ordinary council meeting...horizon power. cr lockwood declared an impartiality interest in item...

ORDINARY COUNCIL MEETING

MINUTES

NOTICE IS HEREBY GIVEN that an

Ordinary Meeting of Council was be held

in the Council Chambers, Welcome Road, Karratha 6.30pm Monday, 20 February 2012.

________________________ Collene Longmore

CHIEF EXECUTIVE OFFICER

No responsibility whatsoever is implied or accepted by the Shire of Roebourne for any act, omission or statement or intimation occurring during Council or Committee Meetings. The Shire of Roebourne disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee Meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee Meeting does so at that persons or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a license, any statement or intimation of approval made by any member or Officer of the Shire of Roebourne during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Roebourne. The Shire of Roebourne warns that anyone who has any application lodged with the Shire of Roebourne must obtain and should only rely on

WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Roebourne in respect of the application.

Signed: _________________________ Ms Collene Longmore Chief Executive Officer

DECLARATION OF INTERESTS (NOTES FOR YOUR GUIDANCE) (updated 13 March 2000) A member who has a Financial Interest in any matter to be discussed at a Council or Committee Meeting, which will be attended by the member, must disclose the nature of the interest: (a) In a written notice given to the Chief Executive Officer before the Meeting or; (b) At the Meeting, immediately before the matter is discussed. A member, who makes a disclosure in respect to an interest, must not: (c) Preside at the part of the Meeting, relating to the matter or; (d) Participate in, or be present during any discussion or decision-making procedure relative to the matter, unless to the extent that the disclosing member is allowed to do so under Section 5.68 or Section 5.69 of the Local Government Act 1995. NOTES ON FINANCIAL INTEREST (FOR YOUR GUIDANCE) The following notes are a basic guide for Councillors when they are considering whether they have a Financial Interest in a matter. I intend to include these notes in each agenda for the time being so that Councillors may refresh their memory.

1. A Financial Interest requiring disclosure occurs when a Council decision might advantageously or detrimentally affect the Councillor or a person closely associated with the Councillor and is capable of being measure in money terms. There are exceptions in the Local Government Act 1995 but they should not be relied on without advice, unless the situation is very clear.

2. If a Councillor is a member of an Association (which is a Body Corporate) with not less than 10 members i.e. sporting, social, religious etc), and the Councillor is not a holder of office of profit or a guarantor, and has not leased land to or from the club, i.e., if the Councillor is an ordinary member of the Association, the Councillor has a common and not a financial interest in any matter to that Association.

3. If an interest is shared in common with a significant number of electors or ratepayers, then the obligation to disclose that interest does not arise. Each case needs to be considered.

4. If in doubt declare.

5. As stated in (b) above, if written notice disclosing the interest has not been given to the Chief Executive Officer before the meeting, then it MUST be given when the matter arises in the Agenda, and immediately before the matter is discussed.

6. Ordinarily the disclosing Councillor must leave the meeting room before discussion commences. The only exceptions are:

6.1 Where the Councillor discloses the extent of the interest, and Council carries a motion under s.5.68(1)(b)(ii) or the Local Government Act; or

6.2 Where the Minister allows the Councillor to participate under s.5.69(3) of the Local Government Act, with or without conditions.

INTERESTS AFFECTING IMPARTIALITY DEFINITION: An interest that would give rise to a reasonable belief that the impartiality of the person having the interest would be adversely affected, but does not include an interest as referred to in Section 5.60 of the ‘Act’.

A member who has an Interest Affecting Impartiality in any matter to be discussed at a Council or Committee Meeting, which will be attended by the member, must disclose the nature of the interest; (a) in a written notice given to the Chief Executive Officer before the Meeting; or (b) at the Meeting, immediately before the matter is discussed.

IMPACT OF AN IMPARTIALITY DISCLOSURE There are very different outcomes resulting from disclosing an interest affecting impartiality compared to that of a financial interest. With the declaration of a financial interest, an elected member leaves the room and does not vote. With the declaration of this new type of interest, the elected member stays in the room, participates in the debate and votes. In effect then, following disclosure of an interest affecting impartiality, the member’s involvement in the Meeting continues as if no interest existed.

Ordinary Council Meeting – Minutes 20 February 2012

Page 2

TABLE OF CONTENTS ITEM SUBJECT PAGE NO

1 OFFICIAL OPENING ................................................................................................ 5

2 PUBLIC QUESTION TIME ........................................................................................ 5

3 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE .................. 5

4 DECLARATIONS OF INTEREST ............................................................................. 6

5 PETITIONS/DEPUTATIONS/PRESENTATIONS ...................................................... 6

6 CONFIRMATION OF MINUTES AND BUSINESS ARISING FROM MINUTES OF PREVIOUS MEETINGS ............................................................................................ 7

7 ANNOUNCEMENTS BY PERSON PRESIDING WITHOUT DISCUSSION .............. 7

8 CHIEF EXECUTIVE OFFICER & EXECUTIVE SERVICES ...................................... 8

8.1 QUEEN’S BIRTHDAY PUBLIC HOLIDAY 2012 – REQUEST FOR ALTERNATIVE DATE ................................................................................................................... 8

8.2 EXTRAORDINARY ELECTION RESULTS FOR WICKHAM/PT SAMSON/COSSACK WARD AND MEMBER APPOINTMENTS TO COMMITTEES . ................................................................................................................. 13

8.3 QUASI JUDICIAL ROLE OF COUNCILLORS - POLICY ....................................... 22

8.4 QUARTERLY REPORT .......................................................................................... 33

9 FINANCIAL SERVICES .......................................................................................... 40

9.1 FINANCIAL STATEMENT FOR PERIOD ENDING 30 NOVEMBER 2011 ............. 40

9.2 FINANCIAL STATEMENT FOR PERIOD ENDING 31 DECEMBER 2011 .............. 61

9.3 LIST OF ACCOUNTS DECEMBER 2011/JANUARY 2012 .................................... 82

10 COMMUNITY AND CORPORATE SERVICES ..................................................... 108

10.1 DIGITAL TELEVISION FOR COMMUNITIES SERVED BY SELF-HELP RETRANSMISSION TOWERS – DECISION REQUIRED ON OPTING IN TO SATELLITE SUBSIDY SCHEME .......................................................................... 108

10.2 113

ROEBOURNE ADVISORY COMMITTEE MINUTES FEBRUARY 2012 .......................... 113

11 DEVELOPMENT, REGULATORY AND INFRASTRUCTURE SERVICES .......... 120

11.1 APPLICATION FOR TWO OR MORE DOGS – 23 CARLSEN WAY PEGS CREEK .. ............................................................................................................... 120

11.2 APPLICATION FOR TWO OR MORE DOGS – 8 PARKER CLOSE, BAYNTON . 126

11.3 ADOPTION OF CLEANSWEEP TASKFORCE STRATEGIC PLAN 2011-2015 ... 133

11.4 PROPOSED SIX MULTIPLE DWELLINGS – LOT 74 WELLARD WAY, BULGARRA ......................................................................................................... 136


Page 3

11.5 MODIFICATION OF DRAINAGE RESERVE 49731 ASSOCIATED WITH THE NICKOL WEST SUBDIVISION AND DEVELOPMENT ......................................... 149

11.6 USE NOT LISTED - PROPOSED SUPPLEMENTARY ACCOMMODATION – LOT 1397 (18) NELSON COURT, PEGS CREEK ........................................................ 155

11.7 R-CODES VARIATION APPLICATION – PROPOSED CARPORT - LOT 328 WICKERSON WAY, BULGARRA ........................................................................ 165

11.8 ROEBOURNE DEPOT (RESERVE 30450) – FUTURE LAND USE INVESTIGATIONS ................................................................................................ 179

11.9 STALLHOLDER APPLICATION WITHIN KARRATHA CBD AREA .................... 185

12 STRATEGIC PROJECTS & BUSINESS ............................................................... 195

12.1 SUB-LEASE OF LOT 30 BAYLY AVE – KARRATHA AIRPORT ......................... 195

13 ITEMS FOR INFORMATION ONLY ...................................................................... 202

13.1 INFORMATION ONLY ITEMS - DECEMBER 2011 AND JANUARY 2012 ........... 202

13.2 SHIRE PRESIDENT’S MAIL – DECEMBER 2011 AND JANUARY 2012 ............ 204

13.3 REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE COMMON SEAL ................................................................................................... 205

13.4 COUNCILLOR REPRESENTATIVES AT MEETINGS .......................................... 206

13.5 TABLED CORRESPONDENCE DECEMBER 2011 AND JANUARY 2012 .......... 209

13.6 BUDGET AMENDMENTS FOR THE PERIOD ENDING 31 DECEMBER, 2011 ... 210

13.7 NON STATUTORY DONATIONS FOR PERIOD ENDING 31 DECEMBER, 2011 212

13.8 MONTHLY BUILDING STATISTICS - JANUARY 2012 ........................................ 214

13.9 PLANNING DECISIONS ISSUED - 6 DECEMBER 2011 - 5 FEBRUARY 2012 .. 218

13.10 LOCAL GOVERNMENT POSTAL ELECTION 2011 ............................................ 222

13.11 ACHIEVING CITY STATUS .................................................................................. 224

13.12 STATUS REPORT TO THE COMMUNITY - RESPONSE TO COUNCIL RESOLUTION 151914, ORDINARY COUNCIL MEETING 19 DECEMBER 2011 226

13.13 WALKINGTON AND KARRATHA LIBRARY PILBARA CITIES FUNDING APPLICATION ...................................................................................................... 230

14 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .......................... 233

15 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN ....... 233

16 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............................................................................................................. 234

16.1 LONG TERM SUSTAINABILITY .......................................................................... 234

17 MATTERS BEHIND CLOSED DOORS................................................................. 237

17.1 ACCOUNTS RECEIVABLE FINANCIALS – DECEMBER 2011 ........................... 237

17.2 PILBARA UNDERGROUND POWER PROJECT (PUPP) UPDATE .................... 238

17.3 TENDER 14-11/12 SUPPLY, INSTALLATION AND CONSTRUCTION OF BULGARRA PUBLIC OPEN SPACE PROJECT .................................................. 240


Page 4

17.4 BULK INFRINGEMENT WITHDRAWAL .............................................................. 244

17.5 KARRATHA RESIDENTIAL INFILL PROGRAM .................................................. 249

17.6 COMMUNICATIONS CONSULTANT REQUEST FOR TENDER ......................... 251

17.7 KARRATHA LEISURE COMPLEX – REGIONAL DEVELOPMENT AUSTRALIA FUNDING .............................................................................................................. 256

17.8 SUB-LEASE OF LOT 32 & 33 KARASEK WAY – KARRATHA AIRPORT .......... 258

17.9 CONFIDENTIAL INFORMATION ONLY - UPDATE ON KLC FUNDING. ............. 259

18 CLOSURE & DATE OF NEXT MEETING ............................................................. 260


Page 5

MINUTES

1 OFFICIAL OPENING

The Ordinary Meeting of Council held in the Council Chambers Welcome Road, Karratha on 20 February 2012 was declared open at 6.30pm. Cr Long acknowledged the traditions of the Ngarluma people, on whose land we are gathered here today.

2 PUBLIC QUESTION TIME Vicki Long Has there been any environmental survey conducted for the intended creek line crossing near the Catholic Church?

Director Development, Regulatory and Infrastructure Services: Question taken on notice.

3 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF

ABSENCE Councillors: Cr Peter Long [Deputy President] Cr Nicole Lockwood Cr John Lally Cr Evette Smeathers Cr Joanne Pritchard Cr Sharon Vertigan Cr Garry Bailey Cr Janine Miller Cr Margaret Bertling Cr Michael Saylor

Staff: Collene Longmore Chief Executive Officer David Pentz Director Development, Regulatory &

Infrastructure Services Andrew Ward Director Community and Corporate

Services Simon Kot Director Strategic Projects &

Business Ray McDermott Executive Manager Corporate

Services Ron Van Welie Executive Manager of Works Craig Watts Executive Manager of Regulatory

Services Henry Eaton Manager Corporate Compliance Katherine Galvin Advisor to the CEO Tishka Hanlon PA to the CEO (Minute Taker)


Page 6

Apologies: Cr Fiona White-Hartig [President] Mitchell Cameron Executive Manager Strategic

Business Absent: Leave of Absence: Cr Pritchard, Cr Smeathers Cr Pritchard and Cr Smeathers requested a leave of absence for the March 2012 Ordinary Council Meeting.

COUNCIL RESOLUTION

Res No : 151880

MOVED : Cr Lockwood SECONDED : Cr Lally

CARRIED

FOR : Cr Long, Cr Lockwood, Cr Lally, Cr Smeathers, Cr Pritchard, Cr Vertigan, Cr Bailey,Cr Miller, Cr Bertling, Cr Saylor. AGAINST : Nil

Members of Public: Owen Hightower, Liz Yates Members of Media:

4 DECLARATIONS OF INTEREST

Cr Smeathers declared a financial interest in Item 17.2: Pilbara Underground Power Project. Nature of Impartiality: Cr Smeathers is an employee on Maternity Leave from Horizon Power. Cr Lockwood declared an impartiality interest in Item 17.2: Pilbara Underground Power Project. Nature of Impartiality: Cr Lockwood’s husband is responsible for delivering the Pilbara Underground Power Project as of 20 February 2012.

5 PETITIONS/DEPUTATIONS/PRESENTATIONS

Deputy Shire President presented a gift to past Councillors David (Harry) Hipworth and Ben Lewis for recognition of their service to the Shire of Roebourne.


Page 7

6 CONFIRMATION OF MINUTES AND BUSINESS

ARISING FROM MINUTES OF PREVIOUS MEETINGS

RECOMMENDATION That the Minutes of the Ordinary Meeting of Council held on 19 December 2011 be confirmed as a true and correct record of proceedings.

COUNCIL RESOLUTION

Res No : 151881

MOVED : Cr Vertigan SECONDED : Cr Pritchard

CARRIED

FOR Cr Long, Cr Lockwood, Cr Lally, Cr Smeathers, Cr Pritchard, Cr Vertigan, Cr Bailey,Cr Miller, Cr Bertling, Cr Saylor. AGAINST Nil

7 ANNOUNCEMENTS BY PERSON PRESIDING

WITHOUT DISCUSSION

07/12/2011 – UWA Signing Ceremony – Perth 08/12/2012 - Landcorp Meeting - General Industrial Land Discussion 15/12/2012 - Meeting with Minister Collier regarding the Library and Walkington Theatre –

Perth 21/12/2012 - Roebourne Planning Meeting – Review of PIIG 2 costs 27/01/2012 – Meeting with Karratha Taxi’s 02/02/2012 - Water Corporation Update with Shire of Roebourne


Page 8

8 CHIEF EXECUTIVE OFFICER & EXECUTIVE

SERVICES

8.1 QUEEN’S BIRTHDAY PUBLIC HOLIDAY 2012 – REQUEST FOR ALTERNATIVE DATE

File No: GR.2

Responsible Executive Officer: Chief Executive Officer

Reporting Author: Manager Corporate Compliance

Date of Report: 20 January 2012

Applicant/Proponent: Shire of Roebourne

Disclosure of Interest: Nil

Attachment(s) Nil

PURPOSE The purpose of this report is to seek a resolution from Council that the Queen’s Birthday Public Holiday for 2012 to be celebrated on Monday 6 August 2012, to coincide with the Shire’s FeNaClNG Festival. BACKGROUND This year, the Governor has declared that the celebration day for the anniversary of the Queen’s Birthday (Queen’s Birthday Public Holiday) shall be observed, in the State of Western Australia, on Monday 1 October 2012. Local Governments may request that the public holiday be celebrated on an alternative date of significance within the districts, in lieu of the date proclaimed as the public holiday for the rest of the State. Feedback is required from local governments prior to 24 February 2012. The Shire of Roebourne has held its Queen’s Birthday public holiday long weekend on the same weekend as the FeNaClNG Festival on the first weekend in August. This arrangement has been in place as early as 1996. It has also become a weekend where community groups have scheduled major sporting or regional events to coincide with the three days of festivities. The Queen’s Birthday has become an anomaly in Australia as to when it is celebrated. The official Queen’s Birthday is on 21 April, whereas Western Australia celebrate the birthday on the first weekend in October, whilst the rest of Australia celebrate it on the second weekend in June of each year. Other local governments in the Pilbara have also had alternate dates to the date adopted by the State. The Town of Port Hedland have held the public holiday on the first Monday in August to coincide with the Port Hedland Cup Day, whilst the Shire of East Pilbara have two dates set, those in Marble Bar hold the Queen’s Birthday on the first Monday in July to run the Marble Bar Cup Day Race, whilst the rest of the community of the Shire of East Pilbara celebrate the public holiday on the third Monday in August to recognise the annual Fortescue Festival.


Page 9

The Queen’s Birthday not only holds significance as a public holiday for the community but also it is recognised within the community as a proclaimed public holiday in terms of industrial relations law. Whilst the Pilbara is much a resource intense region, large national companies and government departments incur conflict within the one state as to public holiday leave or applicable penalty rates for staff. Hence the need by the State Government to seek notification by local governments of their intention to vary the Queen’s Birthday public holiday weekend to that otherwise determined for 1 October 2012 to ensure legislation and industrial laws and industrial awards are modified to effect any changes. In 1997, a survey was conducted seeking public opinion as to the preferred date for the Queen’s Birthday. 67% of respondents supported the public holiday being August whilst the remaining 33% preferred the State Government’s proclaimed date of October. Periodically, opinion has been sought to see whether there has been a change in the tide of support. In 2009 a further survey was conducted with 65% of respondents supporting the August public holiday. On 14 February 2011, Council resolved:

Res No : 151502 MOVED : Cr Lewis SECONDED : Cr Pritchard That Council resolve to have Monday 1 August 2011 gazetted as the Queens Birthday Public Holiday in the Shire of Roebourne and agree to undertake community consultation to consider whether Council continue to support this approach for 2012 and beyond.

Unfortunately with the late commencement of this matter, time has prevented a community opinion to be ascertained for 2012’s holiday schedule. A community survey is being arranged for April 2012 to re-assess the level of support in the community to change. The Shire has been advised by the FeNaClNG organising committee that the dates have been set for 4-5 August 2012 for the festival. Traditionally the public holiday then fell on the Monday being 6 August 2012. LEVEL OF SIGNIFICANCE The level of significance is high; the decision will impact on local business closures, community groups and rate payers who have already made plans for the 2012 August long weekend. A change at this time is likely to cause inconvenience to business and organising groups who traditionally have made plans for this time of the year. Additionally there has been support for a public holiday at this time of the year by the community. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION The last community survey in 2009 indicated that 65% of residents were in favour of the alternative date. Another community survey will occur in April of 2012 to decide whether the community are still in favour of this date, or if they would like to see this date change. STATUTORY IMPLICATIONS Section 5 of the Public and Bank Holidays Act 1997 pertains to this matter. POLICY IMPLICATIONS There are no policy implications.


Page 10

FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS Key Goal #1 Communities “We will further develop and maintain the infrastructure and facilities to

create aesthetically attractive and liveable towns which will develop into more diverse and balanced communities.”

Objectives: Creating aesthetically attractive and vibrant towns. Facilitating inclusive and engaged communities. Providing a range of appropriate facilities that reflect the demography of the communities.

Initiatives 2009-13: Enhance the sense of community by coordinating a range of community events and activities. Encourage engagement of transient workers in community/sporting activities. Develop youth programs and a plan to improve youth program and service delivery. Initiate a community engagement policy in consultation with stakeholders.

Priorities 2011/12: Enhance the sense of community by coordinating a range of community events and activities. Develop youth programs and a plan to improve youth program and service delivery. Encourage engagement of transient workers in community/sporting activities.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. With community awareness of this time being a public holiday, businesses make decisions to either continue working (if they are a national business) or close down in lieu of the expectation to work in October whilst the rest of the State is observing a public holiday. There will always be some level of disruption to work when public holidays do not coincide with other States. Social Issues The Community has previously indicated a strong position (65%) to retain the public holiday in August to coincide with the FeNaClNG community festivities. A deviation would not be in the interest of the community given there has been no prior consultation to the change. Given that many community groups and individuals would have already made plans for the 2012 August long weekend, it is recommended that Council resolve to celebrate the Queen’s Birthday on Monday 6 August 2011. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation.

RELEVANT PRECEDENTS The Council has provided a variation to the state wide public holiday by holding the Queen’s Birthday public holiday on the first Monday in August since 1996, but has always prefaced this by the continued demand of support by the community to this alternate date until community opinion changes. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter.


Page 11

VOTING REQUIREMENTS Simple.

OPTIONS: Option 1 As per Officer’s Recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 5 of the Public and Bank Holidays Act 1997 RESOLVES to: 1. NOT OBSERVE Monday 6 august 2012 as the Queen’s Birthday Public Holiday; 2. OBSERVE Monday 1 October 2012 as the State’s proclaimed Queen’s Birthday Public

Holiday and that the Shire of Roebourne also observe this date for it’s community; 2. ADVISE the Minister for 24 February 2012 accordingly of our decision, and 3. UNDERTAKE community consultation to consider whether Council continue to support

this approach for 2013 and beyond.

CONCLUSION For a number of years, Council have resolved to celebrate the Queen’s Birthday on the first Monday in August, to coincide with the Shire’s annual FeNaCING Festival. The last community survey in 2009 indicated that 65% of residents were in favour of the alternative date.

OFFICERS RECOMMENDATION

That Council by SIMPLE Majority pursuant to Section 5 of the Public and Bank Holidays Act 1997 RESOLVES to:

1. AFFIX Monday 6 August 2012 to be gazetted as the Queen’s Birthday Public Holiday in the Shire of Roebourne,

2. ADVISE the Minister before 24 February 2012 of the Shire of

Roebourne Council’s decision, and

3. UNDERTAKE community consultation to consider whether Council continues to support this approach for 2013 and beyond.


Page 12

COUNCIL RESOLUTION

Res No : 151882

MOVED : Cr Lockwood SECONDED : Cr Lally That Council by SIMPLE Majority pursuant to Section 5 of the Public and Bank Holidays Act 1997 RESOLVES to:

1. AFFIX Monday 6 August 2012 to be gazetted as the Queen’s Birthday Public Holiday in the Shire of Roebourne,

2. ADVISE the Minister before 24 February 2012 of the Shire of Roebourne Council’s decision, and

3. UNDERTAKE community consultation to consider whether Council continue to support this approach for 2013 and beyond.

CARRIED

FOR : Cr Long, Cr Lockwood, Cr Lally, Cr Smeathers, Cr Pritchard, Cr Vertigan, Cr Miller, Cr Bertling, Cr Saylor. AGAINST : Cr Bailey


Page 13

8.2 EXTRAORDINARY ELECTION RESULTS FOR WICKHAM/PT SAMSON/COSSACK WARD AND MEMBER APPOINTMENTS TO COMMITTEES

File No: GV.4



Date of Report: 1 February 2012

Applicant/Proponent: Executive Services


Attachment(s) Nil

PURPOSE To advise of the outcome of extraordinary election for the Wickham/Pt Samson/Cossack Ward and to appoint the newly elected member to advisory committees or working groups, if any. BACKGROUND A lack of nominations received for the Wickham/Pt Samson/Cossack Ward vacancy for the October 2011 ordinary elections prompted the need for an extraordinary election to then be called to fill the vacancy. The extraordinary election was scheduled for 28 January 2012. During the electoral process of seeking nominations, only one nomination was received during the nomination period from “Michael Saylor”. Mr Saylor was elected unopposed by the Deputy Returning Officer at 4pm on 22 December 2011 and was informed of the outcome after the declaration was made. Mr Saylor was sworn in after making his declaration to the office of Councillor for the Shire of Roebourne on 11 January 2012 in front of Ms Janette Parsons-Smith JP at the Shire of Roebourne Administration Office in Karratha. Cr Saylor’s appointment fully completes the Council representation since July 2010 when Council was represented by only 10 of the 11 councillors since former Cr Des Roth’s resignation. Council now needs to determine whether Cr Saylor is to be appointed to any committees or working groups of Council. It is preferred that the workload of all council representatives is shared amongst all members to represent their community where possible.


Page 14

Below is a table of the existing appointments to various meeting structures. Internal Portfolio’s:

INTERNAL PORTFOLIO’S COUNCILLOR

Community and Corporate Services Cr Pritchard, Smeathers, Vertigan & Bertling

Development, Regulatory & Infrastructure Services

Cr White-Hartig, Bailey & Long

Council Committees:

COUNCIL COMMITTEE DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Audit & Organisational Risk Ctee Chief Executive Officer

Manager Corporate Compliance

Cr Smeathers, Lally, Pritchard & Lockwood

Cr White-Hartig (Proxy)

Roebourne Advisory Group Community and Corporate Services Cr White-Hartig, Cr Bailey

Yaburara Heritage Trail Steering Committee

Community and Corporate Services

History Officer

Cr Long, Cr Pritchard

Advisory Groups:

ADVISORY GROUPS DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Karratha Airport Advisory Group Chief Executive Officer

Dir Strategic Projects & Business

Exec Mgr Strategic Planning

Mgr Airport Commercial

Mgr Airport Compliance

Co-ord Airport Operations

Cr Lockwood, Lally & Long

Waste Services Advisory Group Chief Executive Officer


Mgr Waste Management Services


Housing Reference Advisory Group Chief Executive Officer

Mgr Corporate Compliance

Building Maintenance Co-ordinator

Cr White-Hartig & Miller

Plant Reference Advisory Group Chief Executive Officer

Dir Development, Regulatory & Infrastructure Services

Exec Mgr Works

Plant Co-ordinator

Cr Lally & White-Hartig

Project Control Groups:

PROJECT CONTROL GROUPS DIVISION & STAFF MEMBER [if applic]

COUNCILLOR


Page 15


COUNCILLOR

Youth Shed Project Chief Executive Officer


Mgr Community Facilities

Mgr Environmental Health Services


Snr Community Development Officer

Youth Shed Supervisor

Project Manager

Cr Pritchard, Bertling, Miller & Vertigan

Administration Office Expansion Project Chief Executive Officer


Exec Mgr Corporate Services

Mgr Human Resources

Project Manager

Cr White-Hartig

Pam Buchanan Family Centre Project Dir Strategic Projects & Business

Dir Corporate & Community Services


Project Manager

Cr Lally

Bulgarra Sporting Precinct Project Dir Strategic Projects & Business



Recreation Facilities Co-ordinator


Project Manager

Cr Lally, Bertling & Miller

Dampier Highway Streetscaping Project Dir Strategic Projects & Business


Mgr Strategic Planning

Exec Mgr Works

Project Manager

Cr Vertigan

Karratha Leisure Complex Project Dir Community & Corporate Services


Exec Mgr Works

Mgr Statutory Planning

Mgr Building Services



Project Manager

Cr Vertigan, Pritchard, Bertling & Smeathers

Roebourne Aquatic Centre Project Dir Strategic Projects & Business

Dir Community & Corporate Services




Mgr Roebourne Aquatic Centre

Project Manager

Cr Bailey


Page 16

External Committees:

EXTERNAL COMMITTEE DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Pilbara Regional Council (PRC) Chief Executive Officer Cr Lockwood & White-Hartig Cr Vertigan & Smeathers (Proxies)

Pilbara Regional Road Group CEO & Infrastructure Services Cr Lockwood & White-Hartig

Karratha Visitor Centre Committee Community and Corporate Services Cr Bertling & White-Hartig

Roebourne Visitor Centre Committee Community and Corporate Services Cr Bailey & White-Hartig

Walkington Theatre Management Committee


Cr Smeathers

Cr Bertling (Proxy)

West Pilbara Communities for Children Consortium

Community and Corporate Services Cr Vertigan

LEVEL OF SIGNIFICANCE Obtaining a full complement of representatives to Council is significant in the terms of experience and knowledge which a councillor brings with them to Council. This knowledge is further facilitated by their individual input and representation on community groups and committees. COUNCILLOR/OFFICER CONSULTATION No previous Councillor or Officer consultation has occurred, however informed discussion should be held amoungst elected members as to any changes in their representation. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Council is required to review meeting structures and representations following each ordinary local government election or when there is a change in representation. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Council representation on committees and groups may have some imposts of travel costs to attend meetings – depending upon their location and frequency. Elected members will be remunerated on an annual basis and will not impact beyond budget allowances. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter.


Page 17

Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Absolute Majority for changes to representations on committees or working groups.

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by Simple Majority pursuant to Section 5.8 of the Local Government Act 1995 RESOLVES to NOT make any changes to existing committees and/or working groups.

Option 3 That Council by Simple Majority pursuant to Section 5.8 of the Local Government Act 1995 RESOLVES to DEFER this matter pending further discussions amongst elected members until the March Ordinary Council Meeting.

CONCLUSION The Officer’s Recommendation makes provision for any changes, so determined amongst elected members, to current representations. The availability of Cr Sayor enables the workload of councillors to be spread further. Council may wish to consider Option 3, that is deferral to enable all councillors to reconsider representations informally and represent the matter for March 2012.

OFFICER’S RECOMMENDATION

That Council by ABSOLUTE Majority pursuant to Section 5.10 of the Local Government Act 1995 RESOLVES to AMEND the following representations:

a. Cr ____________ to replace Cr ______________ on the ____________________ Committee/Working Group

b. Cr ____________ to replace Cr ______________ on the ____________________ Committee/Working Group

c. Cr ____________ to replace Cr ______________ on the ____________________ Committee/Working Group


Page 18

Reason for variation: given recent resignations received by the CEO from elected representatives from various committees, an amended officer’s recommendation was put forward

AMENDED OFFICERS RECOMMENDATION

That Council by ABSOLUTE MAJORITY pursuant to section 5.10 of the Local Government Act 1995, RESOLVES to: 1. RECEIVE the resignation letter from Cr Pritchard to the Roebourne Advisory

Committee; 2. RECEIVE the resignation letter from Cr Lockwood to the Pilbara Regional

Council; and 3. APPOINT: (a) Cr _________________to the Roebourne Advisory Committee; and (b) Cr _________________to the Pilbara Regional Council. 4. REVIEW and ENDORSE Council representation to the following

committees/working groups: (a) APPOINT Cr _______________ to REPLACE Cr ______________ on the

___________________________________ Committee/Working Group (b) APPOINT Cr _______________ to REPLACE Cr ______________ on the

___________________________________ Committee/Working Group (c) APPOINT Cr _______________ to REPLACE Cr ______________ on the

___________________________________ Committee/Working Group

COUNCIL RESOLUTION

Res No : 181883

MOVED : Cr Lockwood SECONDED : Cr Smeathers That Council by ABSOLUTE MAJORITY pursuant to section 5.10 of the Local Government Act 1995, RESOLVES to: 1. RECEIVE the resignation letter from Cr J Pritchard to the Roebourne Advisory

Committee; 2. RECEIVE the resignation letter from Cr N Lockwood to the Pilbara Regional

Council; and 3. APPOINT: (a) Cr Saylor to the Roebourne Advisory Committee; and

(b) Cr Vertigan to the Pilbara Regional Council with Cr Bertling as additional Proxy.

4. REVIEW and ENDORSE Council representation to the following committees/working groups: (a) APPOINT Cr Lally to the Karratha Leisure Complex Project Control

Group (b) APPOINT Cr Long to the Karratha Leisure Complex Project Control

Group (c) APPOINT Cr Saylor to the Roebourne Aquatic Centre Project Control

Group. CARRIED



Page 19

Reason for variation: Item 4 was varied as it was incouraged that more elected members would be welcomed to the Project control Groups. 6.45pm Cr Vertigan left the room 6.46pm Cr Vertigan entered the room


Page 20


Page 21


Page 22

8.3 QUASI JUDICIAL ROLE OF COUNCILLORS - POLICY

File No: CM.80


Reporting Author: Corporate Compliance Officer


Applicant/Proponent: Executive Services


Attachment(s) Policy Document

PURPOSE To review and approve the draft policy document Quasi Judicial Role of Councillors. BACKGROUND ‘Quasi-Judicial’ functions are those which involve the making of a decision by the Council in the exercise of a discretionary power. The whole and all parts of the decision making process must be conducted by Councillors in a judge like manner. This means that an application involving a Quasi Judicial function must be assessed against statutory requirements and is subject to the principles of natural justice and the controls available through Administrative Law. A Councillor must show no bias or conflict of interest. A Councillor must have no overriding obligation or loyalty to any Ward, organisation or person. A Councillor may be an advocate for a Ward, organisation or person, but this must be set aside when finally making a decision in good faith for the benefit of the entire community of the Shire of Roebourne. A Councillor has an obligation to act and appear to act with complete judicial fairness. A Councillor must make a decision on the merits of the case, based on the facts and the law applying at the time. Councillors must make decisions by applying the law and Council policies as they exist, not on what they would like them to be or on their personal moral viewpoints. When Council determines an application/matter that directly affects a person’s right and interests, there is an expectation that the Council’s judicial character to make the appropriate decision arises from its obligation to abide by the principles of natural justice. Examples of Quasi-Judicial authority include town planning applications, building licences, applications for other permits/licences (eg under Health Act, Dog Act or Local Laws) and other decisions that may be appealable to the State Administrative Tribunal. This policy reinforces the need by Council and its members to maintain a fair and independent approach when deliberating on matters before Council. Members of Council are required by the Code of Conduct to ensure that they act properly, fairly and transparently in their office of Councillor and this policy reinforces that view when it comes to the legislative functions and obligations of Council to its community. The policy document reinforces and reminds both councillors but also public that there is a need for non-bias decision making and that natural justice is to be observed at all times.


Page 23

LEVEL OF SIGNIFICANCE High level of significance in terms of Council and its council members being seen as an independent arbitrating body looking after the best interests of the community. COUNCILLOR/OFFICER CONSULTATION CEO has been consulted on the proposal. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Section 2.7 of the Local Government Act provides Council the ability to create and modify policies to suit its ability to govern its local community and to carry out the services so demanded. The proposed policy will improve the validity of Council Policies in review situations by the State Administrative Tribunal (SAT). The draft policy is consistent with the Council’s code of conduct in terms of the obligations of council members acting in the office of Council for the Shire of Roebourne. This is consistant with the principles identified in Section 2.10 of the Local Government Act 1995. POLICY IMPLICATIONS There are no existing policy implications. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS Key Goal #2: Delivering Services “We will provide efficient and effective Local Government service delivery

that meets our communities’ expectations” Objectives: Meeting the set service standards.

Building a high performance work culture. Focusing on continuous improvement and best practice.

Initiatives 2009-13: Set service standards and regularly review to ensure they reflect the communities’ priorities. Develop work improvement programs, implement and regularly review to meet current and future service standards. Continually review and streamline key work practices and work processes.

Priorities 2011/12: Set service standards and regularly review to ensure they reflect the communities’ priorities. Implement internal business improvement program.

RISK MANAGEMENT CONSIDERATIONS Putting a policy in place reinforces and educates decision makers on their responsibilities as well as providing assurances to the public about ethical decision making processes. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


Page 24


RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 2.7 of the Local Government Act 1995 RESOLVES to NOT ACCEPT the Quasi Judicial Role of Councillor’s Policy for the Shire of Roebourne.

CONCLUSION A growing number of local governments are beginning to introduce such policies or standards into their Council’s to heighten awareness to their decision makers of the responsibility they take on as a Councillor when making decisions about matters that have basis against legislative frameworks. It serves as a level of comfort and confidence should matters be taken to the State Administrative Tribunal, that due processes of natural justice should have been followed.


That Council by SIMPLE Majority pursuant to Section 2.7 of the Local Government Act 1995 RESOLVES to ADOPT the “Quasi Judicial Role of Councillors” Policy for the Shire of Roebourne.


Page 25

COUNCIL RESOLUTION

Res No : 151884

MOVED : Cr Vertigan SECONDED : Cr Bailey That Council suspend Standing Orders to allow for open discussion of this item.

CARRIED


6.51pm Cr Pritchard left the room

COUNCIL RESOLUTION

Res No : 151885

MOVED : Cr Miller SECONDED : Cr Lally That Council reinstate Standing Orders. CARRIED

FOR : Cr Long, Cr Lockwood, Cr Lally, Cr Smeathers,Cr Vertigan, Cr Bailey, Cr Miller,

Cr Bertling, Cr Saylor. AGAINST : Nil

6.53pm Cr Pritchard re entered the room

COUNCIL RESOLUTION

Res No : 151886

MOVED : Cr Vertigan SECONDED : Cr Lockwood That Council by SIMPLE Majority pursuant to Section 2.7 of the Local Government Act, 1995 RESOLVES to ADOPT the “Quasi Judicial Role of Councillors” Policy for the Shire of Roebourne. LOST FOR :Cr Lockwood, Cr Pritchard, Cr Smeathers, Cr Vertigan AGAINST :Cr Miller, Cr Bertling, Cr Lally, Cr Bailey, Cr Long, Cr Saylor


Page 26

COUNCIL RESOLUTION

Res No : 151887

MOVED : Cr Bailey SECONDED : Cr Miller Council lay item on the table. CARRIED

FOR : Cr Long, Cr Lockwood, Cr Lally, Cr Smeathers, Cr Pritchard, Cr Bailey,Cr Miller,

Cr Bertling, Cr Saylor. AGAINST : Cr Vertigan.

Cr Vertigan Against: The policy suffices as it is.


Page 27

Executive Services CE11

Decision Making- Quasi Judicial Role Policy

Document Control Statement – The electronic reference copy of this Policy is maintained by the Executive Services Department. Any printed copy may not be up to date and you are advised to check the electronic copy at http://intranet/ to ensure that you have the current version. Alternatively, you may contact the Executive Services Department.

POLICY OBJECTIVES

To assist Elected Members and employees of the Shire of Roebourne to recognise when they are performing quasi-judicial functions

To explain why special principals apply to the performance of quasi-judicial functions

To provide guidance as to the conduct appropriate to the performance of quasi-judicial functions

To explain some of the consequences to the Shire and to Elected Members and employees of the failure to act appropriately when performing quasi-judicial functions.

EXPLANATION OF THE PRINCIPLES OF THE QUASI-JUDICIAL ROLE Because the quasi-judicial role is not explained in Local Government written laws, and for clarification to Elected Members and employees, the following explanation of the role is provided:

1. The community expects that persons sitting in judgement will: a) be totally free of bias or conflict of interest b) make their decisions only on the basis of the relevant facts and principles; and

c) give all interested parties the benefit of the principles of natural justice, which is often equated with acting with judicial fairness.

2. The community expects that where a decision-making body is made up of more than

one person:

a) all of those persons will act in accordance with the standards in a), b) and c) above;

b) all will take the same facts and principles into consideration; and c) the whole body will apply the principles of natural justice.

3. Those are the expectations of the community of persons performing judicial functions (e.g Judges and Tribunal members). The community expectations are reflected in the requirements of the law.

4. The community is increasingly in this era, coming to expect that bodies required to

make decisions affecting the property and interests of other persons will act in a manner similar to Judges or Tribunals. A local government Council when deciding applications for planning approval, and for other approvals, licences, consents and permits is such a body, and the granting of approvals, licences, consents and permits is a quasi-judicial function.

http://intranet/


Page 28

5. The community expectation is that in performing quasi-judicial functions, the Council as a body, and members of the Council individually, will act in a quasi-judicial manner

6. The best and simplest explanation of a quasi-judicial manner is that it will be judge like.

The simplest question to be asked by a person performing the role is, how would one expect a judge performing his/her official role, to act in those circumstances?

7. Elected Members will constantly be made aware when performing their quasi-judicial

functions that they hold the position of Elected Member because they have been elected by their constituency. The constituency, until it is properly educated in the requirements of due process, will tend to expect Elected Members to protect the interests of the constituency, even when performing quasi-judicial functions.

8. Elected Members, while being sensitive to that expectation, if they are to perform

their quasi-judicial functions properly, must not put the constituency expectation any higher than one of the issues to be considered. Even that level of consideration assumes that the constituency expectations have been demonstrated, and are relevant in the circumstances of the case. There will be some cases where the community expectations are not relevant, e.g where a community objection is based on religious, moral or racial grounds, or perceived impact on property values.

9. Applicants for approval also will frequently expect to be able to communicate with and

persuade individual Elected Members or employees in favour of their proposals in a way that they would never contemplate doing with a Judge or a Tribunal member. Elected Members and employees must constantly endeavour to deal with the overtures of applicants in the way they would expect a Judge to act.

The above is a description of the general principals that underlie and explain the quasi-judicial role of Elected Members and employees. The balance of this Policy will apply those principles to the quasi-judicial functions of Elected Members and employees in practice. CONSEQUENCES OF BREAKDOWN IN THE QUASI-JUDICIAL ROLE The following are some of the consequences of a breakdown in the quasi-judicial role. 1. A breakdown in the quasi-judicial role will most frequently be perceived or interpreted

as bias 2. A perception of bias can lead to the following consequences:

a) An allegation of improper conduct, which falls within the definition of ‘corruption’ under the Corruption and Crime Commission Act 2003

b) Bias by Council, or even one member of the Council, could result in Council

decisions being invalidated. c) An Elected member acting when biased and without disclosing an interest

affecting impartiality, may be in breach of reg. 11 of the Local Government (Rules of Conduct) Regulations 2007, and therefore committing a minor breach leading to public censure, the requirement of a public apology, and/or re-education, and to more severe penalties including disqualification for a third or subsequent breach.


Page 29

3. In some cases, failure of an Elected Member to act appropriately in the quasi-judicial role, if it can be shown to have caused damage, may result in a claim against the Elected Member personally for damages.

4. Acting with bias, or more generally failure to act with judicial fairness, will damage the

reputation of the Elected Member concerned, the Council, and the institution of local government.

RULES OF CONDUCT Recognition of Proper Role 1. Elected Members and employees need to recognise their respective decision-making

responsibilities. These responsibilities extend to, when determining Planning Applications, exercising a decision based on delegated authority of the Western Australian Planning Commission and therefore must be based on sound Planning criteria. Determination of an application based on specific public perception or objection in relation to a Planning Application must be backed up with sound Planning rationale.

2. Issues which arise should be referred to the appropriate reporting or decision-making

person or body (e.g Manager of Planning Services or Council). 3. Elected Members and employees should not attempt to meddle in, or allow

themselves to be drawn into procedures which are more properly the functions of others.

Shire Employee Responsibilities 4. Employees are to identify in Council reports the role the Shire will be acting in when

considering the matter that is the subject of the report. 5. The report should specifically identify when Elected Members or employees are acting

in the quasi-judicial role. 6. Any employee who is required to gather information or evidence from an applicant or

other interested party, if possible, should not attend on site or meet with any interested party other than in the presence of another employee of the Shire. A file note should be kept of any such site visit or meeting.

Elected Member Responsibilities 7. Elected Members should not actively gather information when acting in a quasi-judicial

role. The Elected Member’s role is not to investigate, but to consider and determine. 8. Elected Members may be approached by an applicant or other interested party

wishing to discuss an application which is before Council. The following rules provide Elected Members with guidelines for handling such enquiries.

Contact by the Applicant or Other Interested Parties 9. Should an applicant or other interested party contact an Elected Member to discuss a

matter that is before Council, or likely to come before Council, then the Elected Member should;


Page 30

a) Listen and understand the reason for the applicant or other interested party making contact.

b) Ensure that the applicant or other interested party is aware of the Elected

Member’s role as a decision-maker.

c) If relevant, inform the applicant or other interested party that the Council may consider the application and an officer report at the Manager of Planning Services or Council meeting as provided by Council Policy

d) Direct the party to contact the relevant employee with the view of making a

request or inquiry on the matter. 10. Should the applicant or other interested party wish to continue discussing the matter

and provide the Elector Member with additional information or opinions, then in cases where it is relevant, the Elected Member should:

a) Advise the person that the most appropriate method for them to make a

submission if through representation to Council, a written submission, or a site visit, so that all Elected Members can receive the same information;

b) Inform the person of the processes for making an oral submission or

representation at the relevant meeting or for making a written submission; and

c) Inform the person of the process for arranging a site visit, if the person

requests the Elected Member to attend the site. 11. If an Elected member becomes aware of additional information through contact with

an applicant or other interested party through any of the above processes, then the following should occur:

a) An Elected Member who becomes aware of additional relevant information

when acting in the quasi-judicial role should if possible bring that information to the attention of all other Elected Members and the Chief Executive Officer

i) at a briefing session; or

ii) through a written notice to the CEO who will bring this additional information to the attention of the Council.

b) Where an Elected Member provides additional information, the Chief

Executive Officer (CEO) may provide advice or commentary on the additional information or request a relevant officer to provide such advice or commentary.

c) In appropriate circumstances the Elected Member should pass on the

information to the Manager of Planning Services. Additional Information 12. An Elected Member wishing to receive additional information whilst acting in the

quasi-judicial role must request the additional information through the CEO, either at the relevant Agenda Briefing or by written request.


Page 31

13. The CEO will consider any requests for additional information in light of the relevance of the additional information requested and the organisation’s resources and capacity to provide the required information.

14. When an employee is to meet with an applicant, for the purpose of obtaining further

information on a quasi-judicial item, consideration should be given as to whether the Mayor or any other employee should be present.

Site Visits 15. Elected members must not conduct site visits on their own or with other Elected

Members whilst acting in their quasi-judicial role unless a meeting for such has been organised by a Shire of Roebourne employee. Elected members wishing to arrange site visits shall request such a visit through the CEO. The CEO will then arrange a site visit as required.

16. The CEO is to advise the applicant of such a site visit when the site meeting is to

discuss concerns on behalf of the applicant. The CEO must ensure that the relevant Director or Manager or other appropriate employee is present at the site visit and that a file note record is made of the site visit. The CEO shall also arrange for a similar site visit for all Elected Members to consider the views of those parties objecting to the proposal in order to allow the objector equal rights for Elected Member consideration of the issues at stake.

17. While it is preferable that a site visit attended by some Elected Members is attended

by all, an Elected Member need not attend a site visit if the Elected Member: a) is familiar with the site; or b) is unable to attend due to leave or work commitments; or

c) considers they have adequate information with which to make a decision without conducting a site visit.

18. The attending employee of the Shire is to take minutes of the site meeting/s and

distribute those minutes to all Elected Members as soon as practically possible in any circumstance, before a formal decision of the Council is made in respect of the application.

19. In instances where an Elected Member is unable to attend the site meeting/s, they

shall avail themselves to the record of the minutes of the site meeting/s. Determining the Application 20. Elected Members when determining an application must act with judicial fairness and

without bias and should:

a) Consider only the relevant facts and principles which have been presented to the meeting including any site meetings/s;

b) Consider any other relevant facts and principles; c) Not consider any matter the is irrelevant;


Page 32

d) Act reasonably, and

e) In the case of a Planning decision, act in accordance with the delegation to local government for the delivery of Planning decisions on behalf of the Western Australian Planning Commission based on sound planning principles.

21. Where Elected Members act contrary to an Officer recommendation, the reasons for

doing so should be based on sound planning grounds and are to be recorded in the Minutes of the meeting.

22. Any respondents should be given a fair and courteous hearing.

Policy Number: Executive Services CE11

Electronic Version:

Previous Policy Number:

N/A Review History: N/A

Drafted by: Corporate Compliance Officer

Last Review: 2 February 2012

Responsible Position:


Next Review: 2 February 2013

Approved by Council on:


Page 33

8.4 QUARTERLY REPORT

File No: CM.8


Reporting Author: Advisor to the Chief Executive Officer


Applicant/Proponent: N/A


Attachment(s) 1. Quarterly Report 2. Critical Dates 2011/12 - Council

PURPOSE The purpose of the report is to provide Council with a quarterly progress update on priorities contained within the endorsed Business Plan for 2011/12. BACKGROUND The Strategic Plan 2009-2013 outlines the Shire’s organisational vision as well as objectives, initiatives and priorities for key goals under the Key Result Areas of Communities; Delivering Services; and Local Economy. Council considered and approved the 2011/12 Business Plan, which identifies priorities and strategies for delivering on the Strategic Plan as part of the 2011/12 Budget deliberations. In the context of the role of Council in ensuring good governance of the organisation it is appropriate to report to Council on progress against targets identified in the 2011/12 Business Plan and to demonstrate to the community value for money. Where relevant, amended timeframes are included within Attachment 1: Quarterly Report (marked as red) with the original timeframe retained as a point of reference (retained as black). Changes have also been reflected in the Corporate Calendar. The following elaborates on the reason for any amendment to the original timetable as well as any variation to the approach to delivery or capacity to deliver within budget. The information is ordered by Key Result Area following by the relevant priority. Key Result Area One: Communities Priority One - Construct 'entry statements' for each town Rescinded in accordance with Council Resolution 151925, Ordinary Council Meeting, 19 December 2011. Priority Two - Complete the Greening of Dampier Highway median strip and roundabouts (Dampier Highway Street Scaping Project) Council endorsement of Master Plan delayed from Q2 to Q3 due to delayed responses from service agencies informing the review of the scope of works. This will result in Council consideration of scope of works and budget also being delayed from Q2 to Q3. The


Page 34

implementation of approved works will occur in Q1 2012/2013 rather than Q3 and Q4, with acquittals to follow. Priority Six - Construct the Baynton Family Centre (Pam Buchanan Family Centre) While the installation of intended tenants and non-contractual fit out will occur (as required) by Q3, a late decision to incorporate the Karratha Public Library into the centre will mean the library will not be installed and operational until Q4. Project acquittal and project audit will also be delayed from Q3 to Q4 due to the Regional Local Community Infrastructure Program Funding acquittal being due at the commencement of May 2012. A consultant has been employed to audit financials. Priority Seven - Construct the Karratha Youth and Families Centre - the 'Youth Shed' Whilst the building was completed Q2, completion occurred in December 2011 rather than November 2011. While the majority of industry funding was received in Q1, one industry partner pays funding progressively with the final instalment due Q4. Priority Eight - Construct stage two of the Permanent Playground shade structure program Delayed from Q3 to Q4 given delays in obtaining survey data. Consultant has been appointed to the project and has commenced fabrication with installation to take place throughout Q4. Priority Nine - Master Plan and commence construction of stage one of the Bulgarra community playground Tender documents distributed December 2011 instead of November 2011 with tender proposed to be awarded February 2012 rather than January 2012. Works will be completed in June 2012, within the Q4 deadline. Acquittal will be deferred to Q1 2012/2013 but within required timeframes for acquittal of Royalties for Regions funding. Priority Ten - Continue with the Cleansweep Taskforce Initiatives The Cleansweep Strategic Plan was adopted by the Cleansweep Taskforce in December 2011 within budget but will be considered by Council at this meeting, hence potential adoption by Council to occur Q3, rather than Q2. The Cleansweep Coordinator will negotiate in Q3 for an extension of existing Royalties for Regions Funding, and for additional Royalties for Regions and industry funding for the 2012/2013 financial year, for the position and function of Community Safety Coordinator. Priority Thirteen - Provide development ready site, in conjunction with LandCorp and other agencies to enable the development of a lifestyle village(s) or other forms of housing suitable for retirees This activity has changed scope following consultation between the Shire and the Pilbara Development Commission (PDC). Preliminary work has been undertaken in-house regarding the preparation of an Expression of Interest for general aged care which will be subject to finalisation by a consultant. Contact will be made with the Consultant this week with respect to briefing and appointment with completion date of the EOI to be determined, likely to be four weeks depending on consultant's availability. The response to the EOI will give a clearer indication


Page 35

of whether an aged care facility or other approach to managing aged care is warranted for the Shire. Key Result Area Two - Delivering Services Priority Two - Set service standards and regularly review to ensure they reflect the communities' Priorities Some minor adjustments to the Corporate Calendar are required. Attachment 2: Critical Dates 2011/12 - Council provides a timeline for Council briefings and workshops relevant to the Corporate Calendar for the remainder of the 2011/12 financial year. The Annual Community Survey (with a five percent increase in customer satisfaction) will be deferred from Q2 to Q4 to align with the April 2011 survey. The Staff Survey will be conducted in May 2012 to align with the staff survey conducted in May 2011 and delivery of the performance management system currently being reviewed and developed by Integral Development, contracted to undertake the Business Improvement Process. The Pilbara Regional Council has contracted Local Government Insurance Services to work with representatives of its member local government authorities to develop and implement an effective risk management framework with a view to consistency across the Pilbara Region. As part of the project LGIS will be working with each member local government to deliver a risk governance framework, risk management policies and processes, and facilitate a series of informative risk workshops with Council staff and provide recommendations on an appropriate risk management system within each local government authority. Workshops have been scheduled for 21 and 22 February 2012. Related documentation is due to be finalised March 2012 (Q3) rather than Q2. Priority Three - Implement Internal Business Improvement Program The consultant was appointed on 9 January 2012 (Q3) rather than in Q2. The slight delay was due to the requirement to negotiate deliverables, timelines and conduct contractual negotiations in accordance with Council's resolution 19 September 2011. The Consultant has been engaged in the first instance to deliver communications training for organisational transformation and a select component of the Business Improvement Process, namely Human Resources. Priority Five - Review the Shire's 10 Year Capital Works Plan The Shire's 10 Year Capital Works Plan will be reviewed in conjunction with the Developer Contribution model for community facilities/assets and presented to Council in Q3 rather than Q2. The Developer Contribution Model was considered by Council at the Ordinary Council Meeting 19 December 2011, hence the delay. Priority 7 - Construct additional Staff office space Practical completion of the Administration Office will occur in Q3 rather than Q2. The delay in finalisation is due to the building not complying with disability regulations, that is, requiring replacement of external doors.


