ordinary council meeting - leeton shire€¦ · 24/01/2018 · portfolio of $36,901,744 is...

Council Chambers LEETON 2705

ORDINARY COUNCIL MEETING

24 JANUARY 2018

PLEASE TAKE NOTICE that an ORDINARY COUNCIL MEETING will be held in the Council Chambers on Wednesday 24 January 2018 at 7.00PM and your attendance is requested thereat.

Jackie Kruger

General Manager

LEETON SHIRE COUNCIL Ordinary Council Meeting - Wednesday, 24 January 2018

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LEETON SHIRE COUNCIL

AGENDA

ORDINARY COUNCIL MEETING

24 January, 2018

7.00PM ______________________________________________________________ 1. CIVIC PRAYER 2. ACKNOWLEDGEMENT OF COUNTRY 3. APOLOGIES 4. CONFIRMATION OF THE MINUTES

RECOMMENDATION THAT the Minutes of the Ordinary Council Meeting held on Wednesday, December 13 2017, as circulated, be taken as read and CONFIRMED.

5. DECLARATIONS OF INTEREST 6. MAYORAL MINUTES (If any) 7. NOTICES OF MOTION (If any) 8. OFFICERS’ REPORTS (As listed)

CORPORATE AND COMMUNITY MATTERS 8.1 INVESTMENTS REPORT DECEMBER 2017 .................................... 4 8.2 ORDINARY COUNCIL MEETING DATES, 1 APRIL 2018 - 31 MARCH

2019 ................................................................................................. 13 8.3 ROXY COMMUNITY THEATRE - DRAFT TERMS OF REFERENCE

FOR THE ROXY REDEVELOPMENT WORKING GROUP ............. 15 8.4 JOINT ORGANISATIONS PREPARATION ..................................... 21 8.5 MINUTES OF WHITTON TOWN IMPROVEMENT COMMITTEE

21/8/ 2017 AND SPECIAL MEETING ON 18/9/2017 ....................... 38 8.6 MINUTES OF THE YANCO HALL MANAGEMENT COMMITTEE -

11/9/2017, 9/10/2017 & 13/11/2017 ................................................. 42


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8.7 BUSH BURSARY PROGRAM ......................................................... 53 8.8 COUNCIL’S COMMUNITY STRENGTHENING GRANT SCHEME –

QUICK RESPONSE GRANT - LEETON AND DISTRICT WATER WHEEL GARDEN CLUB ................................................................. 55

ENVIRONMENT AND ENGINEERING MATTERS 8.9 LOCAL AREA TRAFFIC COMMITTEE MEETING

14 DECEMBER 2017 ....................................................................... 63 8.10 PACKHAM STREET – MEDIAN STRIP .......................................... 69 8.11 GOGELDRIE WEIR CARAVAN PARK - WATER SUPPLY ............ 74 8.12 GOGELDRIE WEIR CARAVAN PARK - HOUSING ........................ 77

9. STATEMENTS BY COUNCILLORS .............................................. 81 10. CLOSED COUNCIL – CONFIDENTIAL ITEMS

10.1 LEASE OF COUNCIL LAND – FIVEBOUGH ROAD It is recommended that the Council resolve into Closed Council with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

PUBLIC REPRESENTATION If any member of the public wishes to formerly address the Council in relation to a matter in this agenda they are to register to speak for a maximum of five (5) minutes by Tuesday 12 noon preceding the meeting. Contact Regina Butler – 6953 0938


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ETHICAL DECISION MAKING AND CONFLICTS OF INTEREST A GUIDING CHECKLIST FOR COUNCILLORS, OFFICERS AND COMMUNITY COMMITTEES ETHICAL DECISION MAKING

• Is the decision or conduct legal? • Is it consistent with Government policy, Council’s objectives and Code of Conduct? • What will the outcome be for you, your colleagues, the Council, anyone else? • Does it raise a conflict of interest? • Could your possible conflict of interest lead to private gain or loss at public

expense? • Can the decision be justified in terms of public interest? • Would it withstand public scrutiny?

CONFLICT OF INTEREST

• A conflict of interest is a clash between private interest and public duty. There are two types of conflict: Pecuniary – regulated by the Local Government Act and Division of Local Government and, Non-pecuniary – regulated by Codes of Conduct and policy. ICAC, Ombudsman, Division of Local Government (advice only).

THE TEST FOR CONFLICT OF INTEREST

• Is it likely I could be influenced by personal interest in carrying out my public duty? • Would a fair and reasonable person believe I could be so influenced? • Conflict of interest is closely tied to the layperson’s definition of “corruption” – using

public office for private gain. • Important to consider public perceptions of whether you have a conflict of interest

IDENTIFYING PROBLEMS

1st Do I have private interest affected by a matter I am officially involved in? 2nd Is my official role one of influence or perceived influence over the matter? 3rd Do my private interest conflict with my official role?

Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned.

AGENCY ADVICE

Officers of the following agencies are available during office hours to discuss the obligations placed on Councillors, Officers and Community Committee members by various pieces of legislation, regulation and Codes.

Contact Phone Email Website Leeton Shire Council 6953 0911 [email protected] www.leeton.nsw.gov.au ICAC 8281 5999 [email protected] www.icac.nsw.gov.au Toll Free 1800 463 909

Division of Local Government 4428 4100 [email protected] www.dlg.nsw.gov.au

NSW Ombudsman 8286 1000 Toll Free

1800 451 524 [email protected] www.ombo.nsw.gov.au

mailto:[email protected]

http://www.leeton.nsw.gov.au/


http://www.icac.nsw.gov.au/


http://www.dlg.nsw.gov.au/


http://www.ombo.nsw.gov.au/


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CORPORATE AND COMMUNITY MATTERS

ITEM 8.1 INVESTMENTS REPORT DECEMBER 2017

RECORD NUMBER 18/2

RELATED FILE NUMBER EF10/137

AUTHOR Finance and Customer Service Coordinator

SUMMARY The purpose of this report is to inform Council of the funds that have been invested on Council’s behalf. BACKGROUND/COMMENT This report is required to be prepared on a monthly basis and presented to an Ordinary Council Meeting per Clause 212 of the Local Government (General) Regulation 2005. Attached is a summary of investments in the name of Leeton Shire Council for the month of December 2017.

Leeton Shire Council has $20,901,744 invested with local branches of banks and credit unions in Leeton (56.6% of portfolio). The total current investment portfolio of $36,901,744 is invested in Approved Deposit Institutions that are regulated by the Australian Prudential Regulatory Authority (APRA).

The following is the monthly movements of the investments –

Opening balance – 1/12/17

$36,901,223

Less: Maturities (4) $4,000,000 Subtotal

$32,901,223

Plus: New investments (3) $3,000,000 Rollovers (1) $1,000,000 Business Online Saver (BOS) movements $ 521 Closing balance 31/12/17

$36,901,744


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One investment was rolled over for the month of December. This investment is held with Bananacoast Community Credit Union. Maturing funds of $3M were placed with MyState Bank ($1M), Beyond Bank ($1M) and Auswide Bank ($1M). The following is a breakup of investments according to the restrictions placed on them:

Total Investments $36,901,744 Less restrictions Water Supply $11,629,584 Sewerage Services $7,104,766 Other external restrictions $4,354,798 Internal restrictions $12,009,411 Total restrictions $35,098,559 Net unrestricted investments $1,803,185

External Restrictions can only be used for the purpose for which they were raised. These include water, sewer, domestic waste operations and unexpended specific purpose grants. Internal restrictions are funds set aside by Council resolution usually through adoption of the budget or the quarterly budget review process. Internal restrictions can be set aside to fund specific items such as plant replacement, infrastructure renewal, unplanned building renewal or liabilities such as Employee Leave Entitlements (ELE). Unrestricted cash is used to provide working capital for Council to fund short term operations and fluctuations in payables and receivables. The level of unrestricted cash can vary contingent upon the level of outstanding creditors and debtors at month end. As widely expected, the Reserve Bank of Australia (RBA) elected to keep the cash rate unchanged at 1.5% during its policy meeting in early December 2017. This marks the 16th consecutive month the cash rate has remained on hold. Overall the RBA has effectively retained a neutral policy plan and made no major changes to its latest policy statement compared to their statement in November 2017. Council had an average yield on their investments of 2.85% for December 2017. This is down one (1) basis point from November 2017 which was 2.86%. With cash rates likely to be unchanged in the near term, maximising portfolio returns becomes a matter of investing wisely when credit spreads are at their most attractive on a risk reward basis. Council staff continue to work hard to get the best outcome when maturities occur, in line with Council’s investment policy.


