the WTS’s are not open. With this is mind it appears prudent to consider opening the Waikerie WTS on an additional week day. It is recommended that the Waikerie WTS is opened from 1pm till 4pm on Tuesday’s. To create the capacity to open for 3 hours per week each Tuesday it is also recommended that the hours of operation on Thursday, Saturday and Sunday is reduced by one hour. Given that the usage statistics indicate that only 12% of customers visit the WTS from 3.30pm it appears reasonable to close the WTS earlier. In order to provide consistency for the hours of operation it is recommended that the Waikerie WTS hours be 1pm to 4pm every Tuesday, Thursday, Saturday and Sunday. It is also recommended that the Loxton WTS be closed on Mondays and that the remaining hours stay the same. Monday has the lowest usage rate of all the days the WTS is currently open and furthermore a closure on Mondays will be easy to manage with regard to operational issues and should not cause major inconvenience given the WTS is open from Friday to Sunday and then again on Tuesday. It is not recommended to change the operating hours of the Moorook WTS. However if Council wished to reduce the level of service it is recommended that the Moorook WTS be open on Saturdays from 10-1pm (a reduction of 1 hour per week).

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Report Number 17.4

Subject 58 Gratwick Road - Resealing Road Verge Request

Author of Report

Director Infrastructure Services

People consulted

Eleni Aggeletos and Maria Costi from Venus Fruits, Coordinator Road Construction and Capital Projects

Strategic Plan Strategy 3.1.1 – Maintain and improve our road network, footpaths, car parks and tracks in accordance with our Asset Management Plans.

Other document reference

File Reference 7.11.3.7 (17-003674)

Financial implications

Refer report

Risk/Asset Management

Improving the surface of the road verge/footpath

Attachments 1. Letter from Venus Citrus

Expected outcomes:

Economic Supporting a local business with an improved road verge surface

Social Ensuring a safer road verge surface.

Environmental Improving the standard of the road verge surface

Recommendation That Council include the resealing of the road verge at 58 Gratwick Road as part of the 2017/18 resealing budget subject to Venus Citrus contributing up to half the cost of the resealing works.

REPORT Council has received correspondence (attached) from Venus Citrus requesting the road verge at 58 Gratwick Road to be resealed. The area is currently sealed however is in poor condition with pot holes and bare areas becoming more prominent.

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17. Infrastructure Services Recommendation Report

The area in question is approximately 1,350m2 of road reserve area and 400m2 of land owned by the applicant. Council does not have any maintenance plans to reseal this area and the provision of a sealed surface for the entire frontage of a property is not a service level generally provided. However as the state of the road verge is in poor condition and that is reflects poorly on the appearance of the adjoining business and also for the road reserve there may be merit of considering resealing this area. The applicants have verbally offered to contribute half the cost of the reseal of the area. The estimated cost for the reseal is $40,000 so the contribution may be up to $20,000. This includes the removal of the current seal surface, improving the base surface and resealing the surface to a similar standard of our current road reseals. The cost of the reseal works can be allocated to Councils annual reseal budget and the works undertaken in February/March 2018 when all Council reseals are undertaken. This timeframe would also be suitable for the applicants. It is recommended that Council include the reseal of the road verge at 58 Gratwick Road subject to the applicant (Venus Citrus) contributing half of the overall cost.

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To  Tim Tol  Director Infrastructure Services District Council of Loxton Waikerie          7th April 2017   Dear Tim,  I write to you with regards the sealed road verge along Gratwick Road adjacent to our business P. Costi & Sons Pty. Ltd. at Loxton.  This section of sealed area is in poor condition, consisting of many pot holes and bare patches and is in need of urgent repair. It forms not only access to our business office and pack‐house but is also a major part of any first impressions of visitors and customers. P. Costi & Sons is a third generation business and has been operating since 1977, 40 years out of the same location. Today it prides itself with a citrus Packing Plant that is equipped with some of the latest packing technology. We pack and market fruit for over 50 Family Growers based in the Riverland area. We Export to over twenty countries with Japan, China, Thailand and NZ being our biggest importers. Our Exports turn over 10 million in Revenue per annum and a further 5 million from interstate Domestic Buyers all this revenue is distribute back into the community. Over the operating season our facility attracted Overseas and Interstate Buyers on a regular basis some of these buyers use local accommodation and have meals at our Local Community clubs and Hotels. P. Costi and Sons has upgraded the internal area of our facility the boundaries and outside however don’t reflect this.   I would like to further discuss the possibility of repair/resealing of this area and understand that assistance with regards to improving the entrance and access to our business is included in the current LW Council Strategic Plan:  2.1.1 Support and encourage development and diversification of our local small business sector and 2.1.2 Support and encourage development and diversification of our agricultural and horticultural industries including intensive management systems. I would also like to know where this area sits within Council’s current road maintenance program.  And when maintenance was last scheduled or conducted on this section of sealed road verge? Look forward to meeting with you at your convenience to discuss above matter; please keep in mind our 2017 citrus season is rapidly approaching.  Yours sincerely  Eleni Aggeletos Managing Director P. Costi & Sons Pty. Ltd. 

Email: [email protected] 

58 Gratwick Road, Loxton, South Australia, 5333 

Postal Address: PO Box 1064, Loxton, South Australia, 5333 

Phone: 08 8584 7984 

Fax: 08 8584 5039 

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Influencing today … shaping tomorrow

17. Infrastructure Services Recommendation Report

Report Number

17.5

Subject Attendance at LGA SA Works & Roads Conference

Author of report

Director Infrastructure Services

People consulted

Strategic Plan Strategy 4.2.3 – Provide appropriate support, development and training opportunities for all Elected Members to ensure they can fulfil their leadership and governance responsibilities.

Other document reference

Nil

File Reference 12.78.9

Financial implications

Risk/Asset Management

May become aware of initiatives to assist with risk and asset management.

Attachments Nil

Expected outcomes:

Economic May become aware of initiatives that will reduce costs and increase efficiency of operations.

Social Ability to network with peers from other Councils to discuss matters of mutual interest and importance.

Environmental May become aware of initiatives that may assist in improving the natural and built environment.

Recommendation That Councillors [to be nominated at the meeting], be authorised to register for attendance at the 2017 Annual LGA Roads and Works Conference to be held in Port Pirie from 16th to 18th August 2017.

REPORT The 2017 Roads and Works Conference will be held in Port Pirie on Wednesday 14th to Friday 16th August 2017. The program for the conference is yet to be released but is due out in May. It is hoped it will be released prior to the May Council meeting. The conference will be attended by approximately 300 delegates from around the state and covers a wide range of topics relevant to current Local Government Operations. Council staff have become aware that accommodation is booking up quickly for this conference.

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Over the years Council has approved the registration of two or three Elected Members to attend this conference. Unfortunately this year’s conference coincides with the August Council meeting which is to be held on the 16th August 2017 so it may be difficult for Elected Members to attend this year. The Director Infrastructure Services and Coordinator Road Construction and Capital Projects from the Infrastructure Services Department will attend the conference.

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DISTRICT COUNCIL OF LOXTON WAIKERIE

INVESTMENT POSITION AS AT 30th APRIL 2017

Note Actual Balance

Internal Loan

Effective

Balance

GENERAL INVESTMENTS 1

Balance Brought Forward as at 31/03/2017 $5,835,219.38Plus Reinvested Interest $7,888.66Plus Deposits $1,227.02Less Withdrawals $551,227.02Closing Balance 30/04/2017 $5,293,108.04

ASSET REPLACEMENT RESERVE INVESTMENTS 2

Balance Brought Forward as at 31/03/2017 $10,525.32Plus Reinvested Interest $17.32Plus Deposits $0.00Less Withdrawals $0.00Closing Balance 30/04/2017 $10,542.64

ASSET REPLACEMENT RESERVE ALLOCATION:

WAN $591 $591Waikerie Recreation & Community Centre $8,059 $8,059Moorook Rec Ground $846 $846Loxton North Rec Ground $1,047 $1,047

10,542.64$ -$ $10,543

CWMS RESERVE 3

Balance Brought Forward as at 31/03/2017 $865,379.66Plus Reinvested Interest $1,425.30Plus Deposits $0.00Less Withdrawals $0.00Closing Balance 30/04/2017 $866,804.96

CMWS RESERVE ALLOCATION:

Waikerie CWMS $588,026 $588,026Moorook CWMS $92,293 $92,293Kingston on Murray CWMS $129,269 $129,269CWMS Drainage Reserve $57,216 $57,216

866,804.96$ -$ $866,805

LOXTON TRIATHLON 4

Balance Brought Forward as at 31/03/2017 $11,876.75Plus Reinvested Interest $19.54Plus Deposits $0.00Less Withdrawals $0.00Closing Balance 30/04/2017 $11,896.29

LOXTON CHRISTMAS LIGHTS 5

Balance Brought Forward as at 31/03/2017 $122.59Plus Reinvested Interest $0.20Plus Deposits $0.00Less Withdrawals $0.00Closing Balance 30/04/2017 $122.79

LONG SERVICE LEAVE 6

Balance Brought Forward as at 31/03/2017 $198,679.23Plus Reinvested Interest $327.24Plus Deposits $0.00Less Withdrawals $0.00Closing Balance 30/04/2017 $199,006.47

RETIREMENT VILLAGE REFURBISH ACCOUNT

Balance Brought Forward as at 31/03/2017 7 $436,505.80Plus Reinvested Interest $718.99Plus Deposits $0.00Less Withdrawals $0.00Closing Balance 30/04/2017 $437,224.79

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DISTRICT COUNCIL OF LOXTON WAIKERIE

INVESTMENT POSITION AS AT 30th APRIL 2017

Note Actual Balance

Internal Loan

Effective

Balance

RETIREMENT VILLAGE CAPITAL ACCOUNT 8

Balance Brought Forward as at 31/03/2017 $1,941,003.08Plus Reinvested Interest $3,196.98Plus Deposits $0.00Less Withdrawals $0.00Closing Balance 30/04/2017 $1,944,200.06

RETIREMENT VILLAGE MAINTENANCE ACCOUNT 9

Balance Brought Forward as at 31/03/2017 $26,090.42Plus Reinvested Interest $43.05Plus Deposit $0.00Less Withdrawals $0.00Closing Balance 30/04/2017 $26,133.47

THE PINES 10

Balance Brought Forward as at 31/03/2017 $150,646.32Plus Reinvested Interest $248.12Plus Deposits $0.00Less Withdrawals $0.00Closing Balance 30/04/2017 $150,894.44

SICK LEAVE 11

Balance Brought Forward as at 31/03/2017 $34,904.45Plus Reinvested Interest $57.52Plus Deposits $0.00Less Withdrawals $0.00Closing Balance 30/04/2017 $34,961.97

WORKS DEPOT REPLACEMENT 12

Balance Brought Forward as at 31/03/2017 $4,208.16Plus Reinvested Interest $6.91Plus Deposits $0.00Less Withdrawals $0.00Closing Balance 30/04/2017 $4,215.07

HISTORICAL VILLAGE VOLUNTEER ACCOUNT 13

Balance Brought Forward as at 31/03/2017 $35,682.41Plus Reinvested Interest $58.80Plus Deposits $0.00Less Withdrawals $0.00Closing Balance 30/04/2017 $35,741.21

OPEN SPACE DEVELOPMENT RESERVE 14

Balance Brought Forward as at 31/03/2017 $36,963.68Plus Reinvested Interest $60.90Plus Deposits $0.00Less Withdrawals $0.00Closing Balance 30/04/2017 $37,024.58

LOXTON CENTENARY FUTURE LAND DEVELOPMENT 15

Balance Brought Forward as at 31/03/2017 $18,877.61Plus Reinvested Interest $31.05Plus Deposits $0.00Less Withdrawals $0.00Closing Balance 30/04/2017 $18,908.66

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DISTRICT COUNCIL OF LOXTON WAIKERIE

INVESTMENT POSITION AS AT 30th APRIL 2017

Note Actual Balance

Internal Loan

Effective

Balance

LOXTON TOURISM PROMOTIONAL 16

Balance Brought Forward as at 31/03/2017 $4,214.07Plus Reinvested Interest $6.92Plus Deposits $0.00Less Withdrawals $0.00Closing Balance 30/04/2017 $4,220.99

FUTURE DIRECTIONS RESERVE 17

Balance Brought Forward as at 31/03/2017 $46,451.98Plus Reinvested Interest $76.53Plus Deposits $0.00Less Withdrawals $0.00Closing Balance 30/04/2017 $46,528.51

LOXTON RECREATION CENTRE 18

Balance Brought Forward as at 31/03/2017 $2,737.74Plus Reinvested Interest $4.99Plus Deposits $0.00Less Withdrawals $0.00Closing Balance 30/04/2017 $2,742.73

TOTAL INVESTMENTS $9,124,277.67

Notes:

12

3

4

5

6

7

8

9

10

11121314

15161718

***

The Historical Village Volunteer reserve is the annual surplus/(deficit) of the Friend of Village Activities over a number of years.