Page 36

Key Result Area 3: Local Economy Priority 3 - Identify preferred location for a tourist caravan park in Karratha and prepare business plan The brief for a consultant to determine the viability of the proposed caravan park is due for release in Q4 with site identification likely to occur in Q2 2012 depending on the findings of that study. Priority 5 - Resolve and develop a strategic direction within the framework of the Shire of Roebourne Coastal Strategy for nature based camping and eco-based tourism Draft Coastal Strategy is complete and is currently subject to review. The report will be presented to Council in Q4 (rather than Q3) with the nature-based and eco-based tourism strategy, which is dependent on that Strategy, to follow. Priority 6 - Progress the preparation of a Master Plan for the development and revitalisation of Roebourne based upon evidential analyses and community consultation. The scope of the project has been reduced due to funding issues (part funded under the Northern Planning Program Fund, Royalties for Regions). Gap analysis has commenced with a brief for key technical studies to commence thereafter. Priority 10 - Continue to lobby government for a commitment to fund the sealing of the balance of the Karratha Tom Price Road At an Ordinary Meeting of the Council of the Shire of Ashburton on 16 November 2011, Council resolved, in brief, to:

Endorse the proposal to complete the construction and sealing of the road between Tom Price and Karratha.

Directed the Chief Executive Officer to complete a comprehensive business plan quantifying the benefits of the upgrade as a basis for funding.

Provide to Council on or before March 2012, a strategic lobbying process that targets stakeholders, level of lobbying, media campaign and so forth.

It would be advisable for Council to seek direction from the Shire of Ashburton post completion of the Business Plan as to the most appropriate option for supporting the sealing of the Karratha Tom Price Road. LEVEL OF SIGNIFICANCE In the context of CE8 - Significant Decision Making Policy the significance of this report is high because it flows on from a decision/commitment by Council in a document directly related to Council's Strategic Plan 2009-2013. COUNCILLOR/OFFICER CONSULTATION Detailed consultation has occurred with Shire officers involved in the delivery of the priorities identified under the Key Result Areas. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Council is required under Section 3.18 of the Local Government Act 1995 to show due diligence in the performance of its functions. POLICY IMPLICATIONS There are no policy implications.


Page 37

FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS The Shire of Roebourne‘s Business Plan 2011/12 provides:

Key Goal Two – Delivering Services Objective - Meeting the set service standards. Initiatives - Set service standards and regularly review to ensure they reflect the communities’ priorities.

RISK MANAGEMENT CONSIDERATIONS The risks are low.

IMPACT ON CAPACITY There is minimal impact on capacity in the delivery of reporting on the operational plan.


OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 5.56 of the Local Government Act 1995 RESOLVES to:

MAKE comment on or CHANGE delivery due dates for priority (s) 1. …………………………………….. 2. ……………………………………..

CONCLUSION This plan outlines the Shire of Roebourne’s key priorities for the 2011/12 Financial Year. It describes at a high level how the Shire will deliver on the commitments from the Shire’s 2009-2013 Strategic Plan and provides a basis to report against defined targets and ultimately to demonstrate value to our community. The Plan assists in the ensuring that the Shire is able to think strategically and to act operationally with confidence that the two functions are closely aligned. The Plan comprises three Key Goal Areas: Communities - Developing and maintaining the infrastructure and facilities to create

aesthetically attractive and liveable towns which will develop into more diverse and sustainable communities.

Delivery Services - Providing efficient and effective Local Government service delivery that meets our communities’ expectations. Local Economy- Managing and maintaining the benefits of growth in the region whilst diversifying our economic base.


Page 38


That Council by SIMPLE Majority pursuant to Section 5.56 of the Local Government Act 1995 RESOLVES to ENDORSE the Quarterly Report on the 2011/12 Business Plan.

COUNCIL RESOLUTION

Res No : 151888

MOVED : Cr Vertigan SECONDED : Cr Lally That Council by SIMPLE Majority pursuant to Section 5.56 of the Local Government Act 1995 RESOLVES to ENDORSE the Quarterly Report on the 2011/12 Business Plan.

CARRIED



Page 39

Critical Dates 2011/12 - Council

Date Item Format Description

Thursday 16 February 2012 Budget Briefing Budget process to date; capital projects for 2012/2013; wages budget; rating of King Bay Industrial Estate; and general revaluation.

February 2012 (TBC) Development/Planning Briefing (Landcorp) City Centre Infrastructure Works; relocation of Karratha Seniors Village; partnering opportunity (City Core and Mulataga)

February 2012 (TBC) Development/Planning Briefing City of the North Plan and Amendment 1

Monday 26 March 2012 Budget Workshop Status of projects (PIIGS); budget; and fees and charges.

Wednesday 16 May 2012 Budget Workshop 2012/13 Budget

Monday 26 March 2012 Corporate Business Plan

Workshop Draft Corporate Business Plan Draft Strategic Community Plan


Page 40

9 FINANCIAL SERVICES

9.1 FINANCIAL STATEMENT FOR PERIOD ENDING 30 NOVEMBER 2011

File No: FM.19

Responsible Executive Officer: Executive Manager Financial Services

Reporting Author: Management Accountant

Date of Report: 30 November 2011

Applicant/Proponent: Not applicable


Attachment(s) Nil

PURPOSE To provide Council with a summary of the financial position for the period ending 30 November 2011. BACKGROUND In accordance with the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996, a Statement of Financial Activity is required to be presented to Council as a minimum requirement. Regulation 34(4) states that a statement of financial activity, and accompanying documents, are to be;

1) presented to the Council; (a) At the next ordinary meeting of Council following the end of the

month to which the statement relates; or (b) If the statement is not prepared in time to present it to the meeting

referred to in (a) above, to the next meeting of Council after that meeting; and

2) Recorded in the minutes of the meeting at which it is presented.

In accordance with Regulation 34 (5), a report must be compiled on variances greater than the materiality threshold adopted by Council of $10,000 or 10% whichever is the greater. With this report being composed at programme level, only a general comment can be made regarding the variances.


Page 41

The following table is a summary of the Financial Activity Statement Report compared to the Budget as at 30 November 2011:

2011-2012 Current

Amended Budget Year to Date

Budget Actual 1 July to

30 November 2011 Variance

Operating Expense (64,353,902) (27,011,787) (17,951,017)

9,060,770

Operating Revenue (incl. Rates)

86,601,951 44,511,544 49,785,234 5,273,690

Non Operating Exp

(82,900,529) (34,708,637) (20,469,538) 14,239,099

Non Operating Rev

48,764,596 20,691,434 12,463,246 (8,228,188)

Non Cash Items Included

10,356,897 4,346,716 (575,388) (4,922,104)

Estimated Surplus BFWD 10/11

1,553,944

1,553,944

1,553,944

0

Surplus/(Deficit) 11/12 22,957 9,383,214 24,806,481

Note that the 2010/11 end of financial year brought forward balance has now been finalised and audited by Grant Thornton. FINANCIAL MANAGEMENT SUMMARY Statement of Financial Position Total Current Assets decreased by 2.7% from October to November. This is mainly due to annual rates debtor balance outstanding continuing to decrease into November, and decrease in Municipal Cash balance as operating expenses progress. Non-Current Assets have increased 3.2% in-line with Capital expenditure year to date. Current Liabilities have decreased 7.8% from October to November as per trade creditors outstanding as at 30th

November 2011.

Debtors Schedule Total Trade Debtors increased by 52% or $2,355,661 in the period due to major invoices raised to Landcorp at the end of the month of $1,980,000 for Regional Development Assistance Programme (RDAP)- Karratha Recreational Funding for projects, $3,300,000 invoice to Department of Education for grant funding for Karratha Leisure Complex and continued stringent debt collection on old and outstanding debts has resulted in a decrease of greater than 60 day debts. Rates balance decreased after second instalments were due.

2011 2011

November October

Assets 101,955,646 104,733,729

Liabilities 7,071,104 7,672,459

Assets 181,126,553 175,557,821

Liabilities 15,072,422 15,072,422

Net Assets 260,938,673 257,546,669

Current

Non Current


Page 42

Debtors Continued – Aged Debtors

Capital Expenditure The Shire has a 2011/12 Capital expenditure budget of $68.9 million dollars.This represents a significant increase in capital spend on the prior years actual spend of $36.2 million. The majority of the increase is associated with major Community and Recreation building and infrastructure projects that commenced in late 2010/11.

2011 2011 Of CurrentOctober November Change Total

$000's $000's % %

Current 5,504,873 9,461,040 72% 94%

> 30 Days 471,655 458,030 -3% 5%

> 60 Days 421,256 49,242 -88% 0%

> 90 Days 229,283 103,340 -55% 1%

Total 6,627,067 10,071,653 52% 100%

Total 5,115,841 4,279,780 84% 100%

Non Rate Debtors

Rates Debtors

-

2,500

5,000

7,500

10,000

12,500

15,000

17,500

20,000

22,500

25,000

27,500

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Months

$'000

Rate Debtors Position with Comparative Yr As at 30 November 2011

2010-11

2011-12

Second & Third rates instalments are Due in Oct & Jan

First Rates Instal Due Date 31 Aug

11/12 Rates Levied Jul-11

-

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

Current > 30 Days > 60 Days > 90 Days

October November


Page 43

Actual expenditure for the month was $5,562,214 against a budgeted figure of ($1,573,805) after budget review amendments and reallocations over the remaining months.

Investments The Reserve Bank cash rate (overnight money market interest rate) decreased from 4.75% to 4.50% on 2 November 2011. The average interest rate on Shire of Roebourne Royalties for Regions reserve funds invested with Western Australian Treasury Corporation in November was 4.59%. All other Reserve funds were held in Term Deposits with Westpac Bank and on average earned 5.44%. The Municipal funds held with Westpac Bank earned 0.01% interest on the everyday account and 4.45% on the Maxi-Direct Muni Account to maximise interest earnings. The Reserve Bank has cut the cash rate by 0.25% in early November 2011 and also on 7 December 2011.

$69.6m 11/12 Original Budget

0 5,000

10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 50,000 55,000 60,000 65,000 70,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

A$ 000

Months

Capital Expenditure YTD Act v Budg 11/12

Actual

Budget

$17.45m

11/12 Actual YTD

$36.2m 10/11 Actual YTD

Asset Class Budget YTD Actual Variance %

Annual

Orig

Budget

Annual

Amend

Budget

Land 0 0 0% 0 0

Artwork 0 0 0% 0 0

Buildings 19,430,484 13,263,573 -32% 46,878,252 45,818,826

Equipment 163,323 109,656 0% 186,700 191,723

Furn & Equip 588,759 107,643 -82% 516,200 1,676,388

Plant 1,070,574 905,213 -15% 1,043,033 1,118,684

Infrastructure 7,673,875 3,064,173 -60% 20,285,959 18,522,767

Totals 28,927,015 17,450,257 -40% 68,910,144 67,328,388

30-Nov-11

YTD Annual

30-Jun-12


Page 44

The financial statements for the reporting period are provided as an attachment in the form of:

- Financial Activity Statement Report - Operating and Capital Variance Commentary by Programme Area - Net Current Asset Position - Statement of Financial Position (Balance Sheet) - Cash and Cash Equivalent Note - Schedule of Divisional Financial Activity

LEVEL OF SIGNIFICANCE Financial integrity is of extreme significance to the viability of the Shire but also as custodian of community assets and service provision. An ability to monitor and report in financial operations, activities and capital projects is imperative to ensuring that financial risk is managed at acceptable levels of comfort. The ability for the Shire of Roebourne to remain financially sustainable is a significant strategy for a region that is continually under pressure from the resources industry, private enterprise and State Government obligations for the development of infrastructure and servicing needs. COUNCILLOR/OFFICER CONSULTATION Executive and Management have been involved in regular reviews of their operational and departmental budgets and notifying the Financial Services team of trends and variances arising from their operational areas. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Section 6.4 of the Local Government Act 1995 requires for the preparation of financial reports.

6.4. Financial report

(1) A local government is to prepare an annual financial report

for the preceding financial year and such other financial reports as

are prescribed.

(2) The financial report is to —

(a) be prepared and presented in the manner and form

prescribed; and

(b) contain the prescribed information. The prescribed format has been determined in Regulation 34 of the Local Government (Financial Management) Regulations 1996. POLICY IMPLICATIONS The Shire’s financial reporting is prepared in accordance with Accounting Policy CF1. This is reviewed periodically to ensure compliance with legislative and statutory obligations. FINANCIAL IMPLICATIONS The report represents the financial position of the Council at the end of November 2011 with the current budget in surplus to the value of $22,957.


Page 45

STRATEGIC IMPLICATIONS The Shire of Roebourne’s Strategic Plan 2009 – 2013 provides:

Key Goal Two – Delivering Services Objective - Meeting the set service standards. Initiatives - Set service standards and regularly review to ensure they reflect the communities’ priorities. Continually review and streamline key work practices and work processes. Priority 2009/10 - Establish work improvement groups within each division to review and streamline key

processes and practices. Key Goal Three – Local Economy Objective - Developing a financially sustainable revenue stream Encourage downstream processing and value adding Initiatives - Establish formal relationships with industry partners to maximise community benefit. Priority 2009/10 - Establish formal relationships with industry partners to coordinate investment in our

communities

RISK MANAGEMENT CONSIDERATIONS Astute financial management backed by strong internal controls, policies and monitoring will ensure risks are assessed regularly and managed appropriately. Expenditure and revenue streams are monitored against approved budgets by management and the financial team with material variances being reported. It is incumbent on all managers that any perceived extraordinary variances that have, or likely to have, had occurred are escalated immediately for consideration by Executive and/or Council. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS This is a routine process alerting Council of the current financial position of the Shire of Roebourne. DELEGATED AUTHORITY Officers have delegations within their duties to procure, carry out or receive monies. There is no delegation otherwise to receive these financial reports without being presented to Council. VOTING REQUIREMENTS Simple Majority


Page 46

OPTIONS: Option 1 As per the Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996, RESOLVES to:

1. RECEIVE the Financial Reports for the financial period ending 30 November

2011 and;

2. APPROVE the following actions:

a. ______________________

b. ______________________

Option 3 That Council by SIMPLE Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996 RESOLVES to NOT RECEIVE the Financial Report for the financial period ending 30 November 2011.

CONCLUSION Council is obliged to receive the monthly financial reports as per statutory requirements. Details in regards to the variances and the commentary provided are to be noted as part of the report.


That Council by SIMPLE Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996 RESOLVES to RECEIVE the Financial Reports for the financial period ending 30 November 2011.

COUNCIL RESOLUTION

Res No : 151889

MOVED : Cr Lockwood SECONDED : Cr Pritchard That Council by SIMPLE Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996 RESOLVES to RECEIVE the Financial Reports for the financial period ending 30 November 2011.

CARRIED



Page 47

Shire Of RoebourneStatement Of Financial Activity

for the period ending 30 November 2011

Rate Setting Statement

Original

Budget

Amended

Budget

Year to Date

Amended

Budget

Year To Date

Actual

$10,000 or

more

$ $ $ $ $

Operating

Revenues (Sources)

General Purpose Funding (excluding Rates) 6,167,246 5,593,205 2,265,964 2,803,553 (537,589)

Governance 67,010 209,399 170,314 300,046 (129,732)

Law, Order And Public Safety 492,915 766,293 473,403 425,170 48,233

Health 85,832 87,507 27,124 60,215 (33,091)

Education and Welfare 107,650 77,500 32,370 29,412 -

Housing 329,412 329,430 137,273 118,500 18,773

Community Amenities 10,547,427 10,634,534 5,461,385 6,447,118 (985,733)

Recreation And Culture 16,475,737 20,668,279 4,499,389 7,022,777 (2,523,388)

Transport 23,999,070 23,791,116 8,364,429 9,094,314 (729,885)

Economic Services 1,482,009 1,498,977 737,218 921,968 (184,750)

Other Property And Services 110,900 363,618 305,582 289,041 16,541

59,865,208 64,019,858 22,474,451 27,512,114 (5,037,663)

Expenses (Applications)

General Purpose Funding (837,403) (837,403) (353,385) (436,035) 82,650

Governance (4,528,424) (4,767,242) (2,365,722) (1,804,544) (561,178)

Law, Order And Public Safety (2,668,577) (2,814,087) (1,296,837) (886,256) (410,581)

Health (1,258,710) (1,390,200) (658,558) (387,038) (271,520)

Education and Welfare (418,199) (388,161) (187,918) (72,825) (115,093)

Housing (1,788,847) (1,958,489) (894,207) (438,105) (456,102)

Community Amenities (11,465,523) (12,274,604) (5,191,374) (3,578,540) (1,612,834)

Recreation And Culture (18,173,036) (18,532,936) (7,307,284) (6,059,720) (1,247,564)

Transport (17,650,864) (17,621,986) (7,576,621) (4,201,879) (3,374,741)

Economic Services (4,127,706) (4,180,408) (1,190,172) (948,249) (241,923)

Other Property And Services (678,429) 411,614 10,291 862,175 (851,884)

(63,595,718) (64,353,902) (27,011,787) (17,951,017) (9,060,770)

Capital

Revenue

Proceeds From Disposal Of Assets 157,281 151,826 151,826 52,767 99,059

Tsf From Aerodrome Reserve 4,793,987 5,925,791 2,529,299 0 2,529,299

Tsf From Royalties for Regions Reserve 28,223,225 25,783,137 13,291,994 10,857,665 2,434,329

Tsf From Plant Replacement Reserve 349,150 349,150 174,575 0 174,575

Tsf From Infrastructure Reserve 15,673,477 14,102,765 2,888,312 1,056,182 1,832,130

Tsf From Waste Management Reserve 0 0 0 0 -

Tsf From Housing Reserve 0 0 0 0 -

Tsf From Public Open Space Reserve 962,958 1,278,935 633,958 0 633,958

Tsf From Parks, Ovals and Rec Facilities 0 0 0 0 -

Tsf From Information Technology Reserve 0 0 0 0 -

Tsf From Aged Persons Homes Reserve 0 75,744 0 0 -

Tsf From Dampier Drainage Reserve 0 0 0 0 -

Tsf From Walkington Theatre Reserve 0 0 0 0 -

Tsf From Junior Sport Reserve 0 0 0 0 -

Tsf From Workers Comp Res 375,000 375,000 375,000 0 375,000

Tsf From Employee Entitlements Res 120,000 120,000 50,000 0 50,000

Tsf From Community Development Res 0 0 0 0 -

Tsf From Cossack Infrastructure Res 0 0 0 0 -

Tsf From Mosquito Control Reserve 0 0 0 0 -

Tsf From Airconditioning Reserve 0 0 0 0 -

Tsf From Medical Services Assistance

Package Reserve 100,000 100,000 100,000 0 100,000

Tsf From History & Cultural Publications 0 0 0 0 -

Restricted Funds Utilised 0 0 0 0 -

Tsf From Restricted Cash Unspent

Grants/Contributions 492,160 492,160 492,160 492,160 -

New Loans Raised 0 0 0 0 -

Repayments Of Self Supporting Loans 0 2,552 1,170 1,332 -

Repayments Of Interest Free Loans To Local

Groups 0 7,536 3,140 3,140 -

51,247,238 48,764,596 20,691,434 12,463,246 8,228,188


Page 48




Original

Budget

Amended

Budget

Year to Date

Amended

Budget

Year To Date

Actual

$10,000 or

more

$ $ $ $ $

Expenses

Purchase Of Assets - Land 0 0 0 0 -

Purchase of Assets - Artwork 0 0 0 0 -

Purchase Of Assets - Buildings (46,878,252) (45,818,826) (19,430,484) (13,263,573) (6,166,911)

Purchase Of Assets - Equipment (186,700) (191,723) (163,323) (109,656) (53,667)

Purchase Of Assets - Furniture & Equipment (516,200) (1,676,388) (588,759) (107,643) (481,116)

Purchase Of Assets - Plant (1,043,033) (1,118,684) (1,070,574) (905,213) (165,361)

Purchase Of Assets - Infrastructure (20,285,959) (18,522,767) (7,673,875) (3,064,173) (4,609,702)

Loan Principal Repayments (3,013,113) (3,042,870) (1,921,912) (1,921,911) -

Tsf To Aerodrome Reserve (645,230) (3,145,230) (268,845) (152,388) (116,457)

Tsf To Airconditioning Reserve 0 0 0 0 -

Tsf To Dampier Drainage Reserve (1,208) (1,208) (505) (261) -

Tsf To Plant Replacement Reserve (43,727) (43,727) (18,220) (24,746) -

Tsf To Walkington Theatre Reserve (230) (230) (95) (50) -

Tsf To Workers Compensation Reserve (56,521) (56,521) (23,550) (12,213) (11,337)

Tsf To Royalties for Regions Reserve (875,327) (875,327) (364,720) (600,545) 235,825

Tsf To Infrastructure Reserve (5,428,440) (5,428,440) (1,749,910) (162,235) (1,587,675)

Tsf To Waste Management Reserve (1,055,074) (1,541,528) (155,130) (105,852) (49,278)

Tsf To Housing Reserve (76,691) (76,691) (31,955) (16,566) (15,389)

Tsf To Parks, Ovals & Rec Facilities Reserve

0 0 0 0 -

Tsf To Aged Persons Home Reserve (99,253) (3,703) (1,545) (800) -

Tsf To Information Technology Reserve 0 0 0 0 -

Tsf To Junior Sport Reserve (4,217) (4,217) (1,755) (912) -

Tsf To Public Open Space Reserve (112,502) (112,502) (46,875) (17,529) (29,346)

Tsf To Mosquito Control Reserve (636) (636) (55) (29) -

Tsf To History & Cultural Publications

Reserve (2,553) (2,553) (1,065) (552) -

Tsf To Employee Entitlements Reserve (771,750) (771,750) (750,315) 0 -750,315

Tsf To Community Development Reserve (452,550) (452,550) (439,980) 0 -439,980

Tsf To Underground Power Reserve 0 0 0 0 -

Tsf To Medical Services Assistance Package

Reserve (12,458) (12,458) (5,190) (2,692) -

Interest Free Loan Principal 0 0 0 0 -

Tsf of Unbudgeted Muni Restricted Cash 0 0 0 0 -

Income Set Aside As Restricted Funds 0 0 0 0 -

(81,561,624) (82,900,529) (34,708,637) (20,469,538) (14,239,099)

Adjustment For Non Cash Items

Depreciation 10,303,176 10,303,176 4,292,995 0

Amounts Set Aside To Provisions 0 0 0 0

Movement in Accrued Interest 0 0 0 (220,636)

Movement in Accrued Salaries & Wages (136,666) (136,666) (136,666) (363,817)

Movement in Deferred Pensioner Rates 0 0 0 9,064

(Profit) / Loss On Disposal Of Assets 185,896 190,387 190,387 0

10,352,406 10,356,897 4,346,716 (575,388)

Surplus Brought Forward 1 July 1,137,353 1,553,944 1,553,944 1,553,944

Amount Raised From Rates 22,555,137 22,582,093 22,037,093 22,273,120 (236,027)

Surplus / (Deficit) 0 22,957 9,383,214 24,806,481

This statement is to be read in conjunction with the accompanying notes.


Page 49

Operating revenue is above the year to date budget by $5,037,663 which represents a positive variance of 22.42%. Operating Expenditure is under the year to date budget by $9,060,770 which represents a negative variance of 33.54%. In accordance with the materiality threshold adopted by Council for the reporting of variances by programme in the Statement of Financial Activity, the following comments are made to provide an explanation of the above variances. General Purpose Funding Revenue Revenue shows a variance up of 23.72% ($537,589) more than budgeted interest on reserves less rate write offs. Also increase in revenue from Rates Property Enquiry Fees less Ex Gratia rates not yet brought to account. Financial assistance government grants quarterly payment received ahead of budget ($519,635). Expenditure Expenditure is showing a variance up of 23.39% ($82,650) which is due to allocation of administration costs, less than expected valuation costs and rates office expenses. Governance Revenue Revenue up by 76.17% ($129,732) which is due to the receipt of an unbudgeted grant for long term financial planning and YTD contributions from the provision for long service leave. Also unbudgeted income received for rebate on Workers Comp Performance Based Contribution 2009/2010 and reimbursement by PDC Contribution to PUPP billing model costs. Expenditure Expenditure is down by 23.72% ($561,178) which is due to:

1) $136,476 down on Executive Services Employment Costs (ISP position vacancy) & Project Expenses spread evenly over the year.

2) $174,633 down on IT Software, Network Expenses, and Main Computer System upgrades. 3) $169,247 down on Non Statutory Donations – ACADs for 2011/12 4) $56,750 down on Contribution to Pilbara Regional Council for the annual member

contribution. 5) $75,458 down on Karratha Admin Building costs planned in Budget 6) $56,695 down on Office Expenses Corporate Services. 7) $40,432 down on Election & Council members expenses YTD (paid in January after

election results). 8) $148,146 down on Employment Costs Human Resources & Corporate Compliance, 9) $122,912 down on Transformational employment and office expenses spread evenly over

the year; scope yet to be finalised. 10) $79,849 down on Public Affairs & Marketing and Promotion expenses. 11) $122,500 down on Transformational Process consultants (tender only let in January) 12) $49,618 down on Health and Safety Expenses and Executive Projects spread evenly over

the year. Law, Order and Public Safety Revenue Revenue is down by 10.19% ($48,233) which is due to contributions not yet received towards rangers and local laws $105,695. However the decrease is offset by unbudgeted revenue for Vehicle Storage Temporary Contract Charges ($33,480) and Grants Community Safety received ahead of scheduled budget ($19,165).


Page 50

Expenditure Expenditure is down 31.66% ($410,581) which is due to:

1) $110,815 down on Anti Graffiti Initiatives & Community Safety Budget. 2) $190,506 down on Animal control & employment costs & admin allocated, new positions

not yet commenced and will be advertised in January 2012. 3) $20,298 down on Community Education/Promotions (Contributions to SAFE, Australian

Animal Registration for microchip day). 4) $60,565 down on depreciation not posted YTD. 5) $88,977 down on Cyclone preparation costs budgeted to commence in September.

Health Revenue Revenue is up by 122.00% ($33,091) which is due to contribution to medical services package received earlier than expected. Expenditure Expenditure is down 41.23% ($271,520) which is due to:

1) $19,679 up on Mosquito Management - employment costs to be reallocated from Health Services

2) $14,793 down on employment costs health –position vacant until October 3) $80,786 down on Compliance Auditing & Inspections on Buildings to occur early next year 4) $133,332 down on MSIS Retention payments

Education and Welfare Revenue Revenue is down by 9.14% ($2,958) which is an immaterial variance due to Freemasons Aged person unit reimbursement. The insignificant variance is being offset by Lease Income being down for Millers Well & Bulgarra Daycares. Expenditure Expenditure is showing a variance down of 61.25% ($115,093) which is due to:

1) $20,242 down on Early Learning Specialist Scholarship expenses as not commenced. 2) $80,169 down on Building Op/Mtce Costs & Depreciation for Day Care Centres, as not

allocated YTD 3) $20,330 down on Pam Buchanan Family Centre Expenses budgeted (including

depreciation – Centre not yet operational). Housing Revenue Revenue is showing a variance down of 13.68% ($18,773) due to lower than expected rent on aged persons and staff housing year to date. Expenditure Expenditure is down 51.01% ($456,102) which is due to:

1) $167,825 down on Leased Housing expenses YTD – new budget positions not yet filled 2) $94,245 down YTD on expenses budgeted for property management outsourcing

commenced Nov. 3) $145,325 down on Staff Housing Op & Mtce Costs Year to Date 4) $22,107 down on Aged Persons Housing Expenses budgeted evenly over the year 5) $266,070 down on Depreciation year to date – Not yet posted or capitalised for 11/12 6) $228,273 down on allocation of Staff Housing costs to be offset against Department

Budgets


Page 51

Community Amenities Revenue Revenue is showing a variance up of 18.05% ($985,733) mainly due to:

1) $177,077 up on Domestic Collection Fees annually raised YTD 2) $206,170 up on Liquid Waste Disposal fees 3) $740,629 up on Industrial/Commercial Refuse disposal & collection Fees in advance 4) $43,630 up on Hazardous Waste disposal fees 5) $56,412 down on Town Planning Fees 6) $100,000 down on budgeted Grants and Contributions towards planning positions – Dept

of Planning Expenditure Expenditure is showing a variance down of 31.07% ($1,612,834). The main variances are as follows:

1) $86,669 down on Litter Control 2) $19,181 up on Economic Development Prospectus Project 3) $23,331 up on Trade/Commercial Refuse & Domestic Refuse Collection 4) $158,004 down on budgeted loss on sale (plant) 5) $385,720 down on Depreciation not yet posted for Community Amenities Assets 6) $474,546 down on Refuse Site Maintenance & Refuse Site 7 Mile & Equipment

Replacement 7) $28,356 down on Local Planning Policy Strategy and Policy Development projects 8) $40,721 down on Recycling 9) $14,718 down on Drainage maintenance costs 10) $20,084 down on Wickham Transfer station costs 11) $126,553 down on Strategic & statutory planning employment costs and administration -

Vacancies Recreation and Culture Revenue Revenue has a variance up of 56.08% ($2,523,388). The variance is due to:

1) $85,000 up on Contribution for Cossack Art Awards received in advance for 12/13 year 2) $17,101 down on Cossack Sale Commissions expected. 3) $12,054 down on Special Youth Projects Income 4) $145,882 up on Cultural and Planning Development contributions (as income budgeted for

Dec) 5) $32,364 down on Naidoc week Income from sponsorships budgeted for 1st Quarter 6) $42,111 up on KEC programmes income. 7) $17,111 down on KAC Income – Attendance down due to offseason and closure. 8) $92,939 down on Government Grants budgeted to be received for Frank Butler Centre &

Other Recreation & Sport – to be received later in the year. 9) $2,000,000 up on Karratha Leisure Centre Government Grant invoiced in earlier than

projected Expenditure Expenditure has a variance of down 17.07% ($1,247,564). The main variances are as follows:

1) $102,905 down on Parks & Gardens Mtce – due to staff shortages experienced 2) $49,014 down on Karratha Entertainment Centre Expenses less maintenance than

expected 3) $60,880 down on Cossack Operating & Maintenance Expenses – to occur during Jan-Mar 4) $629,095 down on Depreciation not yet posted YTD from asset register. 5) $19,307 down on Roebourne/Wickham Community Activities expenses planned 6) $25,000 down on Contribution to St Lukes Oval


Page 52

7) $100,159 down on Employment Costs Recreation, KEC, KAC, RAC, Community Development, and History Officers

8) $131,719 up on KAC Maintenance expenditure to November – Due to cyclone clean-up repairs to be claimed from Insurance

9) $42,585 down on RAC Maintenance & kiosk expenditure to October 10) $418,143 down on administration expenses allocated YTD 11) $163,520 down on Karratha Library Contribution – Due to closure of Karratha Library 12) $21,153 up on Oval Maintenance year to date 13) $46,696 down on NAIDOC week expenses – still expenses to be paid 14) $54,162 down on Cossack Art award expenses – Budget includes 10/11 & 11/12 expenses

that overlap year due to timing of event. 15) $19,762 down on Contribution to Walkington Theatre – as per Library Contribution 16) $17,344 down on Dry Season Assistance Scheme Expenses – Grant to be acquitted in

2011/12 17) $34,293 down on Cultural Planning and Development(incl REAF) incurred but not yet paid 18) $27,892 down on Effluent tank maintenance expenditure year to date

Transport Revenue Revenue shows a variance up of 8.73% ($729,885). The main variances are as follows:

1) $906,337 up on Karratha Airport & Terminal income - due to reversal of June 2011 accrued income and landings data not received until mid November for October – timing Difference.

2) $177,452 down on Local Govt Road Grants & Roads to Recovery Not yet received or invoiced Expenditure Expenditure has a variance down of 44.54% ($3,374,741) the main variances are due to depreciation on infrastructure assets ($2,431,300) not yet applied and as follows:

1) $175,000 down on Contributions to Bridge works waiting on main Roads to complete & invoice

2) $142,310 down on Interest on Loan – Karratha Airport – after 10/11 interest accrual 3) $130,908 down on Footpath Mtce 4) $80,833 down on Pastoral Access Rd Mtce – pending projects underway 5) $246,974 down on Sheeting & Reseal Roads 6) $15,789 down on Other road Mtce expenses 7) $114,395 up on TTI Expenses – higher than expected employment and bar expenses 8) $126,764 down on Street cleaning & tree mtce expenses – pending projects underway 9) $110,352 down on Airport Employment expenses – Executive Manager vacant until

October 10) $43,918 up on Airside and Landside Mtce year to date 11) $114,479 up on Karratha Terminal Bldg Mtce and Airport Security expenses year to date 12) $23,033 down on Airport Security expenses 13) $45,431 down on Consultants for Studies airport – Not to occur until early 2012

Economic Services Revenue Revenue has a variance up of 25.06% ($184,750). Building Licence fees higher than budget year to date $242,144 and increased Camping Fees at Cleaverville & 40 Mile has been received year to date. Income above budgeted for swimming pool inspections ($9,855), however these increases are offset by Karratha Community Celebration Contributions being down $85,000 as sponsorship not raised. Expenditure Expenditure has a variance down of 20.33% ($241,923) due to Karratha Tourist Bureau Contribution quarterly invoice received than expected $48,479.


Page 53

Dampier Highway streetscape expenses not spent to November of $175,119. Building Control employment costs under budget by $58,612. 40 Mile Beach costs are under budget for $54,448. However, up on Administration Costs $100,010 and down on expenses for Karratha Community Celebration $19,585 against budget. Other Property and Services Revenue Revenue has a variance down of 5.41% ($16,541) which relates to Workers Compensation & Insurance Rebate ($17,945) and unclaimed Diesel Fuel Rebate $20,000. Expenditure Expenditure has a variance down of ($851,884). This is mainly due to:

1) $783,970 up on plant costs & ABC allocations year to date 2) $17,945 up on Workers Compensation Claims 3) $78,555 down on depreciation costs not yet allocated YTD 4) $90,000 down Asset Management costs – currently vacant position due to commence in

early 2012. Capital

Revenue

Capital Revenue shows a variance down of 39.77% ($8,228,188) - Transfers from

Reserves Year to Date under Budget to November 2011 due to delay on Major Capital

projects expenditure. Proceeds from disposal of assets are down by $99,059 Year to Date

against Budget.

Expenditure Capital expenditure shows a variance down of 41.02% ($14,239,099). This is mainly due to variances in the following areas:

1) $852,655 down on New Staff Housing Baynton West - 12 houses construction due to be completed in early 2012

2) $1,893,930 down on Pam Buchanan & Frank Butler Community Centre Buildings due to progress claims being less than expected due to delays in construction – as per Strategic Projects estimated

3) $3,260,666 down on Airport LV Power & Water Infrastructure upgrade projects behind budget YTD

4) $1,225,423 down on Karratha Leisure Complex expenditure forecast year to date 5) $1,282,036 down on Karratha Youth Shed Building Upgrade – work still progressing Dec

expected to complete; also $277,089 YTD variance on Fit Out as per contribution from Woodside in November

6) $433,714 down on various Public Toilets, Playgrounds & Other buildings on Portable toilet blocks & Kevin Richards Oval, Scout Hall Park & RAC & $467,133 down on new Admin Bldg Expansion YTD.

7) $612,281 down on Bulgarra Oval upgrade projects – forecast spend to be aligned in Budget Review

8) $213,615 down on Various Plant & Equipment Purchases planned; $$192,000 down on Waste Building improvements and $138,110 under forecast year to date for Landfill Infrastructure

9) $584,713 down on Airport Building Improvements & various Plant purchases planned 10) $347,057 Community Safety – Infrastructure – CCTV & Security, and Entry Statements

projects 11) $63,066 down on Upgrade Effluent Systems budget spread evenly over the year 12) $238,500 down on Footpaths – to be reforecast for completion in 2012


Page 54

13) $2,754,972 down on Transfer to Reserves for Aerodrome ($116,457), Infrastructure ($1,587,675) – awaiting RDAP funds $1.8m, Waste Management ($49,278), Public Open Space ($29,346)

14) $163,871 up on Roads Infrastructure Capital Program as budgeted to October & $285,842 on KLC

Rates Variance on budget year to date rates revenue for 2011/12 is currently up on budget by $247,995 (1.13%) to 30th November 2011.


Page 55

Shire Of Roebourne Statement Of Financial Activity for the period ending 30 November 2011 Note 1. Net Current Assets

Note

Year To Date Actual

Budget Brought Forward 1 July

$ $

Current Assets Cash and Cash Equivalents - Unrestricted

10,761,748 253,448

Net Trust Liabilities in Muni

(11,955) 0

Trust - ATM Floats

0 0

Trust - Medical Services Incentive Scheme

0 0

Cash and Cash Equivalents - Restricted - LSL & R4R

366,285 540,000

Cash and Cash Equivalents - Restricted - Reserves 2 72,833,951 35,199,962

Cash - Restricted Unspent Grants/Contributions 1 1,526,444 Cash - Restricted Unspent Loans 1 0

Trade and Other Receivables 3 14,241,015 5,900,000

Land held for Resale - Development Costs

0 Inventories

353,483 236,402

Total Current Assets

100,070,972 42,129,812

Current Liabilities Trade and Other Payables

1,884,945 8,903,631

Bank Overdraft

0 0

Current Portion of Long Term Borrowings

1,095,520 -

Current Portion of Provisions

2,211,659 -

Total Current Liabilities

5,192,124 8,903,631

Net Current Assets

94,878,848 33,226,181

Plus (Minus) Items To Be Excluded Take Out Reserve Funds

(72,833,951) (35,199,962)

Take Out Fully Restricted Cash (Grants/Contributions)

(545,595) (492,160)

Take Out Fully Restricted Cash (Loans)

0 0

Take Out Restricted Cash (LSL)

0 (540,000)

Add Back Non Cash Provisions

2,211,659 651,750

Add Back Current Borrowings

1,095,520 2,354,191

Net Current Asset Position

24,806,481 0

Note Explanation:

1) Includes amounts received for:

- PDC Hydrology Grant

40,000

- Waterways Grant-St Luke's Oval

45,455

- Roebourne Enhancement Scheme

111,909

- Roebourne Community Recreation Assoc inc

23,024

220,388


Page 56

Shire Of Roebourne

Statement Of Financial Activity (con’t)


2) Reserves, Long Service Leave and Royalties for Regions (R4R – Karratha Leisure Complex) are Cash Backed

3) Trade Debtors Includes Total Debtor Outstanding amounts invoiced for:

- Airlink Pty Ltd 222,568

- Alliance Airlines Pty Ltd 279,914

- Apprenticeships Western Australia 11,000

- Bristow Helicopters Australia 45,200

- Budget Rent a Car 28,414

- CHC Helicopters 34,503

- DTMT Construction Co 18,601

- Instant Waste Management 139,140

- Lyons & Peirce 271,209

- Neowest Building Co Pty Ltd 27,397

- PCH Group Pty Ltd 21,624

- Pilbara Iron Services 149,933

- Skywest Airlines Pty Ltd 34,405

- Sodexo Remote Sites Australia 22,738

- WBHO-Civil Pty Ltd

19,987

- Virgin Blue Airlines 196,619

Total Trade and Other Receivables (incl above) 10,047,749

Total Rates Debtors Outstanding 4,193,267


Page 57

Shire Of Roebourne Statement of Financial Position for the period ending 30 November 2011

Note 2: Balance Sheet 2011/12

$

Current Assets Cash On Hand 32,509

Cash and Cash Equivalents - Unrestricted 12,255,683

Cash and Cash Equivalents - Restricted (Trust) 1,867,025

Cash and Cash Equivalents - Restricted 73,200,236

Trade and Other Receivables 14,246,710

Inventories 353,483

Total Current Assets 101,955,646

Non Current Assets

Trade and Other Receivables 74,107

Infrastructure 93,346,164

Property, Plant And Equipment 87,706,283

Total Non Current Assets 181,126,553

Total Assets 283,082,199

Current Liabilities

Bank Overdrafts 0

Trade and Other Payables 1,884,945

Trust Liabilities 1,878,980

Short Term Borrowings 1,095,520

Short Term Provisions 2,211,659

Total Current Liabilities 7,071,104

Non Current Liabilities

Long Term Borrowings 14,851,611

Long Term Provisions 220,811

Total Non Current Liabilities 15,072,422

Total Liabilities 22,143,526

Net Assets 260,938,673

Equity

Accumulated Surplus 176,423,712

Asset Revaluation Reserve 11,681,010

Reserves 72,833,951

Total Equity 260,938,673


Page 58

Shire Of Roebourne Statement Of Financial Activity


Note 3: Cash and Cash Equivalents

$

Municipal Fund Bank

Cash On Hand 32,509 Westpac on call 2,932,365 Term deposits – Westpac / WATC 11,190,344

14,155,217

Reserves Fund Bank

Westpac on call & Term Deposits 72,833,951 Westpac -Maxi Reserve 366,285

73,200,236

Total Cash 87,355,453


Page 59


by Divisions by Activities for the period ending 30 November 2011

Note 4

2011/2012 Budget

2011/2012 Amended

2011/2012 Year To Date

Budget

2011/2012 Actual To

Date

$ $ $ $

Note: Material Variance is Year to Date Amended Budget to Year to Date Actual ( => 10% or => $10,000)

CORPORATE & EXECUTIVE SERVICES Net (Cost) Revenue to Council for Rates 22,026,540 22,056,549 22,191,601 22,089,040

Net (Cost) Revenue to Council for General Revenue (1,142,167) (1,109,173) 362,042 1,460,139

Net (Cost) Revenue to Council for Corporate Services 2,083,783 2,065,679 1,010,005 354,959

Net (Cost) Revenue to Council for Project Management 0 0 (11,844) (67,229)

Net (Cost) Revenue to Council for Information Services (619,428) (576,416) (356,644) (180,850)

Net (Cost) Revenue to Council for Television & Radio Services (23,101) (23,101) (5,965) (14,728)

Net (Cost) Revenue to Council for Members of Council (630,795) (646,987) (518,002) (408,241)

Net (Cost) Revenue to Council for Emergency Services (116) (116) 192,164 9,867

Net (Cost) Revenue to Council for Cossack Infrastructure Project 0 0 0 (13,269)

Net (Cost) Revenue to Council for Executive Admin (1,412,063) (1,422,063) (559,631) (418,294)

Net (Cost) Revenue to Council for Vehicle Storage Temporary Contract 0 67,880 67,880 101,360

Net (Cost) Revenue to Council for Human Resources (784,629) (814,629) (342,435) (281,893)

Net (Cost) Revenue to Council for Public Affairs (482,853) (436,853) (201,368) (121,550)

Net (Cost) Revenue to Council for Corporate Compliance Services (981,026) (1,013,026) (423,250) (287,925)

Net (Cost) Revenue to Council for Transformational Process (603,530) (629,214) (254,680) (933)

Net (Cost) Revenue to Council for Staff Housing (497,797) (530,713) 194,842 (1,351,013)

Net (Cost) Revenue to Council for Public Services Overheads (26,470) (26,470) (49,620) 260,293

COMMUNITY SERVICES Net (Cost) Revenue to Council for Cossack Art Awards (11,820) (11,820) (53,820) 82,967

Net (Cost) Revenue to Council for Tourism/Visitors Centres (499,139) (530,776) (191,092) (249,570)

Net (Cost) Revenue to Council for Aged Persons Housing (182,243) (182,243) (82,995) (56,893)

Net (Cost) Revenue to Council for Youth Development (95,400) (44,200) 39,940 30,711

Net (Cost) Revenue to Council for Other Culture (196,696) (269,996) (93,752) (55,266)

Net (Cost) Revenue to Council for Community Development (1,095,578) (1,108,403) (646,218) (509,004)

Net (Cost) Revenue to Council for Walkington Theatre (355,000) (355,000) (77,750) (32,988)

Net (Cost) Revenue to Council for Community Sponsorship (1,287,772) (1,337,866) (984,772) (420,549)

Net (Cost) Revenue to Council for Daycare Centres (182,563) (182,563) (86,922) (30,753)

Net (Cost) Revenue to Council for Child Health Clinics (99,685) (99,685) (42,440) (23,851)

Net (Cost) Revenue to Council for Karratha Entertainment Centre (1,561,168) (1,562,506) (693,438) (462,005)

Net (Cost) Revenue to Council for Karratha Aquatic Centre (1,077,362) (1,107,362) (491,094) (478,339)

Net (Cost) Revenue to Council for Roebourne Aquatic Centre (319,616) (296,342) (248,409) (143,428)

Net (Cost) Revenue to Council for Libraries (1,403,773) (1,417,961) (592,570) (314,401)

Net (Cost) Revenue to Council for Cossack Operations (539,021) (555,029) (301,881) (168,731)

Net (Cost) Revenue to Council for Ovals & Hardcourts (1,013,121) (1,048,715) 616,106 (475,522)

Net (Cost) Revenue to Council for Karratha Bowling & Golf (414,031) (414,031) (172,550) (171,305)

Net (Cost) Revenue to Council for Pavilions & Halls (2,885,784) (2,842,084) (3,634,942) (1,861,823)

Net (Cost) Revenue to Council for Recreation Projects (1,151,585) (1,159,367) (491,452) 800,668

Net (Cost) Revenue to Council for Playgrounds (266,109) (266,109) (239,157) (92,918)

Net (Cost) Revenue to Council for Medical Services (17,928) (17,928) (40,807) 6,713

Net (Cost) Revenue to Council for Other Buildings 355,635 555,635 (180,338) 43,505


Page 60

Shire Of Roebourne Statement Of Financial Activity (con’t)

by Divisions by Activities for the period ending 30 November 2011 Contd.

2011/2012 Budget

2011/2012 Amended


Amended Budget

2011/2012 Actual To

Date

$ $ $ $

COMMUNITY SERVICES (con’t) Net (Cost) Revenue to Council for The Youth Shed (1,211,500) (4,070,140) (3,421,412) (1,460,928)

Net (Cost) Revenue to Council for Youth Centres 0 2,871,749 2,333,330 2,630,068

Net (Cost) Revenue to Council for Leisure & Learning Precinct (20,000) (20,000) (985,496) 2,936,928

Net (Cost) Revenue to Council for Pam Buchanan Family Centre 8,075 12,770 3,957 (3,188)

Net (Cost) Revenue to Council for Economic Development (198,319) (172,635) (81,991) (98,122)

DEVELOPMENT & REGULATORY SERVICES Net (Cost) Revenue to Council for Building Control 91,057 91,057 38,424 392,350

Net (Cost) Revenue to Council for Health Services (725,567) (853,701) (351,781) (303,952)

Net (Cost) Revenue to Council for Town Planning (1,101,443) (1,101,443) (475,925) (422,365)

Net (Cost) Revenue to Council for Strategic Planning (626,002) (633,657) (62,325) (65,591)

Net (Cost) Revenue to Council for Community Safety (273,291) (262,793) (551,197) (31,123)

Net (Cost) Revenue to Council for Ranger Services (1,885,365) (1,872,385) (1,000,433) (626,076)

Net (Cost) Revenue to Council for Camping Grounds (4,600) (8,665) 94,606 16,214

INFRASTRUCTURE & BUSINESS PROJECTS

Net (Cost) Revenue to Council for Waste Collection 205,808 (244,741) 512,988 832,822

Net (Cost) Revenue to Council for Landfill Operations 544,870 (224,606) 280,660 2,049,514

Net (Cost) Revenue to Council for Waste Overheads 339,677 1,527,404 646,381 612,362

Net (Cost) Revenue to Council for Depots (320,228) (309,463) (228,080) (137,304)

Net (Cost) Revenue to Council for Vehicles & Plant 123,508 13,690 (121,819) (28,652)

Net (Cost) Revenue to Council for Roads & Streets (2,276,055) (2,755,955) (2,332,084) (1,987,632)

Net (Cost) Revenue to Council for Parks & Gardens (1,327,691) (1,311,444) (367,568) (725,940)

Net (Cost) Revenue to Council for Drainage (201,487) (201,487) (88,120) (66,772)

Net (Cost) Revenue to Council for Footpaths & Bike Paths (534,692) (534,692) (222,785) (91,877)

Net (Cost) Revenue to Council for Effluent Re-Use Scheme (544,159) (544,159) (435,374) (344,415)

Net (Cost) Revenue to Council for Cemeteries (57,634) (57,634) (24,124) (27,626)

Net (Cost) Revenue to Council for Public Toilets (233,696) (233,696) (136,591) (126,527)

Net (Cost) Revenue to Council for Beaches, Boat Ramps, Jetties (104,369) (104,369) (43,630) (33,701) Net (Cost) Revenue to Council for Roebourne Enhancement Scheme 0 0 0 0

Net (Cost) Revenue to Council for Town Beautification (1,305,558) (1,390,245) (839,741) (609,777) Net (Cost) Revenue to Council for Private Works & Reinstatements 0 0 0 (44)

Net (Cost) Revenue to Council for Works Overheads 0 0 (15,231) 853,141

Net (Cost) Revenue to Council for Parks & Gardens Overheads 0 0 1,165 393,718

Net (Cost) Revenue to Council for Karratha Airport 7,621,722 7,621,722 2,280,394 4,288,962

Net (Cost) Revenue to Council for Tien Tsin Inne 378,278 366,878 202,592 98,592

Net (Cost) Revenue to Council for Other Airports (13,473) (13,473) (5,659) (45)

Net (Cost) Revenue to Council for Tech Services (793,863) (532,571) (89,299) (1,118,876)

Net (Cost) Revenue to Council for Tech Services Overheads (9,443) (1,761) (1,761) (5,325)


Page 61

9.2 FINANCIAL STATEMENT FOR PERIOD ENDING 31 DECEMBER 2011

File No: FM.19

Responsible Executive Officer: Executive Manager Financial Services

Reporting Author: Management Accountant




Attachment(s) Nil

PURPOSE To provide Council with a summary of the financial position for the period ending 31st December 2011. BACKGROUND In accordance with the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996, a Statement of Financial Activity is required to be presented to Council as a minimum requirement. Regulation 34(4) states that a statement of financial activity, and accompanying documents, are to be;

1) presented to the Council; (a) At the next ordinary meeting of Council following the end of the

month to which the statement relates; or (b) If the statement is not prepared in time to present it to the meeting

referred to in (a) above, to the next meeting of Council after that meeting; and

2) Recorded in the minutes of the meeting at which it is presented.

In accordance with Regulation 34 (5), a report must be compiled on variances greater than the materiality threshold adopted by Council of $10,000 or 10% whichever is the greater. With this report being composed at programme level, only a general comment can be made regarding the variances.


Page 62

The following table is a summary of the Financial Activity Statement Report compared to the Budget as at 31st December 2011:

2011-2012 Current

Amended Budget Year to Date

Budget Actual 1 July to

31 December 2011 Variance

Operating Expense (64,744,506) (32,377,025) (22,026,149)

10,350,876

Operating Revenue (incl. Rates)

86,926,951 51,987,815 54,370,539 2,382,724

Non Operating Exp

(82,865,109) (41,186,791) (27,670,374) 13,516,416

Non Operating Rev

48,734,596 22,666,188 15,302,436 (7,363,752)

Non Cash Items Included

10,356,897 5,205,315 241,337 (4,963,978)

Estimated Surplus BFWD 10/11

1,553,944

1,553,944

1,553,944

0

Surplus/(Deficit) 11/12 (37,227) 7,849,446 21,771,732

Note that the 2010/11 end of financial year brought forward balance has now been finalised and audited by Grant Thornton. FINANCIAL MANAGEMENT SUMMARY Statement of Financial Position Total Current Assets decreased by 5.2% from November to December. This is mainly due to debtor balance outstanding decrease into December, and decrease in Municipal Cash balance as operating expenses progress year to date. Non-Current Assets have increased 2.25% in-line with Capital expenditure year to date. Current Liabilities have decreased 24.62% from November to December as trade creditors outstanding were all paid prior to Christmas closure as at 31st December 2011.

Debtors Schedule Total Trade Debtors decreased by 52% or $5,202,642 in the period due to major invoices from November being paid (Landcorp $1,980,000 RDAP and $3,300,000 Department of Education for grant funding for Karratha Leisure Complex) and continued stringent debt collection on old and outstanding debts. Rates balance decreased after second instalments were due.