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The following column graph compares monthly accrued interest with the budgeted interest for each month:

The following line graph compares year to date interest with budgeted interest for the period:

A positive variance indicates that the actual investment income is tracking ahead of budget at the end of December 2017.


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The following table provides information on investment types including a risk assessment and the amount and percentage invested compared to the total investment portfolio:

Investment Type Risk Assessment Amount $'000

% of Portfolio Capital Interest

Term Deposits Low Low 33,610 91.10 Cash/At Call Deposits

Low Low 1,292 3.50

Floating Rate Notes

Low Low 2,000 5.40

TOTAL

36,902 100.00 The following tables provide information on investment rates this year compared to last year as well as a comparison of investment balances from this year to last year:

Performance Measures This Year Last Year Portfolio Average Interest Rate (year to date)

2.86% 2.97%

Investment Balances This Year Last Year Opening Balance as at 1 July $37,693,935 $31,924,911 Month End Current Balance $36,901,744 $33,087,355

Lehman Brothers There have been no further updates on the Lehman Brothers matter in December 2017. Any further developments will now materialise in 2018. Amicus Advisory Pty Ltd have provided their comprehensive monthly report for December 2017. However due to its confidential nature it is only available for Councillors to read in the Administration Building. RELATIONSHIP TO DELIVERY PROGRAM/OPERATIONAL PLAN Under the Key Priority Area THEME 6 “STRONG LEADERSHIP” within Council’s adopted Delivery/Operational Plan - 20a is to “Ensure the aspirations of the community are delivered – operate an efficient and effective Local Government Administration – report on non-compliance with relevant legislation, regulation and funding body requirements and remedial action”. FINANCIAL IMPLICATIONS The rate of return of 2.85% for December 2017, across the portfolio, is less than the budgeted amount of 3.0% for the Financial Year. However the average level of funds invested are higher than expected due principally to the prepaid Financial Assistance Grant (FAG) of around $2.0M and revoted expenditure of $3.2M. Over the course of the financial year as these funds are expended average returns may decline even if interest returns are maintained at current levels.


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The Consolidated actual investment income from 1 July 2017 to 31 December 2017 along with the consolidated budgeted investment income for the same period, compared to the budgeted annual investment interest is shown below:

Revised Annual Budget (Interest) – 1/7/17 to 30/6/18 $846,000 YTD Actual Interest – 1/7/17 to 31/12/17 $522,390 YTD Budget Interest - 1/7/17 to 31/12/17 $423,000 TYD Variance - Positive $ 99,390

POLICY/LEGAL IMPLICATIONS All funds are invested in accordance with Section 625 of the Local Government Act, 1993, the Ministerial Investment Order and Leeton Shire Council’s Investment Policy. COMMUNITY ENGAGEMENT Nil

RECOMMENDATION THAT the information contained in the Investments Report be noted.

ATTACHMENTS 1 Statement of Bank Reconciliation - 31 December 2017 2 Summary of Term Investments 31 December 2017

Ordinary Council Meeting - Wednesday, 24 January 2018 INVESTMENTS REPORT DECEMBER 2017

Attachment 1 - Statement of Bank Reconciliation - 31 December 2017 Page 9


Attachment 2 - Summary of Term Investments 31 December 2017 Page 10


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ITEM 8.2 ORDINARY COUNCIL MEETING DATES, 1 APRIL 2018 - 31 MARCH 2019

RECORD NUMBER 18/3


AUTHOR Director Corporate and Community

SUMMARY The purpose of this report is to enable Council to set dates and times for all Ordinary Council Meetings which are being held from 1 April 2018 until 31 March 2019. Council has already set all Ordinary Council Meetings for 2018 up until 31 March 2018. BACKGROUND/COMMENT Section 365 of the Local Government Act 1993 requires Council to meet at least ten (10) times per year, each time in a different month. In the past, Council has held its Ordinary Council meetings at 7.00pm on the fourth Wednesday of each month, with some variations to avoid school holidays where possible. NSW School terms for 2018 are as follows: • Term 1 Tuesday 30 January 2018 – Friday 13 April 2018 • Term 2 Tuesday 1 May 2018 – Friday 6 July 2018 • Term 3 Tuesday 24 July 2018 – Friday 28 September 2018 • Term 4 Monday 15 October 2018 – Wednesday 19 December 2018

It should be noted that Council has already adopted the following dates for the Council meetings up until 31 March 2018: • Wednesday 24 January 2018 • Wednesday 28 February 2018 and • Wednesday 28 March 2018. The proposed dates for the Council meetings from 1 April 2018 to 31 March 2019 are as follows: • Wednesday 18 April 2018 (ANZAC Day is on the fourth Wednesday) • Wednesday 23 May 2018 • Wednesday 27 June 2018 • Wednesday 25 July 2018 • Wednesday 22 August 2018


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• Wednesday 26 September 2018 • Wednesday 24 October 2018 • Wednesday 28 November 2018 • Wednesday 19 December 2018 (Boxing Day is on the fourth Wednesday) • Wednesday 23 January 2019 • Wednesday 27 February 2019 • Wednesday 27 March 2019 RELATIONSHIP TO DELIVERY PROGRAM/OPERATIONAL PLAN Under the Key Priority Area THEME 6 - “STRONG LEADERSHIP” within Council’s adopted Delivery/Operational Plan - 20a is to “Ensure the aspirations of the community are delivered – operate an efficient and effective Local Government Administration”. FINANCIAL IMPLICATIONS Nil POLICY/LEGAL IMPLICATIONS Nil COMMUNITY ENGAGEMENT Nil RECOMMENDATION THAT the Ordinary Council Meetings for the 12 months from 1 April 2018 until 31 March 2019 be held at 7.00pm on each of the following dates:

• Wednesday 18 April 2018 • Wednesday 23 May 2018 • Wednesday 27 June 2018 • Wednesday 25 July 2018 • Wednesday 22 August 2018 • Wednesday 26 September 2018 • Wednesday 24 October 2018 • Wednesday 28 November 2018 • Wednesday 19 December 2018 • Wednesday 23 January 2019 • Wednesday 27 February 2019 • Wednesday 27 March 2019

ATTACHMENTS There are no attachments for this report.


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ITEM 8.3 ROXY COMMUNITY THEATRE - DRAFT TERMS OF REFERENCE FOR THE ROXY REDEVELOPMENT WORKING GROUP

RECORD NUMBER 18/10


AUTHOR Manager Library, Culture and Community

SUMMARY The purpose of this report is to present Councillors with the draft Terms of Reference for the Roxy Redevelopment Working Group (RRD – Working Group). This group, once established, will take a lead role in gathering the necessary community support and funding commitment to undertake actions recommended in the Roxy Scoping Study which was completed in May 2017. The working Group will be a sub-committee of the Roxy Community Theatre Advisory Committee (RCTAC). BACKGROUND/COMMENT In the Community Strategic Plan Leeton on the Go: Towards 2030, refurbishment and enhancement of the Roxy Theatre is a priority identified by the community. In 2017, with funding from the Heritage Near Me activation grants, funded through the Office of Environment and Heritage, Council secured the services of Lateral Projects to undertake a comprehensive study, assessment and community consultation of the physical fabric of the building, the ways in which users currently use the facility and to make recommendations for future use. The report was adopted by Council at the Ordinary Council Meeting held on 28 June 2017. The document has since been used to support funding applications with $169,843 being secured through the Liquor & Gaming NSW Arts and Culture Infrastructure Grants Program. The grant will provide the following improvements; painting of the façade and the entry, supper room and office area, upgraded stage lighting, hearing augmentation, installation of thermal fire detection and certified fire safe stage curtains and back drop. These works will commence in the upcoming weeks. It is proposed that in order to achieve the larger vision articulated in the Roxy Scoping Study a Working Group be established which will report back to the RCTAC. The Working Group will define the project and gather the necessary community support and funding commitment.


