ordinary meeting agenda 15 december 2020€¦ · ordinary meeting agenda 15 december 2020 6 parts...

ORDINARY MEETING AGENDA

15 December 2020

Goolgowi Council Chambers

9-11 Cobram Street, Goolgowi

_______________________________

Ordinary Meeting Agenda

15 December 2020 3

TABLE OF CONTENTS

1. Present ...................................................................................................................... 5

2. Apologies .................................................................................................................. 5

3. Declaration of Pecuniary and Conflicts of Interest ................................................ 5

4. Confirmation of the Previous Minutes .................................................................... 5

Ordinary Council Meeting 17 November 2020 5

5. Business Arising ...................................................................................................... 5

6. Motions & Questions (notice given) ........................................................................ 5

7. Presentations/Public Addresses (where scheduled) ............................................. 5

10.30 am Prosperity Advisors and Audit Office via Teleconference 5

8. Mayoral Report ......................................................................................................... 7

8.1 Mayors Report ............................................................................................................ 7

9. Delegates Report ...................................................................................................... 8

10. General Managers Report ........................................................................................ 8

10.1 Ongoing Action from Previous Business Papers ........................................................ 8 10.2 Precis of Correspondence ........................................................................................ 11 10.3 Local Roads & Community Infrastructure Program Round 2 .................................... 12 10.4 Goolgowi Branch CWA – Request for Assistance .................................................... 15 10.5 Rankins Springs Cemetery Requests ....................................................................... 17 10.6 Council Roads - National Heavy Vehicle Regulator Assessment .............................. 19 10.7 Local Environment Plan Consideration ..................................................................... 30 10.8 Infrastructure Report ................................................................................................ 31 10.9 Regional Airports Program – Round 2 Funding ........................................................ 41 10.10 Plant Report ............................................................................................................. 43 10.11 Plant Replacement ................................................................................................... 44 10.12 Development Applications November 2020 .............................................................. 46 10.13 Development Application 2021/011 - Intensive Livestock Agriculture -Feedlot ......... 47 10.14 Expression of Interest - Sale of Land in Goolgowi .................................................... 58 10.15 Finance Report – Statement of Bank Balances – November 2020 ........................... 59 10.16 Finance Report – Investments Schedule – November 2020 ..................................... 61 10.17 Council Policy 125 – Staff Gratuity Policy ................................................................. 63 10.18 Council Policy 19 - Investment of Surplus Funds Policy ........................................... 68 10.19 Library Report .......................................................................................................... 83 10.20 Statistics on Code of Conduct Complaints ................................................................ 86 10.21 Economic Development Unit Report – November - 2020 ......................................... 87

11. Committee Reports ................................................................................................ 89

12. Closed Council Reports ......................................................................................... 89

12.1 Hillston Multi Service Outlet ...................................................................................... 89 12.2 Flood Damage 2019 Update .................................................................................... 90 12.3 Tender 2021-004 Flood Damage 2019 Restoration .................................................. 91 12.4 Tender 2021-005 Integrated Water Cycle Management Strategy ............................. 92 12.5 Council Policy 125 - Staff Gratuity Policy .................................................................. 93 12.6 Australia Day Awards 2021 ...................................................................................... 94

13. Next Meeting ........................................................................................................... 95


15 December 2020 4

Definitions

Author: Officer who prepared the report

Purpose: Brief reason for report

Attachment: Document appended to report

Information Item: Document provided as background information (not part of report)

Separately Circulated: Document provided as background information (separate document/booklet)

Council's Vision & Goals Motto

Council's Motto is: "Promoting our future through diversity" Vision

Council's vision reflects what we are trying to achieve: "Carrathool Shire Council's VISION is to protect and promote quality of life in harmony with economic development and environmental sustainability." The vision is the long term planning focus of council. Mission

Council's mission reflects what we will do to achieve the vision: "Council's MISSION is to provide the community of Carrathool Shire with cost effective works, services and planning." Council's mission is council's medium term planning focus. Values

We value:

o Honest, open, objective and accountable decision making;

o Our diverse communities;

o Responsiveness to community needs

o Open, fair and practical business relationships;

o Cost effective and commercially competitive service delivery, and

o Continuous improvement and best value in everything we do


15 December 2020 5

ORDINARY COUNCIL MEETING AGENDA OF THE CARRATHOOL SHIRE COUNCIL TO BE HELD

AT THE GOOLGOWI COUNCIL CHAMBERS ON TUESDAY, 15 DECEMBER 2020 COMMENCING AT 10.00 AM

Recording of Meeting This Council Meeting is being recorded. By speaking at the Council meeting you agree to being recorded. Please ensure that, if and when you speak at this meeting, you are respectful to others and use appropriate language at all times. Carrathool Shire Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available on Council’s website.

Please ensure that mobile phones and other electronic devices are turned off or are in silent mode for the duration of the meeting.

1. Present

2. Apologies

3. Declaration of Pecuniary and Conflicts of Interest

Section 451 of the Local Government Act 1993 requires that if a councillor or member of a council or committee has a pecuniary interest in any matter before the council or committee, he/she must disclose the nature of the interest to the meeting as soon as practicable and must not be present at, or in sight of, the meeting, when the matter is being discussed, considered or voted on. A pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of financial gain or loss (see sections 442 and 443 of the Local Government Act 1993). A non-pecuniary interest can arise as a result of a private or personal interest which does not involve a financial gain or loss to the councillor or staff member (eg friendship, membership of an association, or involvement or interest in an activity). A councillor or staff member may elect to leave the Council Chambers during consideration of the matter.

4. Confirmation of the Previous Minutes

Ordinary Council Meeting 17 November 2020

5. Business Arising

6. Motions & Questions (notice given)

7. Presentations/Public Addresses (where scheduled)

10.30 am Prosperity Advisors and Audit Office via Teleconference


15 December 2020 6

Parts of the Meeting that can be Closed to the Public

Section 10A of the Local Government Act 1993 states that a Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:

a) The discussion of any of the matters listed below, or

b) The receipt or discussion of any information so listed

Matters & Information

(a) Personnel Matters concerning particular individuals (other than Councillors).

(b) Personal hardship of any resident or ratepayer.

(c) Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

(d) Commercial information of a confidential nature that would, if disclosed:

(i) Prejudice the commercial position of the person who supplied it, or

(ii) Confer a commercial advantage on a competitor of the Council, or

(iii) Reveal a trade secret.

(e) Information that would, if disclosed, prejudice the maintenance of law.

(f) Matters affecting the security of the Council, Councillors, Council Staff or Council property.

(g) Advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

(h) Information concerning the nature and location of a place or an item of aboriginal significance on community land.

(i) Alleged contraventions of any code of conduct requirements applicable under section 440.

A Council or Committee of the Council may allow members of the public to make representations to or at a meeting, before any part of the meeting is closed to the public, as to whether that part of the meeting should be closed. A meeting is not to remain closed during the discussion of anything referred to in the above list except for so much of the discussion as is necessary to preserve the relevant confidentiality, privilege or security, and if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret - unless the Council or Committee concerned is satisfied that discussion of the matter in an open meeting would, on balance, be contrary to the public interest. The grounds on which part of the meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting. The grounds must specify the relevant provision of Section 10A(2), the matter that is to be discussed during the closed part of the meeting, and the reasons why part of the meeting is being closed.


15 December 2020 7

8. Mayoral Report

8.1 Mayors Report GOV:MCCC:AGA

Author: Mayor Jardine

Purpose: To inform Council of recent activity by the Mayor since the November 2020 meeting.

Background

During the month I have made several representations and phone calls to the office of our local member the Hon. Helen Dalton and also to the office of the Minister for Western NSW, the Hon. Adam Marshall with regard to grain harvest issues and the grant application for the bridge over the Lachlan at Hillston. On Tuesday I attended the inaugural draw of the Carrathool Shire “Shop Local” campaign. Thank you to Ian McLean from the Lions Club for making the draw from the barrel. Congratulations to the four lucky winners and to the winning business, Hillston IGA.

Financial implications

Nil

Statutory implications (Governance including Legal)

Nil

Policy implications

Nil

Risk implications

Nil

Community Strategic Plan

Nil

Recommendation: That Council note the report provided by the Mayor.