2011 2011

December November

Assets 96,651,318 101,955,646

Liabilities 5,330,033 7,071,104

Assets 185,200,965 181,126,553

Liabilities 15,072,422 15,072,422

Net Assets 261,449,828 260,938,673

Current

Non Current


Page 63

Debtors Continued – Aged Debtors

Capital Expenditure The Shire has a 2011/12 Capital expenditure budget of $68.9 million dollars. This represents a significant increase in capital spend on the prior years actual spend of $36.2 million. The majority of the increase is associated with major Community & Recreation building and infrastructure projects that commenced in late 2010/11.

2011 2011 Of CurrentNovember December Change Total

$000's $000's % %

Current 9,461,040 3,585,701 -62% 74%

> 30 Days 458,030 839,707 83% 17%

> 60 Days 49,242 312,717 535% 6%

> 90 Days 103,340 130,886 27% 3%

Total 10,071,653 4,869,011 -52% 100%

Total 3,379,870 3,187,635 94% 100%

Non Rate Debtors

Rates Debtors


Page 64

Actual expenditure for the month was $4,816,723 against a budgeted figure of $6,401,463 after November budget review amendments and reallocations over the remaining months.

Investments The Reserve Bank cash rate (overnight money market interest rate) decreased from 4.50% to 4.25% on 6th December 2011. The average interest rate on Shire of Roebourne Royalties for Regions reserve funds invested with Western Australian Treasury Corporation in December was 4.40%. All other Reserve funds were held in Term Deposits with Westpac Bank and on average earned 5.29%. The Municipal funds held with Westpac Bank earned 0.01% interest on the everyday account and 4.25% on the Maxi-Direct Muni Account to maximise interest earnings.

The financial statements for the reporting period are provided as an attachment in the form of:

- Financial Activity Statement Report - Operating and Capital Variance Commentary by Programme Area - Net Current Asset Position - Statement of Financial Position (Balance Sheet) - Cash and Cash Equivalent Note - Schedule of Divisional Financial Activity

Asset Class Budget YTD Actual Variance %

Annual

Orig

Budget

Annual

Amend

Budget

Land 0 0 0% 0 0

Artwork 0 0 0% 0 0

Buildings 24,502,861 17,520,173 -28% 46,878,252 46,268,826

Equipment 167,723 113,982 0% 186,700 191,723

Furn & Equip 961,034 161,655 -83% 516,200 1,676,388

Plant 1,118,684 914,482 -18% 1,043,033 1,118,684

Infrastructure 8,375,916 3,631,101 -57% 20,285,959 18,037,347

Totals 35,126,218 22,341,394 -36% 68,910,144 67,292,968

31-Dec-11

YTD Annual

30-Jun-12


Page 65

LEVEL OF SIGNIFICANCE Financial integrity is of extreme significance to the viability of the Shire but also as custodian of community assets and service provision. An ability to monitor and report in financial operations, activities and capital projects is imperative to ensuring that financial risk is managed at acceptable levels of comfort. The ability for the Shire of Roebourne to remain financially sustainable is a significant strategy for a region that is continually under pressure from the resources industry, private enterprise and State Government obligations for the development of infrastructure and servicing needs. COUNCILLOR/OFFICER CONSULTATION Executive and Management have been involved in regular reviews of their operational and departmental budgets and notifying the Financial Services team of trends and variances arising from their operational areas. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Section 6.4 of the Local Government Act 1995 requires for the preparation of financial reports.

6.4. Financial report

(1) A local government is to prepare an annual financial report

for the preceding financial year and such other financial reports as

are prescribed.

(2) The financial report is to —

(a) be prepared and presented in the manner and form

prescribed; and

(b) contain the prescribed information. The prescribed format has been determined in Regulation 34 of the Local Government (Financial Management) Regulation 1996. POLICY IMPLICATIONS The Shire’s financial reporting is prepared in accordance with Accounting Policy CF1. This is reviewed periodically to ensure compliance with legislative and statutory obligations. FINANCIAL IMPLICATIONS The report represents the financial position of the Council at the end of December 2011 with the current budget in deficit to the value of ($37,227).


Page 66

STRATEGIC IMPLICATIONS The Shire of Roebourne’s Strategic Plan 2009 – 2013 provides:

Key Goal Two – Delivering Services Objective - Meeting the set service standards. Initiatives - Set service standards and regularly review to ensure they reflect the communities’ priorities. Continually review and streamline key work practices and work processes. Priority 2009/10 - Establish work improvement groups within each division to review and streamline key

processes and practices. Key Goal Three – Local Economy Objective - Developing a financially sustainable revenue stream Encourage downstream processing and value adding Initiatives - Establish formal relationships with industry partners to maximise community benefit. Priority 2009/10 - Establish formal relationships with industry partners to coordinate investment in our

communities

RISK MANAGEMENT CONSIDERATIONS Astute financial management backed by strong internal controls, policies and monitoring will ensure risks are assessed regularly and managed appropriately. Expenditure and revenue streams are monitored against approved budgets by management and the financial team with material variances being reported. It is incumbent on all managers that any perceived extraordinary variances that have, or likely to have, had occurred are escalated immediately for consideration by Executive and/or Council. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS This is a routine process alerting Council of the current financial position of the Shire of Roebourne. DELEGATED AUTHORITY Officers have delegations within their duties to procure, carry out or receive monies. There is no delegation otherwise to receive these financial reports without being presented to Council. VOTING REQUIREMENTS Simple Majority


Page 67

OPTIONS: Option 1 As per the Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996, RESOLVES to:

1. RECEIVE the Financial Reports for the financial period ending 31

December 2011 and

2. APPROVE the following actions:

a. ______________________

b. ______________________

Option 3 That Council by SIMPLE Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996, RESOLVES to NOT RECEIVE the Financial Report for the financial period ending 31 December 2011.

CONCLUSION Council is obliged to receive the monthly financial reports as per statutory requirements. Details in regards to the variances and the commentary provided are to be noted as part of the report.


That Council by SIMPLE Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996 RESOLVES to RECEIVE the Financial Reports for the financial period ending 31 December 2011.

COUNCIL RESOLUTION

Res No : 151890

MOVED : Cr Lally SECONDED : Cr Pritchard That Council by SIMPLE Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996 RESOLVES to RECEIVE the Financial Reports for the financial period ending 31 December 2011.

CARRIED



Page 68


for the period ending 31 December 2011


Original

Budget

Amended

Budget

Year to Date

Amended

Budget

Year To Date

Actual

$10,000 or

more

$ $ $ $ $

Operating

Revenues (Sources)

General Purpose Funding (excluding Rates) 6,167,246 5,593,205 3,186,484 3,307,224 (120,740)

Governance 67,010 209,399 175,899 306,127 (130,228)

Law, Order And Public Safety 492,915 766,293 547,893 474,621 73,272

Health 85,832 87,507 68,622 62,115 -

Education and Welfare 107,650 77,500 38,674 34,320 -

Housing 329,412 329,430 164,724 141,176 23,548

Community Amenities 10,547,427 10,634,534 6,186,166 7,330,511 (1,144,345)

Recreation And Culture 16,475,737 20,993,279 8,071,413 7,749,558 321,855

Transport 23,999,070 23,791,116 10,303,506 11,195,669 (892,163)

Economic Services 1,482,009 1,498,977 843,759 1,047,469 (203,710)

Other Property And Services 110,900 363,618 313,582 302,477 11,105

59,865,208 64,344,858 29,900,722 31,951,267 (2,050,545)

Expenses (Applications)

General Purpose Funding (837,403) (837,403) (419,727) (507,308) 87,581

Governance (4,528,424) (4,767,242) (2,701,587) (1,562,092) (1,139,495)

Law, Order And Public Safety (2,668,577) (2,814,087) (1,555,844) (1,102,064) (453,780)

Health (1,258,710) (1,390,200) (786,841) (514,923) (271,918)

Education and Welfare (418,199) (388,161) (226,665) (105,020) (121,645)

Housing (1,788,847) (1,958,489) (1,047,458) (434,504) (612,954)

Community Amenities (11,465,523) (12,274,604) (6,232,309) (4,658,390) (1,573,919)

Recreation And Culture (18,173,036) (18,923,540) (8,841,602) (7,550,645) (1,290,958)

Transport (17,650,864) (17,621,986) (9,150,974) (5,346,570) (3,804,404)

Economic Services (4,127,706) (4,180,408) (1,402,538) (1,164,695) (237,844)

Other Property And Services (678,429) 411,614 (11,480) 920,061 (931,541)

(63,595,718) (64,744,506) (32,377,025) (22,026,149) (10,350,876)

Capital

Revenue

Proceeds From Disposal Of Assets 157,281 151,826 151,826 53,749 98,077

Tsf From Aerodrome Reserve 4,793,987 5,925,791 3,028,798 0 3,028,798

Tsf From Royalties for Regions Reserve 28,223,225 25,783,137 14,626,710 13,695,245 931,465

Tsf From Plant Replacement Reserve 349,150 349,150 174,575 0 174,575

Tsf From Infrastructure Reserve 15,673,477 14,072,765 2,942,479 1,056,182 1,886,297

Tsf From Waste Management Reserve 0 0 0 0 -

Tsf From Housing Reserve 0 0 0 0 -

Tsf From Public Open Space Reserve 962,958 1,278,935 633,958 0 633,958

Tsf From Parks, Ovals and Rec Facilities 0 0 0 0 -

Tsf From Information Technology Reserve 0 0 0 0 -

Tsf From Aged Persons Homes Reserve 0 75,744 75,744 0 75,744

Tsf From Dampier Drainage Reserve 0 0 0 0 -

Tsf From Walkington Theatre Reserve 0 0 0 0 -

Tsf From Junior Sport Reserve 0 0 0 0 -

Tsf From Workers Comp Res 375,000 375,000 375,000 0 375,000

Tsf From Employee Entitlements Res 120,000 120,000 60,000 0 60,000

Tsf From Community Development Res 0 0 0 0 -

Tsf From Cossack Infrastructure Res 0 0 0 0 -

Tsf From Mosquito Control Reserve 0 0 0 0 -

Tsf From Airconditioning Reserve 0 0 0 0 -

Tsf From Medical Services Assistance

Package Reserve 100,000 100,000 100,000 0 100,000

Tsf From History & Cultural Publications 0 0 0 0 -

Restricted Funds Utilised 0 0 0 0 -

Tsf From Restricted Cash Unspent

Grants/Contributions 492,160 492,160 492,160 492,160 -

New Loans Raised 0 0 0 0 -

Repayments Of Self Supporting Loans 0 2,552 1,170 1,332 -

Repayments Of Interest Free Loans To Local

Groups 0 7,536 3,768 3,768 -

51,247,238 48,734,596 22,666,188 15,302,436 7,363,752


Page 69




Original

Budget

Amended

Budget

Year to Date

Amended

Budget

Year To Date

Actual

$10,000 or

more

$ $ $ $ $

Expenses

Purchase Of Assets - Land 0 0 0 0 -

Purchase of Assets - Artwork 0 0 0 0 -

Purchase Of Assets - Buildings (46,878,252) (46,268,826) (24,502,861) (17,520,173) (6,982,688)

Purchase Of Assets - Equipment (186,700) (191,723) (167,723) (113,982) (53,741)

Purchase Of Assets - Furniture & Equipment (516,200) (1,676,388) (961,034) (161,655) (799,379)

Purchase Of Assets - Plant (1,043,033) (1,118,684) (1,118,684) (914,482) (204,202)

Purchase Of Assets - Infrastructure (20,285,959) (18,037,347) (8,375,916) (3,631,101) (4,744,815)

Loan Principal Repayments (3,013,113) (3,042,870) (1,992,121) (1,992,120) -

Tsf To Aerodrome Reserve (645,230) (3,145,230) (322,614) (246,862) (75,752)

Tsf To Airconditioning Reserve 0 0 0 0 -

Tsf To Dampier Drainage Reserve (1,208) (1,208) (606) (423) -

Tsf To Plant Replacement Reserve (43,727) (43,727) (21,864) (40,087) 18,223

Tsf To Walkington Theatre Reserve (230) (230) (114) (80) -

Tsf To Workers Compensation Reserve (56,521) (56,521) (28,260) (19,785) -

Tsf To Royalties for Regions Reserve (875,327) (875,327) (437,664) (719,767) 282,103

Tsf To Infrastructure Reserve (5,428,440) (5,428,440) (1,769,892) (2,075,074) 305,182

Tsf To Waste Management Reserve (1,055,074) (1,541,528) (186,156) (171,475) (14,681)

Tsf To Housing Reserve (76,691) (76,691) (38,346) (26,836) (11,510)

Tsf To Parks, Ovals & Rec Facilities Reserve

0 0 0 0 -

Tsf To Aged Persons Home Reserve (99,253) (3,703) (1,854) (1,296) -

Tsf To Information Technology Reserve 0 0 0 0 -

Tsf To Junior Sport Reserve (4,217) (4,217) (2,106) (1,477) -

Tsf To Public Open Space Reserve (112,502) (112,502) (56,250) (28,396) (27,854)

Tsf To Mosquito Control Reserve (636) (636) (66) (48) -

Tsf To History & Cultural Publications

Reserve (2,553) (2,553) (1,278) (894) -

Tsf To Employee Entitlements Reserve (771,750) (771,750) (753,378) 0 -753,378

Tsf To Community Development Reserve (452,550) (452,550) (441,776) 0 -441,776

Tsf To Underground Power Reserve 0 0 0 0 -

Tsf To Medical Services Assistance Package

Reserve (12,458) (12,458) (6,228) (4,361) -

Interest Free Loan Principal 0 0 0 0 -

Tsf of Unbudgeted Muni Restricted Cash 0 0 0 0 -

Income Set Aside As Restricted Funds 0 0 0 0 -

(81,561,624) (82,865,109) (41,186,791) (27,670,374) (13,516,416)

Adjustment For Non Cash Items

Depreciation 10,303,176 10,303,176 5,151,594 816,725

Amounts Set Aside To Provisions 0 0 0 0

Movement in Accrued Interest 0 0 0 (220,636)

Movement in Accrued Salaries & Wages (136,666) (136,666) (136,666) (363,817)

Movement in Deferred Pensioner Rates 0 0 0 9,064

(Profit) / Loss On Disposal Of Assets 185,896 190,387 190,387 0

10,352,406 10,356,897 5,205,315 241,337

Surplus Brought Forward 1 July 1,137,353 1,553,944 1,553,944 1,553,944

Amount Raised From Rates 22,555,137 22,582,093 22,087,093 22,419,272 (332,179)

Surplus / (Deficit) 0 (37,227) 7,849,446 21,771,732

This statement is to be read in conjunction with the accompanying notes.


Page 70

Operating revenue is below the year to date budget by $2,050,545 which represents a positive variance of 6.86%. Operating Expenditure is under the year to date budget by $10,350,876 which represents a negative variance of 31.97%. In accordance with the materiality threshold adopted by Council for the reporting of variances by programme in the Statement of Financial Activity, the following comments are made to provide an explanation of the above variances. General Purpose Funding Revenue Revenue up by 3.79% ($120,740) more than budgeted interest on reserves less rate write offs. Also increase in revenue raised by Property Enquiry Fees and an Ex Gratia payment received ahead of budget schedule. Expenditure Expenditure is showing a variance up of 20.87% ($87,581) which is due to allocation of administration costs, less than expected valuation costs and rates office expenses. Governance Revenue Revenue up by 74.04% ($130,228) which is due to the receipt of an unbudgeted grant for long term financial planning and YTD contributions from the provision for long service leave. Also unbudgeted income received for rebate on Workers Comp Performance Based Contribution 2009/2010. Expenditure Expenditure is down by 42.18% ($1,139,495) which is due to:

1) $125,533 down on Executive Services Employment Costs (ISP position vacancy) & Project Expenses spread evenly over the year.

2) $195,096 down on IT Software, Network Expenses, and Main Computer System upgrades. 3) $76,261 down on Non Statutory Donations – ACADs for 2011/12 4) $56,750 down on Contribution to Pilbara Regional Council for the annual member

contribution. 5) $97,486 down on Karratha Admin Building costs planned in Budget 6) $78,828 down on Office Expenses Corporate Services - Consultants 7) $50,134 down on Election & Council members expenses YTD (paid in January after

election results). 8) $25,444 down on Employment Costs Human Resources 9) $140,721 down on employment costs Corporate Compliance, YTD vacancies 10) $296,794 down on Transformational employment and office expenses spread evenly over

the year; scope finalised and consultant contract awarded in January – Integral development.

11) $102,888 down on Public Affairs & Marketing and Promotion expenses. 12) $841,418 down on Administration corporate services costs allocated and Depreciation not

yet posted YTD. 13) $72,537 down on Health and Safety Expenses and Executive Strategic Planning Projects

spread evenly over the year. Law, Order and Public Safety Revenue Revenue is down by 13.37% ($73,272) which is due to contributions not yet received towards rangers and local laws $173,834. However the decrease is offset by unbudgeted revenue for Vehicle Storage Temporary Contract Charges ($77,900) and Grants Community Safety received ahead of scheduled budget ($16,598).


Page 71

Expenditure Expenditure is down 29.17% ($453,780) which is due to:

1) $82,268 down on Anti Graffiti Initiatives & Community Safety Budget. 2) $191,566 down on Animal control & employment costs & admin allocated, new ranger

positions not yet commenced til 2012. 3) $20,298 down on Community Education/Promotions (Contributions to SAFE, Australian

Animal Registration for microchip day). 4) $37,954 down on depreciation not posted YTD. 5) $167,419 down on Cyclone preparation costs budgeted to date.

Health Revenue Revenue is down by 9.48% ($6,507) which is due to contribution to medical services package t received earlier than expected less Health fees & charges annual invoices being issued later than expected. Expenditure Expenditure is down 34.56% ($271,918) which is due to:

1) $16,946 up on Mosquito Management employment costs unbudgeted 2) $21,267 down on employment costs health –position vacant until November 3) $64,020 down on Compliance Auditing & Inspections on Buildings to occur later in the year 4) $141,665 down on MSIS Retention payments

Education and Welfare Revenue Revenue is down by 11.26% ($4,354) which is an immaterial variance due to Freemasons Aged person unit reimbursement. The insignificant variance is being offset by Lease Income above budget for Millars Well & Bulgarra Daycares. Expenditure Expenditure is showing a variance down of 53.67% ($121,645) which is due to:

1) $20,242 down on Early Learning Specialist Scholarship expenses as not commenced. 2) $90,762 down on Building Op costs for Day Care Centres (including Depreciation) 3) $42,882 down on Karratha Youth Shed Expenses budgeted (including depreciation –

Centre not yet operational due to delays). 4) $12,658 down on Pam Buchanan Family centre budget year to date – Not opening until

February Housing Revenue Revenue is showing a variance down of 14.30% ($23,548) due to lower rent on aged persons and staff housing rent year to date. Expenditure Expenditure is down 58.52% ($612,954) which is due to:

1) $175,810 down on Leased Housing expenses YTD – vacant positions not yet filled; saving 2) $113,906 down YTD on expenses budgeted for property management outsourcing

commenced Nov. 3) $192,102 down on Staff Housing Op & Mtce Costs Year to Date 4) $30,519 down on Aged Persons Housing Expenses budgeted evenly over the year 5) $264,759 down on Depreciation year to date 6) $276,959 up on allocation of Staff Housing costs to be offset against Department Budgets


Page 72

Community Amenities Revenue Revenue is showing a variance up of 18.50% ($1,144,345) mainly due to:

1) $172,337 up on Domestic Collection Fees annually raised YTD 2) $224,959 up on Liquid Waste Disposal fees 3) $706,629 up on Industrial/Commercial Refuse disposal & collection Fees 4) $29,141 up on Town Planning Fees 5) $36,955 down on Hazardous Waste disposal fees

Expenditure Expenditure is showing a variance down of 25.25% ($1,573,919). The main variances are as follows:

1) $122,218 down on Litter Control 2) $13,973 up on Economic Development Prospectus Project 3) $158,004 down on budgeted loss on sale (plant) 4) $393,903 down on Depreciation not yet posted for Community Amenities Assets 5) $498,072 down on Refuse Site Maintenance & Refuse Site 7 Mile & Equipment

Replacement 6) $73,356 down on Local Planning Policy Strategy and Policy Development budgeted for 1st

Qtr 7) $47,292 down on Recycling 8) $21,691 up on Drainage maintenance costs 9) $30,354 down on Wickham Transfer station costs – to reallocate costing to 7Mile

incorrectly coded 10) $96,538 down on Strategic Planning employment costs and administration - Vacancy.

Recreation and Culture Revenue Revenue has a variance down of 3.99% ($321,855). The variance is due to:

1) $200,000 up on Contribution for Cossack Art Awards; Income received in Advance for 2012 2) $17,101 down on Cossack Sale Commissions expected. 3) $12,054 down on Special Youth Projects Income 4) $45,882 up on Cultural and Planning Development contributions (as income budgeted for

Dec) 5) $32,364 down on Naidoc week Income from sponsorships budgeted for 1st Quarter 6) $29,715 up on KEC programmes income. 7) $14,163 up on KAC Income. 8) $156,236 up on Government Grants budgeted to be received for Frank Butler Centre &

Other Recreation & Sport RDAP funds received. 9) $400,000 up on year to date budget for contribution to Youth Shed ‘Fit out’ from Woodside 10) $1,000,000 down on Karratha Leisure Centre Government Grant not yet received.

Expenditure Expenditure has a variance of down 14.60% ($1,290,958). The main variances are as follows:

1) $155,450 down on Parks & Gardens Mtce – pending projects underway and short staffing 2) $62,380 down on Karratha Entertainment Centre Expenses less maintenance than

expected 3) $89,361 down on Cossack Operating & Maintenance Expenses – due to occur during Jan-

Mar 4) $661,637 down on Depreciation not yet posted YTD from asset register. 5) $25,557 down on Roebourne/Wickham Community Activities expenses planned 6) $30,000 down on Contribution to St Lukes Oval


Page 73

7) $104,734 down on Employment Costs Recreation, KEC, KAC, RAC, Community Development, Libraries and History Officers due to seasonal operations and vacancies YTD

8) $135,066 up on KAC Maintenance expenditure to December includes $142k for cyclone clean-up

9) $49,207 down on RAC Maintenance expenditure as awaiting outcome of redevelopment proposal

10) $471,443 down on administration expenses 11) $195,988 down on Karratha Library Contribution – Due to closure of Karratha Library funds

will be accessed to operate new library 12) $46,614 down on NAIDOC week expenses – still expenses to be paid 13) $68,542 down on Cossack Art award expenses – Budget includes 10/11 & 11/12 expenses

that overlap year due to timing of event. 14) $87,178 down on Contribution to Walkington Theatre – as per Library Contribution and

funds will be accessed to operate Events portfolio 15) $17,344 down on Dry Season Assistance Scheme Expenses – Grant to be acquitted in

2011/12 16) $28,919 down on Cultural Planning and Development(incl REAF) incurred but not yet paid 17) $53,105 down on Open Space/ Drain Reserve Mtce and Effluent Tank mtce – Ongoing 18) $19,304 up on Oval Maintenance year to date

Transport Revenue Revenue shows a variance up of 8.66% ($892,163). The main variances are as follows:

1) $1,099,036 up on Karratha Airport & Terminal income & Reimbursements (due to reversal of June 2011 accrued income and landings data – timing Difference).

2) $219,119 down on Local Govt Road Grants & Roads to Recovery to be received later than budgeted.

Expenditure Expenditure has a variance of down 41.57% ($3,804,404) the main variances are due to depreciation on infrastructure assets ($2,750,765) not yet applied and as follows:

1) $53,897 up on TTI Expenses – employment costs and seasonal bar expenses 2) $206,937 down on Contributions to Bridge works waiting on main Roads to complete &

invoice 3) $142,310 down on Interest on Loan – Karratha Airport – after 10/11 interest accrual 4) $165,080 down on Footpath Mtce – pending contractors 5) $96,741 down on Pastoral Access Rd Mtce – pending projects underway 6) $255,307 down on Sheeting & Reseal Roads – due for completion February 7) $16,509 down on Other road Mtce expenses 8) $44,726 down on Street Tree and cleaning mtce expenses – Jan invoice to be paid 71k 9) $126,143 down on Airport Employment expenses – Exec Manager vacancy in first half of

the year 10) $57,140 down on Airside and Landside Mtce – YTD lower than expected 11) $86,659 up on Karratha Terminal Bldg Mtce and Airport Security expenses year to date 12) $45,431 down on Airport Consultant for studies expenses YTD; due to be undertaken in

March Economic Services Revenue Revenue has a variance up of 24.14% ($203,710) due to Building Licence fees higher than budget year to date of $261,596. However these increases are offset by Karratha Community Celebration Contributions being down $80,500 than expected.


Page 74

Expenditure Expenditure has a variance down of 16.96% ($237,844) due to Dampier Highway streetscape expenses not spent to December of $225,856 expected to occur in February. Building Control employment costs under budget by $70,270. Forty Mile Beach costs are under budget for $65,283. However, up on Administration Costs $97,497 and expenses for Contribution to Karratha Tourist Bureau $48,479 against budgeted month quarterly invoice raised in advance. Other Property and Services Revenue Revenue has a variance down of 3.54% ($11,105) which relates to Supervision of Subdivisions & new Verge bond fees implemented ($8,760) and Workers Compensation & Insurance Rebate ($23,350) less unclaimed Diesel Fuel Rebate $24,000. Expenditure Expenditure has a variance down of ($931,541). This is mainly due to:

1) $535,420 down on ABC and overhead allocations year to date – staff vacancies & unavailable

2) $23,350 up on Workers Compensation Claims 3) $79,513 down on depreciation costs not yet allocated YTD 4) $100,000 down on Asset Management costs budgeted due to vacant position YTD –

Commencing February. Capital

Revenue

Capital Revenue shows a variance down of 32.49% ($7,363,752) - Transfers from

Reserves Year to Date under Budget to December 2011 due to delay on Major Capital

projects expenditure. Proceeds from disposal of assets are down by $98,077 Year to Date

against Budget.

Expenditure Capital expenditure shows a variance down of 32.82% ($13,516,416). This is mainly due to variances in the following areas:

1) $972,627 down on New Staff Housing Baynton West - Delay in completion of final 4 houses scheduled for invoicing in February.

2) $2,126,406 down on Pam Buchanan & Frank Butler Community Centre Buildings less than budgeted year to date due to delays - Final PBFC invoice due January when practical completion was issued.

3) $3,216,136 down on Airport LV Power & Water Infrastructure - PO to be raised in January 4) $295,717 Parks – Infrastructure – Cattrall Park Upgrade was reforecast later in the year in

budget review – early 2012 expected to re-open. 5) $1,011,399 down on Karratha Youth Shed Building Upgrade – work still progressing Dec

and practical completion expected February; $546,867 less than expected on Fit out budget to date.

6) $555,977 down on various Public Toilets, Playgrounds & Other buildings on Portable toilet blocks & Kevin Richards Oval, Scout Hall Park & RAC & $419,416 down on new Admin Bldg Expansion YTD.

7) $171,936 down on Bulgarra Oval upgrade projects – forecast spend aligned in Budget Review

8) $360,970 down on Waste Building & Infrastructure Improvements $581,127 down on Various Plant & capital equipment purchases planned YTD

9) $2,596,113 down on Karratha Leisure Centre progress YTD as construction pushed back 2 weeks

10) $416,675 Community Safety – Infrastructure – CCTV & Security, and Entry Statements projects


Page 75

11) $64,662 down on Upgrade Effluent Systems budget spread evenly over the year 12) $1,075,443 down on Transfer to Reserves for Employee entitlements reserve ($735,000)

occurring in January and creation of Community Development reserve 13) $169,348 down on Footpath & Roads Infrastructure Capital Program as budgeted to

December Rates Variance on budget year to date rates revenue for 2011/12 is currently up on budget by $332,179 (1.50%) to 31st December 2011.


Page 76

Shire Of Roebourne Statement Of Financial Activity for the period ending 31 December 2011 Note 1. Net Current Assets

Note

Year To Date Actual

Budget Brought Forward 1 July

$ $

Current Assets Cash and Cash Equivalents - Unrestricted

12,489,930 253,448

Net Trust Liabilities in Muni

(850) 0

Trust - ATM Floats

0 0

Trust - Medical Services Incentive Services

0 0

Cash and Cash Equivalents - Restricted - LSL & R4R

371,307 540,000

Cash and Cash Equivalents - Restricted - Reserves 2 72,235,861 35,199,962

Cash - Restricted Unspent Grants/Contributions 1 1,521,421 Cash - Restricted Unspent Loans 1 0

Trade and Other Receivables 3 7,798,303 5,900,000

Land held for Resale - Development Costs

0 Inventories

385,464 236,402

Total Current Assets

94,801,437 42,129,812

Current Liabilities Trade and Other Payables

248,249 8,903,631

Bank Overdraft

0 0

Current Portion of Long Term Borrowings

1,025,310 -

Current Portion of Provisions

2,211,659 -

Total Current Liabilities

3,485,219 8,903,631

Net Current Assets

91,316,219 33,226,181

Plus (Minus) Items To Be Excluded Take Out Reserve Funds

(72,235,861) (35,199,962)

Take Out Fully Restricted Cash (Grants/Contributions)

(545,595) (492,160)

Take Out Fully Restricted Cash (Loans)

0 0

Take Out Restricted Cash (LSL)

0 (540,000)

Add Back Non Cash Provisions

2,211,659 651,750

Add Back Current Borrowings

1,025,310 2,354,191

Net Current Asset Position

21,771,732 0

Note Explanation:

1) Includes amounts received for:

- PDC Hydrology Grant

40,000

- Waterways Grant-St Luke's Oval

45,455

- Roebourne Enhancement Scheme

111,909

- Roebourne Community Recreation Assoc inc

23,024

220,388


Page 77

Shire Of Roebourne

Statement Of Financial Activity (con’t)


2) Reserves, Long Service Leave and Royalties for Regions (R4R – Karratha Leisure Complex) are Cash Backed

3) Trade Debtors Includes Total Debtor Outstanding amounts invoiced for:

- Air link Pty Ltd 238,825

- Alliance Airlines Pty Ltd 422,575

- Apprenticeships Western Australia 11,072

- Balfour Beatty United Group 98,935

- Bristow Helicopters Australia 37,799

- CSC Mining Services 31,628

- Downer EDI Works Pty Ltd 22,197

- Hertz Australia 34,837

- Instant Waste Management 138,807

- Lyons & Peirce 141,505

- PCH Group Pty Ltd 25,674

- Pilbara Iron Services 281,459

- Skywest Airlines Pty Ltd 13,864

- Sodexo Remote Sites Australia 22,339

- Tox Free Karratha Pty Ltd 324,341

- WBHO-Civil Pty Ltd

19,715

- Virgin Blue Airlines 199,549

Total Trade and Other Receivables (incl above) 4,702,703

Total Rates Debtors Outstanding 3,095,599


Page 78

Shire Of Roebourne Statement of Financial Position for the period ending 31 December 2011

Note 2: Balance Sheet 2011/12

$

Current Assets Cash On Hand 35,830

Cash and Cash Equivalents - Unrestricted 13,975,521

Cash and Cash Equivalents - Restricted (Trust) 1,843,964

Cash and Cash Equivalents - Restricted 72,607,169

Trade and Other Receivables 7,803,369

Inventories 385,464

Total Current Assets 96,651,318

Non Current Assets

Trade and Other Receivables 74,107

Infrastructure 96,853,647

Property, Plant And Equipment 88,273,211

Total Non Current Assets 185,200,965

Total Assets 281,852,282

Current Liabilities

Bank Overdrafts 0

Trade and Other Payables 248,249

Trust Liabilities 1,844,814

Short Term Borrowings 1,025,310

Short Term Provisions 2,211,659

Total Current Liabilities 5,330,033

Non Current Liabilities

Long Term Borrowings 14,851,611

Long Term Provisions 220,811

Total Non Current Liabilities 15,072,422

Total Liabilities 20,402,455

Net Assets 261,449,828

Equity

Accumulated Surplus 177,532,957

Asset Revaluation Reserve 11,681,010

Reserves 72,235,861

Total Equity 261,449,828


Page 79



Note 3: Cash and Cash Equivalents

$

Municipal Fund Bank

Cash On Hand 35,830 Westpac on call 2,245,005 Term deposits – Westpac / WATC 13,574,481

15,855,316

Reserves Fund Bank

Westpac on call & Term Deposits 72,235,861 Westpac -LSL Reserve 371,307

72,607,169

Total Cash 88,462,484


Page 80


by Divisions by Activities for the period ending 31 December 2011 Note 4

2011/2012 Budget

2011/2012 Amended


Budget

2011/2012 Actual To

Date

$ $ $ $

Note: Material Variance is Year to Date Amended Budget to Year to Date Actual ( => 10% or => $10,000)

CORPORATE & EXECUTIVE SERVICES Net (Cost) Revenue to Council for Rates 22,026,540 22,056,549 22,213,092 22,185,758

Net (Cost) Revenue to Council for General Revenue (1,142,167) (1,109,173) 1,036,740 1,504,777

Net (Cost) Revenue to Council for Corporate Services 2,083,783 2,065,679 1,041,613 758,663

Net (Cost) Revenue to Council for Project Management 0 0 (11,153) 638

Net (Cost) Revenue to Council for Information Services (619,428) (576,416) (387,470) (189,837)

Net (Cost) Revenue to Council for Television & Radio Services (23,101) (23,101) (16,599) (15,638)

Net (Cost) Revenue to Council for Members of Council (630,795) (646,987) (542,285) (432,715)

Net (Cost) Revenue to Council for Emergency Services (116) (116) 162,054 3,558

Net (Cost) Revenue to Council for Cossack Infrastructure Project 0 0 0 (13,269)

Net (Cost) Revenue to Council for Executive Admin (1,412,063) (1,422,063) (661,674) (454,935)

Net (Cost) Revenue to Council for Vehicle Storage Temporary Contract 0 67,880 67,880 145,780

Net (Cost) Revenue to Council for Human Resources (784,629) (814,629) (397,699) (337,179)

Net (Cost) Revenue to Council for Public Affairs (482,853) (436,853) (244,388) (140,121)

Net (Cost) Revenue to Council for Corporate Compliance Services (981,026) (1,013,026) (527,360) (350,211)

Net (Cost) Revenue to Council for Transformational Process (603,530) (629,214) (308,184) (17,342)

Net (Cost) Revenue to Council for Staff Housing (497,797) (530,713) (873,824) (1,510,963)

Net (Cost) Revenue to Council for Public Services Overheads (26,470) (26,470) (59,456) 323,958

COMMUNITY SERVICES Net (Cost) Revenue to Council for Cossack Art Awards (11,820) (11,820) (53,820) 197,847

Net (Cost) Revenue to Council for Tourism/Visitors Centres (499,139) (530,776) (222,729) (281,207)

Net (Cost) Revenue to Council for Aged Persons Housing (182,243) (182,243) (18,490) (55,863)

Net (Cost) Revenue to Council for Youth Development (95,400) (44,200) 29,348 24,513

Net (Cost) Revenue to Council for Other Culture (196,696) (269,996) (93,295) (70,336)

Net (Cost) Revenue to Council for Community Development (1,095,578) (1,108,403) (649,474) (650,218)

Net (Cost) Revenue to Council for Walkington Theatre (355,000) (355,000) (175,500) (63,322)

Net (Cost) Revenue to Council for Community Sponsorship (1,287,772) (1,337,866) (1,021,772) (567,291)

Net (Cost) Revenue to Council for Daycare Centres (182,563) (182,563) (108,673) (38,904)

Net (Cost) Revenue to Council for Child Health Clinics (99,685) (99,685) (53,026) (29,201)

Net (Cost) Revenue to Council for Karratha Entertainment Centre (1,561,168) (1,562,506) (828,727) (620,557)

Net (Cost) Revenue to Council for Karratha Aquatic Centre (1,077,362) (1,107,362) (605,555) (568,224)

Net (Cost) Revenue to Council for Roebourne Aquatic Centre (319,616) (296,342) (300,737) (170,534)

Net (Cost) Revenue to Council for Libraries (1,403,773) (1,417,961) (712,956) (406,942)

Net (Cost) Revenue to Council for Cossack Operations (539,021) (555,029) (368,875) (224,544)

Net (Cost) Revenue to Council for Ovals & Hardcourts (1,013,121) (1,048,715) 398,077 (663,259)

Net (Cost) Revenue to Council for Karratha Bowling & Golf (414,031) (414,031) (207,208) (206,345)

Net (Cost) Revenue to Council for Pavilions & Halls (2,885,784) (2,842,084) (4,566,729) (2,550,435)

Net (Cost) Revenue to Council for Recreation Projects (1,151,585) (1,159,367) (658,164) (1,345,945)

Net (Cost) Revenue to Council for Playgrounds (266,109) (266,109) (346,990) (26,081)

Net (Cost) Revenue to Council for Medical Services (17,928) (17,928) (50,635) 4,724

Net (Cost) Revenue to Council for Other Buildings 355,635 555,635 (227,710) (40,057)


Page 81

Shire Of Roebourne Statement Of Financial Activity (con’t)

by Divisions by Activities for the period ending 31 December 2011

Contd.

2011/2012 Budget

2011/2012 Amended


Amended Budget

2011/2012 Actual To

Date

$ $ $ $

COMMUNITY SERVICES (con’t) Net (Cost) Revenue to Council for The Youth Shed (1,211,500) (4,070,140) (3,902,397) (2,085,061)

Net (Cost) Revenue to Council for Youth Centres 0 2,871,749 2,668,046 3,286,467

Net (Cost) Revenue to Council for Leisure & Learning Precinct (20,000) (20,000) 512,837 2,905,957

Net (Cost) Revenue to Council for Pam Buchanan Family Centre 8,075 (52,834) (19,582) (31,170)

Net (Cost) Revenue to Council for Economic Development (198,319) (172,635) (94,808) (115,613)

DEVELOPMENT & REGULATORY SERVICES Net (Cost) Revenue to Council for Building Control 91,057 91,057 30,665 424,864

Net (Cost) Revenue to Council for Health Services (725,567) (853,701) (398,724) (381,983)

Net (Cost) Revenue to Council for Town Planning (1,101,443) (1,101,443) (566,703) (368,108)

Net (Cost) Revenue to Council for Strategic Planning (626,002) (633,657) (130,909) (75,666)

Net (Cost) Revenue to Council for Community Safety (273,291) (257,373) (413,600) (115,465)

Net (Cost) Revenue to Council for Ranger Services (1,885,365) (1,872,385) (1,197,847) (773,646)

Net (Cost) Revenue to Council for Camping Grounds (4,600) (8,665) 83,939 13,758

INFRASTRUCTURE & BUSINESS PROJECTS

Net (Cost) Revenue to Council for Waste Collection 205,808 (244,741) 375,645 704,026

Net (Cost) Revenue to Council for Landfill Operations 544,870 (224,606) 304,021 2,121,784

Net (Cost) Revenue to Council for Waste Overheads 339,677 1,527,404 782,960 721,757

Net (Cost) Revenue to Council for Depots (320,228) (309,463) (281,286) (221,339)

Net (Cost) Revenue to Council for Vehicles & Plant 123,508 13,690 (103,580) 50,294

Net (Cost) Revenue to Council for Roads & Streets (2,276,055) (2,755,955) (2,489,366) (2,168,539)

Net (Cost) Revenue to Council for Parks & Gardens (1,327,691) (1,311,444) (773,177) (783,219)

Net (Cost) Revenue to Council for Drainage (201,487) (201,487) (105,744) (109,479)

Net (Cost) Revenue to Council for Footpaths & Bike Paths (534,692) (534,692) (267,342) (102,262)

Net (Cost) Revenue to Council for Effluent Re-Use Scheme (544,159) (544,159) (523,843) (426,214)

Net (Cost) Revenue to Council for Cemeteries (57,634) (57,634) (29,290) (28,066)

Net (Cost) Revenue to Council for Public Toilets (233,696) (233,696) (165,777) (167,782)

Net (Cost) Revenue to Council for Beaches, Boat Ramps, Jetties (104,369) (104,369) (53,009) (33,868) Net (Cost) Revenue to Council for Roebourne Enhancement Scheme 0 0 0 0

Net (Cost) Revenue to Council for Town Beautification (1,305,558) (1,390,245) (998,731) (685,233) Net (Cost) Revenue to Council for Private Works & Reinstatements 0 0 0 99

Net (Cost) Revenue to Council for Works Overheads 0 0 (91,376) 1,002,362

Net (Cost) Revenue to Council for Parks & Gardens Overheads 0 0 1,398 479,855

Net (Cost) Revenue to Council for Karratha Airport 7,621,722 7,621,722 3,718,384 5,477,836

Net (Cost) Revenue to Council for Tien Tsin Inne 378,278 366,878 230,132 189,276

Net (Cost) Revenue to Council for Other Airports (13,473) (13,473) (6,978) (45)

Net (Cost) Revenue to Council for Tech Services (793,863) (532,571) (156,800) (1,509,379)

Net (Cost) Revenue to Council for Tech Services Overheads (9,443) (1,761) (1,761) (3,925)


Page 82

9.3 LIST OF ACCOUNTS DECEMBER 2011/JANUARY 2012

File No: FM.19

Responsible Executive Officer: Executive Manager Corporate Services

Reporting Author: Creditors Officer




Attachment(s) Nil

PURPOSE To advise Council of payments made since the previous Ordinary Council Meeting. BACKGROUND Council has given delegated authority that allows the Chief Executive Officer to approve payments from Council’s bank accounts either via cheque or through electronic lodgement. LEVEL OF SIGNIFICANCE The level of significance for this matter is very high in ensuring trade creditors are compensated for services they provide to the Shire. These services enable the Shire to meet the needs and expectations of the community. COUNCILLOR/OFFICER CONSULTATION Officers have been involved in the approvals of any requisitions, purchase orders, invoicing and reconciliation matters. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Payments are to be made in accordance with Part 6, Division 4 of the Local Government Act 1995 and as per the Local Government (Financial Management) Regulations 1996. Payments are to be made through the municipal fund, trust fund or reserve funds. Payments are to be in accordance with approved systems as authorised by the CEO. POLICY IMPLICATIONS Staff are required to ensure that they comply under Council Policy CF6 – Purchasing Policy and CF5 - Regional Price Preference Policy (where applicable) and that budget provision is available for any expenditure commitments. FINANCIAL IMPLICATIONS Payments are made under delegated authority and are within defined and approved budgets. Payment is made within agreed trade terms and in a timely manner.


Page 83

STRATEGIC IMPLICATIONS Key Goal Two – Delivering Services Objective - Meeting the set service standards. Focussing on continuous improvement and best practice. Initiatives - Set service standards and regularly review to ensure they reflect the communities’ priorities. Continually review and streamline key work practices and work processes. Priority 2009/10 - Establish work improvement groups within each division to review and streamline key

processes and practices.

RISK MANAGEMENT CONSIDERATIONS It is incumbent on the Shire to have good trade practices. As a leader in the community it is important that good governance structures and controls are established. Having poor terms of trade is likely to have increase risk of penalties, loss of quality services and contractors and increase in dissatisfaction amongst the community. The reverse is the case with good terms of trade. ISSUES Economic Issues There are indirect benefits to the community with timely payments to the local economy. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS This is a monthly practice approved through delegation and policy direction. DELEGATED AUTHORITY Payments are made in accordance with agreed delegations provided to the CEO and staff as per Delegation 8 – Payment from the Municipal Find and Trust Fund. VOTING REQUIREMENTS Simple Majority.


Page 84

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by Simple Majority pursuant to Sections 6.7 and 6.9 of the Local Government Act, 1995 RESOLVES to ACCEPT payments totalling $16,927,728.46 submitted and checked with vouchers, being made up of :

a. Trust Vouchers 98 to 108 (Inclusive), b. EFT13556 to EFT14339 (Inclusive), c. Cheque Vouchers 74562 to 74729 (Inclusive) d. Cancelled cheques 73293, 74528, 74543, 74573, 74614-74621,

74644, 74647, 74674, 74676, 74697, EFT13919, EFT13999, EFT14016, EFT14199, EFT14261

e. Direct Debits DD14641.1 to DD14963.1 f. Payroll payments $2,176,106.10

with the EXCEPTION OF __(as listed)__

CONCLUSION It has been a customary practice that whilst being a leader in the community that we meet our terms of credit as established between suppliers and aspire to obtain discounts where practicable. Payments have been approved by authorised officers in accordance with agreed delegations and policy frameworks.


That Council by Simple Majority pursuant to Sections 6.7 and 6.9 of the Local Government Act 1995 RESOLVES to ACCEPT payments totalling $16,927,728.46 submitted and checked with vouchers, being made up of :

a. Trust Vouchers 98 to 108 (Inclusive), b. EFT13556 to EFT14339 (Inclusive), c. Cheque Vouchers 74562 to 74729 (Inclusive) d. Cancelled cheques 73293, 74528, 74543, 74573, 74614-74621, 74644,

74647, 74674, 74676, 74697, EFT13919, EFT13999, EFT14016, EFT14199, EFT14261

e. Direct Debits DD14641.1 to DD14963.1 f. Payroll payments $2,176,106.10

Chq/EFT Date Name Description Amount

98 07.12.2011 Susan Hislop Reimbursement Of Bond 260.00

99 16.12.2011 Shire Of Roebourne Oval Hire Bond Held For Damages 2,000.00

100 16.12.2011 Australian Industry & Lifestyle Exhibitions Refund Of Oval Hire Bond 2,000.00

101 16.12.2011 Horizon Power - Karratha Refund Of Oval Hire Bond 500.00

102 16.12.2011 Supergas Pty Ltd Refund Of Planning Application Bond 10,486.03

103 22.12.2011 Apache Energy Pty Ltd Refund Of Planning Application Bond 106,735.06

104 22.12.2011 SMYL Community Services Refund Of Hall Hire Bond Held 500.00

105 22.12.2011 Will's Bobcat Services Refund Of Verge Inspection Bond 3,000.00

106 06.01.2012 Buriyamangga Facility Management Refund Of Hall Hire Bond Held 750.00

107 06.01.2012 Citic Pacific Refund Of Hall Hire Bond Held 500.00

108 06.01.2012 Pilbara Iron Co Services Refund Of Hall Hire Bond Held 500.00

EFT13556 30.11.2011 Commander Australia Limited Commander Service Assurance BCM - Nov/Dec 181.38

EFT13557 02.12.2011 Karratha First National Real Estate Water Usage 69.15


Page 85


EFT13558 02.12.2011 Philip Morris Limited TTI Kiosk Cigarettes 1,134.23

EFT13559 02.12.2011 J. Clark Reimbursement For Relocation Flights 601.50

EFT13560 02.12.2011 C. King Conference Expenses - Noise Refresher Perth 07/12/11 - 08/12/11 242.35

EFT13561 02.12.2011 L. Myburgh Conference Expenses - Noise Refresher Perth 07/12/11 - 08/12/11 242.35

EFT13562 02.12.2011 Site Pics Portrait Shots Of Executive Management Team 297.00

EFT13563 02.12.2011 Woolworths (WA) Ltd Catering - Christmas Evening In Roebourne 09/12/11 690.35

EFT13564 05.12.2011 Fire & Emergency Services Authority (ESL Payments) 2011/12 Emergency Services Levy - 2nd Quarter 314,458.29

EFT13565 05.12.2011 Haven Designs Shire Staff Housing - Design & Construction - Progress Claim 6 825,886.89

EFT13566 05.12.2011 Karratha Contracting Pty Ltd

Installation Of Standpipe Backflow Protection Devices, Relamping Of KEC Lights, Repair Broken Lights At Bulgarra Tennis Court 65,275.96

EFT13567 05.12.2011 Amnet It Services Email Broadband - 09/12/2011 - 09/01/2012 79.00

EFT13568 05.12.2011 Barmah Hats Depot - Canvas Hats 511.50

EFT13569 05.12.2011 Karratha First National Real Estate Water Usage 145.40

EFT13570 05.12.2011 British American Tobacco Australia Ltd TTI Kiosk - Cigarettes 1,685.31

EFT13571 05.12.2011 Bullivants Shackle Screw 125.29

EFT13572 05.12.2011 Jupps Carpet Court Karratha Depot Portable Office - Carpet For Ramp To Rangers Office, Install Blinds To Depot Office 480.00

EFT13573 05.12.2011 Chefmaster Australia Depot - Bin Liners 224.70

EFT13574 05.12.2011 Chemsearch Australia Depot - Super Chemzyme 1,648.35

EFT13575 05.12.2011 Corporate Express Australia Pty Ltd Stationery 6,996.02

EFT13576 05.12.2011 Chandler Macleod 7 Mile Waste - Labour Hire 17,382.01

EFT13577 05.12.2011 James Cutfield T/As Signature Music

Production & Coordination Of Twilight Tunes - 2011/12 Financial Year 2,420.00

EFT13578 05.12.2011 Educational Experience Pty Limited KEC - Materials For Term 4 Program 222.64

EFT13579 05.12.2011 Freemasons WA Unit 6-11 Aged Home Basset Road - Water Usage 1,663.86

EFT13580 05.12.2011 Fox Jennifer Kaye Reimbursement For Purchase Of Library Books 280.06

EFT13581 05.12.2011 Karratha Beach Tyres Pty Ltd Supply & Fit Tyres 2,619.75

EFT13582 05.12.2011 Garrards Pty Ltd Depot - Fly Spray, Any Gel, Fly Bait 1,087.59

EFT13583 05.12.2011 Harvey World Travel Flights KTA - PTH Return 06/12/11 - 09/12/11 1,126.97

EFT13584 05.12.2011 Hathaway's Lubricants Depot - Grease, Grease Cartridge 441.70

EFT13585 05.12.2011 Independent Valuers Of Western Australia Karratha Airport - Terminal Valuations 6,050.00

EFT13586 05.12.2011 Karratha Visitors Centre Karratha Visitor Centre Funding Contribution - Quarterly Payment 2 79,990.08

EFT13587 05.12.2011 Karratha City Real Estate Plan Search Fee Refund 68.00

EFT13588 05.12.2011 Karratha Alternative Carriers Bulgarra & Gap Ridge - Deliver Chlorine Gas Cylinders 891.00

EFT13589 05.12.2011 Karratha Tavern TTI Kiosk - Beer & Wine 9,402.20

EFT13590 05.12.2011 LRW'S Electrical Masterlock Cable Lock For Cleansweep Crime & Safety Promotion 5,705.00

EFT13591 05.12.2011 Midalia Steel Steel For Depot Maintenance 802.57

EFT13592 05.12.2011 WALGA (Marketforce)

Advertising - Asset Management Coordinator Vacancy, KEC Opening Hours, Staff Vacancies, Tender Requests 14,959.29

EFT13593 05.12.2011 New Wave Caterers Catering - Community Safety Cleansweep Meeting 14/11/2011- 9 People 207.00

EFT13594 05.12.2011 Parry's Merchants TTI Kiosk Stock, RAC Kiosk Stock, KAC Kiosk Stock 25,598.50

EFT13595 05.12.2011 Roebourne Visitor Centre Roebourne Visitor Centre Funding Contribution - May/June 2011 34,800.83

EFT13596 05.12.2011 St John Ambulance-Karratha 7 Mile Waste - Senior First Aid Training - November 2011 1,142.00

EFT13597 05.12.2011 Signswest Stick With Us Sign Studio Update Councillors & Walkington Honour Boards 132.00

EFT13598 05.12.2011 Shell Company Of Australia Fuel 7,959.74

EFT13599 05.12.2011 Reliance Petroleum Fuel 47,200.26

EFT13600 05.12.2011 Sealanes Admin Office - Tea Bags, Milk, Coffee, Sugar 386.62


Page 86


EFT13601 05.12.2011 Stihl Shop Redcliffe Depot - Brush Cutter Cord, Alloy Trimmer Head, Fuel Cap, Hose 656.80

EFT13602 05.12.2011 Te Wai Manufacturing RAC - Lifeguard Uniforms 798.00

EFT13603 05.12.2011 Royal Life Saving Society WA Inc KAC - Shallow Water Signs 160.40

EFT13604 05.12.2011 Travelworld Karratha Flight Amendment - Perth To Karratha PDC Meeting 28/11/11 F White-Hartig 228.00

EFT13605 05.12.2011 TNT Express Freight 436.78

EFT13606 05.12.2011 Truck Centre (WA) Pty Ltd Depot - Oil Filter 34.19

EFT13607 05.12.2011 The Retic Shop Depot - Cable Splice Joiner, Poly Hex Nipple & Bolt 449.68

EFT13608 05.12.2011 Visimax Rangers - Net Launcher Gun Kit 2,130.00

EFT13609 05.12.2011 Blackwoods (Atkins Carlyle Ltd) Depot - Disposable Gloves, Lens Cleaner, Towlettes 206.94

EFT13610 05.12.2011 A Noble & Son Ltd - WA Division Winch Rope With Hook 393.25

EFT13611 05.12.2011 Australasian Performing Right Assoc. KEC, KAC & RAC - Background Music Licence Fee 659.82

EFT13612 05.12.2011 Protector Alsafe Employee Safety Boots, Hard Hats & Gloves 672.78

EFT13613 05.12.2011 Apprenticeships Australia Management Fee - Apprentice Heavy Duty Mechanic 366.67

