ordinary council minutes · - additional furniture and equipment, including it - adjustments to the...

ORDINARY COUNCIL

MINUTES (Open to the public)

Monday 10 December 2018 Council Chamber, 8 Inglesby Road, Camberwell. Commencement 6.37pm Attendance Councillor Jane Addis (Mayor)

Councillor Jim Parke Councillor Phillip Healey Councillor Lisa Hollingsworth Councillor Steve Hurd Councillor Coral Ross Councillor Felicity Sinfield Councillor Garry Thompson Councillor Jack Wegman

Apologies Councillor Cynthia Watson Officers Phillip Storer Chief Executive Officer

Shiran Wickramasinghe Director City Planning Carolyn McClean Director Community Development Marilyn Kearney Director Customer Experience and

Business Transformation Adam Hall Acting Director Environment and

Infrastructure Carolyn Terry Executive Manager People Culture and

Development Jeanine Nieuwenhuizen Chief Customer Officer Katherine Stakula Strategic Communications Lead Greg Hall Chief Financial Officer David Thompson Manager Governance Simon Mitchell Manager Statutory Planning Andrew Mackinnon Group Manager Parks and Infrastructure Rebecca Carland Senior Coordinator Open Space Haydon Sampson Chief Information Officer George Batsakis Senior Coordinator Asset Maintenance Jacqui McCann Health Planning and Policy Officer Nicole White Acting Manager Community

Development Charles Turner Manager Projects and Strategy Gail Power Manager Arts Facilities Business Nick Lund Manager Health Ageing and Disability

Services

Krysten Forte Coordinator Governance Tina Bourekas Senior Coordinator Ageing and

Disability Services Michelle Forster Coordinator Business Operations Andrew Kerr Planning Appeals Coordinator Elizabeth Manou Governance Projects Officer Helen Pavlidis

Neva Law Governance Projects Officer Media Advisor

Council Minutes 12/10/18

City of Boroondara

Table of contents

1. Adoption and confirmation of the minutes 5

2. Declaration of conflict of interest of any councillor or council officer 5

3. Deputations, presentations, petitions and public submissions 5

4. Assemblies of councillors 6

5. Public question time

PQT1 Ian Hundley of Balwyn North - Boroondara Public Health and Wellbeing Advisory Committee Terms of Reference Review 6

PQT2 Ian Hundley of Balwyn North - October 2018 Monthly Financial Report (Greythorn Community Hub) 7

PQT3 Katherina M - Disallowed Questions 7

PQT4 Catherine D - Dorothy Laver Reserve West - Proposed Synthetic Surface 8

PQT5 Catherine D - Dorothy Laver Reserve West - Proposed Synthetic Surface 8

PQT6 Ben R - Dorothy Laver Reserve West - Proposed Synthetic Surface 9

PQT7 Greg P - Dorothy Laver Reserve West - Proposed Synthetic Surface 9

PQT8 Greg P - Dorothy Laver Reserve West - Proposed Synthetic Surface 10

PQT9 Ross D - Dorothy Laver Reserve West - Proposed Synthetic Surface 10

PQT10 Ross D - Dorothy Laver Reserve West - Proposed Synthetic Surface 10

PQT11 Dana B - Dorothy Laver Reserve West - Proposed Synthetic Surface 11

PQT12 Dr Nick T & Dr Suzette M - Dorothy Laver Reserve West - Proposed Synthetic Surface 11

PQT13 Dr Nick T & Dr Suzette M - Dorothy Laver Reserve West - Proposed Synthetic Surface 12

PQT14 Miron M - Dorothy Laver Reserve West - Proposed Synthetic Surface 12

PQT15 Miron M - Dorothy Laver Reserve West - Proposed Synthetic Surface 13

PQT16 Matthew B - Disallowed Questions 13

PQT17 Ross M - Dorothy Laver Reserve West - Proposed Synthetic Surface 13

PQT18 Ross M - Dorothy Laver Reserve West - Proposed Synthetic Surface 14


City of Boroondara

PQT19 Jenny E - Dorothy Laver Reserve West - Proposed Synthetic Surface 14

6. Notices of motion 14

7. Presentation of officer reports

7.1 October 2018 Monthly Financial Report 15

7.2 Contract 2018/179A & 2018/179B End User Device Replacement 16

7.3 Contract 2019/17 - Sports Ground Lighting Supply Panel 17

7.4 Contract 2018/195 - Revegetation Site Maintenance Services 19

7.6 Contract No 2019/74 Structural Drain Reline - Expression of Interest 20

7.8 Contract No. 2018/175, Canterbury Community Hub - Architectural and Consultancy Services 21

7.10 Letters Under Seal - Outgoing State Parliamentary Representatives Whose Electorates Cover Boroondara 22

7.7 Dorothy Laver Reserve West - Proposed Synthetic Surface 22

7.5 Boroondara Public Health and Wellbeing Advisory Committee Terms of Reference review 27

7.9 2018/98 Microsoft Dynamics CRM - Managed and Professional Services 28

8. General business 29

9. Urgent business

9.1 TPG Telecommunications Roll-Out 29

10. Confidential business 30


City of Boroondara

1. Adoption and confirmation of the minutes MOTION Moved Councillor Parke Seconded Councillor Thompson That the minutes of the Special Council Meeting held on 7 November 2018 and the Ordinary Council Meeting held on 26 November 2018 be adopted and confirmed. CARRIED 2. Declaration of conflict of interest of any councillor or council officer Refer to Item 7.7 - Dorothy Laver Reserve West- Proposed Synthetic Surface - Councillor Thompson 3. Deputations, presentations, petitions and public submissions 3.1 Petitions Council has received one (1) petition. Details of the petition are set out below.

No. Ref. no. Title / Description No. of signatures Referred to

1 CAS - 420413

Requesting Council change the standard operating hours for the Matlock Centre, Canterbury and playing pitch

Over 1,100 DCD

Legend: DCD Director Community Development DCP Director City Planning DCXBT Director Customer Experience and DEI Director Environment and Infrastructure Business Transformation GOV Governance MOTION Moved Councillor Parke Seconded Councillor Sinfield That Council resolve: 1. To receive and note the petition. 2. To note that the petition has been referred to the Director Community

Development for consideration.


City of Boroondara

3. That the first named signatory to the petition will receive a written

response in due course advising of Council's action in response to the request.

CARRIED 4. Assemblies of councillors Section 80A of the Local Government Act 1989 requires that a written record of all Assemblies of Councillors be kept and reported to an ordinary Council meeting as soon as practicable. The attached record of Assemblies of Councillors (Attachment 1) is reported to Council in accordance with this requirement. MOTION Moved Councillor Hollingsworth Seconded Councillor Hurd That Council resolve to receive and note the record of Assemblies of Councillors, as annexed to the minutes. CARRIED 5. Public question time

PQT1 Ian Hundley of Balwyn North - Boroondara Public Health and Wellbeing Advisory Committee Terms of Reference Review

The Mayor, Councillor Addis read the following question submitted with notice. The question related to Item 7.5 on the Agenda - Boroondara Public Health and Wellbeing Advisory Committee - Terms of Reference Review and therefore was allowed in accordance with Clause 60. 2.1 of the Meeting Procedure Local Law 2017. “Please advise of the reasons why it is proposed that Victoria Police no longer be retained as a key external member of the Boroondara Public Health and Wellbeing Advisory Committee”? The Director Community Development responded as follows: The rationale for membership change was based on the following:

- The membership of the Boroondara Public Health and Wellbeing Plan 2018-21 Advisory Committee was updated to reflect the five health priorities outlined in the Boroondara Community Plan.

- Information about our community partners in delivering the Municipal Public Health and Wellbeing Plan is outlined on page 34 of the Boroondara Community Plan.


City of Boroondara

- Victoria Police remain an active partner of Council on other committees,

including the Boroondara Community Safety Advisory Committee, and we will continue to work closely together in a number of ways, preventing and responding to local and regional issues.

The Mayor, Councillor Addis advised that a written response would be provided in due course.

PQT2 Ian Hundley of Balwyn North - October 2018 Monthly Financial Report (Greythorn Community Hub)

The Mayor, Councillor Addis read the following question submitted with notice. The question related to Item 7.1 on the Agenda - October 2018 Monthly Financial Report and therefore was allowed in accordance with Clause 60. 2.1 of the Meeting Procedure Local Law 2017. “Please advise of the elements and reasons for higher than budgeted expenditure of $235,599 on the Greythorn Community Hub”? The Acting Director, Environment and Infrastructure responded as follows: Post completion of this project, as is often the case for projects of this nature,

additional minor works and adjustments were identified, with the main contributors being:

- Additional furniture and equipment, including IT - Adjustments to the child care, health and community areas - Additional fencing and landscaping

These works were deemed essential for the effective operation of the centre. The Mayor, Councillor Addis advised that a written response would be provided in due course. Councillor Thompson left the Chamber at 6.47pm.

PQT3 Katherina M - Disallowed Questions The Mayor, Councillor Addis stated that two questions had been received from Katherina M. The Mayor, Councillor Addis advised that the questions had been disallowed in accordance with Clause 60.3.1 of the Meeting Procedure Local Law 2017 because the person asking the question was not in the gallery at the time the questions were due to be read. The Mayor, Councillor Addis noted the questions had been circulated to councillors and Katherine M would receive a written response in due course.