The General reserve is cash at bank used for Council operations as required. Minor amounts held for Wide area network, Waikerie Combined Sporting Facility, Moorook recreation grounds trust, Loxton North recreation grounds trust and Waikerie heated pool committee.The CMWS reserve is used to account for the annual surplus/(deficit) in the operations of Community Waste Management Services across Council. Loxton is currently excluded from the reserve due to being loan funded at present.The Loxton Triathlon is used to account for the retrospective surpluses of the Loxton Triathlon event. Council is awaiting direction from the committee on a suitable future event where this money can be directed.The Loxton Christmas Lights reserve represents surplus over budget achieved by the Loxton Christmas lights committee over a number of years.

The Long Service Leave reserve is used to cash back a portion of increases in long service leave entitlements and payout of long service leave taken over any given year.The Retirement Village Refurbishment reserve is used to account for the annual surplus / (deficit) of Aged Care Accommodation provided, in particular relating to the refurbishment of units. The Retirement Village Capital reserve is used to account for the annual surplus / (deficit) of Aged Care Accommodation provided, in particular relating to the annual changeover of units occurring.The Retirement Village Maintenance reserve is used to account for the annual surplus / (deficit) of Aged Care Accommodation provided, in particular relating to the general running of the units.

The Pines reserve represents money held in trust from the estate of the late Ella Kingdon. The objective is to maintain the trust fund for as long as possible to generate income for the maintenance, repair and upkeep of The Pines historical house. The Sick leave reserve has been historically used to cash back a portion of sick leave accrued over a number of financial years. The Works Depot replacement reserve is remainder of funds left to be directed toward future depot construction

A report providing a reconciliation in both the Future directions reserve and Waikerie caravan park reserve will be completed and forwarded to elected members as part of the August 2016 Council meeting

The Open Space Reserve is for contributions from new land subdivision. The current balance is for Moorook/Kingston development.The Loxton Centenary Future Land Development is reserved for future land development nearby the centenary feature.The Loxton Tourism reserve is for unallocated membership funds to be spent as required by the Tourism Manager.The Future Directions reserve is used for future projects / outlays as deemed and resolved appropriate by Council.The Loxton Recreation centre reserve is for community contributions towards the recreation centre project. Contributions have been received as part of arragements with Grain Corp and local farmers.

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DISTRICT COUNCIL OF LOXTON WAIKERIE

LOANS AS AT 30th APRIL 2017

COUNCIL LOANS Balance

DEBENTURE NO 27. BOOKPURNONG TCE IRRIGATION

Original Loan draw down - 17/06/2001 $304,000.00Term: 15 years Interest Rate: 7.1 % p.a Loan Facility: Fixed Term Credit Foncier

Balance Brought Forward as at 28/02/2017 $16,062.42Less repayment $0.00Closing Balance 30/04/2017 $16,062.42

DEBENTURE NO 43. WIDE AREA NETWORK

Original Loan draw down - 15/07/2005 $354,824.00Term: 15 years Interest Rate: 6.2 % p.a Loan Facility: Fixed Term Credit Foncier

Balance Brought Forward as at 28/02/2017 $113,819.42Less repayment $0.00Closing Balance 30/04/2017 $113,819.42

DEBENTURE NO 44. KINGSTON STEDS

Original Loan draw down - 15/02/2006 $315,614.00Term: 15 years Interest Rate: 6.2 % p.a Loan Facility: Fixed Term Credit Foncier

Balance Brought Forward as at 28/02/2017 $257,998.17Less repayment $0.00Closing Balance 30/04/2017 $257,998.17

TOTAL COUNCIL LOANS $387,880.01

COMMUNITY LOANS

DEBENTURE NO 48. LOXTON AERO CLUB

Original Loan draw down - 15/03/2010 $20,000.00Term: 10 years Interest Rate: 6.85 % p.a Loan Facility: Fixed Term Credit Foncier

Balance Brought Forward as at 28/02/2017 $7,466.00Less repayment $0.00Closing Balance 30/04/2017 $7,466.00

DEBENTURE NO 49. WOODLEIGH

Original Loan draw down - 15/10/2015 $50,000.00Term: 10 years Interest Rate: 4.5 % p.a Loan Facility: Fixed Term Credit Foncier

Balance Brought Forward as at 28/02/2017 $45,940.64Less repayment $2,098.44Closing Balance 30/04/2017 $43,842.20

DEBENTURE NO 50. WAIKERIE BOWLING CLUB

Original Loan draw down - 15/06/2016 $75,068.00Term: 10 years Interest Rate: 3.5 % p.a Loan Facility: Fixed Term Credit Foncier

Balance Brought Forward as at 28/02/2017 $68,133.57Less repayment $0.00Closing Balance 30/04/2017 $68,133.57

TOTAL COMMUNITY LOANS $119,441.77

TOTAL LOANS $507,321.78

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District Council Of Loxton Waikerie

Minutes of the Waikerie Visitor Information Service Evaluation Committee held on Wednesday 12th April 2017 in the Waikerie

Civic Centre commencing at 4pm

1. Opening and Welcome

2. Present

Bob Nicholls, Peter Walker, Miriam Griffen, Cr Debbie Thiele (Chairperson), Cr Kym Webber. In attendance: Peter Sellar (Director Corporate & Community Services), Tracy Bye (Tourism Manager), Amber Schutz (Personal Assistant Director Corporate & Community Services - minute secretary).

3. Apologies Nil 4. On leave Nil

Cr D Thiele declared the meeting open at 4.03pm and welcomed members. Peter Sellar introduced PA DCC, Amber Schutz.

5. Member’s Declaration of Interest

No declarations of interest were received. 6. Confirmation of minutes of previous meeting

Moved B Nicholls Seconded Cr K Webber That the minutes of The Waikerie Visitor Information Service Evaluation Committee meeting held Wednesday 29 March 2017 be taken as read and confirmed.

CARRIED

7. Business Arising Cr Thiele noted that the Agenda item ‘Critical success factors’ was not discussed at the March meeting. Clarification of March minutes – Wednesday day of choice for Waikerie VIS Evaluation Committee meetings. Nominated time is 4pm.

8. Correspondence

Nil

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District Council Of Loxton Waikerie

Waikerie Visitor Information Service Evaluation Committee Wednesday 12th April 2017

Page 2 of 3

Influencing today … shaping tomorrow

9. Expression of Interest (EOI) P Walker: Requested a list of Council buildings in Waikerie and the general surrounds for reference & consideration. P Walker: Requested a copy of the South Australian Tourism Committee flyer (which identifies what tourists value most when visiting a town) be circulated to the committee. P Sellar: Council will prepare a draft online EOI to be circulated to and finalised by the Waikerie VIS Evaluation Committee. Timeframes The following draft timeframes were agreed upon as target dates,

Next committee meeting - 7 June 2017 o Draft EOI prepared by Council and circulated to committee prior to the

June committee meeting o Agreement and finalisation of draft EOI as part of next committee

meeting Draft EOI presented to Council for consideration - June 16 2017

Subject to Council acceptance of draft EOI,

The EOI be open for a 4 week period (from the date of the public notice appearing in the River News)

The proposed timeframe of the EOI open period is 26 June – 21 July 2017 A public workshop be held during the open period to provide guidance on how

to submit EOI EOI submissions be presented to Council 18 August 2017

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Waikerie Visitor Information Service Evaluation Committee Wednesday 12th April 2017

Page 3 of 3

Influencing today … shaping tomorrow

10. Communication The following Communication strategy suggestions were identified,

Notices in local newspapers Notices on Councils Website Press release from the CEO/ Mayor Item on Councils Facebook page Notice in the Advertiser (Local Government Notices on Tuesday) Public Information Session Circulation to relevant industry organisations including Regional Development

Australia, Destination Riverland, Chamber of Commerce, service clubs (i.e. Rotary, Lions), Riverland Wine, Country Arts

Local Government Association Website

11. Next meeting Wednesday 7 June 2017 at 4pm

12. Closure

The meeting closed at 5.27pm

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District Council Of Loxton Waikerie

Minutes of the Pines Management Committee meeting held on Monday 24 April 2017 at the Pines commencing at 4.00pm

1. Present: Cr M Zeppel (Chairperson), D Moore, B Gibbs, K Blaser, C Goldsworthy, B Rollbusch and B Ebert

In attendance: T Hentschke (Customer Service Officer), A Schutz (PA to Director Corporate & Community Services – Minute Secretary), N Wishart (Manager Corporate Services)

2. Apologies: Nil 3. On leave: Nil

4. Member’s Declaration of Interest: Nil

5. Confirmation of minutes of previous meeting Minutes of meeting held Monday 27 March 2017 B Gibbs moved D Moore seconded

That the minutes of the Pines Management Committee meeting held Monday 27 March 2017, be taken as read and confirmed CARRIED

Deputation N Wishart, Manager Corporate Services attended to answer questions regarding the financial reports and statements relating to the Pines. Committee members requested Mr Wishart provide the committee with a simplified monthly financial report identifying,

Current spending for the financial year Projected spending for the financial year Remaining balances available to the committee

B Rollbusch raised suggested items for budget consideration for the 17/18 financial year. Mr Rollbusch to forward items to N Wishart.

N Wishart left the meeting at 4:22pm

6. Business Arising 6.1 The Pines Website

Progress discussed. C Goldsworthy and K Blaser to meet with website host to agree on proposed changes and gain a quotation.

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The Pines Management Committee Meeting Monday 24 April 2017 Page 2 of 3

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6.2 Sale of Dishwasher

Councils Disposal of Land and Assets Policy was discussed, disposal method to be by public expression of interest. Cr Zeppel will contact Council administration to provide photographs and details of item (for inclusion in expression of interest).

6.3 New Shade

Quotations for roofing repairs/ improvements received. New shade will cost $900 if waterproofing is added cost will be $1000.

7. Correspondence 7.1 M Woodberry – Request for ‘Pines Plaque’ to be included in minutes

The Pines Management Committee acknowledge the installation of the bird plaque by the aviary as a welcome addition to the grounds.

7.2 Letter to Loxton Rotary Club – Request for financial support

Outgoing letter to the Loxton Rotary Club requesting financial support for the proposed new shade area tabled.

B Ebert moved K Blaser seconded

That correspondence items numbered 7.1 and 7.2 be received. 8. Reports 8.1 Chairpersons Report (verbal) Attended the Pines High Tea held on Sunday 23 April 2017. 8.2 Financial Statement

Noted that the March financial statement has not been provided to the Committee due to a corporate software upgrade currently being undertaken by Council.

IGA invoice reviewed, confirmed that the invoice was a late bill from a function held in December 2016.

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District Council Of Loxton Waikerie

The Pines Management Committee Meeting Monday 24 April 2017 Page 3 of 3

Influencing today … shaping tomorrow

8.3 Event Coordinator Report (verbal) The Pines High Tea was held on Sunday 23 April 2017. 46 members of the public were in attendance. Much feedback was received on the outstanding condition of the gardens - Well done to all involved. Various ideas for future events were discussed. The suggestion of an additional sign for the grounds (advising that the gardens are open to the public) was discussed. The committee advised that the Pines Historic Homestead & Gardens booklets are running low. Requesting Council administration seek a quotation for re-printing for inclusion in 17/18 budget.

8.4 Action Plan Updates tabled. Amended Action Plan to be distributed with the May agenda. D Moore moved C Goldsworthy seconded

That reports numbered 8.1 to 8.4 be received. 9. Next meeting To be held on Monday 22 May 2017 at the Loxton Council Office

10. Closure The meeting closed at 5.15pm

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1

Minutes of the Loxton Christmas Lights Committee Meeting held on April 27 2017 at 6 Pfitzner Crescent Loxton

commencing at 7.30pm.