EFT13614 05.12.2011 Artcraft Pty Ltd Parking Street & Guide Signs With Brackets 927.30

EFT13615 05.12.2011 Archipelago Arts REAF - Funding & Research Progress Payment 1,320.00

EFT13616 05.12.2011 AVP Commercial Pools KAC - Slow Switch 664.40

EFT13617 05.12.2011 Archival Survival Pty Ltd Local History - Polypropylene Filing Sleeves 622.44

EFT13618 05.12.2011 BOC Limited Argoshield Gas Cylinder 235.07

EFT13619 05.12.2011 Bunzl Ltd Depot - Toilet Tissue, Hand Towels 1,903.52

EFT13620 05.12.2011 Beaurepaires Supply & Fit Tyres 716.02

EFT13621 05.12.2011 BC Lock & Key Building Maintenance - Key Programming Software 1,600.61

EFT13622 05.12.2011 BEST Consultants

KAC - External Lighting Design & Management Consulting Services - Phase 1 Claim (100% Complete) 2,915.00

EFT13623 05.12.2011 BT Equipment Pty Ltd T/a Tutt Bryant Equipment

Tapped Plates, Air Filters, Fuel Filters, Oil Sample Kits 2,942.32

EFT13624 05.12.2011 Boston Maintenance Services Quick Release Coupling, Centre Fle Hinge 363.24

EFT13625 05.12.2011 Garry Budd Rates refund for assessment A70572 1,508.91

EFT13626 05.12.2011 Bandurrana Garlbargu Pty Ltd Community Development - Cultural Awareness Training - 28.11.2011 1,320.00

EFT13627 05.12.2011 CJD Equipment Air Filter Primary, Oil Filter, Sealing Ring, Fuel Filter 894.83

EFT13628 05.12.2011 Centurion Transport Co Pty Ltd Freight 3,672.00

EFT13629 05.12.2011 Coates Hire Operations Depot - Local History Office Hire 3,580.10

EFT13630 05.12.2011 Coca-Cola Amatil (Holdings) Ltd TTI Kiosk, RAC Kiosk, KEC Kiosk - Drinks Stock 15,876.81

EFT13631 05.12.2011 Covs Parts Pty Ltd (formerly Coventry Group Ltd)

Oil Pod Container, Batteries, Disposable Masks, Spark Plugs, Broom, Cable Ties 4,228.42

EFT13632 05.12.2011 Chadson Engineering Pty Ltd Test Tube 165.00

EFT13633 05.12.2011 Chemform Depot - Odour Eater, Toilet Block Cleaner 733.10

EFT13634 05.12.2011 Citigate Perth Accommodation – Staff training 16.11.2011-18.11.2011 638.00

EFT13635 05.12.2011 Coral Coast Print Pty Ltd Business Cards 195.72

EFT13636 05.12.2011 Caterlink Pam Buchanan Family Centre - Cafe Fitout Equipment 24,930.40

EFT13637 05.12.2011 Mitchell Cameron 39 Clarkson Way Water Usage Charge - 15.07.11 to 08.11.11 116 Days 122 Units 146.27

EFT13638 05.12.2011 Carr Karen Angela Rates Refund For Assessment A88802 933.60

EFT13639 05.12.2011 Department Of Environment & Conservation Noise Refresher Course - 07.12.2011 - 08.12.2011 - 500.00

EFT13640 05.12.2011 Dave's Transit Service KEC - Transport For October School Holiday Program 1,540.00

EFT13641 05.12.2011 Daysafe Training & Assessing 7 Mile Waste - Conduct Haul Truck & Wheel Loader Operations Assessments 2,712.60

EFT13642 05.12.2011 E & MJ Rosher Pty Ltd Air Filter Primary, Hydraulic Filter, Caster Wheel, Scalp Roll 582.10

EFT13643 05.12.2011 Jodi Elston Coordinate KCC VIP & Sponsors Tent 900.00

EFT13644 05.12.2011 Farinosi & Sons Pty Ltd Depot - Concrete 655.80

EFT13645 05.12.2011 Fortesque Bus Service Pty Ltd Community Sunday Bus Service - 01.07.2011 - 31.08.2011 7,384.59

EFT13646 05.12.2011 Fire & Safety WA Rangers - Uniforms 1 x Jacket 539.15


Page 87


EFT13647 05.12.2011 Frogs Coffee Bean & Tea Karratha Airport - Coffee Beans 1,740.00

EFT13648 05.12.2011 Firey Productions Production Of TV Ad For White Ribbon Day 2011 1,199.00

EFT13649 05.12.2011 Forrest & Forrest Games 11B Teesdale Place - Analysis Of Turf Sample For Disease Identification 350.00

EFT13650 05.12.2011 Gas City Pest Control 160A Withnell Way - Exterminate Singapore Ants 235.95

EFT13651 05.12.2011 Globe Australia Pty Ltd 11 Teesdale Place - Banner Max Pesticide 286.00

EFT13652 05.12.2011 Geoff Ninnes Fong & Partners Pty Ltd

RAC - Aquatic Engineering Services - First Stop/Go Point (25%) 47,855.50

EFT13653 05.12.2011 Geothermal Energy Pty Ltd Rates refund for assessment A88385 55.00

EFT13654 05.12.2011 Home Hardware Karratha Karratha Airport - Tool Chest, 2 Stroke Oil, Power Board 1,123.96

EFT13655 05.12.2011 Howard Porter Repairs To New Trailer Brake/Axle Failure - Subject To Warranty Claim 3,107.23

EFT13656 05.12.2011 Hitachi Construction Machinery Gas Strut, Radial Seal Primary, Oil Filter, Air Filter 382.36

EFT13657 05.12.2011 Hearing & Audiology Audio Assessment - Z. McKay 250.00

EFT13658 05.12.2011 Hinaki Whanau Trust/ Tv Te Cultural Planning & Development - 4 X People Set Up & Pack Down With REAF 11/09/2011 500.00

EFT13659 05.12.2011 Heritage Today Community Heritage - Significance Assessment - First Draft Report Fee 4,670.00

EFT13660 05.12.2011 Hightower Planning & Development

Town Planning Consultant - O. Hightower - October 2011 59.75 Hours 8,544.25

EFT13661 05.12.2011 Ian Lush & Associates Pam Buchanan Family Centre - Compliance Inspection Report & Travel 03/11/2011 6,641.80

EFT13662 05.12.2011 Insight Callcentre Services Insight Call Service - October 2011 1,969.11

EFT13663 05.12.2011 Identity Security Pty Ltd Karratha Airport - Vic Software 9,392.35

EFT13664 05.12.2011 Rebecca Jarvis Coordinate Writing Layout & Printing Of The 2010/11 Annual Report 4,560.00

EFT13665 05.12.2011 Karratha Smash Repairs Replace Windscreens 5,093.23

EFT13666 05.12.2011 Keyspot Services Trophy & Engraving For Walkington Award 2011, Staff Name Badges 305.00

EFT13667 05.12.2011 Karratha Comlec Karratha Airport - Check & Repair Fault With PA System 264.00

EFT13668 05.12.2011 Karratha Veterinary Hospital Healthy Dog Day 21/11/2011 - 22/11/2011 2,580.80

EFT13669 05.12.2011 Karratha Auto Electrics Batteries 433.66

EFT13670 05.12.2011 Kott Gunning Legal Advice 1,677.94

EFT13671 05.12.2011 Komatsu Australia Pty Ltd Mirror 219.19

EFT13672 05.12.2011 Kinetic Health Group Pty Ltd Twinrix Vaccinations 1,495.40

EFT13673 05.12.2011 Karratha Newsagency - TTI Account TTI Kiosk - Newspapers & Magazines 5,980.03

EFT13674 05.12.2011 Karratha Newsagency - Admin Office Account Records Stationery 31.90

EFT13675 05.12.2011 Small Business Centre West Pilbara

Community Development - Registration For Women In Business Luncheon 280.00

EFT13676 05.12.2011 LJ Hooker Karratha Water Consumption 38.15

EFT13677 05.12.2011 Lawn Technologies T/A Smartgrass

Pam Buchanan Family Centre - Installation Of Synthetic Grass To Play Area's 4 & 5 - 50% Deposit 16,204.10

EFT13678 05.12.2011 Links Modular Solutions The Youth Shed - Supply & Installation Of Indoor Play Space Operational Management Software 20,790.00

EFT13679 05.12.2011 Macdonald Johnston Engineering Back Nut 11.70

EFT13680 05.12.2011 Moxham Motors Fuel Filter, Oil Filter, Sump Plug Washer 699.40

EFT13681 05.12.2011 Squire Sanders AU (formerly Minter Ellison Lawyers) Shire Trademark & Logo - Legal Advice 186.45

EFT13682 05.12.2011 Momar Australia Footpath Maintenance - Graffiti Removal Cleaners 723.80

EFT13683 05.12.2011 Mary Jeavons Landscape Architects

Bulgarra Oval - Establishment & Draft Documentation Of Bulgarra Playground 8,640.50

EFT13684 05.12.2011 Medibank Health Solutions 7 Mile Waste - Tetanus Vaccination 89.15

EFT13685 05.12.2011 NW Communications & IT Specialists Installation Of Airband Radio 3,492.74

EFT13686 05.12.2011 Northwest Copier & Fax Services Photocopier Meter Readings For Admin Building, Depot, 7 Mile & Airport 6,142.79

EFT13687 05.12.2011 Northern Edge Consultants Pty Ltd

Consultancy Services - Plan Facilitate & Document The Outcomes Of A Feedback Session 17/10/2011 2,035.00

EFT13688 05.12.2011 Neverfail Springwater Pty Ltd 7 Mile Waste & HR Office - Water Bottle Refills 237.90

EFT13689 05.12.2011 Chris Nixon T/A Nixon Illustration & Design

The Youth Shed - Design & Installation of Mural Artworks - Indoor Play Space 14,967.67

EFT13690 05.12.2011 Orica Australia Pty Ltd Bulgarra & Gap Ridge Waste Plant - Chlorine Gas Cylinders 8,405.10


Page 88


EFT13691 05.12.2011 OTS Landscaping Service Tambrey Park - Retic Maintenance & Repair 4,111.53

EFT13692 05.12.2011 Hanson Construction Materials Pty Ltd Ready Mix Concrete 1,967.35

EFT13693 05.12.2011 Pilbara Distributors RAC Kiosk & KAC Kiosk - Ice-Creams 1,823.93

EFT13694 05.12.2011 Pirtek Hose Assembly 191.47

EFT13695 05.12.2011 Pilbara Motor Group Airconditioning Filter, Oil Filter 732.78

EFT13696 05.12.2011 Pilbara TAFE Walkington Theatre Contribution - October 2011 47,804.30

EFT13697 05.12.2011 Pacific Biologics Mosquito Control - Prolink 8,474.40

EFT13698 05.12.2011 Pilbara Copy Service Karratha Airport - Photocopier Service 636.93

EFT13699 05.12.2011 Pilbara Newspapers Pty Ltd (Pilbara Echo)

Advertising - KAC Christmas Closure, Seniors Christmas Lunch, Dampier Highway Streetscaping Project, Make A Move Youth Group 1,925.19

EFT13700 05.12.2011 Powervac Pty Ltd Karratha Airport - Vacuum Cleaner Bags & Filter 131.40

EFT13701 05.12.2011 Prepress Skills Centre Public Affairs - Introduction To Indesign Training In Perth 745.00

EFT13702 05.12.2011 Pilbara Earthmoving 7 Mile Waste - Hire Of Dozer 14/11/11 - 26/11/11 36,899.50

EFT13703 05.12.2011 Peter Dhu - Public Speaking Events Winning Presentation Skills Workshop - 21.09.11 594.00

EFT13704 05.12.2011 Roy Galvin & Co Pty Ltd No. 2 Gap Ridge Waste Water Plant - HP Multi Joint 1,384.06

EFT13705 05.12.2011 RPS Planning Town Planning Services - Development Application Assessments 2,200.00

EFT13706 05.12.2011 Amanda Patricia Rintoul The Youth Shed - Pool Table 700.00

EFT13707 05.12.2011 Statewide Bearings Fan Belt 172.94

EFT13708 05.12.2011 Kmart Karratha Technical Services Office - Electric Fan 222.00

EFT13709 05.12.2011 Decor8 Australia Pty Ltd Tambrey Walkway Project. Footpaths Bridge & Fences Tambrey Dr To Smith Pl Park. 53,910.00

EFT13710 05.12.2011 Seek Limited Seek Job Ad Pack (Quantity Of 10 Jobs) 1,848.00

EFT13711 05.12.2011 Statewide Turf Services Mow Open Areas - Baynton & KIE 7,906.86

EFT13712 05.12.2011 Swoon Design Studio Printing 2010/2011 Annual Reports - Full Version 4,671.70

EFT13713 05.12.2011 Geoff Shoemark Reimbursement Of Flights To Perth - 06.11.2011 - Meetings 483.84

EFT13714 05.12.2011 Telford Industries Depot - ChemChlor 6,804.30

EFT13715 05.12.2011 Tradelink Plumbing Supplies Cossack Backpackers - Toilet Fittings 136.48

EFT13716 05.12.2011 T-Quip Fan Pulley, Screw, Hex Nut, Band Pipe, Oil Filter, Hydraulic Filter 177.30

EFT13717 05.12.2011 Schneider Electric Buildings Aust. Pty Ltd Admin Building - Replace Net Controller 5,978.50

EFT13718 05.12.2011 Tru Blu Australia Group Flood Lighting Hire for Chris Nixon - Mural Artist at The Youth Shed 834.24

EFT13719 05.12.2011 State Library of WA (Office of Shared Services) Libraries - Lost & Damaged Books 212.30

EFT13720 05.12.2011 Tennant Australia Pty Ltd Depot - Solid State Sensor 345.49

EFT13721 05.12.2011 Tribute Chemicals Pty Ltd Neozyme Drain Declogger 647.68

EFT13722 05.12.2011 Taylor Kenneth Aubrey PATS 50% Refund For Car Parking Fees - K Taylor 15.00

EFT13723 05.12.2011 UDLA Cattrall Park Upgrade - Stage 4 Variation 2 Administration Fee 9,717.64

EFT13724 05.12.2011 Karratha Timber & Building Supplies (formerly Versatile)

Angle Grinder, Roof Sealant, Screen Door, Ply Wood, Letter Box, Indicator Bolts 1,822.27

EFT13725 05.12.2011 Venturex Resources Limited Rates refund for assessment A78275 31.21

EFT13726 05.12.2011 Woolworths (WA) Ltd TTI Kiosk - Groceries, Community Development - Disability Awareness Award Vouchers 803.16

EFT13727 05.12.2011 Wurth Australia Pty Ltd Brake Cleaner, Carburettor Cleaner 290.08

EFT13728 05.12.2011 Webset Security Karratha Airport - Security Services 07.11.2011 - 20.11.2011 13,387.55

EFT13729 05.12.2011 Hayley Welsh - Illustrator

Special Youth Projects - Final Payment Facilitation Fee - Cartoon Illustration In Wickham & Karratha 19/11/2011 390.00

EFT13730 05.12.2011 Western Australian First Aid Training Karratha Airport - First Aid Training For Staff 1,980.00

EFT13731 05.12.2011 Youth Of The Decade 2010 (YOTHD 10)

NAIDOC Coordination & Events Management 2012 Project - Stage 1 4,000.00

EFT13732 05.12.2011 Yakka Pty Ltd Staff Uniforms 6,572.49

EFT13733 07.12.2011 Transoft Solutions (Aust) Pty Ltd AutoTURN Software Renewal 30.04.2011 - 29.04.2012 1,100.00

EFT13734 08.12.2011 K. Christensen Home Ownership Allowance 572.00

EFT13735 08.12.2011 Dept Of Housing & Works Payroll Deductions 920.00


Page 89


EFT13736 08.12.2011 T. Swetman Home Ownership Allowance 555.00

EFT13737 08.12.2011 Australian Taxation Office Payroll deductions 195,856.66

EFT13738 08.12.2011 Child Support Agency Payroll deductions 90.00

EFT13739 12.12.2011 Sandra Murphy Travel Assistance Trust Withdrawal 1,840.00

EFT13740 12.12.2011 Dampier Community Association Lions Park Upgrade - Kiddie Bike Path Materials, Space Net Materials (Labour To Be Donated) 110,646.86

EFT13741 12.12.2011 Jenny Kox

Conference Expense AC 003-11/12 - Aust Airport Assoc National Conference Brisbane 14/11/11 - 17/11/11 324.25

EFT13742 12.12.2011 Allan Wright

Conference Expense AC 002-11/12 - DIT Stakeholder Forum 12/12/11 Perth Airport Training & Mentoring13/12/11 - 16/12/11 1,039.20

EFT13743 12.12.2011 Abraham Traffic Management Services Pty Ltd

Karratha Community Celebration 02/10/11 - Traffic Management & Traffic Management Plan 10,958.75

EFT13744 12.12.2011 Neverfail Springwater Pty Ltd HR Office - Annual Cooler Rental & Replacement Water Bottles 141.35

EFT13745 12.12.2011 Jan Steenkamp Reimbursement For Relocation Flights 1,639.03

EFT13746 12.12.2011 Woolworths (WA) Ltd Catering - Christmas Breakfast, Training Sessions, Workshops 1,509.26

EFT13747 12.12.2011 Cabcharge Australia Pty Ltd Cabcharge November 2011 751.19

EFT13748 12.12.2011 Liz Yates Purchase Of Decorations For Staff Christmas Party 351.95

EFT13749 14.12.2011 Pindan Pty Ltd Karratha Leisure Centre - Design & Construction- Progress Claim 7 1,175,121.11

EFT13750 14.12.2011 Chemring Australia Karratha Airport - Birdfrite Cartridges 3,036.00

EFT13751 14.12.2011 Furniture Options The Youth Shed - Cafe Booth Seating - 50% Deposit Payment 2,897.01


Refurbishment Of Depot Toilets - Final Progress Claim, Test & Tag Electrical Equipment, Install Johns Creek Exeloo, Refurbishment Of Old Roebourne Office, 209B Richardson Way Refurbishment Progress Claim, Installation Of Waste Water Filtration System, 209A Richardson Way Refurbishment Progress Claim, Install Roebourne Exeloo 368,338.87

EFT13753 15.12.2011 Cooper & Oxley Builders Pty Ltd Bulgarra Community Centre - Tender G07-10/11 Progress Claim 7 787,996.47

EFT13754 15.12.2011 Allied Pickfords - Karratha Roebourne Admin Office - Relocate 3 Large Projectors From Front To Back Of Admin Office 508.20

EFT13755 15.12.2011 Austral Mercantile Collections Pty Ltd Debt Collection Charges - Rates 105.00

EFT13756 15.12.2011 Pilbara Bakeries T/A BT's Bakery TTI Kiosk - Supply Bread & Rolls November 2011 2,570.40


EFT13758 15.12.2011 Jupps Carpet Court Karratha White Tile Grout & Adhesive 85.25


EFT13760 15.12.2011 Transpacific Cleanaway Karratha Airport Bin Collection Service 01.11.11 to 30.11.11 1,947.04

EFT13761 15.12.2011 Chandler Macleod 7 Mile Waste Labour Hire 15,656.68

EFT13762 15.12.2011 Karratha Beach Tyres Pty Ltd. Puncture Repair & Rotate Wheels 114.70

EFT13763 15.12.2011 Harvey World Travel Flights - Karratha To Perth Rtn 11/01/2012 - 13/01/2012 933.00

EFT13764 15.12.2011 Hart Sport KEC - Compressor 229.00

EFT13765 15.12.2011 Host Direct TTI Kiosk - Teaspoons, Saucers, Tea Towels 194.96

EFT13766 15.12.2011 ITVision Uploading Of Responsible Officer Codes To Synergy 09.11.2011 396.00

EFT13767 15.12.2011 Spectacles 2-4-1 Prescription Safety Glasses 744.10

EFT13768 15.12.2011 Karratha Florist Wreath For Remembrance Day Service 244.00

EFT13769 15.12.2011 Karratha & Districts Chamber Of Commerce

KDDCI Funding Agreement – Map, Gap & Supply Chain Research Project 11,000.00

EFT13770 15.12.2011 Karratha International Hotel Rangers - Christmas Lunch 02.12.2011 344.00

EFT13771 15.12.2011 Karratha Tavern TTI Kiosk Stock - Beer & Wine 7,719.56

EFT13772 15.12.2011 LRW'S Electrical Depot - Mower Blades 149.95

EFT13773 15.12.2011 Les Mills Aerobics Australia KEC - Monthly Fitness Classes 01/12/11 To 31/12/12 805.37

EFT13774 15.12.2011 Leisure Institute Of WA Aquatics (Inc)

LIWA Aquatics Membership & 2011 Annual Conference - 560.00


Page 90


EFT13775 15.12.2011 Local Government Managers Australia

Registration Fee For LGMA Integrated Planning Workshop Dec 8 2011 518.00

EFT13776 15.12.2011 Midalia Steel Steel 59.16

EFT13777 15.12.2011 North West Realty 27 Buchanan Circuit - Water Usage 04/08/11 - 25/11/11 85.80

EFT13778 15.12.2011 Poolmart Karratha Bulgarra Tanks - Supply Of Liquid Chlorine 1,228.20

EFT13779 15.12.2011 Point Samson Community Association Inc

Point Samson Garden Maintenance Irrigation Repairs & Fertilising 1/7/11 To 30/6/12 5,940.00

EFT13780 15.12.2011 Water2Water KEC - Monthly Service Fee For Water Coolers 01.12.11 to 31.12.11 53.50

EFT13781 15.12.2011 Parry's Merchants TTI Kiosk Stock 11,792.55

EFT13782 15.12.2011 Perth Irrigation Centre Control Module Galcan 7001 3,091.90

EFT13783 15.12.2011 Roebourne District High School Sports Funding Grant Scheme SS02/MAY/2011 1,000.00

EFT13784 15.12.2011 Ray White Real Estate Refund - Overpaid Invoice 130.00

EFT13785 15.12.2011 Roebourne School P&C Catering - Roebourne Seniors Christmas Party 4,510.00

EFT13786 15.12.2011 St John Ambulance-Karratha Senior First Aid training 440.00

EFT13787 15.12.2011 Signswest Stick With Us Sign Studio Cossack - Closure Signs For Summer 2011 - 2012 409.20



EFT13790 15.12.2011 Stihl Shop Redcliffe Clutch Assembly, Fuel Caps, Starter Grip 208.40

EFT13791 15.12.2011 Te Wai Manufacturing RAC - Swim Instructor Rashies & Uniforms 796.00

EFT13792 15.12.2011 Royal Life Saving Society WA Inc RAC - Swim Island, Resuscitation Requalificatiuons, Bronze Medallion Certificates 1,817.70

EFT13793 15.12.2011 Travelworld Karratha Flights 4,361.00

EFT13794 15.12.2011 TNT Express Freight 1,416.57

EFT13795 15.12.2011 Toll Express Freight 38.37

EFT13796 15.12.2011 The Retic Shop Depot - Poly Pipe, Ratchet Clips 173.26

EFT13797 15.12.2011 Fiona White-Hartig

Reimbursement For Flight Costs To Allow Attendance At KCN Announcement 08/11/11 F White-Hartig 551.20

EFT13798 15.12.2011 Atom Supply Depot - Stackable Recycled Plastic Tub 1,597.20

EFT13799 15.12.2011 Blackwoods (Atkins Carlyle Ltd) Gloves 64.62

EFT13800 15.12.2011 Protector Alsafe Safety Boots & Staff Uniform 996.06

EFT13801 15.12.2011 Dorma Automatics Pty Ltd Karratha Airport & Admin Building - Service Of Automatic Doors 2,890.24

EFT13802 15.12.2011 Abco Products Depot - Ecozyme 1,190.97

EFT13803 15.12.2011 Attorney-General's Department Karratha Airport - Security Checks - November 2011 1,212.00

EFT13804 15.12.2011 Ausco Building Systems Pty Ltd Depot Portable Office & Furniture Hire 01/12/2011 - 31/12/2011 3,507.44

EFT13805 15.12.2011 AVS Property Valuers Shire Property Valuations 2,280.00

EFT13806 15.12.2011 Ausco Modular Pty Limited Depot - Portable Toilet Block Hire 01/12/2011-31/12/2011 2,679.80

EFT13807 15.12.2011 Airport Security Pty Ltd Karratha Airport - Aviation Security Identification Cards - November 2011 700.00

EFT13808 15.12.2011 Apple Pty Ltd The Youth Shed - iMAC Computers 7,209.36

EFT13809 15.12.2011 Allmark & Associates Pty Ltd Depot - Paint Sticks 86.90

EFT13810 15.12.2011 BOC Limited Gas supplies 603.69

EFT13811 15.12.2011 BP Roebourne Fuel 525.73

EFT13812 15.12.2011 Bunzl Ltd Depot - Toilet Tissue, Hand Towels 3,389.38

EFT13813 15.12.2011 BC Lock & Key Karratha Child Health Clinic - Replace & Recode All Locks & Issue Keys 591.80

EFT13814 15.12.2011 Wickham Service Station Fuel 480.07

EFT13815 15.12.2011 CJD Equipment Oil Sample Bottle, Hydraulic Filter 249.74


EFT13817 15.12.2011 Coates Hire Operations 7 Mile Waste - Hire Of Diesel Pump & Hoses, Hire Of Transportable Office 31/10/2011-30/11/2011 10,704.38

EFT13818 15.12.2011 Coca-Cola Amatil (Holdings) Ltd TTI & RAC Kiosk Stock - Soft Drinks 6,944.91


UHF Radio, Out Of Service Tags, Stanley Knife Blades, Trailer Socket 1,746.48

EFT13820 15.12.2011 Chadson Engineering Pty Ltd Depot - Water Test & Chlorine Tablets 566.28

EFT13821 15.12.2011 Chemform Depot - Enviro Toilet Blocks & Odour Neutraliser 1,462.56

EFT13822 15.12.2011 Coral Coast Print Pty Ltd Business Cards For Shire President & Deputy Shire 2,182.04


Page 91


President

EFT13823 15.12.2011 Coda Studio Pty Ltd Pam Buchanan Family Centre - Administration Of Public Art Fees - Completion 19,969.64

EFT13824 15.12.2011 Kristy-Lee Cooke Reimbursement - Vacation Of 7B Leonard Way 185.00

EFT13825 15.12.2011 Coral Coast Electrical Electrical Works To Connect New Admin Office To Sub Main Mains Switchboard 71,494.50

EFT13826 15.12.2011 Kate Cranston Event Management Services - After-Hours Staff Function - Hump Day BBQ Sundowner 26/10/2011 400.00

EFT13827 15.12.2011 Data#3 Limited MS Project 2010 Including Licence Assurance Pack 2,872.02

EFT13828 15.12.2011 E & MJ Rosher Pty Ltd Depot - Cushion Coupling 2,425.40

EFT13829 15.12.2011 ESS Bay Village (Compass Group)

Catering & Crockery Hire - Dampier Seniors Christmas Lunch 3,326.40

EFT13830 15.12.2011 Fortesque Bus Service Pty Ltd Community Bus Sunday Service 01/11/2011-30/11/2011 2,832.00

EFT13831 15.12.2011 Gas City Pest Control 11 Bassett Road - White Ant Treatment 3,449.60

EFT13832 15.12.2011 Goldstein Eswood TTI - Upright Freezers 11,082.50

EFT13833 15.12.2011 Greg Rowe & Associates Development Services - 01/09/2011-30/09/2011 15,187.15

EFT13834 15.12.2011 Home Hardware Karratha Rapid Fix Glue 911.52

EFT13835 15.12.2011 Hydramet No. 1 Bulgarra Waste Water Plant - Pressure Gauge 183.05

EFT13836 15.12.2011 Hitachi Construction Machinery Depot - A/C Filter, Fuel Filter, Oil Filter 162.50

EFT13837 15.12.2011 Rebecca Jarvis Karratha Leisure Complex - Consultancy Services 10,620.00

EFT13838 15.12.2011 Karratha Glass Service 15 Teesdale Place - Cyclone Screens 1,848.00

EFT13839 15.12.2011 Karratha Smash Repairs Towing Of Abandoned Vehicles, Replacement Of Windscreen & Windows 2,877.05

EFT13840 15.12.2011 Karratha Veterinary Hospital Euthanasia Of Animals 90.00

EFT13841 15.12.2011 Karratha Auto Electrics Repair Radio Fault 605.00

EFT13842 15.12.2011 Karratha Gymnastics Club Karratha Gymnastics Club - Bucks For Bags Donation For Clean Up 16/10/2011 468.00

EFT13843 15.12.2011 Kinetic Health Group Pty Ltd Twinrix Vaccinations 632.50

EFT13844 15.12.2011 Karratha Newsagency - Admin Office Account Newspapers 31/10/2011-03/12/2011 70.25

EFT13845 15.12.2011 Karratha Newsagency - Dampier Library Account Newspapers & Magazines 02/11/2011-30/11/2011 55.95

EFT13846 15.12.2011 Keep Australia Beautiful Council Depot - Pocket Ashtrays 500.00

EFT13847 15.12.2011 Lyons & Peirce Karratha Airport - Water Cartage 24/11/2011 7,137.90

EFT13848 15.12.2011 Landgate GRV Valuation Schedule 1,257.29

EFT13849 15.12.2011 A.B. Loveridge TTI Kiosk Stock - Red Dog Bumper Stickers & Books 1,394.00

EFT13850 15.12.2011 Jessica Lardi 50% Refund For Airport Car Park Fees Paid - PATS Patient J Lardi 65.00

EFT13851 15.12.2011 Lion Hire Pty Ltd Karratha Airport - Hire Of Lighting Tower For Bus Parking Area 1,980.00

EFT13852 15.12.2011 Lawn Technologies T/A Smartgrass

Pam Buchanan Family Centre - Installation Of Synthetic Grass To Play Areas 33,603.40

EFT13853 15.12.2011 Macdonald Johnston Engineering Potentiometer Rotary, Coil, Wear Plate 2,846.63

EFT13854 15.12.2011 Media Monitors Australia Pty Ltd Media Monitoring Service 01/12/11 - 31/12/11 430.92

EFT13855 15.12.2011 MCC Australia Sanjin Mining Pty Ltd Rates refund for assessment A78650 37.30

EFT13856 15.12.2011 Pilbara News

Advertising - Pre Cyclone Clean Up, Special Youth Projects, Roebourne Advisory Committee, Twilight Tunes, Dampier Highway Streetscape, Seniors Christmas Lunch 4,331.00

EFT13857 15.12.2011 NW Communications & IT Specialists IT - Network Switch 460.22

EFT13858 15.12.2011 Redwave Media Ltd Radio Sponsorship - Cyclone Awareness Segments 01/11/2011-28/11/2011 1,705.00

EFT13859 15.12.2011 Northwest Copier & Fax Services Strategic Projects - Canon Plotter 7,700.00

EFT13860 15.12.2011 Broadcast Australia Pty Ltd Mount Welcome - Facilities Leasing - Power Recovery - 11.10.2011 - 09.11.2011 436.18

EFT13861 15.12.2011 Neverfail Springwater Pty Ltd HR Office - Water Refill 05/12/2011 127.05

EFT13862 15.12.2011 Orica Australia Pty Ltd Gap Ridge & Bulgarra WWP - Chlorine Gas 5,811.85

EFT13863 15.12.2011 O'Brien Harrop Access

Karratha Leisure Complex - Disability Access Consultancy Services - Preparation Of Report For Building Licence Issue 4,867.50

EFT13864 15.12.2011 Fulton Hogan Industries Pty Ltd (Pioneer Road Services) Asphalt 2,006.40


Page 92


EFT13865 15.12.2011 Pilbara Distributors KAC & RAC Kiosk Stock 2,911.42

EFT13866 15.12.2011 Point Samson Resort Councillors Christmas Dinner 1,153.80

EFT13867 15.12.2011 Pirtek Hose Assembly 929.91

EFT13868 15.12.2011 Pilbara TAFE

Walkington Theatre Contribution - November 2011, Microsoft Word Training, Microsoft Excel Training, Hire Of Bollards, Confined Spaces Training 36,142.24

EFT13869 15.12.2011 Pilbara Copy Service 7 Mile Waste - Photocopier Machine Charge November 2011 190.89


Contribution Towards Christmas Lights Competition December 2011, KLC Name Suggestion Advert, Domestic Violence Advert, Make A Move Youth Advertising 2,794.73

EFT13871 15.12.2011 Porter Consulting Engineers Black Spot Works Millstream/Searipple - Initial Design Claim 3,696.00

EFT13872 15.12.2011 Pitney Bowman Software Pty Ltd Support & Maintenance For Mapinfo Professional License 21/12/2011 - 20/12/2012 851.40

EFT13873 15.12.2011 Roy Galvin & Co Pty Ltd PVC Pressure Pipe, Toilet Seat, Sluice Valve, Hand Wheel 1,377.91

EFT13874 15.12.2011 Ralph & Beattie Bosworth Pty Ltd

Karratha Leisure Complex Project - Provision Of Risk Management Design Cost Planning & Document Preparation November 2011 5,500.00

EFT13875 15.12.2011 Holcim (Australia) Pty Ltd 100 Tonne Sorted Rock 5,534.83

EFT13876 15.12.2011 Roebourne Dingo Hire Removal Of Abandoned Vehicles From Roebourne Townsite, Rubbish Removal At 41 Koolinda Parade 11,110.00

EFT13877 15.12.2011 RoMe Energy & Environment Pty Ltd

Karratha Leisure Complex - Consultancy For The Mechanical Hydraulic Fire & Other Building Services - Progress Claim 01/08/2011-30/11/2011 1,897.50

EFT13878 15.12.2011 RSA

Karratha Leisure Complex - Structural Technical Advice To Comply With Cyclone Welfare Facility Standards 07/11/2011-20/11/2011 517.00

EFT13879 15.12.2011 Amcap (Formerly Skipper Truck Parts) Lamp Assembly 438.26

EFT13880 15.12.2011 DTF - Shared Services (State Law Publisher) Gazettal Of Scheme Amendments 20 & 23 286.00

EFT13881 15.12.2011 Statewide Bearings Jockey Wheel, Swivel Plate 214.82

EFT13882 15.12.2011 Kmart Karratha Christmas Gift Hampers, Christmas Decorations, Items For Transit Houses, Sports Equipment 485.00

EFT13883 15.12.2011 Decor8 Australia Pty Ltd Karratha Airport - Clean All Aircon Vents & Clean Internal Top Windows 8,800.00

EFT13884 15.12.2011 Broometown Holdings T/a Subway Karratha

Catering For RYCN Cultural Awareness Training 28/11/11 163.00

EFT13885 15.12.2011 The Sebel Albert Park

Accommodation - LG & Public Sector Building Maintenance & Management Conference 29/11/11 - 30/11/11 495.00

EFT13886 15.12.2011 Statewide Turf Services Mow Open Areas Around Karratha 15,909.93

EFT13887 15.12.2011 Swoon Design Studio "Welcome To Karratha" Sign For The Front Of Karratha Airport Terminal 1,711.60

EFT13888 15.12.2011 Steel Cap Recruitment Depot Labour Hire 1,782.75

EFT13889 15.12.2011 Sabar Technologies Pty Ltd Karratha Airport - Long Term Parking Cards 473.00

EFT13890 15.12.2011 Sabar Parking Service Pty Ltd

Karratha Airport - Remote Customer Service Agreement For Paid Parking System - I Dec To 31 Dec 2011 2,200.00

EFT13891 15.12.2011 Telford Industries Chlorine Tablets 1,490.50

EFT13892 15.12.2011 T-Quip Air Filter 53.65

EFT13893 15.12.2011 Tru Blu Australia Group The Youth Shed - Hire Of Mobile Scaffold 01/11/2011-08/11/2011 304.92

EFT13894 15.12.2011 State Library of WA (Office of Shared Services) Libraries - Lost & Damaged Books 64.90

EFT13895 15.12.2011 UDLA Cattrall Park Upgrade Landscape Works Administration Additional Site Visits 6,237.30

EFT13896 15.12.2011 Karratha Timber & Building Supplies (formerly Versatile)

Depot - Plywood, Nightlatch Rim, Aluminium Angle, Drills, Blades, Door Stop, Wet Area Sealant, Vice 802.20

EFT13897 15.12.2011 Westrac Equipment Pty Ltd Infra Red Oil Analysis Kit With Funnel 923.66

EFT13898 15.12.2011 Wickham Newsagency Wickham Library - Magazines & Newspapers November 2011 123.75

EFT13899 15.12.2011 Woolworths (WA) Ltd Gift Vouchers For Employee Recognition Awards 2011, Groceries Items For Functions 1,598.70

EFT13900 15.12.2011 Waste Management Association Of Aust

Waste Management Association Of Australia Annual Membership 01/1/2012 - 31/12/2012 370.00


Page 93


EFT13901 15.12.2011 West-Sure Group Karratha Airport - Cash In Transit Services 13/11/2011 2,416.70

EFT13902 15.12.2011 Wraight's Lawn Care Mow Lawns - 15B Strickland & 906 Walcott 253.00

EFT13903 15.12.2011 Webset Security Karratha Airport - Security Services 21/11/2011-04/12/2011 13,630.10

EFT13904 15.12.2011 West Pilbara Junior Football Association Inc

Sports Funding Grant Scheme – Women’s & Girl’s Competition 1,967.50

EFT13905 15.12.2011 West Regional Sales (Country Newspapers) Advertisement For White Ribbon Day 870.87

EFT13906 15.12.2011 WA Solar Supplies Lamps 422.86

EFT13907 15.12.2011 Wridgways Pty Ltd (Bunbury) Relocation expenses 871.20

EFT13908 15.12.2011 Hayley Welsh - Illustrator Special Youth Projects - Facilitator & Materials Fee - Make Do & Mend 02/12/2011 - 03/12/2011 780.00

EFT13909 15.12.2011 Western Resource Recovery Depot - Pump Liquid Waste - 10.11.2011 808.94

EFT13910 15.12.2011 Yakka Pty Ltd Uniforms 3,038.99

EFT13911 15.12.2011 Zipform Pty Ltd Print Supply & Mailing of 3rd Instalment Rates Notices 875.41

EFT13912 15.12.2011 Pindan Pty Ltd Pam Buchanan Family Centre - Progress Claim 10 173,066.23

EFT13913 15.12.2011 Convic Skate Parks Pty Ltd The Youth Shed - Construction Of Skate Space As Per Tender 06-11/12 - Progress Claim 75,442.95

EFT13914 15.12.2011 Miracle Recreation Equipment Supply & Install Playground Equipment/Softfall To Church Way Park & Andover Way Park 101,200.00

EFT13915 16.12.2011 Eimonye, Daniel

Conference Expenses - 19.12.2011 - 23.12.2011 - Configure Manage & Troubleshoot Miscrosoft Exchange 2010 Workshop Perth 502.00

EFT13916 16.12.2011 Karratha First National Real Estate Property Leases 39,508.93

EFT13917 16.12.2011 Karratha City Real Estate Property Leases 5,214.29

EFT13918 16.12.2011 Jacquie Lymbery Property Leases 7,691.42

EFT13919 16.12.2011 Cancelled Cheque Property Leases 0.00

EFT13920 16.12.2011 Pilbara Real Estate Property Leases 9,125.00

EFT13921 16.12.2011 Ray White Real Estate Property Leases 24,653.97

EFT13922 16.12.2011 Crawford Realty Karratha Property Leases 6,735.12

EFT13923 16.12.2011 Karratha Self Storage Records Storage Lease 412.50

EFT13924 16.12.2011 LJ Hooker Karratha Property Leases 5,633.33

EFT13925 16.12.2011 Peter Hunt Architect Superannuation Fund No 2 HR Office Lease 2,711.03

EFT13926 16.12.2011 North West Realty Property Leases 27,328.58

EFT13927 16.12.2011 Dance Kix Karratha Refund Of Hall Hire Bond Held 500.00

EFT13928 16.12.2011 Development Assessment Panels Refund Of Development Assessment Panel Fee 5,834.00

EFT13929 21.12.2011 Coda Studio Pty Ltd Pam Buchanan Family Centre - Travel Expenses 12.10.2011 - 01.11.2011 16,649.86

EFT13930 21.12.2011 Haven Designs Admin Building Portable Office - Progress Payment 7 78,301.63

EFT13931 21.12.2011 Atom Supply Depot - Plastic Container 60.06

EFT13932 21.12.2011 Protector Alsafe Depot - Riggers Gloves, Hard Hats, Safety Boots 483.93

EFT13933 21.12.2011 Archipelago Arts

Payment 1 - Research & Concept For The Australia Council Creative Communities Grants & Complete Funding Applications For Lotterywest & Healthway 1,320.00

EFT13934 21.12.2011 BOC Limited SES Kitchen - LPG Gas Bottle 217.44

EFT13935 21.12.2011 BC Lock & Key Karratha Clinic - Rekey Security Doors, Supply Padlocks 608.63


EFT13937 21.12.2011 BEST Consultants

Travel Time & Disbursements For Best Consultants - Bulgarra Oval Electrical Upgrade & Floodlighting Project 2,116.03

EFT13938 21.12.2011 BT Equipment Pty Ltd T/a Tutt Bryant Equipment Angular Ball Bearing, Tightening Washer 1,843.75

EFT13939 21.12.2011 Bartco Traffic Equipment Pty Ltd Deposit Payable - Variable Message & Speed Radar Sign 10,263.00


EFT13941 21.12.2011 Coca-Cola Amatil (Holdings) Ltd TTI Kiosk & KAC Stock - Soft Drinks 3,937.12


Depot - Grease Gun, Rotating Beacon Globes, Batteries, Fuel Filter, Paint Brush 688.97

EFT13943 21.12.2011 Citigate Perth Human Resources - Accommodation - 07/12/2011-08/12/2011 559.30


Page 94


EFT13944 21.12.2011 Coral Coast Print Pty Ltd Community - Printing Of Street Drinking Pamphlets 1,568.49

EFT13945 21.12.2011 Catherine Cresswell 50% Deposit Payment - The Youth Shed Artwork Signage 15,225.00

EFT13946 21.12.2011 E & MJ Rosher Pty Ltd PTO Shaft 437.30

EFT13947 21.12.2011 Farinosi & Sons Pty Ltd Depot - Broom Head, Brushcutter 156.22

EFT13948 21.12.2011 Fire & Safety WA Rangers Uniform & Fire Fighting Boots 235.29

EFT13949 21.12.2011 Frogs Coffee Bean & Tea TTI Kiosk Stock - Coffee Beans 1,740.00

EFT13950 21.12.2011 Gas City Pest Control Admin Building - Extermination Of Mice & Rats, Annual Pest Inspections 3,811.50

EFT13951 21.12.2011 Gym Care: Commercial Fitness Specialists KEC - Treadmills 17,600.00

EFT13952 21.12.2011 Globe Australia Pty Ltd Tri Mack 1kg 1,496.00

EFT13953 21.12.2011 Global Electrotech Pty Ltd Bulgarra Sporting Precinct Tennis Court Floodlighting Upgrade 38,372.40

EFT13954 21.12.2011 Greg Rowe & Associates Town Planning - Consulting Services 01/10/2011-31/10/2011 9,733.35

EFT13955 21.12.2011 Home Hardware Karratha Depot - Air Filter 20.80

EFT13956 21.12.2011 Hepburn Print & Design Building - Envelopes 737.00

EFT13957 21.12.2011 Hightower Planning & Development Town Planning Consultant - November 2011 11,440.00

EFT13958 21.12.2011 Ian Lush & Associates Pam Buchanan Family Centre - Compliance Inspection Report & Travel 13/12/2011 6,649.50

EFT13959 21.12.2011 Insight Callcentre Services Insight Call Centre Services - November 2011 463.32

EFT13960 21.12.2011 Injury Control Council Of Western Australia Stay On Your Feet Grant 194.16

EFT13961 21.12.2011 Interstate Car Transport Relocation Expenses 2,400.00

EFT13962 21.12.2011 Rebecca Jarvis KCC - Sponsorship Management 3,180.00

EFT13963 21.12.2011 Karratha Smash Repairs Towing Of Abandoned Vehicles 1,100.00

EFT13964 21.12.2011 Keyspot Services Councillor Name Badges & Name Blocks For Council Meetings 383.50

EFT13965 21.12.2011 Karratha Auto Electrics Install & Wire Up Fridge Socket, Repair Air Conditioning Fault 2,180.25

EFT13966 21.12.2011 Karratha Contracting Pty Ltd KAC - Inspect & Repave Toddler Pool 310.75

EFT13967 21.12.2011 CW & JD Marchesi - FSO Electrical Assistance Resolving JJJ Signal Loss 172.70

EFT13968 21.12.2011 Kinetic Health Group Pty Ltd Twinrix Vaccinations 232.10

EFT13969 21.12.2011 Karratha Newsagency - TTI Account Newspapers & Magazines - WE: 11.12.2011 2,238.90

EFT13970 21.12.2011 Liftmec Pty Ltd Transport Excavator From 7 Mile To Cleaverville Rd 1,597.20

EFT13971 21.12.2011 Lightbase Pty Ltd Millars Well Oval - Provide Lighting Parts For Broken Lights 3,931.29

EFT13972 21.12.2011 LGIS Property Pam Buchanan Family Centre - Property Insurance 29.12.2011 - 30.06.2012 19,140.94

EFT13973 21.12.2011 Macdonald Johnston Engineering Dual Valve Island, Limit Switch, Solenoid Valve 3,494.18

EFT13974 21.12.2011 LGIS Insurance Broking Vehicle Insurance 30.06.2011 - 30.06.2012 12,503.30

EFT13975 21.12.2011 Kelly Manning Reimbursement For Builders Clean Up Day Items 154.34

EFT13976 21.12.2011 Medibank Health Solutions 7 Mile Waste - Vaccination - D Holder 28.60

EFT13977 21.12.2011 Metro Hotel Perth Accommodation – Staff training 06.12.11 - 09.12.11 1,050.00

EFT13978 21.12.2011 Northwest Copier & Fax Services Depot - Photocopier Meter Reading - November 2011 751.01

EFT13979 21.12.2011 Neverfail Springwater Pty Ltd HR Office - Water Refill 19/12/2011 83.45

EFT13980 21.12.2011 Chris Nixon T/A Nixon Illustration & Design The Youth Shed - 50% Deposit Of Artist Fees 12,000.00

EFT13981 21.12.2011 Hanson Construction Materials Pty Ltd Depot - Concrete 363.00

EFT13982 21.12.2011 Pilbara Motor Group Depot - Fuel Filter, Air Filter, Oil Filter 302.72

EFT13983 21.12.2011 Pilbara TAFE Dampier Film Night - REAF - Audio Visual Package Supplied 02.09.2011 2,105.00

EFT13984 21.12.2011 Roy Galvin & Co Pty Ltd Depot - Plumbing Sluice Valves 1,196.45

EFT13985 21.12.2011 Red Dot Stores Decorations For Staff Christmas Breakfast 61.88

EFT13986 21.12.2011 Roebourne Dingo Hire KAC - Transporting & Laying Of Turf 2,728.00

EFT13987 21.12.2011 Rosscrae International Simon Bowen Management Workshops Meeting Facilitation Coaching 5th - 6th December 2011 8,690.00

EFT13988 21.12.2011 Amcap (Formerly Skipper Truck Parts) Air Compressor 1,429.25


Page 95


EFT13989 21.12.2011 Kmart Karratha KEC - Microwave, Toaster & Press 119.00

EFT13990 21.12.2011 Statewide Turf Services

Renovation Of Golf Course Bulgarra Millars Well Tambrey Pegs Creek & Roebourne Ovals. Supplying & Spreading Of Fertiliser 28,178.57

EFT13991 21.12.2011 Steve Paul & Partners (SPP) Karratha Airport - Review Of Hydraulic Service 1,100.00

EFT13992 21.12.2011 Steel Cap Recruitment Depot Labour Hire 3,577.62

EFT13993 21.12.2011 T-Quip Depot - Fuel/Water Separator Filter 77.70

EFT13994 21.12.2011 Karratha Timber & Building Supplies (formerly Versatile) PBC - Padlocks 63.22

EFT13995 21.12.2011 John Verbeek Reimbursement - Accommodation For Workshop Attendance 07/12/2011-08/12/2011 380.00

EFT13996 21.12.2011 Westrac Equipment Pty Ltd Carry Out 1000hr Service On P8811 3,487.38

EFT13997 21.12.2011 Woolworths (WA) Ltd Items For Christmas Party, Citizenship Ceremony, TTI Kiosk, 7 Mile Waste 2,243.28

EFT13998 21.12.2011 Wormald Australia Pty Ltd Admin Building - Monthly Fire Alarm Inspection - December 2011 204.66

EFT13999 21.12.2011 Cancelled EFT Cancelled EFT 0.00


EFT14001 21.12.2011 Avis Australia Car Hire Vehicle Hire - Attending Noise Refresher Course 06.12.11 - 09.12.11 241.75

EFT14002 21.12.2011 Amnet It Services Email - Broadband 2+ - 09/01/2012 To 09/02/2012 79.00

EFT14003 21.12.2011 All Seasons Karratha Accommodation - Simon Bowen Facilitator Staff Workshops 05.12.11 to 06.12.11 530.00

EFT14004 21.12.2011 Karratha First National Real Estate

Lease: 25 Marsh Way - Balance of Rent for December 2011 1,044.20

EFT14005 21.12.2011 Bullivants Depot - Cleaner & Degreaser 131.67

EFT14006 21.12.2011 Chefmaster Australia Depot - Garbage Bags, Bin Liners 2,461.70

EFT14007 21.12.2011 Chemdry Northwest 1 Cook Close - Clean Carpets 154.00


EFT14009 21.12.2011 Commander Australia Limited Commander Service Assurance BCM - Dec/Jan 203.38

EFT14010 21.12.2011 Choice Wickham Library – Renew Subscription 172.00

EFT14011 21.12.2011 Chandler Macleod 7 Mile Waste Labour Hire - W/E 04/12/11 6,604.34

EFT14012 21.12.2011 Karratha Amateur Swimming Club

Bucks For Bags Donation For CARE Cleanup On 11/12/11 - 600 Bags 4,200.00

EFT14013 21.12.2011 Market Creations Pty Ltd KEC - Advertising - Karratha Directory 792.00

EFT14014 21.12.2011 Philip Morris Limited TTI Kiosk Cigarettes 1,343.57

EFT14015 21.12.2011 Pilbara Iron Company (Services) Pty Ltd

Wickham Library Electricity Usage 01.11.11 - 30.11.11 - 30 Days 7920Kwh 1,937.05

EFT14016 21.12.2011 Pilbara Real Estate Cancelled EFT Payment 0.00

EFT14017 21.12.2011 Parry's Merchants TTI Kiosk Stock - Grocery Items 8,002.90

EFT14018 21.12.2011 St John Ambulance-Karratha Corporate Services - First Aid Training Course 180.00

EFT14019 21.12.2011 Signswest Stick With Us Sign Studio The Youth Shed - Signage 297.00

EFT14020 21.12.2011 Travelworld Karratha Flights Melbourne to Karratha 03.01.12 to 04.01.12 1,669.00

EFT14021 21.12.2011 TNT Express Freight - WE: 10.12.2011 Library Books 340.48

EFT14022 21.12.2011 Truck Centre (WA) Pty Ltd Eye Bolt 387.55

EFT14023 21.12.2011 The Retic Shop Depot - Diaphragm 1,177.61

EFT14024 21.12.2011 Westcare Industries Ranger - Reflective Vests 505.12

EFT14025 22.12.2011 Keith Christensen Home Ownership Allowance 572.00

EFT14026 22.12.2011 Dept Of Housing & Works Payroll deductions 920.00

EFT14027 22.12.2011 Shire of Roebourne Social Club Payroll deductions 900.00

EFT14028 22.12.2011 Terrance Swetman Home Ownership Allowance 555.00



EFT14031 22.12.2011 WA Local Govt Superannuation Plan Superannuation contributions 205,562.15

EFT14032 23.12.2011 Gavin Construction The Youth Shed - Design & Construction - Progress Claim 9 342,585.91

EFT14033 23.12.2011 Haven Designs Shire Staff Housing - Design & Construction - Progress Claim 7 733,906.19

EFT14034 23.12.2011 O'Donnell Griffin Bulgarra Sporting Precinct - Progress Claim 6 194,354.37

EFT14035 23.12.2011 Yaandina Family Centre Yaandina Funding Grant For Roebourne Youth Centre - Balance Of Payment 275,000.00


Page 96



EFT14037 23.12.2011 Pilbara Real Estate Lease: 19 Finch - Rent Increase Short Fall For December 2011 1,071.44

EFT14038 23.12.2011 L3 Communications Australia Pty Ltd

Karratha Airport - Service & Maintenance For X-Ray Machine 17,632.30

EFT14039 23.12.2011 Woolworths (WA) Ltd Airport - Catering For Meeting 03.11.11 27.20