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RELATIONSHIP TO DELIVERY PROGRAM/OPERATIONAL PLAN Under the Key Priority Area THEME 2 – “AN ACTIVE AND ENRICHED COMMUNITY” within Council’s adopted Delivery Program/Operational Plan – 7a is to Provide a local theatre for performing and cinematic arts and events – Refurbish the Roxy Theatre both internally and externally – Report on the progress of refurbishment planning and fund raising. FINANCIAL IMPLICATIONS There are no direct financial implications with the appointment of the RRD – Working Group. It is the role of the working group to secure funding for identified works at the Roxy Community Theatre. Council has previously allocated a total of $210,000 over three years (2018-2020) as leverage funding and for detailed planning. POLICY/LEGAL IMPLICATIONS The Roxy Community Theatre is a State Heritage Listed building and works undertaken must adhere to State Heritage guidelines and requirements. COMMUNITY ENGAGEMENT Substantial community engagement was undertaken in the development of the Roxy Scoping Study. Additional community and stakeholder engagement is part of the Terms of Reference for the Roxy Redevelopment Working Group. Proposed membership of the Roxy Redevelopment Working Group has been endorsed by the Roxy Theatre Advisory Committee. Listed community members have all agreed to serve on the committee in a voluntary capacity.

RECOMMENDATION THAT Council endorses the Roxy Redevelopment Working Group Terms of Reference, noting its membership and relationship back to the Roxy Theatre Advisory Group and Council.

ATTACHMENTS 1 Roxy Redevelopment Working Group Terms of Reference

Ordinary Council Meeting - Wednesday, 24 January 2018 ROXY COMMUNITY THEATRE - DRAFT TERMS OF REFERENCE FOR THE ROXY REDEVELOPMENT WORKING GROUP

Attachment 1 - Roxy Redevelopment Working Group Terms of Reference Page 17


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ITEM 8.4 JOINT ORGANISATIONS PREPARATION

RECORD NUMBER 18/12


AUTHOR General Manager

Governance and Corporate Planning Coordinator

SUMMARY The purpose of this report is to update Council on the voluntary option of participating in a Joint Organisation (JO) as announced by State Government in December 2017. It includes options discussed by the Riverina and Murray Regional Organisation of Councils (RAMROC) and recommends further development and investigation of options before nominating to be a member of a JO. Nominations must be in by the close-off date set by the NSW Office of Local Government (OLG), being 28 February 2018 at 5pm. BACKGROUND/COMMENT Current status of Joint Organisations JOs are being described by State Government as a key NSW Government commitment to build stronger councils and improve service delivery and infrastructure across rural and regional communities. The Local Government Amendment (Regional Joint Organisations) Act 2017 commenced on 15 December 2017 allowing councils to voluntarily join new JOs provided that a JO includes no less than 3 Councils and that the JO footprint is ‘nestled’ within the relevant NSW planning region. JOs also need to demonstrate a clear community of interest between member Councils and should be based around a strong regional centre or centres. The JOs will be statutory bodies constituted as ‘a body corporate’ under the Local Government Act 1993 (the Act) and can only be altered through legislative amendment. Joining a JO as a member requires a resolution of Council prior to membership being confirmed in the Act. Becoming an associate member of a JO is also allowed but does not require constitution under the Act. The principal functions of JOs will be strategic planning and priority setting, intergovernmental collaboration, and regional leadership and advocacy. JOs may also expand into other areas such as shared services and income generation, for example, if the members so wish.


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Voting members of the JO Board will be the Mayors of member Councils but provision will be made for an additional representative from each Council if so determined by the JO Board. The JO will have an Executive Officer to manage the day to day business but there is no legislated direction on the details of such an appointment (a change from when JOs were first mooted). The JO Board must meet at least 4 times a year. Importantly, JOs are being set up to provide a forum for local councils and State agencies to collaborate, plan, set priorities and deliver important projects in regional NSW. These include building strong businesses, creating jobs, securing water supplies, improving regional transport, and providing community infrastructure, services and facilities. State Government will be routinely represented at each JO meeting by a nominated official, most likely the Regional Director from the Department of Premier and Cabinet (DPC). The Executive Officer of the JO will also have a seat at the table of the relevant NSW Regional Leadership Group coordinated by the DPC, which the highest ranking officials in the DPC region attend. The NSW Government is providing $3.3 million in seed funding to establish JOs and have said these funds “will focus on the issues that matter most to regional communities”. Indications are that each JO will receive $300,000 in seed funding which will assist with establishment costs. Requests to join a JO have to be submitted to the OLG by 5.00pm on 28 February 2018. Recent advice is that no extensions will be granted. Indicative timeframes from the OLG are that JO seed funding allocations will be announced in March 2018. JOs will be proclaimed in April 2018 and there will be an establishment phase in May and June and JOs will officially commence on 1 July 2018. RAMROC Consideration of Joint Organisations On 18 December 2017 the RAMROC Board met to consider options in relation to JOs. The options are as follows: Option 1 – Do not join a JO. Instead, retain the status quo as the Riverina and Murray Regional Organisation of Councils (RAMROC), which operates as a network of Member Councils under a Memorandum of Understanding in accordance with the provisions of s355 of the Act. Member Councils are Leeton Shire Council, Albury City, Federation Council, Berrigan Shire, Edward River Council, Murray River Council, Narrandera Shire, Griffith City, Murrumbidgee Shire, Carrathool Shire and Hay Shire, Wentworth Shire and Balranald Shire. Option 2 - Establish one JO for the entire Riverina Murray region comprising the 20 Council areas of Bland Shire, Coolamon Shire, Cootamundra-Gundagai Regional Council, Greater Hume Shire, Junee Shire, Lockhart Shire, Snowy Valleys Council, Temora Shire, Wagga Wagga City, Albury City,


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Federation Council, Berrigan Shire, Edward River Council, Murray River Council, Leeton Shire, Narrandera Shire, Griffith City, Murrumbidgee Council, Carrathool Shire and Hay Shire. (Far West Councils - Wentworth Shire and Balranald Shire – have dispensation to join a JO even though they sit outside the nominated Riverina Murray State Planning Boundary). Option 3 – Establish two separate JOs across the Riverina Murray region, based on existing RAMROC and REROC membership: • A Riverina Regional Joint Organisation – generally embracing the 9 Council areas currently within the Riverina Eastern Regional Organisation of Councils (REROC) area. • A Murray and Murrumbidgee Joint Organisation (called MAMJO) – generally embracing the 11 Council areas currently within the Riverina and Murray Regional Organisation of Councils (RAMROC). This includes Leeton Shire Council, Albury City, Federation Council, Berrigan Shire, Edward River Council, Murray River Council, Narrandera Shire, Griffith City, Murrumbidgee Shire, Carrathool Shire and Hay Shire. (Far West Councils - Wentworth Shire and Balranald Shire – have dispensation to join a JO even though they sit outside the nominated Riverina Murray State Planning Boundary).

Options 4 and 5 - Establish two (2) separate JOs across the RAMROC region, as follows: Option 4 • A Murray Joint Organisation - comprising the 5 Council areas of Albury City, Federation Council, Berrigan Shire, Edward River Council and Murray River Council. (Far West Councils - Wentworth Shire and Balranald Shire – have dispensation to join a JO even though they sit outside the nominated Riverina Murray State Planning Boundary).

Option 5 • A Murrumbidgee Joint Organisation - comprising the 6 Council areas of Leeton Shire, Narrandera Shire, Griffith City, Murrumbidgee Shire, Carrathool Shire and Hay Shire. (Far West Councils - Wentworth Shire and Balranald Shire – have dispensation to join a JO even though they sit outside the nominated Riverina Murray State Planning Boundary) At RAMROC, each member Council had an opportunity to present its position and most Councils indicated that they had yet to make a determination. There was no opportunity to workshop the pros of cons of each of the options but a SWOT analysis from early in 2016 when JOs were first mooted was included in the RAMROC meeting agenda.


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Leeton Shire Council (LSC) indicated support for its long held position of Option 5 (a Murrumbidgee JO) on the basis that it represents a defined community of interest (also reflected by the Western Riverina Functional Economic Region), offers regional engagement at a level that allows genuine consideration of how communities actually function (eg. first and last mile freight considerations and local access to hospitals and allied health services), and that concerns about Executive Officer costs have been alleviated as the NSW Government is no longer regulating the terms of employment (earlier JO consultation had indicated the incumbent would need to be full time and the equivalent of a General Manager). This view was supported to an extent by Murray River Council however the other members of RAMROC leant towards a JO region that reflected the RAMROC footprint, arguing that smaller regions will be difficult to sustain financially, regions with lower populations will have a ‘weakened voice’ with State Government and that smaller sized collaboration has been unsuccessfully tried before (namely RIVROC). LSC further advocated that if the larger region is to remain it would be essential to change the operating structure and meeting format from that run by RAMROC to more effectively undertake strategic planning which, to date, has not been a strong focus. This was acknowledged/endorsed by RAMROC members although it is noted that it has not been reflected in the draft minutes circulated in recent weeks. The draft RAMROC minutes from the meeting held on 18 December 2017 record the following resolution: RESOLVED that it be recommended to the RAMROC Member Councils that they resolve to adopt Option 3 in the Executive Officer’s report, which proposes the establishment of two joint Organisations within the DoP Riverina Murray State Regional Boundaries, these being a Murray and Murrumbidgee Joint Organisation comprising 11 Council areas (i.e. generally comprising current RAMROC councils), and a Riverina Joint Organisation comprising 9 Council areas (generally comprising current REROC councils); and noting that Balranald and Wentworth Shires now have an option to adopt full JO membership for a Murray and Murrumbidgee JO. Next Steps for Leeton Shire Council: In order to participate in a JO, a formal resolution of Council is required by 28 February 2018 (at 5.00pm) endorsing the proposed JO and nominating its inclusion in the proposed JO. Councils will be afforded twenty-eight (28) days from the submission date to rescind the submission before the JO is promulgated into law. While RAMROC passed a resolution, Leeton Shire Council - like the other member Councils - needs to independently consider the benefits or not of joining a JO and, if interested, determine its preferred JO footprint and negotiate membership with partner Councils.