1. Present P Mangelsdorf (Chair), D Biele, C Kelly, M Krollig, G Masters, M Thomas and P West

2. Apologies Cr D Thiele, S Altschwager, D Fielke, M Gladigau, M & N Kruschel N Thiele and G Tolhurst

3. On leave Nil

4. Member’s Declaration of Conflict of Interest: Nil

5. Confirmation of minutes of previous meeting Minutes of meeting held Thursday, March 16, 2017 Recommendation: C Kelly moved M Thomas seconded: ‘That the minutes of the Loxton Christmas Lights meeting held Thursday, March 16th 2017 be taken as read and confirmed’. CARRIED

6. Business Arising 6.1 Donations from Christmas Tree Festival P West advised that the cheques were hand delivered as neither party

showed up for the photo shoot. However, Lutheran Rest Home indicated they would have a photo taken once they purchased the INR unit.

6.2 Christmas Tree on the Roundabout G Masters advised that the rope light on the tree has been fixed. Graham

added that he was having trouble obtaining a compatible controller and suggested it may be best to obtain two similar controllers. Quote for $360 to replace the rope light on the star was received from DisplayLine.

6.3 Tree-like structure P West advised that she is still waiting for an update from S Voumard who is

on leave until May 1st.

6.4 Re-structure of Committee M Thomas reported that members that met at Santa’s Workshop on Tuesday,

March 28 had recommended not to be in a hurry to make a decision to Incorporate and instead commence some succession planning.

6.5 Door at Santa’s Workshop P West reported that Jeff Schiller from ‘The Village’ had attended to the door

and it is now easy to open and gliding well.

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Loxton Christmas Lights Committee meeting minutes Thursday, April 27th, 2017 Page 2 of 4

Influencing today … shaping tomorrow

6.6 Structure to display lights at the Rotunda P West advised that she had placed a request through Tim Tol to have heavy

duty poles installed. (Request has been noted – refer Correspondence). 6.7 Busy Bee at Santa’s Workshop

P West reported that eight ladies attended the working bee on Wed 22nd March. As there were no men in attendance, Mark Wagner and J Schell returned the next day to hang the pole decorations. J Wagner attended with them and vacuumed the floor.

6.8 Sausage sizzle at Bunnings P Mangelsdorf and G Masters to follow up regarding the process to follow to

arrange a booking. Peter suggested that this could be a Men’s project. 7. Correspondence

7.1 Chamber of Commerce – Minutes of May Meeting 7.2 Council – re request for poles at the Rotunda 7.3 Destination Riverland – March Newsletter 7.4 Chamber of Commerce - Chamber Chat March

Out 7.5 Loxton Waikerie Council – re poles at Rotunda. 7.6 Loxton Waikerie Council - Works Request to fix door at Santa’s

Workshop.

Recommendation: D Biele moved M Krollig seconded ‘That correspondence items numbered 7.1 to 7.6 be received’. CARRIED

8. Reports 8.1 Santa’s Walk/Painters Group P Mangelsdorf queried whether we had heard what the Hilbig Street team

required. C Kelly to contact F Wright or L Thiele to invite them to meet at Santa’s Workshop soon. The painters team met on Wednesday 26th to set up easels and paints. D Biele advised that the team would start with painting the baubles and had drawn up scenes for the photo board being prepared for the playground. D Biele advised that Mark Wagner would undercoat the baubles prior to next Wednesday.

8.2 Christmas Wonderland

Nothing to report.

8.3 Tour Guides Nothing to report at this stage,

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8.4 Finance

No report received for March. 8.5 Assets

Nothing further to add.

8.6 Raffle and Fundraising P West to co-ordinate a breakfast for Saturday 26th August. D Biele to set up

a dinner raffle. P West, M Krollig and M Thomas to discuss the best days for selling raffle tickets in the street. P West to book for sessions at Woolworths. Team to look for items to add to the BBQ, Quilt and other usual items for the raffle.

8.7 Big Santa and Cave

Nothing to report. 8.8 Community Carols No report. 8.9 Christmas Tree Festival/Craft Fair P West reported that D Fielke had advised that the theme for 2017 would be

‘Wild, wacky and wonderful’. 8.10 General Street Decorations P West indicated that she would prepare a thankyou letter to the Lutheran

Youth and determine whether they could again take responsibility for the candles on the roundabout. Pat suggested it would be good to nominate a contact on this Committee. M Krollig offered to be that contact.

. 8.11 Light Up Night Nothing to report at this stage. 8.12 Publicity/Brochure Members requested that the times for visiting the lights (eg. 8.30pm – 11pm)

be indicated on the brochure. 8.13 Workplace Safety Legislation P West reported that the safety issue relating to the difficulty for ladies to open

the large doors at Santa;s Workshop had been fixed. Thanks to J Schiller for a job well done.

Recommendation: D Biele moved M Krollig seconded ‘That reports numbered 8.1 to 8.13 be received’ CARRIED

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9. New Business

9.1 Succession Planning P West tabled the report she had prepared with a view to off-loading some of the responsibilities that had been added to the Secretary’s basket since 2001, which was making it difficult to find a replacement. Report to be discussed at the next meeting when more members would be in attendance.

10. Next meeting will be held on Thursday, May 18th, 2017 at 7.30pm at the Masonic Building. M Thomas to take the Minutes in P West’s absence.

11. Closure Meeting closed at 9.05 pm.

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Notes of the Loxton Recreation Grounds Committee Designated Informal Gathering held on Wednesday 19 April

2017 On-site at the Loxton High School Ag Block commencing at 7 am

1. Present: R Fielke (Chairperson), Cr M Vowles, Second Emery, B Falcinella, K Spangenberg and J Williamson

2. Apologies J Sylvia (Parks & Gardens Supervisor) and Cr D Kimber 3. On leave Nil 4. Berri Road Entrance Project The following proposals were made after an inspection involving walking the site on both sides of Bookpurnong Road was undertaken; 1 To plant nature vegetation complementing the existing healthy trees present 2 To remove hop bushes and any unsightly or dead stumps or small trees 3 Planting would follow the following guidelines;

Turkey nest model, ie. no permanent water needed Tree waters group would be asked to assume the watering of young trees Maintenance would be done by slashing and spray Planting would be in random multiple rows, which would allow slashing on a

regular basis If the northern side of the path (bike track) is planted shrubs would be used,

these may require permanent drip irrigation (this is subject to reports from water & electricity)

The southern side would be done but also bushes near power lines kept to a minimum area to be planted

Northern side entrance to the main road would be kept to minimum but no likely shut off of tracks require. Some clean up may be needed

Some earth works may be required on southern side to hide track and remove some bushes

Idea to compliment research plantings and compliment Keith Payne area plantings. However because of width access to slashers and sprayers required

Costings and any problems with utilities to be investigated by John Sylvia Trees to be used in plantings must be high quality to ensure rapid take off.

Quality of plantings has been part of the costing estimates No plantings in this project are intended for the area by the Ag block classroom and most of the garden as this is heavily used by parents for picking up students and plantings would not work (trees vs cars). Perhaps the council may think about making this a better car park (not our area of involvement)

5. The meeting closed at 8.45am

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Minutes of the Performance Review Committee meeting held on Friday 5 May 2017 in the council chamber, Loxton

commencing at 9.05 am

1. Present

Mayor LE Stasinowsky, Crs TJ Norton and MA Zeppel Mr PD Ackland (Chief Executive Officer) – from 9.08 am to 9.58 am and Mrs TM Cregan (Executive Assistant)

2. Apologies Crs JF Flavel and TJ Quast 3. On leave

4. Member’s Declaration of Interest Nil

5. CEO Performance Review Appraisal of the Chief Executive Officer (Mr Peter Ackland) as per clause 9 of the employment agreement Cr Norton moved Cr Zeppel seconded That agenda item 5 be considered in confidence pursuant to Section 90 (2) and Section 90 (3) (a) of the Local Government Act on the basis it contains information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead), with the exception of the Chief Executive Officer and Executive Assistant.

CARRIED The Chief Executive Officer entered the meeting and the Executive Assistant left the chamber at 9.07 am The Chief Executive Officer left the meeting and the Executive Assistant returned to the chamber at 9.58 am Cr Norton moved Cr Zeppel seconded That pursuant to Section 91 (7) of the Local Government Act, council makes an order that the discussions, reports and minutes in relation to agenda item 5 be treated as confidential and remain in confidence until all issues have been fully resolved.

CARRIED

6. Next meeting

7. Closure The meeting closed at 10.03 am

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INFORMATION ONLY

REPORTS

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20.1 Strategy & Governance Information Only Report

Report Number

20.1.1

Subject Exception Report

Author of report

CEO & Directors

Attachments Nil

File Reference

Various

REPORT Individual action items outstanding from previous council meetings:

Council meeting date  & Records Document Number 

Item Number & subject 

Action Required  Action Status Responsible Officer 

19 June 2015 (15‐000671)                      

Dog & Cat Management Act 2015 

4. That a report be provided to council which identifies the management and resourcing impact of amendments to the Dog and Cat Management Act 2015.  Council has been advised that the Citizen’s Jury has now presented (13th August 2015) recommendations for alterations to legislation to the Minister, and will await changes to the legislation and impact on local government. 

Amendments to the Dog and Cat Management Act 1995 were passed in Parliament early July 2016. Before the amendments become operational the regulations containing the details of the provisions will be developed and undergo public consultation.   Training scheduled for staff to understand legislative changes.  9/3/17 State Government developing Dog & Cat Management Regulations. 

Director of Corporate & Community Services 

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19 June 2015 (15‐004267) 

Houseboat Mooring review  

1. That signage requirements recommended by the Houseboat Mooring Management Committee be further investigated and a report presented to council by September 2015.  2. That council review commercial houseboat hire and recreational service operations utilising council mooring sites within the district and provide a report to council by December 2015.  3. That council undertake an evaluation of services provided at each houseboat mooring area within the district and the cost to establish uniform services at each site.  

Historical recommendations of the Section 411 Houseboat have been extracted from our records and are currently being summarised for information to present back to the committee  Work has begun on a Draft Long Term Houseboat Management Mooring Plan inclusive of having site plans developed outlining the facilities at each site.  Design tenders for the Moorook site have now closed and are being considered.  The design job is awarded to Parsons Brinckerhoff following a successful tender process. It is joint tender including two other design jobs (one in Waikerie and other in Loxton). Paul White is the coordinating officer for all these jobs with Daniel Brown known as the Project Manager for review and approval of the design work once completed. The work has commenced with some office based preliminary data collection and a draft design is expected by end of August.  Draft received Paul White to action.  Actions outlined by design firm.  Preliminary designs received. 

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20 November 2015 (15‐007351) 

14.5    Waikerie Community Sports  Centre Agreement Update  

That Council note the Management Services Agreement and separate Lease Arrangement are due to expire 30 November 2015.    That Council further note the Lease Agreement has a holding over provision on a month by month basis and that whilst the Management Services Agreement does not have a similar holding over provision, the agreement may be extended through the agreement of both parties.   Subject to a formal request by the Board indicating its preference for a short term extension of both agreements, and on the basis that the request provides reasonable milestones to achieve a formal position for negotiation of said long term agreements, Council authorise the Chief Executive Officer to extend both agreements for a period not exceeding 3 months.  Further, Council authorise the Chief Executive Officer to negotiate said long term agreements on the basis of the existing agreements and consistent with Councils resolution 14.7 of the July 2015 Council meeting.  In  the  event  that  the  said long  term  agreements  are 

Considered at the February 2016 Council Meeting.  Long‐term management services agreement now signed.  Lease of gymnasium and combined clubrooms now out for public consultation as per Council February 2016 recommendation.   Community consultation on the leases over they gymnasium and the sporting precinct combined clubrooms has now been completed with no feedback received.  We will now proceed to formalise arrangements with DEWNR.  Endorsement provided at August Council meeting for the long term Gymnasium lease.  Endorsement provided at Councils August meeting to enter into a long term Combined Clubrooms lease once we have Ministerial approval which staff are currently working through with DEWNR.  Advice received from DEWNR on their leasing condition requirements.  Now to be provided to the Waikerie Community Sports Centre. 