EFT14040 23.12.2011 Nancy Wain Conference Expenses - Local Government Industry Award Interpretation - 08.12.2011 155.80

EFT14041 23.12.2011 Sammco Commercial Food Equipment Pty Ltd

The Youth Shed - Purchase Of Commercial Dishwasher 4,230.60

EFT14042 03.01.2012 British American Tobacco Australia Ltd TTI Kiosk -Cigarettes 6,743.02

EFT14043 03.01.2012 Kox Jenny Reimbursement of TTI Kiosk Items Purchased - Tomatoes Ham & Cucumbers 287.31


EFT14045 03.01.2012 Shane Anderson Reimbursement Of Diesel Purchased 416.96

EFT14046 04.01.2012 Think Security Admin Building - Supply & Install Security Sensor System 5,478.00






EFT14052 06.01.2012 Julian Clark Conference Expenses - Planning & Development 11 - 12.01.2012 Perth 226.20

EFT14053 06.01.2012 Allan Wright Refund Of Travel Assistance Trust 1,846.14

EFT14054 06.01.2012 Development Assessment Panels

Development Planning Application - Lot 403 (55) Gardugarli Drive Baynton 6,320.00

EFT14055 06.01.2012 Chefmaster Australia Depot - Bin Liners 587.85



EFT14058 06.01.2012 Karratha Beach Tyres Pty Ltd. Replace ad Fit Tyres 2,577.05

EFT14059 06.01.2012 Garrards Pty Ltd Quickbayt Spray 869.57

EFT14060 06.01.2012 LRW'S Electrical Air Filter 63.55

EFT14061 06.01.2012 WALGA (Marketforce) Advertising - Manager Community Services, IT Support Officer, HR Support Officer RAC Manager 9,142.52

EFT14062 06.01.2012 Pilbara Iron Company (Services) Pty Ltd Dampier Exeloo & Pavilion Water Usage 1,181.44


EFT14064 06.01.2012 Perth Irrigation Centre Control Module Galcan 2,306.60

EFT14065 06.01.2012 Signswest Stick With Us Sign Studio Shire Branded Banner For Reception Area 792.00


EFT14067 06.01.2012 Travelworld Karratha Flight From Karratha To Perth (Return) - 25/03/2012 & 28/03/2012 1,573.00

EFT14068 06.01.2012 TNT Express Freight 3,052.69

EFT14069 06.01.2012 Truck Centre (WA) Pty Ltd Windscreen 442.57

EFT14070 06.01.2012 Blackwoods (Atkins Carlyle Ltd) Depot - Ear Plugs, Fly Spray 246.25

EFT14071 06.01.2012 Protector Alsafe Uniforms - 1 x Safety Boots 209.22

EFT14072 06.01.2012 Abco Products Ecozyme B+ 1,140.48

EFT14073 06.01.2012 Attend Pty Ltd Depot - Litter Picker 729.43

EFT14074 06.01.2012 Apprenticeships Australia Management Fee - Apprentice Heavy Duty Mechanic - December 2011 366.67

EFT14075 06.01.2012 Artcraft Pty Ltd Street Signs & Fittings 277.20

EFT14076 06.01.2012 Aaron Bunch Photography SOR Council & Executive Management Team Photographs 962.50

EFT14077 06.01.2012 Bunzl Ltd Micromist Aerosol Refill 151.50

EFT14078 06.01.2012 Beaurepaires Tyres 2,819.03

EFT14079 06.01.2012 BC Lock & Key 2A, 2B & 2C Echidna Road,160B Withnell - Key Cutting 1,772.76


EFT14081 06.01.2012 BT Equipment Pty Ltd T/a Tutt Bryant Equipment Element Charge Hyd 3,431.65


Page 97


EFT14082 06.01.2012 Bowman & Associates Pty Ltd 7 Mile - Design Of New Effluent Evaporation Ponds 1,320.00

EFT14083 06.01.2012 Benara Nurseries Slow Release Fertiliser 1,008.44

EFT14084 06.01.2012 CJD Equipment Transmission Oil 589.58

EFT14085 06.01.2012 Centurion Transport Co Pty Ltd Freight 969.06

EFT14086 06.01.2012 Coates Hire Operations Local History Office - Hire Of Portable Building 30/11/2011-31/12/2011 1,998.70

EFT14087 06.01.2012 Coca-Cola Amatil (Holdings) Ltd RAC & KEC Kiosk Stock - Soft Drinks 2,865.65


Revolving Lamp, Jerry Cans, Distilled Water, Batteries 542.41

EFT14089 06.01.2012 Chadson Engineering Pty Ltd Chlorosense Chlorine Tester 1,691.80

EFT14090 06.01.2012 E & MJ Rosher Pty Ltd Depot - Felt Bag Kit 329.15

EFT14091 06.01.2012 Gas City Pest Control 54 Sholl - Annual Pest Control Inspection 205.70

EFT14092 06.01.2012 International Art Services Pty Ltd Transport Artwork From SOR To Citic Pacific Mining 99 St George's Terrace Perth 132.00

EFT14093 06.01.2012 Karratha Auto Electrics Repairs To Air Con On Waste Truck 1,068.64

EFT14094 06.01.2012 Karratha Country Club Inc Staff Christmas Function - 17.12.2011 4,581.20


Electrical Inspection - First Progress Claim, Bulgarra Waste Water Plant - Clean Holding Tank, 7 Mile Waste - Install Prevention Valves, Rewire Cossack Police Barracks, Install Binds to 1 Cook Close, Replace Airconditioning 110,590.75

EFT14096 06.01.2012 Kinetic Health Group Pty Ltd 7 Mile Waste - Twinrix Vaccinations 217.80

EFT14097 06.01.2012 Karratha Newsagency - TTI Account Newspapers & Magazines W/E 18/12/2011 2,182.64

EFT14098 06.01.2012 Liftmec Pty Ltd Transport Excavator From Cleaverville Rd To Coolawanyah Sandpit 16/12/2011 580.80

EFT14099 06.01.2012 LGIS Property The Youth Shed Property Insurance - 16.12.2011 - 30.06.2012 9,741.33

EFT14100 06.01.2012 Lion Hire Pty Ltd Karratha Airport Hire - Lighting Tower 132.00

EFT14101 06.01.2012 Macdonald Johnston Engineering Workshop - Pneumatic Cylinder 1,221.34

EFT14102 06.01.2012 North West Tree Services Pre-Cyclone Tree Pruning - Karratha, LIA, Roebourne, Wickham, PT Samson & Dampier 78,100.00

EFT14103 06.01.2012 Neverfail Springwater Pty Ltd 7 Mile Waste - Spring Water Refill 56.05

EFT14104 06.01.2012 Narrak Emergency Management Solutions Pty Ltd Karratha Airport - Carry Out Review & Development 9,240.00

EFT14105 06.01.2012 Orica Australia Pty Ltd KAC - Chlorine Gas 699.60

EFT14106 06.01.2012 Pilbara Motor Group Service Vehicle, Supply Air Filter, Oil Filter, Strainer Assembly 2,038.42

EFT14107 06.01.2012 Pilbara Copy Service Karratha Airport - Photocopier Service 08.12.2011 563.68

EFT14108 06.01.2012 Punchihewa Thanuja Suresh Refund - Swimming Lesson Fees Classes Cancelled 80.00

EFT14109 06.01.2012 Roebourne District State Emergency Service

Staun Tyre Deflator Kit Compressor & Heavy Duty Snatch Kit 891.00

EFT14110 06.01.2012 Roebourne Dingo Hire KAC - Levelling Concourse Surrounds & Laying Of Turf 3,960.00

EFT14111 06.01.2012 Amcap (Formerly Skipper Truck Parts) Depot - Air Conditioning Belt 56.74

EFT14112 06.01.2012 DTF - Shared Services (State Law Publisher)

Government Gazette Advertising - Planning Scheme Amendment No. 8 - 16.12.2011 78.00

EFT14113 06.01.2012 Kmart Karratha Wickham Library - Jigsaw Puzzles 83.00

EFT14114 06.01.2012 Broometown Holdings T/a Subway Karratha Airport - Catering 01/12/11 77.00

EFT14115 06.01.2012 Saving Animals From Euthanasia SAFE Contribution - Funding For December 2011 6,250.00

EFT14116 06.01.2012 Skillpath On-site Training Administrative Professionals Handbook - S Nicholson 49.90

EFT14117 06.01.2012 Stihl Shop (West Perth) Stihl Chainsaw 1,790.00

EFT14118 06.01.2012 Statewide Turf Services Mow Open Areas 16/12/2011 9,217.28

EFT14119 06.01.2012 Swoon Design Studio Design Of The Youth Shed Logo 880.00

EFT14120 06.01.2012 Steel Cap Recruitment Depot Labour Hire - W/E 18/12/2011 2,431.61

EFT14121 06.01.2012 Schneider Electric Buildings Aust. Pty Ltd

Supply Install Program & Commission Controls To 4 Additional Doors 41,824.75

EFT14122 06.01.2012 Tattonads SOR - Temporary Tattoos 495.00

EFT14123 06.01.2012 State Library of WA (Office of Shared Services) Lost & Damaged Books - Dampier Library 20.90

EFT14124 06.01.2012 Tennant Australia Pty Ltd Workshop - Water Valve Assembly 229.86

EFT14125 06.01.2012 Karratha Timber & Building Karratha Airport - General Hardware 123.59


Page 98


Supplies (formerly Versatile)

EFT14126 06.01.2012 Wormald Australia Pty Ltd Karratha Airport - Hydrant Diesel & Electric Pump Monthly Maintenance - 01.12.11 to 31.12.11 1,173.10

EFT14127 06.01.2012 Wurth Australia Pty Ltd Workshop - Consumables 234.68

EFT14128 06.01.2012 Downer Edi Works Pty Ltd Hot Mix Asphalt 1,343.65

EFT14129 06.01.2012 Webset Security Karratha Airport - Contracted Security Services - 05.12.11 to 18.12.11 15,873.00

EFT14130 06.01.2012 WESTERN RESOURCE RECOVERY

Emptying Of Septic Tank Connected To Toilet Donga On Hire 23/11/2011 761.20


EFT14132 11.01.2012 Woolworths (WA) Ltd Various Grocery Items 6,520.91

EFT14133 13.01.2012 ISPX Libraries - Public Internet Access 01/01/2012 To 30/03/2012 377.55

EFT14134 13.01.2012 Pierre Conrau Conference Expense - DDLS Prince2 Foundation Training Perth 16/01/12 - 21/01/12 502.00

EFT14135 13.01.2012 Jessica Lardi Reimbursement Of CPA Membership Fee 630.00

EFT14136 13.01.2012 Bernadette Middleton Reimbursement Of Expenses For Approved Study 473.28

EFT14137 13.01.2012 Playtec Pty Ltd Youth Shed - Supply Installation Maintenance & Relocation Of Indoor Play Space Equipment 525,221.40

EFT14138 16.01.2012 Philip Morris Limited TTI Kiosk Stock - Cigarettes 1,120.69

EFT14139 18.01.2012 Advam Pty Ltd Karratha Airport - Transactions For ParkBank 335.28

EFT14140 18.01.2012 Cabcharge Australia Pty Ltd Cabcharge December 2011 1,152.88

EFT14141 18.01.2012 Pierre Conrau Conference Expense - DDLS VMware vSphere: What's New V5 Brisbane 23/01/2012-24/01/2012 173.10

EFT14142 18.01.2012 Collene Longmore

Conference Expenses - Applied Project Management - Cert IV In Project Management 2012 Perth 16/01/2012-18/01/2012 427.00

EFT14143 19.01.2012 Karratha First National Real Estate Property Leases 33,129.86

EFT14144 19.01.2012 Karratha City Real Estate Property Leases 5,214.29

EFT14145 19.01.2012 Jacquie Lymbery Property Leases 7,691.42

EFT14146 19.01.2012 North West Realty Property Leases 26,273.83

EFT14147 19.01.2012 Pilbara Real Estate Property Leases 16,077.38

EFT14148 19.01.2012 Ray White Real Estate Property Leases 24,653.97

EFT14149 19.01.2012 Crawford Realty Karratha Property Leases 6,735.12

EFT14150 19.01.2012 Karratha Self Storage Records Storage Lease 412.50

EFT14151 19.01.2012 Peter Hunt Architect Superannuation Fund No 2 Lease: HR Office 2,711.03

EFT14152 19.01.2012 IML Logistics

Transport 920kg Chlorine Gas Cylinder From Orica To Bulgarra WWTP 02/12/11 - Return Empty Cylinder To Orica 3,636.60



EFT14155 19.01.2012 Shire of Roebourne Social Club Payroll deductions 882.00


EFT14157 19.01.2012 Bernadette Middleton Home Ownership Allowance 2,317.86



EFT14160 20.01.2012 Barmah Hats Hats 341.00


EFT14162 20.01.2012 Crown Content Pty Ltd HR - OHS Bulletin Annual Renewal 450.00

EFT14163 20.01.2012 C-Direct P/L Prepaid TTI Kiosk - Phone Cards 1,920.00

EFT14164 20.01.2012 Transpacific Cleanaway Karratha Airport - Bin Collection Service 01.12.2011 to 31.12.2011 2,755.60


EFT14166 20.01.2012 Down To Earth Training & Assessing Works - Training x 2 Skid Steer & Backhoe 1,980.00

EFT14167 20.01.2012 Karratha Beach Tyres Pty Ltd. Fit & Replace Tyres 1,113.20

EFT14168 20.01.2012 Grant Thornton (WA) Pty Ltd Auditing - PDC Acquittal Report For Funding For MSIS From 2006 935.00

EFT14169 20.01.2012 Harvey World Travel Flights - Karratha To Perth Rtn 30/01/2012-01/02/2012 1,590.38

EFT14170 20.01.2012 Hampton Harbour Boat & Sailing Club

Venue Hire For Development & Regulatory Services Employee Recognition Function 250.00


Page 99


EFT14171 20.01.2012 Hart Sport RAC - Whistle 34.10

EFT14172 20.01.2012 Hathaway's Lubricants Titan Cargo 15W40 998.12

EFT14173 20.01.2012 ITVision Webinar Synergy Soft - Budgets Course 7701 08/03/2011 308.00

EFT14174 20.01.2012 Karratha International Hotel Accommodation & Breakfast For One Night Stay -03/01/2012 298.00

EFT14175 20.01.2012 Kox Jenny Reimbursement For Working From Home - Internet & Phone Costs August 2011 355.79

EFT14176 20.01.2012 Karratha Tavern TTI Kiosk Stock - Beer 15,130.96

EFT14177 20.01.2012 Les Mills Aerobics Australia KEC - Fitness Classes 01.01.12 to 31.01.12 833.82

EFT14178 20.01.2012 Lil's Retravision Karratha KEC - Electric Frypans - School Holiday Program January 2012 128.00

EFT14179 20.01.2012 WALGA (Marketforce)

Advertising - Call For Nominations, Council Meetings, Casual Lifeguard Position, Qantas Lease Advert, Amended Waste Service Fees, Tenders 8,744.27

EFT14180 20.01.2012 Martin Sparks Circuit Tester 6 & 12v 276.98

EFT14181 20.01.2012 New Wave Caterers Catering For The Human Resources North West Forum 456.50

EFT14182 20.01.2012 TJM Pilbara/North West 4WD Front Wheel Alignment 88.00

EFT14183 20.01.2012 Poolmart Karratha RAC - Hydrochloric Acid 106.80

EFT14184 20.01.2012 Pilbara Iron Company (Services) Pty Ltd

Wickham Library - Electricity Usage 01/12/2011-31/12/2011 31 Days 12046Kwh 2,906.69


EFT14186 20.01.2012 St John Ambulance-Karratha Pam Buchanan Family Centre - Wall Mountable Workplace Kit For Cafe 369.00

EFT14187 20.01.2012 Signswest Stick With Us Sign Studio Sign - Dreamer's Hill 165.00



EFT14190 20.01.2012 Shenton Enterprises Pty Ltd KAC - Service & Repair Ultra Max Pool Cleaner 2,200.00

EFT14191 20.01.2012 Stihl Shop Redcliffe Starter Cord 319.25

EFT14192 20.01.2012 Technical Irrigation Imports Tambrey Park - SD-Systems Data Coil 124.08

EFT14193 20.01.2012 Travelworld Karratha Flights From Sydney To Karratha (Return) - 05/01/2012 & 06/01/2012 1,561.00

EFT14194 20.01.2012 TNT Express Freight 940.92

EFT14195 20.01.2012 Truck Centre (WA) Pty Ltd Oil Analysis Kit 2,114.85

EFT14196 20.01.2012 Topcon Positioning Systems (Aust) Pty Ltd

Civilcad Maintenance Plan Renewal Of Licence 01/01/2012-31/12/2012 1,094.50

EFT14197 20.01.2012 Waterchoice

KAC - Annual Rental For 5 Stage Reverse Osmosis Filtered Drinking Water System 09/01/2012-09/01/2013 715.00

EFT14198 20.01.2012 Whelans Karratha Leisure Complex - Access Easement Plan For Temporary Access 748.00

EFT14199 20.01.2012 Karratha Contracting Pty Ltd Cancelled EFT 0.00

EFT14200 20.01.2012 Atom Supply Camlock Aluminium 34.10

EFT14201 20.01.2012 A Noble & Son Ltd - WA Division Ratchet Load Binders 574.38

EFT14202 20.01.2012 Airport Lighting Specialists Pty Ltd Karratha Airport - Lighting Parts 9,635.41

EFT14203 20.01.2012 Protector Alsafe Depot - Safety Boots, Gloves, Gumboots 1,016.79

EFT14204 20.01.2012 Abco Products The Youth Shed - Vacuum Cleaner 2,869.12

EFT14205 20.01.2012 Ausco Building Systems Pty Ltd Depot Admin Portable Office 01/01/2012-31/01/2012 3,507.44

EFT14206 20.01.2012 Artcraft Pty Ltd Parking Plates Street Blades & Guide Posts 1,025.86

EFT14207 20.01.2012 Avdata Australia Karratha Airport - Flight Data Charges 1,139.45

EFT14208 20.01.2012 West End Arts Australia Pty Ltd T/a Archipelago Arts

KLC Public Art Coordination - 50% Payment Of Progress Claim 3 8,250.00

EFT14209 20.01.2012 Ausco Modular Pty Limited Depot Portable Toilet - Dismantle & Remove from Site-Hire 1,716.96

EFT14210 20.01.2012 Allied Irrigation Depot - Solenoid Valve 240.00

EFT14211 20.01.2012 Atktec Pty Ltd KEC - Remove & Replace Existing Communication Cabinet 1,906.30

EFT14212 20.01.2012 Advam Pty Ltd Karratha Airport - Transactions For Parkbank 296.18

EFT14213 20.01.2012 Analytical Reference Laboratory (WA) Pty Ltd

7 Mile Waste - Standard Metals - Pb Hg Cu As Ni Zn Cd Mo Se 3,876.40

EFT14214 20.01.2012 BOC Limited Compressor 2,592.20

EFT14215 20.01.2012 BP Roebourne Fuel 328.32


Page 100


EFT14216 20.01.2012 Beaurepaires Fit & Replace Tyres 6,525.16

EFT14217 20.01.2012 BC Lock & Key The Youth Shed - Safe 3,343.67


EFT14219 20.01.2012 BT Equipment Pty Ltd T/a Tutt Bryant Equipment

Cutter Edge, Handle, Platform & Stairs, Nuts & Bolts, Cab Filter 4,965.16

EFT14220 20.01.2012 Bowman & Associates Pty Ltd Waste Water Treatment Plant - Environmental Consultant 9,058.00

EFT14221 20.01.2012 CJD Equipment Rectify Overheating Machine 14,277.58


EFT14223 20.01.2012 Coates Hire Operations 7 Mile Waste - Hire Of Diesel Pump & Hoses 30/11/2011-31/12/2011 11,295.17

EFT14224 20.01.2012 Coca-Cola Amatil (Holdings) Ltd TTI & KAC Kiosk Stock - Cool Drinks 11,964.79

EFT14225 20.01.2012 Covs Parts Pty Ltd (formerly Coventry Group Ltd) Rotating Beacon 255.83

EFT14226 20.01.2012 Cape Byron Imports KAC - Goggles 1,430.47

EFT14227 20.01.2012 Cummins South Pacific Pty Ltd Oil Filter 114.69

EFT14228 20.01.2012 CCS Strategic Management Karratha Leisure Centre - Development Of Business Plan 9,900.00

EFT14229 20.01.2012 Coda Studio Pty Ltd Pam Buchanan Family Centre - Travel for AECOM November / December 2011 28,435.03

EFT14230 20.01.2012 Caterlink Pam Buchanan Family Centre - Cafe Fitout Equipment 32,615.00

EFT14231 20.01.2012 Fildes Food Safety Pty Ltd Pam Buchanan - Food Safety Equipment 402.60

EFT14232 20.01.2012 Department Of Corrective Services Rubbish Collection 09/07/2011-11/08/2011 1,419.00

EFT14233 20.01.2012 DuroTank Solar Panels 1,028.50

EFT14234 20.01.2012 Dorrington Lesley Reimbursement For Change Of Flight 60.00

EFT14235 20.01.2012 E & MJ Rosher Pty Ltd Coupling 553.00

EFT14236 20.01.2012 Extreme Marquees Summit Marquee Frame 743.00

EFT14237 20.01.2012 Fortesque Bus Service Pty Ltd Community Bus Sunday Service 01.12.11 To 31.12.11 2,545.10

EFT14238 20.01.2012 Gas City Pest Control 7B Petersen Ct - Annual Pest Control Inspection 990.00

EFT14239 20.01.2012 Grace Removals Group Relocation Expenses For G. Heaton From Clarkson To Karratha 6,759.01

EFT14240 20.01.2012 Globe Australia Pty Ltd Termidor 1,209.69

EFT14241 20.01.2012 Home Hardware Karratha Youth Shed - Various Cleaning Equipment 604.41

EFT14242 20.01.2012 Hydramet RAC - Rotameter Control Unit 805.97

EFT14243 20.01.2012 The Honda Shop Starter Assembly 213.28

EFT14244 20.01.2012 Hitachi Construction Machinery A/C Filter 27.28

EFT14245 20.01.2012 Hightower Planning & Development

Town Planning Consultant - O. Hightower - December 2011 40 Hours 5,720.00

EFT14246 20.01.2012 Insight Callcentre Services Insight Call Centre Service - December 2011 1,261.26

EFT14247 20.01.2012 Jp's Trim Shop KAC - Repair Aqua Run 770.00

EFT14248 20.01.2012 Karratha Smash Repairs Replace Windscreen 495.00

EFT14249 20.01.2012 Keyspot Services Pam Buchanan - Commemorative Plaque 550.00

EFT14250 20.01.2012 Kwik Kopy Printing Centre Printed Letterhead 1,680.80

EFT14251 20.01.2012 Kinetic Health Group Pty Ltd 7 Mile Waste - Hearing Test 77.00

EFT14252 20.01.2012 Karratha Newsagency - TTI Account Newspapers & Magazines W/E 04/12/2011 7,663.42

EFT14253 20.01.2012 Karratha Newsagency - Admin Office Account Newspapers 05.12.2011 to 31.12.2011 56.20

EFT14254 20.01.2012 Karratha Newsagency - Dampier Library Account Magazine 07/12/2011 6.20

EFT14255 20.01.2012 Kesavan Karunakaran Refund Duplicated Planning Application Fee 135.00

EFT14256 20.01.2012 Lyons & Peirce Bulgarra Oval - Pump Out Septic Tanks 15.12.11 1,062.00

EFT14257 20.01.2012 Landgate GRV Valuation Schedule 8,130.02

EFT14258 20.01.2012 Macdonald Johnston Engineering Grab Rebuild Kit 1,418.58

EFT14259 20.01.2012 Pilbara Motor Group (Moxham Motors) Window Regulator Assembly 166.98

EFT14260 20.01.2012 Media Monitors Australia Pty Ltd Media Monitoring Service 01.01.2012 to 31.01.2012 488.21

EFT14261 20.01.2012 MCC Australia Sanjin Mining Pty Ltd Cancelled EFT 0.00

EFT14262 20.01.2012 Mary Jeavons Landscape Architects

Bulgarra Oval - Stage 2 - Detailed Design & Management 14,069.00


Page 101


EFT14263 20.01.2012 Morrison Low Consultants Pty Ltd

Long Term Financial Plan Preparation - Progress Payment For Costs To Date 4,576.00

EFT14264 20.01.2012 Tim MacFarlane Reid Frank Butler Community Centre - Concept Design Fee 1,100.00

EFT14265 20.01.2012 Pilbara News Advertisement For Pilbara News 4,048.40

EFT14266 20.01.2012 NW Communications & IT Specialists

Executive Services - Replace Screen For Satellite Phone 1,195.09

EFT14267 20.01.2012 Redwave Media Ltd Radio Sponsorship - Cyclone Awareness Message 01.12.2011 - 31.12.2011 1,705.00

EFT14268 20.01.2012 Northwest Copier & Fax Services Photocopier Meter Reading December 2011 2,161.78

EFT14269 20.01.2012 Broadcast Australia Pty Ltd Mount Welcome - Facilities Leasing - Power Recovery 10/11/2011-07/12/2011 415.16

EFT14270 20.01.2012 North West Tree Services Sharpe Avenue - Tree Pruning 5/12/11 4,972.00

EFT14271 20.01.2012 North Aussie Ice Depot - Bags of Ice 130.68

EFT14272 20.01.2012 N2 Public Art & Design Frank Butler Community Centre - Artist For Concept Design 1,100.00

EFT14273 20.01.2012 Orica Australia Pty Ltd No. 1 Bulgarra Waste Water Plant - Chlorine Gas 12,664.06

EFT14274 20.01.2012 OTS Landscaping Service Roebourne Wickham Cemetery - Repairs to Irrigation System 11,453.02

EFT14275 20.01.2012 O'Brien Harrop Access Karratha Leisure Complex - Disability Access Review & Report 495.00

EFT14276 20.01.2012 Open Spaces Productions T/a Little Rhino Designs

Frank Butler Community Centre Public Artwork - Design Fee 8,800.00

EFT14277 20.01.2012 Pilbara Distributors KAC - Stock 2,763.95

EFT14278 20.01.2012 Pirtek Nuts & Bolts, Nipple Male 51.99

EFT14279 20.01.2012 Pilbara Motor Group Fuel Filter, Window Regulator Assembly 594.76

EFT14280 20.01.2012 Pilbara TAFE Early Learning Scholarship Program Partnership Payment 21,592.10

EFT14281 20.01.2012 Pilbara Water & Gas Youth Shed - Gas Bottles 209.99


Pilbara Echo Advert - REAF Full Page, Community Updates, Airport Parking Updates 7,786.90

EFT14283 20.01.2012 Porter Consulting Engineers Karratha Leisure Complex - Review of Storm Water Design Claim For Work to 20.12.2011 1,126.13

EFT14284 20.01.2012 Portacomm Building Systems Pty Ltd Refund Of Building Licence Overpayment 306.32

EFT14285 20.01.2012 Poolwerx Karratha 38 Lewis Dr - Pool Maintenance January 2012 141.52

EFT14286 20.01.2012 Premier Taxis Karratha Taxi Hire - Staff Christmas Party December 2011 618.80

EFT14287 20.01.2012 PPC Worldwide Employee Assistance Program - Contractual Agreement 01.01.2012 To 31.12.2012 5,500.00

EFT14288 20.01.2012 Rendezvous Hotel Observation City Accommodation Perth - 19/10/2011-21/10/2011 340.00

EFT14289 20.01.2012 Roebourne Dingo Hire Removal Of Abandoned Vehicle From Roebourne 704.00

EFT14290 20.01.2012 Amcap (Formerly Skipper Truck Parts) Rear Assembly Springs 2,984.45

EFT14291 20.01.2012 Kmart Karratha Libraries - Books & DVD's 806.76

EFT14292 20.01.2012 Sunny Sign Company Pty Ltd LOC - Socket 47.19

EFT14293 20.01.2012 Broometown Holdings T/a Subway Karratha

Pam Buchanan Family Centre Project Reference Group Meeting - 07.12.11 Catering 156.25

EFT14294 20.01.2012 Stott & Hoare USB Over IP With Multihost Connection 3,323.87

EFT14295 20.01.2012 Samson Property Trust (Point Samson) Point Samson VBFB - Diesel 11/12/2011 141.69

EFT14296 20.01.2012 Steel Cap Recruitment Depot Labour Hire - W/E 15.01.2012 E Marshall 39 Hours 6,605.04

EFT14297 20.01.2012 Geoff Shoemark Reimbursement Of Phone / Internet Charges to 01.01.2012 321.84

EFT14298 20.01.2012 Sabar Parking Service Pty Ltd

Karratha Airport - Remote Customer Service Agreement For Paid Parking System 01/01/2012-31/01/2012 2,200.00

EFT14299 20.01.2012 T-Quip Fuel/Water Separator Filter 138.30

EFT14300 20.01.2012 UDLA Cattrall Park Upgrade Landscape Works Administration Additional Site Visits 10,500.87

EFT14301 20.01.2012 Karratha Timber & Building Supplies (formerly Versatile) Dampier Library - Araldite 6.20

EFT14302 20.01.2012 Westrac Equipment Pty Ltd Element Assembly 325.48

EFT14303 20.01.2012 Woolworths (WA) Ltd KEC - School Holiday Program January 2012 531.49

EFT14304 20.01.2012 Wormald Australia Pty Ltd

Karratha Airport - Monthly Maintenance On Hydrant Diesel Pump & Hydrant Electric Pump 01/01/2012-31/01/2012 1,377.76


Page 102


EFT14305 20.01.2012 Wurth Australia Pty Ltd Brake Cleaner 715.72

EFT14306 20.01.2012 Downer Edi Works Pty Ltd Cattrall Park Redevelopment - Supply & Install Kerbing To Carpark 25,854.22

EFT14307 20.01.2012 Wraight's Lawn Care 15B Strickland - Mow Lawn Weed Garden - December 2011 407.00

EFT14308 20.01.2012 Webset Security Karratha Airport - Contracted Security Services 02.01.12 To 15.01.2012 33,152.90


EFT14310 23.01.2012 WA Local Govt Superannuation Plan Superannuation contributions 193,546.27

EFT14311 23.01.2012 Karratha First National Real Estate Special Meter Reading & Water Consumption 24.60

EFT14312 23.01.2012 Australasian Executive Coaching Professional Development Services 1,787.50

EFT14313 23.01.2012 Inform Communicate Motivate International Pty Ltd (ICMI)

Engagement Of Wes Carr For Performance At The Youth Shed Opening Ceremony 50% Deposit 7,480.00

EFT14314 23.01.2012 Michael Saylor Annual Sitting Fees - Pro Rata 11/01/12 - 30/06/12 4,872.33

EFT14315 23.01.2012 Convic Skate Parks Pty Ltd Construction Of A Skate Space At The Youth Shed As Per Tender 06-11/12 Submission 256,314.43

EFT14316 23.01.2012 Shire Of Roebourne Refund Of Car Parking Card Deposits to Shire - Cards Not Returned 100.00

EFT14317 23.01.2012 Natalia Dos Reis Pimenta Refund For Return Of Airport Car Park Swipe Card 50.00

EFT14318 24.01.2012 Pindan Pty Ltd Karratha Leisure Complex - Construction As Per Tender G06-10/11 Progress Claim 8 1,745,051.23

EFT14319 25.01.2012 Haven Designs

Shire Administration Office Expansion - Design & Construction As Per Tender G04-10/11 Progress Claim 8 88,963.38

EFT14320 25.01.2012 Haven Designs Shire Staff Housing - Design & Construction Tender G02-10/11 Progress Claim 8 255,507.09

EFT14321 25.01.2012 Pindan Pty Ltd Pam Buchanan Family Centre - Construction As Per Contract G09-10/11 Progress Claim 11 251,872.43

EFT14322 25.01.2012 Karratha First National Real Estate 4 Kwong Close - Water Infringement 100.00

EFT14323 25.01.2012 Commander Australia Limited Commander Service Assurance BCM - Jan/Feb 2012 181.38

EFT14324 25.01.2012 David Pentz Conference Expenses - Perth Meetings 30/01/12 - 31/01/12 218.15

EFT14325 25.01.2012 Geof Whyte Refund Of Staff Housing Bond 347.20

EFT14326 27.01.2012 Karratha Contracting Pty Ltd Install Triangle Filters Filtration System At Gap Ridge WWTP 56,374.17

EFT14327 27.01.2012 Philip Morris Limited TTI Kiosk - Cigarettes 658.25

EFT14328 27.01.2012 Hydramet KAC - Chlorination Equipment Service - November 2011 9,113.34

EFT14329 27.01.2012 Woolworths (WA) Ltd KEC - Items For School Holiday Programme 274.81

EFT14330 27.01.2012 Jennifer Fox Conference Expenses - 01.02.2012 - 03.02.2012 308.90

EFT14331 31.01.2012 Amnet It Services Email - Broadband 2+ - 9/02/2012 to 9/03/2012 79.00

EFT14332 31.01.2012 North West Realty Water Usage - 12.04.2011 - 04.08.2011 442.10

EFT14333 31.01.2012 Atktec Pty Ltd Roebourne Shire Admin - Progress Claim 1 - Data Cabling 5,500.00

EFT14334 31.01.2012 Commander Center Upgrade Sites To Nortel IP 2033 Audio Conference Phones 3,980.48

EFT14335 31.01.2012 Lyndsey Good Conference Expense - Municipal Law Connor TAFE Perth 07/02/12 - 10/02/12 468.55

EFT14336 31.01.2012 MCC Australia Sanjin Mining Pty Ltd Rates Refund For Assessment A78650 37.30

EFT14337 31.01.2012 Seek Limited Job Add Pack 21/12/11 1,848.00

EFT14338 31.01.2012 Jan Steenkamp Conference Expense - Perth Meetings 30/01/12 - 31/01/12 252.75

EFT14339 31.01.2012 Woolworths (WA) Ltd Catering Supplies - Morning Tea For Citizenship Ceremony At The Youth Shed 537.87

73293 25.10.2010 Nor West Jockey Club Cancelled Cheque -250.00

74528 08.12.2011 Department Of Regional Development & Lands Cancelled Cheque -180.00

74543 23.12.2011 Rio Tinto Cancelled Cheque -200.00

74562 30.11.2011 Shire Of Roebourne Cossack - Farinosi - Items For Stonemason Works 1,144.95

74563 30.11.2011 Water Corporation Water Usage 12,300.10

74564 30.11.2011 Radiological Council Karratha Airport - Irradiating Apparatus/ X-Ray Machine 1 Year Registration Renewal 193.00

74565 01.12.2011 Department of Transport Vehicle Transfer Fees - 1DQX685 Toyota Land 5,172.35


Page 103


Cruiser SES

74566 02.12.2011 Telstra Corporation Ltd Telephone Charges 527.85

74567 02.12.2011 Horizon Power Electricity Charges 3,072.75




74571 05.12.2011 Alpha First Aid Supplies Pty Ltd First Aid Supplies 184.54

74572 05.12.2011 Hampton Harbour Boat & Sailing Club Annual Community Sponsorship 2010/11 5,500.00

74573 05.12.2011 Cancelled Cheque Cancelled Cheque 0.00

74574 05.12.2011 Department Of Racing Gaming & Liquor TTI Kiosk Liquor Licence Renewal 525.00



74577 05.12.2011 Australian Tax College FBT Seminar 2012 - 24.02.2012 361.80

74578 05.12.2011 Bunnings Group Limited Depot - Treated Pine Logs 1,673.08

74579 05.12.2011 Charles Boner Refund Infringement Overpayment 13.00

74580 05.12.2011 CD's Confectionery Wholesalers RAC Kiosk Stock 779.97

74581 05.12.2011 Dampier Squash Club Council Approved Grant SP/03/JUL/2011 485.69

74582 05.12.2011 Lindsay & Maxine Gibson Rates Refund For Assessment A47436 195.13

74583 05.12.2011 The Honda Shop Depot - Spark Plugs, Blade Kit, Air Filter 82.27

74584 05.12.2011 International Exploration Ltd Rates Refund For Assessment A78002 439.76

74585 05.12.2011 Jason Signmakers Depot - Asbestos Warning Signs, Street Signs 1,485.00

74586 05.12.2011 McLeods & Co Barristers & Solicitors Legal Advice 447.10

74587 05.12.2011 Morrison Low Consultants Pty Ltd

Professional Services - Long Term Financial Plan - 26.11.2011 2,574.00

74588 05.12.2011 Metals Australia Ltd & International Exploration Ltd Rates Refund For Assessment Overpayment 174.93

74589 05.12.2011 Northwest Property Projects Pty Ltd Rates Refund For Assessment Overpayment 4,695.28

74590 05.12.2011 Pilbara Minerals Limited Rates Refund For Assessment Overpayment 2,131.85

74591 05.12.2011 Skinner Peter Reimbursement - Work Uniforms 53.79

74592 05.12.2011 Darrell Lawrence Smith Plan Search Fee Refund 34.00

74593 05.12.2011 United Party Hire Hire Of Popcorn Machine - REAF Dampier Film Night 02.09.2011 357.50

74594 05.12.2011 Venturex Pilbara Pty Ltd Rates Refund For Assessment Overpayment 1,249.61

74595 05.12.2011 Woodhouse Legal Solicitors & Legal Consul Legal Advice 863.50

74596 07.12.2011 Building & Construction Industry Training Fund (BCITF) BCITF Receipts - October 2011 177,431.46

74597 07.12.2011 Karratha First National Real Estate Housing Lease 12,100.60

74598 07.12.2011 Telstra Corporation Ltd Telephone Charges 12,953.16


74600 07.12.2011 Builders Registration Board of WA BRB Receipts - October 2011 3,107.60

74601 07.12.2011 Brettner Brett & Janice Refund Of Rates Overpayment For A66509 1,179.58

74602 07.12.2011 Susan Hislop Reimbursement Of Rent Paid After Vacating Bassett Road Unit 390.00

74603 07.12.2011 Jade Van Dam Reimbursement Of Gym Membership 224.00

74604 08.12.2011 Lions Club Of Karratha & Dampier (Inc) Annual Community Sponsorship 2010/11 22,000.00

74605 08.12.2011 Department Of Regional Development & Lands

Refund Of Excess Car Parking Fee Paid At Karratha Airport 180.00

74606 08.12.2011 Shire Of Roebourne Payroll deductions 2,196.15

74607 08.12.2011 Shire Of Roebourne Payroll deductions 890.00

74608 12.12.2011 Australia Post Postage - November 2011 2,050.46

74609 12.12.2011 Lions Club Of Karratha & Dampier (Inc)

7 Mile Waste - Cakes & Puddings For Waste Services Christmas Party 273.00


74611 12.12.2011 Horizon Power Electricity Charges 68.81

74612 12.12.2011 Nickol Bay Triathlon Club Community Grant For Purchase High Density Digital Timing System 3,500.00


Page 104


74613 14.12.2011 Shire Of Roebourne Petty Cash Reimbursement 1,017.25









74622 15.12.2011 Department of Transport Vehicle Licence Renewal 24.05

74623 15.12.2011 Eaton Building Vehicle Crossover Subsidies 3,811.50

74624 15.12.2011 Karratha Furniture & Bedding Depot - Office Chair 259.00

74625 15.12.2011 3rd Karratha Scout Group Bucks For Bags Donation For CARE Clean Up 20/11/11 205 Bags 1,230.00

74626 15.12.2011 3 Hutchison Telecommunications Aust.

Karratha SES - Telephone Charges 26/11/2011-25/12/2011 218.22



74629 15.12.2011 WA Hino Depot - Aircon Compressor, Receiver Dryer 2,096.17

74630 15.12.2011 Troy Cotter 50% Refund On Airport Parking Fees Paid - PATS Patient 47.00

74631 15.12.2011 Duddy Aron Joseph Vehicle Crossover Subsidy - A88171 346.50

74632 15.12.2011 McLeods & Co Barristers & Solicitors Legal Advice 15,682.05

74633 15.12.2011 Natural Choice Karratha KEC Kiosk Stock 36.00

74634 15.12.2011 Orthotic Prosthetic Services Pty Ltd Boot Modification 140.00

74635 15.12.2011 Triangle Filtration Supply Of Water Filter For Effluent System 16,943.30

74636 15.12.2011 Woodhouse Legal Solicitors & Legal Consul Legal Advice 2,810.50

74637 15.12.2011 Michael Wetherly & Kerry Cameron Vehicle Crossover Subsidy - A87864 354.75

74639 21.12.2011 Shire Of Roebourne TTI Kiosk - Additional Cash For Holiday Period 5,000.00

74640 21.12.2011 Builders Registration Board of WA BRB Receipts - November 2011 5,707.45

74641 21.12.2011 Jason Signmakers Depot - Honour Board Sign 148.50

74642 21.12.2011 T & R Homes Pty Ltd Refund - Overpaid Building Licence 243.54

74643 21.12.2011 Filippo & Caterina Vinci Rates refund for assessment A70776 6,964.32


74645 21.12.2011 Building & Construction Industry Training Fund (BCITF) BCITF Receipts - November 2011 72,655.29

74646 21.12.2011 Telstra Corporation Ltd Phone/ Internet Charge 14/12/2011 - 13/01/2012 255.65



74649 21.12.2011 Yaandina Family Centre Roebourne Youth Christmas Party - Pool Entry Fees 850.00



74652 22.12.2011 Australian Services Union (ASU/MEU Div.) Payroll deductions 388.80

74653 22.12.2011 Lgrceu Payroll deductions 87.00


74655 22.12.2011 Australian Super Superannuation Contributions 2,741.58

74656 22.12.2011 Colonial First State Firstchoice Super Superannuation Contributions 1,572.62

74657 22.12.2011 AMP Flexible Lifetime Superannuation Fund Superannuation Contributions 896.52

74658 22.12.2011 HostPlus Superannuation Superannuation Contributions 1,045.78

74659 22.12.2011 Mtaa Superannuation Fund Superannuation Contributions 150.02

74660 22.12.2011 MLC Nominees Pty Ltd Superannuation Contributions 520.62

74661 22.12.2011 MLC Masterkey Superannuation Superannuation Contributions 578.30

74662 22.12.2011 Navigator Australia Limited (Aviva Investment Services) Superannuation Contributions 1,231.95


Page 105


74663 22.12.2011 Rest Superannuation Superannuation Contributions 1,390.46

74664 22.12.2011 Superwrap Personal Super Plan Superannuation Contributions 214.32

74665 22.12.2011 AustralianSuper ( Westscheme Division ) Superannuation Contributions 2,115.90


74667 23.12.2011 Youth Of The Decade 2010 (YOTHD 10) Bucks For Bags Donation For Clean Up 19/12/2011 3,800.00




74671 06.01.2012 Australia Post Postage Charges December 2011 1,354.48

74672 06.01.2012 Holiday Inn-Burswood Karratha Airport - Accommodation -11/12/2011-17/12/2011 1,792.50


74674 06.01.2012 Horizon Power Cheque Overrun 0.00


74676 06.01.2012 Water Corporation Cheque Overrun 0.00

74677 06.01.2012 Water Corporation Water 29,314.80

74678 06.01.2012 WA Hino Depot - Air Filter, Oil Filter, Fuel Filter 514.41

74679 06.01.2012 Australian Institute Of Management AIM Training Course - S Nicholson 09/02/2012 340.00

74680 06.01.2012 Bunnings Group Limited Depot Stock - Bollards 1,841.60

74681 06.01.2012 Woodhouse Legal Solicitors & Legal Consul Legal Training Session Staff 7,445.20



74684 11.01.2012 Aecom Australia Pty Ltd Karratha Airport - Supply Of Specification & Concept Drawings For Hydraulic Upgrade 9,900.00

74685 13.01.2012 Water Corporation Water Usage 261.05


74687 18.01.2012 Shire Of Roebourne Petty Cash Reimbursement 1,132.30


74689 19.01.2012 Australian Services Union (ASU/MEU Div.) Payroll deductions 388.80

74690 19.01.2012 Lgrceu Payroll deductions 87.00


74692 20.01.2012 Department of Transport Vehicle Registration 297.54

74693 20.01.2012 Karratha Adventure Sports KAC - Tank Refill & Scuba Tank Hire 59.00


74695 20.01.2012 3 Hutchison Telecommunications Aust. SES Telephone Usage 26/12/2011-25/01/2012 188.45


74697 20.01.2012 Water Corporation Cheque Overrun 0.00


74699 20.01.2012 West Coast Tyrepower Karratha Rangers - Shoo Roo's 84.00

74700 20.01.2012 Collins Booksellers Karratha Books For Citizenship Ceremony Gifts 324.00

74701 20.01.2012 Fox Radio Hill Pty Ltd Rates Refund For Assessment A79244 132.15

74702 20.01.2012 Fox Resources Ltd Rates Refund For Assessment A79247 83.36

74703 20.01.2012 Fmg Pilbara Pty Ltd Rates Refund For Assessment A78888 20.79

74704 20.01.2012 Government Employees Housing Authority Rates Refund For Assessment A38170 324.10

74705 20.01.2012 Andrew Harris Training Development Site Inspections - 11.01.2012 & 12.01.2012 680.00

74706 20.01.2012 Karratha Shooting Supplies Ammunition 54.00

74707 20.01.2012 McLeods & Co Barristers & Solicitors Legal Advice 817.53

74708 20.01.2012 Northwesterly Two Pty Ltd Rates Refund For Assessment A78753 1,154.60

74709 20.01.2012 Woodhouse Legal Solicitors & Legal Consul Preparation Of Lease 3,701.50

74710 23.01.2012 Australian Super Superannuation contributions 2,642.86

74711 23.01.2012 Colonial First State Firstchoice Super Superannuation contributions 1,572.62

74712 23.01.2012 AMP Flexible Lifetime Superannuation contributions 1,163.99


Page 106


Superannuation Fund

74713 23.01.2012 HostPlus Superannuation Superannuation contributions 433.78

74714 23.01.2012 Mtaa Superannuation Fund Superannuation contributions 151.75

74715 23.01.2012 MLC Nominees Pty Ltd Superannuation contributions 520.62

74716 23.01.2012 MLC Masterkey Superannuation Superannuation contributions 578.30

74717 23.01.2012 Navigator Australia Limited (Aviva Investment Services) Superannuation contributions 1,053.74

74718 23.01.2012 Rest Superannuation Superannuation contributions 1,399.43

74719 23.01.2012 Superwrap Personal Super Plan Superannuation contributions 216.04

74720 23.01.2012 AustralianSuper ( Westscheme Division ) Superannuation contributions 1,957.02

74721 23.01.2012 Shire Of Roebourne KAC - Request For Change For Enrolment Day SOR Swimming Lessons 800.00



74724 25.01.2012 Water Corporation Desludging Works Of Bulgarra Waste Water Treatment Ponds 26,400.00

74725 31.01.2012 Building & Construction Industry Training Fund (BCITF) BCITF Receipts - December 2011 78,720.03




74729 31.01.2012 Builders Registration Board of WA BRB Receipts - December 2011 8,366.20

DD14641.1 28.09.2011 Western Australian Treasury Corp. Loan No. 88 3,429.17

DD14786.1 15.12.2011 SG Fleet Australia Pty Ltd Vehicle Leases 11,494.29

DD14789.1 16.12.2011 Commonwealth Bank Of Australia Loan No. 93 82,258.98

DD14813.1 09.12.2011 Westpac Corporate Credit Cards Corporate Credit Card 23,077.22

DD14936.1 16.01.2012 SG Fleet Australia Pty Ltd Vehicle Leases 10,537.85

DD14963.1 10.01.2012 Westpac Corporate Credit Cards Corporate Credit Card 24,072.97

14,751,622.36

29.11.2011 Shire of Roebourne Wages 673.64


29.11.2011 Shire of Roebourne Wages 6,704.99


08.12.2011 Shire of Roebourne Payroll FE 07.12.2011 541,669.64















2,176,106.10

Total Payments 16,927,728.46


Page 107

COUNCIL RESOLUTION

Res No : 151891

MOVED : Cr Vertigan SECONDED : Cr Lockwood That Council by Simple Majority pursuant to Sections 6.7 and 6.9 of the Local Government Act, 1995 RESOLVES to ACCEPT payments totalling $16,927,728.46 submitted and checked with vouchers, being made up of :

a. Trust Vouchers 98 to 108 (Inclusive); b. EFT13556 to EFT14339 (Inclusive); c. Cheque Vouchers 74562 to 74729 (Inclusive) d. Cancelled cheques 73293, 74528, 74543, 74573, 74614-74621, 74644,

74647, 74674, 74676, 74697, EFT13919, EFT13999, EFT14016, EFT14199, EFT14261;

e. Direct Debits DD14641.1 to DD14963.1 and f. Payroll payments $2,176,106.10

CARRIED

FOR : Cr Long, Cr Lockwood, Cr Lally, Cr Smeathers, Cr Pritchard, Cr Vertigan, Cr Bailey, Cr Miller, Cr Bertling, Cr Saylor. AGAINST : Nil


Page 108

10 COMMUNITY AND CORPORATE SERVICES

10.1 DIGITAL TELEVISION FOR COMMUNITIES SERVED BY SELF-HELP

RETRANSMISSION TOWERS – DECISION REQUIRED ON OPTING IN TO SATELLITE SUBSIDY SCHEME

File No: IT.1

Responsible Executive Officer: Director Community and Corporate Services

Reporting Author: Principal Economic and Business Improvement Advisor


Applicant/Proponent: Digital Switchover Taskforce


Attachment(s) Letter from Digital Switchover Taskforce

PURPOSE For Council to consider the ongoing provision of self help transmission services to the Karratha South black spot area of Baynton in light of the pending switchover to digital services. BACKGROUND The Shire of Roebourne operates a self-help retransmission facility that provides analogue television services to households in the Karratha South (Baynton black spot) area. It is estimated that this affects approximately 400 households. On March 30 2010, the Minister for Broadband, Communications and the Digital Economy, Senator the Hon Stephen Conroy, wrote to all licensees of self help towers advising that all television towers in remote and rural Western Australia are scheduled to cease broadcasting in analogue in the second half of 2013 (the actual switchover date has yet to be determined) and that broadcasters have decided that they will not upgrade any existing analogue self-help transmission towers. He further advised that there is no capacity from the Australian Government to provide funding for either the upgrade or associated costs of operation and maintenance. On 15 December, 2011, the Shire received a letter from the Digital Switchover Taskforce, Department of Broadband, Communications and the Digital Economy (the Dept) (See Attachment 1) advising of the new Australian government funded digital Viewer Access Satellite Television (VAST) service and the Government’s Satellite Subsidy Scheme. The Scheme will be offered to eligible households in the area served by the current self-help tower and consists of subsidised installation of a satellite dish, a VAST set top box and associated cabling by an experienced installation contractor. The cost to the householder is estimated at between $200 and $350. Advice received from the Digital Switchover Taskforce indicates that current rollouts are averaging around $220. Once VAST is installed there are no ongoing costs to the householder. The Western VAST service will be provided by WIN and GWN.


Page 109

Importantly, the letter advised that the Shire is required to decide whether to switch off its analogue self help transmission tower and opt-in to the Satellite Subsidy Scheme or embark on a program of conversion to digital. The Shire was required to advise the Department of Broadband, Communications and the Digital Economy of these decisions by 15 February 2012. However, given the requirement for the matter to be considered by Council, the relevant Shire officer sought an extension to 24 February 2012. LEVEL OF SIGNIFICANCE Conversion of the self help transmission towers to digital would require considerable investment by the Shire in terms of technical support and financial expenditure which have not been currently planned or budgeted for. Digital retransmission of broadcast service is a highly technical area that requires specialist support, expertise which the Shire does not have in-house. The area in question is inhabited by approximately 400 persons in the Karratha South Area (Baynton). COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with the Executive Manager Corporate Services and Manager Information Technology. COMMUNITY CONSULTATION No community consultation has taken place. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS It has been estimated, based on preliminary advice from service providers, that digital conversion could be in the order of $250,000 for installation plus annual maintenance and lease costs of around $15,000 per annum, and in-house project management expenses. This would have to be funded from the Shire’s budget as there are no government or industry assistance schemes available. STRATEGIC IMPLICATIONS Key Goal #2: Delivering Services “We will provide efficient and effective Local Government service delivery

that meets our communities’ expectations” Objectives: Meeting the set service standards.

Building a high performance work culture. Focusing on continuous improvement and best practice.

Initiatives 2009-13: Set service standards and regularly review to ensure they reflect the communities’ priorities. Develop work improvement programs, implement and regularly review to meet current and future service standards. Continually review and streamline key work practices and work processes.

Priorities 2011/12: Set service standards and regularly review to ensure they reflect the communities’ priorities. Implement internal business improvement program.

RISK MANAGEMENT CONSIDERATIONS ISSUES Economic Issues There are no economic issues related to this matter.


