ordinary meeting agenda 21 april 2020 · ordinary meeting agenda . 21 april 2020 6 . parts of the...

ORDINARY MEETING AGENDA

21 April 2020

Goolgowi Council Chambers

9-11 Cobram Street, Goolgowi

_______________________________

Ordinary Meeting Agenda

21 April 2020 3

TABLE OF CONTENTS 1. Present ...................................................................................................................... 5 2. Apologies .................................................................................................................. 5 3. Declaration of Pecuniary and Conflicts of Interest ................................................ 5 4. Confirmation of the Previous Minutes .................................................................... 5

Ordinary Council Meeting 17 March 2020 5 5. Business Arising ...................................................................................................... 5 6. Motions & Questions (notice given) ........................................................................ 5 7. Presentations/Public Addresses (where scheduled) ............................................. 5 8. Mayoral Report ......................................................................................................... 6 9. Delegates Report ...................................................................................................... 6 10. General Managers Report ........................................................................................ 7 10.1 Ongoing Action from Previous Business Papers ......................................................... 7 10.2 Precis of Correspondence ........................................................................................ 11 10.3 Infrastructure Report ................................................................................................. 12 10.4 Heavy Vehicle Safety and Productivity Program - Round 7 Funding ......................... 21 10.5 Pulletop Road Closure .............................................................................................. 23 10.6 Plant Report ............................................................................................................. 25 10.7 Plant Replacement ................................................................................................... 26 10.8 Development Applications March 2020 ..................................................................... 27 10.9 Development Application Modification - 2019/003 – Two Manufactured Dwellings ... 28 10.10 Finance Report – Statement of Bank Balances – March 2020 .................................. 32 10.11 Finance Report – Investments Schedule – March 2020 ............................................ 34 10.12 Operational Plan 2020/21 Community Strategic Plan Objectives .............................. 37 10.13 Economic Development Officer Report – March 2020 .............................................. 38 10.14 Precautionary Planning for COVID-19 ...................................................................... 39 11. Committee Reports ................................................................................................ 40 12. Next Meeting ........................................................................................................... 40


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Definitions Author: Officer who prepared the report

Purpose: Brief reason for report

Attachment: Document appended to report

Information Item: Document provided as background information (not part of report)

Separately Circulated: Document provided as background information (separate document/booklet)

Council's Vision & Goals

Motto Council's Motto is: "Promoting our future through diversity" Vision Council's vision reflects what we are trying to achieve: "Carrathool Shire Council's VISION is to protect and promote quality of life in harmony with economic development and environmental sustainability." The vision is the long term planning focus of council. Mission Council's mission reflects what we will do to achieve the vision: "Council's MISSION is to provide the community of Carrathool Shire with cost effective works, services and planning." Council's mission is council's medium term planning focus. Values We value:

o Honest, open, objective and accountable decision making; o Our diverse communities; o Responsiveness to community needs o Open, fair and practical business relationships; o Cost effective and commercially competitive service delivery, and o Continuous improvement and best value in everything we do


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ORDINARY COUNCIL MEETING AGENDA OF THE CARRATHOOL SHIRE COUNCIL TO BE HELD

AT THE GOOLGOWI COUNCIL CHAMBERS TUESDAY, 21 APRIL 2020 COMMENCING AT 10.00 AM

Recording of Meeting This Council Meeting is being recorded. By speaking at the Council meeting you agree to being recorded. Please ensure that, if and when you speak at this meeting, you are respectful to others and use appropriate language at all times. Carrathool Shire Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available on Council’s website.

Please ensure that mobile phones and other electronic devices are turned off or are in silent mode for the duration of the meeting.

1. Present 2. Apologies 3. Declaration of Pecuniary and Conflicts of Interest

Section 451 of the Local Government Act 1993 requires that if a councillor or member of a council or committee has a pecuniary interest in any matter before the council or committee, he/she must disclose the nature of the interest to the meeting as soon as practicable and must not be present at, or in sight of, the meeting, when the matter is being discussed, considered or voted on. A pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of financial gain or loss (see sections 442 and 443 of the Local Government Act 1993). A non-pecuniary interest can arise as a result of a private or personal interest which does not involve a financial gain or loss to the councillor or staff member (eg friendship, membership of an association, or involvement or interest in an activity). A councillor or staff member may elect to leave the Council Chambers during consideration of the matter.

4. Confirmation of the Previous Minutes

Ordinary Council Meeting 17 March 2020

5. Business Arising 6. Motions & Questions (notice given) 7. Presentations/Public Addresses (where scheduled)


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Parts of the Meeting that can be Closed to the Public Section 10A of the Local Government Act 1993 states that a Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises: a) The discussion of any of the matters listed below, or b) The receipt or discussion of any information so listed Matters & Information

(a) Personnel Matters concerning particular individuals (other than Councillors). (b) Personal hardship of any resident or ratepayer. (c) Information that would, if disclosed, confer a commercial advantage on a person with

whom the Council is conducting (or proposes to conduct) business. (d) Commercial information of a confidential nature that would, if disclosed:

(i) Prejudice the commercial position of the person who supplied it, or (ii) Confer a commercial advantage on a competitor of the Council, or (iii) Reveal a trade secret.