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materially  consistent  with the  existing  short  term arrangements,  Council authorise  the  Chief Executive Officer  to  finalise, agree and sign the long term agreements  for  lease  and management  services.  Where negotiations result in a position  that  is materially different  to  the  existing short  term agreements  that a further report be provided to Council.  

15 July 2016 (16‐004695) 

Railway Terrace, Waikerie 

That  council  commence  a Road  Opening  process  in accordance  with  the  Roads (Opening  and  Closing)  Act 1991  to  ensure  Railway Terrace, Waikerie  is  wholly within a road reserve. That upon the completion of the  above  motion,  council investigate  options  for  best means  of  addressing  safety issues  on  Railway  Terrace, Waikerie. 

Report and Submission lodged with the Minister to Revoke the Community land status.  Still awaiting response from the Minister.  

Director  Infrastructure Services 

15 July 2016 (16‐005093) 

The Village Draft Operational Budget 2016/17 

The  Village  Management Committee  recognises  the pressure  to  cut  costs  as presented  in  version  3  of the  draft  2016/17  Village Operational  Budget.    The committee  recommends that  The  Village  budget  be re‐evaluated  by  council after the service review. 

Village review presented for Council consideration in the September 2016 meeting.  Council has endorsed beginning community consultation process which has begun with the current Section 41 Management Committee and The Friends of the Village.    Community consultation has now begun.  The financials will be presented to the next Audit Committee meeting.  

Director Corporate Community Services 

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16 September 2016 (16‐006915) 

Waikerie Oval Amenities 

That  Council  discuss  with the  Waikerie  Football  Club the  future  provision  of amenities  at  the  Waikerie Oval. 

Several meetings have occurred between Council staff and the football club over 2015 and 2016 with regard to proposal to improve the oval precinct. .  A meeting was held with football club on 31

st January 2017 to progress this matter.  

Director Infrastructure Services  

16 December 2016 (16‐009338) 

SA Power Networks Easement – Waikerie Lifestyle Village 

Receive the report. Resolve  that  it  will contribute  up  to  $75,000 towards  the  power  cable relocation  from  under  the CWMS Pump Shed.  Authorise  the  Chief Executive  Officer  to negotiate,  agree  and implement  the  most advantageous  outcome  for council  in  this  regard,  and subsequently  report  the outcome to council.  Fund  the  contribution  from the  existing  CWMS  Audit Implementation Budget.  Note  that  council  staff  will undertake  further investigations  into  this matter  with  the  aim  to reduce  Council’s contribution where possible. 

Investigations are continuing. 

Director Infrastructure Services  

20 January 2017 (17‐000723) 

WTS Opening Hours Working Group 

That a working group of four review the opening hours of the  District  Council  of Loxton  Waikerie  Waste Transfer  Station,  consisting of a Loxton based councillor and  a  Waikerie  based councillor,  Cr  Norton  from Kingston/Moorook  and Director  Infrastructure 

Refer to report 17.3 in May Council Agenda.  COMPLETED  

Director Infrastructure Services 

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Services.

20 January 2017 (17‐000727) 

Waikerie VIC Success Factors 

That  council  endorse  the following  as  success  factors together  with  their associated criteria  identified from  the  community responses received, to guide consideration  of  proposal for  provision  of  visitor information  services  in Waikerie in the future:  Success Factors Physical Accessibility Digital Accessibility Internal Experience External Experience Stakeholder Mix Accreditation Factors Financial Model Resource Management  That  council  endorse  the following  weighting  of  the success  factors  to  future assessment  of  Expressions of Interest :  Success Factors  Weighting Criteria  Physical Accessibility 10% Digital Accessibility 10% Internal Experience 15% External Experience 15% Stakeholder Mix  10% Accreditation Factors 20% Financial Model  10% Resource Management 10% Total  100%  That council direct that draft terms  of  reference  be prepared  for  the establishment  of  a  Section 

Expressions of interest for community members close 15/02/17.  Community members appointed at the February council meeting.  First meeting of the WVIS Evaluation Committee held 29 March 2017  COMPLETED 

Director Corporate & Community Services 

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41  Committee  to  assist council  in  the  consideration of  future  Expressions  of Interest  (EOI)  for  visitor information services options for  Waikerie.  Further  that the  prime  objective  of  the terms  of  reference  be  the initial  review  of  any  EOIs and ultimately provision of a recommendation  to  council of  the preferred proponent, and  that  the  terms  of reference  include  a  sunset clause  for the committee to coincide with   a)  the  selection  of  a  VIC provider by council or  b)  the  end  of  the  term  of the current council  That  the  terms of  reference include  membership  of  no more  than  5  persons, including  2  Elected Members  and  up  to  3 members of  the community with  relevant  experience and  qualifications,  said members  to  ensure  that they are not likely to have a conflict  of  interest  with  a potential  bid  for  the operation  of  the  Visitor Information Services.  To  ensure  an  open  and equal  opportunity  for experienced  and  qualified community  members  to nominate  for  this committee,  council  conduct an  expression  of  interest process with  resulting EOI’s to be discussed, and up to 3 

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community  members selected  by  council  at  its February 2017 meeting.  That  council  appoint  Crs Thiele  and  Webber  to  be councils  representatives  on this committee.  Notice  calling  for community members on the Waikerie Visitor Information Services  Evaluation Committee  ‐  arrangements to be published in The River News  on  1  and  8  February 2017 

20 January 2017 (17‐000728) 

Loxton Sporting Precinct 

Council  endorse  the attached  Loxton  Sporting Precinct  Concept  Plans  for the  purposes  of  seeking grant  funding, and note  the provided  financial  costings, based  on  the  concept  to date.  Further  that  council note  the  option  for consideration  of  grant funding at this point  in time is  specified  as  the  “Base Total”  option  contained  in the  agenda  report, with  an estimated  concept  costing of  $9,448,594  including contingencies of in excess of $2.0m. It be further directed that  this  option  make provision  for  structural capacity  sufficient  to consider  options  for relocation  of  the  Loxton Sporting  Club  at  some future time if needs be.  Council  endorse  the  use  of the  2016/17  Budget Allocation  of  $400,000  for more  detailed 

Concept plans @ Special Council meeting 7 February 2017 Cr Norton moved Cr Vowles seconded That council note that the revised estimated cost of the resolution of council of 20 January 2017 for the ‘base total’ plus the required provisions is $10,061,954 and that applications be submitted to the Building Better Regions Fund due to the time constraints to meet the funding application conditions. That post application to the Building Better Regions Fund, designs and costs be prepared on the ‘base total’ including the extension of the enclosed planned mezzanine to the rear of the current grandstand including roof and glass viewing through the rear of the grandstand. 

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investigations,  included  but not limited to the following: •  The  continued engagement of professional grant  writing  consultants, Section 51 to ensure council can  comply  with  the extensive  requirements  and tight  timelines  for  applying for major  grants  that  close in February 2017, consistent with  5.5,  5.7  and  5.8  from councils  procurement policy; •  A  business  case  to  be prepared  for  the  project  to comply  with  grant submission  requirements, by Section51  recommended partners consistent with 5.5, 5.7  and  5.8  from  councils procurement policy; •  The  preparation  of  a secondary  independent evaluation of provided costs from  a  quantity  surveyor  / cost  consultant  to  comply with  grant  submission requirements,  consistent with  5.5,  5.7  and  5.8  from councils  procurement policy.  Council  endorse  the  use  of  the  2016/17  Budget Allocation  of  $400,000  for project  delivery  tasks, including but not limited to: •  Continued  use  of  the currently  engaged  Berri Drafting  Architectural Design  as  our  architects  on continued  refinements  to their  design,  and  their provided  site  plans  as required by council; •  The  assistance  of  Berri 

CARRIED(BBRF Grant application COMPLETED 27/2/2017)  State Local Government Infrastructure Partnership (SLGIP) funding program and other grant options – Loxton Recreation Centre project Cr Ward moved Cr Malthouse seconded That council receive and note the advice from the Local Government Association regarding the question of eligibility of the Loxton Sporting Precinct for the State Local Government Infrastructure Partnership funding program, noting that the information does not provide a definitive answer. Council further note the cost estimate for Section 51 to use the base information it has on hand from the preparation of a grant application to the Building Better Regions fund to lodge applications for this project with the State Local Government Infrastructure Partnership funding program and also the Office of Sport and Recreation (ORS)Community Recreation and Sporting Facilities program, and authorise the engagement of that company to prepare and lodge said applications. CARRIED  SLGIP Grant application COMPLETED 28/2/2017 

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Drafting  Architectural Design with the preparation of  documentation  required to  be  able  to  seek construction  drawings  on their design; and • Preparation of documents required  to  submit  a development application for Development  plan assessment. • Completion of a prudential review,  consistent  with Section  48  of  the  Local Government Act  Council  endorse  beginning the  recruitment  process (scoping,  advertising  and identifying  a  preferred provider)  for  a  project manager  for  the  project, noting  that  the  project manager will  be  contracted on  a  basis  to  provide services  as  required  in alignment  to  the  approved stages of the project.  Council  note  that  capacity has  been  provided  in  the site  plans  for  a  space  for Lawn  bowling,  consistent with  the  Loxton  Sporting Precinct  Masterplan prepared  by  One  eighty Sports and Leisure Solutions and adopted by council as a working  document  in  July 2013,  and  that  this  is considered  a  separate complementary project.  Council  endorse  further investigation by staff of both occupation  and  financial models  that  could  be 

ORS Grant applications to be lodged by 10 April  Prudential Report Special Council meeting 27 February 2017 Cr Vowles moved Cr Malthouse seconded That the report entitled “Loxton Recreation Centre – consideration of prudential report and grant information” together with attachments of the Prudential Report prepared by BRM Holdich and comments by the chair of Councils audit committee be received That council note the comments by the Audit Committee Chairman that if Council wishes to proceed with this project, it must also consider the necessity to increase operational revenues from rates over time to maintain contact with its Operating Surplus Ratio target. That council direct additional investigations to be undertaken to provide more detailed assessment of demand, a more detailed assessment of operational incomes and expenses, and update of the Asset and Infrastructure Management Plan and any flow on impacts to the Long Term Financial Management Plan from the predicted capital and whole of life costs for this project. Further, that the Chief 

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applied  to  provide  the Loxton District Bowling Club with  access  to  the designated site area.  That  council  endorse  staff having  further  discussions with  the  Loxton  Club regarding  access  for  Lawn Bowling  to  the area of  land currently  owned  by  the Loxton club.  That  council  note  that further  regular  updates  of progress  will  be  provided including  the  outcomes  of the prudential  review, prior to  formally  seeking  next stage construction drawings for this project.  That  council  indicate  its preparedness  to  convene  a Special Meeting  to  consider the  outcomes  of  the investigations  and  project delivery  tasks  authorised  in this  resolution  prior  to  the lodgement  of  applications for  grants  for  the  Loxton Sporting  Precinct  Concept Plans  “Base  Total”  option, specifically  noting  that financial  sustainability  will be  a  significant consideration. 

Executive Officer be authorised to access the budget allocation for the Loxton Recreation Centre if external assistance is required for the further investigations required by this resolution. CARRIED (Partially completed)   Further Report in the 21 April 2017 Agenda 

20 January 2017 (17‐000729) 

Pools Review Progress 

That  council  note  that  the preparation  of  the  Pools Reviews  Report  is progressing  with  further clarification  being  sought about content and structure of the draft reports from the engaged contractor, prior to expected  presentation  to council in the February 2017 

Pools review report received at the Special Council meeting held on 3/3/17. 

Manager Regulatory Services  

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meeting  of  the  completed report. 

17 February 2017 (17‐001499) 

Ac. Care  That  council  further collaborate  with  Ac.Care regarding  the  provision  of future services of Waikerie 

8/3/17 Rang Curtis Richards from Accare Kirsty Barnett met with Jo from the RDA last week.  Jo has asked for more information from Accare regarding their costs for the centre.  A meeting is planned with Jo for either the end of this week/early next week.  Curtis will be in touch with Council hopefully by the end of next week/early week after for a another meeting to provide Council  with an update from their RDA meeting and where they currently stand.  Report submitted for consideration in the 21 April 2017 Agenda  COMPLETED 

Director Corporate and Community Services or Community Development officer 

17 February 2017 (17‐001520) 

Income/Investment Statement 

That  council  investigate  the persons  of  the  ‘old’ Triathlon  Committee  to progress  discussion  about their views in relation to the funds held in council reserve account ‘Loxton Triathlon’. 