City of Boroondara

PQT4 Catherine D - Dorothy Laver Reserve West - Proposed Synthetic

Surface The Mayor, Councillor Addis read the following question submitted with notice. The question related to Item 7.7 on the Agenda - Dorothy Laver Reserve West Proposed Synthetic Surface and therefore was allowed in accordance with Clause 60.2.1 of the Meeting Procedure Local Law 2017. “When will the budget for the proposed realignment of the internal access road, bike path, planting of trees, fencing works, removal of existing vegetation next to the tennis club, drainage and traffic impact study before development proceed if passed”? The Acting Director, Environment and Infrastructure responded as follows: By way of clarification, the amended proposal contains provision for 20 additional

car spaces. The Project Implementation Plan on page 84 of the Officer report identifies the

anticipated cost of the amended concept. Further detail on this matter will be available as per the normal budget reporting,

and identified in the 2019/20 budget. The Mayor, Councillor Addis advised that a written response would be provided in due course.

PQT5 Catherine D - Dorothy Laver Reserve West - Proposed Synthetic Surface

The Mayor, Councillor Addis read the following question submitted with notice. The question related to Item 7.7 on the Agenda - Dorothy Laver Reserve West Proposed Synthetic Surface and therefore was allowed in accordance with Clause 60.2.1 of the Meeting Procedure Local Law 2017. “Will Boroondara Officers engage an independent traffic consultant to count traffic and provide a full safety and traffic impact study before development proceed if passed”? The Acting Director, Environment and Infrastructure responded as follows: Officers have tested the validity of the 2015 traffic data by undertaking a morning

peak hour traffic assessment and an eventing peak hour traffic assessment on 5th and 6th of December.

Both assessments indicate that current traffic levels are comparable to the traffic volumes surveyed in October 2015.

Council has also had an external Road Safety Audit undertaken of the Dorothy Laver Reserve West entrance at the intersection with Dunlop Street. The recommendations are:

- Trimming of existing vegetation on both sides of the reserve access road - Relocation of the existing reserve signage on the south-western side of the

access road. - Replacement of existing directional markers on the western approach. - Inclusion of advance warning signage on both approaches.


City of Boroondara

- Reconstruction and realignment of pram ramps on Dunlop Street. - Additional line marking on Dunlop Street and the access road. - Change in intersection control from a ‘Give Way’ to a ‘Stop’ control. - Consideration of a traffic treatment.


PQT6 Ben R - Dorothy Laver Reserve West - Proposed Synthetic Surface The Mayor, Councillor Addis read the following question submitted with notice. The question related to Item 7.7 on the Agenda - Dorothy Laver Reserve West Proposed Synthetic Surface and therefore was allowed in accordance with Clause 60.2.1 of the Meeting Procedure Local Law 2017. “Why isn’t Camberwell Lacrosse being offered a like-for-like alternative considering it (a) signed the 2019 lease for DLRW - in good faith - on 8/6/2018, well after council decision to pursue a different use of the ground and (b) the indication that the proposal would free other grounds”? The Acting Director, Environment and Infrastructure responded as follows: Officers consider that the Camberwell Lacrosse Club is being offered a ground

allocation that meets its needs. Officers note the Camberwell Lacrosse Club has a two year licence agreement

consistent with all other seasonal sporting clubs in the City. The licence contains provision for Council to terminate should circumstances

require. Should Council adopt the recommendation in tonight’s report regarding this

matter, the Camberwell Lacrosse Club will be issued with a new two year seasonal licence agreement, so will be now worse off from a licence perspective.


PQT7 Greg P - Dorothy Laver Reserve West - Proposed Synthetic Surface The Mayor, Councillor Addis read the following question submitted with notice. The question related to Item 7.7 on the Agenda - Dorothy Laver Reserve West Proposed Synthetic Surface and therefore was allowed in accordance with Clause 60.2.1 of the Meeting Procedure Local Law 2017. “Exactly where, when and how long were posters displayed around DLRW notifying users and passerby of the proposed concept”? The Acting Director, Environment and Infrastructure responded as follows: The exact locations of the signs was not recorded. Council typically puts signs

up at the key entry points in the park. The Mayor, Councillor Addis advised that a written response would be provided in due course.


City of Boroondara

PQT8 Greg P - Dorothy Laver Reserve West - Proposed Synthetic Surface The Mayor, Councillor Addis read the following question submitted with notice. The question related to Item 7.7 on the Agenda - Dorothy Laver Reserve West Proposed Synthetic Surface and therefore was allowed in accordance with Clause 60.2.1 of the Meeting Procedure Local Law 2017. “Why were alternative site location selected and the decision making criteria kept secret & withheld from residents and ratepayers”? The Acting Director, Environment and Infrastructure responded as follows: Council’s consultation was focused on the creation of a synthetic field at DRLW,

and not whether DLRW was the best site in Boroondara for a synthetic sports field.

The Mayor, Councillor Addis advised that a written response would be provided in due course. PQT9 Ross D - Dorothy Laver Reserve West - Proposed Synthetic Surface The Mayor, Councillor Addis read the following question submitted with notice. The question related to Item 7.7 on the Agenda - Dorothy Laver Reserve West Proposed Synthetic Surface and therefore was allowed in accordance with Clause 60.2.1 of the Meeting Procedure Local Law 2017. “Is DLR East no longer planned for soccer / FFV use with Miniroos or other”? The Acting Director, Environment and Infrastructure responded as follows: Through consultation, officer shave indication DLRE was line marking proposal,

ancillary to the main proposal at DRLW. The proposal has always been defined as the synthetic proposal at DLRW. In the Services Special Committee meeting on 12 November, it said that “Note the configurations shown on Dorothy Laver Reserve East are line marking options only and not part of the synthetic proposal.

The Mayor, Councillor Addis advised that a written response would be provided in due course. PQT10 Ross D - Dorothy Laver Reserve West - Proposed Synthetic Surface The Mayor, Councillor Addis read the following question submitted with notice. The question related to Item 7.7 on the Agenda - Dorothy Laver Reserve West Proposed Synthetic Surface and therefore was allowed in accordance with Clause 60.2.1 of the Meeting Procedure Local Law 2017. “Will the council provide written confirmation to the public that they have received exemption from the WNPL mandatory licensing requirements which include synthetic surface, electric scoreboards, PA system, undercover seating for 500 people, 2.2 metre covered player race, covered team benches, undercover media area, 1.8m higher perimeter fencing and all other requirements”?


City of Boroondara

The Acting Director, Environment and Infrastructure responded as follows: A synthetic field is not WNPL requirement. The WNPL requirements that relate to the broader facility will not be implemented

by Council. This includes a PA system, undercover seating for 500 people, 2.2 metre covered player race, covered team benches, undercover media area, 1.8m high perimeter fencing.

No commitment can be provided regarding items that are common at other sporting ground in the City such as score boards and player interchange benches.


PQT11 Dana B - Dorothy Laver Reserve West - Proposed Synthetic Surface

The Mayor, Councillor Addis read the following question submitted with notice. The question related to Item 7.7 on the Agenda - Dorothy Laver Reserve West Proposed Synthetic Surface and therefore was allowed in accordance with Clause 60.2.1 of the Meeting Procedure Local Law 2017. “Can council guarantee that Dorothy Laver West will never be considered for synthetic turf in the future”? The Acting Director, Environment and Infrastructure responded as follows: Yes, the proposal for a synthetic field at Dorothy Laver Reserve West has been

exhaustively explored, and the recommendation to Council is that this is not a suitable site. This decision to be made by Council tonight is considered a clear and final decision on this matter.


PQT12 Dr Nick T & Dr Suzette M - Dorothy Laver Reserve West - Proposed Synthetic Surface

The Mayor, Councillor Addis read the following question submitted with notice. The question related to Item 7.7 on the Agenda - Dorothy Laver Reserve West Proposed Synthetic Surface and therefore was allowed in accordance with Clause 60.2.1 of the Meeting Procedure Local Law 2017. “Is another venue being sought to satisfy the original intent of the proposal for a synthetic field facility primarily or Boroondara’s first WNPL team and to extend playable hours”?


City of Boroondara

The Acting Director, Environment and Infrastructure responded as follows: It is expected that the needs of Alamein Football Club can be met under the

amended proposal. As flagged in the officer recommendation, a further report will be presented to

Council in 2019/20 regarding a future synthetic proposal at another location within the city, including a detailed site assessment.


PQT13 Dr Nick T & Dr Suzette M - Dorothy Laver Reserve West - Proposed Synthetic Surface

The Mayor, Councillor Addis read the following question submitted with notice. The question related to Item 7.7 on the Agenda - Dorothy Laver Reserve West Proposed Synthetic Surface and therefore was allowed in accordance with Clause 60.2.1 of the Meeting Procedure Local Law 2017. “In what capacity will Boroondara first WNPL team be using DLRW”? The Acting Director, Environment and Infrastructure responded as follows: The future allocations of DLRW under the emended proposal will need to be

worked through with a number of soccer clubs from the southern half of the City. Having said that Alamein Football Clubs needs are for weekday training three nights per week, and home matches every second Sunday. It would be expected that these needs, in conjunction with the needs of other clubs, can be met.


PQT14 Miron M - Dorothy Laver Reserve West - Proposed Synthetic Surface

The Mayor, Councillor Addis read the following question submitted with notice. The question related to Item 7.7 on the Agenda - Dorothy Laver Reserve West Proposed Synthetic Surface and therefore was allowed in accordance with Clause 60.2.1 of the Meeting Procedure Local Law 2017. “Why have Council Officers chosen to determine their view of Camberwell Lacrosse training needs by visiting training sessions during the unrepresentative end-of-season period rather than by considering the club’s data representing the actual situation, substantiated by an offer of Statutory Declarations which officers have refused to take”? The Acting Director, Environment and Infrastructure responded as follows: Officers attended DLRW to view lacrosse training on a number of occasions

between 10 July and 12 September 2018. The club has been critical of Councils visit on the 15 and 16 of August 2018.