(e) Information that would, if disclosed, prejudice the maintenance of law. (f) Matters affecting the security of the Council, Councillors, Council Staff or Council

property. (g) Advice concerning litigation, or advice that would otherwise be privileged from

production in legal proceedings on the ground of legal professional privilege. (h) Information concerning the nature and location of a place or an item of aboriginal

significance on community land. (i) Alleged contraventions of any code of conduct requirements applicable under section

440. A Council or Committee of the Council may allow members of the public to make representations to or at a meeting, before any part of the meeting is closed to the public, as to whether that part of the meeting should be closed. A meeting is not to remain closed during the discussion of anything referred to in the above list except for so much of the discussion as is necessary to preserve the relevant confidentiality, privilege or security, and if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret - unless the Council or Committee concerned is satisfied that discussion of the matter in an open meeting would, on balance, be contrary to the public interest. The grounds on which part of the meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting. The grounds must specify the relevant provision of Section 10A(2), the matter that is to be discussed during the closed part of the meeting, and the reasons why part of the meeting is being closed. 8. Mayoral Report Nil 9. Delegates Report Nil


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10. General Managers Report 10.1 Ongoing Action from Previous Business Papers

GOV:MCCC:CR Author: General Manager Purpose: To update Council on ongoing action from previous Business Papers

Background 1045/20.08.19 – Hillston Common Responsible Officer: GM DECISION ACTION TAKEN 1045/20.08.19 – Council renegotiate with the Department of Industry regarding the water licence of 972ML currently held by the Hillston Common Trust, being transferred to Council should it resolve to become the land manager of the land under the Crown Lands Act 2016.

Information provided saying the licence is held in the name of the Hillston Common Trust. Letter written requesting transfer of Water Licence with crown land.

1092/17.09.19 – Hillston Caravan Park Responsible Officer: GM DECISION ACTION TAKEN Council develop a strategic management plan for the Hillston Caravan Park.

Report expected mid 2020 currently being developed.

1105/17.09.19 – Fixing County Bridges Funding Responsible Officer: DIS DECISION ACTION TAKEN Council negotiate with the RMS regarding the design and funding for the construction of the bridge over the Lachlan at Hillston.

Complete – Concept designs received from RMS for assistance for submission.

Report to Council with potential design and all costs.

Ongoing – Revised design in progress. Awaiting survey information from RMS so progress can be made on the design options.

1127/22.10.19 – Local Strategic Planning Statements (LSPS) Responsible Officer: BRSM DECISION ACTION TAKEN The Local Strategic Planning Statement incorporating all amendments provided for public consultation and submission to the Department.

Final report being prepared.

1159/19.11.19 – Council Water Supply Update Responsible Officer: DIS DECISION ACTION TAKEN Council seek quotes to carry out condition assessments of all Council bores and provide Council with an assessment report.

Information regarding hydrologists received from DPI water. Quotes pending with further report to Council.


21 April 2020 8

1191/17.12.19 – Stormwater Asset Assessment Responsible Officer: MIS DECISION ACTION TAKEN A follow up report be presented to Council once costings are finalised for the cleaning stage.

Pending

1192/17.12.19 – Investigation of Bore 5 (Hillston) Update Responsible Officer: MWS DECISION ACTION TAKEN A follow up report to be presented to Council following outcomes and recommendation from Department of Planning, Industry & Environment.

Pending

Council investigate, seek funding and apply to the relevant authority to sink a new bore to replace bore 5.

Pending

1220/18.02.20 – Regional Road Transfer – Road Classification Responsible Officer: DIS DECISION ACTION TAKEN A list of regional roads and works information be provided on regional roads to the March Council meeting.

Report this meeting.

1226/18.02.20 – Heavy Vehicle Permit Process Responsible Officer: DIS DECISION ACTION TAKEN Report to Council regarding roads that Council may consider eligible for heavy vehicle routes.

Pending

1255/17.03.20 – Drought Community Program Responsible Officer: EDO DECISION ACTION TAKEN Council approve the final projects as listed for submission to the Drought Community Funding Authority totalling $1,000,000 Goolgowi Hall Upgrade $ 50,000 Merriwagga Hall Upgrade $ 30,000 Rankins Springs Caravan Park $ 50,000 Goolgowi SES Shed $ 27,000 Hillston Netball Fencing $ 37,000 Merriwagga Amenities $ 25,000 Carrathool Amenities $ 25,000 Goolgowi Amenities $100,000 Kerb and Guttering Hillston $ 60,000 Goolgowi Pool and Caravan Park $ 30,000 Rankins Springs Cemetery Water $130,000 Hillston Pool $ 25,000 Community Event $ 30,000 Adverse Risk Plan $ 25,000 Carrathool Racecourse $ 30,000 Rankins Springs Transformer $ 29,000

Grant application submitted 7 April 2020.


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1258/17.03.20 – Hillston Water Mains Investigation Update Responsible Officer: DIS DECISION ACTION TAKEN 1258/17.03.20 – Further reports to be submitted to Council as results known.

115//19.11.19 - A further report be submitted with results from pressure testing in the Hillston CBD.

Pending

1094/17.09.19 - Council within its own resources complete further investigations into Council’s water system in the High Street area to determine a further course of action.

Further testing to be completed in early 2020

1261/17.03.20 – Development Applications February 2020 Responsible Officer: ABRSM DECISION ACTION TAKEN Council as part of our submission on the development DA2020/017, request that the access road to the development be sealed.

To be included as part of assessment process through condition considerations.

1264/17.03.20 – Public Libraries Funding Campaign Phase Two Responsible Officer: DCCS DECISION ACTION TAKEN Council make representation to the local State Member(s), Helen Dalton, in relation to the need for a sustainable state funding model for the ongoing provision of public library services.

Letter sent.

Council write to the Hon. Don Harwin, Minister for the Arts and the Hon. Walt Secord, Shadow Minister for the Arts, calling for bi-partisan support for Consumer Price Index (CPI) indexation of state funding for NSW public libraries, as well as legislation of all elements of the 2019-20 to 2022-23 NSW state funding model.

Letter sent.