8/3/17 Council initially underwrote $1500 to the event which was funded back to Council after the first event. The Loxton Triathlon account is the retrospective surpluses of the Loxton Triathlon event/s which was committee raised money. Council has made contact with the previous event manager and awaiting direction from the committee/event manager on a suitable like for like event/project where this 

Community Development Officer 

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money can be directed. 

17 March 2017 (17‐002348) 

Rural Property Address numbers in Kingston on Moorook 

Why  has  council  formally issued street numbers in the township of KOM which are not the same as the current street numbers 

Response provided in the 21 April 2017 Agenda  COMPLETED 

Director Corporate & Community Services  

17 March 2017 (17‐002341) 

High river levels – outcomes and actions 

That  Dr  Anne  Jensen, environmental  consultant, and Elton Ogle, Manager of salinity  operations  with  SA Water,  be  invited  to  meet with  Director  Infrastructure Services,  appropriate  staff and  up  to  three  Elected Members  plus  Loxton Landcare  Project  Manager, Craig  Ferber  to  ascertain whether  councils  actions and  responses  to  the  2016 high  river  at  the  Loxton flood plain and holiday park can be improved. 

Email sent to consultants requesting preferred meeting date. Meeting is likely to occur in July 2017 due to availability of consultants and staff. . 

Director Infrastructure Services  

17 March 2017 (17‐001488) 

Trees at High School Car Park 

That a report detailing costs and  methodology  of planting three shade trees in the  asphalted  area  be prepared  for  consideration by council. 

Report yet to be drafted.  Director Infrastructure Services 

17 March 2017 (17‐002309) 

Staff Changes & Structure 

That all Elected Members be updated  of  council  staff changes and issued a current staff structure plan including locations. 

Director Corporate Community Services 

17 March 2017 (16‐005587) 

Riverland Field Days – request for financial assistance 

That  the  additional information be received and noted  and  the  request  be considered  during  the 2017/18  budget deliberations  when consideration  can  be  made against  other  competing priorities. 

Director Corporate Community Services 

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17 March 2017 (17‐002350) 

Off Leash Dog Park 

Note  the  positive  feedback received  from  the  public consultation  in  relation  to the  proposed  off  leash  dog parks.  Note  the  community feedback  with  regards  to preferred  facilities  to  be provided in the off leash dog parks.  Endorse staff to construct an off  leash  dog  park  at  136 Bookpurnong  Road  Loxton CR 5884/301.  Endorse staff to construct an off  leash dog park at Sichler Street,  Waikerie  CR 6143/240. 

Quotes have been sought for the construction of the Off Leash Dog Parks  COMPLETED 

Manager Regulatory Services 

17 March 2017 (17‐002340) 

LGA Support on Rate Capping 

Notes  the  unanimous decision  from  South Australian  councils  at  the 2016  LGA  Ordinary  General Meeting  to  reject  rate capping;  That  the  District  Council  of Loxton Waikerie oppose rate capping in any form;  Agrees  to  support  and participate  in  the  LGA’s public  awareness  campaign including placing material  in quarterly rates notices; and  Notes  the  LGA will  continue to work with all Members of Parliament  and  political parties  to  ensure  rate capping  is  not  imposed  on South  Australian communities. 

LGA advised of Council resolution  COMPLETED 

Director Corporate Community Services 

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17 March 2017 (16‐009334) 

Long Term Financial Plan Adoption 

Councils  operating  surplus ratio  target  be  amended  to achieve,  on  average  over time,  an  operating  surplus ratio  of  between  0%  and 10%  averaging  2.5%  over  a rolling 3 year period  A  decrease  in  depreciation expenditure  of  $200,000  in year  2  of  the  plan.    The decrease  concurrent  with the  recently  completed review  of  Council  owned buildings and structures  A  note  on  page  11  of  the plan  to  reflect  higher potential  capital replacement  costs  for  both swimming  pools  and  that this  expenditure  may  be required  to  be  brought forward.  A  note  on  page  11  of  the plan  to  reflect  the  fact  that grant applications have been lodged  for  this  project  at  a total  anticipated  cost  of $10.061 million dollars.  That  $300,000  be  reflected in  the  year  2017/18  as previous direction of council 

Long Term Financial Plan updated as per Council resolution  COMPLETED 

Director Corporate Community Services 

17 March 2017 (17‐001637) 

Discretionary rebate applications 2016/17 

That  Council  defer  rate collection from the Waikerie Bowling  Club  until  the outcomes  of  a  review  of rating  and  leasing arrangements  of  sporting bodies are considered. 

Discretionary Rebate Process as per resolution completed  COMPLETED 

Director Corporate Community Services 

21 April 2017 (17‐002604) 

Moorook & Kingston Riverfront Plans 

That  council  receive  the report and the report  lay on the  table  pending  further clarification. 

Refer to report 17.1 on May Council agenda.  COMPLETED 

Director Infrastructure Services  

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21 April 2017 (17‐001910) 

Burns Street  That  council  make  no change  to  vehicle movements  in  Burns  Street Waikerie.   

Letter advising of outcome sent to Waikerie Health Services  COMPLETED 

Director Infrastructure Services 

21 April 2017 (17‐003386) 

Lunn Road That  council  delegates  the Mayor  and  Chief  Executive Officer  to  affix  council’s common  seal  to  the  Lunn Road  Plan  of  Division documentation. 

Common seal affixed and signed.  COMPLETED 

Director Infrastructure Services 

21 April 2017 (17‐002525) 

Quarry Road  That  council  staff  further discuss  the  opportunities available  to  the  landholders for business use of this road reserve.        

Letter sent to adjoining owner.  COMPLETED 

Director Infrastructure Services 

21 April 2017 (17‐003387) 

MRLGA Regional Transport Strategy 

That  council  includes  an allocation  of  $15,000 towards the Roads Database Review  for  roads within  the Loxton  Waikerie  Council area for the MRLGA Regional Transport  Strategy  for consideration  in  the  draft 2017/18  Annual  Business Plan.     

Has been included in draft 2016/17 ABP projects for consideration.  COMPLETED   

Director Infrastructure Services 

21 April 2017 (17‐003388) 

B Double Network 

Includes  an  allocation  of $15,000 towards a B‐Double Network Level Heavy Vehicle Route  Assessment  and  Risk Analysis for roads within the Loxton  Waikerie  Council area  in  the  current 2016/17 Financial Year budget.  Includes  an  allocation  of $15,000 towards a B‐Double Network Level Heavy Vehicle Route  Assessment  and  Risk Analysis for roads within the Loxton  Waikerie  Council area for consideration in the draft  2017/18  Annual Business Plan.  Note  that  the  MRLGA  will contribute  $10,000  towards 

Has been included in draft 2016/17 ABP projects for consideration.  COMPLETED  

Director Infrastructure Services 

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the B‐Double Network Level Heavy  Vehicle  Route Assessment  and  Risk Analysis  for  the  Loxton Waikerie Council. 

21 April 2017 (17‐003389) 

LRGC committee recommendations  – Loxton Beautification, Mill Corner Project 

That  the  Loxton  Recreation Ground  Committee recommends  that  council  includes  a  path  and  bridge over the swale at Mill Corner connecting  this  area  to  the Skate  Park  and  that  a lawn/parking  area  be established  at  the  South Eastern corner (between the Rail  line  and  Swale)  in  the  2017/18  Annual  Business Plan. 

Has been included in draft 2016/17 ABP projects for consideration.  COMPLETED  

Director Infrastructure Services 

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Report Number

20.1.1.1

Subject Matters Lying on the table register

Author of report

Chief Executive Officer

Attachments Nil

File Reference N/A

REPORT To advise elected members of matters that by council resolution are ‘Lying on the Table’, effective from November 2014.  

Matters Lying on the Table register

Council meeting date  & Records Document 

Number Item Number & subject  Responsible Officer 

 5 May 2017 (17‐003595) 

 5.3 2017/2018 Community Support Funding applications 

Manager Corporate Services Community Development Officer 

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Report Number

20.1.2

Subject Chief Executive Officer activities

Author of report

Chief Executive Officer

Attachments

File Reference

REPORT To provide elected members with a record of the Chief Executive Officer’s key monthly activities. 17 April 2017 Murraylands and Riverland Local Government Association CEO network meeting 18 April 2017 Together with the Mayor contributed to a phone conference with the representatives from the Berri Barmera and Renmark Paringa Councils with Professor Currow to discuss palliative care service provision in the Riverland (an initiative of the Riverland Local Government Association) Discussion with key staff regarding Councils revised application to the State / Local Government Infrastructure Program 19 April 2017 LW Lead meeting 20 April 2017 Meeting on site with ratepayers regarding council road Meeting regarding the Loxton Riverfront Holiday Park budget requirements 21 April 2017 Council meeting 26 April 2017 ABC radio interview regarding outcomes of the Council meeting Senior Management Team meeting Review classification of staff member Discussion with State Government representatives regarding Councils revised application to the State / Local Government Infrastructure Program 27 April 2017 Murray Pioneer interview regarding outcomes of the Council meeting Interview of shortlisted candidate for Director Corporate and Community Services position 28 April 2017 Senior Management Team meeting regarding forthcoming budget

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Meeting with representatives of the Riverland Indoor Heated Pool Committee regarding Councils decisions from the April 2017 meeting as they relate to the Waikerie swimming pool and the committees proposal River News interview regarding outcomes of the Council meeting 1 May 2017 Interviews for Loxton Retirement Village Administration Officer position 2 May 2017 ABC radio interview Together with the Mayor and Deputy Mayor meeting with a prospective developer Discussion with owner of the Waikerie Golf Club regarding the development 3 May 2017 Discussion with Tourism Manager regarding franchise options for the Loxton Riverfront Holiday Park Discussion with Property Manager regarding KPIs and progression of leases and licences Discussion with Councillor Thiele Discussion with Governance Officer regarding Council reports 4 May 2017 Interviews for Contract, Procurement and Innovation Officer 5 May 2017 Performance Review Committee meeting Special Meeting of Council Discussion with Loxton Retirement Village committee member regarding the financial impact of planned refurbishments on unit valuations 8 May 2017 Presentation to the Loxton Chamber of Commerce regarding the 2017 Pedal Prix 9 May 2017 Discussion with Loxton Bowling Club member regarding draft lease Discussion with Community Development Officer regarding Council reports Discussion with Councillor Thiele regarding conflict of interest provisions for community based committees

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Report Number

20.1.3

Subject Minutes & Circulars of Organisations

Author of report

Executive Assistant

Attachments As noted below

File Reference various

REPORT

The following minutes, reports and circulars received from organisations that council is a contributing member to are attached for your information: 1. LGA Ordinary General meeting – draft minutes 21 April 2017 2. Moorook Kingston on Murray Community Association – minutes of meeting held 19 April 2017

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Draft Minutes of the LGA Ordinary General Meeting held on Friday 21 April 2017 at 11.00am at Hall M, Adelaide Convention Centre, North Terrace, Adelaide

1. Open & Welcome

The President opened the meeting at 11:00am and welcomed members.

1 Present

LGA Secretariat

LGA President Mayor Lorraine Rosenberg

Chief Executive Officer Matt Pinnegar

Executive Director Corporate & Member Services

Kathy Jarrett

Executive Director Public Affairs (Scrutineer)

Lisa Teburea

Finance Officer (Scrutineer) Ben Swan

Manager Executive Services (Minutes) Jacqui Kelleher

Member Councils (voting delegates)

Adelaide City Council District Council of Copper Coast

Adelaide Hills Council District Council of Elliston

Adelaide Plains Council The Flinders Ranges Council

Alexandrina Council District Council of Franklin Harbour

The Barossa Council Town of Gawler

District Council of Barunga West Goyder Regional Council

Berri Barmera Council District Council of Grant

City of Burnside Holdfast Bay City Council

Campbelltown City Council District Council of Karoonda East Murray

City of Charles Sturt District Council of Kimba

Clare & Gilbert Valleys Council Kingston District Council

District Council of Cleve Light Regional Council

Coorong District Council District Council of Lower Eyre Peninsula

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Member Councils (voting delegates cont.)