Page 110

Social Issues All householders who opt in to the VAST service will receive a quality service with full access to 16 digital free to air channels, however householders would have to make a predetermined financial contribution of between $200-$350. There would be no further costs thereafter. Tenants would have to get permission from landlords to have satellite dishes installed. Householders with a disability, Seniors or those on a pension can access a household assistance scheme at no cost to have a digital set top box installed and demonstrated. If the Shire were to convert to digital, households would no longer be eligible for the Satellite Subsidy Scheme, even at a later date if they found they did not receive adequate digital reception from the upgraded tower. Costs associated with Council undertaking a Digital Conversion (estimated at $250,000) would be able to be recouped by way of a Specified Area Rate or service charge. Based on 400 properties this would equate to $625. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY Digital retransmission of a broadcast service is a highly technical area that requires specialist support, expertise which the Shire does not have in-house and is not an area that the IT team could reasonably be expected to carry out with the current resourcing and expertise levels. It is a requirement that self-help licensees must ensure that the viewing experience for householders is substantially similar to that of householders receiving broadcaster-provided terrestrial digital TV services. This would put additional pressure on Council to resource the provision of support to ensure that a quality service is being provided. The VAST service is provided in High Definition, preliminary Costings of Council converting from analogue to digital may not be sufficient to provide a High Definition rebroadcast.

RELEVANT PRECEDENTS Council provided an analogue retransmission service to residents in the Baynton black spot area. At that time it was within Council’s resources to provide such a service however the provision of a digital retransmission service is a different matter with significant financial, technical and resourcing requirements without funding support from Government. It is the view of the Government that digital retransmission towers are unlikely to represent a viable, long-term option for remote communities due to the significant and unpredictable costs for licensees and communities. Council provides Self Help Facilities for the analogue retransmission of SBS to the communities of Roebourne and Dampier, as well as the provision of WIN from the retransmission tower at Cape Lambert operated by Pilbara Iron. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority


Page 111

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

1. DIRECT the Chief Executive Officer to notify the Department of

Broadband, Communications and the Digital Economy that it is planning

to upgrade the self-help transmission to digital for Karratha South

(Baynton) and that it does not wish to opt-in for the Satellite Subsidy

Scheme.

2. DIRECT the Chief Executive Officer to INITIATE detailed financial and technical investigations into the provision of a digital transmission service for Karratha South (Baynton) and also undertake community consultations with the affected residents located within the black spot.

CONCLUSION The Shire of Roebourne operates a self-help retransmission facility that provides analogue television services to households in the Karratha South (Baynton black spot) area. All television towers in remote and rural Western Australia are scheduled to cease broadcasting in analogue in the second half of 2013. The Shire needs to decide whether to switch off its analogue self help transmission tower and opt-in to the Satellite Subsidy Scheme or embark on a program of conversion to digital and duly notify the Digital Switchover Taskforce.

The Australian Government’s recommendation is for households served by self help retransmission towers to move to the VAST System.

It appears that the VAST service will provide a high quality and lower cost solution for the affect residents.


That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:


Broadband, Communications and the Digital Economy that it is not

planning to upgrade the self-help transmission to digital for

Karratha South (Baynton) and that it wishes to opt-in for the Viewer

Access Satellite Television (VAST) Service and the Government

Satellite Subsidy Scheme and

2. DIRECT the Chief Executive Officer to undertake community consultations with the affected residents located within the Karratha South (Baynton) black spot.


Page 112

COUNCIL RESOLUTION

Res No : 151892

MOVED : Cr Lockwood SECONDED : Cr Pritchard That Council suspend Standing Orders to allow for open discussion of this item.

CARRIED


COUNCIL RESOLUTION

Res No : 151893

MOVED : Cr Lockwood SECONDED : Cr Miller That Council reinstate Standing Orders.

CARRIED


COUNCIL RESOLUTION

Res No : 151894

MOVED : Cr Vertigan SECONDED : Cr Pritchard That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act, 1995 RESOLVES to:


Broadband, Communications and the Digital Economy that it is not

planning to upgrade the self-help transmission to digital for

Karratha South (Baynton) and that it wishes to opt-in for the Viewer

Access Satellite Television (VAST) Service and the Government

Satellite Subsidy Scheme and

2. DIRECT the Chief Executive Officer to undertake community consultations with the affected residents located within the Karratha South (Baynton) black spot.

CARRIED



Page 113

10.2 ROEBOURNE ADVISORY COMMITTEE MINUTES FEBRUARY 2012

File No: CS.4

Responsible Executive Officer: Director Community And Corporate Services

Reporting Author: Manager Community Services

Date of Report: 7 February, 2012

Applicant/Proponent: Roebourne Advisory Committee


Attachment(s) 1. Cr Pritchard resignation letter

2. Minutes of Roebourne Advisory Committee meetings held Monday 6 February 2012

PURPOSE To present for Council consideration the minutes of the Roebourne Advisory Committee held Monday 6 February 2012. BACKGROUND A Roebourne Advisory Committee Meeting was held on Monday 6 February 2012. Draft minutes of the meeting are provided as an attachment to this report. A summary of the key matters considered at the meeting were:

Election of chairperson. Cr Garry Bailey was elected unopposed.

Introduction of Roebourne Advisory Committee (RAC) Terms of Reference to new members of the committee.

Clarification and acceptance of intended expenditure for the Annual Community Association Development Scheme (ACADS) funds. The RAC agreed to allocate the following (in priority order):

1. Public Toilet for Centenary Park; $70,000

2. Lights On Project; $10,000

3. Community Events; $20,000

Rewording the Roebourne entry rock wall signage. Removal of word Roebourne and replace with Ieramugadu.

Overview of current resolution register.

Resignation of Cr Jo Pritchard.

The above matters were discussed to ensure new members of the committee had an understanding of intended projects, expenditure and direction. Further, the committee discussed that in 2011 RAC agreed external support was needed to ensure completion of projects and this was to be facilitated by engagement of external project management support funded from the Birra Birra (Camp A) ex-gratia payment allocation ($97,500 to be allocated in 2011/12).


Page 114

The RAC members discussed relevant projects for which Birra Birra Funds could be allocated to, including:

Rewording the entry sign to Roebourne to read ‘Welcome to Ieramugadu, est. 1866

Adding to the War Memorial so as to commemorate soldiers in campaigns other than the Great War.

A main road (Roe Street) revamp including removing concrete kerbing treatments to facilitate greater car parking.

The RAC members requested approximate costing and ideas for the above projects be presented at the next RAC meeting.

LEVEL OF SIGNIFICANCE The level of significance regarding the Roebourne Advisory Committee minutes is high. In the context of CE8 Significant Decision Making Policy, it directly relates to the Strategic Plan in particular Key Result Areas One and Two – Communities and Delivery of Services, respectively. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with various officers as needed in regard to resolving action items on the resolution register. Consultation has taken place with the Director Development, Regulatory and Infrastructure Services in regard to the request to provide an officer from that division to attend the RAC meetings on a regular basis. The Director Development, Regulatory and Infrastructure Services has agreed to attend the March RAC meeting. COMMUNITY CONSULTATION Members of the Roebourne Advisory Committee consult with Community members in Roebourne on a day to day basis and on more specific issues as they come to hand. Consultation is currently occurring in regards to which community events should be supported through the ACADS funding. STATUTORY IMPLICATIONS The Roebourne Advisory Committee is an official committee of Council appointed under Section 5.8 of the Local Government Act 1995. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Matters considered by the RAC have a number of budget allocations and in general the projects undertaken do not represent any unbudgeted financial implications for the Shire. The matter concerning the allocation of $100,000 from ACADS fund has now been approved by the committee and the identified projects can now proceed. STRATEGIC IMPLICATIONS

Key Goal One Communities. Objectives:

Creating aesthetically attractive and vibrant towns.

Facilitating inclusive and engaged communities.

Building capacity, capability and partnerships across the community.

Encouraging the building of stable and diverse communities.

Providing a range of appropriate facilities that reflect the demography of the communities.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable.


Page 115

ISSUES Economic Issues Implementation of the specified and approved projects identified by the RAC, including the ACADS projects, will provide potential business opportunities for suppliers, consultants and community groups within the Shire. Social Issues Implementation of the specified and approved projects identified by the RAC, including the ACADS projects will improve the social and community amenity of the Town of Roebourne. Environmental Issues Consideration is being given to the environmental impact of the Public Toilet facility proposed for Centenary Park, Roebourne. Cultural & Heritage Issues The RAC provides a conduit to Council on cultural and heritage issues within the community. Implementation of the specified and approved ACADS projects will improve the cultural and heritage issues within the Town of Roebourne.

IMPACT ON CAPACITY The Community Development team are currently required to present costing and project ideas to the RAC as requested to ensure identified projects are progressed. This impact could potentially lessen if a project officer can be appointed in a timely manner, thus ensuring the correct level of consultation and subsequent action items are completed.

RELEVANT PRECEDENTS There are no relevant precedents relevant to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority


Page 116

OPTIONS: Option 1 As per Officer’s Recommendation.

Option 2 That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act 1995 RESOLVES to:

1. RECEIVE the minutes of the Roebourne Advisory Committee meeting held Monday

6 February 2012.

2. NOT ENDORSE the following recommendations of the Roebourne Advisory

Committee meeting held Monday 6 February 2012:

a. Election of Cr Garry Bailey as Chairperson for the RAC

b. That the Roebourne Advisory Committee utilise the Annual Community

Association Development Scheme 2011/12 allocation for the following

projects in priority order

(i) Centenary Park Public Toilet; $70,000

(ii) Lights On Project $10,000

(iii) Community Events $20,000

c. That the Roebourne Advisory Committee direct officers to investigate the

wording, inclusion of the year 1866, style of wall and possible lighting

options for the rock wall signage with the outcomes presented at the March

RAC meeting for Committee consideration.

d. Acceptance of resignation from Cr Pritchard from the RAC.

Option 3 That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act 1995 RESOLVES NOT to RECEIVE the minutes of the Roebourne Advisory Committee meeting held Monday 6 February 2012, and request that the Roebourne Advisory Committee reconsider the Agenda items previously presented at the next available meeting, that being 5 March 2012.

CONCLUSION A Roebourne Advisory Committee Meeting was held on Monday 6 February 2012 at the meeting room in the Roebourne Hospital. A summary of the key matters considered at the meeting were:

Election of chairperson. Cr Garry Bailey was elected unopposed.

Introduction of Roebourne Advisory Committee (RAC) Terms of Reference to new members of the committee.

Clarification and acceptance of intended expenditure for the Annual Community Association Development Scheme (ACADS) funds. The RAC agreed to allocate the following (in priority order):

1. Public Toilet for Centenary Park; $70,000

2. Lights On Project; $10,000

3. Community Events; $20,000

Rewording the Roebourne entry rock wall signage. Removal of word Roebourne and replace with Ieramugadu.

Overview of current resolution register.

Resignation of Cr Jo Pritchard.


Page 117


That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act 1995 RESOLVES to:

1. RECEIVE the minutes of the Roebourne Advisory Committee meeting held

Monday 6 February 2012.

2. ENDORSE the following recommendations of the Roebourne Advisory


a. Election of Cr Bailey as Chairperson for the RAC

b. That the Roebourne Advisory Committee utilise the Annual

Community Association Development Scheme 2011/12 allocation

for the following projects in priority order:




c. That the Roebourne Advisory Committee direct officers to

investigate the wording, inclusion of the year 1866, style of wall

and possible lighting options for the rock wall signage with the

outcomes presented at the March RAC meeting for Committee

consideration.

d. Acceptance of resignation from Cr Pritchard from the RAC.


Page 118

COUNCIL RESOLUTION

Res No : 151895

MOVED : Cr Bailey SECONDED : Cr Lockwood That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act 1995 RESOLVES to:

3. RECEIVE the minutes of the Roebourne Advisory Committee meeting held

Monday 6 February 2012.

4. ENDORSE the following recommendations of the Roebourne Advisory


e. Election of Cr Bailey as Chairperson for the RAC

f. That the Roebourne Advisory Committee utilise the Annual

Community Association Development Scheme 2011/12 allocation

for the following projects in priority order:




g. That the Roebourne Advisory Committee direct officers to

investigate the wording, inclusion of the year 1866, style of wall

and possible lighting options for the rock wall signage with the

outcomes presented at the March RAC meeting for Committee

consideration.

h. Acceptance of resignation from Cr Pritchard from the RAC.

CARRIED



Page 119


Page 120

11 DEVELOPMENT, REGULATORY AND

INFRASTRUCTURE SERVICES

11.1 APPLICATION FOR TWO OR MORE DOGS – 23 CARLSEN WAY PEGS CREEK

File No: LE.192

Responsible Executive Officer: Director Development Regulatory & Infrastructure

Reporting Author: Senior Ranger


Applicant/Proponent: Diane Clynes


Attachment(s) Application for two or more dogs.

PURPOSE For Council to consider a request for an exemption under the Dog Act 26(3) to the keeping of more than two dogs at 23 Carlsen Way Pegs Creek and to seek a decision on this application. BACKGROUND The residents of 23 Carlsen Way Pegs Creek have requested an exemption to keep three (3) dogs in accordance with section 26(3) of the Dog Act 1976. The residents have three dogs residing at the above address, all are Greyhound dogs. There are two male dogs one being 13 years old and the other 5 years old and a female that is 9 years old. All dogs are registered with the Shire of Roebourne and are sterilised. The dogs owner Diane Clynes made the Shire aware of her three dogs upon moving from Toodyay to Karratha in March 2012 Ms Clynes had been successful in her application to keep the three dogs in the Shire of Toodyay. Rangers have inspected the fencing at 23 Carlsen Way and have found it sufficient to contain the dogs. The dogs’ temperaments were also observed and all three dogs appeared very placid and gentle in nature. There have been no complaints by other residents received by the Rangers regarding these dogs. None of the Greyhounds are racing dogs. The 13 year old male used to race when he was younger but has long since retired. The other two dogs were never deemed good enough to race. All the dogs were rehoused via a Greyhound rescue association, who rehabilitate greyhounds to adapt to a domestic environment (ie reduce chasing instinct). LEVEL OF SIGNIFICANCE This item has a low level of significance. The only parties affected will be those persons residing around the applicant’s property.


Page 121

COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION Surveys have been sent out to six neighbouring properties to determine whether or not they object to three dogs being kept at the applicants’ property. No responses were provided to the Shire therefore it is considered that no objections have been received as a result of this survey. STATUTORY IMPLICATIONS Section 26 of the Dog Act 1976 is applicable in this instance:-

“26. Limitation as to numbers (1) The provisions of this Part shall not operate to prevent the keeping on any premises of 2 dogs over the age of 3 months and the young of those dogs under that age. (2) Subject to subsection (1), a local government, pursuant to local laws, may limit the number of dogs over the age of 3 months, or the number of such dogs of any specified breed or kind, that may be kept on any premises situate in a specified area to which those local laws apply unless those premises are licensed as an approved kennel establishment or are exempt. (3) Where by a local law under this Act a local government has placed a limit on the keeping of dogs in any specified area but the local government is satisfied in relation to any particular premises that the provisions of this Act relating to approved kennel establishments need not be applied in the circumstances, the local government may grant an exemption in respect of those premises but any such exemption —

(a) may be made subject to conditions, including a condition that it applies only to the dogs specified therein; (b) shall not operate to authorise the keeping of more than 6 dogs on those premises; and (c) may be revoked or varied at any time.

(4) Subject to the provisions of subsection (3), a person who keeps on any premises, not being premises licensed as an approved kennel establishment, dogs over the age of 3 months in numbers exceeding any limit imposed in relation to those dogs by a local law made under subsection (2) commits an offence. Penalty: $1 000 and a daily penalty of $100. (5) Any person who is aggrieved —

(a) by the conditions imposed in relation to any exemption from the provisions of a local law placing a limitation on the number of dogs that may be kept on any premises; or (b) by the refusal of a local government to grant such an exemption, or by the revocation of an exemption, may apply to the State Administrative Tribunal for a review of the decision.

(6) An application under subsection (5) cannot be made later than the expiry of a period of 28 days after the day on which a notice of the decision is served on the person affected by that decision.”


Page 122

POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues To ensure that risks to the social wellbeing of the neighbours are minimised, all approvals to keep more than two dogs include a condition stating that any substantial breach of the Dog Act 1976 will result in the immediate revocation of the exemption. These issues include but are not limited to issues from adult dogs and future litters for barking, nuisance, escape or faecal smells. Should a nuisance be proven, the Shires Rangers can and will rescind the approval, and require all excess dogs (ie more than 2) be removed from the property. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS The Shire of Roebourne has in the past approved applications for the keeping of three dogs on a property where no objections were received from adjoining occupiers, most recently at 58 Gascoyne Crescent, Dampier (Resolution 151854 – 24 October 2011). An application to keep three dogs at 28 Austen Loop was not supported by the Rangers and was refused by Council (Resolution 151813 - 19 September 2011) due to objections from neighbours. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority


Page 123

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 26 of the Dog Act 1976 RESOLVES to:

1. REJECT the application for an exemption pursuant to Section 26 of the Dog Act 1976 to allow the keeping of three (3) dogs at 23 Carlsen Way, Pegs Creek and

2. ADVISE the applicant and respondent of the Councils decision and include the appeal provisions as per section 26(5) of the Dog Act 1976

CONCLUSION The applicant is a very responsible dog owner who made the Shire aware that she was keeping three dogs at her first available opportunity. The dog’s behaviour during Ranger inspections demonstrated that the applicant knows how to raise and care for dogs.

The fact that no objections have been submitted as a result of the survey and that Rangers have had no adverse reports about the dogs supports a recommendation that Ms Diane Clynes be granted permission from the Shire to keep the three dogs on her property.


That Council by Simple Majority pursuant to Section 26 of the Dog Act 1976 and the Shire of Roebourne Dog Local Law 2003 RESOLVES to:

1. GRANT an exemption, thus permitting a maximum of three dogs to be kept at 23 Carlsen Way Pegs Creek on the condition that any substantial breach of the Dog Act 1976 will result in the immediate revocation of the exemption;

2. ADVISE the applicant that this approval will become null and void upon either the death of one of the three approved dogs, or the permanent removal of one of the dogs from the property; and

3. ADVISE the applicant and six respondents of the Council’s decision and include the appeal provisions as per section 26(5) of the Dog Act 1976.


Page 124

COUNCIL RESOLUTION

Res No : 151896

MOVED : Cr Bailey SECONDED : Cr Lally That Council by Simple Majority pursuant to Section 26 of the Dog Act 1976 and the Shire of Roebourne Dog Local Law 2003 RESOLVES to:

1. GRANT an exemption, thus permitting a maximum of three dogs to be kept at 23 Carlsen Way Pegs Creek on the condition that any substantial breach of the Dog Act 1976 will result in the immediate revocation of the exemption;

2. ADVISE the applicant that this approval will become null and void upon either the death of one of the three approved dogs, or the permanent removal of one of the dogs from the property;and

3. ADVISE the applicant and six respondents of the Council’s decision and include the appeal provisions as per section 26(5) of the Dog Act 1976.

CARRIED



Page 125


Page 126

11.2 APPLICATION FOR TWO OR MORE DOGS – 8 PARKER CLOSE, BAYNTON

File No: LE.192

Responsible Executive Officer: Director Development Regulatory & Infrastructure

Reporting Author: Executive Manager Regulatory Services

Date of Report: 22 December 2011

Applicant/Proponent: Kaitlin Maxwell


Attachment(s) 1. Application for three or more dogs 2 survey response

PURPOSE For Council to consider a request for an exemption under the Dog Act 26(3) to the keeping of more than two dogs at 8 Parker Close, Baynton and to seek a decision on this application. BACKGROUND The residents of 3 Parker Close, Baynton have requested an exemption to keep three (3) dogs in accordance with section 26(3) of the Dog Act 1976. All three dogs currently reside at the property, these being a male Siberian Husky and two female Siberian Husky. The owner of the dogs purchased the third dog as a mate for her male, and intends to breed them. The Shire’s Ranger has attended and inspected the property and based on observations conclude that the front and side fences seemed adequate to confine all three dogs. The Shire’s Ranger advised that the rear yard is of good size, with sufficient room to exercise and contain the dogs. The dogs seemed well adjusted and the owner showed a caring nature towards the dogs. The dogs have access to a standard residential back yard which is shaded. No complaints have been recorded in the area attributable to the dogs. LEVEL OF SIGNIFICANCE This item has a low level of significance. The only parties affected will be those persons residing around the applicant’s property. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION Surveys have been sent out to seven neighbouring properties to determine whether or not they object to three dogs being kept at the applicants’ property. Of the surveys sent, two have been received confirming that the respondent does not object to the keeping of three dogs.


Page 127

STATUTORY IMPLICATIONS Section 26 of the Dog Act 1976 is applicable in this instance:-

“26. Limitation as to numbers (1) The provisions of this Part shall not operate to prevent the keeping on any premises of 2 dogs over the age of 3 months and the young of those dogs under that age. (2) Subject to subsection (1), a local government, pursuant to local laws, may limit the number of dogs over the age of 3 months, or the number of such dogs of any specified breed or kind, that may be kept on any premises situate in a specified area to which those local laws apply unless those premises are licensed as an approved kennel establishment or are exempt. (3) Where by a local law under this Act a local government has placed a limit on the keeping of dogs in any specified area but the local government is satisfied in relation to any particular premises that the provisions of this Act relating to approved kennel establishments need not be applied in the circumstances, the local government may grant an exemption in respect of those premises but any such exemption —

(a) may be made subject to conditions, including a condition that it applies only to the dogs specified therein; (b) shall not operate to authorise the keeping of more than 6 dogs on those premises; and (c) may be revoked or varied at any time.

(4) Subject to the provisions of subsection (3), a person who keeps on any premises, not being premises licensed as an approved kennel establishment, dogs over the age of 3 months in numbers exceeding any limit imposed in relation to those dogs by a local law made under subsection (2) commits an offence. Penalty: $1 000 and a daily penalty of $100. (5) Any person who is aggrieved —

(a) by the conditions imposed in relation to any exemption from the provisions of a local law placing a limitation on the number of dogs that may be kept on any premises; or (b) by the refusal of a local government to grant such an exemption, or by the revocation of an exemption, may apply to the State Administrative Tribunal for a review of the decision.

(6) An application under subsection (5) cannot be made later than the expiry of a period of 28 days after the day on which a notice of the decision is served on the person affected by that decision.”

POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS There are no strategic implications.


Page 128

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues To ensure that risks to the social wellbeing of the neighbours are minimised, all approvals to keep more than two dogs include a condition stating that any substantial breach of the Dog Act 1976 will result in the immediate revocation of the exemption. These issues include but are not limited to issues from adult dogs and future litters for barking, nuisance, escape or faecal smells. Should a nuisance be proven, the Shire’s Rangers can and will rescind the approval, and require all excess dogs (ie more than two) be removed from the property. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS The Shire of Roebourne has in the past approved applications for the keeping of three dogs on a property where no objections were received from adjoining occupiers, most recently at 58 Gascoyne Crescent, Dampier (Resolution 151854 – 24 October 2011). An application to keep three dogs at 28 Austen Loop was not supported by the Rangers and was refused by Council (Resolution 151813 - 19 September 2011) due to objections from neighbours. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 26 of the Dog Act 1976 RESOLVES to:

1. REJECT the application for an exemption pursuant to Section 26 of the Dog Act 1976 to allow the keeping of three (3) dogs at 8 Parker Close, Baynton;

2. ADVISE the applicant and respondent of the Councils decision and include the appeal provisions as per section 26(5) of the Dog Act 1976.


Page 129

CONCLUSION The Shire’s Rangers have attended this property and support this application. No objections to the keeping of three dogs were received from adjoining neighbours.


That Council by SIMPLE Majority pursuant to Section 26 of the Dog Act 1976 and the Shire of Roebourne Dog Local Law 2003 RESOLVES to:

1. GRANT an exemption, thus permitting a maximum of three dogs to be kept at 8 Parker Close, Baynton on the condition that any substantial breach of the Dog Act 1976 will result in the immediate revocation of the exemption,

2. ADVISE the applicant that this approval will become null and void upon either the death of one of the three approved dogs, or the permanent removal of one of the dogs from the property and

3. ADVISE the applicant that any puppies produced on the property must be removed from the property before they turn 3 months of age.

COUNCIL RESOLUTION

Res No : 151897

MOVED : Cr Bailey SECONDED : Cr Pritchard That Council by SIMPLE Majority pursuant to Section 26 of the Dog Act 1976 and the Shire of Roebourne Dog Local Law 2003 RESOLVES to:

1. GRANT an exemption, thus permitting a maximum of three dogs to be kept at 8 Parker Close, Baynton on the condition that any substantial breach of the Dog Act 1976 will result in the immediate revocation of the exemption,

2. ADVISE the applicant that this approval will become null and void upon either the death of one of the three approved dogs, or the permanent removal of one of the dogs from the property and

3. ADVISE the applicant that any puppies produced on the property must be removed from the property before they turn 3 months of age.

CARRIED



Page 130


Page 131


Page 132


Page 133

11.3 ADOPTION OF CLEANSWEEP TASKFORCE STRATEGIC PLAN 2011-2015

File No: CS.14

Responsible Executive Officer: Director Development, Regulatory and Infrastructure

Reporting Author: Community Safety Coordinator


Applicant/Proponent: Cleansweep Taskforce


Attachment(s) Cleansweep Taskforce Strategic Plan 2011-2015

PURPOSE To seek Council endorsement of the Cleansweep Taskforce Strategic Plan 2011-2015. BACKGROUND The Cleansweep Taskforce (the Taskforce) carries out the Shire of Roebourne’s (the Shire) community safety and crime prevention function. The Taskforce is a partnership between the Shire, Western Australia Police and funding partners Rio Tinto, Woodside and the North West Shelf Joint Project. The Cleansweep Taskforce Strategic Plan 2011-2015 (the Strategic Plan) was developed to establish a clear direction and mechanisms for the development of the community safety and crime prevention function for the Shire, particularly in the context of envisaged growth. The Strategic Plan will provide the foundation for community initiatives and obtaining ongoing funding. The Plan has been considered by the Cleansweep Taskforce and is now submitted for Council consideration and endorsement before formal adoption by the Taskforce. LEVEL OF SIGNIFICANCE In the context of CE8 Significant Decision Making Policy endorsement of the Strategic Plan is significant. The Strategic Plan provides a clear direction and strategies for achieving the Shire's vision of a safer community. This is relevant to Council's commitment under the Karratha City of the North Plan. COUNCILLOR/OFFICER CONSULTATION The Strategic Plan has been considered by the Cleansweep Taskforce prior to being submitted to Council for consideration for endorsement. Once endorsed, the Cleansweep Taskforce will formally adopt the plan. COMMUNITY CONSULTATION The direction of the Cleansweep Taskforce is informed by the Shire of Roebourne Annual Community Survey and surveys conducted by the Taskforce itself. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications.


Page 134

FINANCIAL IMPLICATIONS The Strategic Plan is a fundamental component of any related funding submission, including any application for renewal of existing Royalties for Regions funding. The sustainability of the service is dependent on said funding. STRATEGIC IMPLICATIONS The Strategic Plan is relevant to the Strategic Plan 2009-2013: Key Goal One: Communities Objectives:

Creating aesthetically attractive and vibrant towns

Facilitating inclusive and engaged communities

Building capacity, capability and partnerships across the community

Priority:

Continue with the Cleansweep Taskforce Initiatives

RISK MANAGEMENT CONSIDERATIONS Funding is largely dependent on the existence of a Strategic Plan. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues The Strategic Plan provides the roadmap by which the Shire (in partnership with Western Australia Police and industry) meets its community safety obligations, particularly alcohol management and the management of anti-social behaviour. Environmental Issues Initiatives conducted by the Cleansweep Taskforce address anti-social and alcohol related behaviour which results in a more vibrant and safer town. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.




Page 135

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES NOT to adopt the Cleansweep Taskforce Strategic Plan 2011-2015. Option 3 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to ADOPT the Cleansweep Taskforce Strategic Plan subject to the following amendments:

a. b.

CONCLUSION The Cleansweep Taskforce Strategic Plan 2011-2015 has been considered by the Taskforce and is being put to Council for consideration and endorsement. The Strategic Plan once endorsed will be adopted formally by the Taskforce. The Plan provides the foundation for all related funding submissions.


That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to ADOPT the Cleansweep Taskforce Strategic Plan 2011-2015.

COUNCIL RESOLUTION

Res No : 151898

MOVED : Cr Lockwood SECONDED : Cr Smeathers That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to ADOPT the Cleansweep Taskforce Strategic Plan 2011-2015.

CARRIED


Ordinary Council Meeting – Agenda 20 February 2012

Page 136

11.4 PROPOSED SIX MULTIPLE DWELLINGS – LOT 74 WELLARD WAY, BULGARRA

File No: P2677

Responsible Executive Officer: Director Development, Regulatory and Infrastructure Services

Reporting Author: Statutory Planner


Applicant/Proponent: Pindan Pty Ltd


Attachment(s) Plans of Proposed Development

PURPOSE The purpose of this report is to consider an application for planning approval for the development of six multiple dwellings on Lot 74 Wellard Way, Bulgarra. SITE DETAILS AND PROPOSED DEVELOPMENT Lot 74 Wellard Way, Bulgarra is located on the northern corner of Searipple Road and Wellard Way intersection. The site has a land area of 782m² and contains an existing single dwelling with access being obtained from Wellard Way. The applicant is seeking approval for the development of six one-bedroom multiple dwellings on the site. The development is proposed to be constructed using a prefabricated modular product which is assembled on-site. It includes construction using a 2.7m wide and 14m long module product which are stacked on top of each other. External fixtures include the artificial roof form and balconies are then affixed to the modules. BACKGROUND The shire received an application for planning approval for the development of six multiple dwellings on 9 November 2011. An assessment of the proposed development was completed and a request for additional justification and plans was sent to the applicant on 10 November 2011.The request for additional information identified several matters of non-compliance with the Acceptable Development criteria of the R-Codes in addition to conflicts with the Shires Residential Frontage Policy. Revised plans were received by the Shire on 8 December 2012. The majority of all matters of non-compliance had been resolved and the application was subsequently advertised to adjoining neighbours for a period of 14 days. The applicant was further advised that the external appearance of the development be further considered. Advertising was completed on 23 December 2011. One ‘no objection’ was received from an adjoining owner. On 24 January the applicant confirmed they wished for the application to be determined based on the amended drawings submitted 8 December 2011.


Page 137

LEVEL OF SIGNIFICANCE The decision is not considered significant having regard to Council Policy CE8 – Significant Decision Making Policy. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION The application was advertised to potentially affected neighbours for comment over 14 days in December 2011 in accordance with TPS8 requirements. One non-objection was received during the consultation period. STATUTORY IMPLICATIONS Shire of Roebourne Town Planning Scheme No. 8 TPS8 includes specific objectives for various precincts. The subject site is included in the Karratha Precinct (Cl5.9) which includes the following objectives: “(viii) Enhance the high residential amenity within Karratha in both existing suburbs and the residential expansion areas”. The Shire of Roebourne, in conjunction with the State endorsed the Karratha City of the North document in 2010. The document is intended to inform and guide decision making to deliver the Pilbara Cities vision for Karratha. It also provides guidance on the Shire’s view of the form and type of residential amenity within existing and future residential areas. Accordingly, it serves as an appropriate tool to ‘test’ whether the proposal meets the desired objectives of TPS8. With respect to Bulgarra, the KCN outlines: The intent for this neighbourhood, like Bulgarra, is to take advantage of its location close to the future City Centre by allowing more dense forms of housing, and improving connections between the residential areas and the City Centre, as well as internally between existing residential cells. The proposal is consistent with the intent of the precinct as it offers a more compact form of living and increases variety in housing choice in Karratha. KCN further outlines the objectives of the Bulgarra precinct highlight the need to: “...avoid the situation where redevelopment of this form results in poor quality, low cost development and poor street amenity...”, through the use of design policies. Whilst Council does not have a formal design policy in place to protect residential areas and enhance the built form outcomes in Bulgarra, KCN establishes a position whereby significant weight should be given the quality and form of higher density residential infill developments. The proposed development is considered to be a form of redevelopment that is poor quality and achieves a poor street amenity in a prominent location. This is contrary to the objectives and goals of KCN for the Bulgarra Precinct. Accordingly, it is considered the proposal does not achieve the objectives of the Karratha Precinct as set out in TPS8. Significant modifications to improve the form and quality of design would be required in order to more accurately achieve the residential amenity sought for the existing suburbs of Karratha.


Page 138

Residential Design Codes The proposal has been assessed against Statement of Planning Policy 3.1 – Residential Design Codes of Western Australia. The development generally complies with the relevant provisions. A few minor matters of non-compliance remain which are as follows:

Balconies do not achieve a minimum depth of 2.4m as required;

There is no clear location for the storage of bins; and

There is a slightly reduced setback of 3.4m in lieu of 4m required from Wellard Way.

These matters could be resolved by various minor changes to the current plans. POLICY IMPLICATIONS The proposal has been considered having regard to the Shire’s DP7 – Residential Frontage Policy. The Policy includes the following objective: To protect the amenity of residential streetscapes A number of key provisions relating to the appearance of buildings and structures are included in the policy to provide guidance the considerations in determining whether a proposal achieves a desired outcome that will protect the amenity of the area. This includes:

The use of external colours compatible with the predominant colours on buildings in the precinct.

Avoidance of solid featureless walls fronting the street through the use of architectural features such as windows, doors, verandas, eaves, articulation of walls, the use additional external materials and the adoption of a colour schedule.

It is considered that the proposed development does not address the provisions or this objective of the policy for the following reasons:

the lack of articulation in the building design;

the lack of variance in colours and materials used in the proposal;

the disjointed roof form from the main building resulting from the modular form of

construction; and

the poor amenity levels offered to the residents of the development.

It is considered the built form outcome proposed is far removed from the desired future character for Bulgarra and Karratha and that significant changes would be required to the design to obtain an acceptable outcome which cant be properly conditioned. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS There are no Strategic Implications.


Page 139

RISK MANAGEMENT CONSIDERATIONS Should Council refuse the proposed development, the applicant will have a right of appeal to the State Administrative Tribunal. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues It is considered built form outcomes such as that proposed in this instance have a detrimental impact on social values and sense of community. Such built form outcomes reinforce a perception of temporary rather than permanent, long-term development. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.



OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to the Local Government Act 1995 RESOLVES to APPROVE the development of six multiple dwellings at Lot 74 Wellard Way, Bulgarra subject to appropriate conditions.

CONCLUSION The proposed development generally complies with the basis development criteria guiding general residential development. The built form outcome is not considered to be consistent with the Shire’s Residential Frontage Policy due to the poor built form outcome achieved and the resulting detrimental impact on the streetscape. Furthermore, the type of building proposed does not reflect the strategic direction for the type of built form outcomes desired by the Shire to achieve a vibrant and liveable city as established through the Karratha City of the North Growth Plan. Accordingly the application is recommended for refusal.


Page 140



Refuse the application for six Multiple Dwellings on Lot 74 Wellard Way for the following reasons:

a. The development does not meet the Karratha Objectives as outlined in Clause 5.9 of the Shire of Roebourne Town Planning Scheme No. 8 as it does not enhance or improve the residential amenity of Karratha;

b. The development does not achieve the objectives of the Shire of Roebourne DP7 – Residential Frontage Policy as the development does not protect the amenity to residential streetscapes;

c. The development does not comply with the provisions of the Shire of Roebourne DP7 – Residential Frontage Policy relating to the appearance of buildings; and

d. The development is not consistent with the strategic direction adopted by the Shire of Roebourne and set out in the Karratha City of the North Growth Plan. It reflects a poor level of built form and poor street amenity.


Page 141

COUNCIL RESOLUTION

Res No : 151899

MOVED : Cr Vertigan SECONDED : Cr Lally That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

Refuse the application for six Multiple Dwellings on Lot 74 Wellard Way for the following reasons:

a. The development does not meet the Karratha Objectives as outlined in Clause 5.9 of the Shire of Roebourne Town Planning Scheme No. 8 as it does not enhance or improve the residential amenity of Karratha;

b. The development does not achieve the objectives of the Shire of Roebourne DP7 – Residential Frontage Policy as the development does not protect the amenity to residential streetscapes,

c. The development does not comply with the provisions of the Shire of Roebourne DP7 – Residential Frontage Policy relating to the appearance of buildings,and

d. The development is not consistent with the strategic direction adopted by the Shire of Roebourne and set out in the Karratha City of the North Growth Plan. It reflects a poor level of built form and poor street amenity.

CARRIED



Page 142


Page 143


Page 144


Page 145


Page 146


Page 147


Page 148


Page 149

11.5 MODIFICATION OF DRAINAGE RESERVE 49731 ASSOCIATED WITH THE NICKOL WEST SUBDIVISION AND DEVELOPMENT

File No: LP.47






Attachment(s) 1. Letter and Plans from Department of Regional Development and Lands

2. Nickol West Local Water Management Strategy

PURPOSE The purpose of this report is to consider restructuring Crown Reserve 49731 to remove Lot 513 and 514 on Plan 67183 and include Lots 515,516, 518, 519 and 520. The changes are shown on the attached plans included in Attachment 1. The reserve is held under management order by the Shire of Roebourne for the purpose of drainage. The restructure has been requested to ensure that the lots created for the purpose of drainage are located appropriately having regard to the Local Water Management Strategy associated with the amended Nickol West Development Plan which was recently adopted by Council. BACKGROUND At the Ordinary Council Meeting held on 24 October 2011, Council resolved to adopt amendments to the Nickol West Development Plan. The amendments included a number of modifications which affect drainage and stormwater run-off from the site into Madigan Creek. The amended Development Plan is now before the WAPC and the Shire has been advised that final endorsement is imminent. Reserve 49731 is currently held for the purpose of Drainage under management order by the Shire of Roebourne. The reserve comprises several lots including Lots 513, 514, 515 and 516 on Deposited Plan 67183.The changes to the Development Plan resulted in the previously created drainage reserve (Reserve 49731) being inappropriately located to properly manage run-off from the new subdivisional roads into Madigan creek. All drainage works required will be located within the boundaries of the parcels that combine to make Reserve 49731. A request was received from the Department of Regional Development and Lands (RDL) to restructure the existing reserve to better manage drainage for the final development layout for Nickol West. A letter from RDL, which includes plans showing the existing reserves and proposed changes is provided as Attachment 1. The changes have been discussed at length with the Shire’s Technical Services Department and through on-going discussions with the developer of Nickol West. The


Page 150

changes are supported and considered necessary to properly manage stormwater run-off into Madigan Creek. LEVEL OF SIGNIFICANCE The decision is not considered significant having regarding to CE8 ‘Significant Decision Making Policy’. COUNCILLOR/OFFICER CONSULTATION Consultation with Technical Services has previously occurred and the department is supportive of the modifications. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues During the planning of Nickol West, geotechnical, storm surge and flooding investigations were undertaken to develop a Local Water Management Strategy which specifies how to appropriately address drainage from the development which includes identification and the requirement for these drainage reserves. Ensuring proper management of run-off during significant storm events is critical in the Pilbara. The modifications will effectively manage stormwater run-off from the western extremity of Nickol into Madigan Creek. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS There are no relevant precedents related to this matter.


Page 151

DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to the Local Government Act 1995 RESOLVES to NOT to support the changes to Reserve 49731 as proposed in the letter dated 29 November 2011 from the Department of Regional Development and Lands.

CONCLUSION The modifications to Crown Reserve 49731 as outlined in the letter from Department of Regional Development and Lands are required to ensure the efficient management of stormwater run-off resulting from the development of the western extremity of Nickol. The changes will not place any additional burden on Council and is supported by the Technical Services Department. Accordingly, it is recommended the Reserve restructure be supported.


That Council by SIMPLE Majority pursuant to section 3.18 of the Local Government Act, 1995 RESOLVES to Forward a written request to RDL that Reserve 49731 being modified to now comprise Lots 515, 516, 518, 519 and 520 on Deposited Plan 67183 and to remove Lots 513 & 514 on Deposited Plan 67183 as shown on the plan marked ‘Smart Plan 2’.

COUNCIL RESOLUTION

Res No : 151900

MOVED : Cr Lockwood SECONDED : Cr Smeathers That Council by SIMPLE Majority pursuant to section 3.18 of the Local Government Act, 1995 RESOLVES to Forward a written request to RDL that Reserve 49731 being modified to now comprise Lots 515, 516, 518, 519 and 520 on Deposited Plan 67183 and to remove Lots 513 & 514 on Deposited Plan 67183 as shown on the plan marked ‘Smart Plan 2’.

CARRIED



Page 152


Page 153


Page 154


Page 155

11.6 USE NOT LISTED - PROPOSED SUPPLEMENTARY ACCOMMODATION – LOT 1397 (18) NELSON COURT, PEGS CREEK

File No: P2619

Responsible Executive Officer: Director Development, Regulatory & Infrastructure Services

Reporting Author: Planning Officer


Applicant/Proponent: Whelans (WA) Pty Ltd


Attachment(s) 1. Plans of the Proposed Development

2. Letter of justification provided by Whelans

PURPOSE The report considers a planning application for the proposed development of a ‘Use Not Listed – Supplementary Accommodation’ on Lot 1397 (No. 18) Nelson Court, Pegs Creek. It is recommended the application be approved subject to conditions. SITE DETAILS Lot 1397 (No. 18) Nelson Court, Pegs Creek has a total land area of 710m2 and a 23m frontage to the street. It contains an existing single dwelling and ancillary structures. The site is relatively flat. The site is zoned ‘Residential R20’ in the Shire of Roebourne Town Planning Scheme No. 8. The density coding of R20 requires an average of 450m2 per dwelling on a site where grouped dwellings are proposed. As such the site is unable to accommodate more than one dwelling. BACKGROUND The Shire of Roebourne received an application for planning approval on 7 September 2011 to convert an existing single house into a one two-bedroom dwelling and a one-bedroom self contained accommodation unit. The extent of works included a fit out of the existing dwelling to include a second entrance, internal party wall, new kitchen and bathroom and reconfiguration of living areas and bathrooms. The modifications did not result in any increase to the number of buildings. A second crossover and access way is also proposed. Plans of the proposed development are provided in Attachment 1. LEVEL OF SIGNIFICANCE The decision is not considered significant having regard to Council Policy CE8 – Significant Decision Making Policy. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required.


Page 156

COMMUNITY CONSULTATION The application is defined as a ‘Use not Listed’ and therefore advertising of the proposed development is required in accordance with TPS8. Notifications to surrounding landowners were sent however no responses have been received. STATUTORY IMPLICATIONS The proposed development would typically be considered as altering an existing single house to provide for:

one two bedroom dwelling; and

a one-bedroom self-contained accommodation unit (i.e. ancillary accommodation).

This type of development is permitted on the site under the applicable density coding of R20 as it does not result in more than one dwelling on-site. Typically, where ancillary accommodation is proposed, the occupant must be a family member of the person living in the main dwelling as specified in the definition of in the R-Codes which is as follows:

“Self-Contained Living Accommodation on the same lot as a single house that may be attached or detached from the single house occupied by members of the same family as the occupiers of the main dwelling”.

The applicant advised that the occupiers of the one bedroom self-contained unit will not be a family member of the occupiers of the main dwelling. As such, the proposal can’t be reasonably defined as ‘Ancillary Accommodation’. Planning Services consider that the proposed development is not properly defined by any specific use in the Shire’s Scheme. It is considered the proposal is consistent with ‘Supplementary Accommodation’ which is defined as:

Self-contained living accommodation on the same lot as a single house that may be attached or detached from the single house but integrated with the main dwelling in terms of overall design and site provisions such as parking and utilities and street access but with an area of open space dedicated to the private use of that accommodation unit.

This means the development still proposes only one dwelling on-site with a second self-contained accommodation unit, rather than a second dwelling. Therefore, it is considered the proposal is still consistent with the R20 density provisions applicable to the subject site as the proposal does not result in any increase in the number of dwellings on-site. This definition of ‘Supplementary Accommodation’ was originally outlined in draft Statement of Planning Policy 3.1 – Residential Design Codes of Western Australia released for public comment in 2011. Advice from the Department of Planning received during January 2012 confirmed that submissions on the draft have since been reviewed and that a final revised version was with the Minister for Planning for approval (anticipated first quarter 2012). The final version does not include any changes to the proposed provisions relating to ‘Supplementary Accommodation’. Clause 3.2.6 of the Shire of Roebourne Town Planning Scheme No. 8 outlines that where a particular purpose is not specifically mentioned in the zoning table and cannot be


Page 157

reasonably defined in the definition of one of the development categories, the Council may determine the use may or may not be consistent with the objectives and purpose of the zone subject to advertising in accordance with TPS8. The subject site is located in the Karratha Precinct. Clause 5.9 of TPS8 sets out objectives for the Karratha Precinct which includes:

“Encourage residential development that will accommodate a greater range of lifestyles and needs to reflect the broadening population base.”

The proposed development is considered to achieve the above objective as it increases the diversity of accommodation types in the Shire. Accordingly it is considered the proposal can be supported. POLICY IMPLICATIONS At the Shire’s December 2011 Ordinary Council Meeting, the Shire resolved to adopt draft DP16 – Supplementary Accommodation. Planning services are presently considering advice received back from the Department of Planning regarding the policy and impending final approval of the revised R-Codes. The definition of Supplementary Accommodation in the policy is consistent with the definition provided in the draft R-Codes. The intent of the policy is to fast track the implementation of changes to ancillary accommodation as part of the review of the current R-Codes. The changes essentially remove the requirement for this form of accommodation to be occupied by a family member of the occupier of the main dwelling. The policy also includes a number of provisions regarding design, size and parking relating to proposals for supplementary accommodation. The applicant has submitted a letter demonstrating the proposed development is consistent with the draft provisions (Attachment 2). The proposal has been reviewed in light of the policy and the justification provided by the applicant. The development is considered to comply with the draft policy provisions. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues Housing Affordability in the Shire of Roebourne is a critical issue affecting growth and the provision of basic community and public services. The proposed development increases the type of affordable accommodation available in the Shire.


Page 158

Social Issues Supplementary Accommodation in the Shire of Roebourne is considered to provide an alternative and more affordable form of accommodation which will assist in alleviating pressure on the housing market. It may also assist in making the Shire of Roebourne more accessible to singles and couples seeking to reside here. Environmental Issues The proposal will result in minor changes to the built form and appearance of the dwelling. It is considered these changes will improve the appearance of the dwelling, resulting in a positive impact on the streetscape. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant the Local Government Act 1995 RESOLVES to REFUSE the application for Planning approval for ‘Supplementary Accommodation’ on Lot 1397 Nelson Court, Pegs Creek.

CONCLUSION The applicant is seeking approval to convert an existing dwelling into a Single House and Supplementary Accommodation. Supplementary Accommodation is a new type of accommodation which provides greater flexibility in residential areas and increases choice and flexibility in the type of accommodation available.

The proposed development will not have any adverse impact on the surrounding locality and generally complies with the draft development requirements guiding this type of development. Supplementary accommodation will also assist in alleviating housing stress being experienced in the Shire of Roebourne.

The application is therefore recommended for approval.


Page 159


That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act, 1995 RESOLVES to:

GRANT PLANNING APPROVAL for the unlisted use, Supplementary Accommodation subject to the following conditions:

a. The approved building works and layout shall not be altered without the prior written consent of Planning Services.

b. One [1] additional car parking bay shall be provided for the Supplementary Accommodation and shall not be in tandem with the car parking bays required to be provided for the Single Dwelling on the lot.

c. The floor area of the Supplementary Accommodation shall remain no greater than 70m2.

d. A covered private outdoor living area not less than 10m2 in area with a minimum dimension of 2.4m shall be provided for the sole use of the Supplementary Accommodation.

NOTE: A floor plan demonstrating the 35.84m2 portion of the existing patio for the use of Supplementary Accommodation, with details of privacy measures between the two portions of the patio must be submitted to Planning Services for endorsement and once endorsed will form a part of the Planning Approval.

e. The Supplementary Accommodation shall be provided with an enclosed, lockable storage area; separate from the storeroom allocated for the Single Dwelling, which is accessible from outside the accommodation but under the same roof, with a minimum dimension of 1.5m with an internal area of at least 4m2.

NOTE: A floor plan demonstrating the location of this storeroom must be submitted to Planning Services for endorsement and once endorsed will form a part of the Planning Approval.

f. A pedestrian access way shall be provided from the road to the Supplementary Accommodation which is discretely separate from the access to the main dwelling.


Page 160

COUNCIL RESOLUTION

Res No : 151901

MOVED : Cr Lally SECONDED : Cr Lockwood That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act, 1995 RESOLVES to:

GRANT PLANNING APPROVAL for the unlisted use, Supplementary Accommodation subject to the following conditions:

a. The approved building works and layout shall not be altered without the prior written consent of Planning Services.

b. One [1] additional car parking bay shall be provided for the Supplementary Accommodation and shall not be in tandem with the car parking bays required to be provided for the Single Dwelling on the lot.

c. The floor area of the Supplementary Accommodation shall remain no greater than 70m2.

d. A covered private outdoor living area not less than 10m2 in area with a minimum dimension of 2.4m shall be provided for the sole use of the Supplementary Accommodation.

NOTE: A floor plan demonstrating the 35.84m2 portion of the existing patio for the use of Supplementary Accommodation, with details of privacy measures between the two portions of the patio must be submitted to Planning Services for endorsement and once endorsed will form a part of the Planning Approval.

e. The Supplementary Accommodation shall be provided with an enclosed, lockable storage area; separate from the storeroom allocated for the Single Dwelling, which is accessible from outside the accommodation but under the same roof, with a minimum dimension of 1.5m with an internal area of at least 4m2.

NOTE: A floor plan demonstrating the location of this storeroom must be submitted to Planning Services for endorsement and once endorsed will form a part of the Planning Approval.

f. A pedestrian access way shall be provided from the road to the Supplementary Accommodation which is discretely separate from the access to the main dwelling.

CARRIED



Page 161


Page 162


Page 163


Page 164


Page 165

11.7 R-CODES VARIATION APPLICATION – PROPOSED CARPORT - LOT 328 WICKERSON WAY, BULGARRA

File No: P2715




Applicant/Proponent: Justin Davey

Disclosure of Interest: NIL

Attachment(s) 1. Site Plan

2. Elevation Plan

3 .Location Plan

4. Photos of Site

PURPOSE For Council to consider and make determination on an application for R-Codes Variation Approval for a Carport at Lot 328 Wickerson Way, Bulgarra. The carport is proposed at a wall height of 3.85m and ridge height of 4.75m and has a reduced side boundary setback of 500mm. BACKGROUND On 14 February 2011 the Shire’s Planning Services department received an application for R-Codes Variation (P2427) for a carport to be built at Lot 328 Wickerson Way, Bulgarra. The proposal included a wall height of 3m and reduced side boundary setback of 500mm. At this time it was determined by a planning officer that R-Codes Variation Approval was not required and therefore the Rcode variation application was withdrawn. This advice was incorrect as the 3m height exceeded the approvable height without an Rcode application of 2.7m which is stated within Local Planning Policy DP7b – Residential Frontage. In any case, the Building Licence 20110052 was issued on 9 March 2011 for a carport with a wall (post) height of 3m. The applicant commenced development of the carport. It was observed by a Shire officer on routine inspections that the constructed frame of the carport appeared to be considerably high. Upon further investigation it was determined that the applicant had erected the carport at a wall height of 3.85m and a ridge height of 4.75m (see attached photographs). Therefore, it was determined that the structure was not built in accordance with the 3m height approved under the building licence. The builder/property owner was notified that the structure did not comply and work must stop. Following discussions with the applicant Planning Services received an Application for R-Codes Variation (P2715) approval on 13 December 2011 for the carport that has partially been built and which involves variations to the Residential Design Codes and Local Planning Policy DP7 – Residential Frontage.


Page 166

The carport is proposed at a wall height of 3.85m and ridge height of 4.75m and has a reduced side boundary setback. Justification for the overheight carport was provided by the applicant stating that the 3.85m wall height and 4.75m ridge height is required to allow for storage of his caravan. The applicant has stated that the height of the caravan is 3.4m, although the caravan has not been seen on site during a site inspection. A site inspection was carried out on the 30 January 2012. Observations that were made were the structure is a dominat feature in the streetscape of Wickerson Way due to its height and location being within the front street setback area; it is setback 1.5m from the front boundary (the front boundary setback complies with the acceptable development provisions of clause 6.2.1 of the R-Codes). The height of the carport is above the height of the existing dwelling on the subject site and surrounding developments. LEVEL OF SIGNIFICANCE This proposal is not considered to be a matter of significance as determined under Shire Policy CE8 – Significant Decision Making Policy. COUNCILLOR/OFFICER CONSULTATION This report provides information to Councillors to decide on a resolution for this proposal. COMMUNITY CONSULTATION The details of the carport were advertised to owners and occupiers of surrounding properties who may be potentially affected by the carport in the form of letters sent out on 4 January 2012. Submissions were called for over a period of 14 days. No responses were received as a result of the advertising. The adjoining property affected by the reduced side boundary setback provided his non objection to the carport, therefore indicating the reduced setback does not affect the amenity of the adjoining property. STATUTORY IMPLICATIONS Planning and Development Act 2005 and Shire of Roebourne Town Planning Scheme No. 8 POLICY IMPLICATIONS State Planning Policy 3.1 Residential Design Codes Local Planning Policy DP7 – Residential Frontage FINANCIAL IMPLICATIONS Application fee of $139 was received by the Shire of Roebourne on receipt of the application for R-Codes Variation Approval on 13 December 2011. Financial implications for the applicant are that if required to reduce the carport that is partially built this will impose additional costs of construction. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable.