15 December 2020 8

9. Delegates Report

Nil

10. General Managers Report

10.1 Ongoing Action from Previous Business Papers GOV:MCCC:CR

Author: General Manager

Purpose: To update Council on ongoing action from previous Business Papers

Background

1045/20.08.19 – Hillston Common Responsible Officer: GM

DECISION ACTION TAKEN

Council renegotiate with the Department of Industry regarding the water licence of 972ML currently held by the Hillston Common Trust, being transferred to Council should it resolve to become the land manager of the land under the Crown Lands Act 2016.

Response provided stating not transferrable but prepared to consider proposal for community farm/educational purposes.

Met with representative of Crown Lands 25 November 2020.

Situation the same.

1159/19.11.19 – Council Water Supply Update Responsible Officer: DIS


Council seek quotes to carry out condition assessments of all Council bores and provide Council with an assessment report.

Information regarding hydrologists received from DPI water.

Quotes received, report to be provided.

1330/23.06.20 – Investigation of Bore 5 (Hillston) Update Responsible Officer: MWS


Council continue to examine options and treatments with Public Health Unit and Department Primary Industry and Environment.

Bore assessment project due to be undertaken between December – February.

Council continue to pursue construction funding for a new bore at the location.

Outcome of the study and full report to be presented to the March 2021 Meeting for further determination of bore 5.

A further report on the cost estimates of a new bore in the same area of bore three and five be presented to Council.

Quotes received from Watson Drilling. Four options available to Council.

1361/21.07.20 – Weed Spraying on Local Roads Responsible Officer: DIS


Increase the spraying regimen on local roads this financial year and provide a further report on the outcomes in 2021.

Report in early 2021


15 December 2020 9

1384/18.08.20 – Successful Application for Fixing Local Roads Round One – Carrathool Road Responsible Officer: DIS


A report be provided to Council on Stage One when it is near to completion.

To be provided 2021.

1421/15.09.20 – Request to go to Tender – Integrated Water Cycle Management Strategy Responsible Officer: DIS


Council select the selective tender method and report back to Council with a summary of tenders.

Tender assessment and recommendation to the December meeting.

1451/20.10.20 – Remote Airstrip Upgrade Program Responsible Officer: GM


The General Manager to make an application under the current round of the Remote Airstrips Upgrade Program for an amount of up to $150,000 to reseal the apron and runway of the Hillston Airstrip

Application submitted over the month of December.

Outcome for successful projects expected January 2021.

1455/20.10.20 – Request to go to Select Tender – Road & Traffic Signage Responsible Officer: DIS


Council select the selective tender method and report back to council with a summary of tenders.

Tender Docs reviewed and approved.

Tender to be advertised over the month of December and January with recommendations to the February meeting.

1458/20.10.20 – Closure and Sale of Bretags Road and Wandella Road Reserve Responsible Officer: DIS


Council authorise the closure of a section of Bretags Road and Wandella Road, and determine the sale of the land to the landholder, which will be at no cost to Council.

Closure & Sale of Bretags Road & Wandella Road Reserve in progress. Landowner discussing legalities and transfer of ownership with their legal team.

Expected outcome and closure March 2021.

1469/20.10.20 – Economic Development Officers Report – September 2020 Responsible Officer: EDO


Community quiet space, Settlers Park, Goolgowi - that a concept plan and costing be brought back to Council for consideration.

Report to be provided 2021.

A letter of thank you be sent to the Rotary Club of Griffith Avanti for provision of Electric BBQ at Settlers Park Goolgowi

Completed.


15 December 2020 10

1470/20.10.20 – Funding Opportunity for Old Council Building, Goolgowi Responsible Officer: GM


Council renovate the old Council Building under grant funding.

In progress, to be submitted under LRCI program.

1507/17.11.20 – Real Café (Cordatos Building) Restoration Responsible Officer: MBRS


Council re-tender the project in March 2021 for works to be completed by December 2021 under the Local Roads and Community Infrastructure Program Extension.

Pending.


Nil


Nil

Policy implications

Nil

Risk implications

Nil


Nil

Recommendation: That Council note the update on action report for December 2020.


15 December 2020 11

10.2 Precis of Correspondence GOV:MCCC:AGS


Purpose: Matters for consideration by Council

Information Items: 10.2.1 - Request for Assistance – Rankins Springs Community 10.2.2 - The Hon. Melinda Pavey – Response to Grazing/Water Issues 10.2.3 - Planning, Industry & Environment – Floodplain Risk Management Study

10.2.1 Request for Assistance – Rankins Springs Golf Club

Requesting assistance with the Community Christmas Party to be held on Sunday 20 December 2020. Stating that Council provided pool parties at Goolgowi and Hillston in recent weeks hoping that Council will consider their request. GM Note: While Council did hold pool parties in both Goolgowi and Hillston arrangements were in place for transport to be provided from outlying villages to attend at one of these locations.

Recommendation: That Council make a determination on assistance for the Rankins Springs Community Christmas Party.

10.2.2 Response to Grazing/Water Issues – The Hon. Melinda Pavey MP

Providing a response to grazing on the bed of Lake Brewster and further information regarding the potential to provide water to lake Woorabinda. Stating Council can apply for a temporary trade of town security water supply which would be assessed by the Department of Planning, Industry and Environment – Water, following referral from Water NSW. Further stating the requirement to have in place an approved IWCM Strategy has been removed from Clause 17 (5) of the Access Licence Dealings Principles Order 2004. Council staff are now pursuing this option.

Recommendation: That Council note the response of the Minister for Water, Property and Housing regarding:

1. grazing on the bed of Lake Brewster. 2. and that Council can now seek a temporary trade of security water for lake Woorabinda

subject to assessment by the Department of Planning, Industry and Environment.

10.2.3 Planning, Industry & Environment – Floodplain Risk Management Study

Informing Council that its application for assistance under 2020-21 Floodplain Management Program was unsuccessful. This was in relation to the Rankins Springs Floodplain Risk Management Study and Plan.

Recommendation: That Council note the application for financial assistance to conduct the Rankins Springs Floodplain Risk Management Study was unsuccessful.


15 December 2020 12

10.3 Local Roads & Community Infrastructure Program Round 2 GS:PRO:LRCIP


Purpose: To report to Council the status of the extension of the Local Roads & Community Infrastructure Program (LRCI).

Background

Council will be aware it was allocated a further $1,044,718 on top of the original allocation of $1,456,711 reported at the July 2020 meeting. The following projects were approved by Council, and works have commenced on several projects:

Carrathool Hall Amenities $60,000 Wilkie Place Hall $85,000 Gunbar Hall $40,000 Hillston Aerodrome Taxiway $90,000 BBQ Area Rankins Springs Caravan Park $20,000 Real Café $500,000 Goolgowi Hall $80,000 Hillston Bypass $581,000 At the November 2020 meeting Council considered a report relevant to the Real Café noting the need to re-tender for the project given the poor response. This will allow the café project to be completed by 31 December 2021 as long as Council substitute another project that can be completed by June 2021 and is approved by the funding body. It is proposed a road project to the value of $500,000 be substituted in that it can be completed by 30 June 2021 to meet funding guidelines. A continuation of the Carrathool Road rehabilitation and sealing would meet the guidelines and Councils objective of sealing this road. A request has been made by the Rankins Springs Hall Committee for additional works to be provided at the Hall consisting of repair/replacement of the stage floor, concreting, and various other small repairs or additions to the hall, although not costed in detail at this point in time it is estimated a figure around $50,000 would be required to meet all requests. As no other suggestions have been forthcoming staff have provided the following list for Council to consider as projects for the funding as they would meet the guidelines. 1. Goolgowi Old Council Chambers - $90,000

At the October 2020 meeting Council resolved (minute 1470) to renovate the old Council Building under grant funding. The building is in a state of disrepair and in need of renovation.

2. Real Café Hillston - $500,000

As determined at the November 2020 meeting (minute 1506) Council will re-tender in 2021 for restoration works for this building.

3. Hillston Library, Solar Power - $40,000

The installation of an approximate 30kw system would see the annual electricity charge reduced by an estimated $10,000 per annum.

4. Road Assessment Heavy Vehicle Access and Signage - $150,000

Following from recent issues from harvest, should Council resolve to consider all roads for assessment for heavy vehicle usage and open these routes, an assessment will need to be undertaken. This project may be eligible due to safety, productivity and access criteria. Signage will also need to be provided for assessed roads.