Council endorse the distribution of the NSW Public Libraries Association NSW library sustainable funding advocacy information in Council libraries, as well as involvement in any actions proposed by the Association.

Any material will be displayed.

Council write to LGNSW seeking their active support of the Public Libraries funding campaign.

Letter sent.

1265/17.03.20 – Aged Care Reform Responsible Officer: DCCS DECISION ACTION TAKEN Council lobby the State Government to provide funding for public transport services in the Carrathool Shire Council.

Letter sent.


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1271/17.03.20 – Carrathool Shire Scholarship Scheme Responsible Officer: DCCS DECISION ACTION TAKEN Council advise Charles Sturt University by 25 March 2020 of 2020 recipients Adela Neal and Chloe Power.

Completed

Financial implications Nil Statutory implications (Governance including Legal) Nil Policy implications Nil Risk implications Nil Community Strategic Plan Nil Recommendation: That Council note the update on action report for April 2020.


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10.2 Precis of Correspondence GOV:MGS:AGS

Author: General Manager Purpose: Matters for consideration by Council Information Items: 10.2.2 Letter of request - West Wyalong Mission

10.2.1 Correspondence for Information

Office of Local Government (OLG) Advice has been received from the OLG that Council elections have been postponed for 12 months and may be extended further until 31 December 2021. Where elections were held for Mayor’s in 2018 the two year term expires and elections will need to be held in our case in September for both Mayor & Deputy Mayor.

Recommendation: That Council note the postponement of the Local Government elections. 10.2.2 West Wyalong Mission - Rankins Springs Parish

On behalf of St Kevin’s Church, Boomerang Street, Rankins Springs requesting an exemption from the $452 annual access charge for potable water supply to be introduced by Council from 1 July 2020. While a religious organisation is exempt from rates under s555 of the Local Government Act 1993, a religious organisation is not exempt from charges under s501 of the Act.

Recommendation: For Council determination.


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10.3 Infrastructure Report RD:IR

Author: Director Infrastructure Services Purpose: To Summarise Infrastructure Services Activities for March 2020 Attachment: Register of Roads Maintenance – March 2020

Background Reporting Period 22 February 2020 to 20 March 2020

The Infrastructure Report is provided for Council’s information.

Maintenance Reporting Local Roads A summary of the capital works and maintenance activities on Council Local Roads is listed

Temporary Pavement Repair (m2)

Culverts and Pits Maintenance (ea)

Maintenance Grading (cl kms)

Cahills Road 1 Boorga Road 2 Back Hillston Road 24.5

Lachlan River Road 20 Dumossa Road 1 Bakers Road 5

Melbergen Road 535 TOTAL 3 Boorga Road 5.5 Murrumbidgee River Road 53 Guide Posts (ea) Bunda Road 13

Roto Road 75 Munros Road 20 Cameron Road 10

Hillston 138 TOTAL 20 Mount Grace Road 18

TOTAL 822 Drainage Repairs (ea) Lachlan River Road 14

Edge Repair (m) Cahills Road 6 Melbergen Road 5 Murrumbidgee River Road 85 TOTAL 6 Pinteebakana Road 23

TOTAL 85 Traffic Counters (ea) TOTAL 118

Mowing and Slashing (hect) Carrathool Road 1 Inspect Regional & Local Rds (ea)

Cahills Road 30 Erigolia Road 1 Bakers Road 1

TOTAL 30 Roto Road 2 Booligal Road 1

Servicing Signs (ea) TOTAL 4 Cahills Road 3

Lachlan River Road 2 Carnells Road 1

TOTAL 2 Erigolia Road 2

Replace Signs (ea) Mount Grace Road 4

Coombie Road 3 McDonalds Road 1

Hillston 2 McKinley Road 1

TOTAL 5 Munros Road 2

Murrumbidgee River Road 1

Roto Road 1

TOTAL 18


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Regional Roads A summary of the capital works and maintenance activities on Council Regional Roads is listed below.

Description 244R

Tabbita Lane

321R Rankins Springs

Road

368R The

Springs Road

501R Lachlan Valley Way

80R Mossgiel

Road

371R Lake Cargelligo

Road

Temporary Pavement Repair (m2) 250 150 39 875 Edge Repair (m) 40 Maintenance Grading (cl km) 11 Traffic Counters (ea) 1 2 1 1 Inspection (ea) 1 1 2 1 2 2

RMS Road Maintenance Council Contract A list of general maintenance activities in line with the requirements of the contract is detailed below.

Code Description Unit Accomplishment 101 Prompted Inspection each 5 111 Routine Inspection each 3 201 Repair Pothole each 4 202 Repair Pavement Edge m 75 204 Minor Pavement Patch m2 149 211 Seal Pavement Crack m2 70 311 Control Ground Vegetation Ha 1.5 339 Collect Roadside Litter and Sweep Roadway km 72 421 Service Toilet each 12 428 Service Rest Area each 22 615 Replace Small Sign each 2

Urban Maintenance Parks and Garden Maintenance ongoing as required and as permitted due to wet weather. Aerodrome Inspections have been completed. The following table represents the total man hours spent on each of the listed activities in each town. Description Activity Carrathool Goolgowi Hillston Merriwagga Rankins

Springs Total

Hours per Activity

Patching 1110/1150 16 16 Footbridge Maintenance 1200 2 2

Drainage & S/Water 1510

Sign Maintenance 1610 1 10 11 Sign Replacement 1620 1 1 Resealing 4000 Mowing 5100 43 83.50 129 4.50 88 348 Slashing 5200 1.50 56.50 22.50 80.50 Spraying 5300 7 33 25 65 Tree Maintenance 5400 18 86.00 104