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It is apparent that LSC does not have the support to pursue our previously stated position of being part of a Murrumbidgee (6 Council) JO. It is, however, considered prudent to more fully consider all options before simply adopting the RAMROC recommendation. Given that the ‘devil is often in the detail’, the reality is that there are many questions that require answers before making a final recommendation / decision on joining a JO. For example, will the State Government be committing staff resources at the working group level of a JO or only at the JO Board level? If the latter, a large JO is untenable. Further, if the RAMROC footprint is to be pursued will State Government commit staff resources to strategic planning at the subregional level (such as Murrumbidgee sub-region) where we need to get to a level of detail that will close key information gaps needed to drive economic growth and jobs and resolve gaps in services such as health or education or policing? Also, in so far as community of interest is concerned, are Leeton residents more strongly associated with Wagga Wagga than Albury for business and services? Albury has been tremendously supportive and generous as a member of RAMROC but in reality the Leeton Shire community is more likely to access services in Wagga Wagga than Albury. Might a JO centred along the Murrumbidgee River be more appropriate and another along the Murray River where they face challenging cross border issues not relevant to the Western Riverina? The option of not joining a JO is not recommended. Advice from the State Government is that Councils choosing to take up the opportunity of joining a JO will get a seat at the table in planning infrastructure and investment for their region, and receive support and funding from the State Government. Also, from past experience with RAMROC, regional collaboration has been effective, such as joint procurement of goods and services. Councils involved in the JO pilot program have also reported success by working on shared strategies such as youth employment and infrastructure prioritisation. There is no question that JOs, implemented correctly and with good leadership, can add significant value to local communities across regions. It is proposed that a further workshop or workshops should be held with Councils in the wider region, if they are willing, before Council makes a determination on membership of a JO. RELATIONSHIP TO DELIVERY PROGRAM/OPERATIONAL PLAN Under the Key Priority Area THEME 6 – “STRONG LEADERSHIP” within Council’s adopted Delivery Program/Operation Plan – 18a is to “Forge and maintain strong regional relationships – Participate in Joint Organisation/RAMROC – Report on meetings held and any major decisions/actions

FINANCIAL IMPLICATIONS Nil at this stage.


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If Council opts to join a JO by 28 February 2018, the State Government will provide seed funding to cover establishment costs. It is understood this amount will be in the vicinity of $300,000. Ongoing funding models for the new JOs would need to be established between now and the date of commencement (1 July 2018). The current RAMROC funding is determined by a base amount plus a per capita charge. Council’s current contribution to RAMROC is $17,990.24. Additionally, information needs to be obtained as to what becomes of the RAMROC financial reserves should all Councils within that region adopt a similar resolution. POLICY/LEGAL IMPLICATIONS If Council opts to join a JO by 28 February 2018, a formal resolution of Council will be required for submission to the Office of Local Government so that legislation can be promulgated to constitute the JO and its membership. COMMUNITY ENGAGEMENT Given the short timeframe, community engagement is unlikely to occur. The community has, via the LSC Delivery Program, previously had opportunity to comment on Council’s participation in RAMROC.

RECOMMENDATION THAT Council: 1. Notes the report and endorses the investigation of alternative Joint

Organisation options by the Mayor and General Manager prior to making a recommendation to Council for determination by the due date of 28 February 2018.

2. Notes and endorses the scheduling of an Extra-Ordinary Meeting of Leeton

Shire Council, at a date and time to be determined, in order to meet the NSW Office of Local Government’s deadline of 5.00pm on 28 February 2018 for nominating membership of a Joint Organisation.

ATTACHMENTS 1 Map showing Riverina Murray Department of Planning Region 2 Map showing RAMROC Region 3 Joint Organisation Options SWOT Analysis (from a RAMROC workshop

in December 2016)

Ordinary Council Meeting - Wednesday, 24 January 2018 JOINT ORGANISATIONS DETERMINATION

Attachment 1 - Map showing Riverina Murray Department of Planning Region Page 27


Attachment 2 - Map showing RAMROC Region Page 28


Attachment 3 - Joint Organisation Options SWOT Analysis (from a RAMROC workshop in December 2016) Page 29


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ITEM 8.5 MINUTES OF WHITTON TOWN IMPROVEMENT COMMITTEE 21 AUGUST 2017 AND SPECIAL MEETING ON 18 SEPTEMBER 2017

RECORD NUMBER 18/7


AUTHOR Governance and Corporate Planning Coordinator

SUMMARY The Whitton Town Improvement Committee is a formal “Advisory Committee” of Council and as such the minutes of the meeting are provided for Council’s information. Minutes are prepared by volunteers on the Committee and are presented as supplied to Council. BACKGROUND/COMMENT The following issues were discussed at the Whitton Town Improvement Committee Meeting held on 21 August 2017: • Draft Playground Strategy Paper • Waste disposal options • New land release for housing • Drainage remedial work • Safety issue – 44 Benerembah Street • Benerembah Street business updates • Public to ring Council to report matters of concern. The following issues were discussed at the Special Meeting of the Whitton Town Improvement Committee held on 18 September 2017: • Investigations to establish a waste transfer station at Whitton • Land subdivision for residential use. RELATIONSHIP TO DELIVERY PROGRAM/OPERATIONAL PLAN Under the Key Priority Area THEME 6 – “STRONG LEADERSHIP” within Council’s adopted Delivery Program/Operational Plan – 19c is to “Provide a framework for inclusive decision making – Coordinate an active Council Committee program – report on Advisory Committee meetings held, key decisions made and outcomes achieved. Facilitate community development in local towns – Report Town Improvement Plan activity and progress for Yanco and Whitton.”


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FINANCIAL IMPLICATIONS

Nil

POLICY/LEGAL IMPLICATIONS

Nil

COMMUNITY ENGAGEMENT

Nil

RECOMMENDATION

THAT Council formally notes the Whitton Town Improvement Committee Minutes from the 21 August 2017 and 18 September 2017 meetings.

ATTACHMENTS 1 Minutes Whitton Town Improvement Committee 21 August 2017 2 Minutes Whitton Town Improvement Committee 18 September 2017

Ordinary Council Meeting - Wednesday, 24 January 2018 MINUTES OF WHITTON TOWN IMPROVEMENT COMMITTEE 21 AUGUST 2017 AND SPECIAL MEETING ON 18 SEPTEMBER 2017

Attachment 1 - Minutes Whitton Town Improvement Committee 21 August 2017 Page 40

Ordinary Council Meeting - Wednesday, 24 January 2018 MINUTES OF WHITTON TOWN IMPROVEMENT COMMITTEE 21 AUGUST 2017 AND SPECIAL MEETING ON 18 SEPTEMBER 2017

Attachment 2 - Minutes Whitton Town Improvement Committee 18 September 2017 Page 41


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ITEM 8.6 MINUTES OF THE YANCO HALL MANAGEMENT COMMITTEE - 11 SEPTEMBER 2017, 9 OCTOBER 2017 AND 13 NOVEMBER 2017

RECORD NUMBER 18/8


AUTHOR Governance and Corporate Planning Coordinator

SUMMARY

The Yanco Hall Management Committee is a formal “Section 355 Committee” of Council and as such the minutes of the meeting are provided for Council’s information.

Minutes are prepared by volunteers on the Committee and are presented as supplied to Council.