15 December 2020 13

5. Caravan Park, Continued upgrade - $150,000 As at 31 December 2020, the SCC funding will have been expended resulting in the following improvements to the Hillston Caravan park:

a. amenities upgrade b. camp kitchen upgrade c. provision of two deluxe cabins d. part electrical upgrade e. refurbishment of 3 Jayco cabins f. furnishing and fit out of cabins

It is proposed in accordance with the recommendations one and two of the Hillston Caravan Park Redevelopment Strategy that work be undertaken on the entrance to the caravan park, consisting of new signage, and the installation of a boom gate and associated roadworks from the highway to the first internal road within the caravan park – a distance of approximately 50 metres. An estimate of $60,000 has been made for this. It is also proposed that the refurbishment of the cabins continue with three cabins to be completed at a cost of $90,000.

6. Public Amenities Upgrade Hillston - $150,000

Council staff inspected the following amenities at Hillston and recommend the facilities be addressed in accordance with the allocated condition rating of each location.

• High Street – poor condition. This is the facility most in need of renovation very little maintenance has been undertaken over the years. It would appear the amenities are still used frequently by the community.

• Memorial Park – poor condition, although not as bad as High Street, it is still in need of substantial refurbishment.

• Hughie Cameron Park – reasonable condition, in need of a face lift and rejuvenation.

• Lake Woorabinda – good condition, in need of minor cosmetic work to ensure long term use of the asset.

7. Hillston Medical Centre, Floor coverings and shade shelter - $80,000

The Hillston Medical Centre is a community facility that may meet the guidelines for approval of both floor coverings and shade shelter on the parking area.

8. Goolgowi Sports Oval, Lighting - $160,000 This project has been discussed with members of the local sporting teams during the consultation for the canteen and the amenities facility that has recently been approved under Stronger Country Communities Fund Round three. It possibly needs to be fully scoped with a view to future funding rounds when offered.

9. Hillston Pool, Splash Pad - $350,000

A facility growing in popularity are splash pads, designed for water activity for children and young non-swimmers. They are an expensive item and could be considered with the development of the Swimming Pools long term plan.

10. Hillston Depot, Solar Power - $40,000 Most of the energy used at the depot is consumed during the day when solar production is at its peak. The estimated saving per annum is calculated at approximately $8,000.

11. Goolgowi Depot, Solar Power - $40,000 As with Hillston Depot peak energy consumption is during daylight hours. An anticipated saving of $14,000 per annum.

12. Hillston Medical Centre, Solar Power - $30,000 The Medical Centre operates during periods of potentially peak energy production, lighting and air conditioning is in constant use. There are anticipated savings of $3,000 per annum.


15 December 2020 14


Staff are still working on final costings, which are becoming increasingly difficult to obtain in a timely manner with the amount of work on offer to local tradespeople. In keeping with the spirit of the program local contractors are used where possible. The program is fully funded and allows an opportunity for Council to address community infrastructure where the incentive may not have been previously available. It may be appropriate for Council given that the next meeting is February 2021 to determine a priority list that when fully funded can be submitted for approval.


Projects will be assessed and approved by the finding body in accordance with program guidelines.

Policy implications

Nil

Risk implications

Council is improving in the management of projects and they are generally within budget and meet the appropriate deadlines. Council has until 31 December 2021 to complete these proposed projects.


Theme 2 Infrastructure for a Sustainable Future

Recommendation: That Council note the extension of the Local Roads and Infrastructure Program and nominate the following projects in order of priority, noting costs are an estimate and will be fully costed prior to submission.

Cost Cumulative 1. Refurb Goolgowi Old Council Chambers $90,000 $90,000 2. Re- tender the Real Café $500,000 $590,000 3. NHVR Road Assessment & Signage $150,000 $740,000 4. Hillston Library Solar $40,000 $780,000 5. Hillston Depot Solar $40,000 $820,000 6. Goolgowi Depot Solar $40,000 $860,000 7. Caravan Park Entrance & Cabin $150,000 $1,010,000 8. Four Hillston Amenities Blocks $150,000 $1,160,000 9. Hillston Medical Centre, Floor & Shelter. $80,000 $1,240,000 10. Hillston Medical Centre Solar $30,000 $1,270,000 11. Rankins Springs Hall Improvements $50,000 $1,320,000 12. Goolgowi Oval Lights Upgrade $160,000 $1,480,000 13. Splash Pad Hillston Pool $350,000 $1,830,000


15 December 2020 15

10.4 Goolgowi Branch CWA – Request for Assistance CR:SD


Purpose: To allow Council to consider a report for financial assistance from the Goolgowi Branch of the CWA

Background

Council received a request for assistance from the CWA for alleviation to the water pooling at the building and having received another request immediately prior to the November meeting day resolved to hold it over and deal with both requests at the December meeting. 1. Rainwater Issue

An issue of pooling water has been identified as a concern, the CWA have asked Council to fill the low area with soil to prevent water ponding under the building. An inspection of the property indicates this will not provide a solution. All roof stormwater is piped to a rainwater tank at the rear of the building, the overflow runs directly under the building – the solution would be to connect to the stormwater gutter in the street or pipe the water to the rear of the property away from the building – a distance of about 30 metres.

2. Potable Water Connection

The CWA is connecting potable water to the building and has requested Council cover the cost of connection and digging the trench for the licenced plumber to connect. The request is also for Council to cover the access and usage charges now and into the future, stating the usage would be minimal. It would appear that rain water has been connected to the inside of the building however the tank has become rusted through and would appear to no longer hold water.

The CWA did apply for assistance in 2019 to paint the interior of the building and also provided with a grant of $1,000 to assist. In August 2020 Council resolved to provide $1,500 grant under the Community Grant Scheme to assist with external painting of the building.

Financial Implications

In accordance with Council’s Fees and charges for 2020/21 the following charges are applicable for provision of a new 20mm water connection:

• Connection Charge $366.00

• Potable Usage Charge $466.00

• Usage charges (per kl) $1.07 Should the work to connect from the main be undertaken by a plumber which involves around 50 metres of trenching it is estimated that this cost including material will be in the vicinity of $2,500. The cost to trench from the rainwater tank to the rear of the property if the same trench could be used would result in an additional $500 expense. For Council to undertake trenching work would possibly reduce the external expense by $1,000, but this is an expense still incurred by Council.

Statutory Implications (Governance including Legal)

Nil


15 December 2020 16

Policy Implications

Council Policy No. 36 Water and Sewer Subsidy states “That water user charges for all CWA in the Shire premises be waived but charges be levied for each kilolitre of water used. This is totally contradictory and makes no sense. It is assumed the policy intends to waive access charges however the policy provides no guidance and will be brought back to Council for review in the new year.

Risk Implications

Nil


Nil

Recommendation: That Council inform the Goolgowi CWA that due to financial constraints it is unable to assist and recommends that an application be submitted to the 2021 round of the Community Grants Scheme.


15 December 2020 17

10.5 Rankins Springs Cemetery Requests CR:SD


Purpose: To inform Council of the requests from Mr James Hudson on behalf of the Rankins Springs Cemetery Group

Information Items: Letter from Rankins Springs Cemetery Group

Background

At the meeting of 17 November 2015 Council resolved to request appointment as Trustees of the Rankins Springs, Goolgowi and Merriwagga Cemeteries. This was to ensure cemeteries were managed and maintained to an acceptable standard. As Council would be aware water has been provided to the Rankins Springs Cemetery with timers being installed to manage the irrigation of the area. Work was undertaken to remediate the waste depot, create an earth mound and plant trees to screen the cemetery from the depot. It will be some time before trees grow sufficiently to achieve the desired result. Working through the letter provided, the following comments are made: 1. Perimeter Fencing

The fencing is in reasonably sound condition the rear fence is approximately 130 metres in length consisting of 7 wires with a barbed wire strand on top. It could be replaced with a hinge joint and a barb on the bottom which would improve the ability to keep animals out. Both side fences are approximately 120metres in length and consist of ringlock with barb on top. With the addition of hinge joint to the rear of the cemetery the fences are considered adequate and fit for purpose.