City of Boroondara

When officers visited the site on 16 August, the boy’s under 11s had completed

their season the prior weekend. All other teams still had either one or two home-and-away rounds remaining in the season.

The U11’s comprise 14% of club members that are scheduled for training on Thursday nights. Officer’s observations regarding training layout, were made on the understanding that the training session was at 86% of the normal capacity.


PQT15 Miron M - Dorothy Laver Reserve West - Proposed Synthetic Surface

The Mayor, Councillor Addis read the following question submitted with notice. The question related to Item 7.7 on the Agenda - Dorothy Laver Reserve West Proposed Synthetic Surface and therefore was allowed in accordance with Clause 60.2.1 of the Meeting Procedure Local Law 2017. “Can officers explain why they calculated an average per field use of 8 hours a week based on 3 fields when EER currently has no lighting and is only booked Saturday by the club, and DLW fields cannot be safely used as 2 fields because of the 2 concrete wickets”? The Acting Director, Environment and Infrastructure responded as follows: Camberwell Lacrosse Club uses a maximum of 24 hours per week of field time to

accommodate its training and match day needs. Officers note that the club takes up the space of three fields for this use.


PQT16 Matthew B - Disallowed Questions The Mayor, Councillor Addis stated that two questions had been received from Matthew B. The Mayor, Councillor Addis advised that the questions had been disallowed in accordance with Clause 60.3.1 of the Meeting Procedure Local Law 2017 because the person asking the question was not in the gallery at the time the questions were due to be read. The Mayor, Councillor Addis noted the questions had been circulated to councillors and Matthew B would receive a written response in due course.

PQT17 Ross M - Dorothy Laver Reserve West - Proposed Synthetic Surface

The Mayor, Councillor Addis read the following question submitted without notice. The question related to Item 7.7 on the Agenda - Dorothy Laver Reserve West Proposed Synthetic Surface and therefore was allowed in accordance with Clause 60.2.1 of the Meeting Procedure Local Law 2017.


City of Boroondara

“Can council officers name which grounds will be freed up for other sports, should DLRW proposal go ahead, as per the statement made by Andrew McKinnon in the project FAQs”? The Acting Director, Environment and Infrastructure advised that because the question had been received after 12:00 noon it would be taken on notice for a written response to be provided in due course.

PQT18 Ross M - Dorothy Laver Reserve West - Proposed Synthetic Surface

The Mayor, Councillor Addis read the following question submitted without notice. The question related to Item 7.7 on the Agenda - Dorothy Laver Reserve West Proposed Synthetic Surface and therefore was allowed in accordance with Clause 60.2.1 of the Meeting Procedure Local Law 2017. “Can council officers explain the seemingly double standard approach of estimating Lacrosse growth by looking at past trends rather than actual current data while adopting the exact opposite approach when assessing soccer growth”? The Acting Director, Environment and Infrastructure advised that because the question had been received after 12:00 noon it would be taken on notice for a written response to be provided in due course.

PQT19 Jenny E - Dorothy Laver Reserve West - Proposed Synthetic Surface The Mayor, Councillor Addis read the following question submitted without notice. The question related to Item 7.7 on the Agenda - Dorothy Laver Reserve West Proposed Synthetic Surface and therefore was allowed in accordance with Clause 60.2.1 of the Meeting Procedure Local Law 2017. “Can council officers describe the process to identify actual vs claimed needs when it comes to allocating usage of Highfield North, which returns to service in 2019 and is presumably no longer needed by soccer should DLRW proposal go ahead”? The Acting Director, Environment and Infrastructure advised that because the question had been received after 12:00 noon it would be taken on notice for a written response to be provided in due course. Councillor Thompson returned to the Chamber at 7.05pm and resumed his seat. 6. Notices of motion Nil


City of Boroondara

7. Presentation of officer reports Procedural motion MOTION Moved Councillor Healey Seconded Councillor Hurd That the following items: 7.1 October 2018 Monthly Financial Report 7.2 Contract 2018-179A & 2018-179B - End user Device Replacement 7.3 Contract 2019/17 - Sports Ground Lighting Supply Panel 7.4 Contract 2018/195 - Revegetation Site Maintenance Services 7.6 Contract No 2019/74 Structural Drain Reline - Expression of Interest 7.8 Contract No. 2018/175, Canterbury Community Hub -

Architectural and Consultancy 7.10 Letters Under Seal - Outgoing State Parliamentary Representatives

Whose Electorates Cover Boroondara be moved en bloc as per the officers’ recommendations outlined in the agenda inclusive of grammatical and spelling corrections made at Item 7.3. CARRIED

7.1 October 2018 Monthly Financial Report The Monthly Financial Report for October 2018 is designed to identify and explain any major variances to budget at an organisational level for the period ending 31 October 2018.

Council’s favourable operating result against year to date budget of $134.52 million is $5.73 million or 4% above the September Amended Budget of $128.79 million primarily due to a number of factors which are outlined in Section 2 of Attachment 1 - Financial Overview.

Capital works actual expenditure is $11.12 million which is $1.70 million above year to date budget phasing of $9.42 million. Priority projects actual expenditure of $3.60 million is $2.09 million below year to date budget phasing of $5.70 million.

Council's Balance Sheet and cash position are sound and depict a satisfactory result. At the end of October, Council's cash position stood at $118.69 million or $1.56 million above year to date budget. MOTION Moved Councillor Healey

Seconded Councillor Hurd That Council resolves to receive and note the Monthly Financial Report for October 2018 (Attachment 1). CARRIED


City of Boroondara

7.2 Contract 2018/179A & 2018/179B End User Device Replacement This report seeks Council approval to award two contracts for the provision of office based desktop (PC) and laptop computers, plus non-ruggedised field workforce computers through financial leasing arrangments. In addition, there will be a provision under one contract to purchase a small number of ruggedised field worforce computers. To support the delivery of this project, a procurement activity was initiated in June 2018 to select suitable replacement devices as well as the 3rd party services to assist with the deployment, asset retrieval and disposal activities. Council officers determined the most cost effective and efficient way to undertake this procurement activity was via the End User Computing Equipment Panel available through the Victorian Government Purchasing Board’s State Purchasing Contracts (SPC) which has been granted as a Local Government Ministerial Approved Arrangement for all Victorian Councils to utilise whilst remaining compliant with Section 186 of the Local Government Act 1989. It also complies with the requirements pertained within Council’s adopted Procurement Policy. With the exception of 12 PC’s and 76 laptop computers which are less than two (2) years old and will be retained for a further 2-3 years, Council’s current PC and laptop computer fleet is between 5-9 years old and now due for replacement. Further, Council’s 84 ‘Public Use’ PC’s in libraries and other public locations are now close to nine (9) years old and modern and better performing devices are required. The deployment of the upgraded computer equipment will commence from March 2019, with the replacement of public use PC’s in libraries and other public locations, along with Council’s field workforce devices followed by office based equipment. It is proposed to enter into contract 2018/179A to establish a four (4) year operating lease for the provision of office based desktop and laptop computers and contract 2018/179B to establish a four (4) year operating lease for non-ruggedised field workforce computer devices and purchase of ruggedised field workforce computer devices. The combined estimated value of the two contracts over a four (4) year lease period plus the costs of the purchase of ruggedised computers is $1,918,207 incl. GST. Confidential information is contained in Attachment 1, as circulated in the confidential section of the agenda attachments, in accordance with Section 89(2) of the Local Government Act 1989, as the information relates to contractual matters and premature disclosure of the information could be prejudicial to the interests of Council or other persons. This item has been included in the public agenda to facilitate transparency and accountability in Council’s decision making. If discussion of the confidential information in the attachments to this report is required in order for Council to make a decision, this item will be deferred to the Confidential Section of the agenda.


City of Boroondara

MOTION Moved Councillor Healey Seconded Councillor Hurd That Council resolves to: 1. Award Contract No. 2018/179A to Hewlett Packard PPS Australia (HP) to

establish a finance lease for the provision of office based desktop and laptop computers for a period of four (4) years at a cost of $1,526,757 incl. GST (i.e. $381,689 incl. GST pa).

2. Award Contract No. 2018/179B to Dell Australia Pty Limited (Dell) to:

a. establish a finance lease for the provision of non-ruggedised field workforce computer devices for a period of four (4) years at a cost of $260,979 incl. GST (i.e. $65,245 incl. GST pa) and;

b. purchase ruggedised field workforce computer devices at a cost of $130,471 incl. GST.

3. Note the total cost to Council after the return of the GST Input Credits is $1,743,824 for both the four (4) year lease contract term and the purchase of equipment.

4. Note the associated costs are inclusive of asset deployment and disposal services.

5. Note the current budget (IT Operations - Leased Assets - 54100 - Account

53154), contains sufficient funds for applicable lease costs in FY2018-19 however an increase of $100,243 excl. GST will be required annually from FY2019-20.

6. Note there will be no additional funding required in the FY2018-19 budget to

cover the implementation period from Mar-Jun 2018.

7. Note the purchase costs of the ruggedised devices ($130,471 incl. GST) will be fully funded from Project 72577 (Field workforce enablement) in FY2018-19.

8. Authorise the Director, Customer Experience and Business Transformation

to execute the contract documentation on behalf of the Council in accordance with the Victorian Government Purchasing Board State Purchase Contract processes and negotiate extensions, if applicable.