BACKGROUND/COMMENT

The following issues were discussed at the Yanco Hall Management Committee Meeting which was held on 11 September 2017:

• Business Arising – Glass door fridge - kitchen• Correspondence• Financial Statements• General Business

o Support Water Feature Yancoo Awning flat roofo Layback for wheelchair accesso Disabled parkingo Clock Yanco Main Streeto Horse Trougho Stature McCaughey Park Yanco

The following issues were discussed at the Yanco Hall Management Committee Meeting which was held on 9 October 2017:

• Business Arising – Master key for metres• Correspondence• Financial Statements• General Business

o Water Feature McCaughey Park Yancoo Awning flat roofo Disabled Parkingo Clock Yanco Main Streeto Horse Trough


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o Statue McCaughey Park Yanco o Photos for the hall

The following issues were discussed at the Yanco Hall Management Committee Meeting which was held on 13 November 2017: • Business Arising - Nil • Correspondence • Financial Statements • General Business

o Water Feature McCaughey Park Yanco o Disabled Parking o Horse Trough o Statue McCaughey Park Yanco o Photos for the hall

RELATIONSHIP TO DELIVERY PROGRAM/OPERATIONAL PLAN Under the Key Priority Area THEME 6 – “STRONG LEADERSHIP” within Council’s adopted Delivery Program/Operational Plan – 19c is to “Provide a framework for inclusive decision making – Coordinate an active Council Committee program – report on Advisory Committee meetings held, key decisions made and outcomes achieved”. FINANCIAL IMPLICATIONS Nil POLICY/LEGAL IMPLICATIONS Nil COMMUNITY ENGAGEMENT Committee Meetings held on 11 September 2017, 9 October 2017 and 13 November 2017.

RECOMMENDATION THAT Council formally notes the Yanco Town Hall Management Committee Minutes from the 11 September, 9 October and 13 November 2017 meetings.

ATTACHMENTS 1 Minutes Yanco Hall Management Committee 11 September 2017 2 Minutes Yanco Hall Management Committee 9 October 2017 3 Minutes Yanco Hall Management Committee 13 November 2017

Ordinary Council Meeting - Wednesday, 24 January 2018 MINUTES OF THE YANCO HALL MANAGEMENT COMMITTEE - 11 SEPTEMBER 2017, 9 OCTOBER 2017 AND 13 NOVEMBER 2017

Attachment 1 - Minutes Yanco Hall Management Committee 11 September 2017 Page 44

MINUTES OF MEETING OF THE YANCO HALL MANAGEMENT COMMITTEE

HELD IN YANCO HALL 11TH SEPTEMBER 2017

PRESENT: Beryl Coelli, Hugh Milvain, Mary Stevenson, Angela Uren &Sandra Nardi.

APOLGIES: Tony Reneker, Terry Coelli, Tony & Josie Bagiante

MINUTES: Minutes of the previous meeting were read and confirmed on, motion by Beryl & seconded by Angela.

BUSINESS ARISING:

New double glass door fridge for the kitchen has been ordered and will be delivered before September Markets, cost $2,035.00 and $250.00 delivery.

CORRESPONDENCE:

Advertising accounts.

Origin stating again they can’t get to the gate to read the meter dated 25.8.17.

Council letter Barry Heins re $200 grant for Essential Energy community support program, Angela will apply online for this dated 30.8.17

Letter from Gary Stoll Council dated 22.8.17 Acknowledgement of receipt of DA

CWA term deposit renewal, Beryl will roll over again.

FINANCIAL STATEMENTS:

INCOME EXPENSES

Market Stalls $595.00 Advert Fairfax $60.07

“Door $273.05 N’DRA Argus $32.24 G.S.T. $46.00

Advert Fairfax $60.07



Total $868.05 $198.38

Moved by Beryl and seconded by Angela the financial statement is accepted.

GENERAL BUSINESS:

Waiting on letter to hold Bi Election at the Hall for 14.10.17.

Beryl brought up a petition that Fran Porter is doing involving a water feature of sorts to be placed in Yanco Duck Park. We discussed this and decided to write a letter to the Council showing our support for water feature and also in partial funding, Motion was moved by Beryl for financial to go to Resolution and was passed. A letter received from the Council by Josh Clyne dated 2.8.17 stating he is investigating options for the provision of a basic water feature and will present at Council at the October ordinary meeting. Next Council meeting is 27.9.17 at 7pm; several Committee people will try and attend.

Awning approved for a flat roof not a bull nose roof, 4x post 125mm sq., Noel Thompson should be starting July/August. The awning development application was filled out after the August meeting by Hugh and Sandra. See correspondence acknowledgement of DA and now left with Council to sort out the concrete issue for the poles to be erected.

Beryl will see Leeton Council on 10.2.16 re a submission to have a layback (wheelchair access) outside the road at the Hall. Sandra will speak to Andrew Riley Corp Service Council and follow up. Sandra will check with Council re disability access needed. Council has decided that there will be 2 disable parking and normal parking up to the bus stop but Angle Parking now, proposed August/September. Hugh met with Barry, infrastructure meeting has been agreed & been approved for this need to draw a plan. Is in the process of happening.

Send a letter to Council re Clock for erecting at Yanco Main Street proposal. Ongoing. Once front of building has been done Hugh will progress with this.



Mary brought up about Ganmain has a horse troth, CSP and would be nice if Yanco could clean ours up and add a plaque. No decision made, Sandra spoke to Andrew Riley and will speak to George Weston Chairman at the next meeting of Heritage Committee and look at maintaining. Waiting on next meeting and will get back to Sandra.

Awning Dionisio Pantano, Sandra said DA approvals & plans works under Gerry Stoll. Sandra will follow up. Sandra checked with Teagan and it does need a Business Plan. Sandra has gotten a DA approval form from Council and Dionisio and he will bring it up at next AGM to be signed and dated. DA has been done and letter from Council of acknowledgement 22.8.17.

Mary brought up that the base of McCaughey statue at Yanco Park is cracked and this has been brought to Council attention. The granite base will need to be replaced by the original suppliers. Sandra spoke to Peter Davidson; the new base has been in the workshop for quite some time. Sandra will follow up. We need to keep calling to have this to be erected.

Sandra will speak to Peter Davidson regarding the photos for the Hall.

Tables in storeroom have been fixed by Fred Schmetzer.

Moved by Hugh seconded by Beryl.

Meeting closed at 2.20pm


Attachment 2 - Minutes Yanco Hall Management Committee 9 October 2017 Page 47


Attachment 3 - Minutes Yanco Hall Management Committee 13 November 2017 Page 50

MINUTES OF MEETING OF THE YANCO HALL MANAGEMENT COMMITTEE

HELD IN YANCO HALL 13TH NOVEMBER 2017

PRESENT: Beryl Coelli , Hugh Milvain, Mary Stevenson, Angela Uren & Sandra Nardi.

APOLGIES: Terry Coelli, Tony & Josie Bagiante.

MINUTES: Minutes of the previous meeting were read and confirmed on, motion by Hugh & seconded by Angela.

BUSINESS ARISING:

CORRESPONDENCE:

Advertising accounts x 2.

Council letter Barry Heins re $200 grant for Essential Energy community support program, Angela did apply for this 11 October 2017. Grant was approved and should be put into our bank account in next few weeks.

20/12 a 5yr grace approved for the awning out front. Greg will cut the footing, lay the concrete and following week will errect the front awning, should be done in the next few weeks.

FINANCIAL STATEMENTS:

INCOME EXPENSES

Market Stalls $630.00 Paper shredder $24.00

“Door $387.05

Total $1,017.05 $24.00



Moved by Beryl and seconded by Angela the financial statement is accepted.

GENERAL BUSINESS:

Beryl brought up a petition that Fran Porter is doing involving a water feature of sorts to be placed in McCaughey Park. Beryl attended the Council meeting and 95% chance it will get passed. Beryl said that The Yanco Hall will make a donation towards the water feature. To be discussed & voted at next meeting the amount we would like to donate for the water feature. Beryl, Angela & Sandra motioned $15K to be donated. Will vote at next meeting.

Beryl will see Leeton Council on 10.2.16 re a submission to have a layback (wheelchair access) outside the road at the Hall. Once funding is available it will be done.

Mary brought up about Ganmain has a horse troth, CSP and would be nice if Yanco could clean ours up and add a plaque. Waiting on George Weston.

Mary brought up that the base of McCaughey statue at Yanco Park is cracked and this has been brought to Council attention. Peter Davidson waiting to find out about the base being erected.

Sandra will speak to Peter Davidson regarding the photos for the Hall. We have the photos on a memory stick. Angela will bring in laptop to view next meeting so we can decide which pictures to choose.