2. Front Fence and Entrance Beautification

As previously stated it is considered the front fence is also adequate for vermin control. The front gates are in the middle of the front of the cemetery and allow easy access for people visiting the cemetery and for access to car parking inside the cemetery on the left if needed. No issue can be seen with the service vehicles using the gates in the current location. The two garden beds placed at the entrance to the cemetery on the road reserve were built by the Rankins Springs staff member to prevent trucks stopping and using the front of the cemetery as a toilet. It appears to have had some success. It is accepted that the design could be different, however more work will result in more resources being required to maintain the same.

3. Watering System The watering system has been in place only a short time. The local staff have planted many trees that will require time to grow to take effect. There are timers on many of the taps and water is not being wasted. The area around the graves have been maintained with good lawn coverage. No need has been demonstrated for further intervention.

4. Parking Area

An inspection of the front area of the cemetery indicates that approximately 50 vehicles could park at the front of the cemetery in an orderly fashion and not interfere with any plantings in the vicinity. There is also an area through the gates and to the left were up to 100 vehicles could park if the need arises. The line of sight on the Lake Road is approximately 300 metres and should not prevent an issue for turning traffic. The practise that is adopted at Goolgowi during a funeral where signs are placed on the roadway indicating funeral in progress could be used.


15 December 2020 18

General Observations: In comparison to other rural cemeteries Rankins Springs is well maintained by local staff and presents well. There are areas that can be tidied up e.g. culvert pipes being used as planter pots at the entrance. However, to increase the level of service will result in either an increase in staff resources or reduction in other areas of service in other areas of the village. It would be suggested that the rear fence be improved with the addition of hinge joint fencing and barbed wire to top and bottom of fence. The watering system is being applied to tree lines within the cemetery and to trees planted to screen it from the waste depot. The Waste Depot can now be no longer seen from the cemetery and the area has been cleaned up and will revegetate with natural trees and grasses.


Current levels of service can be maintained within the town services and cemetery budgets.


Council is operating as trustee of the Rankins Springs cemetery.

Policy Implications

Nil

Risk Implications

Nil


Nil

Recommendation: That Council:

1. note the letter from the Rankins Springs Cemetery Group. 2. inform the group that due to financial constraints Council is unable to undertake any

substantial work at the cemetery. 3. include the necessary fencing for the rear of the cemetery in the 2021/22 financial year

budget. 4. make signs available for the placement on the roadway during funeral events. 5. consider requests from the Cemetery Group should they wish to undertake any

beautification works at the cemetery.


15 December 2020 19

10.6 Council Roads - National Heavy Vehicle Regulator Assessment RD:PER:NHVRP


Purpose: To provide Council with information regarding the process necessary to open Council roads to heavy vehicles.

Attachment: Council Policy 157 – Level of Road Service

Background

Council will be aware there was considerable community angst during the recent harvest with which roads were approved for use of heavy combination vehicles and which were not. The Roads Maritime Service (RMS) inspectors were very vigilant during this time and issued several fines for vehicles on non approved roads. It would appear the producers and community would like the roads made available for larger/heavy combinations where possible to gain efficiency of harvest and transport of produce. Should Council wish to make available as much of the road network as it can for transport, it would need to assess roads and make an application to the National Heavy Vehicle Regulator (NHVR), who is the only approving authority to allow heavy vehicles on Council roads. The most important factor would be safety, although Council can give, consideration to other factors such as road damage and the current service levels standards applicable to the road classification. It is recommended that Council adopt a position that all roads are assessed with a view to allowing heavy vehicles where possible. It is estimated an assessment would be in the vicinity of $50,000, with another $100,000 possibly required to satisfactorily sign post any approved road with advisory signs. These items are contained within the report this month to Council in regard to the extension of the Local Roads and Community Infrastructure Program (LRCIP) as a source of potential funding. It is proposed that the public be made aware of Councils intention and submission sought to assist in this process. Once the assessment is complete a formal request for submissions on the outcome of the assessment process should be advertised with Council considering these submissions prior to making a formal application to the NHVR about the road network. Should Council resolve at the December 2020 meeting to proceed with the concept of allowing heavy vehicles on Council roads where possible, the following timetable is envisaged:

• Engage a suitable organisation to assess the road network – Early 2021.

• Council consider the report April/May 2021.

• Council call for submission for final consideration prior to Council making a final determination at possible the June 2021 meeting.

• Applications forwarded to the NHVR allowing several months for processing prior to 2021 harvest period.


It is estimated the cost of the assessment of Council roads will be in the vicinity of $50,000 with an additional $100,000 required for signage. This expenditure appears to fall within the guidelines of eligible expenditure under the LRCIP.


Nil

Policy Implications

Council’s current policy in regard to road maintenance standards is attached. This policy may have to be reviewed following the final determination and submission of nomination to the NHVR.


15 December 2020 20

Risk Implications

Council will need to consider the impact of heavy vehicle use on roads and certainly the safety aspect when considering the assessment of roads for additional heavy vehicle access.


Theme 2 – Infrastructure for a Sustainable Future.


1. note the concerns raised by the transport operators and producers in regard to heavy vehicle access to Council roads during harvest.

2. undertake an assessment of Council roads to determine suitability of roads for heavy vehicle use.

3. advertise and seek submissions from the public once the assessment is complete. 4. formally consider submissions, and make a final determination to nominate roads

suitable for heavy access to the National Heavy Vehicle Regulator for inclusion in the approved network in time for the 2021 harvest period.


15 December 2020 21

ATTACHMENT


15 December 2020 22


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15 December 2020 30

10.7 Local Environment Plan Consideration LUP:PLA:LEP


Purpose: To inform Council regarding the status and process to review zoning within the Shire.

Background

Concerns have been raised about the lack of available residential land particularly within Hillston. Council’s Local Environment Plan (LEP) is from 2012. The review of zoning is carried out under the gateway process where Council as the planning proposal authority prepares the planning proposal. The Minister or delegate decides whether a planning proposal can proceed and what conditions may be applicable. In Hillston there is a tract of land zoned RU1, Primary Production, that may lend itself to a review. This is land generally between Lachlan Street, Kidman Way and Boundary Road. Investigation will need to be undertaken to determine availability of services to this area and associated costs involved if necessary to provide the services. At present the minimum lot size for RU1 land is 40 Ha, RU5 zone, Village has a minimum lot size of 600 square metres, with blocks fronting the river having a minimum lot size of 4,000 square metres . R5 zone, Large Lots Residential in some areas have a minimum lot size of 40 Ha, and in other areas 2,000 square metres and 2 Ha. This is a remarkable and confusing situation. Another report will be brought to Council following discussion and Council resolution of this item of the business paper. Councillor input is sought to enable a more detailed report to be considered by Council in 2021.


Council would be responsible for submitting the planning proposal and ensuring the level of detail in the planning proposal document is sufficient to respond to statutory requirements of the Act. This will involve cost to Council as expertise in this area will have to be purchased.


Council will need to proceed with a Gateway proposal in accordance with the Act and Guidelines:

Environmental Planning and Assessment Act 1979 Division 3.4 Environmental Planning Instruments

Policy Implications

Nil

Risk Implications

Nil


Theme 3 – Growing a diverse economy 3b – Growth is supported through revised land use planning


1. note a review of the availability of residential land is being conducted for Hillston. 2. note a report will be brought back incorporating suggestions made regarding the Local

Environment Plan and potential planning review. 3. note a Gateway proposal for any amendment will need to be prepared by Council as

the planning proposal authority and submitted to the Department of Planning for approval.


15 December 2020 31

10.8 Infrastructure Report RD:IR

Author: Director Infrastructure Services

Purpose: To Summarise Infrastructure Services Activities for November 2020

Attachment: Register of Roads Maintenance - November 2020 Goolgowi Pump Replacement Photo - Merriwagga Local Roads & Community Infrastructure Program - Hillston Taxiway Rehabilitation

Photo

Background

Reporting Period 31 October 2020 to 27 November 2020

The Infrastructure Report is provided for Council’s information.

Maintenance Reporting

Local Roads A summary of the capital works and maintenance activities on Council Local Roads is listed below.