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Tree Removal 5410 5.50 4 2 11.50 Watering 5500 17 16.50 63 5 101.50 Weeding 5600 4 39.50 28 5.50 11.50 88.50 Mowing – Stan Peters Oval 5710 10 10

Spraying – Stan Peters Oval 5730 3 3

Watering – Stan Peters Oval 5740 2 2

Weeding – Stan Peters Oval 5750 3 3

Playground Equipment 5800 1.50 2.50 1.50 1 6.50

Litter Collection 6100 1.50 27.50 28.50 6 7.50 71 Street Sweeper 6200 35 35 Hand Broom Gutters 6300 6 4 10

Toilets 6400 16.50 17 28 14 15 90.50 Footpath Maintenance 7100 5 5

Clear Culverts 7100 2 152.50 154.50 Street Maintenance 7200 12 12

Miscellaneous Items 7500 3 3

Playground Inspection 7510

Office 7520 Town Improvements 7530 8 1 9

Park Furniture/Fences 7540 42.50 42.50

Total Hours per Town 82 223 748 40.50 192.50 1286 Town % of Total Hours 6.38 17.34 58.16 3.15 14.97

Sewer Maintenance

Description Service

Line Chokes

Mainline Chokes Overflows

Pressure System

Fault

Pump Station Fault

New Connections

Screen Unit

Faults Hillston 3 1 1 Goolgowi 2 Rankins Springs Sullage

Totals 5 1 0 0 1 0 0 Water Maintenance

Description Service

Line Breaks

Mainline Breaks

Meters Replaced/ Checked

Pump Station Faults

New Connections Other

Hillston 6 Goolgowi Town Potable


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Goolgowi Town Raw ML2-Goolgowi Goolgowi Rural Yoolaroi 3 Palmyra Bunda 1 1 Carrathool Merriwagga Town 1 1 Merriwagga Rural

Langtree Bore – ML2 1

Rankins Springs Town

Rankins Springs Rural Melbergen 1 Total 7 2 0 6 0 0

Project Updates McGee Street Rehabilitation – Stage 1 (Hillston Motel to Hillston Hardware) is progressing ahead of schedule with the following works complete:

• All pavement layers at finished height, shaped and compacted • Concrete works (kerb and gutter and no-fines concrete layer) • Subsoil and stormwater drainage

Works crews will proceed onto stage 2 (Hillston Hardware to High St intersection) on Monday 7 April 2020. Contractors are on site to lower Telstra, NBN and Council communications. Hillston Aerodrome – Pavement testing of the Hillston Aerodrome has been undertaken by Aitken & Rowe Geotechnical Engineers. The purpose of the testing is to get a pavement load rating so that council are then aware of what aircraft can/can’t land on that airstrip. The outcome of the testing is pending. Carrathool Rd Pave and Seal – Full 4km of road has been brought to final surface level and awaiting final trim. Sealing complete on 1km section of road whilst other sections are drying out from significant rainfall over the job site. Lachlan Valley Way Pave and Seal – Side-track and subgrade formation is complete on next 3.7km section of Lachlan Valley Way heading south from end of existing seal to approx. 200m south of Cowl Cowl Station entrance. Gravel haulage continues in between wet weather events. Lachlan River Rd Pave and Seal – Side-track and subgrade formation is complete on next 1.6km of sealed pavement heading north from existing seal. Gravel haulage continues in between wet weather events. Hillston Bore-5 investigation – Council has completed the process of flushing of Bore-5 on Lachlan River Road to address water quality issues. This project was requested by the Department of Primary Industry & Environment (DPIE) to find a way to go forward to address the water quality and utilize the bore for drinking water. Council has submitted a report with all water testing results to the Public Health Unit on 26/03/2020 for review and further recommendations to resolve water quality issues. A detailed report will be submitted to the council with Public Health Unit (PH unit) recommendations in due course.


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Financial Implications

Nil

Statutory Implications (Governance including Legal)

Nil

Policy Implications

Nil

Risk Implications

Nil

Community Strategic Plan

Theme 2 - Infrastructure for a Sustainable Future

Recommendation: That Council note the Infrastructure Report for March 2020.


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ATTACHMENT


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10.4 Heavy Vehicle Safety and Productivity Program - Round 7 Funding GS:PRO:HVSPP

Author: Director Infrastructure Services Purpose: To outline to Council the projects nominated under round seven of the Heavy Vehicle

Safety and Productivity Program

Background

The Heavy Vehicle Safety and Productivity Program (HVSPP) is now open for Local Councils. Under Round Seven (7) of the Heavy Vehicle Safety and Productivity Program (HVSPP), the Australian Government will provide up to 50 percent of the total cost of eligible proposals that meet the program objectives. Proposals will be comparatively assessed with a total of $150 million in funding made available. The Department will use the information provided in the proposed projects to check eligibility and assess proposals for funding recommendation. Where appropriate, priority may be given to councils classified as Category C under Disaster Relief Funding Arrangements (DRFA) relating to natural disasters during the round. Proposals which have been lodged with the National Bushfire Recovery Agency (NBRA) or Emergency Management Australia (EMA) are not eligible for supplementary or additional funding under Round Five of the Bridges Renewal Program (BRP).Projects that are eligible for funding under the stream must meet one or more of the following conditions:

• Proposals on the National Land Transport Network; • Rest Areas; • Parking/decoupling bays; • Technology trials; • Road enhancements; • Bridges, where they are a necessary component of the works and do not exceed 40 percent

of the total project funding; • Demonstration projects; • Livestock transport industry proposals, provided such a facility is in a drought declared area

and associated with a public road, and initiated and delivered by a local, state or territory government; and

• Livestock vehicle effluent collection and treatment facilities (provided such a facility is associated with a road and access is similar to that of a traditional rest area).