CARRIED 7.3 Contract 2019/17 - Sports Ground Lighting Supply Panel This report seeks Council endorsement for the award of Contract No. 2019/17, Boroondara Sportsground Lighting - Supply Panel. This contract will provide Council with a panel of contractors for the supply and installation of sportsground lighting onto sports fields for initial term of three years with a possible extension of a two year period for a maximum contract term of five years.


City of Boroondara

The estimated cost of this contract in 2018-2019 is $771,080 (excluding GST) which is in accordance with Council's current adopted budget. Expenditure in future years will be in accordance with approved budget allocations. Because of the value of the contract it was publicly tendered in accordance with the requirements of section 186 of the Local Government Act. Confidential information is contained in Attachment 1, as circulated in the confidential section of the agenda attachments, in accordance with Section 89(2) of the Local Government Act 1989, as the information relates to contractual matters and premature disclosure of the information could be prejudicial to the interests of Council or other persons. This item has been included in the public agenda to facilitate transparency and accountability in Council’s decision making. If discussion of the confidential information in the attachments to this report is required in order for Council to make a decision, this item will be deferred to the confidential section of the agenda. MOTION Moved Councillor Healey Seconded Councillor Hurd That Council resolves to: 1. To award Contract No. 2019/17, Boroondara Sportsground Lighting -

Supply Panel to:

Wallgates Pty Ltd trading as Wallgates Electrical Services (ACN 096 477 842);

Sonec Services Pty Ltd (ACN 069 624 317) trading as Ultralec Electrical Services (ABN 39 069 624 317);

IPower (VIC) Pty Ltd (ACN 152 236 658 ) the trustee for I & J Zadel Family Trust trading as Power Street Electrics (ABN 48 859 665 0560; and

Commlec Services Pty Ltd (ACN 055 185 718)

for an initial contract term of three years with possible extensions to a maximum contract term of five years. The estimated contract cost for the maximum term is $1,695,188 (including GST). The cost to Council after the return of the GST Tax Input Credits is $1,541,080.

2. To authorise Director Environment and Infrastructure to execute the

contract agreements with the above contractors. 3. To authorise the Director Environment and infrastructure to negotiate

extensions to the contract with the above contractors to the maximum five year contract term.

4. To note that expenditure under this contract in 2018-2019 is in

accordance with Council's adopted budget and expenditure in future years will be in accordance with the approved budget allocations.

CARRIED


City of Boroondara

7.4 Contract 2018/195 - Revegetation Site Maintenance Services This report seeks Council endorsement for the award of Contract No. 2018/195, Revegetation Site Maintenance Services. This contract will provide Council with a panel of contractors for a maximum term of five years. This contract is a direct replacement of Contract No. 2014/42, Biodiversity Site Maintenance Services which expires on 31 January 2019. The estimated first year cost of this Contract is $419,854 (excluding GST) which is in accordance with Council's current adopted budget. Expenditure in future years will be in accordance with approved budget allocations. Because of the value of the contract it was publicly tendered in accordance with the requirements of section 186 of the Local Government Act 1989. Confidential information is contained in Attachment 1, as circulated in the confidential section of the agenda attachments, in accordance with Section 89(2) of the Local Government Act 1989, as the information relates to contractual matters and premature disclosure of the information could be prejudicial to the interests of Council or other persons. This item has been included in the public agenda to facilitate transparency and accountability in Council’s decision making. If discussion of the confidential information in the attachments to this report is required in order for Council to make a decision, this item will be deferred to the confidential section of the agenda. MOTION Moved Councillor Healey Seconded Councillor Hurd That Council resolve: 1. To award Contract No. 2018/195, Revegetation Site Maintenance Services,

to: Acacia Environmental Management Pty Ltd ACN 108 191 466; Indigenous Design Environmental Services Pty Ltd trading as

Indigenous Design Environmental Management, ACN 081 044 144; and

Nature Links Landscape Management Pty Ltd, ACN 097 146 426.

at their tendered Schedule of Rates for an initial contract term of three years with further extension of up to two increments of one year each to a maximum Contract term of five years. The estimated contract cost for the maximum term is $2,309,200 (including GST). The cost to Council after the return of the GST Tax Input Credits is $2,099,273.

2. To authorise the Director, Environment and Infrastructure, to execute the Contract agreements with the above contractors.


City of Boroondara

3. To authorise the Director, Environment and Infrastructure, to negotiate

extensions to Contract No. 2018/195, Revegetation Site Maintenance Services, with the above contractors to the maximum five year contract term.

4. To note that expenditure under this contract in 2018-19 is in accordance

with Council's adopted budget and expenditure in future years will be in accordance with the approved budget allocations.

CARRIED 7.6 Contract No 2019/74 Structural Drain Reline - Expression of Interest This report seeks Council endorsement for the award of Contract No. 2019/74, Structural Drain Reline. This contract will provide repair works by installation of structural liners inside existing drain brickwork for up to the next five years and is a new contract to establish a panel of providers. Council’s 2018-19 budget contains a total allocation of $1,445,000 for brick drain relining works. Expenditure in future years will be in accordance with approved budget allocations. Because of the value of the contract it was publicly tendered in accordance with the requirements of section 186 of the Local Government Act 1989. Confidential information is contained in Attachment 1, as circulated in the confidential section of the agenda attachments, in accordance with Section 89(2) of the Local Government Act 1989, as the information relates to contractual matters and premature disclosure of the information could be prejudicial to the interests of Council or other persons. This item has been included in the public agenda to facilitate transparency and accountability in Council’s decision making. If discussion of the confidential information in the attachments to this report is required in order for Council to make a decision, this item will be deferred to the confidential section of the agenda. MOTION Moved Councillor Healey Seconded Councillor Hurd That Council resolve: 1. To award Contract No. 2019/74, Structural Drain Reline, to:

Insituform Pacific Pty Ltd (ABN 43 123 427 305); Interflow Pty Ltd (ABN 34 000 563 208); M. Tucker and Sons Pty Ltd (ABN 14 007 193 811); Pipe Lining Pty Ltd as Trustee for the Pipe Lining Trust (ABN 68 072 717

741); and Veolia Water Technologies (Australia) Pty Ltd (ABN 21 124 372 050).

for an initial contract term of three years with possible extensions to a maximum contract term of five years. These companies will be engaged as a panel of prequalified, preferred contractors to undertake structural drain relining works. The estimated contract cost for the maximum term is $11,000,000 (including GST). The cost to Council after the return of the GST Tax Input Credits is $10,000,000.


City of Boroondara

2. To authorise the Director Environment and Infrastructure to execute the

contract agreement with the above contractors.

3. To authorise the Director Environment and Infrastructure to negotiate extensions to the contract with the above contractors to the maximum five year contract term.

4. To note that expenditure under this contract in 2018-19 is in accordance

with Council's adopted budget and expenditure in future years will be in accordance with the approved budget allocations.

CARRIED 7.8 Contract No. 2018/175, Canterbury Community Hub - Architectural and

Consultancy Services This report seeks Council endorsement for the award of Contract No. 2018/175, Canterbury Community Hub - Architectural and Consultancy Services. This Contract involves the provision of Architectural and Consultancy Services for the Canterbury Community Hub Project. The estimated cost of this Contract is $446,501 (excluding GST), which is in accordance with Council's current adopted budget and future foreshadowed budgets across the term of the Contract. A selective tendering process was conducted from contractors on the State Government Supplier Register, which is in accordance with the requirements of section 186 of the Local Government Act 1989. Confidential information is contained in Attachment 1, as circulated in the confidential section of the agenda attachments, in accordance with Section 89(2) of the Local Government Act 1989, as the information relates to contractual matters and premature disclosure of the information could be prejudicial to the interests of Council or other persons. This item has been included in the public agenda to facilitate transparency and accountability in Council’s decision making. If discussion of the confidential information in the attachments to this report is required in order for Council to make a decision, this item will be deferred to the confidential section of the agenda. MOTION Moved Councillor Healey Seconded Councillor Hurd That Council resolve: 1. To award Contract No. 2018/175, Canterbury Community Hub -

Architectural and Consultancy Services, to Perkins Architects Pty Ltd (ACN 007 172 670) at a lump sum cost of $491,151 (including GST). The cost to Council after the return of the GST Tax Input Credits is $446,501.

2. To authorise the Director, Environment and Infrastructure to execute the contract agreement with the above contractor.


City of Boroondara

3. To note that expenditure under this Contract is in accordance with

Council's adopted 2018-19 budget. CARRIED 7.10 Letters Under Seal - Outgoing State Parliamentary Representatives

Whose Electorates Cover Boroondara Letters under seal are by their nature, documents of a special status. This report proposes the presentation of letters of appreciation under seal of Council to the outgoing state parliamentary representatives whose electorates cover Boroondara. This is considered to be an appropriate recognition of the work undertaken by them during their time in the State parliament. Moved Councillor Healey Seconded Councillor Hurd That Council resolve to present letters of appreciation under seal of Council to those outgoing state parliamentary representatives whose electorates cover Boroondara. CARRIED 7.7 Dorothy Laver Reserve West - Proposed Synthetic Surface Council has undertaken public consultation on a concept to install a synthetic sports surface at Dorothy Laver Reserve West (DLRW). The purpose of this report is to seek a decision on whether to proceed, amend or abandon the concept. Council’s Sport and Recreation Strategy 2016 (S&RS) identified sports experiencing high growth in demand and requiring additional access to facilities in the future. Soccer is one of the priority sports for addressing the high growth in demand within the municipality and growth in soccer has continued at significant rates since the S&RS was developed. This growth has been driven particularly by increases in junior and female participation. There are two primary ways to provide adequate assets to respond to the significant demand increases in soccer. One is to add additional assets (through land purchases), and the other is to change existing assets so they can accommodate greater use. Practically, land of the size required to accommodate a sporting field is rarely if ever available in Boroondara and, if it were, the land would cost tens of millions of dollars to acquire. A strategy focused on increasing utilisation is therefore seen as the most effective solution to this municipal wide problem of demand for sport outstripping the current supply of sport facilities. Synthetic playing surfaces are very effective because they offer additional playing hours with relatively little day to day maintenance.