Temporary Pavement Repair (m2) Traffic Counters (ea) Maintenance Grading (cl kms)

Bradys Road 31 Mount Grace Road 1 Back Hillston Road 7.5

Cahills Road 320 TOTAL 1 Burchers Road 7

Carrathool Road 20 Replace Signs (ea) Mount Grace Road 7

Cobram Street 18 Barrys Road 1 Matakana Road 10.41

Boundary Road West 35 Barrys Scenic Drive 1 Roto Road 17

Burns Street 18 Euratha Road 1 Trida Road 15

Cowper Street 3 Halcyon Park Road 1 Wollarma Road 33.1

Grattan Street 4 Kites Road 1 TOTAL 97.01

Griffith Road 30 Lachlan River Road 1 Gravel Resheeting (m2)

Haines Street 5 TOTAL 6 Mount Grace Road 6,300

Milton Street 5 Inspect Local & Regional Roads (ea)

TOTAL 6,300

Molesworth Street 80 Roto Road 1

Regent Street 1 Whealbah Road 1

Shelley Street 3 TOTAL 2

TOTAL 573

Edge Repair (m)

Melbergen Road 60

TOTAL 60

Regional Roads

A summary of the capital works and maintenance activities on Council Regional Roads is listed below.

Description

244R

Tabbita

Lane

321R

Rankins

Springs Rd

368R The

Springs

Rd

501R

Lachlan

Valley Way

80R

Mossgiel

Rd

371R Lake

Cargelligo

Rd

Temporary Pavement Repair (m2) 30 113

Maintenance Grading (cl km) 15.7

Servicing Signs (ea) 2

Traffic Counters (ea) 1

Inspections (ea) 1 2


15 December 2020 32

TfNSW Road Maintenance Council Contract A list of general maintenance activities in line with the requirements of the contract is detailed below.

Code Description Unit Accomplishment

A-321 Slashing m2 20,000

A-421 Service Toilet each 8

A-428 Service Rest Area each 24

C-111 Safety Inspection km 331

C-201 Repair Pothole each 20

C-204 Minor Pavement Patching m2 20

C-611 Reinstate Guide Post each 24

C-614 Reinstate Sign each 2

S-272 Sweep Road Pavement km 60

Urban Maintenance Parks and Garden Maintenance ongoing as required and as permitted due to wet weather. Aerodrome Inspections have been completed. The following table represents the total man hours spent on each of the listed activities in each town.

Description Activity Carrathool Goolgowi Hillston Merriwagga Rankins

Springs

Total

Hours

per

Activity

Patching 1110/

1150 2 19 1 22

Footbridge Maintenance 1200

Drainage & S/Water 1510

Sign Maintenance 1610 1 1

Sign Replacement 1620

Resealing 4000

Mowing 5100 47.50 62.50 69 72.50 251.50

Slashing 5200 12 83 14.50 109.50

Spraying 5300 27.50 28 9.50 65

Tree Maintenance 5400 16 4 27.50 10 57.50

Tree Removal 5410 8 8

Watering 5500 3 9 55 1 12.50 80.50

Weeding 5600 18.50 21.50 33 9 82

Mowing – Stan Peters Oval 5710 11 11

Spraying – Stan Peters Oval 5730 2 2

Watering – Stan Peters Oval 5740 1 1

Weeding – Stan Peters Oval 5750 16.50 16.50

Playground Equipment 5800

Litter Collection 6100 10 23 13.50 6 15 67.50

Street Sweeper 6200 22.50 4 26.50

Hand Broom Gutters 6300 6 6

Toilets 6400 6 12.5 32.50 14 5.50 70.50

Footpath Maintenance 7100

Clear Culverts 7100 16 4.50 20.50

Street Maintenance 7200 10.50 11.50 22


15 December 2020 33

Miscellaneous Items 7500

Playground Inspection 7510

Office 7520

Town Improvements 7530 30.50 30.50

Park Furniture/Fences 7540 11 36 47

Total Hours per Town 121 179 476 25 197 998

Town % of Total Hours 12.12% 17.94% 47.70% 2.51% 19.74%

Sewer Maintenance

Description

Service

Line

Chokes

Mainline

Chokes Overflows

Pressure

System

Fault

Pump

Station

Fault

New

Connections

Screen

Unit Faults

Hillston 1 1 2

Goolgowi 1

Rankins Springs Sullage

Totals 2 1 0 0 2 0 0

Water Maintenance

Description Mainline Breaks

Service line Breaks

Water Meter/Tap Leaking

Pump Station Faults

Telemetry Faults

Replaced Meters

Hillston 4 2 5 4 1

Langtree Bore/Merriwagga/Goolgowi)

1 2

Yoolaroi/Goolgowi Rural (Palmyra to Y4 & Y5/Y6)

1 15

Bunda/Goorawin

Carrathool 1

Merriwagga Village 1

Goolgowi Village Raw

Goolgowi Village Potable 1 1

Rankins Springs Potable 2

Rankins Springs Town Raw

Rankins Springs Rural 1 1 2 2

Melbergen

Total 5 7 6 10 2 17

Project Updates: Essential Energy Upgrade Essential Energy (EE) have commenced the upgrade of Councils street lighting. Councils 318 assets will be upgraded to LED’s. EE have progressed well in Hillston Township and the overall works are expected to be completed prior to the Christmas shut-down. Some night time inspections have already been carried out on the upgraded lights and found to be very satisfactory. Hillston Floodplain Management Study Milestone 2 is due on 30 November 2020. Catchment Simulation Solutions (CSS) have submitted their latest findings to Council, for review. A flood committee meeting is scheduled for early December to review and approve the latest findings. Flood Damage 2019 An update will be presented to Council for the December meeting.


15 December 2020 34

Lachlan River Road construction All gravel has been hauled to site, with the first 3.4km has been 2 coat sealed 30 November 2020. Gravel shaping and compaction continues with the final 2.8km booked for sealing 10 December 2020. MR368 The Springs Road construction Works are back underway following a brief site shutdown to maintain access for harvest traffic. Final trim of pavement underway. Sealing date booked for 18 December 2020. Private Works – Hillston Radar Station – Road Works Council were engaged by the Contractor constructing the new Radar Station on May’s Road. The works involved construction of a 50m sealed intersection on the Kidman Way. Works are complete with the intersection currently being used by site establishment traffic. Hillston Riverbank Stabilisation Project Milestone 1 was drafted and submitted in mid-October for a value of $40,440 ex. GST, including all contributions. The Preliminary Design and Report as well as the Draft Review of Environmental Factors have been completed. The consultant (Alluvium) is now undertaking the detailed design process. Milestone 2 is due on the 27 November 2020. Carrathool Road Fixing Local Roads Project Drainage, formation and subgrade stabilisation complete for stage 1 (first 5km). Gravel haulage from Tabbita has commenced with the aim of having all gravel hauled and shaped prior to the Christmas shutdown period. Due to contractor shutdown period we were unable to secure a sealing date prior to Christmas. Will be booked ASAP after Christmas. Local Roads & Community Infrastructure Program Rehabilitate Hillston Airport Taxiway. Estimate of works $90k. Quotes have been finalised and the local contractor B&Y Bobcat was awarded the works. Project was completed in late November and following an inspection, works were found to be satisfactory. The budget is currently tracking at $13,200 under and will be finalised shortly. (Photos of completed work attached for Council viewing) Floodway Construction – Cannards Road, Carnells Road, Pleasant Valley Road Scoping and request for quotation complete in draft form. To be sent out within the next week with the aim to accept quotes end of December. Hillston Stormwater Works are currently underway with the contractor (Total Drain Cleaning Solutions). Maintenance of the network commenced on the 10 November 2020 and is currently ongoing. Due to the extent of the work required, the contractor was granted a 2-week extension. A full report on key findings will be presented to Council at the February 2021 meeting. Goolgowi Aerodrome Quotes have been reviewed and part of the works awarded to Stabilco Pty Ltd. Works programmed include the mixing and pulverising of the existing aerodrome pavement, reshape and compact. Works are expected to commence in December. Council personnel and plant will also be assisting with the works. Local Roads & Community Infrastructure Program MR368 The Springs Road Upgrade – WIP – Design alignment complete. Survey mark relocation commissioned. Construction works planned for March 2021. Groundwater study (Bore assessment) Council received 2 submissions to undertake the groundwater study for all the Council bore fields. All offers reviewed by the Council are awaiting DPIE concurrence to award the quotation.