Moved by Hugh seconded by Angela.

Meeting closed at 2.31pm


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ITEM 8.7 BUSH BURSARY PROGRAM

RECORD NUMBER 18/4


AUTHOR Community Development Coordinator

SUMMARY In December 2017, Leeton Shire Council hosted a Bush Bursary (first year medical) student for a period of two weeks. Each year Leeton Shire Council commits funding for the placement of one Bush Bursary scholarship medical student in the Leeton Shire. This year the NSW Rural Doctors Network received seventy five (75) applications for the Bush Bursary Scholarship from eight (8) medical schools across NSW/ACT. Thirty one (31) of the applicants were interviewed and fourteen (14) medical students were offered the opportunity to undertake a Bush Bursary placement. BACKGROUND/COMMENT The Bush Bursary scholarships are offered annually to selected medical students in NSW and the ACT and are financially supported by rural shires of country NSW and the NSW Rural Doctors Network. For a number of years Leeton Shire Council has supported the above program which is administered by the NSW Rural Doctors Network with the aim that students studying in NSW/ACT are afforded the experience of medicine and lifestyle in a rural setting in their pre-clinical years. Leeton Shire Council’s Community Development Division partners with the Murrumbidgee Primary Health Network and a Student Placement Officer to determine a two-week program that caters to both clinical and recreational experiences. The student began their placement with a tour of Leeton assisted by the Leeton Visitors Information Centre. The remainder of the first week involved placement with allied health such as Community Health, Aboriginal outreach services and Diabetes education. The second week was based with a General Practice. Annabelle Carter, who was the Council sponsored student, is a first year medical student at the University of Sydney and is originally from Orange. Before deciding to pursue medicine, Annabelle completed an undergraduate degree in Music. Annabelle worked for the last seven years as a professional violinist, playing in a symphony orchestra as well as in a string quartet and solo for functions and events. Annabelle is passionate about returning to a rural area to work as a doctor.


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Feedback has recently been received following the successful placement of the student. Annabelle indicated that she enjoyed her time in the Leeton community and continued to build a passion for rural medicine. Council staff will be reviewing the Leeton Bush Bursary Program with the Murrumbidgee Primary Health Network and Rural Doctors Network over the coming months and will advocate for two students to attend simultaneously for mutual support as has occurred in previous years.

Successful students receive $3,000 in three instalments throughout the placement process which goes towards costs incurred in attending the placement.

RELATIONSHIP TO DELIVERY PROGRAM/OPERATIONAL PLAN

Under the Key Priority Area THEME 1 – “A HEALTHY AND CARING COMMUNITY” within Council’s adopted Delivery Program/Operational Plan – 1b is to “Ensure the availability of appropriate health and social services – Support programs that enhance opportunities to increase doctor numbers in Leeton Shire – Report on the number of student doctors placed in Leeton Shire through the Student Doctor and Bush Bursary programs”.


Nil


Nil


Nil

RECOMMENDATION THAT Council notes the information provided on the recent Bush Bursary medical placement in Leeton Shire.

ATTACHMENTS There are no attachments for this report


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ITEM 8.8 COUNCIL’S COMMUNITY STRENGTHENING GRANT SCHEME – QUICK RESPONSE GRANT - LEETON AND DISTRICTWATER WHEEL GARDEN CLUB

RECORD NUMBER 18/5


AUTHOR Community Development Coordinator

SUMMARY

The purpose of this report is to advise Council of an application received under the Quick Response Grant stream of the 2017/2018 Community Strengthening Grant Scheme (CSGS) from the Leeton and District Water Wheel Garden Club (L&DWWGC)

BACKGROUND/COMMENT

In September 2014 Council adopted the revised Donation, Assistance and Sponsorship Policy which included improved processes for receipt and assessment of requests for assistance. Requests for assistance can be for financial, resource and/or fee waiving support. This policy also details an improved grant program structure.

Council’s CSGS includes a ‘Quick Response’ Grant Category which is offered at a maximum of $1,000 per application and is available to support one-off projects that arise unexpectedly with limited notice outside of the twice yearly funding round of the CSGS.

A request has been received from the L&DWWGC for in kind assistance in the form of a fee waiver to the value of $405 for the use of the Leeton Visitor Information Centre during the annual Leeton Open Gardens event on Easter Monday. The Leeton Visitor Information Centre will be used to sell tickets and provide morning tea on the day. This request should have been made in the twice-yearly funding rounds but can still be accommodated within the Quick Response Grants Category. Staff have advised the Club when and how to make future applications for this regular event.


Under the Key Priority Area THEME 6 – “STRONG LEADERSHIP” within Council’s adopted Delivery Program/Operational Plan – 20a is to “Ensure the aspirations of the community are delivered – Support the community by offering a Community Grants Program – Report on grants awarded per category”.


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Leeton Shire Council has an annual budget of $5,350 for its annual CSGS, Quick Response Category of the scheme. If this application is supported funds of $3,445 will be left in the budget for 2017/18.


Nil


Nil

RECOMMENDATION THAT Council approves the waiving of the fee of $405 for the Leeton and District Water Wheel Garden Club for the use of the Leeton Visitors Information Centre under the Quick Response Category of the Community Strengthening Grants Scheme.

ATTACHMENTS 1 Leeton and District Water Wheel Garden Club - Community

Strengthening Grant

Ordinary Council Meeting - Wednesday, 24 January 2018 COUNCIL’S COMMUNITY STRENGTHENING GRANT SCHEME – QUICK RESPONSE GRANT - LEETON AND DISTRICT WATER WHEEL GARDEN CLUB

Attachment 1 - Leeton and District Water Wheel Garden Club - Community Strengthening Grant

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Page 58



Page 59



Page 60



Page 61



Page 62


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ITEM 8.9 LOCAL AREA TRAFFIC COMMITTEE MEETING 14 DECEMBER 2017

RECORD NUMBER 18/6


AUTHOR Road Safety Officer

SUMMARY

This report is to inform Council of the outcomes of the Local Area Traffic Committee (LATC) meeting held on Thursday 14 December 2017 ask to seek Council endorsement where relevant.

BACKGROUND/COMMENT

The LATC is a technical review committee which advises on matters referred to it by Council. These matters are related to prescribed traffic control devices and traffic control facilities for which Council has delegated authority. The Council must refer all traffic related matters to the LATC prior to exercising its delegated functions.

A copy of the minutes of the meeting held on 14 December 2017 is included as an attachment to this report.

The meeting addressed the following matters:

Item 1 – Matters Arising from Previous Minutes – Bus Shelter Wamoon. Item 2 – Packham Street – Request for No Parking Signage (and related

minor landscape works.)


Under the Key Priority Area THEME 1 – “A HEALTHY AND CARING COMMUNITY” within Council’s adopted Delivery Program/Operational Plan – 4b is to “Advocate and support road safety initiatives – promote road safety through design and appropriate regulation – report on Traffic Committee meetings held and any major decisions/actions.”

FINANCIAL IMPACT STATEMENT

Nil


Nil


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Bus Shelter Wamoon – The local community and bus operators have been consulted with agreement on a generally preferred location.

Packham Street – Council has received a number of complaints from a resident in Packham Street relating to dust and nuisance from the use of the median strip for car parking. The LATC considered that this was a matter for Council to resolve.

RECOMMENDATION THAT Council resolves to endorse the minutes and approves the following recommendations of the Local Area Traffic Committee as detailed in the Minutes of the Traffic Committee meeting held on 14 December 2017.

Item 1 – Matters Arising from Previous Minutes – Bus Shelter Wamoon

That the bus shelter at Wamoon be erected at the existing bus pick up/drop off located on Oxley Street.

Item 2 – Packham Street – Request for No Parking Signage

That Council consider and advise on the preferred response to nuisance caused by car parking on the median strip.

ATTACHMENTS 1 Traffic Committee Minutes

Ordinary Council Meeting - Wednesday, 24 January 2018 LOCAL AREA TRAFFIC COMMITTEE MEETING 14 DECEMBER 2017

Attachment 1 - Traffic Committee Minutes Page 65


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ITEM 8.10 PACKHAM STREET MEDIAN STRIP

RECORD NUMBER 18/14


AUTHOR Director Environment and Engineering

SUMMARY

The Local Area Traffic Committee (LATC) at its meeting held on 14 December 2017 recommended that Council, not the LATC, should consider a means to address nuisance caused by car parking on the median strip at Packham Street. This report presents two options for Council’s consideration.