Applicants may submit as many projects as they see fit. Applicants should demonstrate they have considered the level of monetary and in-kind co-contribution to the project. Projects with co-contribution from multiple sources are viewed favourably by the Project Assessment Panel as they provide compelling evidence of stakeholder alignment. Co-contribution for Council projects is not compulsory but is an advantage in the decision-making process. This year’s project nominations and associated funding request, along with Council contributions is outlined in the table below.

Proposed Project Funding Requested Council Contribution

Comments

Carrathool Road – Pave and Seal - 4km

$1,000,000 $500,000 Council contribution sourced from RTR for

the 20/21 FY Hillston HV Bypass Upgrade (Stage 1) Cowper St/MR368

intersection upgrade, MR368 widen & Seal

from Cowper St to Kidman Way

$800,000 $400,000 Council contribution sourced from FAG’s Grant for the 20/21

FY


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There are no current budget approvals for co-contributions from Council for the projects outlined. Projects with co-contribution from multiple sources are viewed favourably by the Project Assessment Panel as they provide compelling evidence of stakeholder alignment.


Nil

Policy Implications

Nil

Risk Implications

Projects Construction must be scheduled to start within 12 months after the signing of a Project Approval Instrument and be completed no later than 24 months after the signing of the Project Approval Instrument.


Theme 2 - Infrastructure for a sustainable future

Recommendation: That Council approve the following projects under round seven of the HVSPP:

1. Carrathool Road – Pave & Seal $1,000,000. 2. Hillston HV Bypass Upgrade – Stage 1, $800,000. 3. Noting the 50% required co-contribution will be sourced from the Roads to Recovery

(RTR) grant funds of $500,000 from the 2020/2021 Financial Year, and that the co-contribution of $400,000 be sourced from the Financial Assistance Grant Roads component for the 2020/2021 Financial Year.


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10.5 Pulletop Road Closure RDS:RC:PRC

Author: Manager Infrastructure Services Purpose: Request permission to close public access to northern section of Pulletop Road to

support the Reviving Malleefowl project

Background:

Riverina Local Land Services (LLS) is working with landholders within Carrathool Shire to help protect and restore Malleefowl habitat to increase Malleefowl numbers through the Reviving Riverina’s Malleefowl project. Land adjoining both sides of Pulletop Road (located adjacent to Rankins Springs Road north of Griffith) has been selected as one of these habitats. LLS has requested that Council assist in the project by allowing LLS to install gates and fencing across the road reserve to restrict public access through the habitat. The section of Pulletop Road requested is shown below with the habitat area outlined in green. This section is unformed and is not maintained by Council, where access to Pulletop Nature Reserve will be maintained. The same landholder owns both sides of this section of Pulletop Road and is one of the main proponents of the project.

LLS request permission from Council to install fencing and gates at the locations marked on the map above. The project is fully funded by LLS. The restricted access would not create any significant implication in this area and would enable greater biodiversity as well as provide safe habitat for a species otherwise thought extinct. Under Division 2 of the Roads Act 1993 Council can permit a landholder to erect a gate across a road where it intersects a boundary fence. It is recommended that Council grant permission for the landholder to erect a fence and gate at the locations shown.


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Financial implications:

The project is fully funded by State government.

Statutory implications (Governance including Legal)

Council must comply with relevant legislation (e.g. Roads Act 1993).

Policy implications

Nil

Risk implications

Nil.


Theme 2 - Infrastructure for a sustainable future

Recommendation: That Council support the Reviving Malleefowl Project by permitting Local Land Services to install fencing and gates across Pulletop Road.


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10.6 Plant Report PES:MAIN:PSR

Author: Manager Fleet & Town Services Purpose: Plant Report as per 3 April 2020

Background PLANTNO

HOURS KMS

TYPE DETAILS

2066 295,554 km Hino Truck Replace track rod bushes on rear drive axle

4526 13 years old Combination Roller

Replace seals in LH drum lift ram

2544 20 years old Smiths Low Loader

Fit new air bag to LH rear axle

2580 8 years old Carter Westco Trailer

Replace brake linings and shoes on both axles Replace wheel bearings and seals Replace trailer coupling

5099 6 years old Howard Slasher Replace blades and blade carrier shaft

3060 7 years old MST Backhoe Replace turbo charger assembly and replace air cleaner.

Financial implications Repairs made from existing budget.

Statutory implications (Governance including Legal) Nil

Policy implications Nil

Risk implications If repairs are not made safety issues would remain.

Community Strategic Plan Nil

Recommendation: That the Plant Report for March 2020 be received.


21 April 2020 26

10.7 Plant Replacement PES:AD:PR

Author: Manager Fleet & Town Services Purpose: Plant Replacement Report for April 2020

Background

The following vehicles were replaced during April as per the adopted replacement schedule for 2019/2020. Plant No. 1844 Toyota Hilux 4x4 dual cab utility (approx. 40,000kms) Rego No CT89KX – Technical Officers Vehicle Budget $4,642.46 under 2019-2020 budget estimates

Amount (excl GST)

Amount (incl GST)

Successful Supply Owen Toyota Toyota Hilux 4x4 utility $43,175.35 $47,492.89 Successful Purchase R Gordon $38,181.81 $42,000.00 Changeover cost (after GST adjustment) $4,993.54

Plant No. 1835 Toyota Hilux 4x4 dual cab utility (approx. 40,000kms) Rego No CR92MX – Noxious Weeds Officers Vehicle Budget $97.02 under 2019-2020 budget estimates

Amount (excl GST)

Amount (incl GST)

Successful Supply Owen Toyota Toyota Hilux 4x4 utility $43,175.35 $47,492.89 Successful Purchase Owen Toyota $33,636.37 $37,000.00 Changeover cost (after GST adjustment) $9,538.98

Policy implications Nil

Risk implications Nil

Community Strategic Plan Nil

Recommendation: That the Plant Replacement report for April 2020 be received.