15 December 2020 35

Council are expecting to finalised and award the project prior to the Christmas break with works to commence in January 2021. Hillston Water Mains Replacement Council resolved at the November Council meeting to replace 145 meters of water mains along High Street. The section along High street between the Ambulance station and Haines street was awarded to Litchfield’s Horizontal Boring. Materials are ordered and work is expected to commence mid December. Goolgowi Pump System (Merriwagga) Council successfully installed and commissioned a new pump system at Merriwagga to pump water to the Goolgowi storage tanks. Automated Meter Reading System (AMR) Council has successfully commissioned the AMR system for the Melbergen water scheme. The Melbergen scheme was chosen as the pilot project due to its remote location. Seventeen AMR devices have also been installed on the Yoolaroi scheme. Work is currently in progress to complete the remaining Goolgowi potable and Yoolaroi meters. This is expected to be completed over the month of December. A recent visit from the contractor (Taggle System) found the system to be running satisfactory. A detailed report and findings will be tabled at the April 2021 Council meeting.


Nil


Nil

Policy Implications

Nil

Risk Implications

Nil


Theme 2: Infrastructure for a sustainable future

Recommendation: That Council note the Infrastructure Report for November 2020.


15 December 2020 36

ATTACHMENT


15 December 2020 37


15 December 2020 38


15 December 2020 39


15 December 2020 40

Hillston Aerodrome Taxiway Rehabilitation


15 December 2020 41

10.9 Regional Airports Program – Round 2 Funding RD:TT:AERO

Author: Director Infrastructure Services

Purpose: To outline to Council the projects nominated under the new round of regional airports program - round 2.

Background

The Regional Airports Program provides grants to improve the safety and accessibility of airports and aerodromes in regional areas of Australia. This program will help regional airports deliver projects which create long-term benefits, so communities can continue to connect to work and

essential services. The Federal Government has changed the program guidelines so that Local Government and Indigenous corporations with projects of $300,000 or less will be fully-funded by government rather than split 50:50. It will support critical air infrastructure that will:

• improve the safety of aircraft, operators and passengers using regional airports or aerodromes

• facilitate improved delivery of essential goods and services such as food supplies, health care and passenger air services

• improve the connectivity of Australia’s regions to domestic and global market opportunities

• meet the operational requirements of aeromedical and other emergency services in the region

Round 2 of the program follows a successful first round where 61 regional airports shared in $41.2 million. There is a total of $58.8 million available for this grant round. Grants will be from $20,000 to $5 million. The grant amount will be up to 50% of eligible project costs (grant percentage), unless:

• where the applicant and a third party (could include State, Territory or Local Government or other non-government funding) are both contributing to eligible project costs, the grant amount will be up to 33.3% of eligible project costs or,

• where the applicant meets the Small Project criteria in section 3.2 of the Grant opportunity guidelines as an Australian Local Government agency and the total project cost is equal to or less than $300,000, the grant amount will be up to 100% of eligible costs.

Under this round of funding Council propose the following project:

Proposed Project Funding Requested

Council Contribution

Comments

Hillston Aerodrome – Upgrade

$300,000 $0

Rehab of Apron Pavement, Upgrade of Terminal Facilities, New Additional Wind Sock, New Traffic Counter, New Airport Signage.

Applications open on 3 November 2020 and close on 15 December 2020. The outlined project meets the small projects criteria, as such, there will be no requirement for a Council contribution.


Grant recipients with projects equal to or less than $300,000, if successful, will be 100% funded.


Nil

Policy Implications

Nil


15 December 2020 42

Risk Implications

Nil


Theme 2 - Infrastructure for a sustainable future

Recommendation: That Council make an application under the current round of the Regional Airports Program (Round 2) for an amount up to $300,000 to rehabilitate the apron, upgrade the terminal, purchase of a new traffic counter, construction of additional wind sock and install new aerodrome signage.


15 December 2020 43

10.10 Plant Report PES:MAIN:PSR

Author: Manager Fleet & Town Services

Purpose: Plant Report as per 2 December 2020

Background

PLANTNO

HOURS KMS

TYPE DETAILS

3525 4,500 hrs CAT Motor Grader

Replace air conditioning compressor and receiver drier unit, re-gas system and test run.

5046 20 yrs Howard Roller-mower

Replace rear roller and shaft bearings.

3527 2,534 hrs CAT 140M Grader

Replace all blade slides and adjust lift arm pivots. Replace all circle wear strips and adjust circle.

4527 12 yrs Pohlner Roller Replace all rear axle brake shoes. Repack all wheel bearings. Replace tow frame pivot bushes.

3062 2,414 hrs MST Backhoe Replace air conditioning compressor and receiver drier and re-gas system.

3057 8 yrs Lonking Loader Replace new pinion and nut to front differential.


Repairs made from existing budget.


Nil

Policy implications

Nil

Risk implications

If repairs are not made safety issues would remain.


Nil

Recommendation: That the Plant Report for November 2020 be received.


15 December 2020 44

10.11 Plant Replacement PES:AD:CRRPD

Author: Manager Fleet & Town Services

Purpose: Plant Replacement Report for December 2020

Background

The following vehicles were replaced during December as per the adopted replacement schedule for 2020/2021. Plant No. 1314 Toyota Camry Ascent Hybrid Sedan (40,000kms), Rego No ECS 77Q – Corporate Vehicle Budget $6,122.75 under 2020/21 budget estimates

Amount (excl GST)

Amount (incl GST)

Successful Supply

Owen Toyota Toyota Camry Ascent Hybrid Sedan

26,786.62 29,465.28

Successful Purchase

Blacklocks Lavington 26,636.37 29,300.00

Changeover cost (after GST adjustment) $150.25

Plant No. 1320 Toyota Camry SX Sedan (40,000kms), Rego No EEJ 25Q – Director Corporate and Community Services Vehicle Budget $3,623.89 under 2020/21 budget estimates

Amount (excl GST)

Amount (incl GST)

Successful Supply

Owen Toyota Toyota Camry Hybrid Ascent Sedan SP

28,874.66 31,762.13

Successful Purchase

Pickles Auctions 28,234.55 31,058.00

Changeover cost (after GST adjustment) $640.11

Plant No. 1852 Holden Trailblazer Wagon (40,000kms), Rego No EIC 61V – Manager Building and Regulatory Services Vehicle Budget $10,678.88 under 2020/21 budget estimates

Amount (excl GST)

Amount (incl GST)

Successful Supply

Leo Franco Motors Nissan Pathfinder Wagon 4x2 35,914.93 39,506.42

Successful Purchase

Valley Motor Auctions 38,411.82 42,253.00

Cashback to Council (after GST adjustment) $2,496.88

Note: The high prices for second hand vehicles is due to a lack of supply of most brands and models of new vehicles with very limited stock on hand by all suppliers.

Policy implications

Nil

Risk implications

Nil


15 December 2020 45


Nil

Recommendation: That the Plant Replacement report for December 2020 be received.


15 December 2020 46

10.12 Development Applications November 2020 GOV:MTG:CR

Author: Building & Regulatory Services Manager

Purpose: Development Applications & Determinations – November 2020

Background

Lodgements

Type/No. Name Address Development

DA2021/016 Spiro Dusmanovic 10 Gordon Street Carrathool NSW 2711

Dwelling & garage

DA2021/017 Yvette & Ben Bourke 30-32 Lachlan Street Hillston NSW 2675

Shed

DA2021/018 Anthony R Upton 106-108 Cowper Street Hillston NSW 2675

Shed

Total Estimated Value of Works $178,000.00

Determination: Approved

Type/No. Name Address Development Processing Time

DA2021/010 Anthony & Colleen Milne

93 Molesworth Street Hillston NSW 2675

Garage 34

DA2021/014 Desmond F Conlan ‘Erindale’ 855 Erigolia Road Binya NSW 2669

Alterations and additions to an existing dwelling

16

DA2021/015 Ronald L Finch ‘Selby’ The Springs Road Rankins Springs NSW 2669

Subdivision 1

DA2021/016 Spiro Dusmanovic 10 Gordon Street Carrathool NSW 2711

Dwelling & garage

20

DA2021/017 Yvette & Ben Bourke

30-32 Lachlan Street Hillston NSW 2675

Shed 18

Recommendation: That the determinations for Development Applications received for November 2020 be noted.