City of Boroondara

Formal consultation to test the concept with the community commenced on 22 June 2018. This involved:

A letter and information sheet delivered to 393 homes in Boroondara within a 500m radius of DLRW

Posters displayed around DLRW to inform park users of the concept ‘Have Your Say’ survey on Boroondara’s website Community information sessions on 26 June and 18 July 2018 Direct engagement meetings with committee members from impacted clubs.

Community consultation closed 24 July, with sporting clubs provided additional time to submit a club concept. Club submissions were received in the ensuing period, with the final club submission received on 25 October 2018. At the Services Special Committee (SSC) meeting on 12 November 2018 Council received written submissions and heard from people who wished to present a submission. Verbal presentations covered a range of issues, with the key themes of flooding, biodiversity, environment, traffic and parking, policy and strategy alignment and club impacts. These are further addressed in the background and issues section of this report with officer commentary provided. One of the key themes raised in submissions has been flooding. Prior to suggesting DLRW as a potential site for a synthetic surface officers sought feedback from Melbourne Water regarding its requirements. These discussions continued as work on the concept progressed. Melbourne Water’s adopted 1 in 100 year flood levels for DLRW demonstrated that 98.5% of the synthetic concept fell outside of Melbourne Water’s mapped flood area. The concept prepared by officers provided a further safety margin by proposing a raised surface level for the synthetic surface despite being clear of land designated by Melbourne Water as being liable to flooding. Following a flood event on 6 November 2018 Melbourne Water advised it will need to reassess the flood modelling for Dorothy Laver Reserve. To assist in understanding the ramifications of Melbourne Water’s revised position officers engaged a specialist engineering consultant to model water flows in the area so Council can determine whether the Melbourne Water flood levels are likely to change in a manner which would impact the concept. The flood modelling used by the consultant is considered by them to better reflect the real life site situation. This alternate flood modelling indicates the water flow around the synthetic pitch to be manageable with no dwellings external to DLRW at risk of increased flooding. However, the model suggests the field would need to be built around 1.5 metres above the current turf level at the south-eastern end of the site. While the height is lower elsewhere on the site, these levels are significantly higher than what would be required under the current flood model upon which officers have based the concept. At these heights, the synthetic surface will fundamentally change the impact of the concept on the functionality of the surrounding passive open space and the physical barriers between the sports fields and surrounding park. While it is not certain that Melbourne Water will ultimately adopt the same view as Council’s consultant, it is highly likely there will be a change from the current position. Given this new information, officers do not recommend a synthetic surface be constructed at DLRW.


City of Boroondara

The core issue this project has been seeking to address is the growth in demand for field sports, in particular soccer. Whilst officers no longer recommend a synthetic surface at DLRW, the officer view is that these objectives can still be substantially addressed by amending the concept to keep the existing turf playing surface, but retaining the soccer layout shown in the concept. This will require Camberwell Lacrosse Club (CLC) to consolidate all their club activities to Eric Raven Reserve. Having considered the submissions by the CLC opposing their relocation, officers do not believe a sustainable argument has been put by the club. CLC currently use both Eric Raven Reserve (ERR) and DLRW, which they use for a maximum of 24 hours field use per week (in a peak week with a full quota of home games on weekends). This equates to 8 hours per field, which is well under the typical carrying capacity of 25 to 30 hours per week for a turf ground. ERR has been assessed by officers, through direct observations of the club’s practices, and analysis of their articulated needs through consultation and their final club submission, as being able to adequately meet their needs. The club’s claims regarding growth in the sport are simply not supportable if one considers its growth trend to date. Relocating the CLC to ERR, moves the club’s allocation of 24 hours per week to ERR, freeing up the two fields at DLRW to be allocated for soccer, generating an additional 50 to 60 hours of use per week for formal active sport. The amended concept will still see the existing sports lights replaced with LED, and Glen Iris Cricket Club (GICC) relocated to other nearby grounds. This scope of these works is anticipated to cost $960,100. Many of the submissions to the original concept raised concerns about traffic and parking. The report includes an analysis of the implications of the amended concept. This analysis reveals that there is existing parking capacity in the precinct of 103 Council managed spaces, and that the concept will generate a peak parking demand for 74 spaces. While the parking demand arising from this concept can be met within the precinct, officers have developed a concept that will seek to contain parking demand to an on-site solution. It is considered that an additional 20 car parks can be provided on land that is predominantly part of the current sports field. Officers also propose treatments to improve traffic management and road safety in the precinct, including a traffic treatment at the Dunlop Street entrance to DLRW. This amended concept responds to new information, and addresses the concerns raised in relation to environmental impacts, flooding, traffic and parking, and the quality of the open space as a grassed recreational area. Councillor Thompson declared a conflicting personal interest in accordance with section 79B of the Local Government Act 1989. Councillor Thompson advised that the nature of the interest is that “I seek leave of the Council to abstain from voting on this item in accordance with Section 79B of the Local Government Act 1989 as I have a direct interest in the decision because it directly affects my obligations”. Councillor Thompson left the Chamber at 7.14pm prior to consideration and vote on this item.


City of Boroondara

MOTION Moved Councillor Parke Seconded Councillor Sinfield That Council resolve that Councillor Thompson be granted leave to be excused from voting on this item. CARRIED MOTION Moved Councillor Healey Seconded Councillor Wegman That Council resolve: 1. To endorse for implementation an amended concept for Dorothy Laver

Reserve West comprising the following: a. Two turf senior sized soccer fields b. Removal of two synthetic cricket wickets c. A review and implementation of fencing and storage needs at Eric

Raven Reserve to better accommodate Lacrosse d. Renewal of sports lighting in the locations flagged in the original

concept, using sustainable LED technology, lit to 100 lux, for use for training purposes within the hours of 5pm to 9pm weekdays during the winter season

e. Sport field drainage and irrigation improvements as required to accommodate the proposed levels of use and realignment of the playing fields

f. Expansion of on-site car parking to include an additional 20 on-site car parking spaces, and improve car park drainage

g. A range of landscaping works, will be addressed in more detail in a landscape plan and involve community consultation, including: i. Rationalising existing site fencing to align with the new sports

fields and the new surrounding passive open space. This will be done in a way that does not prohibit passive use outside programmed active timeslots; does not visually detract from the character of the park; whilst also addressing relevant functional and safety needs

ii. Pursuing opportunities to improve the alignment of the bike path, noting in particular the sharp 90 degree bend at the creek bridge approach

iii. Planting additional trees in the passive open space area to improve shade, and provide a landscape buffer between active open space and biodiversity bushland. Provision has been made for planting up to 30 trees in the passive open space areas.

2. To implement the “Project Implementation Plan” and progress all actions

and commitments outlined in the “Club Actions and Implementation Plan” described in this report, and as annexed to the minutes.


City of Boroondara

3. To continue to work with the Camberwell Lacrosse Club to support and

assist the club’s long term sustainability and growth.

4. That the Council Plan 2018/19 action, to “commence construction of a synthetic surface to increase participation in active sport” is not required, noting Council will proceed with an amended concept that does not include a synthetic surface.

5. That a further report be presented to Council in 2019/20 addressing the

following: a. Providing information to Council regarding the sports in our city

facing the most significant shortfall in access to playing fields with a particular focus on those sporting codes experiencing challenges due to increased participation by girls and women.

b. Provide recommendations for resolving the shortfalls identified in A above which may or may not include synthetic surfaces; and

c. In the event a synthetic surface is considered to be a solution in meeting future demands, an analysis of alternative sites at another location in the city should be included in a public report.

6. The future ground allocations at Dorothy Laver Reserve West must

ensure the primary use of the playing fields is to accommodate active participation in sport by juniors, girls, women, Indigenous sport and people disadvantaged by illness and disability.

CARRIED Division Councillor Parke called for a division Affirmative Negative Councillor Hurd Councillor Parke Councillor Healey Councillor Sinfield Councillor Ross Councillor Wegman Councillor Hollingsworth Councillor Addis The Mayor, Councillor Addis declared the Motion CARRIED

Councillor Thompson returned to the Chamber at 8.18pm and resumed his seat.

Procedural Motion - Adjournment Moved Councillor Healey Seconded Councillor Hurd That the Ordinary Council meeting be adjourned. CARRIED The Ordinary Council meeting was adjourned at 8.19pm.