21 April 2020 27

10.8 Development Applications March 2020 GOV:MTG:CR

Author: Acting Building & Regulatory Services Manager Purpose: Development Applications & Determinations – March 2020

Background

Lodgements

Type/No. Name Address Development

DA2020/019 Allan F & Karlene R Hutchison

136-138 High Street Hillston NSW 2675

Demolition (Dwelling and shed)

DA2019/003 Modification

Jeegar Property Holdings Pty Ltd

33 Molesworth Street Hillston NSW 2675

Two Manufactured Dwellings

DA2020/020 Bellquin Pty Ltd ‘Quindalup’ 5057 Murrumbidgee River Road Carrathool NSW 2711

55ML Water storage dam

DA2020/021 Barry A & Delwyn J Busch

13-15 Burns Street Hillston NSW 2675 Carport

DA2020/022 Ronald L Finch ‘Selby’ 431 The Springs Road Rankins Springs NSW 2669

Subdivision

Total Estimated Value of Works $83,936.00 Determination: Approved

Type/No. Name Address Development Processing Time

DA2020/018 Phillip J & Desiree L Beasley

25 Cobram Street Goolgowi NSW 2652

99KW Solar system 30

Recommendation: That the determinations for Development Applications received for March 2020 be noted.


21 April 2020 28

10.9 Development Application Modification - 2019/003 – Two Manufactured Dwellings DA2019/003

Author: Acting Building and Regulatory Services Manager Purpose: Modify Development Application 2019/003 for Determination by Council

Background

On 4 March 2020, Council received an application to modify Development Application (DA 2019/003) which was originally approved by Council at the August meeting in 2019. The original DA was for the installation of two (2) manufactured homes located at 33 Molesworth Street Hillston. The applicant has decided to change the outlay of one of the cabins along with the external cladding. Under the Environmental Planning and Assessment Act 1979, this requires a S4.55 1(A) Modification-a modification that will have minimal environmental impact. The modification was notified to neighbours, as the original one was, and no objections were received during the notification period. As the original DA was determined by Council, the Application for Modification has returned to Council for determination. The subject site is Zoned RU5-Village. Description of Proposed Development The proposed new manufactured home is 10m long by 6.8m wide for a total floor area of 68m2. This is compared to the original approved manufactured dwellings of 10.1m long by 7.22m wide with a total floor area of 73m2. The location of the windows has varied slightly, with the vinyl cladding to be a different profile. All of the above are considered minor changes, hence the minor modification classification. Subject Site and Locality Deception The subject site is Lot 13, Section 8, DP 257, 33 Molesworth Street Hillston New South Wales 2675, with the total area of the site being 1012m2. The proposed manufactured dwelling is to be located at the front of two (2) existing manufactured homes on the lot.

Financial implications

Nil


Nil

Policy implications

Nil

Risk implications

The applicant has appeal rights to the Land & Environment Court should they be dissatisfied with the determination or conditions applied to the consent.


Nil

Recommendation: That Council resolves to grant Modification of Development Consent DA2019/003- Modify subject to the conditions imposed.


21 April 2020 29

ATTACHMENT

DRAFT CONDITIONS DA2019/003 Modify

1. COMPLIANCE WITH THE BUILDING CODE OF AUSTRALIA (Prescribed Condition) All building work must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant Construction Certificate or Complying Development Certificate was made).

2. RESIDENTIAL BUILDING WORK (Prescribed Condition) Building work (within the meaning of the Home Building Act 1989) must not be carried out unless the Principal Certifying Authority for the development: a) in the case of work done by a licensee under the Act:

i) has been informed in writing of the licensee’s name and contractor license number, and ii) is satisfied that the licensee has complied with the requirements of Part 6 of that Act, OR

b) in the case of work to be done by any other person:

i) has been informed in writing of the person’s name and owner-builder permit number, or ii) has been given a declaration, signed by the owner of the land, that states that the

reasonable market cost of the labour and materials involved in the work is less than the amount prescribed for the purposes of the definition of owner-builder work in Section 29 of the Act,

and, is given appropriate information and declarations under paragraphs a) and b) whenever arrangements for the doing of the work are changed in such a manner as to render out of date any information or declaration previously given under either a) or b). NOTE: A certificate issued by an approved insurer under Part 6 of the Home Building Act 1989 that states that the person is the holder of an insurance policy is sufficient evidence to satisfy this condition.

3. SIGNS TO BE ERECTED ON BUILDING AND DEMOLITION SITES (Prescribed Condition) A sign must be erected in a prominent position on any work site on which work involved in the erection or demolition of a building is being carried out: a) stating that unauthorised entry to the site is prohibited, and b) showing the name of the person in charge of the work site and a telephone number at which

that person may be contacted outside work hours c) the development consent or complying development consent number, the name and contact

details of the Principal Certifying Authority. Any sign must be removed when the work has been completed. NOTE: This condition does not apply to: a) building work carried out inside an existing building, or b) building work carried out on premises that must be occupied continuously (both during and

outside work hours) while the work is being carried out.


21 April 2020 30

4. NOTICE OF COMMENCEMENT (Prescribed Condition) The applicant is to submit to Council, at least two (2) days prior to the commencement of any works, a ‘Notice of Commencement of Building or Subdivision Works’.