Page 167

ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues The Shire of Roebourne Town Planning Scheme No. 8 sets out the following residential objective for Karratha:

“Enhance the high level of residential amenity within Karratha in both existing suburbs and the residential expansion areas.”

The Shire of Roebourne Local Planning Policy DP7 – Residential Frontage sets out the following objective:

“To protect the amenity of residential streetscapes.”

The heights of the proposed carport do not enhance the level of residential amenity for Wickerson Way. The size of the structure is an intrusion to the existing streetscape as it significantly alters the pattern of existing structures. The existing dwellings and other structures viewed from the street along Wickerson Way are significantly lower in height and with the carport positioned at the front of the subject properties dwelling building line the intrusion into the visual amenity of the streetscape is more apparent. It must be recognised however, that it is known that Council over numerous years has approved a number of carports/boatports located to the front of dwellings at heights up to 3.6m to allow for the sheltering of boats, caravans and four wheel drives with roof racks. The amenity of the residential streetscape is not considered to be protected by the inclusion of this structure and the above stated objectives are not considered to be satisfied at this proposed height. The Shire of Roebourne Local Planning Policy DP7 also sets out the following objectives:

“To encourage the primary street setback area to be open, enabling a clear view from the street and vice versa.” And “To recognise the need to provide weather protection for boats, caravans and vehicles on residential properties.”

The carport is unenclosed (no wall cladding) which enables the clear view from the street to the dwelling and vice versa to be maintained. The need for structures to be included on residential properties to provide weather protection for boats, caravans and vehicles is recognised. The size, location and design of such structures should not compromise the residential area in which it is located. Local Planning Policy DP7 requires the height of buildings and structures to comply with the relevant design standards prescribed therein as follows:

“Garages, carports, boatports and non-habitable outbuildings shall have a maximum wall height of 2.7m and a total overall height of 4.5m. Where a wall height of greater than 3.6m is proposed the application must be determined at an Ordinary Council Meeting.”


Page 168

The carport partially built on the subject site is considered to be beyond the limits of appropriate development and would be appropriate with a wall height of no more than 3.6m and a total ridge height of no more than 4.5m. This would mean that the overall height of the structure would comply with the Local Planning Policy with the wall height being varied to a greater height. The 3.6m wall height is considered to enable the structure to be used for storage and protection from weather of significantly sized vehicles, boats and caravans. As stated above the caravan to be stored under this carport is 3.4m high. The setback proposed from the eastern side boundary is approximately 150mm. The Rcodes requires a setback of 1m. The carport is unenclosed which alleviates impact from the reduced setback for the adjoining property. The eastern side boundary adjoining property owner provided his non objection for the reduced setback. The amenity of the adjoining property is not considered to be significantly affected by the reduced setback. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS Council in previous years have approved carports of a height greater than 2.7m. However, the streetscape of Wickerson Way does not contain any examples of a similar structure at the height proposed. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority RESOLVES to APPROVE the carport with R-Codes Variation of a reduced eastern side boundary setback, wall height of 3.85 and ridge height of 4.75m. Option 3 That Council by SIMPLE Majority RESOLVES to REFUSE to approve the carport with R-Codes Variation; reduced eastern side boundary setback, wall height of 3.85m and ridge height of 4.75m.

CONCLUSION The Shire of Roebourne Town Planning Scheme No. 8 and Local Planning Policy DP7 – Residential Frontage provide objectives and standards for residential development. The objectives of these documents define the importance of protecting residential amenity while enabling development that meets the needs of the residents of the Shire. A carport with a wall height of 3.85m and ridge height of 4.75m is considered to be detrimental to residential amenity.


Page 169

Alternatively a reduction in these heights of the carport is considered to relieve the impacts on the streetscape while enabling residents of the property to build a structure to provide the protection for their assests that they require. In line with the Local Planning Pollicy it is considered appropriate that the overall height of the structure be reduced to no higher than 4.5m and wall height no higher than 3.6m.


That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to APPROVE Application for Rcodes Variation (P2715) for a carport at Lot 328 Wickerson Way, Bulgarra subject to the following conditions:

a. The approved buildings, works and layout shall not be substantially altered

without the prior written consent of Planning Services.

Note: Prior to undertaking any departure from the endorsed plans, Planning Services must be contacted to determine whether an amendment to this development approval is required, or whether the departure is permissible to be documented on ‘as constructed’ plans to be submitted to Planning Services for endorsement upon the completion of the development.

b. The carport is to have a maximum wall height of 3.6m and a maximum ridge

height of 4.5m.

NOTE:- Amended plans to be submitted to and endorsed by Planning Services prior to any further work continuing on the carport.

c. The carport shall remain unenclosed on all sides unless other wise approved

by planning Services.

Note: existing fencing adjacent to the posts of the carport is acceptable however, no additional cladding to or between the posts of the structure is permitted.

d. Stormwater run-off from the carport shall not disperse into adjoining private

property.

e. Damage to road pavements, kerbing, footpaths or Shire assets (as applicable)

caused by construction activity including; but not limited to vehicle

movements, shall be repaired in accordance with specifications and works

supervision and scheduling arrangements to be approved by the Shire.

Note: If a performance guarantee has been applied as part of this approval it

may be withheld until such time as any damage has been repaired.


Page 170

COUNCIL RESOLUTION

Res No : 151902

MOVED : Cr Vertigan SECONDED : Cr Lally That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to APPROVE Application for Rcodes Variation (P2715) for a carport at Lot 328 Wickerson Way, Bulgarra subject to the following conditions:

a. The approved buildings, works and layout shall not be substantially altered

without the prior written consent of Planning Services.

Note: Prior to undertaking any departure from the endorsed plans Planning Services must be contacted to determine whether an amendment to this development approval is required, or whether the departure is permissible to be documented on ‘as constructed’ plans to be submitted to Planning Services for endorsement upon the completion of the development.

b. The carport is to have a maximum wall height of 3.6m and a maximum ridge

height of 4.5m.

NOTE:- Amended plans to be submitted to and endorsed by Planning Services prior to any further work continuing on the carport.

c. The carport shall remain unenclosed on all sides unless other wise approved

by planning Services.

Note: existing fencing adjacent to the posts of the carport is acceptable however, no additional cladding to or between the posts of the structure is permitted.

d. Stormwater run-off from the carport shall not disperse into adjoining private

property.

e. Damage to road pavements, kerbing, footpaths or Shire assets (as applicable)

caused by construction activity including; but not limited to vehicle

movements, shall be repaired in accordance with specifications and works

supervision and scheduling arrangements to be approved by the Shire.

Note: If a performance guarantee has been applied as part of this approval it

may be withheld until such time as any damage has been repaired.

CARRIED



Page 171


Page 172

LOCATION PLAN LOT 328 WICKERSON WAY BULGARRA

SUBJECT SITE/LOCATION OF DEVELOPMENT – LOT 328 Wickerson Way BULGARRA

Location of the Carport [approximate and not to scale]


Page 173


Page 174


Page 175


Page 176


Page 177

View of the carport approaching from the east

View of the carport approaching from the west


Page 178


Page 179

11.8 ROEBOURNE DEPOT (RESERVE 30450) – FUTURE LAND USE INVESTIGATIONS

File No: A4355

Responsible Executive Officer: Director Development, Regulatory & Infrastructure Services


Date of Report: 24 November 2011



Attachment(s) Nil

PURPOSE The purpose of this report is to consider the following in relation to the Roebourne Depot, located at Lot 61 Withnell Street, Roebourne (Crown Reserve 30450):

This report seeks initial funding to undertake due diligence investigations in order to establish an alternative use for the site and

Consideration of the current tenure of Reserve 30450 and potential to gain freehold tenure of the site.

SITE DETAILS & BACKGROUND Lot 61 Withnell Street, Roebourne is located at the southern base of Mount Welcome and directly adjacent to a Western Power substation located on the eastern corner of Withnell and Stephen Streets. To the east and to the south of the substation is Reserve 38901 for the purpose of ‘Use and Benefit of Aboriginal Peoples’ and Unallocated Crown Land (UCL) all of which are vacant lots of approximately 2000m2 and zoned Residential R20 under TPS8. Land around the site to the south and west is vacant UCL that is zoned Residential R20. Historically, the site has been used as a secondary depot since the establishment of the main Karratha Depot in the Karratha Industrial Estate. When asbestos contamination was confirmed after investigations were completed in 2011, the Shire’s Executive determined to close major operations for the site. A plan was established by the Shire to stage the complete closure of the depot over 2012 with the intent being to rationalise Shire infrastructure/ assets to ensure the effective management and provision of Shire services. The site has a total land area of 2.4299 ha. It naturally slopes in a southerly direction. The northern portion of the site has been filled to create useable lay down and parking areas. Existing improvements include several workshops and paved lay down/ access areas for heavy machinery. Access to the site is obtained from the cul-de-sac (not properly constructed) of Withnell Street. The site is bordered by gazetted roads to all boundaries however none have been formally constructed.


Page 180

The subject site is serviced by water, power and communications. No engineering report has been undertaken to determine the capacity existing connections can support without requiring upgrades. The site is not connected to the Roebourne reticulated wastewater system. This substantially restricts the capacity to intensify use of the land under the provisions of the Department of Health Country Sewerage Policy. Advice is being sought from Water Corporation in relation to any plans or possibility of connecting the site to the reticulated wastewater system. There are no registered Aboriginal Heritage Sites on or in the immediate vicinity of the site. The site is not listed in the Shire’s Municipal Inventory. LAND TENURE Lot 61 Withnell Street is a Crown Reserve (Reserve No. 30450) created under the Land Administration Act 1997 for the purpose of a Shire Depot and under a management order to the Shire of Roebourne. Essentially, the land is still owned by the Crown however a right to use and manage the land for the specific purpose of a Depot has been granted to the Shire. The closure of the depot will make the purpose of the Crown Reserve and Management Order over the land redundant. Any change in land use would require either an amendment to the reserve to an alternative purpose or cancellation of the reserve entirely. Discussions with the Department of Regional Development and Lands has confirmed that Council may request the reserve be cancelled and the land be obtained by the Shire of Roebourne as freehold under the provisions of the Land Administration Act 1997. TOWN PLANNING CONSIDERATIONS The site is zoned as a Local Scheme Reserve for ‘Public Purpose – Community’ under the Shire of Roebourne Town Planning Scheme No. 8 (TPS8). In regard to land zoned as a Local Scheme Reserve under TPS8 Clause 2.3 states the following: ...the Council shall have regard to the ultimate purpose intended for the reservation and Council shall confer with the organisations it considers relevant to that purpose and the proposed use or development. The intended use of the land, as a Shire Depot, is now redundant. The overriding TPS8 zoning remains ‘Public Purpose –Community’ and therefore any alternative use proposed for the land would need to serve a community purpose. Further investigations are required to determine whether the site would usefully serve or could serve a community purpose in the future. If it was determined that a community use was not the best outcome for use of the site a Scheme Amendment to rezone the land would be required to be initiated and completed prior to development. LEVEL OF SIGNIFICANCE The recommendation of this report is not considered to be a significant proposal as defined in Council’s Significant Decision Making Policy.


Page 181

COUNCILLOR/OFFICER CONSULTATION Internal consultation has been undertaken between the Planning Services and Technical Services Department in preparing this report. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Under section 3.59 the Local Government Act 1995, there is a requirement to prepare a Business Plan where a Local Government proposes to enter into a ‘Major Land Transaction’. A major land transaction as defined by regulation 7 of the Local Government (Functions and General) Regulations 1996 is a transaction which exceeds $1,000,000.00 or 10% incurred by the Local Government from its municipal fund in the last completed financial year, which ever is the lesser amount. If it is determined following due diligence reporting that the Shire seeks to obtain the land freehold and it is determined the value of the land is greater than $1,000,000 (although highly unlikely), the relevant processes relating to a Major Land Transaction will be required to be completed prior to purchase. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS This report seeks initial funding to undertake due diligence investigations in order to establish an alternative use for the site. The due diligence report would also consider whether it is in the best interests of the Shire to finally resolve to purchase the land. Preliminary Due Diligence Investigations are estimated as follows:

Consultant/ Discipline

Purpose of Investigations Estimated Cost

Engineering Establish capacity of services/ upgrades required and associated costs to support intensive development in addition to any drainage/ flood issues which may affect development.

$5,000.00

Economic Clarify commercial and community demand in Roebourne for various land uses.

$10,000.00

Environment Preliminary Site Investigation (contamination) and consideration of land use options based on proximity to sub-station.

$10,000.00

Town Planning Clarify town planning parameters/ processes required to facilitate development.

$0.00

Total $25,000.00

STRATEGIC IMPLICATIONS The overall process includes improving the provision of services through rationalising facilities. It also includes exploring opportunities for council to generate more financially sustainable revenue streams. This is consistent with the Shire’s broader Strategic and Business Plans.


Page 182

RISK MANAGEMENT CONSIDERATIONS There is some risk that as a result of due diligence investigations, it is determined that there is no feasible alternative use for the site due to various factors (i.e. contamination which requires substantial remediation, servicing constraints etc.). This would result in no further progress being made on the site. It is considered this is a low risk of occurring as preliminary investigations already undertaken in preparing this report have indicated there is sufficient scope for alternative uses for the site, the size of the lot and the significant shortfall of land available for development in Roebourne and the Pilbara generally. ISSUES Economic Issues Obtaining the land freehold and establishing other land use opportunities for development of the site may generate economic returns as a result of developing or on selling the site to the market. Should Council seek to obtain the land freehold or amend the reserve, costs associated with the proposed new uses will need to be properly considered through a feasibility assessment. Social Issues The complete closure of the Depot will not affect the shire’s capacity to provide services to the community. Opportunities to use the site to provide additional social and community benefits will be investigated as part of due diligence investigations. Environmental Issues Audits commissioned by the Shire during 2011 confirmed the site is contaminated by Asbestos. Full remediation of the site in accordance with Department of Environment and Conservation guidelines is anticipated to be completed in the first quarter of 2012. A preliminary site investigation to establish any other environmental constraints or issued is proposed to be completed as part of the due diligence investigations. Cultural & Heritage Issues There are no known Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. The majority of work proposed to be undertaken will be through the use of external consultants.



Page 183

OPTIONS: Option 1 As per Officer’s Recommendation. Option 2 That Council by SIMPLE Majority pursuant to the Local Government Act 1995 RESOLVES to:

1. Continue to use Reserve 30450 as a secondary depot to provide services to the Shire of Roebourne community; and

2. Maintain the Management Order over the Reserve. Option 3 That Council by Simple Majority pursuant to the Local Government Act 1995 RESOLVES to:

1. Relinquish the Management Order in relation to Reserve 30450; 2. Request the Crown Reserve be cancelled; and 3. That the Minister releases the land for sale to the market through appropriate

processes under the Land Administration Act 1997.

CONCLUSION The Roebourne Depot is no longer required for the Shire to effectively deliver its services to the community. Closure of the depot resulted from the need to undertake remediation of asbestos contamination. This remediation along with the full closure of the Depot will occur during 2012. The Crown Reserve purpose of a depot will no longer be required with the closure of the Depot. Furthermore, all improvements associated with the site have occurred at the cost of the Shire. It is therefore reasonable to investigate the feasibility of cancelling the reserve and requesting freehold ownership of the site from the State in accordance with the relevant provisions of the Land Administration Act 1997. The site is a significantly sized land parcel that may be suitable for alternative community or revenue generating uses. Undertaking due diligence investigations will properly inform Council of the real value of the land and the opportunities for development that may be available.


That Council by ABSOLUTE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

1. Reallocate $25,000.00 from account 530000.3000 to job 652032 in

order to complete preliminary due diligence investigations in order to establish land use/ development opportunities for Lot 61 Withnell Way, Roebourne.

2. Report back to Council within 6 months on the outcomes of those due diligence investigations and a recommended approach on the future use and/or tenure of the land.


Page 184

COUNCIL RESOLUTION

Res No : 151903

MOVED : Cr Lockwood SECONDED : Cr Miller That Council by ABSOLUTE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

1. Reallocate $25,000.00 from account 530000.3000 (Strategic

Planning-Employment Costs) to job 652032 (Roebourne Depot - EOI and Site Development) in order to complete preliminary due diligence investigations in order to establish land use/ development opportunities for Lot 61 Withnell Way, Roebourne.

2. Report back to Council within 6 months on the outcomes of those due diligence investigations and a recommended approach on the future use and/or tenure of the land.

CARRIED



Page 185

11.9 STALLHOLDER APPLICATION WITHIN KARRATHA CBD AREA

File No: LE.196

Responsible Executive Officer: Director Development, Regulatory & Infrastructure



Applicant/Proponent: Marianne Cardona & Barry Harris


Attachment(s) 1. Application

2. Insurances

3. Support documentation

PURPOSE To seek Council approval to permit a stallholder license within the Karratha Central Business District, an area which is not approved for this purpose as per Policy DE3 – Stallholder and Street Trading Policy. To enable approval of the application, Council must waiver the Policy in this instance. BACKGROUND In May 2010 Council adopted Policy DE3 – Stallholder and Street Trading Policy (resolution 15125) which prohibited the operation of a stall within the Karratha Central Business District so as not to jeopardise the safety of residents or the amenity of the area. Application has been received from Marianne Cardona and Barry Harris to conduct a mobile pizza stall (trailer) at both the St Pauls Church Car park (Welcome Rd) and the Harvey Norman car park (Balmoral Road). Letters of support/approval from the private land owners were included with the application from both Fr Steve Casey of St Paul’s Parish, and Daniel Johnson and Corey Holman of Harvey Norman. Both sites are located within the area which Policy DE3 prohibits stallholders from operating. Policy DE3 was originally adopted to provide a defined area in which the operation of a stall will not be permitted due to public safety, traffic movement and amenity issues. Issues based on competition with established local businesses could not be considered as this would breach the principles set out in the National Competition Principles Agreement. On this basis, Shire's Environmental Health Service does not support the use of the Harvey Norman car park. However the St Paul’s Church car park provides ample turning space, is located off the main road, will not visually impact on the area and would present minimal amenity issues. Shire's Environmental Health Service considers that this site could be considered positively, should Council waiver the application of the policy in this case. The other sites listed on the application are located outside of the Karratha Central Business District and can be approved at an officer level. LEVEL OF SIGNIFICANCE This will have little impact on the Shire or residents.


Page 186

COUNCILLOR/OFFICER CONSULTATION This application has been discussed with the Shire’s Principal Planner. The use of the church car park is compliant with the Town Planning Scheme for the City Centre. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS The application will be required to comply with the Food Act 2008, Chapter 3 of the Australia New Zealand Food Standards Code (Food Safety Standards) and Shire of Roebourne “Activities in Thoroughfares and Public Places and Trading Local Law”. As mentioned in the Background to this report, the Shire cannot preclude this application based upon competition with local businesses as this would be a breach of the National Competition Principles Agreement. POLICY IMPLICATIONS Policy DE3 Stallholder and Street Trading Policy applies in this instance as the applicant is seeking to operate a food stall within the City Centre area. Policy DE3 precludes applications within this area. This report seeks a waiver in this instance. FINANCIAL IMPLICATIONS There are no financial implications.The applicant will pay the standard stallholder application fee. STRATEGIC IMPLICATIONS This links in with Strategic Plan Key Goal 3 – Local Economy “Creating opportunities for growth and diversification for local business”. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. The applicant is required by the Local Laws to carry their own third party insurance, workers compensation and $10,000,000 public and product liability insurance. ISSUES Economic Issues There are no economic issues related to this matter. This stall will operate in competition to an existing fixed business, however this cannot be a consideration when determining this application (ie National Competition Principles Agreement). Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. The applicant will be required to maintain the areas that they are permitted to operate in a clean and tidy state, and will provide rubbish bins. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


Page 187

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. Irrespective of whether the application to operate in the St Pauls Church car park is approved, the applicant has identified other areas within the Shire not subject to Policy DE3. Applications for these areas will be approved by Shire's Environmental Health Service.

RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. Delegated authority only extends where stallholder applications are assessed outside the provisions of Policy DE3. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by Simple Majority pursuant to Local Law 5.2 of the Shire of Roebourne Activities in Thoroughfares and Public Places and Trading Local Law and Section 3.1(1) of the Local Government Act 1995 RESOLVES to:

1. REFUSE to waiver Policy DE3 - Stallholder and Street Trading Policy; 2. REFUSE the application to conduct a stall at the St Paul’s Church car park,

located at 19-23 Welcome Road, Karratha; and 3. REFUSE the application to conduct a stall at the Harvey Norman car park,

located at 3818 Balmoral Road, Karratha. Option 3 That Council by Simple Majority pursuant to Local Law 5.2 of the Shire of Roebourne Activities in Thoroughfares and Public Places and Trading Local Law and Section 3.1(1) of the Local Government Act 1995 RESOLVES to:

1. WAIVER Policy DE3 - Stallholder and Street Trading Policy; 2. APPROVE the application to conduct a stall at the St Paul’s Church car park,

located at 19-23 Welcome Road, Karratha; and 3. APPROVE the application to conduct a stall at the Harvey Norman car park,

located at 3818 Balmoral Road, Karratha.

CONCLUSION Shire's Environmental Health Service supports the stallholder application to operate a pizza van within the car park of St Paul’s Church. To enable this to be approved, Council must waiver Policy DE3 - Stallholder and Street Trading Policy. Shire's Environmental Health Service does not support the application to operate a pizza van within the car park of Harvey Norman.


Page 188


That Council by SIMPLE Majority pursuant to Local Law 5.2 of the Shire of Roebourne Activities in Thoroughfares and Public Places and Trading Local Law and Section 3.1(1) of the Local Government Act 1995 RESOLVES to:

1. WAIVER Policy DE3 - Stallholder and Street Trading Policy, 2. APPROVE the application to conduct a stall at the St Pauls Church

car park, located at 19-23 Welcome Road, Karratha, and 3. REFUSE the application to conduct a stall at the Harvey Norman car

park, located at 3818 Balmoral Road, Karratha.

COUNCIL RESOLUTION

Res No : 151904

MOVED : Cr Vertigan SECONDED : Cr Lally That Council by SIMPLE Majority pursuant to Local Law 5.2 of the Shire of Roebourne Activities in Thoroughfares and Public Places and Trading Local Law and Section 3.1(1) of the Local Government Act 1995 RESOLVES to:

1. WAIVER Policy DE3 - Stallholder and Street Trading Policy, 2. APPROVE the application to conduct a stall at the St Pauls Church

car park, located at 19-23 Welcome Road, Karratha, and 3. REFUSE the application to conduct a stall at the Harvey Norman car

park, located at 3818 Balmoral Road, Karratha.

CARRIED



Page 189


Page 190


Page 191


Page 192


Page 193


Page 194


Page 195

12 STRATEGIC PROJECTS & BUSINESS

12.1 SUB-LEASE OF LOT 30 BAYLY AVE – KARRATHA AIRPORT

File No: TT.231, TT.48

Responsible Executive Officer: Director Strategic Projects & Business

Reporting Author: Manager Airport Commercial


Applicant/Proponent: Nil


Attachment(s) Letters from Woodside

PURPOSE For Council to consider two requests received from Woodside Energy Ltd as follows:-

1. For Council to approve Woodside Energy Ltd entering into a sub-lease with Lloyd

Helicopters Pty Ltd (trading as CHC Helicopters) for the hangar (#2) and heliport

facilities on Lot 30 Bayly Avenue at Karratha Airport; and

2. For Council to approve Woodside Energy Ltd issuing a licence to Lloyd Helicopters

Pty Ltd (trading as CHC Helicopters) for the hangar (#1) at Karratha Airport in

accordance with Clause 5 of the head lease.

BACKGROUND From 1 June 2011, CHC replaced Bristow as the helicopter service provider for Woodside under a 5 year contract. By correspondence dated 1 March and 29 July 2011, Woodside Energy Ltd requested Council’s approval for their entering into a helicopter licence agreement with Lloyd Helicopters (CHC) for use of hangars 1 and 2 situated on Lot 30. Woodside have provided, via their legal representative Blake Dawson, a draft Helicopter Licence Agreement between themselves and CHC which has been reviewed by the Shire’s legal representative. The proposed licence agreement is for operations in two separate licensed areas within the term of the Agreement being:

Temporarily Licensed Area comprising of hangar 2, the heliport and hot spots; and Permanently Licensed Area comprising of hangar 1, the heliport and hot spots.

The term of both parts of the licence agreement is within the term of the head lease expiry date (i.e. the lease held between the Shire and Woodside Energy Ltd). Similar sub-leases have been approved under previous Woodside contracts with other helicopter operators. The Shire has not been made a party to the sub-lease therefore a Deed of Consent will be required.


Page 196

The licence agreement also talks of an upgrade of Hangar 1 by the Licensor. It is to be noted that Shire’s consent to the sub-lease/licence agreement does not constitute approval of any works referred to in the sublease. It will remain the obligation of Woodside to seek the Shire’s approval to any works. LEVEL OF SIGNIFICANCE Within the existing Woodside Energy Ltd head lease with the Shire of Roebourne there are existing clauses around sub-leasing. The details are as follows:

LESSEE’S AGREEMENTS WITH LESSOR 5.2 Assignment, Subletting, Parting with Possession

(a) Not to assign, mortgage, charge, sublet or part with the possession of the Premises

without the prior written consent of the Lessor which consent the Lessor may in the

Lessor’s absolute discretion refuse without assigning any reason and it is agreed

that Sections 80 and 82 of the Property Law Act 1969 are excluded from and do not

apply to this lease.

(b) Not to assign, mortgage, charge, sub-let or part with the possession of the

Premises without such prior approval in writing (if any) as is required pursuant to

the Land Administration Act 1997

The above clause conditions state that Council has absolute discretion on whether to consent to a sub-lease or not. It is considered that the Licence Agreement be treated as a sub-lease by the Shire for the purpose of requiring the Shire’s consent. The Helicopter Licence Agreement which has been provided has conditions in line with the head lease. As it does not nominate the Shire as one of the parties, a Deed of Consent shall be prepared detailing the relationship between all parties, including the Shire, with the costs of preparation to be met by the lessee. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES


Page 197

Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.



OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.58 of the Local Government Act 1995 RESOLVES to NOT APPROVE the proposed Helicopter Licence Agreement between Woodside Energy Limited (ABN 63 005 482 986) and Lloyd Helicopters Pty Ltd (ACN 007 916 912).


Page 198

CONCLUSION The request to accommodate CHC operations into the Woodside hangers is supported by a 5 year contract between both operators for provision of helicopter services. The proposed sub-lease/licence agreement is within the terms and conditions of the lease with Woodside Energy Ltd and the Shire of Roebourne. Woodside are seeking the Shire’s consent to sub-lease/licence in accordance with the specific clauses within their lease.



1. APPROVE the proposed helicopter licence agreement/sub-lease

between Woodside Energy Limited (ABN 63 005 482 986) and Lloyd Helicopters Pty Ltd (ACN 007 916 912) commencing upon execution of Licence Agreement and Deed of Consent documents by all parties, for the period of the Service Contract with Woodside Energy Ltd.

2. ADVISE Woodside Energy Limited that consent to the Licence Agreement does not constitute approval of works referred to in the Agreement.

COUNCIL RESOLUTION

Res No : 151905

MOVED : Cr Lockwood SECONDED : Cr Smeathers That Council by SIMPLE Majority pursuant to Section 3.58 of the Local Government Act 1995 RESOLVES to:

1. APPROVE the proposed helicopter licence agreement/sub-lease

between Woodside Energy Limited (ABN 63 005 482 986) and Lloyd Helicopters Pty Ltd (ACN 007 916 912) commencing upon execution of Licence Agreement and Deed of Consent documents by all parties, for the period of the Service Contract with Woodside Energy Ltd.

2. ADVISE Woodside Energy Limited that consent to the Licence Agreement does not constitute approval of works referred to in the Agreement.

CARRIED



Page 199

ATTACHMENT 1 Letters from Woodside Energy Ltd


Page 200


Page 201


Page 202

13 ITEMS FOR INFORMATION ONLY

13.1 INFORMATION ONLY ITEMS - DECEMBER 2011 AND JANUARY 2012

Responsible Officer: Chief Executive Officer Author Name: PA to the CEO Disclosure of Interest: Nil

REPORT PURPOSE

To advise Council of the information items for December 2011 And January 2012 Background None Issues None Options None Policy Implications There are no relevant policy implications pertaining to this matter. Legislative Implications There are no relevant legislative implications pertaining to this matter. Financial Implications There are no financial implications resulting from this report. Conclusion None Voting Requirements Simple.

RECOMMENDATION That Council note the following information items:

13.2 Shire President’s Mail – December 2011 and January 2012

13.3 Register of Documents Stamped with the Shire’s Common Seal

13.4 Councillor Representatives on Organisations

13.5 Tabled Correspondence

13.6 Budget Amendments for period ending 31 December 2011

13.7 Non-Statutory Donations for period ending 31 December 2011

13.8 Building Statistics – January 2012

13.9 Planning Decisions Issued – 6 December 2011-5 February 2012

13.10 Local Government Postal Election 2011

13.11 Achieving City Status

13.12 Status report to the community – Response to Council Resolution

13.13 Walkington And Karratha Library Pilbara Cities Funding Application


Page 203

COUNCIL RESOLUTION

Res No : 151906

MOVED : Cr Vertigan SECONDED : Cr Lockwood That Council note the following information items:

13.2 Shire President’s Mail – December 2011 and January 2012

13.3 Register of Documents Stamped with the Shire’s Common Seal

13.4 Councillor Representatives on Organisations

13.5 Tabled Correspondence

13.6 Budget Amendments for period ending 31 December 2011

13.7 Non-Statutory Donations for period ending 31 December 2011

13.8 Building Statistics – January 2012

13.9 Planning Decisions Issued – 6 December 2011 - 5 February 2012

13.10 Local Government Postal Election 2011

13.11 Achieving City Status

13.12 Status report to the community – Response to Council Resolution

13.13 Walkington and Karratha Library Pilbara Cities Funding Application

CARRIED



Page 204

13.2 SHIRE PRESIDENT’S MAIL – DECEMBER 2011 AND JANUARY 2012


REPORT Incoming correspondence for the Shire President REPORT Incoming correspondence for the Shire President

Date From Subject Details

02/12/2011

SENATOR JUDITH ADAMS

CONGRATULATIONS FOR ELECTION AS PRESIDENT FOR THE SOR - IMPORTANCE OF LOCAL GOVERNMENT IN PROVIDING AN ECONOMICALLY, SOCIALLY AND ENVIRONMENTALLY SUSTAINABLE SERVICER.

09/12/2011

MISSION AUSTRALIA

NEW PUBLICATION ADDRESSING MULTIPLE DISADVANTAGE - CATALYST CLEMENTRE PROGRAM - SOCIAL INCLUSION - MISSION AUSTRALIA

12/12/2011

MILLARS WELL PRIMARY SCHOOL

MILLARS WELL PRIMARY SCHOOL - THANK YOU FOR CONTRIBUTION TO THE PRESENTATION EVENING

14/12/2011

KARRATHA PRIMARY SCHOOL

KARRATHA PRIMARY SCHOOL - THANK YOU FOR DONATION TOWARDS THE 2011 PRESENTATION EVENING - 06 DECEMBER 2011 - RECIPIENT OF THE AWARD - DUX AWARD NICOLE FITZGERALD YEAR 7

20/12/2011

SENATOR BARNABY JOYCE

REQUEST SHIRE OF ROEBOURNE THOUGHTS ON ISSUES FACING REGIONAL AUSTRALIA - REGIONAL DEVELOPMENT FUNDING / POLICY / CONSTITUTIONAL RECOGNITION OF LOCAL GOVERNMENT - SENATOR BARNABY JOYCE

23/12/2011

OFFICE OF THE DEPUTY PREMIER

EXPRESSIONS OF INTEREST (EOI'S) OPEN FOR WESTERN AUSTRALIA'S FIVE (5) NEW HEALTH SERVICE GOVERNING COUNCILS - ENCLOSED PACKAGE OF RESOURCES - OPEN UNTIL 15 FEBRUARY 2012


Page 205

13.3 REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE COMMON SEAL


REPORT PURPOSE

To advise Councillors of documents, as listed below, that have been stamped with the Common Seal of the Shire of Roebourne since the last Council Meeting.

09/12/2011 Withdrawal of Caveat: Lot 2 Morse Court Karratha: Green

09/12/2011 Gap Ridge industrial Estate Development Plan adopted by Council Res no: 151856

09/12/2011 Deed of Variation of Lease for Hertz Australia Pty Ltd, Chalkwest Pty Ltd (Budget) and WTH Pty Ltd (Avis).


Page 206

13.4 COUNCILLOR REPRESENTATIVES AT MEETINGS


REPORT Below is the listing of Councillor Portfolios and Representatives on various committees, organisations and working groups.

Internal Portfolio’s:

INTERNAL PORTFOLIO’S COUNCILLOR

Community and Corporate Services Cr Pritchard, Smeathers, Vertigan & Bertling

Development, Regulatory & Infrastructure Services

Cr White-Hartig, Bailey & Long

Council Committees:

COUNCIL COMMITTEE DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Audit & Organisational Risk Ctee Chief Executive Officer


Cr Smeathers, Lally, Pritchard & Lockwood

Cr White-Hartig (Proxy)

Roebourne Advisory Group Community and Corporate Services Cr White-Hartig, Cr Bailey

Yaburara Heritage Trail Steering Committee


History Officer

Cr Long, Cr Pritchard

Advisory Groups:


COUNCILLOR

Karratha Airport Advisory Group Chief Executive Officer


Exec Mgr Strategic Planning

Mgr Airport Commercial

Mgr Airport Compliance

Co-ord Airport Operations


Waste Services Advisory Group Chief Executive Officer


Mgr Waste Management Services


Housing Reference Advisory Group Chief Executive Officer

Mgr Corporate Compliance


Cr White-Hartig & Miller


Page 207


COUNCILLOR

Plant Reference Advisory Group Chief Executive Officer


Exec Mgr Works

Plant Co-ordinator

Cr Lally & White-Hartig

Project Control Groups:


COUNCILLOR

Youth Shed Project Chief Executive Officer





Snr Community Development Officer

Youth Shed Supervisor

Project Manager

Cr Pritchard, Bertling, Miller & Vertigan

Administration Office Expansion Project

Chief Executive Officer


Exec Mgr Corporate Services

Mgr Human Resources

Project Manager

Cr White-Hartig

Pam Buchanan Family Centre Project Dir Strategic Projects & Business



Project Manager

Cr Lally

Bulgarra Sporting Precinct Project Dir Strategic Projects & Business





Project Manager

Cr Lally, Bertling & Miller

Dampier Highway Streetscaping Project



Mgr Strategic Planning

Exec Mgr Works

Project Manager

Cr Vertigan


Page 208


COUNCILLOR

Karratha Leisure Complex Project Dir Community & Corporate Services


Exec Mgr Works

Mgr Statutory Planning

Mgr Building Services



Project Manager

Cr Vertigan, Pritchard, Bertling & Smeathers

Roebourne Aquatic Centre Project Dir Strategic Projects & Business

Dir Community & Corporate Services




Mgr Roebourne Aquatic Centre

Project Manager

Cr Bailey

External Committees:

EXTERNAL COMMITTEE DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Pilbara Regional Council (PRC) Chief Executive Officer Cr Lockwood & White-Hartig Cr Vertigan & Smeathers (Proxies)

Pilbara Regional Road Group CEO & Infrastructure Services Cr Lockwood & White-Hartig

Karratha Visitor Centre Committee Community and Corporate Services Cr Bertling & White-Hartig

Roebourne Visitor Centre Committee Community and Corporate Services Cr Bailey & White-Hartig

Walkington Theatre Management Committee


Cr Smeathers

Cr Bertling (Proxy)

West Pilbara Communities for Children Consortium

Community and Corporate Services Cr Vertigan


Page 209

13.5 TABLED CORRESPONDENCE DECEMBER 2011 AND JANUARY 2012


REPORT

Tabled correspondence for Councillors information:

Date From Subject Details

01/12/2011

YAANDINA FAMILY CENTRE INC

YAANDINA FAMILY CENTRE INC

18/01/2012

KANGAVAN SHUTTLE SERVICE

REQUEST FOR CONSIDERATION OF DISCOUNT FOR AIRPORT PARKING.

31/01/2012

WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION

LOCAL GOVERNMENT SERVICE DELIVERY TO INDIGENOUS COMMUNITIES - ISSUE IS NOTED AND WILL BE VIEWED AT THE STATE GOVERNMENT DEPARTMENTS AND THE MINISTER FOR INDIGENOUS AFFAIRS MEETING.


Page 210

13.6 BUDGET AMENDMENTS FOR THE PERIOD ENDING 31 DECEMBER, 2011

File No: JAN12

Responsible Officer: Executive Manager Financial Services Author Name: Management Accountant Date of report: 30 January 2012


REPORT To provide Council with a report on adopted amendments to the original budget and the anticipated effect of those amendments on the surplus/deficit position at the end of the year.

Shire Of Roebourne Budget Amendments

For The Period Ending 31 December, 2011

Date Of Meeting

Res Number

Account Number Description

Expenditure (Increase) / Decrease

Income Increase / (Decrease)

New Surplus /(Deficit)

$ $ $

Original Budget Closing Estimate 0

20-Jun-11 151649 202701/ 202201

Accept Donation from Rio Tinto of $175,000 and pass onto FESA for purchase of a new 1.4 fire appliance; Create new income and expense accounts accordingly

(175,000) 175,000 (0)

18-Jul-11 151724 933426/ 942400

Increase capital expenditure of Construct Indoor Cricket Facility by $9,500 offset by decrease in Catrall Park upgrade 0

(0)

15-Aug-11 151737

100713/ 100710/ 100711

Additional Cossack Concessions and rates budget amendment (9,432) 21,388 11,956

15-Aug-11 151745

933806/ 338702/ 338854

Budget amendments to Frank Butler Community Centre overall reduction in transfer required from Reserve (501,947) 501,947 11,956

15-Aug-11 151746 946004/ 460851

Budget amendment to increase the Karratha airport car park project capital expenditure funded by airport reserve (248,194) 248,194 11,956

19-Sep-11 151780 933440/ 334700

Increase Capital Expenditure for Tambrey Oval Sports Lighting; offset by contribution from Nickol Junior Soccer Club (100,000) 100,000 11,956

19-Sep-11 151793 640402

Hire office building at 7 Mile Waste Facility (to be funded from Waste Reserve) (32,298)

(20,342)

19-Sep-11 151773 348504/ 348700

Increase Capital Expend Youth Shed Project and create a grant income account to accommodate the contribution by Woodside for the same value (1,189,000) 1,189,000 (20,342)

19-Sep-11 151779 934203/ 342711

Increase Capital Expend Perm Shade Structures and create a grant income account to accommodate the contribution by Rio Tinto for the same value (175,000) 175,000 (20,342)


Page 211

Date Of Meeting

Res Number

Account Number Description

Expenditure (Increase) / Decrease

Income Increase / (Decrease)

New Surplus /(Deficit)

$ $ $

03-Oct-11 151819 642404/ 933426

Reallocate $19,694 from Catrall Park Mtce 642404 account to Job 933426 in order to finalise an outstanding invoice 0

(20,342)

24-Oct-11 151850 Various

Plant Budget amendments and reallocation of funds for purchases of Generators and Amazone Mower as per Plant Services 0

(20,342)

Adjustment to Brought Forward Surplus following 2010/11 Audit

416,591 396,249

21-Nov-11 151885 Various November Budget Review (373,292) 0 22,957

21-Nov-11 151893 460551/ 946014

Transfer to Aerodrome Reserve $2.5m to be allocated in 2012/13 (2,500,000) 2,500,000 22,957

21-Nov-11 151893 946017/ 460851

Transfer from Aerodrome Reserve $600k for Karratha Bus Parking Project (600,000) 600,000 22,957

21-Nov-11 151896 940400/ 940460

Reallocate $115,000 from 7 Mile Tip Bldg Imp Job 940400 to Upgrade Weighbridge Job 940460 0

22,957

19-Sep-11 151810 Various

Approve the creation of expenditure and income accounts for Pam Buchanan Family Centre Cafe operations, for the amount listed in section 2 of the confidential attachment (390,604) 325,000 (42,647)

19-Dec-11 151927 316507/ 316857

Decrease capital expenditure for Town Entry Statements and corresponding capital income account to Nil 485,420 (480,000) (37,227)

19-Dec-11 151957 330507/ 330857

Create new account to allocate funds to relocate and assist in fit out of Karratha Library – Fit out, Leases fees and Stock (450,000) 450,000 (37,227)

Totals (6,259,347) 6,222,120

Current Budget Position is a Surplus/(Deficit) of

(37,227)


Page 212

13.7 NON STATUTORY DONATIONS FOR PERIOD ENDING 31 DECEMBER, 2011

File No: JAN12

Responsible Officer: Executive Manager Financial Services

Author Name: Management accountant Date of report: 31 December 2011 Disclosure of Interest: Nil

REPORT

To provide Council with a summary of Non Statutory Donations made during the specified period. The original budget amounts for 2011/12 were adopted in Council Res No. 151713 (Annual Community Association Development Scheme 2011/2012) and Res No. 151693 Municipal Fund Budget 2011/12 and Qtr 1 Budget Review Res No 151885. Shire Of Roebourne

Non Statutory Donations Original Amended For The Period Ending 31 December, 2011 Budget Budget Actual

Description $ $ $

Contribution-Dampier Community Association 200,000 200,000 100,588.04

Contribution-Pt Samson Community Association 84,308 84,308

Contribution-Roebourne Advisory Committee 100,000 100,000 5,557.45

Contribution-Wickham Community Association 100,000 100,000 50,000.00

Contribution-Wickham Community Association-Upgrade Picture Garden - Birra Birra ex-gratia rates 195,000 195,000 195,000.00

Contribution-Karratha Community Association

22,094 Annual Karratha Community Fun Walk 18,875 18,875 Karratha Community House (09/10) 12,000 12,000 11,980.22

Roebourne District SES Unit 5,000 5,000 Karratha BMX Club 10,000 10,000 Karratha Dampier Lions Club ($18,000 cash plus in- kind

contribution) 45,887 45,887 16,363.64

Karratha Dampier Lions Club Cfwd 2010/11

22,000 22,000

Karratha Districts Chamber of Commerce & Industry 2,500 2,500 Karratha & Districts Blue Light 5,000 5,000 Children’s Services Support Unit WA

– Dampier Early Learning Centre 2,750 2,750 – Wickham Early Learning Centre 17,774 17,774 16,155.45

Link Inc 5,300 5,300 Pilbara Community Legal Services (Cfwd from 2010/11) 4,000 0 Pilbara Community Legal Services 4,000 4,000 St John Ambulance Sub-Centre Roebourne 9,000 9,000 10,355.77

Swan Districts Football Club 30,000 30,000 30,000.00

Wickham Community Association 7,000 7,000 Wickham Youth Group 19,700 19,700 Yaandina Family Centre (Cfwd from 2010/11) 2,000 2,000 Yaandina Family Centre – Youth Services 11,000 11,000 Nor West Jockey Club Annual Community Sponsorship


Page 213

2010/2011 Cfwd Included in Budget Review 11/12 0 10,000 8,000.00

Shire Of Roebourne

Non Statutory Donations Original Amended For The Period Ending 31 December, 2011 Budget Budget Actual

Description Continued $ $ $

Hampton Harbour Boat & Sailing Club 0 5,000 5,000

891,094 946,188 471,000.57


Page 214

13.8 MONTHLY BUILDING STATISTICS - JANUARY 2012

File No: GR.27

Responsible Executive Officer: DIRECTOR DEVELOPMENT REGULATORY AND INFRASTRUCTURE SERVICES

Reporting Author: MANAGER BUILDING SERVICES

Date of Report: 6 FEBRUARY 2012

Applicant/Proponent: MANAGER BUILDING SERVICES

Disclosure of Interest: NIL

Attachment(s) Nil Or Identify Separately


Page 215


Page 216


Page 217


Page 218

13.9 PLANNING DECISIONS ISSUED - 6 DECEMBER 2011 - 5 FEBRUARY 2012

File No: TA/1/1

Responsible Officer: Director Development, Regulatory & Infrastructure Services

Author Name: Directorate Admin Officer


REPORT PURPOSE To advise Council of the following planning and WAPC subdivision decisions issued for the above period.

APPL. #

DECISION OWNER APPLICANT ADDRESS APPLICATION TYPE

DEVELOPMENT

1411D APPROVED DELEGATE

VENTUREX PILBARA PTY LTD

VENTUREX PILBARA PTY LTD

LOT 58 CAMPBELL ROAD WHIM CREEK

DEVELOPMENT AMENDMENT TO TRANSIENT WORKFORCE ACCOMMODATION FACILITIES

P2408 APPROVED DELEGATE

TIMIK NO1 PTY LTD TIMIK DEVELOPMENTS PTY LTD

LOT 2583 (L2583) AUGUSTUS DRIVE KARRATHA INDUSTRIAL ESTATE

DEVELOPMENT AMENDMENT TO WORKSHOP/STORAGE BUILDING AND ANCILLARY OFFICES AND CARETAKERS DWELLING


ABORIGINAL LANDS TRUST

FORMWORKS ARCHITECTURE

LOT 500 (58) HAMPTON STREET

DEVELOPMENT PROPOSED DEVELOPMENT OF YAANDINA FRAIL AGED CARE FACILITY & ANCILLARY WORKS

P2508

WITHDRAWN ERNIE RAMIREZ T & R HOMES PTY LTD

LOT 105 (62) HAMPTON STREET ROEBOURNE

DEVELOPMENT GROUPED DWELLINGS

P2525

APPROVED DELEGATE

ROBE RIVER MINING CO PTY LTD

TAYLOR BURRELL BARNETT

LOT 369 (85) WICKHAM DRIVE WICKHAM

DEVELOPMENT 198 ACCOMMODATION UNITS, CENTRAL FACILITIES BUILDING AND ANCILLARY WORKS


STATE OF WA PINDAN PTY LTD LOT 517 RANKIN ROAD GAP RIDGE

DEVELOPMENT AMENDMENT TO PROPOSED 100 PERSON WORKERS CAMP & ANCILLARY SUPPORT BUILDINGS


DANECREST HOLDINGS PTY LTD

RICHARD GREEN LOT 1436 (13) WARAMBIE ROAD KARRATHA

DEVELOPMENT PROPOSED MIXED USE DEVELOPMENT – 20 MULTIPLE DWELLINGS WITH ASSOCIATED OFFICES


TIMIK NO 1 PTY LTD TIMIK NO1 PTY LTD

LOT 2579 AUGUSTUS DRIVE KARRATHA INDUSTRIAL ESTATE

DEVELOPMENT AMENDMENT TO STORAGE SHED, OFFICE, CARETAKERS DWELLING & ANCILLARY WORKS


ROBERT JOHN WHEATLEY

RPS BOWMAN BISHAW GORHAM

LOT 163 (163) WITHNELL WAY BULGARRA

DEVELOPMENT PROPOSED CONSTRUCTION OF SEVEN MULTIPLE DWELLINGS


TRASAN CONTRACTING PTY LTD

TRASAN CONTRACTING

LOT 2575 (2575) AUGUSTUS DRIVE

DEVELOPMENT TWO [2] INDUSTRIAL WAREHOUSES, TWO [2] OFFICES, ONE [1]


Page 219

KARRATHA INDUSTRIAL ESTATE

CARETAKERS DWELLING AND ANCILLARY WORKS


TREVOR WILLIAM SNEATH

BOUNDARIES WA LOT 2503 (L2503) FISHER WAY KARRATHA INDUSTRIAL ESTATE

DEVELOPMENT AMENDMENT TO EXTEND APPROVED BUILDINGS & CHANGE PROPOSED SHADE ROOF TO A SOLID COLORBOND STRUCTURE


GLOBAL CONSTRUCTION SERVICES LTD

TIMIK DEVELOPMENTS PTY LTD

LOT 61 LAMBERT ROAD KARRATHA INDUSTRIAL ESTATE

DEVELOPMENT PROPOSED WORKSHOP AND LAYDOWN STORAGE FACILITIES WITH ANCILLARY OFFICES AND CARETAKER'S DWELLING


KARRATHA CITY SC HOLDINGS PTY LTD

CENTRO KARRATHA

LOT 4230 (12-42) WELCOME ROAD KARRATHA

DEVELOPMENT CREATION OF NEW TENANCY INTERNAL TO EXISTING SHOPPING CENTRE BUILDING TO ACCOMMODATE A BARBER SHOP


GREENVALLEY ASSET PTY LTD

TRILOGY ADVERTISING

LOT 1090 KARRATHA ROAD STOVE HILL

DEVELOPMENT HOARDING SIGN

P2670

APPROVED DELEGATE

SHASHI SHIRISH PAWAR


LOT 513 (7) THARNDA ROAD BAYNTON

R-CODE VARIATION

SINGLE HOUSE – REDUCED OPEN SPACE, DRIVEWAY WIDTH IN EXCESS OF 40% OF SECONDARY STREET FRONTAGE, REDUCED DRIVEWAY SETBACK TO SIDE BOUNDARY

P2671

APPROVED DELEGATE

MARTIN CHRISTOPHER STONE

AI POTTINGER LOT 833 (833) CLARKSON WAY BULGARRA

DEVELOPMENT PROPOSED HOME OCCUPATION – MASSAGE ROOM


GLEN MICHAEL CAMILLE

NEIL ANDREW PRICE

LOT 82 (82) WELLARD WAY BULGARRA

DEVELOPMENT PROPOSED TWO(2) GROUPED DWELLINGS

P2676

APPROVED DELEGATE

KARRATHA CITY SC HOLDINGS PTY TLD

CENTRO KARRATHA


DEVELOPMENT CHANGE OF USE – DIVIDE THE CURRENT OFFICE TENANCY PRODUCING AN OFFICE AND RESTAURANT TENANCY


SHANE LESLIE & PAMELA MAY HARRIS

SHANE LESLIE HARRIS

LOT 1276 (39) CARLSEN WAY PEGS CREEK

R-CODE VARIATION

PATIO WITH REDUCED REAR AND WESTERN SIDE BOUNDARY SETBACKS


TRACEY JEAN WIDDUP & ANTHONY JAMES SIMPER

NORTHLIGHT BUILDING DESIGN

LOT 2573 (L2573) AUGUSTUS DRIVE KARRATHA INDUSTRIAL ESTATE

DEVELOPMENT TWO INDUSTRIAL WORKSHOPS, LAYDOWN AREA (SERVICE YARD) & CARETAKER'S DWELLING


SWARISH PTY LTD PATRICIA WIELAND

LOT 608 (69) MUJIRA RAMBLE BAYNTON

R-CODE VARIATION

SINGLE DWELLING WITH WALL ON SOUTHERN BOUNDARY AND REDUCED OPEN SPACE PROVIDED FOR THE SITE


IVAN LLOYD & SHIRLEY MAY TRAEGER

RPS PLANNING LOT 203 (203) RICHARDSON WAY BULGARRA

DEVELOPMENT PROPOSED SIX (6) MULTIPLE DWELLING UNITS


BRETT JOHN FREEMAN

BRETT JOHN FREEMAN

LOT 80 (80) BERKELEY CRESCENT DAMPIER

DEVELOPMENT SEA CONTAINER


NATHAN PETER KELLOW & KATRINA

NATHAN PETER KELLOW

LOT 3089 (11) ZANETTI WAY

R-CODE VARIATION

OUTBUILDING WITH REDUCED SECONDARY


Page 220

LOUISE KERWIN NICKOL STREET SETBACK


CLAYTON JOHN & MICHELLE JANET MCINTOSH

HIGHTOWER PLANNING AND DEVELOPMENT

LOT 186 (186) SEARIPPLE ROAD BULGARRA

DEVELOPMENT TEM MULTIPLE DWELLINGS


SHIRE OF ROEBOURNE – KARRATHA AIRPORT

QANTAS AIRWAYS LOT 302 BAYLY AVENUE GAP RIDGE

DEVELOPMENT TRANSPORTABLE OFFICE [FOR QANTAS ENGINEERS] ASSOCIATED WITH KARRATHA AIRPORT


PETER JAMES GUALTER & DEBBIE GRAIG JOHNSTON

PETER JAMES GUALTER

LOT 504 HUNT WAY BULGARRA

R-CODE VARIATION

PATIO AND CARPORT WITH REDUCED SIDE BOUNDARY SETBACK


WOODSIDE ENERGY LTD (GRV PROPERTIES)

PAUL COURTNEY LOT 3354 (21) BROOKS WAY NICKOL

R-CODE VARIATION

SHADE SAILS WITH REDUCED REAR BOUNDARY SETBACK


DAVID JOHN SWARBRICK

DAVID JOHN SWARBRICK

LOT 1612 (12) GALBRAITH ROAD PEGS CREEK

R-CODE VARIATION

SHADE SAIL WITH REDUCED EAST BOUNDARY SETBACK



LUKE DOMINIC JOHN SULLIVAN

LOT 3376(17) AUSTEN LOOP NICKOL

R-CODE VARIATION

OUTBUILDING WITH REDUCED EASTERN SIDE BOUNDARY SETBACK OF 500MM


BROOKE FRANCINE GILES

BROOKE FRANCINE GILES

LOT 419 (30) CURLEW STREET BAYNTON

R-CODE VARIATION

SINGLE DWELLING WITH ALFRESCO WALL 250MM SETBACK FROM WESTERN SIDE BOUNDARY, PRIMARY STREET SETBACK OF STAIRCASE REDUCED BY MORE THAN HALF THE REQUIRED SETBACK AND REDUCED SECONDARY STREET SETBACK


REBECCA JANE GRAHAM

DAVID GRAHAM LOT 228 (228) FLYNN CRESCENT DAMPIER

R-CODE VARIATION

RETAINING WALL BUILT UP TO FRONT BOUNDARY WITH HEIGHT OVER 500MM


REBECCA LOUISE ADAMINI


LOT 689 (15) GANBARR STREET BAYNTON

R-CODE VARIATION

SINGLE HOUSE WITH REDUCED OPEN SPACE AVAILABLE FOR THE SITE

P2720 WITHDRAWN PASTORAL MANAGEMENT PTY LTD

CHEVRON AUSTRALIA PTY LTD

L263 NORTH WEST COASTAL HIGHWAY MARDIE

DEVELOPMENT NATURAL GAS PIPELINE AND METER STATION – LOT 154, 263, 318 NORTH WEST COASTAL HIGHWAY, MARDIE


CAMERON DEAN MORTLOCK

SR CAKE DESIGN LOT SL3 (75) NICKOL ROAD NICKOL

DEVELOPMENT HOME OCCUPATION – CAKE BAKING AND DECORATING



DC PROJECT SERVICES PTY LTD

LOT 3783 (25-27) NICKOL ROAD NICKOL

DEVELOPMENT PATIO ADDITION TO GROUPED DWELLING

P2724

APPROVED DELEGATE



LOT 3082 (24) ZANETTI WAY NICKOL

R-CODE VARIATION

PATIO WITH REDUCED WESTERN SIDE BOUNDARY SETBACK [1000MM]

P2725

APPROVED DELEGATE



LOT 3232 (9) GREEN COURT NICKOL

R-CODE VARIATION

PATIO WITH REDUCED EASTERN SIDE BOUNDARY SETBACK [700MM]




LOT 3315 (8) MALUS ROAD NICKOL

R-CODE VARIATION

PATIO WITH REDUCED WESTERN SIDE BOUNDARY SETBACK [800MM]

P2730

CANCELLED KARRATHA CITY SC HOLDINGS PTY LTD

VICKY’S CURRY HOUSE


DEVELOPMENT TENANCY T65 VICKY’S CURRY HOUSE, CENTRO KARRATHA


Page 221


WAYNE STEVEN MCKEAG

WAYNE STEVEN MCKEAG

LOT 691 DOLPHIN WAY BULGARRA

R-CODE VARIATION

OUTBUILDING WITH REDUCED WESTERN SIDE BOUNDARY [500MM] AND REAR BOUNDARY [0MM] SETBACKS AND WALL HEIGHT OF 3.6M

P2743

APPROVED COUNCIL

STATE OF WA URBIS PTY LTD LOT 507& 300 DAMPIER ROAD, GAP RIDGE

DEVELOPMENT PLANS

GAP RIDGE INDUSTRIAL ESTATE DEVELOPMENT PLAN – LOT 507 ON DEPOSITED PLAN 62739 & LOT 300 ON DEPOSITED PLAN 46449 GAP RIDGE


SCOTT EVERYTHING T & J PEARS BUILDING

LOT 779 (39) BALYARRA PARKWAY BAYNTON

R-CODE VARIATION

SINGLE DWELLING WITH REDUCED OPEN SPACE



JASON BRADLEY MITCHELL

LOT 2439 (33) ATKINSON WAY MILLARS WELL

R-CODE VARIATION

OUTBUILDING WITH REDUCED SIDE & REAR BOUNDARY SETBACK WALL HEIGHT EXCEEDING 2.7M AS PER LOCAL PLANNING POLICY DP7 – RESIDENTIAL FRONTAGE


Page 222

13.10 LOCAL GOVERNMENT POSTAL ELECTION 2011

File No: GV.4




Applicant/Proponent: WA Electoral Commission


Attachment(s) 2011 Election Report from WAEC

PURPOSE To receive the 2011 Election Report from the Commissioner for the WA Electoral Commission for the October 2011 Local Government Postal Elections for the Shire of Roebourne. BACKGROUND The Shire appointed the Commissioner for the WA Electoral Commission to undertake the postal voting method for the 2011 local government ordinary elections. All wards had vacancies that required to be filled. The attached Election Report advises Council of the processes undertaken, results and statistical information. LEVEL OF SIGNIFICANCE Low level of significance as matter has transpired in the past. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Election process has been conducted under the Local Government Act 1995 and the Local Government (Elections) Regulations 1997. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The cost of the elections was conducted within the anticipated budget. An original budget of $40,000 was allocated with expenses from WAEC and advertising coming to only $25,615. Savings were later used to offset costs of an extraordinary election for the Wickham/Cossack/Point Samson Ward in 2011/12. STRATEGIC IMPLICATIONS There are no strategic implications.