District Council of Loxton Waikerie City of Prospect

City of Marion Renmark Paringa Council

Mid Murray Council City of Salisbury

City of Mitcham Southern Mallee District Council

Mount Barker District Council District Council of Streaky Bay

City of Mount Gambier Tatiara District Council

District Council of Mount Remarkable City of Tea Tree Gully

Rural City of Murray Bridge District Council of Tumby Bay

Naracoorte Lucindale Council City of Unley

Northern Areas Council City of Victor Harbor

City of Norwood Payneham & St Peters Wakefield Regional Council

City of Onkaparinga Town of Walkerville

District Council of Orroroo/Carrieton Wattle Range Council

City of Playford City of West Torrens

City of Port Adelaide Enfield City of Whyalla

Port Augusta City Council Wudinna District Council

City of Port Lincoln District Council of Yankalilla

Port Pirie Regional Council Yorke Peninsula Council

2. Apologies

District Council of Ceduna District Council of Peterborough

District Council of Coober Pedy District Council of Robe

Kangaroo Island Council Municipal Council of Roxby Downs

3. Notice & Arrangements

The Executive Director Corporate & Member Services outlined the notices and arrangements for the meeting.

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4. President’s Report

Moved Gawler Seconded Berri Barmera that the Ordinary General Meeting notes the report.

CARRIED

5. Minutes of Previous Meetings

5.1 Minutes - 21 October 2016

Moved Campbelltown Seconded Naracoorte Lucindale that the Ordinary General Meeting confirms the minutes of the Annual General Meeting held on 21 October 2016 as a true and accurate record of the proceedings held.

CARRIED

5.2 Business Arising

Nil.

5.3 Resolutions and Actions - 21 October 2016

Moved Tumby Bay Seconded Adelaide that the Ordinary General Meeting notes progress with resolutions resulting from the Annual General Meeting of 21 October 2016 including that item 8.11 was still being progressed in terms of seeking a review and amendment of legislative frameworks to enable activities such as trail bike riding on public and private land to be legislated through relevant instruments.

CARRIED

6. Discussion Reports from the LGA Board

Nil.

7. Information Reports from the LGA Board

7.1 Advocacy Update

Moved Port Adelaide Enfield Seconded Mount Barker that the Ordinary General Meeting notes the report.

CARRIED

7.2 LGA Governance Review

Moved Mitcham Seconded Mount Remarkable that the Ordinary General Meeting notes the report.

CARRIED

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7.3 LGA Schemes Review

Moved Murray Bridge Seconded Wakefield Regional that the Ordinary General Meeting notes the report.

CARRIED

8. Council Notices of Motion

8.1 General Purpose Financial Assistance Grants (Orroroo Carrieton)

Moved Orroroo Carrieton Seconded Northern Areas that the Ordinary General Meeting requests the LGA to:

1. seek public release of the 2013 report to the Federal Treasurer of the Commonwealth Grants Commission into improving the impact of Financial Assistance Grants (FAGs) on Local Government Financial Sustainability;

2. seek support of the Minister for Local Government and SA LG Grants Commission to assist in the above;

3. seek the SA LG Grants Commission to review the minimum per capita formulae used for the annual allocation of Commonwealth General Purpose Financial Assistance Grants for the purpose of redistributing funding to assist Councils in need to achieve sustainability providing that each Councils allocation does not decrease; and

4. provide an update report on this matter to the 2017 LGA AGM.

CARRIED

8.2 Update on Waste Levy (Gawler)

Moved Gawler Seconded Walkerville that the Ordinary General Meeting requests the State Government produce an update on the waste levy, specifically the Waste to Resources Fund and how much of the Waste to Resources Fund has been re-invested into waste management programs and initiatives specifically aimed at reducing the amount of waste entering land fill.

CARRIED

8.3 Parking of Vehicles on the Nature Strip (verge) or Road Related Area (Mitcham)

Moved Mitcham Seconded Port Adelaide Enfield that the Ordinary General Meeting requests the LGA to consult with Councils to see if there is support for the LGA to lobby DPTI to review the section of the Australian Road Rules 1999 (under the Road Traffic Act 1961 and the South Australian Road Traffic (Road Rules – Ancillary and Miscellaneous Provisions) Regulations 2014) relating to the provision of the legal parking of vehicles on the nature strip (verge) or road related area.

CARRIED

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8.4 Electronic Voting Pilot (Prospect)

Moved Prospect Seconded Holdfast Bay that the Ordinary General Meeting requests the LGA to partner with the Electoral Commission to pilot electronic voting in the 2018 Local Government elections with a metropolitan and regional Council.

CARRIED

8.5 Deregulation of Liquor Licensing Public Campaign (Prospect)

Moved Prospect Seconded Holdfast Bay that the Ordinary General Meeting requests the LGA to undertake a public campaign to positively influence the deregulation of Liquor Licensing for small bars across South Australia and in so doing ensure there is equity between metropolitan, regional areas and the Central Business District.

CARRIED

8.6 Broadband Defined as an Essential Service (Prospect)

Moved Prospect Seconded Campbelltown that the Ordinary General Meeting requests the LGA to investigate whether there is sufficient evidence across Local Government to declare high-speed, high-capacity broadband to be a utility, defined as an essential infrastructure service provided principally for public benefit and which enables economic growth and greater quality of life to achieve the goal of universal coverage.

CARRIED

8.7 Sustainable Urban Growth Management (Gawler)

Moved Gawler Seconded Salisbury that the Ordinary General Meeting requests the LGA to provide high-level support for the implementation of a working party between urbanised and peri urbanised councils experiencing significant growth through land development to support sustainable development’.

CARRIED

8.8 State Co-ordination of Public Infrastructure (Port Adelaide Enfield)

Moved Port Adelaide Enfield Seconded Light Regional that the Ordinary General Meeting requests the LGA lobby State Government (to employ an officer within) or (to better resource) the Office of the Coordinator General to co-ordinate public infrastructure works between State Government, Council and public utility providers.

CARRIED

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8.9 Protection and Retention of Residential Amenity (Gawler)

Moved Gawler Seconded Port Adelaide Enfield that the Ordinary General Meeting request the LGA to lobby the State Government to provide an update on the contents, progress and preparation of the Planning and Design Code for the implementation of the Planning, Development and Infrastructure Act 2016 and what provisions will be included that pertain to protection and retention of residential amenity, privacy and enjoyment of land.

CARRIED

8.10 Innovation and Investment in Commercial Activities (Adelaide)

Moved Adelaide Seconded Unley that the Ordinary General Meeting requests the LGA to explore local, national and international business models used by the local government sector to manage commercial operations and explore any current legislative barriers or opportunities that would enable greater innovation and investment in commercial activities, in order to offset the cost of council services for our community.

CARRIED

8.11 Development of a Certified Carbon Offsets Industry (Adelaide)

Moved Adelaide Seconded Port Lincoln that the LGA work with the State Government to develop and implement a low carbon investment strategy for the local government sector that delivers multiple benefits for local communities noting that promoting carbon abatement and bio-sequestration projects should be part of a wider endeavour of working with the State Government to unlock opportunities across the full range of low carbon investment opportunities accessible to the local government sector.

CARRIED

8.12 Climate Change Adaptation Fund (Adelaide)

Moved Adelaide Seconded Alexandrina that the Ordinary General Meeting requests the LGA to advocate to the Government of South Australia to establish a Climate Change Adaptation Fund to support local government to deliver regional adaptation initiatives, noting the particular impacts of climate change on coastal regions, inland waterways and water resources.

CARRIED

8.13 Access and Inclusion (Gawler)

Moved Gawler Seconded Campbelltown that the Ordinary General Meeting requests the LGA to investigate ways in which Access and Inclusion is approached by councils, and assist in making this approach consistent where possible.

CARRIED

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8.14 Reform in the Disability Sector (Gawler)

Moved Gawler Seconded Salisbury that the Ordinary General Meeting requests the LGA to assist councils to navigate the changes to the disability sector and NDIS through information provision and advocacy.

CARRIED

8.15 National Centre for Local Government (Adelaide)

Moved Adelaide Seconded Coorong that the Ordinary General Meeting requests the LGA to work with the Australian Local Government Association, the Federal and State governments and local universities to establish a National Centre for Local Government innovation, research and development in Adelaide.

CARRIED

9. Late Reports

Nil

10. Next Meeting

The LGA Annual General meeting will be held on Friday 16 November 2017 at William Magarey Room, Adelaide Oval, War Memorial Drive, Adelaide.

11. Close

The meeting was declared closed at 12.40 pm.

Minutes confirmed

…………………………………….

Chairperson signature

Date ………………………………

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MKOM Community Assoc. Meeting 19.04.2017 Page 1 of 6

Moorook Kingston-on-Murray Community Association Inc. 19 April 2017, Kingston-on-Murray Hall Formal Meeting Commenced – 7.00pm

1. Welcome Members present – Rob Cordy (Independent Chair), Jayde Sherriff (Secretary– minutes), Steve Munn (Treasurer), Bernie Eastwood, Mike Smith, Scott Neilsen.

2. Apologies

Rae Szulawa, Jeff Drogemuller. 3. Invited Guests: Kingston Caravan Park (Geoff and Barb Calvert) – did not attend.

No response received from invitation. ACTION: Rob C to reinvite to next Meeting on 24th May 2017

4. Minutes from Meeting 15 March 2017

MOVED by Mike S. to accept the minutes SECONDED by Bernie E. CARRIED 5. Correspondence:

a. 27-03-2017: Email sent to Karen Weatherall (Governance Officer, District Council of

Loxton Waikerie), attaching Guidelines document regarding Fireplaces, Compliance Signage, Cleaning and Swimming Area.

b. 29-03-2017: Letter from Sue Shultz (Community Development Officer, District Council of Loxton & Waikerie), acknowledging receipt of seven Community Support applications, and advising that outcome of each application will be advised by early July 2017.

c. 30-03-2017: Email from Terri Hentschke (Infrastructure Services, District Council of Loxton Waikerie), advising the Moorook and KOM Riverfront Development Plans will be presented for consideration and approval at the April 2017 Council meeting.

d. 19-04-2017: Email from Jacey Koop (Owner, Moorook General Store), requesting financial support to purchase and install a Lockable Notice Board at the front of the store. The board will hold approx. 12 x A4 posters, and total cost has been quoted at $504.90 inc shipping. MOVED by Rob C to contribute 50% of cost SECONDED by Bernie E CARRIED Moorook KOM Community Assoc. will contribute $250 towards costs of Notice Board. ACTION: Steve M. to prepare a cheque for $250, to Moorook General Store.

e. 19-04-2017: Email to Timothy Tol (District Council of Loxton Waikerie) requesting contact details for person to contact in case of emergency, including power failures and facility breakdowns occurring on Public Holidays.

f. 19-04-2017: Email to Timothy Tol and Daniel Brown (District Council of Loxton Waikerie) with photographic evidence of ignorance of Houseboat Mooring signage. Queried Council’s willingness to visit site and issue infringement notices as required.

g. 19-04-2017: Email to Timothy Tol (District Council of Loxton Waikerie) advising of damage sustained to Memorial Rock in Moorook (photograph provided). Requesting Council to repair ASAP.

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6. Financial Report – by Steve M.

See report attached: ‘35 Minutes attachment 19.04.2017 - Financial Report’ MOVED by Steve M. to accept the financial report SECONDED by Mike S. CARRIED

7. Ongoing Actions/Projects

BOAT TIE-UPS RESULT: Ongoing - Rob C. awaiting response from email sent to Tim Tol on 19-04-2017 ACTION: Carry over to next meeting. BADGES – MOOROOK AND KOM RESULT: Ongoing ACTION: Rob C. to reinvite KOM Caravan Park owners to the 24th May 2017 meeting. Carry over to next meeting. BOOK REPRINT “MOOROOK BEND IN THE RIVER” RESULT: Ongoing ACTION: Rob C. to obtain information from Tracy to follow up a loan from the Council. Carry over to next meeting. MOOROOK WALKING TRAIL / CENTENARY PARK RESULT: Ongoing ACTION: Rob C. to organise a meeting with Daniel Brown and Bernie Eastwood to discuss Walking Trail. Carry over to next meeting. MEMORANDUM OF UNDERSTANDING AND COOPERATION WITH COUNCIL & UPDATE CONSTITUTION RESULT: Memo is to be included in the Constitution. Constitution is to be approved by Committee and presented at the AGM in August 2017. ACTION: as above KOM AND MOOROOK TOWN SIGNAGE RESULT: Ongoing. Discussions with Council still underway. ACTION: Carry over to next meeting MOOROOK TOWN SPEED LIMIT – TRAFFIC COUNTER AND SPEED MONITOR TO BE SET UP RESULT: Ongoing - Rob C. awaiting response from Tim Tol. Bernie E. raised consideration of 80km zone to extend from Moorook PS to Lover’s Leap, to allow for pedestrian traffic at Lover’s Leap. ACTION: Carry over to next meeting. VOLUNTEER SAFETY EQUIPMENT RESULT: Ongoing. No action initiated as yet. ACTION: Rob C. to apply for Grant SA Grant and include a defibrillator in his application. DESTINATION RIVERLAND RESULT: Lori Eastwood has contacted Destination Riverland. ACTION: Bernie E. to follow up with Lori E re: response and outcome, and report back at next Meeting.