15 December 2020 47

10.13 Development Application 2021/011 - Intensive Livestock Agriculture -Feedlot DA:2021-011

Author: Manager Building and Regulatory Services

Purpose: Development Application for Determination by Council

Attachment: Draft Conditions

Background

On 6 October 2020, Council received a Development Application (DA) and supporting documentation from Ron Potter (Farms) Pty Ltd seeking approval to operate a 990 head feedlot to be located on Lot 37, DP 752315, 4902 Lachlan Valley Way Wallanthery NSW 2675. The subject site is Zoned RU1-Primary Production. The applicant has stated in the Statement of Environmental Effects that during the drought they fenced off a portion of land to be used as a stock containment area. Such activities are permitted without consent in the State Environmental Planning Policy (Primary Production and Rural development) 2019, as long as they abide by certain guidelines. These include;

18 Certain development to temporarily contain livestock permissible without consent

(1) This clause applies to land on which development for the purpose of agriculture may be carried out with or without development consent.

(2) Development for the purpose of keeping or breeding livestock for commercial purposes may be carried out on land to which this clause applies without development consent if:

(a) the development is for a stock containment area, or other feeding or housing arrangements, during or immediately following a drought, flood, fire or similar emergency, and

(b) there is currently an agriculture land use lawfully occurring on the land.

(3) Development for the purpose of keeping or breeding livestock for commercial purposes may be carried out on land to which this clause applies without development consent if the development:

(a) is for either or both of the following (i) temporary agistment or housing, (ii) weaning, dipping, tagging or similar husbandry purposes, and

(b) is not located in an environmentally sensitive area, and

(c) is not located within 100 metres of a natural watercourse, and

(d) is not located within 500 metres of a residential zone or an adjoining dwelling that is not associated with the development.

All above conditions have been complied with. The applicant is now seeking to convert the stock containment area into a licenced feedlot, and as such is seeking council approval to do so. The Development Application was notified to neighbouring land holders and no objections were received during the notification period. Description of Proposed Development

The feedlot comprises 4 pens which are a single lane side by side system, with each pen 51m x 70m in size and capable of holding 247 head. There will be a feed bunk system installed to feed the cattle and water troughs will also be utilised throughout the feedlot. Water will be supplied via an existing stock water supply system with the water being sourced from the Lachlan River.


15 December 2020 48

Subject Site and Locality Deception

The subject site is located at Wallanthery, 37kms East-North-East of Hillston. The property address is Lot 37, DP 752315, ‘Ballyrogan’ 4902 Lachlan Valley Way WALLANTHERY NSW 2675, with the total area of the lot being approximately 1,540Ha. The actual area occupied by the feedlot is 3.5Ha.


Nil


Nil

Policy implications

Nil

Risk implications

The applicant has appeal rights to the Land & Environment Court should they be dissatisfied with the determination or conditions applied to the consent.


Nil

Recommendation: That Council resolves to grant Development Consent for DA2021/011 for the operation of a 990 head feedlot subject to the conditions imposed.


15 December 2020 49

ATTACHMENT

DRAFT CONDITIONS OF APPROVAL – DA2021/011 ADMINISTRATIVE CONDITIONS

1. FEEDLOT DESIGN, CONSTRUCTION AND OPERATION – INDUSTRY GUIDELINES

The design, construction and operation of the feedlot shall be in accordance with the following industry publications:

a) Beef cattle feedlots: design and construction (August 2016), Meat & Livestock Australia,

b) National Guidelines for Beef Cattle Feedlots in Australia (3rd Edition), Meat & Livestock Australia,

c) National Beef Cattle Feedlot Environmental Code of Practice (2nd Edition), Meat & Livestock Australia, and

d) Beef cattle feedlots: waste management and utilisation (September 2015), Meat & Livestock Australia.

2. PARAMETERS OF CONSENT

The maximum number of cattle accommodated on the property at any time must not exceed either of the following limits:

a) 990 head of cattle Any increase above these numbers will require further consent to be obtained. 3. APPROVED PLANS, SPECIFICATIONS AND DOCUMENTS

The Development shall be completed in accordance with the following documents and written information submitted with DA2021/011 (including all plans and specifications contained within), except where varied by conditions of this consent. This comprises a four (4) pen feedlot.

Statement of Environmental Effects Development Application to licence an existing cattle containment area as a permanent 990 head cattle feedlot at Wallanthery, NSW by Progressive Rural Solutions dated September 2020

Drawing No. J000411 Ballyrogan Feedlot - Setout Plan by Rich River Irrigation Developments Pty Ltd dated 19/02/20

4. INCONSISTENCIES BETWEEN APPROVED PLANS AND DOCUMENTS, CONDITION OF

CONSENT AND INDUSTRY GUIDELINES

a) In the event of an inconsistency between the documents and/or plans referred to above, the latter documents and/or plans, shall prevail to the extent of the inconsistency.

b) In the event of an inconsistency between the conditions of this consent and the documents and/or plans referred to above, then the conditions of this consent shall prevail to the extent of the inconsistency.

c) In the event of an inconsistency between the conditions of this consent and the industry guidelines, referred to above, the Industry guidelines, shall prevail to the extent of the inconsistency.

PRIOR TO OCCUPATION OR COMMENCEMENT OF USE

5. APPROVAL TO OPERATE

The feedlot shall not commence operating, until such time as ALL the requirements of the conditions of this consent have been carried out to the reasonable satisfaction of Council, as signified in writing.


15 December 2020 50

DURING OPERATIONS OF THE FACILITY

6. MAINTENANCE OF THE PENS a) The pens shall be cleaned and maintained in accordance with Clause 1 (Pen cleaning

/ manure removal), Clause 2 (Under-fence cleaning) and Clause 3 (Elimination of wet patches and potholes in the pens) of Appendix 1 (Standard operating procedures for waste management and utilisation), of the publication Beef cattle feedlots: waste management and utilisation, and in particular:

• cleaning the pens at intervals of 13 weeks or less,

• cleaning when manure is moist but not wet,

• removing manure from under fence lines and around water troughs and feed bunks, more regularly,

• pen surfaces are inspected for wet patches and potholes, and are repaired

• the impermeable base of the pens are maintained to achieve design permeability of


15 December 2020 51

a) it maintains the required operational capacity,

b) the risk of major structural component failure is minimised,

c) the impermeable base and sides of the structure is maintained to achieve design permeability of


15 December 2020 52

• solid waste shall not be spread when rain is imminent or under gusty conditions.

b) Solid waste shall not be spread within the buffer areas nominated below:

• watercourses– 50 metres,

• farm dams – 40 metres,

• bores used for household water supply – 100 metres,

• dwelling – 50 metres,

• public road – 25 metres,

• property boundary – 10 metres. 15. ODOUR

The operator/owner must not cause or permit the emission of offensive odours from the feedlot and its associated activities, beyond the property boundaries. 16. HEALTH AND WELFARE OF CATTLE

The operator/owner shall operate the feedlot in accordance with the following guidelines:

a) Australian Animal Welfare Standards and Guidelines for Cattle (2016), Animal Health Australia,

b) Australian Animal Welfare Standards and Guidelines – Land Transport of Livestock (2012), Animal Health Australia.

17. BIOSECURITY

The feedlot shall be operated in accordance with the National Biosecurity manual for Beef Cattle Feedlots (2013), published by Animal Health Australia. 18. VERMIN AND FLIES

The operator/owner shall ensure that flies and vermin are controlled in accordance with Clause 25 (Fly and vermin Management), of Appendix 1 (Standard operating procedures for waste management and utilisation), of the publication Beef cattle feedlots: waste management and utilisation, and the following best-practice:

• good manure management: clean under fence lines, sedimentation basins, drains, and manure stockpiles,

• clean up feed spilled near the bunks,

• good feedstuff storage - clean up spills and keep silage well covered,

• appropriate mortalities management – compost and cover completely,

• maintaining the feedlot troughs, drains, sedimentation basins and vegetation management by mowing or slashing around the feedlot.

19. DUST

All operations and activities occurring at the premises must be carried out in a manner that will minimise dust at the boundary of the premises, and in particular in accordance with Clause 26 (Dust management), of Appendix 1 (Standard operating procedures for waste management and utilisation), of the publication Beef cattle feedlots: waste management and utilisation. 20. NOISE

The use of the property for the approved development, shall not give rise to “offensive noise” as defined in the Protection of the Environment Operations Act 1997, at the closest residence, at any time.