City of Boroondara

Procedural Motion - Resumption Moved Councillor Hurd Seconded Councillor Wegman That the Ordinary Council meeting be resumed. CARRIED The Ordinary Council meeting was resumed at 8.21pm with all Councillors present except for Councillor Watson. 7.5 Boroondara Public Health and Wellbeing Advisory Committee Terms of

Reference review The Public Health and Wellbeing Act 2008 requires councils to adopt a Municipal Public Health and Wellbeing Plan every four years. Since 2011 the Community Planning and Development Department has convened a Municipal Public Health and Wellbeing Plan Advisory Committee to assist with the implementation and annual review/evaluation of Council’s Municipal Public Health and Wellbeing Plan. In December 2017, Council adopted the Boroondara Community Plan 2017-27, incorporating the Municipal Public Health and Wellbeing Plan 2017-21. This is the first time Council has not had a standalone Municipal Public Health and Wellbeing Plan. As a result of the new integrated planning framework, the Terms of Reference for the Municipal Public Health and Wellbeing Advisory Committee needed updating. This report updates Council on proposed changes to the Terms of Reference, which are highlighted in track changes in Attachment 1. Changes reflect the inclusion of health and wellbeing objectives in Council’s key strategic document, the Boroondara Community Plan, and note the updated membership of the Committee for 2018-21. MOTION Moved Councillor Thompson Seconded Councillor Sinfield That Council resolves to endorse the updated Terms of Reference for the Boroondara Public Health and Wellbeing Advisory Committee 2018-21 as annexed to the minutes. CARRIED


City of Boroondara

7.9 2018/98 Microsoft Dynamics CRM - Managed and Professional Services This report seeks Council approval to award Contract No. 2018/98, for the provision of Microsoft Dynamics CRM - Managed and Professional Services. This contract will be for a period of two (2) years, with the option of two (2) additional one (1) year extensions subject to approved funding, satisfactory performance and future Council requirements. Arrangements put in place through the awarding of this contract will improve Council’s ability to support and maintain its Customer Relationship Management (CRM) system. This system is a key enabler that allows Council to capture and manage over 125,000 Customer requests per year and undertake the required services in a timely and effective manner. The contract has two main components covering CRM Support and Maintenance Services, which will be a fixed commitment and Professional Services, which has no minimum commitment but enables Council to access highly skilled resources as required to support the needs of approved projects that require changes to be made to CRM. The estimated annual costs including the Goods and Services Tax (GST) are: $385,986 (Year 1), $410,988 (Year 2), $363,178 (Year 3 Option) and; $370,774 (Year 4 Option) The total cumulative estimated cost (inclusive of optional extensions) is $1,530,925 (incl. GST), with the estimated cost to Council after the return of GST Input Credits being $1,391,750. Confidential information is contained in Attachment 1, as circulated in the confidential section of the agenda attachments, in accordance with Section 89(2) of the Local Government Act 1989, as the information relates to contractual matters, and premature disclosure of the information could be prejudicial to the interests of Council or other persons. This item has been included in the public agenda to facilitate transparency and accountability in Council’s decision making. If discussion of the confidential information in the attachments to this report is required in order for Council to make a decision, this item will be deferred to the confidential section of the agenda. Council has obtained legal advice on the Services General Conditions, which is being considered as part of preparing this report. MOTION Moved Councillor Ross Seconded Councillor Sinfield That Council resolve that consideration of this matter be deferred. CARRIED


City of Boroondara

8. General business Nil 9. Urgent business 9.1 TPG Telecommunications Roll-Out Councillor Hurd stated that Telecommunications Company TPG has commenced a roll-out program of approximately 100 mobile phone base stations at various sites across the City of Boroondara. Further, it was the understanding of Councillor Hurd that TPG was required to consult with Council and the community. Councillor Hurd stated that significant concerns had been raised by residents regarding the proximity of the proposed mobile base stations to their homes, the visual impact of the facilities, health concerns and the extent of consultation. MOTION Moved Councillor Ross Seconded Councillor Healey That Council resolve to admit the matter of ‘TPG Telecommunications Facilities Roll-Out’ as matter of Urgent Business because it relates to or arises out of a matter which has arisen since the distribution of the agenda and cannot safely or conveniently be deferred until the next Ordinary Council meeting. CARRIED MOTION Moved Councillor Hurd Seconded Councillor Ross That Council resolve to: 1. Write to the Minister for Communications, the Honourable Mitch Fifield

MP with respect to the current TPG Telecommunications roll-out in Boroondara to raise the following:

Concern regarding the visual impact of the proposed locations of the

telecommunications facilities, including the disruption to the amenity of the streetscape, the creation of cluttered public realm and adversely impacting upon heritage precincts;

Resident’s concern regarding the impact of the electromagnetic

energy (EME) exposure from the proposed telecommunications facilities located within residential streets, on the safety and health of our community;


City of Boroondara

Require telecommunications facilities proposals to include evidencethat emissions from the proposed facilities and the cumulative impactof existing telecommunications infrastructure within the surroundingarea are safe to the health of surrounding residents;

The consultation plans received by Council have given notice toowners and occupiers within 10-20 metres of the proposed location. Itis requested that the Industry Code is updated to increase thenotification to 50 metres to reflect the area with the highest exposureimpact, as identified in the Environmental Electromagnetic Energy(EME) Reports provided to Council;

Request that providers are required to share existing infrastructure;and

Request that the Telecommunications (Low-impact Facilities)Determination 2018 is updated to prevent the location of Low ImpactFacilities in residential areas.

2. Send copies of the letter to the Member for Kooyong, the HonourableJosh Frydenberg MP and the Member for Higgins, the Honourable KellyO’Dwyer MP.

CARRIED

10. Confidential business

Nil

The meeting concluded at 8.40pm

Confirmed

Chairperson ____________________________________________

Date ____________________________________________

MINUTES ATTACHMENTS

Ordinary Council

Monday 10 December 2018

Attachments annexed to the minutes for the following items:

4. Assemblies of councillors

7.5 Boroondara Public Health and Wellbeing AdvisoryCommittee Terms of Reference review

7.7 Dorothy Laver Reserve West - Proposed Synthetic Surface

MINUTES ATTACHMENTS

Ordinary Council

Monday 10 December 2018

Attachments as annexed to the resolution:

4. Assemblies of councillors

Record of Assemblies of Councillors Assembly details

Councillor attendees

Officer attendees Matters discussed Conflict of Interest disclosures

Councillor Briefing & Discussion

19 November 2018

Cr Jane Addis Cr Phillip Healey Cr Lisa Hollingsworth Cr Jim Parke Cr Coral Ross Cr Felicity Sinfield Cr Cynthia Watson Cr Garry Thompson Cr Jack Wegman

Phillip Storer (CEO) Bruce Dobson (DEI) Carolyn McClean (DCD) Greg Hall (CFO) David Thompson (MG) Christian Wilmsen (TLSP) Neva Law (MA) Elizabeth Manou (GPO) Helen Pavlidis (GPO)

Item-1 September 2018 Quarterly Performance Report Item-2 Draft Inner South-East Metro Region Land Use Framework Plan Item-3 Adoption of the Draft Boroondara Disability Action Plan 2018-22 OU-4.1 Spring Council Planning Workshop GD-5.1 Household Waste GD-5.2 Food Waste and Green Waste Bins GD-5.3 The Last Straw Campaign

Nil

Statutory Planning Advisory Committee

19 November 2018

Cr Jane Addis Cr Garry Thompson Cr Cynthia Watson

Kelly Caporaso (SP) Leo Bosley (SP) Simon Mitchell (MSP)

137a Mont Albert Road, Canterbury 158 Pakington Street, Kew 536 Barkers Road, Hawthorn East

Nil

Statutory Planning Advisory Committee

26 November 2018

Cr Lisa Hollingsworth Cr Garry Thompson

Lucy Johnson (SP) Simon Mitchell (MSP)

8-10 Mason Street, Hawthorn 486 Whitehorse Road, Surrey Hills Nil


City of Boroondara Attachment Page 1 of 3

Record of Assemblies of Councillors Index of officer titles

AC Assistant Curator ACPO Arts and Culture Project Officer ADO Access & Diversity Officer AO Administration Officer BPO Boroondara Volunteer Resource Centre

Program Officer BAG Business Analyst Grants BPOL Business Process Optimisation Lead CA Coordinator Arboriculture CBA Coordinator Building Assets CBOS Coordinator Business Operations and

Systems CBP Communications Business Partner CBS Coordinator Business Systems CC Coordinator Communications CCF Coordinator Cultural Facilities CCI Coordinator Corporate Information Cco Coordinator Communications CCP Coordinator Civil Projects CCPl Coordinator Corporate Planning CCS Coordinator Children’s Services CCSP Coordinator Community Support CcuS Coordinator Customer Service CDM Coordinator Drainage Maintenance CDEO Cultural Development and Events Officer CDO Community Development Officer CE Coordinator Engagement CEDL Customer Experience Digital Lead CESDL Customer Experience Service Design Lead CEO Chief Executive Officer CEP Coordinator Engineering Projects CES Coordinator Environmental Sustainability CEY Coordinator Early Years CFA Coordinator Financial Accounting CFC Cultural Facilities Coordinator CFM Coordinator Facilities Maintenance CFO Chief Financial Officer CFS Coordinator Family Services CIA Continuous Improvement Advisor CIAS Coordinator Integrated Asset Systems CIO Chief Information Officer CLD Coordinator Landscape & Design CLF Coordinator Leisure Facilities

CLL Coordinator Local Laws CLLPS Coordinator Local Laws Projects and Strategy CLS Coordinator Leisure Services CMASL Collection Maintenance and Adult Services

Librarian CSHL Collection Services and Hawthorn Librarian CMCH Cluster Coordinator Maternal & Child Health