5. BUILDING INSPECTIONS The applicant must obtain a Compliance Certificate pursuant to Section 6.16 of the Environmental Planning and Assessment Act 1979, as amended, from Council or an accredited certifying authority, certifying compliance with the Building Code of Australia for the stages of construction listed in Column 1. For the purposes of obtaining the Compliance Certificate the works must be inspected by the accredited certifying authority at the times specified in Column 2.

COLUMN 1 COLUMN 2 A Site Inspection Prior to any works commencing on the site. B Footings When the footings have been excavated and all

steel reinforcement has been placed in position. I Drainage When the stormwater and roof water drainage

system has been completed. J Final Required prior to occupation of the building

NOTE 1: A Final Occupation Certificate in relation to the building cannot be issued by Council or an accredited certifying authority until all Compliance Certificates required by this condition have been issued by, or registered with Council. NOTE 2: The above Compliance Certificates are required whether or not the work has been inspected by a Structural Engineer, a lending authority or any other person. If the Compliance Certificates are not issued Council may refuse to issue a Building Certificate under Section 6.26 of the Environmental Planning and Assessment Act 1979, as amended. NOTE 3: Submission of the bracing plan and the Truss and Frame Certificate is required seven (7) working days before the frame inspection.

6. CONFORM WITH APPROVED PLANS The development shall take place in accordance with the approved development plans as submitted with DA2019/003 and DA2019/003 Modify. Any alterations or additions marked by Council on the approved plans and/or the specifications must be carried into effect.

7. HOURS OF OPERATION The applicant must take all reasonable steps to minimise dust and noise generation during the demolition and/or construction process. No offensive noise must be emitted during either process. Such activities must only be undertaken Monday to Friday 7.00am to 6.00pm and Saturday 8.00am to 1.00pm, excepting public holidays. 8. RUBBISH AND DEBRIS All building rubbish and debris, including that which can be wind-blown, must be contained on site in a suitable enclosure, approved by Council, at all times prior to disposal at Council's Waste Management Centre. The container must be erected on the building site prior to work commencing. Materials and sheds or machinery to be used in association with the construction of the building must not be stored or stacked on Council’s footpath, nature strip, reserve or roadway. NOTE 1: No building rubbish or debris must be placed, or be permitted to be placed on any adjoining public reserve, footway, road or private land. NOTE 2: The applicant must retain weighbridge certificates, receipts or dockets that clearly identify where waste has been deposited. Documentation must include quantities and nature of the waste.


21 April 2020 31

This documentation must be provided to Council prior to application for an Occupation Certificate for the development. NOTE 3: The suitable container for the storage of rubbish must be retained on site until an Occupation Certificate is issued for the development. The reason for the imposition of the above consent conditions is as follows: 1. To achieve the objectives of Section 1.3 of the Environmental Planning and Assessment Act

1979, having regard to the relevant matters for consideration contained in Section 4.15 of the Act and the Environmental Planning Instruments applying to the land;

2. To ensure compliance with the Building Code of Australia, to enable the achievement and maintenance of acceptable standards of structural sufficiency, safety, health and amenity, for the benefit of the community now and in the future;

3. To confirm the details of the application and plans submitted by the applicant; 4. To ensure compliance with relevant planning controls; 5. To ensure that appropriate environmental protection measures are in place; 6. To ensure the development complies with the requirements of Council policies; 7. To ensure that works do not interfere with reasonable amenity expectations of residents and

the community. ADVICE TO APPLICANT 1. The above consent is not an approval to commence work or to carry out any structural work.

A Construction Certificate under Part 4 of the Environmental Planning & Assessment Act 1979 (preceding the 1 March 2018 amendments) shall be sought and obtained before any work is carried out to implement the above consent. Also, the applicant is not relieved of any obligation to obtain an approval required under any other Act.

2. This Notice of Determination does not remove the applicant’s obligation to obtain approvals required by any other legislation.

3. Part 8, Sections 8.3 and 8.7 of the Environmental Planning and Assessment Act 1979 confers on the applicant who is not satisfied with determination of the consent authority a right of appeal to the Land and Environment Court exercisable within 6 months of receipt of this notice.

4. Any person who contravenes this Notice of Determination of the above consent shall be guilty of a breach of the Environmental Planning and Assessment Act, 1979, and shall be liable to a monetary penalty and/or a restraining order which may be imposed by the Land and Environment Court.

5. The applicant should be aware of the provisions of the Disability Discrimination Act 1992. This Act imposes responsibilities additional to planning legislation.

6. Prior to commencing works on site, Telstra’s “Dial Before You Dig” should be contacted by phoning 1100 (follow the prompts) and provide the following details:

• Street name and number; • Side of street (north side, east or west); • Distance to nearest cross street

7. Division 8.2 of the Environmental Planning and Assessment Act 1979 confers on the

applicant the right to request Council to conduct a Review of this Notice of Determination within 6 months of receipt of this notice.


21 April 2020 32

10.10 Finance Report – Statement of Bank Balances – March 2020 FM:RPT:SR

Author: Director Corporate & Community Services Purpose: Statement of Bank Balances – March 2020

Background

The reconciliation of Council’s main bank account with the cash book controls within the Practical System for the month of March 2020 has now been completed, as shown in the table below:


Nil


Nil

Policy implications

Nil


21 April 2020 33

Risk implications

Nil


Nil

Recommendation: That Council note the Statement of Bank Balances as at 31 March 2020 and confirm payment of accounts as summarised in the reconciliation statement totalling $6,270,222.64.