15 December 2020 53

21. REMOVAL OF SOLIDS FROM SITE

a) Prior to the removal of solids from the site, the operator/owner of the feedlot shall ensure the receiver is aware of their requirements under The Manure Exemption 2014.

b) Trucks transporting solids from the property must be covered when leaving the premises.

22. WATER SUPPLY

The use of water for the operation is to be as per approval from WaterNSW. 23. STORAGE OF HAZARDOUS MATERIALS

All chemicals, cleaning and disinfectant agents, pesticides, herbicides and veterinary drugs shall be kept in a safe and secure location. 24. COMPLAINTS PROCEDURE AND RECORDS

a) The operator/owner shall ensure that a phone number and email address is available for community complaints to be lodged direct to the operator/owner. All complaints shall be investigated within twenty-four (24) hours.

b) The operator/owner shall maintain records of all complaints received, action taken, etc., in accordance with Clause 32 (Complaint recording), of Appendix 1 (Standard operating procedures for waste management and utilisation), of the publication Beef cattle feedlots: waste management and utilisation.

25. MONITORING AND RECORDING

a) The operator of the feedlot must maintain accurate records in accordance with Clause 27 (Operational recording) and Clause 29 (Environmental monitoring), of Appendix 1 (Standard operating procedures for waste management and utilisation), of the publication Beef cattle feedlots: waste management and utilisation. The records shall contain as a minimum, the following information:

i. dates and details of the number of cattle-in and cattle-out of the property (both in numbers and standard cattle units),

ii. maximum number of cattle on-site (both in numbers and standard cattle units) – recorded on a continual basis (minimum of weekly),

iii. details of all stock losses (dates, number, disposal method and location), iv. soil test results (prior to the application of effluent), v. effluent and solid waste test results (prior to use), vi. details of, and plans showing, the location, quantity and dates of the application

of effluent and solid waste to the property, including the weather conditions at the time,

vii. details of any effluent removed from site, including the dates, quantity and destination,

viii. summary of complaints (date and time, name, nature) and all action taken in response to each complaint,

ix. details of any emergency situations (date and time, nature) and all actions taken in response to each emergency situation,

x. details of any known non-compliance with conditions of consent or the statement of environmental effects.

b) The operator of the feedlot shall, upon the written request of Council, produce the any or all of the above information, within fourteen (14) days of the request.


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26. ANNUAL ENVIRONMENTAL REPORT

a) The operator of the feedlot shall prepare an Annual Environment Management Report within six (6) weeks after the end of the financial year, in accordance with Clause 30 (Annual environmental report), of Appendix 1 (Standard operating procedures for waste management and utilisation), of the publication Beef cattle feedlots: waste management and utilisation.

b) The operator of the feedlot shall submit a copy of the Annual Environment Management Report to Council, no later than the 1st September each year (for the preceding financial year).

DECOMMISSIONING OF THE APPROVED FEEDLOT

27. DECOMMISSIONING / REHABILITATION

Within three (3) months of the cessation of the feedlot operation approved under this consent, the operator of the feedlot and/or the owner of the land, shall remediate/rehabilitate the land to its original state immediately preceding the use of the site as a feedlot.


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WaterNSW CONDITIONS

The following GTA issued by WaterNSW do not constitute an approval under the Water Management Act 2000. The development consent holder must apply to WaterNSW for a Water Supply Work approval after consent has been issued by Council and before the commencement of any work or activity.


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10.14 Expression of Interest - Sale of Land in Goolgowi CP:AD:PLB

Author: Manager Building and Regulatory Services

Purpose: Seek Councils interest in selling land in Goolgowi

Background

On 29 October 2020, Council staff received an email from a resident expressing interest in purchasing a block of land that is currently owned by Carrathool Shire Council. The block in question is lot 25, DP 755143 Zara Street Goolgowi NSW 2652. Carrathool Shire Council currently owns approximately 30 blocks of vacant land in Goolgowi, whilst not all these are capable of being used for residential purposes there are a number of blocks, particularly in Zara Street that have the potential to accommodate a dwelling. Whilst it is difficult to determine the true value of the lot, if Council chooses to entertain the decision to offload some of its vacant land, the appropriate decision may be to advertise the block seeking ‘expressions of interest’ to purchase and Council consider the submissions at the February meeting.


Council would be expected to pay its legal costs on the transfer.


Nil

Policy implications

Nil

Risk implications

Nil


Nil

Recommendation: That Council resolves to advertise lot 25, DP 755143 Zara Street Goolgowi seeking expressions of interest including offers to purchase the land, and these offers be brought back to the February meeting of Council for determination.


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10.15 Finance Report – Statement of Bank Balances – November 2020 FM:RPT:SR

Author: Director Corporate & Community Services

Purpose: Statement of Bank Balances - November 2020

Background

The reconciliation of Council’s main bank account with the cash book controls within the Practical System for the month of November 2020 has now been completed, as shown in the table below:


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Nil


Nil

Policy implications

Nil

Risk implications

Nil


Nil

Recommendation: That Council note the Statement of Bank Balances as at 30 November 2020 and confirm payment of accounts as summarised in the reconciliation statement totalling $6,225,783.32.


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10.16 Finance Report – Investments Schedule – November 2020 FM:RPT:SR

Author: Director Corporate & Community Services

Purpose: Schedule of Investments – November 2020

Background


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Analysis – Opening and Closing Balances:

Investment Type Opening Balance

1/11/2020 Closing Balance

30/11/2020 Change During November 2020

IBDs 22,770,349.46 25,783,044.06 3,012,694.60

On Call Funds 3,630,386.22 3,030,740.62 (599,645.60)

Total 26,400,735.68 28,813,784.68 2,413,049.00

Analysis – Change During Month:

Change During

November 2020

ADD – Interest Incorporated in IBDs Rolled Over 12,694.60

ADD – New IBDs 3,000,000.00

LESS – IBDs recalled 0

ADD – Interest from On Call Funds 354.40

LESS – On Call Funds recalled (1,800,000.00)

ADD – Funds applied to On Call Funds 1,200,000.00

Total Change for Month 2,413,049.00

Funds Held on Behalf of Other Organisations:

The Schedule of Investments includes one separate deposit that Council is holding in trust.

• IBD with Bendigo Bank – Ref No. 173016924 $25,000.00


Nil

Policy implications

Nil

Risk implications

Nil


Nil

Recommendation: That Council note the Schedule of Investments as at 30 November 2020.


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10.17 Council Policy 125 – Staff Gratuity Policy CM:POL:CWP

Author: Director Corporate and Community Services

Purpose: To consider the attached review of the existing Staff Gratuity Policy

Attachment: Draft Council Policy 125 – Staff Gratuity Policy

Background

The current review of Council Policy 125 - Staff Gratuity Policy has been undertaken to incorporate the provisions of Minute 1316 (19 April 2016) and update the policy accordingly. Minute 1316 provides that: “the General Manager is authorised to approve payments under this policy to the value of $25,000. Any payments are to be reported to the next meeting of Council for endorsement.”


This policy has identified and quantified financial implications only for staff employed prior to 16 September 2003.


Where this policy is silent on matters referred to in legislation such matters must be followed in accordance with the legislation.

Policy implications

It is standard practice to review Council policies regularly to ensure continuing functionality. This policy was last reviewed in October 2018.

Risk implications

It is incumbent on Council to minimise financial risk. The regular review of policies with financial implications assists in risk minimisation.


Theme 5 - Leadership and Governance


1. approve the draft Staff Gratuity Policy and that the draft policy be placed on public exhibition for a period of 28 days.

2. adopt the policy after the exhibition period if no submissions are received.


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ATTACHMENT


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10.18 Council Policy 19 - Investment of Surplus Funds Policy CM:POL:CWP

Author: Director Corporate and Community Services

Purpose: To consider the attached review of the existing Council Policy 19 – Investment of Surplus Funds.

Attachment: Existing Council Policy 19 – Investment of Surplus Funds Draft Council Policy 19 – Investment of Surplus Funds

Background

The current review of Council Policy 19 - Investment of Surplus Funds has been undertaken primarily to review the financial thresholds for investing funds. The economic climate since 2010 has resulted in an ongoing contraction in the interest rate market and a decline in competitive interest rates across all institutions. The thresholds detailed in the current policy a

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