Services COG Coordinator Governance CoLD Coordinator Landscape and Design CoSP Community Strengthening Planner CoT Coordinator Trees CPD Coordinator Programming & Development CPE Civil Projects Engineer CPH Coordinator Public Health CPP Coordinator Purchasing and Procurement CPSO Community Planning Support Officer CRFM Coordinator Road & Footpath Maintenance CRPS Coordinator Revenue & Property Services CRRAM Coordinator Road Related Asset Maintenance CRTL Corporate Reporting Team Leader CSA Communications Senior Advisor CSAO Customer Service Administration Officer CSD Coordinator Strategy and Development CSDAADS Coordinator Service Delivery Active Ageing

and Disability Services CSDAO Community Safety Drug and Alcohol Officer CSL Collection Services & Librarian CsoP Coordinator Social Planning CSP Coordinator Statutory Planning CSPO Children's Services Project Officer CSS Coordinator Sport Services CT Coordinator Traffic CTM Coordinator Transport Management CVS Coordinator Volunteer Support & Development CWM Coordinator Waste Management CWO Coordinator Waste Operations CYS Coordinator Youth Services DCD Director Community Development DCP Director City Planning DCS Director Corporate Services DEI Director Environment and Infrastructure DMC Digital Media Creator

DSA Digital Senior Adviser EC Environment Coordinator EDO Economic Development Officer EFBA Engagement & Facilitation Business Analyst EHO Environment Health Officer EMCCE Executive Manager Communications

& Customer Experience EMPCD Executive Manager People Culture and

Development EMPO Emergency Management Project Officer ERPO Engagement and Research Project Officer ESMA Essential Safety Measures Administrator EYAO Early Years Administration Officer FAC Financial Accounting Coordinator FC Flight Controller FGDC Formal Gardens and Design Coordinator FSDO Family Services Development Officer FSP Family Services Planner FTP Fast Track Planner FYAO Family Youth Administration Officer FYSRO Family and Youth Support and Resource

Officer GMPI Group Manager Parks and Infrastructure GO Governance Officer GPO Governance Projects Officer HPPO Health Planning and Policy Officer HSWL Health Safety Wellbeing Lead HRA Human Resources Advisor HWPO Health WellPlan and Policy Officer IA Internal Auditor ITPM Information Technology Program Manager LA Landscape Architect LBPT Lead - Business Partnering Team LCSP Leader Communications Strategy and

Performance LFDO Leisure Facilities Development Officer LLO Local Laws Officer LSO Leisure Services Officer MAC Manager Arts & Culture MAFB Manager Arts Facilities Business MAM Manager Asset Management MAO Metro Access Officer MBD Manager Business Development



Record of Assemblies of Councillors MBS Manager Building Services

(& Municipal Building Surveyor) MCHC Maternal Child Health Coordinator MCHN Maternal Child Health Nurse MCIL Manager Community Information and Libraries MCPD Manager Community Planning & Development MCPS Manager Commercial & Property Services MED Manager Economic Development MEO Member Engagement Officer MESL Manager Environment & Sustainable Living MFYR Manager Family Youth & Recreation MG Manager Governance MHS Manager Health, Active Ageing & Disability

Services MHR Manager Human Resources MIBT Manager Innovation and Business

Transformation MIS Manager Infrastructure Services MIT Manager Information Technology MLL Manager Local Laws MLS Manager Library Arts and Cultural Services MPCD Manager People Culture and Development MPG Manager Parks & Gardens MPS Manager Projects & Strategy MPPM Major Projects Project Manager MPR Manager Public Relations MSP Manager Statutory Planning MSSO Maintenance Systems and Support Officer MSTP Manager Strategic Planning MTT Manager Traffic and Transport OBA Online Business Analyst OCRO Online Community Relations Officer ODC Organisation Development Coordinator OP Online Publisher PALO Paralegal Officer PAC Planning Appeals Coordinator PCCS Program Change Communications Specialist PSD Principal Digital Strategist PJA Project Administrator PJM Project Manager PJO Project Officer PLO Planning Liaison Officer PMO Property Management Officer PO Payroll Officer PP Principal Planner PPO Para Planning Officer PRA Project Architect

PRO Programs Officer PSO Planning Support Officer PSuO Principal Sustainability Officer ROAS Recreation Officer and Administration Support RP Recreation Planner RPO Recreation Project Officer SA Senior Arborist SACS Senior Advisor Corporate Support SAD Service Administrator SAE Senior Asset Engineer SAO Senior Administration Officer SAPO Senior Asset Protection Officer SAWP Senior Asset Works Planner SBA Senior Business Analyst SCA Senior Communications Adviser SCAC Senior Curator, Arts & Culture SCADS Senior Coordinator Ageing and Disability

Services SCBP Senior Communications Business Partner SCI Senior Coordinator Infrastructure SCCS Senior Coordinator Community Strengthening SCFCS Senior Coordinator Family and Children’s

Services SCOS Senior Coordinator Open Space SCRW Senior Coordinator Recreation and Wellbeing SEP Senior Environmental Planner SESO Senior Environmental Sustainability Officer SHRA Social and Health Research Analyst SL Systems Librarian SLA Senior Landscape Architect SLLO Senior Local Laws Officer SMA Senior Media Adviser SMAC Senior Management Accountant SO Subdivision Officer SoPO Social Planning Officer SP Statutory Planner SPA Senior Project Architect SPJO Senior Project Officer SPM Senior Project Manager SPO Senior Planning Officer

SPP Senior Project Planner SPPO Senior Policy and Project Officer SRCM Senior Recreation Contracts Manager SSCA Senior Strategic Communications Adviser SSO Senior Sustainability Officer SSOLL Support Services Officer Local Laws SSOPI Support Services Officer Parks &

Infrastructure SSP Senior Statutory/Strategic Planner STE Strategic Transport Engineer STO Sustainable Transport Officer SCL Strategic Communications Lead STP Strategic Transport Planner STPO Statutory Planning Officer STRP Strategic Planner SWC Senior Works Controller SWE Senior Writer and Editor TE Transport Engineer TLBVRC Team Leader Boroondara Volunteer Resource

Centre TLC Team Leader Compliance TLCS Team Leader Customer Service TLCSA Team Leader Customer Service

Administration TLD Team Leader Disabilities TLDR Team Leader Drainage TLDS Team Leader Drainage Strategy TLED Team Leader Economic Development TLEP Team Leader Environmental Planning TLHP Team Leader Health Protection TLHS Team Leader Health Services TLID Team Leader Infectious Diseases TLL Team Leader Local Laws TLRM Team Leader Risk Management TLSP Team Leader Strategic Planning TLTM Team Leader Transport Management TLWP Team Leader Works Permits TOC Turf Operations Coordinator TSP Technical Support Planner TSTL Technical Support Team Leader UD Urban Designer VSS Venue Services Supervisor VEO Volunteer Engagement Officer VSDO Volunteer Sector Development Officer WPC Web and Print Coordinator YCLO Youth Community Liaison Officer YDW Youth Development Worker YOW Youth Outreach Worker YPDO Youth Planning and Development Officer YSL Youth Services & Librarian aXXX 'a' designates acting



MINUTES ATTACHMENTS

Ordinary Council Monday 10 December 2018 Attachments as annexed to the resolution: 7.5 Boroondara Public Health and Wellbeing Advisory

Committee Terms of Reference review

1

TOR for Boroondara Public Health and Wellbeing Advisory Committee 2018-21

Boroondara Public Health and Wellbeing Advisory Committee 2018-21

TERMS OF REFERENCE

Introduction

The Advisory Committee provides feedback to Council about a range of community health and wellbeing and social issues that may influence policy, service and program development. The Committee assists Council to identify, articulate and respond appropriately to new and emerging issues which occur in the community. Advisory committees do not have the power to make policy decisions and are not legally responsible for the recommendations they make to Council.

Background

The Boroondara Community Plan 2017-27 (BCP) is Council’s key strategic document and

meets the requirements of a Municipal Public Health and Wellbeing Plan to fulfil the legislative requirements of the Public Health and Wellbeing Act 2008. The BCP states Council has a strong commitment to strive to enhance residents’ health and wellbeing as an outcome of everything it does. It also identifies five health priorities that Council will focus on in the first four years of the plan between 2017 and 2021. The BCP will guide Council and key partner organisations to create environments that support good health and wellbeing.

Conducting an annual review of a Municipal Public Health and Wellbeing Plan is a statutory requirement of councils under the Public Health and Wellbeing Act 2008. Section 26 (4) of the Act states that: ‘A Council must review its municipal public health and wellbeing plan annually

and if appropriate amend the plan.’

The following Terms of Reference outlines the structure in place to provide advice regarding the implementation and annual review/evaluation of the health and wellbeing matters set out in the BCP.



2


Objectives

to represent the views and needs of the Boroondara community to provide advice to assist Council in relation to policies, plans, programs and other

Council activities to assist Council to communicate, consult and engage more effectively with the broader

Boroondara community to strengthen partnerships with relevant health and wellbeing stakeholders in

Boroondara.

Role of Committee

provide input into and feedback on policy, research and projects relating to health andwellbeing in the City of Boroondara

provide advice about current and emerging health and wellbeing issues and trends promote collaboration and integration amongst key stakeholders to maximise the local

effort to address health, wellbeing and safety within the community contribute to the action planning process by providing advice regarding key health and

wellbeing actions that align with the BCP health priorities contribute to the annual review through the provision of advice on key health and

wellbeing actions if modifications need to be made.

Term of the Committee

The Committee will be convened for a three-year period from 2018 –21.

Meetings

Meetings will be held quarterly for about two hours.

Members are expected to attend a minimum of 75% of meetings. If this requirement is not being met, Council Officers will meet with the member to discuss their capacity to continue on the Committee.

Working parties will be established as required to provide an opportunity for members to work collaboratively on specific issues and projects. These meetings will be held in between regular quarterly meetings.