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SCHOOL’S INVOLVEMENT WITH YATCO LAGOON Jeff D. to organise an excursion for Moorook Primary School students in conjunction with Natural Resources Management Board when the river is at the right level. RESULT: Not discussed as Jeff D. was absent at meeting. ACTION: Carry over to next meeting INFORMATION FLYER ABOUT HISTORY OF MOOROOK RESULT: Ongoing ACTION: Rob C. to obtain all relevant information from Tracy M. before discussing further with Jacey K. Committee to follow up with Jacey Koop in Term 3. SMALL GRANTS FOR RURAL COMMUNITIES – APPLICATIONS CLOSED 31.3.2017. RESULT: Did not reapply for KOM seats, as Committee needs to review its current Applications/Grants processes, and look for ways to improve to present a more professional application, and become more proactive, having bulk of Applications ready in advance to meet deadlines. ACTION: Rob C and Jayde S. to review and present ideas to Committee at next meeting. ACTION: Mike S. to obtain drawings for Seats, for inclusion with next Grant application. MOOROOK PRIMARY SCHOOL NATURE PLAY - Logs at the Moorook Hall to be donated & used for stepping stones once sizes advised. RESULT: No new information presented, as Jeff was absent at meeting. ACTION: Carry over to next meeting HISTORICAL SOCIETY OF SA GRANT RESULT: ongoing ACTION: Rob C. to contact Tracy M. re. article for Society’s newsletter. MOOROOK 125 YEAR CELEBRATION (2018) RESULT: Ongoing. Awaiting update from Rae S. re: forming a sub-committee with 1-2 representatives from the Community Association and community members. Bernie E. proposed holding an informal BBQ/community celebration in Moorook in 2017, in preparation for the 125yr Celebration in 2018. MOVED by Bernie E. SECONDED by Rob C. CARRIED Mike S. to enquire as to KOM’s plans for their Centenary celebrations, including a proposed date, and report back to Committee. MOVED by Rob C. SECONDED by Bernie E.. CARRIED ACTION: Bernie E. to begin organising 2017’s informal event, and report on progress to Committee at next Meeting. RIVERSTOCK RESULT: Ongoing. No new information presented. ACTION: Carry over to next meeting. KOM BIKE / WALKING PATH RESULT: Ongoing. Mike S. is still waiting to hear back from Sue in regards to the Crown Land. ACTION: Mike S. to follow up again with Simon from the Council. If Mike has not received a response from by EOM, Rob C to support and follow up with Council. AUSTRALIA DAY BREAKFAST RESULT: All actions completed. DONE.

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MOOROOK BBQ AREA RESULT: Ongoing - Jeff D. to speak to Chris Pontt re: pine posts. ACTION: Carry over to next meeting. Committee to follow-up with Jeff at next meeting. RIVERFRONT DEVELOPMENT PLANS RESULT: Development Plans submitted to Council for consideration and approval (as per email in Correspondence, dated 30-03-2017). Council will advised of outcome by early July 2017. ACTION: Rob C. to follow up further via Council Meeting this Friday 21st April 2017. MOOROOK RIVERFRONT FIRE CONCRETE SLABS RESULT: Ongoing. Need to organise construction of slabs once Council Approval gained. ACTION: Carry over to next meeting 8. Moorook Community Hall and KOM Hall:

a. Bernie E. advised of Anzac Day commemorations in Moorook on Tuesday 25th April

2017. Flyers have been placed around Moorook and Barmera, and information posted on the Moorook Community Hall’s Facebook page. Dawn Service commences on riverfront lawn at 5:45am, with Breakfast and activities in Hall afterwards – all welcome.

b. Steve M. advised of Anzac Day Lunch and Bowls from 12:30pm on Tuesday 25th April 2017. Further information to be advised via Facebook.

c. Bernie E proposed a Wreath be organised from the Moorook KOM Community Assoc. and the Moorook Community Hall. MOVED by Bernie E. SECONDED by Scott N. CARRIED ACTION: Steve M. to organise two Wreaths to the value of $60/$70.

9. General Business: a. Jayde Sherriff nominated as new Secretary to replace Tracy M.

MOVED by Mike S. SECONDED by Bernie E CARRIED

b. Rob C. presented copy of Moorook & District Club’s Constitution. See attachment ‘Moorook & District Club Inc Constitution’

c. Rob C. proposed idea for MKOMCA to conduct a Community Survey regarding membership and patronage at the Moorook District Club, to assist with their strategic planning and to help guide future redevelopments. Survey is proposed to be distributed to all Moorook and KOM residents in late April/early May, for a period of 2 weeks. MOVED by Rob C. SECONDED by Bernie E. CARRIED ACTION: Jayde S. to prepare a typed version of proposed survey, and email to Rob C. for distribution to members for consideration and feedback. ACTION: Rob C. to organise printing of posters to advertise Survey, and where to obtain from.

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10. Actions from this meeting: 1. MOOROOK GENERAL STORE – LOCKABLE NOTICE BOARD ACTION: Steve M. to prepare a cheque for $250, to Moorook General Store for 50% of costs to purchase Lockable Notice Board for display at front of store. 2. BADGES – MOOROOK AND KOM ACTION: Rob C. to reinvite KOM Caravan Park owners to the 24th May 2017 meeting. 3. BOOK REPRINT “MOOROOK BEND IN THE RIVER” ACTION: Rob C. to obtain information from Tracy to follow up a loan from the Council. 4. MOOROOK WALKING TRAIL / CENTENARY PARK ACTION: Rob C. to organise a meeting with Daniel Brown and Bernie Eastwood to discuss Walking Trail. 5. MEMORANDUM OF UNDERSTANDING AND COOPERATION WITH COUNCIL & UPDATE CONSTITUTION ACTION: Memo to be included in the Constitution. Constitution to be approved by Committee and presented at the AGM in August 2017. 6. VOLUNTEER SAFETY EQUIPMENT ACTION: Rob C. to apply for Grant SA Grant and include a defibrillator in his application. 7. DESTINATION RIVERLAND ACTION: Bernie E. to follow up with Lori E re: response and outcome from Destination Riverland, and report back at next Meeting on 24th May 2017. 8. SCHOOL’S INVOLVEMENT WITH YATCO LAGOON ACTION: Jeff D. to organise an excursion for Moorook Primary School students in conjunction with Natural Resources Management Board when the river is at the right level. 9. INFORMATION FLYER ABOUT HISTORY OF MOOROOK ACTION: Rob C. to obtain all relevant information from Tracy M. before discussing further with Jacey K. Committee to follow up with Jacey Koop in Term 3. 10. SMALL GRANTS FOR RURAL COMMUNITIES – CLOSED 31.3.2017. ACTION: Mike S. to obtain drawings for KOM Seats, for inclusion with next Grant application. 11. REVIEW GRANTS APPLICATION PROCESSES ACTION: Rob C and Jayde S. to review and look for ways to improve to present a more professional application, and become more proactive, having bulk of Applications ready in advance to meet deadlines. Present ideas to Committee at next meeting. 12. HISTORICAL SOCIETY OF SA GRANT ACTION: Rob C. to contact Tracy M. re. article for Society’s newsletter. 13. MOOROOK 125 YEAR CELEBRATION (2018) ACTION: Mike S. to enquire as to KOM’s plans for their Centenary celebrations, including a proposed date, and report back to Committee. ACTION: Bernie E. to begin organising 2017’s informal event, and report on progress to Committee at next Meeting.

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14. KOM BIKE / WALKING PATH ACTION: Mike S. to follow up again with Simon from the Council. If Mike has not received a response from by EOM, Rob C to support and follow up with Council. 15. MOOROOK BBQ AREA ACTION: Jeff D. to speak to Chris Pontt re: pine posts. 16. RIVERFRONT DEVELOPMENT PLANS ACTION: Rob C. to follow up further via Council Meeting this Friday 21st April 2017. 17. ANZAC DAY COMMEMORATIONS – MOOROOK ACTION: Steve M. to organise two Wreaths to the value of $60/$70. 18. MOOROOK & DISTRICT CLUB INC – COMMUNITY SURVEY ACTION: Jayde S. to prepare a typed version of proposed survey, and email to Rob C. for distribution to members for consideration and feedback. ACTION: Rob C. to organise printing of posters to advertise Survey, and where to obtain from.

11. Next Meeting – Wednesday 24th May 2017, 7.00pm, KOM Hall

12. Meeting Closed – 8:40pm

Signed as a true and correct record: ......................................................................... ....................................... Chairperson Date

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District Council Of Loxton Waikerie

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Influencing today … shaping tomorrow

20.1 Strategy & Governance Information Only Report

Report Number

20.1.4

Subject Lease process and affixation of the common seal

Author of report

Karen Wetherall, Governance Officer; Tony Bowes, Property Officer

Attachments

File Reference

REPORT Section 38 of the Local Government Act relating to the use of the common seal of Council requires that it must not be affixed to a document except to give effect to a resolution of the council. And further that the affixation of the common seal must be attested by the principal member of the council and the chief executive officer. A register is also kept recording each time the seal is used and the circumstances authorising that use It has been the practice of Council to affix the common seal to leases issued over community facilities. This has meant that a report to Council has been required each time a lease is issued. Upon discussion with other councils it has been determined that whilst in some cases a lease is sealed, it is not common practice to use a seal for leases. Further affixing a seal is not required under the provisions of Section 37 Local Government Act 1999 for the provision relating to contracts and transactions where it states that a council may enter into a contract under the common seal; or may enter a contract by an officer, employee or agent authorised by the council to enter into the contract on its behalf. A recent review of delegations identified that the Chief Executive Officer has been delegated authority by Council to sign leases, in particular those leases which are prepared using a template approved by Council and where the conditions are within the policy framework. The lease templates still note the requirement to affix the common seal, however given the existence of the delegation, this will be removed. Leases prepared using the approved template and containing conditions within the policy framework will not be the subject of a report to Council requesting approval to affix the seal. Improvement of process of negotiation and issue of lease / licence Upon a review of the lease negotiation process by the newly appointed Property Officer, improvements have been determined as follows:-

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Influencing today … shaping tomorrow

20.1 Strategy & Governance Information Only Report

Financial statements (profit & loss) are collected from the Lessee and entered into a spreadsheet

Lease fees, rates and all other costs attributed to the land and buildings are noted on the spreadsheet

Negotiation of the terms of the lease/ licence in accordance with the policy framework, including appropriate rebates or abatements such as insurance and/or rate payments

The Lessee submits an “Offer To Lease” to Council. Although this document is subject to final Council approval, if the Council approve of the terms on the Offer, it is binding to the Lessee.

The Chief Executive Officer has delegation which will enable him to consider and approve the acceptance of the Offer To Lease where the terms agreed upon are not substantively different to those within the approved template and within the framework of the Community Facilities Lease/ Licencing Policy. In the event that the proposed lease conditions differ materially from the Policy, the lease will be referred to the Section 41 Committee for review with recommendation being provided to Council for consideration.

If the Offer To Lease is accepted, the Lease is drawn up and distributed to the Lessee for execution.

If the Offer To Lease is not accepted, negotiations recommence with Lessee.