21 April 2020 34

10.11 Finance Report – Investments Schedule – March 2020 FM:RPT:SR

Author: Director Corporate & Community Services Purpose: Schedule of Investments – March 2020

Background


21 April 2020 35

Analysis – Opening and Closing Balances:

Investment Type Opening Balance

1/03/2020 Closing Balance

31/03/2020 Change During

March 2020

IBDs 14,112,550.05 14,719,246.05 606,696.00 On Call Funds 1,942,355.19 1,942,355.19 135,099.61 Total 16,054,905.24 16,054,905.24 741,795.61

Analysis – Change During Month:

Change During March 2020

ADD – Interest Incorporated in IBDs Rolled Over 17,438.19 ADD – New IBDs 1,129,396.32 LESS – IBDs recalled (540,138.51) ADD – Interest from On Call Funds 872.44 LESS – On Call Funds recalled (2,465,772.83) ADD – Funds applied to On Call Funds 2,600,000.00 Total Change for Month 741,795.61

Funds Held on Behalf of Other Organisations: The Schedule of Investments includes one separate deposit that Council is holding in trust.

• IBD with Bendigo Bank – Ref No. 173016924 $34,927.65 Credit Quality & Counterparty Limits Approved Deposit Institution (ADI)

Long Term Rating (S&P)

Maximum Holding Allowed for rating (%)

Maximum Holding per ADI (%)

Actual Holding (%)

CBA AA- 100 30 27.50 BankWest AA 100 30 3.10 Bendigo Bank BBB+ 30 15 14.60 NAB AA- 100 30 30.55 IMB BBB 30 15 24.25

Investment Horizon Limits Investment Horizon Description

Investment Horizon

Minimum Allocation (%)

Maximum Allocation (%)

Actual Allocation (%)

Working capital funds

0 – 3 months 10 100 15

Short term funds 3 – 12 months 10 100 85 Short-Medium term funds

1 – 3 years 0 20 No allocation

Performance Benchmarks Investment Performance

Benchmark (BBI) (%)

Time Horizon Average Interest Rate Achieved (%)

11 am accounts, cash management & TDs

0.01 Less than 3 months 0.95

Bank bills & TDs 0.08 3 months to less than 12 months

1.50

Bank bills & TDs 0.26 1 year to less than 3 years

No allocation


21 April 2020 36

• BBI is the AusBond Bank Bill Index


Nil

Policy implications

Nil

Risk implications

Nil


Nil

Recommendation: That Council note the Schedule of Investments as at 31 March 2020.


21 April 2020 37

10.12 Operational Plan 2020/21 Community Strategic Plan Objectives CM:POL:CWP

Author: Director Corporate & Community Services Purpose: To provide the Operational Plan 2020/21 Community Strategic Plan Objectives for

approval. Separately Circulated: Operational Plan 2020/21 Community Strategic Plan Objectives

Background

The Council as part of the budget process reviews the Community Strategic Plan Objectives from year four in Council’s Delivery Program and any objectives that are incomplete from the previous year. These are then complied into the new Operational Plan for 2020/21 financial year. The resources to complete these objectives are contained within the new budget for the 2020/21 year. Council are requested to review these objectives and approve them for inclusion in the Operational Plan for 2020/21.


All objectives are resourced within the budget for 2020/21.


Nil

Policy implications

Nil

Risk implications

Nil


Theme 5 Leadership and Governance

Recommendations: That Council approve the Community Strategic Plan Objectives for inclusion in the 2020/21 Operational Plan.


21 April 2020 38

10.13 Economic Development Officer Report – March 2020 ED:TOU:TE

Author: Economic Development Officer Purpose: To inform Council of recent activities undertaken by the Economic Development Unit

Background

Youth Week 2020 The 2020 Youth Week event will be a virtual scavenger hunt and brain game challenge to be held the week beginning 6 April. Advice from the Department is that the funding will be held over to later in the year, with this in mind a BBQ and craft morning will be organised for later in the year. SCCF Rounds 1 & 2 Projects are progressing with the round one projects close to being finalised. Kidman Way Sydney Caravan Show has been cancelled. There will be a focus on advertising in “The Wanderer Magazine” as well as other publications. The committee is currently in the process of updating the Kidman Way website. Carrathool’s focus on the Kidman Way Facebook page concluded at the end of February. The next month for Carrathool Shire will be July.


Nil


Nil

Policy implications

Nil

Risk implications

Nil


This report covers activities in accordance with the following CSP objectives, section: 1c. A community where young people are engaged and valued 2b. Community infrastructure that is accessible for everyone 3a. Establish Carrathool Shire as a welcoming and exciting place for our community and visitors 3c. Promote opportunities for local economic diversity 3d. Support partnerships to achieve positive outcomes for the community

Recommendation: That Council note the Economic Development Officers Report for March 2020.


21 April 2020 39

10.14 Precautionary Planning for COVID-19 CP:PLA:SCBP

Author: General Manager Purpose: To inform Council of activity and precautions under the current Corona Virus situation.

Background

Council is asked to consider the Information report regarding the current Corona Virus Situation in Closed Council under the provision of section 10A (f) of the Local Government Act 1993.


Nil


This item is classified CONFIDENTIAL under section 10A (f) of the Local Government Act 1993, which permits the meeting to be closed to the public for business in relation to the following:

(f) Matters affecting the security of the Council, Councillors, Council Staff or Council property

Policy Implications

Nil

Risk Implications

Nil


Nil

Recommendation: That Council resolve into closed council pursuant to Section 10A (f) of the Local Government Act 1993.


21 April 2020 40

11. Committee Reports Nil

12. Next Meeting The next Extra-Ordinary Meeting of Council will be held at the Goolgowi Council Chambers on Tuesday 5 May 2020 commencing at 10.00am. The next Ordinary Meeting of Council will be held at Hillston District Office on Tuesday 19 May 2020 commencing at 10.00am.

ordinary meeting agenda 21 april 2020 · ordinary meeting agenda . 21 april 2020 6 . parts of the...

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