BACKGROUND/COMMENT

Council has received a number of complaints from a resident in Packham Street relating to dust and nuisance derived from the use of the median strip in Packham Street for car parking. The resident has been strong with his complaints, with direct contact to the Deputy Mayor on a number of occasions. The complainant also left a small pile of soil on Council’s doorstep on one occasion, and has threatened further action in the future if Council does not address the perceived problem. More recently his neighbour has also made complaints.

The Director Environment and Engineering (DEE) inspected the area and confirmed that that there are signs that the regular use of the area for car parking has likely been a cause for the loss of some mature trees planted in the median strip. This is due to compaction of the soil and loss of aeration and is relatively common in such situations. Dust is unlikely to be a major concern as the areas used for car parking are some distance from the complainant’s residence.

The area is also difficult to maintain due to the uneven surface created due to the car parking. This is contributory to the generally poor condition of the median strip.

The DEE has met with the complainant. As a result of this meeting and further discussion with the Manager Open Space and Recreation and the Manager Roads and Drainage, the DEE considers that suitable signage and carefully placed barriers at the roadside would enable the area to continue to be used for shaded car parking along the side of the road only, protect the trees and allow more effective maintenance. This would be a relatively inexpensive and simple solution, costing approximately $5,000.


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The area has traditionally been used by workers at the nearby rice factory. This is clearly because of the shade provided rather than a shortage of car parking spaces as on several visits DEE has observed numerous street side parking spaces available. Typically the median strip area is occupied by 4-6 cars. There is a divergence of views on the appropriate way forward within Council. One view is to respect the traditional use of the site (car parking). The alternate view is to better reflect the Parks, Playgrounds & Recreational Facilities Asset Management Plan (the Plan) which seeks to enable a system of proactive maintenance. Currently the Packham Street median strip is not formerly classified as a park or facilitity in the Council’s Inspection Schedule and is maintained on an ‘as needs basis’ only. See Appendix 1. The proposed works at Packham Street could arguably be consistent with the adopted Plan by improving the median strip for its intended purpose and regularising parking to protect the trees and address residents’ concerns. Officers can enact either option readily. A consideration for officers is the on-going need to address the complainant if no permanent solution is put in place and the desirability of consistency in implementing the Parks Playground & Recreational Facilities Asset Management Plan. Purposely allowing unrestricted parking in a designated open space is an undesirable precedent in terms of the wider strategy. Note: A related complaint regarding a pot hole is a separate matter and has been addressed as a temporary solution. A permanent solution will be progressed in association with related issues in several locations across Leeton. RELATIONSHIP TO DELIVERY PROGRAM/OPERATIONAL PLAN Under the Key Priority Area THEME 5 – “A QUALITY BUILT ENVIRONMENT” within Council’s adopted Delivery Program/Operational Plan – 17b is to “Provide attractive streestscapes and town entrances - Maintain and improve Leeton Shire’s urban streetscapes.” FINANCIAL IMPLICATIONS The cost of treated pine barriers is estimated to be $5,000 which is currently unbudgeted and would need to be sourced in a future quarterly budget review. The clean-up and related work would be undertaken as part of routine operations. POLICY/LEGAL IMPLICATIONS If Council resolves to limit parking through the placement of barriers a review of the parks and facilities included in the Parks Playgrounds & Recreational Facilities Asset Management Plan will be required.


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COMMUNITY ENGAGEMENT The DEE has met with the complainant.

RECOMMENDATION THAT Council advises in relation to Packham Street its preferred response, being either: 1. Limit parking to the edge of the street and protect the tree areas with

improved maintenance at a cost of approximately $5,000 for suitably placed barriers (noting funds will have to be identified in a future quarterly budget review); or

2. Allow the status quo to continue with unrestricted car parking (noting

likely continued complaints).

ATTACHMENTS 1 Excerpts from LSC Parks Playgrounds & Recreational Facilities

Maintenance Management Policy

Ordinary Council Meeting - Wednesday, 24 January 2018 EXCERPTS FROM LSC PARKS PLAYGROUNDS & RECREATIONAL FACILITIES MAINTENANCE MANAGEMENT POLICY RELATED TO INSPECTIONS

Attachment 1 - EXCERPTS FROM LSC PARKS PLAYGROUNDS & RECREATIONAL FACILITIES MAINTENANCE MANAGEMENT POLICY

Page 71

Inspections Inspections are a formalised and sometimes independent assessment of sections of the network looking for hazards that may require repair and maintenance. It is carried out with regard to current standards and safety principles, by qualified personnel. “Natural” Damage caused to park assets tends to occur over a long timeframe due to low amounts of deformation occurring from their inherent use, the action of tree roots, climatic actions, and movements in the soil. Damage is also caused to park assets through vandalism or misuse of facilities. These type of hazards are random in nature and are best monitored by quick response to complaints or notification. Types of Inspections There are four (4) types of inspections that Council carries out with respect to hazard identification. Further information about each inspection type can be found in Appendix 2. • Routine Inspections • Supplementary Inspections • External Inspection Request • Internal Inspection Request Inspection and Maintenance Procedure The inspection and maintenance of Council’s parks, gardens and recreational facilities are conducted based upon predefined response times, and then carried out based upon financial categories of maintenance, renewal, and/or upgrade. In reading the flowchart, the following should be particularly noted: • “Immediate” works are subject to current work-loads, plant availability, and access restrictions. • Maintenance works for completion will be scheduled according to their defect response time, current work-loads, planned maintenance schedules, and plant availability. • Typical response times may vary (to be greater than the maximum listed in Table 5) due to budgetary/resource restraints such as works exceeding the $5000 limit for automatic unplanned maintenance. Routine Inspection Program As per the classifications summarised in Table 2 and Table 3, the following routine inspection program applies. The frequencies described below equate to 78 inspections per year (based on current classifications), excluding requested inspections. Of this, 52 inspections per year (one per week) are for Class 1 parks and 26 inspections (one per fortnight) are for Class 2 areas. Hierarchy/Functional Ratings Inspection Frequency Class 1 Once per Month Class 2 Once every 6 months Class 3 Once per 12 Months Class 4 On request Only



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Parks and Recreation Facility Inspection Schedule Location Hierarchy Function Location Hierarchy Function Inspected Daily (by operators) when in use Leeton Memorial Swimming Pool

3 3

Leeton Stadium 3 3 Leeton Stadium Tennis Courts 3 3 Whitton Pool 3 3 Class 1 Facilities - 1 Inspection per Month Central Park Playground 3 3 Enticknap Park Playgrounds 3 3 Gossamer Park Playground 3 3 Graham Park Playgrounds 3 3 Leeton Recreational Grounds Playground

3 3

Leeton Skate Park 3 3 McCaughey Park Playground 3 3 Mountford Park Playground 3 3 Murrami Park Playground 3 3 Noel Pulbrook Park Playground 3 3 Ramponi Park Playgrounds 3 3 Waipukurau Park Playground 3 3 Wamoon Park Playground 3 3 Wandoo Playground 3 3 Waring Park Playgrounds 3 3 Whitton Park Playground 3 3 Whitton Skate Park 3 3 Wiradjuri Park 3 3 Class 2 Facilities - 2 Inspections per Year Central Park 3 2 Enticknap Park 3 2 Gossamer Park 3 2 Graham Park 3 2 Leeton Golf Course 3 2 Leeton Recreational Grounds 3 2 Leeton Recreational Grounds - Netball Courts

3 2

Leeton Stadium Yard & BBQ Area

3 2

Mark Taylor Oval 3 2 McCaughey Park 3 2 Mountford Park 3 2 Noel Pulbrook Park 3 2 Ramponi Park 3 2 Rotary Park 2 3 Waipukurau Park 3 2 Wamoon Park 3 2



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Location Hierarchy Function Wandoo Playground (Park Area)

3 2

Waring Park 3 2 Whitton Park 3 2 Wiradjuri Park 3 2 Yanco Sportsground 3 2 Class 3 Facilities - 1 Inspection per Year Cemetery 3 1 Chelmsford Place Reserve 2 1 Sycamore Street Carpark 2 1 Class 4 Facilities - Inspections on Request Only Acacia Park 1 1 Bella Vista Retention Basin 1 1 Black Park 1 1 Dr Prem Ghedia Park 1 1 Kindred Retention Basin 1 1 Melaleuca Avenue 1 1 Monument (Roundabout) 1 1 Moreton Bay Reserve 1 1 Murrami Recreation Reserve 1 1 Race Course Reserve 1 1 Railway Ave Plantation Reserve 1 1 Sally Street Park 1 1 Wamoon Recreation Reserve 1 1 Wattle Park 1 1 Whitton Recreational Grounds 1 1 Facilities Not Covered by this Plan (other organisation or department) Amesbury Common 1 1 Fivebough Swamp 1 1 Tuckerbil Swamp 1 1