A quorum for the Committee will be half the committee members.

Membership



3


The Committee will consist of up to fifteen (15) members and will be appointed for one full term of the Committee.

Membership of the Committee is voluntary and will include representatives from external organisations that provide services in Boroondara. Councillor Representative(s) will be appointed by Council each year to chair the Committee.

Key external members will include, but not limited to:

Department of Health and Human Services, East Division Inner Eastern Melbourne Primary Health Network Access Health and Community Inner East Primary Care Partnership Women’s Health East Boroondara Leisure and Aquatic Facilities Swinburne University of Technology BASScare Boroondara Families Network

Officers will co-opt new members as deemed appropriate by the Committee to fill vacancies that occur during the life of the Committee or where it is identified that an additional organisation should be represented on the Committee.

Chairperson

The committee will be chaired by the Councillor assigned by Council.

If the Councillor is unable to attend a meeting, the Committee members shall appoint a Chairperson for the purpose of conducting the meeting.

Role of Councillor/s

Councillors will be appointed to the Committee by the Council each year to chair the Committee. The role of the Councillor is also to facilitate communication between the Committee and Council by referring relevant issues to the Committee for advice and raising issues when relevant during Council meetings.

Role of Council Officer/s

Council Officers are responsible for ensuring that Committee members are notified of meetings; minutes and agendas are distributed; and actions are followed up and reported back to the Committee.



4


Council Officers also advise the Committee on the progress or outcomes of any advice provided by the Committee, any Council report or Council decision relevant to the Committee's work, and the dates of Council meetings discussing matters relevant to the Committee.

Role of Committee members

commit to serving a three (3) year term prepare for, attend and actively participate in meetings, working parties (if relevant) and

planning days of the Committee take an active role in communicating the views of residents and organisations to

Council make recommendations to Council via the Council Officer(s) assigned to convene the

Committee keep the Committee informed of current and emerging developments, and issues and

activities relevant to the Committee respond to requests for input into and/or feedback on Council activities, policies and

reports not make public statements, submissions or announcements or issue correspondence

(including emails) to external stakeholders on behalf of the Committee or Council unless Council approval has been given.

Conduct and Interest provisions

In performing their role, a member must:

aim to work in an honest, respectful, collaborative and solution-focused manner encourage fair and reasonable discussion respect the confidentiality of documents before the Committee and meeting

proceedings not make improper use of their position for personal or professional gain.

A member with a Conflict of Interest or perceived Conflict of Interest in a matter before the Committee must declare their interest prior to Committee discussion of the item. The declaration and nature of the conflict of interest must be recorded in the minutes of the meeting.

A member who does not adhere to this code of conduct will be asked to retire.

Minutes, agendas and reports

Minutes of the meetings will be provided to Committee members by the Council Officer within three weeks after the meeting. An Agenda will be circulated not less than 72 hours prior to each meeting and working party reports will be circulated with the meeting agenda.



5


Minutes will contain details of meeting proceedings and actions arising and will be clear and self-explanatory.

The Minutes will be formally endorsed by the Committee at the subsequent meeting.

Administrative support

The Community Planning and Development Department will provide the administrative support to assist the Advisory Committee to function effectively.

Evaluation and review

At the end of each year, the Committee will evaluate its performance and review its priorities for the following year.

Towards the conclusion of the three-year term, the Committee will evaluate its success in meeting the objectives and priorities established at the beginning of its term, and Council will consider the purpose and role of the committee in the light of emerging trends and issues. The Terms of Reference will also be reviewed at this time.



MINUTES ATTACHMENTS

Ordinary Council Monday 10 December 2018 Attachments as annexed to the resolution: 7.7 Dorothy Laver Reserve West - Proposed Synthetic

Surface

Project Implementation Plan

Below is a detailed breakdown of three implementation phases of the amended project scope

Early Works Soccer Goals (DLRW) $ 10,500 2018/19 Remove cricket wickets (DLRW) $ 20,000 2018/19 Survey and line marking (DLRW) $ 10,000 2018/19 Lacrosse improvements (ERR) $ 10,000 2018/19 Contingency $ 3,050 2018/19 Sub Total $ 53,550

Infrastructure works Training lights $ 300,000 2019/20 Sport ground irrigation $ 75,000 2019/20 Sport ground drainage $ 216,000 2019/20 Car parking $ 80,000 2019/20 Car park drainage $ 30,000 2019/20 Traffic treatments $ 40,000 2019/20 Contingency $ 70,100 2019/20 Sub Total $ 811,100

Landscape works Landscape design $ 8,000 2018/19 Fencing $ 55,000 2019/20 Bike path minor works $ 15,000 2019/20 Landscaping $ 9,500 2019/20 Contingency $ 7,950 2019/20 Sub Total $ 95,450

TOTAL $ 960,100

Early Works are proposed to be implemented immediately following the 2018/19 cricket season, and be funded from the 2018/19 budget. No further consultation is proposed to be undertaken prior to implementing of the DLRW works. These works will enable soccer to be played in the 2019 season to a level of use that aligns with the existing parking capacity. Consultation with the Camberwell Lacrosse Club will occur with respect to the Eric Raven Reserve works. These works will primarily focus on safety fencing improvements.



Infrastructure Works are proposed to be implemented immediately following the soccer 2019 season, undertaking works over summer, with the fields ready for use for the 2020 winter season. As these works comprise a collection of discrete technical infrastructure and civil works projects, no further consultation is proposed to be undertaken prior to implementation.

It is flagged that at one of the public meeting, and in concept FAQ sheet published Council ‘s website, officers provided advice regarding car parking that “one of the next steps is for Council to undertake detailed work to ensure any traffic and parking impacts can be properly managed. There will be a further opportunity to provide feedback should the concept progress to this stage”. At that time is was envisaged that a planning permit would be required.

Officers are not proposing further consultation on car parking for two reasons. One is that the provision of additional on site car parks is in response to community feedback to minimise impacts on surrounding streets, and the other is that this amended concept does not require a planning permit. Landscape Works. A landscape plan will be developed that covers all items in scope. This will be undertaken in the 2018/19 financial year. Consultation on this plan will occur. Landscape works are proposed to be implemented following the soccer 2019 season. It is envisaged that there may be timing synergies with some of the infrastructure works, but this is not critical. It is expected that tree planting will occur in the 2020 planting season. All works will be completed in the 2019/20 financial year. Club Actions and Implementation Plan The amended concept will impact a number of clubs. This section outlines those impacts and provides commentary on actions proposed to be undertaken

Camberwell Lacrosse Club The CLC will be relocated to ERR for the 2019 winter season. In responding to CLC’s written feedback officers made a range of comments. Some of these comments referenced actions and ongoing support Council is able to undertake in response to the club’s feedback. Officers will undertake the following specific actions arising from club feedback:

1. Find overflow and additional fields should CLC team numbers grow as flagged in the club submission

2. Install fencing as appropriate to mitigate any risk issues caused by balls exiting the field of play,

3. Monitor ground wear and tear to ensure the surface is safe and functional. 4. Work with the CLC to ensure they can continue their current practice of

special events 5. Ensure the provision of adequate storage to meet CLC’s requirements to

ensure CLC is no worse off.



6. Support the club’s desire to grow its sport and continue to work in partnership with CLC to explore growth opportunities, such as Box Lacrosse.

Glen Iris Cricket Club The amended concept will have no cricket pitches. This means that the current cricket usage on the site will need to be facilitated elsewhere within the municipality. The size of the existing cricket ovals comply with Cricket Australia’s facility guidelines for use by under 10’s on the northern field, and under 12’s in the southern field. The playing of senior cricket at these locations is not an appropriate use of these fields. There are therefore two separate club impacts that need to be solved:

1. The concept displaces junior cricket from a ground that junior cricket is

appropriate to be played at. Finding an appropriate relocation option for GICC juniors is therefore an action arising directly from this concept

2. Senior cricket is not appropriate for DLRW, regardless of whether the concept proceeds, is amended, or abandoned. Finding an appropriate relocation option for GICC seniors is an action that is required irrespective of this concept.

The juniors play at DLRW on Friday evenings, Saturdays and Sundays. They use DLRW for games only, as there are no nets for training. They train at Eric Raven Reserve. Their needs can be accommodated at Burke Road South Reserve, Howard Dawson Reserve and other grounds in the area. Discussions with Glen Iris Cricket Club have been progressing regarding club’s senior allocation. The club has two teams that play on alternating Saturdays at DLRW. They do not train at DLRW. There are enough vacant and available allocation opportunities at other grounds in the municipality to accommodate their needs. Officers have identified a number of underutilised locations suitable for senior cricket that requires six teams to be accommodated over eight allocation spots. Officers are continuing to work through allocation options with GICC, Cricket Victoria, and other impacted clubs. Officers will progress these discussions and resolve allocations as per the normal seasonal allocation process.



Soccer Officers have advised that this will be a community facility that is available for a range of users, one of which includes Women’s National Premier League (WNPL). Having said that, strong community feedback was received raising fears that the community sport may be eroded over time, and that the facility may become an elite facility. Officers have never presented or intended the facility will be an elite facility. Officers will undertake the following specific actions arising from community feedback:

1. Officers will meet will representatives from all clubs who tenant Council facilities in the southern half of the City and agree on allocations that are fair, and provide the best community / elite mix of use that aligns with community demands for soccer.

Ashburton Redbacks Junior Football Club Effective 2019, the club will be allocated with an alternative preseason venue in accordance with the preferences summited by the club during consultation.



ordinary council minutes · - additional furniture and equipment, including it - adjustments to the...

Documents