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District Council Of Loxton Waikerie

Ordinary council meeting– Information Only Report 19 May 2017 Page 1 of 4

Influencing today … shaping tomorrow

20.1 Strategy & Governance Information Only Report

Report Number

20.1.5

Subject Recording of Council meetings

Author of report

Karen Wetherall, Governance Officer

Attachments

File Reference

REPORT The Mayor received a request from an elected member for permission to record all public meetings of Council. The Mayor subsequently requested that information be provided to Council on this matter Legal considerations Preliminary legal advice is that the recording of Council and committee meetings is not a matter for which any specific legislative provision is made in the Local Government Act (the Act) or the regulations. A council meeting that is open to the public is not a forum that is within the conspectus of the Listening and Surveillance Devices Act 1972 (noting that, at this point in time, this continues to be the relevant legislation as the successor Act has not yet been brought into operation) as it is not a “private conversation” as defined thereunder; and accordingly the issue of the recording of a council meeting is a procedural matter for councils determination. As such, it is not dealt with by the Act and / or the Local Government Act (Procedures at Meetings) Regulations 2013 or other regulations and so falls within section 86(8) of the Act as a matter in respect of which the Council can determine its own meeting procedures in circumstances where there is no existing legislative prescription. In the event that Council determined a policy position on this matter that allowed for Council Members to record Council and committee meetings, the recording will have status of an ‘official record“ for the purposes of the State Records Act 1997 and must be dealt with accordingly as a record of the Council. This requirement amongst other things includes the storage and availability of the recording together with the legislative period after which the recording may be destroyed Council members are required by the Code of Conduct to “comply with all Council policies, codes and resolutions (Clause 2.6 of the Code) and as such the policy position of Council (once determined) is the guide to how this matter is addressed and if necessary enforced.

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20.1 Strategy & Governance Information Only Report

Guidance for consideration of Policy Given the legal position that the recording of a council meeting (or not) is a procedural matter for each Council, guidance was sourced from the Minute Takers Handbook for Local Government (the Handbook) which was developed to provide guidance for minute takers in South Australian Councils and sets out legislative requirements and best practice recommendations.

The Handbook explains that minutes of Council meetings provide an ongoing record of Council decisions.

In particular, the minutes constitute a brief, but formal record of:

the Councils resolutions in relation to the business discussed at the meeting (i.e. the decisions made);

the action that is required to be undertaken by the Council’s administration following the meeting (indeed, they form the legal basis for and authorise such action); and

those present at a meeting and the formalities that have occurred. The Handbook offers the following commentary on this matter:

Some councils make audio recordings of Council meetings to assist the minute taker in ensuring the accuracy of the written minutes

There is no obligation, legal or otherwise, to record (in the form of audio or video recording) the proceedings at Council or Committee meetings. The minutes are intended to be a brief formal record of the outcomes of the meeting and Council is not required to keep a transcript of proceedings at meetings, the recording of Council meetings is not necessary.

Any perceived need to record a meeting can be overcome by projecting the agenda on a screen for all members (and everyone present) to see what the minute taker is typing and to also read what is being voted upon. The accuracy of the minutes can be maintained by this process.

Other Council Policies A review of a number of codes of practice for meeting procedures from other Councils reveals that some have considered the policy position of recording council meeting A sample of these are linked below

City of Victor Harbor - Code of Practice for Meeting Procedures City of Mount Gambier – Code of Practice for Meeting Procedures City of Burnside – Code of Practice Meetings and Documents Access and Procedures Wattle Range Council – Recording of Minutes Policy

From the review of these sample policies and codes it is apparent that this mechanism is not wide spread and is managed by those councils that permit it in a range of different ways This ranges from councils who record the audio of meetings and utilise the recording only to assist in the preparation of minutes through to councils who record (audio or video) meetings of council with the recordings broadcast by various means including streaming of the audio recording and another uploads to their website.

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20.1 Strategy & Governance Information Only Report

The councils who have elected to record public meetings of council and broadcast those recordings have done so primarily by means of their Code of Practice for Meeting Procedures (Section 86 8 of the Act referred to earlier in this report) and have some of the following in place to manage any issues that have, or they consider could< arise from the practice:-

All attendees are advised, on the notice of meeting, on notices at the entry to the chamber and verbally by the presiding member at each meeting, that the proceedings of the meeting are recorded

Once a policy is in place no prior approval is required to film, photograph or audio record public meetings of council but members of the public, elected members or the media are required to make their intention to record the meeting known to council officers or the Mayor. They are then required to do so from a dedicated area within the public gallery

Request that those recording a meeting not film, record or photograph those people in the public gallery ( however council can not guarantee the actions of those filming)

Precautionary measures are implemented if children or vulnerable adults are present at council meetings, including directing people who do not wish to be filmed to sit in the rows behind the people filming

Directing that recording should not be conducted in a manner that could intimidate a council or committee member from expressing their views and/or performing their functions as members of council.

When matters that are confidential are discussed members of the public and the media must cease recording, filming or photographing and leave the chamber with all their personal equipment.

Expectation that those people recording council meetings will not edit the recordings, film or photographs in a way that could lead to the misinterpretation of the proceedings.

Considerable direction to ensure that the meeting is not interrupted or obstructed or that there is any interference with any person seeking to attend the meeting

Procedures acknowledge that the presiding member will use all options available to them to ensure proper meeting conduct and that those who interfere with the good order of the meeting can be excluded from the meeting if they do not desist.

Considerations The Act and the Local Government Act (Procedures at Meetings) Regulations 2013 set out the purpose and form of minutes of a council or committee meeting, which is essentially to record the resolutions in relation to the business discussed at the meeting, the action that is required to be undertaken by the Council’s administration following the meeting and those present at a meeting and the formalities that have occurred Council has for some time now also taken the additional step of recording all resolutions live and in real time on a white board which is able to be viewed by all Elected Members, staff and members of the public present at the meeting so that the wording of all motions is clear to those voting and others present

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There is currently no legislative provision to direct if and how a Council or council member may record or not record meetings. Any recordings undertaken by a Council or council member are an official council record under the State Records Act which brings with it obligations for correct storage, management and destruction of a recording Until Council determines a policy position it is the role of the Mayor under the Local Government Act (Procedures at Meetings) Regulations 2013 to determine of a Council Member is permitted to record a council meeting and if so under what conditions Council may set a policy position on this matter including any conditions it determines necessary, and in doing so advice received suggests that the reasoning for doing so is a guide for said policy, together with how either a personal or corporate wide recording mechanism would be resourced and managed so as not to unduly disrupt the conduct of a meeting of act in a way to intimidate members of the Council.

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20.2.1 Corporate & Community Services Information Only Report

Report Number

20.2.1

Subject Riverland ICT Strategic Plan

Author of report

Nathan Wishart, Manager Corporate Services

Attachments Nil

File Reference

REPORT Management have recently worked with our neighbouring Riverland Councils in completing an information communication technology (ICT) strategic plan. A joint forum was recently held at the Berri Barmera Council Chambers, dated 26 April 2017. Further information, including a letter from all G3 councils will be forwarded to members for their consideration and review at the special meeting to be held 26 May 2017. A recommendation will be provided at that time that takes into account Councils preferred direction including the recent significant investment and migration to our new Council wide corporate system and preference for ICT capabilities to be deployed as a priority.

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20.3 Infrastructure Services Information Only Report

Report Number

20.3.1

Subject Update on Miscellaneous Items

Author of report

Director Infrastructure Services

Attachments None

File Reference None

CWMS Condition Audit Approximately 50% of this years budget allocation for the condition audit has been completed and the remainder will be completed by the end of May. Most PVC pipes that have been inspected are in good condition with some repairs required. The earthenware pipes inspected all have root intrusion, which was expected, The biggest issue raised thus far is the lack of inspection points and flushing points throughout the CWMS reticulation as well as the lack of vents/breathers. This is especially the case in Corowa Estate and other newer areas of Waikerie. This has caused some issues of odours escaping the CWMS during the audit causing some inconvenience for residents. At the conclusion of the audit the contractor will provide advice on the most appropriate remedial works to improve the system as well as ensure the longevity of the CWMS. Staff will prioritise these works and commence them as soon as possible. Loxton CWMS Treatment Plant Site Following the success of the last short term agreement to agist stock at the CWMS Treatment Plan site (locally referred to as Moore’s Woodlot) another 12 month agreement has been entered into. A longer term agreement may be sought in the future given the success of this arrangement. Loxton Riverfront Environmental Watering Council has been requested to assist with the environmental watering of the Loxton Riverfront through Loxton Landcare. The watering will occur once the Rotary Club has completed construction of the boardwalk (this is expected to be another couple of weeks). The watering will be undertaken in the same manner as previously with irrigation occurring 3 days a week through the Loxton West dam. Thieles Flat Environmental Watering Council has been requested to assist with potential environmental watering of Thieles Flat. Council staff will meet with Loxton Landcare in due course to ascertain what, if anything, Council can

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20.3 Infrastructure Services Information Only Report

contribute to the project. At this stage the area needs to dry out prior to being able to fully inspect the site. Waikerie Stormwater Projects Our staff are currently working to complete the stormwater project at the intersection of Stanley Street and West Road Waikerie. This project was more complicated than originally planned due to the location of several services within close proximity of the project (namely NBN, Telstra and CWMS) but is progressing well. The main part of the project should be trafficable by mid/end of next week (17-19 May) with the final elements of the project such as kerbs to be done as soon as possible in the coming weeks. Once the Stanley Street/West Road stormwater project is competed we will proceed to commence the Edwards Crescent stormwater management project. Waikerie Cliff Top Walk The Heritage Survey for Section 767 Hundred of Waikerie was undertaken on 18th April 2017. In attendance was the Director Infrastructure, representatives from the Crown Land Department as well as Vivienne Wood the Heritage Consultant. The outcomes from the Heritage Survey have yet to be released. Progress is being made with regard to the dedication of this land with Council staff liaising with the Crown Land Department. B-Double Network Level Heavy Vehicle Route Assessment and Risk Analysis Further to the report and resolution of Council in May Council staff have continued investigations into this project as well as liaised with representatives from HDS (the consulting engineers). It is likely that the initial route assessment and risk analysis will be undertaken in June this year with a further round of assessments to occur early in 2017/18 (July/August). The Councils allocation for this project will enable up to 2000 kilometres to be assessed. Council has 296 kilometres of sealed roads, 416 kilometres of Category 1 unsealed roads, 836 kilometres of Category 2 unsealed roads and 1242 kilometres of Category 3 roads (695 kilometres are formed, 547 kilometres are unformed). The route assessment will be undertaken on all Category 1 and 2 roads as well as approximately 100-150 kilometres of sealed roads. At this stage there is no intention to assess Category 3 roads. The majority of these roads will be assessed in June with the balance done in July/August. We may have capacity to do formal assessments for several roads at the second visit and at this stage it is intended to undertake the formal assessments on roads that have been requested to be gazetted as commodity routes/B Double routes or that have been determined that they should be gazetted as commodity routes/B Double routes. This may include roads such as Fisher Road,

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20.3 Infrastructure Services Information Only Report

Aunger Road and Bruce Road. Others will be identified during the route assessment process. It should be noted that the cost for the formal assessment is significantly more than the initial route assessments to be undertaken across the road network. This project is not only timely given the pressure on Council to have B Double access across much of the road network but it will also enable Council to update its road network data and ensure an updated commodity route and B Double route network. This has not been reviewed and updated for over 10 years.

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20.3 Infrastructure Services Information Only Report

Report Number

20.3.2

Subject 2016/17 Fleet Vehicle Budget

Author of report

Director Infrastructure Services

Attachments None

File Reference None

Report At the April 2017 Council meeting the following was resolved: That a further breakdown of vehicle changeover costs as per the Annual Business Plan be provided to the next council meeting. The 2016/17 Annual Business Plan included provision for the changeover of 14 fleet vehicles. As reported to the April 2017 Council meeting 12 vehicles had been changed over with quotes sought for the 2 remaining vehicles. The two remaining vehicles are now in the process of being changed over. The budget adopted for the fleet vehicle changeovers was $470k including $195k from trade in sales and $275k from general revenue. The actual budget figures for the fleet vehicle changeovers ended up being $452k expended with $197k from trade in sales leaving a balance from general revenue of $254k. It should be noted that our fleet management during 2016/17 resulted in 3 sedan type vehicles being replaced with works utility vehicles. The works utility vehicles do not attract Fringe Benefits Tax and therefore will result in approximately $10k/year of on-going annual operational savings.

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