Page 223

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS Traditionally the Shire has adopted a postal method of electing councillors. This method automatically requires the Commissioner for the WA Electoral Commission to conduct the election. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter.


Page 224

13.11 ACHIEVING CITY STATUS

File No: LP.60

Responsible Officer: Principal Economic and Business Improvement Advisor

Author Name: Principal Economic and Business Improvement

Advisor Disclosure of Interest: Nil

PURPOSE

To inform Council of the ramifications of achieving city status as the Shire of Roebourne moves ever nearer towards Karratha: City of the North. This item provides an overview of requirements, key issues and other matters that Council need to be cognisant of when planning for the municipality to achieve city status.

BACKGROUND

The Shire of Roebourne has an estimated current population of 19, 767 (as per the Shire’s online population.id forecast). It is likely that the results of the 2011 census will determine that the Shire’s population is in excess of 20,000 which would then put the Shire in the position of being able to bid for city status if Council so desires.

As per the Local Government Act 1995, Part 2, Division 1, Section 2.4:

(3) A district can only be designated a city if — the district, if it is not in the metropolitan area, has more than 20 000 inhabitants more than half of whom live in an urban area.

(6) The number of inhabitants of a district at a particular time is to be taken as that established by the Government Statistician appointed under the Statistics Act 1907 according to the information then available to that person. The government statistician is typically the most senior officer of the Australian Bureau of Statistics based in WA which is currently Ms Jillian Nicoll, Regional Director ABS Perth.

Recent census data or Estimated Residential Population (ERP) data published annually in March, is the most appropriate form of information available to the Government Statistician to make a determination. At this point in time, the most recent census data and most recent ERP do not show the Shire of Roebourne having 20,000 residents so it most likely it will fall to the 2011 census or 2012 ERP figures available March 30 to provide that data. It is estimated that the 2011 census data will not be available until the last week of June 2012.

Once it has been established that the Shire of Roebourne has 20,000 residents as determined by the Government Statistician, a formal resolution seeking city status needs to be passed by Council and then a formal written request with the appropriate supporting documentation and Council resolution put to the Minister for Local Government for a decision.


Page 225

There will be a financial impost of implementing city status. These include but are not limited to:

Redesign of logo and corporate image with roll out across the Shire in terms of

signage, stationary etc

Rebadging/redesign of staff uniforms

Shire website revamp, domain name registration, other ICT implementation costs

Acquisition of Mayoral regalia i.e. robes and chain of office

City Status major event launch, public relations activities and civic celebrations -

(Could be combined with or replace Karratha Community Celebration)

In the planning for and implementation of city status, Council resources in terms of manpower and finance will needed to be directed to the task to effectively carry out the transformation. This will have an impact across the whole organisation but specifically impact on Human Resources, Works, Information Technology, Compliance and Community Services.

Council officers should be aware that the outcomes of the ERP in March may indicate that Council has achieved the targeted 20,000 required for city status. If not at this time, the release of the 2011 Census data at the end of June 2012 may well do. At that time, a report will be provided back to Council recommending a framework to progress achievement of city status.


Page 226

13.12 STATUS REPORT TO THE COMMUNITY - RESPONSE TO COUNCIL RESOLUTION 151914, ORDINARY COUNCIL MEETING 19 DECEMBER 2011

Responsible Officer: Chief Executive Officer Author Name: Advisor to the Chief Executive Officer Disclosure of Interest: Nil

Seniors Village Relocation

The State Government has committed funds for the construction of 11 seniors units, a community centre and garage facility to house the Autumn Centre bus, next to the existing Warambie Estate. The centre will be operated by National Lifestyle Villages which has substantial experience in operating lifestyle villages, including those catering for seniors.

Seniors will remain at the Bassett Road Seniors Village until the units at the new facility are completed. The Shire will give consideration to relocating existing residents to the new facility at that time.

Buildings and related civil infrastructure is in the design, documentation and approval stage. Site works are likely to commence February 2012 but are approval and weather dependent, as is the related completion date. National Lifestyle Villages and Landcorp are ensuring seniors remain apprised of the progress of the facility and where possible, are engaged in facility design.

Seawall

The Shire has discussed the concept of a seawall with Hydrological Engineers who have advised that the wall would be environmentally and economically unsustainable, as well as hydrologically unsuitable.

Construction of Buildings North of the Kelly Line If this is a reference to the construction of the Seniors Village north of the Kelly line then it

is advised that the building floor levels have been set based on technical advice from

hydrological assessments undertaken by MP Rogers and Associates specifically for the

Warambie Estate and are set above the Kelly Line flood level.

A Karratha Coastal Vulnerability Study has been undertaken and the State and Shire are

working towards developing a policy around management of development in vulnerable

areas, including those north of the Kelly line.

Ensuring that Region D, Category 2 building specifications for projects which the Shire issues permits are being met by builders The specifications for wind loads are defined by the Building Code of Australia and Council has no discretion to vary those provisions. As part of the approval process all building plans submitted are required to be engineer certified to this area's Tropical Cyclone Wind Loads. The plans are checked in turn against the Shire's design criteria for compliance. With respect to residential properties, once the building licence is issued, the Shire is not required under legislation to undertake inspections. Council does however inspect in response to complaints, or as otherwise determined within available Shire resources.


Page 227

Commercial buildings are inspected on completion in accordance with legislation. With regard to both residential and commercial premises, the onus rests with the builder to ensure compliance with the building licence issued. The issue of inspections is a matter likely to be addressed under proposed legislation wherein inspections will occur on a risk basis as determined by a Building Surveyor at the time of approval of building plans. This may result in select premises requiring certification at various stages of the construction process. Economic Status of the Karratha community The Shire of Roebourne developed an Economic Prospectus document in 2011 which provides an overview of the local economy. The prospectus can be downloaded from http://www.roebourne.wa.gov.au/Assets/community/economic_prospectus.pdf. More recently, the Shire of Roebourne commissioned the creation of a web enabled economic profile of the Shire which details the following:

How our economy is performing – size, productivity, indicators;

How our economy is structured – employment by industry, value added by industry and industry sector profiles;

What is the size and location of employers – business by turnover and employment size;

Who are our workers – profile of the workforce;

Who are our residents – key statistics; and

Who is in the labour force – key statistics. The economic profile will be officially launched early in 2012 and made available from the Shire of Roebourne website. In the interim, the economic profile can be accessed from the Shire's website via http://economy.id.com.au/Default.aspx?id=381&pg=12000. Fly In/Fly Out Policy of Rio Tinto and Woodside and cost/benefit and social benefit analysis for the Shire The Shire has not specifically examined the impact of fly in/fly out policies with respect to Rio Tinto and Woodside. That said, the Shire submitted in October 2011 to the Inquiry into the use of 'fly-in, fly-out' (FIFO) workforce practices in regional Australia conducted by the House of Representatives Standing Committee on Regional Australia. The Shire's submission addresses matters raised regarding 'cost/benefit' and 'social benefit' analysis and the Committee's Terms of Reference whilst not specific to this region, do give due regard to those issues. The Shire's submission to the Inquiry is available at: http://www.aph.gov.au/house/committee/ra/fifodido/subs.htm. Detail about the House of Representative's inquiry, particularly its terms of reference, can be accessed at: http://www.aph.gov.au/house/committee/ra/fifodido/index.htm. Down stream processing industries - what industries, how many employees and when will they be established The Shire, through its economic development portfolio, is not currently involved in a project related to down stream processing. The Shire is however partnering, and financially contributing, with other relevant agencies to the following projects:

http://www.roebourne.wa.gov.au/Assets/community/economic_prospectus.pdf

http://economy.id.com.au/Default.aspx?id=381&pg=12000

http://www.aph.gov.au/house/committee/ra/fifodido/subs.htm

http://www.aph.gov.au/house/committee/ra/fifodido/index.htm


Page 228

Map and Gap and Supply Chain Analysis The Karratha and Districts Chamber of Commerce and Industry (Lead agency), the Shire of Roebourne, the Pilbara Development Commission and other members of the Coastal West Pilbara Economic Development Task Force in a research study which encompasses a map and gap analysis of local business and supply chain analysis with a view to developing plans to provide business opportunities and diversify the local economy. ACIL Tasman is the successful consultant and they have commenced work on the map and gap process. Workshops and interviews will be held in February for local business operators to contribute to the research project. It is planned to have the research project completed by the end of March 2012.

West Pilbara Business Support Study The Small Business Centre West Pilbara (lead agency), the Shire of Roebourne, the Pilbara Development Commission and other members of the Coastal West Pilbara Economic Development Task Force in a research study to determine business support models, particularly the feasibility of a business park/incubator in Karratha with transferability to other towns in the West Pilbara. CSS Strategic is the successful consultant and the project is planned to be completed by the end of March. Environmental effects of the emissions from flare towers at the gas plant The Shire has no control over the activities undertaken at either gas plant. The Shire's Environmental Health Service has liaised with the Department of Environment and Conservation (DEC) who are responsible for the licensing and monitoring of both the Karratha (Joint Venture) Gas Plant and the Pluto Gas Plant. Pluto plant is subject to a DEC Works Approval, which required them to develop a Commissioning Plan which included management of the stack emissions during the plant start-up. A Ministerial Condition also exists in relation to the operation of the plant that requires an air quality management plan both in relation to the stacks (i.e. the discharge points) and the ambient air around the plant. Since the discharge point is on fire and subject to high temperatures, having a monitoring device directly at the top of the stack is unfeasible. The KJV Gas Plant is subject to a current DEC license which also includes a similar air quality monitoring program, sets limits for stack emissions, and requires reporting of any 'dark smoke' emissions to the DEC. Monitoring reports are submitted to the DEC together with an annual environmental report. The DEC license and works approval documents for both facilities are available from the DEC website at http://www.dec.wa.gov.au/. The annual report for Woodside is available from Woodside's website at: http://www.woodside.com.au/Pages/default.aspx. Statistics relating to the stack emissions are also available on this website. Shire Rates - present projected to reflect KCN costs to the Shire of maintenance as well as construction costs Council is currently updating its long term Forward Capital Works Plan as part of the development of its long term Financial Plan and Corporate Business Plan. These plans are to be based on the principles of asset management and whole-of-life costings. The long term Financial Plan will articulate the projected impacts on rating revenue based on growth

http://www.dec.wa.gov.au/

http://www.woodside.com.au/Pages/default.aspx


Page 229

of Council's rate base (i.e. new subdivisions) and required increases in the differential rate in the dollar. Community meetings Every third Council meeting is held on a rotational basis at Dampier, Point Sampson, Roebourne or Wickham. There merit in the concept of community meetings, a matter that will be considered by Council as part of the proceedings of this Ordinary Council Meeting.


Page 230

13.13 WALKINGTON AND KARRATHA LIBRARY PILBARA CITIES FUNDING APPLICATION

File No: CS.28, CS.30



Attachment(s) CONFIDENTIAL- Pilbara Cities Submission

Report to be distributed at Council Briefing Session

PURPOSE For Council to receive the Walkington and Karratha Library Pilbara Cities Funding submission. BACKGROUND The Walkington Theatre (the Theatre) was closed in December 2010 and the Karratha Community Library (the Library) in March 2011 due to severe damage to the facilities and 'furnishings/stock' from water ingress and mould. Pilbara TAFE gave notice to terminate the joint agreements on 13 April 2011, effective as at 13 April 2012. There are ongoing legal negotiations with Pilbara TAFE (now Pilbara Institute) and the Department of Training and Workforce Development regarding obligations (financial or otherwise) under the joint agreements. That said, there is a requirement to plan for the short and long-term needs of a regional theatre and Karratha community library. A 'Business Case' or proposal was prepared and submitted through Pilbara Cities for Royalties for Regions funding in December 2011. The funding submission which provides for short term (five years and less) and long term (five years plus) solutions requests the following: Walkington Theatre

Short Term - reinstatement of the theatre program through the establishment,

management and delivery of events as a mobile enterprise.

Long Term - construction of a new theatre.

Karratha Community Library

Short Term - commercial space to house a temporary library (the interim library at

the Pam Buchanan Family Centre being a temporary facility).

Long Term - construction of a Karratha Civic precinct which would incorporate a

contemporary library.

The Shire has committed if successful in attaining funding through Pilbara Cities Office to repayment of any capital contribution obtained through legal negotiations/redress. LEVEL OF SIGNIFICANCE In the context of Council Policy CE8 - Significant Decision Making Policy this has high level significance.


Page 231

The developments under this funding request are critical to the achievement of the intent and outcomes prescribed under the Karratha City of the North Plan. That is, a well resourced, well serviced regional city that provides for the social and cultural needs of the community and attracts population growth and investment. In the context of protracted legal negotiations on the joint agreements relevant to both facilities, an alternate approach is required to ensure reinstatement of a theatre and library service which are standard services expected within a regional township. Further, Pilbara TAFE's notice of intention to terminate in relation to the Theatre, means that there is no confirmed replacement (formally obtained via agreement with Pilbara Institute) funding for the provision of the Shire of Roebourne's Annual Arts Program in 2012. COUNCILLOR/OFFICER CONSULTATION The Council has been kept apprised of the intention to submit a Business Case to Government for the short and long term needs of the Theatre and Library. The Business Case was submitted subsequent to repeat meetings and/or negotiations with relevant State Government departments, the Pilbara Cities Office and the Minister for Regional Development; Lands. COMMUNITY CONSULTATION There has been considerable community and media interest in the reinstatement of the Theatre and Library service. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS One of the underlying premises of the Karratha City of the North Plan is a well resourced, well serviced and vibrant city that attracts substantial population growth and investment. The provision of a modern theatre, theatre arts program, and library service are fundamental to achieving outcomes under the Plan. FINANCIAL IMPLICATIONS Total funding request amounts to approximately $55 million the breakdown of which is presented on page six of the Business Case. Success in attainment of Royalties for Regions funding under the project will require repayment of any contribution realised under the joint agreements for the theatre and library. STRATEGIC IMPLICATIONS Under the Shire's Strategic Plan 2009-2013, the project is relevant to: Key Goal One: Communities Objectives: - Creating aesthetically and vibrant towns - Facilitating inclusive and engaged communities - Providing a range of appropriate facilities that reflect the demography of communities Initiatives: - Progressively implement and review that the key priorities of the City of the North Strategic Plan are delivered - Enhance the sense of community by coordinating a range of community events and activities Key Goal Two: Delivering Services Objectives: meeting the set service standards Initiatives: - Set service standards and regularly review to ensure they reflect the communities' priorities.


Page 232

RISK MANAGEMENT CONSIDERATIONS In developing the submission the Shire considered all related risks and mitigated their effects where necessary. The Shire views that the risks of not delivering this project significant outweigh the risks of delivery. In light of the other major projects, development in the region and the broader vision for Karratha and the Pilbara generally, it is essential that the Shire reinstate these services through this funding submission. ISSUES Economic Issues Good service standards are critical to business investment. Social Issues There has been considerable community and media interest in the reinstatement of the library and theatre and related services. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues A theatre program is critical to the cultural fabric of the community.


RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter.

CONCLUSION The Business Case presented in December 2011 for Royalties for Regions funding is critical to effecting short and long term solutions for a theatre and library service. This is particularly so in the context of ongoing protracted legal negotiations in respect to the joint agreements and the likely level of return of contribution given the damaged state of the facilities. The delivery of modern facilities and services comparable to the concept of a city under the Karratha City of the North Plan is critical if related outcomes are to be achieved.


Page 233

14 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN

GIVEN

Nil

15 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE

HAS BEEN GIVEN

Nil


Page 234

16 URGENT BUSINESS APPROVED BY THE PERSON

PRESIDING OR BY DECISION

7.31pm Cr Smeathers left Chambers

16.1 LONG TERM SUSTAINABILITY

COUNCIL RESOLUTION

Res No : 151907

MOVED : Cr Vertigan SECONDED : Cr Lally That Council move in camera.

CARRIED

FOR : Cr Long, Cr Lockwood, Cr Lally,Cr Pritchard, Cr Vertigan, Cr Bailey,Cr Miller, Cr Bertling, Cr Saylor. AGAINST : Nil

7.32pm Cr Smeathers reentered Chambers

COUNCIL RESOLUTION

Res No : 151908

MOVED : Cr Lockwood SECONDED : Cr Smeathers That Council suspend Standing Orders to allow for open discussion of this item.

CARRIED


COUNCIL RESOLUTION

Res No : 151909

MOVED : Cr Smeathers SECONDED : Cr Lally That Council reinstate Standing Orders.

CARRIED



Page 235

COUNCIL RESOLUTION

Res No : 151910

MOVED : Cr Lally

SECONDED : Cr Vertigan


1. RECEIVE the Report on Long Term Sustainability. 2. ACKNOWLEDGE the financial circumstances presented in the

Report and the likely impact on Council's sustainability and capacity to deliver outcomes under the Karratha City of the North Plan in the absence of guaranteed Government financial support for those activities.

3. ACKNOWLEDGE the potential financial impost and time delay for the Shire in achieving outcomes in relation to the theatre and library as a result of the preliminary assessment of the application by the Pilbara Cities Office declining to fund the short and long term requirements for a community theatre and library.

4. ACKNOWLEDGE that the option presented by the Minister for Regional Development; Lands of the 'Lazy Lands' project to provide a long term sustainable funding stream to Council has not delivered the funding required in the timeframe required. Further, that the restrictions placed on the stream of funding do not provide to Council the discretionary capacity to self determine projects for inclusion in Council's Strategic Community Plan.

5. ACKNOWLEDGE the financial risk posed to Council of the Commonwealth Government's transfer of responsibility for municipal service delivery to Indigenous communities in the absence of clearly identified funding for service delivery and infrastructure upgrades.

6. ACKNOWLEDGE the financial risk to Council of the cost escalations associated with the Pilbara Underground Power Project.

7. ACKNOWLEDGE current staffing constraints and the unsustainable level of output in the context of the growth demands under Government's Pilbara Cities Initiative and Karratha City of the North Plan.

8. PRIORITISE strategic priorities within Council's Corporate Business Plan accounting for the capacity of current staffing levels to manage those priorities and other developments under the Karratha City of the North Plan.

9. REVIEW and REPRIORITISE Directorate Plans to align with the capacity of Council to deliver its strategic priorities under its Corporate Business Plan.

10. RECONFIRM the request to the Minister for Regional Development; Lands for assignment to Council of the land currently occupied by the Karratha Entertainment Centre and the Karratha Entertainment Centre oval for development purposes.

11. APPROACH the Minister for Regional Development; Lands to work collaboratively with Council to SECURE, by 16 April 2012, financial outcomes with the Resource Sector, or through an alternative source funded by the State Government, that ensures the long term financial sustainability of Council, rather than reliance on ad hoc funding sourced on a project by project basis.


Page 236

12. REITERATE to the Minister for Regional Development; Lands the importance of the Community Funding Analysis Model (Developer Contributions) adopted by Council on 19 December 2011 and SEEK the Minister's support for the Community Funding Analysis Model to ensure greater financial certainty to long term financial sustainability.

CARRIED



Page 237

17 MATTERS BEHIND CLOSED DOORS

17.1 ACCOUNTS RECEIVABLE FINANCIALS – DECEMBER 2011


Page 238

Cr Smeathers declared a financial interest Item 17.2 Pilbara Underground Power Project. Nature of Impartiality: Cr Smeathers is an employee on maternity leave from Horizon Power. Cr Lockwood declared an impartiality interest Item 17.2 Pilbara Underground Power Project. Nature of Impartiality: Cr Lockwood’s husband is responsible for delivering the Pilbara Underground Power Project as of 20/02/2012. 8.20pm Cr Lockwood and Cr Smeathers left room 17.2 PILBARA UNDERGROUND POWER PROJECT (PUPP) UPDATE

File No: EN.9


Reporting Author: Executive Manager Financial Services


Applicant/Proponent: Horizon Power/Pilbara Cities Office


Attachment(s) 1. Endorsed PUPP Funding Agreement

2. Letter to Ratepayers PUPP 30JAN2012

OFFICER’S RECOMMENDATION That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

1. REAFFIRM Council’s support for the capping of the $21 million

dollar contribution from the Shire towards the Pilbara Underground Power Project.

2. REQUEST the Minister sign off the Pilbara Underground Power Program funding agreement between the Shire of Roebourne and Horizon Power by 28 February 2012.

3. RESOLVE that in the event that the Shire is approached to reconsider the financial modelling of the Pilbara Underground Power Project following the 28 February 2012, that the Shire will not proceed with the issuing of the Pilbara Underground Power Project contribution in the 2012/13 financial year due to insufficient rate payer notification and that the issuing of the PUPP contribution will be undertaken in the 2013/14 financial year.

4. DIRECT the Chief Executive Officer to write to the Chief Executive Officer elect of Horizon Power instructing that any disturbance of ratepayers or Shire property (inclusive of roads, footpaths and causeways) is repaired by horizon Power to an approved standard by Horizon Power, as advised by the Executive Manager Works.


Page 239

COUNCIL RESOLUTION

Res No : 151911

MOVED : Cr Pritchard SECONDED : Cr Miller That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

1. REAFFIRM Council’s support for the capping of the $21 million

dollar contribution from the Shire towards the Pilbara Underground Power Project.

2. REQUEST the Minister sign off the Pilbara Underground Power Program funding agreement between the Shire of Roebourne and Horizon Power by 28 February 2012.

3. RESOLVE that in the event that the Shire is approached to reconsider the financial modelling of the Pilbara Underground Power Project following the 28 February 2012, that the Shire will not proceed with the issuing of the Pilbara Underground Power Project contribution in the 2012/13 financial year due to insufficient rate payer notification and that the issuing of the PUPP contribution will be undertaken in the 2013/14 financial year.

4. DIRECT the Chief Executive Officer to write to the Chief Executive Officer elect of Horizon Power instructing that any disturbance of ratepayers or Shire property (inclusive of roads, footpaths and causeways) is repaired BY Horizon Power to an approved standard as advised by the Executive Manager Works.

CARRIED

FOR : Cr Long, Cr Lally, Cr Pritchard, Cr Vertigan, Cr Bailey,Cr Miller, Cr Bertling, Cr Saylor. AGAINST : Nil

8.31 pm Cr Lockwood and Cr Smeathers re-enter room


Page 240

17.3 TENDER 14-11/12 SUPPLY, INSTALLATION AND CONSTRUCTION OF BULGARRA PUBLIC OPEN SPACE PROJECT

File No: CM.77


Reporting Author: Manager Community Facilities




Attachment(s) RFT 14 – 11/12 Evaluation and Recommendation Report distributed at Council Brief

PURPOSE To seek Council’s endorsement of a successful Tenderer for Request For Tender (RFT) 14 – 11/12 Supply, Installation and Construction of Bulgarra Public Open Space Project. BACKGROUND At the Ordinary Council Meeting on the 19 December 2011, Council resolved to: COUNCIL RESOLUTION Res No : 151920 MOVED : Cr Pritchard SECONDED : Cr Bertling 1. That Council by SIMPLE Majority RESOLVES to AUTHORISE the Chief Executive Officer to call tenders for the supply, installation and construction of the Bulgarra Public Open Space project. 2. That Council by ABSOLUTE Majority DELEGATE to the Chief Executive Officer the ability to award the supply, installation and construction of the Bulgarra Public Open Space project subject to the successful tender being within the allocated budget and the tenderer meeting the compliance criteria and scope of works requirements. As detailed in the attached Evaluation and Recommendation Report, tenders were unable to provide the full scope of works itemised for Stage One, within the allocated budget. Hence, officers have returned to Council for endorsement of a revised Stage One. LEVEL OF SIGNIFICANCE The level of significance in relation to this project is very high given the amount of external funding secured to complete the public open space (POS) component of the Bulgarra Sporting Precinct Master Plan. Under Council Policy CE8 Significant Decision Making Policy, this project is defined as “High” significance and has implications on Council assets. The creation of passive POS within the Bulgarra Sporting Precinct site has a significant positive impact on the community. COUNCILLOR/OFFICER CONSULTATION Consultation was conducted through the Bulgarra Sporting Precinct Project Control Group prior to this project being presented to Council requesting to invite Tenders.


Page 241

COMMUNITY CONSULTATION No community consultation is required through the tender process. Community consultation was undertaken during the design phase of the project and greatly assisted in shaping the final design. STATUTORY IMPLICATIONS Section 3.57 of the Local Government Act 1995 states: Tenders for providing goods or services:

(1) A local government is required to invite tenders before it enters into a contract of a prescribed kind under which another person is to supply goods or services.

(2) Regulations may make provision about tenders. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The Construction of the Bulgarra Public Open Space component has a current budget allocation with the 2011/12 budget of $675 000. This budget was allocated through the Bulgarra Sporting Precinct Control Group to deliver Stage One of the wider POS Master Plan. Tenderers costs and evaluations are provided in the attached Recommendation Report. STRATEGIC IMPLICATIONS The Shire of Roebourne’s Strategic Plan 2009 - 2013 provides:

Key Goal One – Communities Objective – Creating aesthetically attractive and vibrant towns

Providing a range of appropriate facilities that reflect the demography of the Communities Priority 2011/12 -Master plan and commence construction of stage 1 of the Bulgarra Community Playground.

RISK MANAGEMENT CONSIDERATIONS The procurement of professional and highly specialised playground equipment suppliers minimises the risk posed to the Shire in terms of quality of fixtures and reduction in ongoing maintenance issues. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues The Shire of Roebourne is committed to the provision of high quality Recreation facilities in the region. The Bulgarra sporting precinct offers such a facility for residents to reap the benefits of an active and healthy lifestyle. The Public Open Space component of the sporting precinct, including associated playground, increases the age range of residents that can enjoy the facility, and creates a more functional and family orientated facility. Environmental Issues The full POS Master Plan includes increased areas of lawn and landscaping that will have increased demand on water resources at the facility. It is anticipated however that the ongoing maintenance of the facility is achieved within current capabilities Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


Page 242

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation in delivering this project as it is planned and budgeted for in the 2011/12 financial year.

There will be an impact on Council once the project is delivered, in particular the Shire’s Parks and Gardens department; maintaining the additional green space and play equipment. This department has been consulted in particular regarding the rolling out and staging of the development and a logical approach to provide the best outcome for a maintenance aspect.

RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY At the 19 December 2011 Ordinary Council Meeting, Council resolved to Delegate Authority to the Chief Executive Officer, providing the Tender appointed was within allocated budgets and met both compliance and scope of works criteria. The Tenders were unable to price the scope of works within the allocated budget, hence Council must consider the project and scope of works once more. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to NOT PROCEED with acceptance of Tenders for the Request for Tender 14-11/12 Supply, Installation and Construction of Bulgarra Open Space Project.

CONCLUSION Tenders have been invited for the supply, installation and construction of the Bulgarra Open Space Project in accordance with the Request for Tender approved by Council at its meeting held on the 19 December 2011. The submissions have been evaluated in accordance with legislative and policy requirements and a confidential recommendation and evaluation report is attached for Council’s consideration.


That Council by SIMPLE Majority pursuant to Section 3.57 of the Local Government 1995 (Functions and Administration Regulations) RESOLVES to ENDORSE the recommendations of the Director Community and Corporate Services as contained in the Confidential Evaluation and Recommendation Report attached for Request for Tender 14-11/12 Supply, Installation and Construction of Bulgarra Open Space Project.


Page 243

COUNCIL RESOLUTION

Res No : 151912

MOVED : Cr Pritchard SECONDED : Cr Smeathers That Council by SIMPLE Majority pursuant to Section 3.57 of the Local Government Act 1995 and Local Government (Functions and Administration) Regulations 1996 RESOLVES to RECOMMEND:

1) the appointment of EarthCare (Australia) Pty Ltd ABN 20 072 254 285 as the preferred Tenderer for the delivery of Bulgarra Public Open Space; Stage One scope of Works. Eather Care (Australia) Pty Ltd has provided the most advantageous Tender and best value for money to the Shire of Roebourne based on the assessment of the compliance criteria, qualitative criteria and pricing structures offered under RFT14-11/12 – Supply, Installation and Construction of Bulgarra Open Space.

2) DELEGATE to the Chief Executive Officer negotiate the final

Stage One scope of works on the basis that the project costs are within the allocated budget.

CARRIED



Page 244

17.4 BULK INFRINGEMENT WITHDRAWAL

File No: LE.202

Responsible Executive Officer: Director Development, Regulatory & Infrastructure





Attachment(s) 1. Attachments front page

2. Bushfire Inf past stat

3. Camping Inf past stat

4. Dog Inf past stat

5. Litter Inf past stat

6. ORV Inf past stat

7. Parking Inf old stat

8. Parking Inf past stat

9. Pools Inf past stat

PURPOSE During the process to re-establish the use of the Fines Enforcement Registry (FER), a number of older infringements have been found to be no longer enforceable, due to the age or validity of the infringement. Any infringement which is either invalid or outside the statute date will need to be withdrawn. BACKGROUND Ranger Services have been working to reinstate the Fines Enforcement registry (which does not appear to have been used since 2005) and in doing so a significant amount of preparatory work has determined that a number of the outstanding fines are no longer enforceable, primarily due to the age of the infringement (greater than 2 years) or the validity of the infringement (incorrect legislation applied, incorrectly completed form). The number of infringements are quite large being broken into the following categories:-

44 unpaid parking infringements from 10 August 2010 (including 14 days after gazettal of new Parking Local Laws)

18 unpaid infringements under the Building Regulations 1989

65 unpaid infringements under the Dog Act older than 1 year

15 unpaid infringements under the Litter Act older than 1 year

14 unpaid infringements under the Control of Vehicle (Off-road areas) Act older than 1 year

1 unpaid infringement under the Bush Fires Act older than 1 year


Page 245

6 unpaid infringement under the Caravan Parks and Camping Act older than 1 year

163 infringements to be withdrawn – estimated value $18000.00

The cancellation of these infringements enables us to proceed with establishing the FER’s process. These numbers are correct up to the 1 March 2012 as we envisage this will be the date FER’s will be live. If we are unable to initiate FER’s by this date further infringements will fall out of statute and the values and numbers will change.

The statute of limitation for prosecuting an offence is governed by the Criminal Procedure Act 2004. Section 21(3) states inter alia:

“A prosecution of a person for a simple offence must be commenced within 12 months after the date on which the offence was allegedly committed, unless another written law provides otherwise or the person consents to it being commenced at a later time.”

This legislation applies to any infringement issued under the following Acts;

Litter Act 1979

Dog Act 1976

Caravan Parks and Camping Grounds Act 1995

Control of Vehicles (Off-road areas) Act 1978

Bush Fires Act 1954

The statute of limitation for prosecuting an offence under the Local Government Act

1995 and its local laws is covered by Section 9.25(2) of the Local Government Act

1995 which states inter alia;

“Proceedings for any other offence against this Act may be commenced within 2 years after the offence was committed, but not later.”

These outstanding infringements do not form a debt in terms of the Shire's accounts/financial statements. Unpaid infringements simply sit on the infringements model not the accounting system with paid infringements recorded as income. The only time that an infringement is classified as a debt is when it is court imposed. The withdrawal of the parking infringements is primarily due to an administrative error, whereby Rangers were issuing infringements on books listing the superseded (repealed) parking local laws. Should the Shire pursue these in Court, our case would be thrown out. To prevent any reoccurrence of this, Ranger Services are liaising with FER to enable any infringements to be forwarded for inclusion within the FER, which will enable enforcement of the infringement. Once an infringement is referred to FER, the infringement notice then becomes a court order and further fees are added to the original amount. Failing to pay an infringement notice can result in the loss of a driver's or vehicle license, even if the offence was not traffic related. In effect, the FER acts as a collection agency to ensure that the outstanding infringement payment is collected and paid to the Shire. It also enabled the recipient of the infringement to have the matter heard in court or enter into a time to pay program. The other option available to the Shire if the infringement is not paid, is to withdraw the infringement and initiate prosecution of the offender in court. In the majority of cases, the officer time spent preparing for the case, legal advice and other court related costs would not be covered by the court imposed penalty or allocation of costs by the court.


Page 246

Ranger Services are developing a policy and process for referring unpaid infringements to FER to ensure that the Shire does not find itself in this position again. New infringement books have also been distributed to the Rangers which refer to the current Parking Local Laws. Although the Chief Executive Officer has delegated authority to write off monies subject to the debt not exceeding $100.00, in several of these cases, the outstanding infringement exceeds $100.00. This together with the total outstanding monies totalling approximately $18000.00, has necessitated this to come before Council. Should these infringements not be cancelled they would sit on our infringement systems and remain unenforceable. LEVEL OF SIGNIFICANCE Low COUNCILLOR/OFFICER CONSULTATION Officers from the Shires Finance Department and Compliance Department have been consulted on this item COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Statutory Implications have been listed in the report, including Criminal Procedure Act 2004. Section 21(3):

“A prosecution of a person for a simple offence must be commenced within 12 months after the date on which the offence was allegedly committed, unless another written law provides otherwise or the person consents to it being commenced at a later time.”

Local Government Act 1995 Section 9.25(2):

“Proceedings for any other offence against this Act may be commenced within 2 years after the offence was committed, but not later.”

POLICY IMPLICATIONS Nil FINANCIAL IMPLICATIONS Although the outstanding monies are not considered a “debt”, by not referring these matters to FER within the statutory timeframes, or correctly issuing the infringement, an estimated $13740.00 has not been received by the Shire. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable.


Page 247

ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY The Chief Executive Officer has delegated authority to write off monies subject to the debt not exceeding $100.00, in several of these cases, the outstanding infringement exceeds $100.00. Although the outstanding monies are not technically a debt, this item is treating them as such. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.1 of the Local Government Act 1995 RESOLVES to RETAIN the outstanding infringement notices, in the knowledge that they cannot be enforced.

CONCLUSION A number of outstanding infringements have been found to be no longer enforceable, due to the age or validity of the infringement. Any infringement which is either invalid or outside the statute date needs to be withdrawn.


That Council by Simple Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to WITHDRAW the 138 infringements attached to this report.


Page 248

COUNCIL RESOLUTION

Res No : 151913

MOVED : Cr Lally SECONDED : Cr Miller That Council by Simple Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to WITHDRAW the 138 infringements attached to this report.

CARRIED



Page 249

17.5 KARRATHA RESIDENTIAL INFILL PROGRAM

File No: LP.75




Applicant/Proponent: Pilbara Cities, Department of Regional Development and Lands

Disclosure of Interest: Shire of Roebourne Council is beneficiary

Attachment(s) 1. 3/10/11 SCM Minutes – Resolution 151825

2. 19/12/11 OCM Minutes – Resolution 151931

3. Pilbara Cities Letter Dated 24 November 2011

4. Draft Expression of Interest for Joint Venture Development Proposal


That Council by Simple Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to ENTER into negotiations in good faith with the Department of Regional Development and Lands to obtain tenure over those land parcels allocated to the Shire of Roebourne as part of Stage 1 of the Lazy Lands Project inclusive of the portion of Crown Reserve 32320 as per resolution 151931 and as part of those negotiations:

a. Express a preference to obtain the land freehold in lieu of a Development Lease as originally recommended by Pilbara Cities; and

b. Request that the Minister for Regional Development and Lands

consider varying the unimproved value of the land as determined by the Valuer General having regard to the broader community benefit a reduced sale price would deliver to the Shire of Roebourne community.

Note: that there are several unknown considerations which may affect the ability Shire’s ability to undertake development on some or all of the land parcels.


Page 250

COUNCIL RESOLUTION

Res No : 151914

MOVED : Cr Vertigan SECONDED : Cr Lally That Council by Simple Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to ENTER into negotiations in good faith with the Department of Regional Development and Lands to obtain tenure over those land parcels allocated to the Shire of Roebourne as part of Stage 1 of the Lazy Lands Project inclusive of the portion of Crown Reserve 32320 as per resolution 151931 and as part of those negotiations:

a. REJECT the offer of a development lease and request the land freehold.

b. REQUEST that the Minister for Regional Development and Lands

consider varying the unimproved value of the land as determined by the Valuer General having regard to the broader community benefit a reduced sale price would deliver to the Shire of Roebourne community.

Note that there are several unknown considerations which may affect the ability Shire’s ability to undertake development on some or all of the land parcels.

CARRIED


Reason for variation: Council amended part A of the officer’s recommendation to add strength to its position


Page 251

17.6 COMMUNICATIONS CONSULTANT REQUEST FOR TENDER

File No: CR.49

Responsible Executive Officer: Director Strategic Projects and Business

Reporting Author: Project Officer, Strategic Projects


Applicant/Proponent: Project Officer, Strategic Projects


Attachment(s) Tender Document

PURPOSE To seek Council endorsement of the Tender package for the Communications Consultant and agree to call tenders. BACKGROUND In May 2011 the Strategic Projects directorate sought quotations to appoint a Communications Consultant to develop, implement and evaluate effective, high-quality communications/public relations strategies across its range of strategic community well-being and infrastructure projects being delivered under the Karratha: City of the North Plan. A contractor was appointed in June 2011. The initial contract was intended for a six-month period for a total of $68,640. Since engagement other directorates within the Shire have also utilised this resource leading to a further $22,571. This initial six-month contract was extended to March 2012. Due to the value of the contract nearing $100,000 it is now necessary to call Tenders for the Communications Consultancy. The tender document has been prepared and the scope of services and core responsibilities include: Management Support

Assist the Shire President and Executive to deliver a proactive media management program; and

Maintain effective public relations and communications strategies.

Public Relations / Communications Strategies

Implement public relations and communications strategies and activities which raise awareness of and interest in the strategic community well being and infrastructure projects being constructed as part of the Karratha: City of the North Plan; and

Monitor the effectiveness of public relations and communications strategies and activities, and recommend amendments where appropriate.

Media Relations

Provide high level media advice to the Shire President and Executive on all matters concerning the Shire of Roebourne’s strategic community well being and infrastructure projects;

Manage a large volume of media enquiries, ensuring excellent customer service;


Page 252

Write media releases, arrange photo opportunities and media briefings, and prepare background material for distribution; and

Develop and maintain active media contacts with local, state and national media, trade publications, local government journals and other major media outlets, to achieve a high level of proactive promotional coverage for the Shire of Roebourne’s strategic community well being and infrastructure projects.

Publications

Plan, prepare and produce corporate publications such as brochures, fact sheets, e-newsletters, reports and other documents as directed.

Provide advice to staff on publications including content, structure, format, production, distribution and evaluation.

Actively promote and ensure adherence to the corporate standards.

Assist with the preparation of funding applications.

Assist with the preparation of reporting documents and funding acquittals. Community Information

Assist Shire President/Executive with speaking engagements to external groups including residents, community groups, investors and the like and prepare speeches/presentations as required.

Events

Manage the organisation of official event openings for all major facilities, including and not limited to:

o Frank Butler Community Centre o Roebourne Aquatic Centre o Karratha Leisure Complex

Contribute to the organisation of community consultation workshops etc.

Assist in preparing and staffing Council’s annual exhibits such as FeNaCING.

LEVEL OF SIGNIFICANCE The significance of this decision is high as it will impact on the ability of the Shire of Roebourne to effectively communicate significant details of the projects being delivered under the Karratha: City of the North Plan to funding partners, Government representatives and residents of the Shire. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with the Chief Executive Officer and Senior Communications Advisor to agree to continue engaging the services of a Communications Consultant and form the scope of works included in the Tender Document. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Tenders are to be called in accordance with Section 3.57 of the Local Government Act which states a local government is required to invite tenders before it enters into a contract of a prescribed kind under which another person is to supply goods or services. FORM OF CONTRACT The Form of Contract to be utilised will be AS4122-2000 General Conditions of Contract for the Engagement of Consultants.


Page 253

POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The Communications Consultant is costed to the Strategic Projects directorate as a direct cost through the communications and marketing allocation within project budgets. No budget amendments or further funding is being sought. Where services are required by other internal departments, each department will budget accordingly. STRATEGIC IMPLICATIONS The Communications Consultant will provide a service directly related to the provision of the Karratha: City of the North Plan which is linked with Council’s Strategic Plan 2009-2013. Specifically: Key Goal One: Communities We will further develop and maintain the infrastructure and facilities to create aesthetically attractive and liveable towns which will develop into more diverse and balanced communities. Objective: Providing a range of appropriate facilities that reflect the demography of communities.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues The Communications Consultant is to provide effective communications/public relations to the community residing within the Shire of Roebourne and in the wider Pilbara region. This communication will ensure the public is kept informed on the development and progress of the strategic community well-being and infrastructure projects being delivered under the Karratha: City of the North Plan. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY If a Communications Consultant is not recruited, this will impact on the capacity and resourcing of the Shire’s Public Relations department. Currently this department is made up of a Senior Communications Advisor and a Communications Officer whose workloads would dramatically increase with the addition of the tasks being performed by the current Communications Consultant. Additionally the Strategic Projects directorate do not have the expertise or the time availability to take on these responsibilities within the current resourcing.

RELEVANT PRECEDENTS The Strategic Projects directorate has already been engaging the services of a Communications Consultant. This contract was initially for a six-month period and expired in December 2011. Due to the cost of the contract due to exceed $100,000 it has become necessary to call for Tenders.


Page 254

DELEGATED AUTHORITY The contract will be managed in accordance with delegated authority limits of Council Officers. VOTING REQUIREMENTS Absolute Majority

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.1 of the Local Government Act 1995 does NOT APPROVE the scope of works and elects not to call tenders at this time.

CONCLUSION The initial contract for a Communications Consultant expired in December 2011, the Strategic Projects directorate wish to continue the engagement of this service and have extended the contract to March 2012. In order to continue the engagement of an external consultant to provide these services it has become necessary to call for Tenders due to the total contract cost due to exceed $100,000.


That Council by ABSOLUTE Majority pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to:

1. INVITE Tenders for a Communications Consultant to provide

effective communication/public relations in accordance with the Communications Consultant Scope of Works as outlined in ATTACHMENT 1.

2. DELEGATE AUTHORITY to the Chief Executive Officer to award the tender for appointment of the Communications Consultant in accordance with the terms and conditions and for the scope of works as outlined in the Tender Document, ATTACHMENT 1.


Page 255

COUNCIL RESOLUTION

Res No : 151915

MOVED : Cr Lockwood SECONDED : Cr Smeathers That Council by ABSOLUTE Majority pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to:

1. INVITE Tenders for a Communications Consultant to provide

effective communications/public relations in accordance with the Communications Consultant Scope of Works as outlined in ATTACHMENT 1.

2. DELEGATE AUTHORITY to the Chief Executive Officer to award the tender for appointment of the Communications Consultant in accordance with the terms and conditions and for the scope of works as outlined in the Tender Document, ATTACHMENT 1.

CARRIED



Page 256

17.7 KARRATHA LEISURE COMPLEX – REGIONAL DEVELOPMENT AUSTRALIA FUNDING

File No: CP.223, CP.226

Responsible Executive Officer: Director Strategic Projects and Business

Reporting Author: Strategic Projects Administration Coordinator




Attachment(s) 1. Federal Safety Certificate 2. Occupational Health and Safety

Management System Registration 3. Public Liability and Contract Works

Insurance 4. Workers Compensation Insurance 5. D&B Payment Risk Report 6. Deed of Assignment 7. Deed of Novation 8. Legal Advice – Kott Gunning Lawyers 9. Pindan Contracting – Current Projects 10. Pindan Contracting - Completed Projects


That Council by ABSOLUTE Majority pursuant to Section 3.57 of the Local Government Act 1995 (Functions and Administration Regulations) RESOLVES to

1. ENDORSE the Deed of Assignment to transfer the Contract for the Design and Construction of the Karratha Leisure Complex (Tender G06-10/11), from Pindan Pty Ltd to Pindan Contracting Pty Ltd.

2. DELEGATE AUTHORITY to the Chief Executive Officer to execute the Deed of Assignment to transfer the Contract for the Design and Construction of the Karratha Leisure Complex (Tender G06-10/11), from Pindan Pty Ltd to Pindan Contracting Pty Ltd.

3. NOTE the Deed of Novation to transfer the provision of Aquatic Engineering Design Services supplied by Geoff Ninnes Fong and Partners Pty Ltd from Pindan Pty Ltd to, Pindan Contracting Pty Ltd.


Page 257

COUNCIL RESOLUTION

Res No : 151916

MOVED : Cr Smeathers SECONDED : Cr Lockwood That Council by ABSOLUTE Majority pursuant to Section 3.57 of the Local Government Act 1995 (Functions and Administration Regulations) RESOLVES to

1. ENDORSE the Deed of Assignment to transfer the Contract for the Design and Construction of the Karratha Leisure Complex (Tender G06-10/11), from Pindan Pty Ltd to Pindan Contracting Pty Ltd.

2. DELEGATE AUTHORITY to the Chief Executive Officer to execute the Deed of Assignment to transfer the Contract for the Design and Construction of the Karratha Leisure Complex (Tender G06-10/11), from Pindan Pty Ltd to Pindan Contracting Pty Ltd.

3. NOTE the Deed of Novation to transfer the provision of Aquatic Engineering Design Services supplied by Geoff Ninnes Fong and Partners Pty Ltd from Pindan Pty Ltd to, Pindan Contracting Pty Ltd.

CARRIED



Page 258

17.8 SUB-LEASE OF LOT 32 & 33 KARASEK WAY – KARRATHA AIRPORT

File No: TT.231, TT.363

Responsible Executive Officer: Director Strategic Projects & Business

Reporting Author: Manager Airport Commercial




Attachment(s) 1. CONFIDENTIAL LETTER – Aspen Medical 2. CONFIDENTIAL LETTER – Lloyd Helicopters


That Council by SIMPLE Majority pursuant to Section 3.58 of the Local Government Act 1995 RESOLVES to APPROVE the proposed sub-lease between Lloyd Helicopters Pty Ltd (ACN 007 916 912) and Aspen Medical (ABN 32 105 250 413) commencing upon execution of Sub-lease and Deed of Consent documents, for a period of three years.

COUNCIL RESOLUTION

Res No : 151917

MOVED : Cr Lally SECONDED : Cr Pritchard That Council by SIMPLE Majority pursuant to Section 3.58 of the Local Government Act 1995 RESOLVES to APPROVE the proposed sub-lease between Lloyd Helicopters Pty Ltd (ACN 007 916 912) and Aspen Medical (ABN 32 105 250 413) commencing upon execution of Sub-lease and Deed of Consent documents, for a period of three years.

CARRIED



Page 259

17.9 CONFIDENTIAL INFORMATION ONLY - UPDATE ON KLC FUNDING.

File No: CP.223

Responsible Officer: Director Strategic Projects And Business

Author Name: Director Strategic Projects And Business


COUNCIL RESOLUTION

Res No : 151918

MOVED : Cr Lockwood SECONDED : Cr Smeathers That Council move out of camera.

CARRIED



Page 260

18 CLOSURE & DATE OF NEXT MEETING

The meeting closed at 8.50pm and the next Ordinary Council Meeting is to be held on 19 March 2012, at the Town Hall, Point Samson.

I, Deputy Shire President, Cr Long, of the Shire of Roebourne, hereby declare on behalf of the Councillors of the Shire of Roebourne that the enclosed Minutes are a true and accurate record of the Ordinary Council Meeting held on 20 February 2012.