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ITEM 8.11 GOGELDRIE WEIR CARAVAN PARK - WATER SUPPLY

RECORD NUMBER 18/11


AUTHOR Manager Water and Waste

SUMMARY This report seeks Council support for drilling a bore at Gogeldrie Weir Caravan Park to secure a supply of potable water. BACKGROUND/COMMENT Formed campgrounds are required by law to provide patrons with potable water. Current supply arrangements are less than adequate and need to be resolved. Since early December 2017 potable water has been trucked from Leeton on an as needs basis which is currently costing council approximately $1,250 per week with the total cost as at the end of December 2017 being $6,338 and funded from the Gogeldrie Weir Caravan Park - Maintenance allocation. These costs should reduce once the peak Christmas/New Year holiday period ends. In terms of securing a permanent water supply Council staff explored the possibility of piggy backing on the neighbour’s bore on Farm 1755 which is adjacent to the Caravan Park as the lowest cost potential option. Despite initial support the negotiations with the property owner were not successful due to concerns from the neighbour that their reliability of supply may be compromised. Quotes have since been sought to drill a new bore onsite with cost estimates around $19,000 - $20,000 including casings. Because the bore is to be used for a Caravan Park Council will also be required to obtain a groundwater extraction licence from the NSW Office of Water. Works completed to date at Gogeldrie Weir to address various water and health and safety matters include:

• Installation of new raw water pump for watering the grounds at a cost of $2,900 (within the adopted 17/18 Annual Budget).

• Construction of fencing around the Taylex wastewater disposal area at a cost of $4,600.

• Cleaning and electrical repairs to the amenities block septic system, using current Council staff/operation resources.

• Emptying and cleaning of water tanks and refilling with potable water, using current Council staff/operational resources.


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RELATIONSHIP TO DELIVERY PROGRAM/OPERATIONAL PLAN Under the Key Priority Area THEME 3 – “A HEALTHY NATURAL ENVIRONMENT” within Council’s adopted Delivery Program/Operational Plan – 10a is to “Provide recreational facilities along the Murrumbidgee River – Monitor the provision of Camping and Recreational Facilities at Gogeldrie Weir (delivered under lease). FINANCIAL IMPLICATIONS There are currently no budgeted funds in the 2017/18 Annual Budget for drilling/installing/commissioning a new bore. Estimated capital costs are $25,000 for bore and pump installation, $5,000 for associated works and $3,000 for ground water extraction licence application. These costs are subject to a suitable bore site and the proximity of the bore to the Caravan Park site. Estimated annual operating costs are $500 for electricity (to be funded by lessee) and $1,000 for water licence fees and quality analysis (to be funded by Council). If approved, capital costs can be covered from the Infrastructure Replacement Reserve. The balance of the Infrastructure Replacement Reserve as at 30 June 2017 is $3,225,000. POLICY/LEGAL IMPLICATIONS Local Government (Manufactured Home Estates, Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 2005 Clause 101 Water supply

(1) A caravan park or camping ground: (a) must be connected to a mains water supply, or (b) must be provided with an alternative water supply service as specified in the approval for the caravan park or camping ground.

(2) A dwelling site must be connected to the water supply service for the caravan park or camping ground. (3) A camping ground must have water supply connections for the camp sites at the rate of one connection for every 4 camp sites. Connections must be located so that no camp site is more than 30 metres from a connection. (4) The water supply connections must include a standpipe and hose tap. (5) The water supply service must comply with:

(a) the Plumbing and Drainage Act 2011 and any regulations under that Act, and (b) the requirements of any relevant statutory body.

(6) The water supplied for human consumption or domestic purposes must comply with the Australian Drinking Water Guidelines published in 2004 by the National Health and Medical Research Council.

COMMUNITY ENGAGEMENT Nil

https://www.legislation.nsw.gov.au/#/view/act/2011/59


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RECOMMENDATION THAT Council: 1. Endorses the development of a bore to provide a reliable supply of

potable water at Gogeldrie Weir Caravan Park at an estimated cost of $35,000.

2. Authorises for the funding of $35,000 to be allocated from the

Infrastructure Replacement Reserve.

ATTACHMENTS There are no attachments for this report.


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ITEM 8.12 GOGELDRIE WEIR CARAVAN PARK - HOUSING

RECORD NUMBER 18/15


AUTHOR Director Environment and Engineering

SUMMARY This report seeks Council support for undertaking renovations to the house accommodation used by the Manager at Gogeldrie Weir Caravan Park. BACKGROUND/COMMENT Council is seeking to establish a new formal lease for the management of the Gogeldrie Weir Caravan Park. As part of the previous arrangements Council has provided the Manager and his family with free accommodation at the residence on the site given the need for a 24 hour presence. During negotiations to formalise a new lease the current Manager has raised concerns regarding the quality and maintenance of the house. Council staff have completed an inspection of the property with the intention of defining the works that are required in the short term and a more extended schedule that can form the basis of a longer term upgrade and maintenance programme for the building. This will then be reflected as a specific item within the budget and addressed accordingly within a new lease agreement. See Attachment - Schedule of Required Works. RELATIONSHIP TO DELIVERY PROGRAM/OPERATIONAL PLAN Under the Key Priority Area THEME 3 – “A HEALTHY NATURAL ENVIRONMENT” within Council’s adopted Delivery Program/Operational Plan – 10a is to “Provide recreational facilities along the Murrumbidgee River – Monitor the provision of Camping and Recreational Facilities at Gogeldrie Weir (delivered under lease). FINANCIAL IMPLICATIONS There are no funds in the 2017/18 Annual Budget for the immediate works. Funding will be requested as part of the December 2017 Quarterly Budget Review. If the recommendation is adopted, the cost of works necessary in the short term (listed as Priority 1 on the attached Schedule) amounts to $39,758.


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The costs of longer term works will be prioritised and reflected within overall budget recommendations for subsequent years, noting that there is likely to be competition between various priority items across Council and Council officers will need to assess annual spend on a needs basis. If approved operational costs will need to be included in future budgets. POLICY/LEGAL IMPLICATIONS Nil COMMUNITY ENGAGEMENT Nil

RECOMMENDATION THAT Council endorses the completion of Priority 1 upgrade works to the residence at the Gogeldrie Weir Caravan Park at an estimated cost of $40,000. Funding will be considered as part of the December 2017 Quarterly Budget Review.

ATTACHMENTS 1 Schedule for Required Works

Ordinary Council Meeting - Wednesday, 24 January 2018 GOGELDRIE WEIR CARAVAN PARK - HOUSING

Attachment 1 - Schedule for Required Works Page 79

Ordinary Council Meeting - Wednesday, 24 January 2018 GOGELDRIE WEIR CARAVAN PARK - HOUSING

Attachment 1 - Schedule for Required Works Page 80


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STATEMENTS BY COUNCILLORS The Statement by Councillors section of the agenda is to formally provide an opportunity for Councillors or staff to bring forward important or urgent issues in accordance with the provisions of Clause 241 of the Local Government (General) Regulation. Clause 241 states: 241 Giving notice of business “(1) A Council must not transact business at a meeting of the Council:

a) Unless a Councillor has given notice of the business in writing within such time before the meeting as is fixed by the Council’s code of meeting practice or (if the Council does not have a code of meeting practice, or its code of meeting practice does not fix that time) as is fixed by resolution of the Council; and

b) Unless notice of the business has been sent to the Councillors in accordance with section 367 of the Act.

(2) Subclause (1) does not apply to the consideration of business at a

meeting if the business:

(a) Is already before, or directly relates to a matter that is already before, the Council; or

(b) Is the election of a chairperson to preside at the meeting as provided by clause 236 (1); or

(c) Is a matter or topic put to the meeting by the chairperson in accordance with clause 243; or

(d) Is a motion for the adoption of recommendations of a committee of the Council

(3) Despite subclause (1), business may be transacted at a meeting of a

Council even though due notice of the business has not been given to the Councillors. However, this can happen only if:

(a) A motion is passed to have the business transacted at the meeting;

and (b) The business proposed to be brought forward is ruled by the

chairperson to be of great urgency. Such a motion can be moved without notice.

(4) Despite clause 250, only the mover of a motion referred to in subclause

(3) can speak to the motion before it is put.”

ordinary council meeting - leeton shire€¦ · 24/01/2018 · portfolio of $36,901,744 is...

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