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Agenda

Ordinary Meeting of Council

Tuesday, 28 October 2014 at 7.00pm

Ordinary Meeting of Council Tuesday, 28 October 2014 at 7.00pm

to be held at the Moonee Valley Civic Centre

TO:

Members: Cr Jan Chantry

Cr Nicole Marshall

Cr Shirley Cornish

Cr Jim Cusack

Cr Paul Giuliano

Cr Cam Nation

Cr Narelle Sharpe

Cr John Sipek

Cr Andrea Surace

Mayor

Officers: Mr Neville Smith

Mr Bryan Lancaster

Mr Anthony Smith

Mr Tony Ball

Mr Scott Widdicombe

Ms Yvonne Hansen

Chief Executive

Director City Works & Development

Director Corporate Services

Director Community Services

Director Environment & Lifestyle

Manager Governance & Local Laws

Business:

1. Opening

2. Apologies

3. Confirmation of Minutes

Ordinary Meeting of Council held on Tuesday, 23 September 2014 and the Special Meeting of Council held on Wednesday, 15 October 2014.

4. Declarations of Conflict of Interest

TUESDAY, 28 OCTOBER 2014 AGENDA – ORDINARY COUNCIL MEETING

PAGE 3

5. Presentations

6. Petitions and Joint Letters

7. Public Question Time

8. Reports by Mayor and Councillors

File No. FOL/12/1435

Written and verbal reports presented to the Council by the Mayor and Councillors

8.1 Report by Mayor, Councillor Chantry .......................................................... 5

8.2 Report by Deputy Mayor, Councillor Marshall ............................................ 7

8.3 Report by Councillor Cornish ...................................................................... 8

8.4 Report by Councillor Cusack ...................................................................... 8

8.5 Report by Councillor Giuliano ..................................................................... 9

8.6 Report by Councillor Nation ........................................................................ 9

8.7 Report by Councillor Sharpe ..................................................................... 10

8.8 Report by Councillor Sipek ....................................................................... 10

8.9 Report by Councillor Surace ..................................................................... 10

Recommendation

That reports by the Mayor and Councillors be received.


PAGE 4

9. Reports

9.1 40 Hall Street and 34-36 Margaret Street, Moonee Ponds - Development Plan .................................................................................... 12

9.2 Moonee Valley Racecourse Proposal - Amendment C120 and C124 - Gazettal Notice ............................................................................. 19

9.3 Planning Scheme Amendment C145 - Newmarket Station Heritage Overlay ....................................................................................... 33

9.4 Strategic Planning Advisory Committee Nominations ............................... 39

9.5 Draft Sports Development Plan ................................................................ 51

9.6 Western Alliance for Greenhouse Action Climate Change Adaptation Strategy and Action Plan ........................................................ 55

9.7 Low Carbon West Strategy ....................................................................... 60

9.8 2014/15 Community Grants ...................................................................... 67

9.9 Municipal Early Years Plan ....................................................................... 80

9.10 68 Pin Oak Crescent, Flemington - Building Encroachment Over Council Land .................................................................................... 84

9.11 Moonee Valley City Council Annual Report 2013/14 ................................ 92

9.12 Report on Tenders and Contracts Awarded ............................................. 95

9.13 Report on Assemblies of Council .............................................................. 98

9.14 Report on Advisory Committees ............................................................. 104

10. Notices of Motion

11. Urgent Business

12. Confidential Reports

13. Close of Meeting

NEVILLE SMITH Chief Executive


8. REPORT BY MAYOR AND COUNCILLORS

8.1 Report by Mayor, Councillor Chantry

10 September 2014 Attended Friendship Club 39th Birthday Celebrations at St John’s Uniting Church

Attended Citizens Advice Bureau Annual General Meeting

Briefing with officers regarding Corio/Waverley Streets Meeting

Meeting with resident in relation to a neighbourhood issue

Meeting with resident in relation to Corio Street & Waverley Street, Moonee Ponds traffic issues

Attended Local Government Ministerial and Mayor’s Dinner

11 September 2014 Attended Finding My Place Program Graduation Ceremony at Avondale Heights

13 September 2014 Attended Essendon District Football League Grand Final luncheon at Windy Hill

14 September 2014 Hosted 58th Battalion Luncheon in Council Chambers

15 September 2014 Chaired Minor Grants assessment panel

Chaired Councillor workshop

17 September 2014 Chaired meeting with Maribyrnong Park Football Club representatives

Meeting with resident in relation to drainage issues

Meeting with General Manager, Essendon District Football League

18 September 2014 Attended Rosehill Secondary College to discuss traffic and parking issues surrounding College

19 September 2014 Meeting with Salvation Army Stakeholders

20 September 2014 Attended Official Opening Ceremony & luncheon at 2014 Royal Melbourne Show

22 September 2014 Meeting / morning tea with residents from Moonee Ponds

Hosted afternoon tea for retiring Staff Member

23 September 2014 Meeting / morning tea with residents from Essendon

Chaired Ordinary Meeting of Council

24 September 2014 Attended photo opportunity to promote Mayoral Charity Race Night


Opened Council’s First Ever Community Meals Expo at Ascot Vale Neighbourhood Centre

Attended Citizenship Ceremony at the Clocktower Centre

25 September 2014 Attended Meet & Greet Hosted by Moonee Valley Legal Service

29 September 2014 Opened “Starting out Safely” Launch

30 September 2014 Attended Morning Tea with Justice Greg Garde

Attended Meeting with Manager Arts and Culture for briefing on Spirit of Moonee Valley Event and Mt Alexander Road Public Art

Attended Meeting with Manager Infrastructure and Coordinator Engineering Services regarding flooding of property in Rose Street, Essendon

1 October 2014 Opened Launch of My Smart Garden Website

Hosted Western Region Mayor’s Luncheon

2 October 2014 Attended Hopetoun Children’s Centre for Minister’s Visit

3 October 2014 Hosted Mayoral Charity Race Night Event

4 October 2014 Attended Melton Plate Hosted by Melton City Council

6 October 2014 Attended Meeting with Manager Economic Development and City Sustainability and residents regarding new venture for Moonee Valley

Attended briefing with Manager Arts and Culture for Spirit of Moonee Valley update

Attended photo opportunity for new Public Art Sculpture in Mt Alexander Road, Moonee Ponds

7 October 2014 Attended Portfolio update Meeting with Communications Officer

Attended Rotary Club of Essendon Luncheon as Guest Speaker

Chaired Councillor Workshop

8 October 2014 Attended Meeting with Director Environment and Lifestyle and Cricket Club Representative regarding Windy Hill Lease

Attended Photo Opportunity with Moonee Valley Leader Newspaper for New Public Art Sculpture

Attended Official Opening of Ladybug House in Keilor East


9 October 2014 Attended End of Mayoral Term Breakfast at the depot

Attended Fairbairn Park for Minister for Sport and Recreation, Damian Drum - Announcement of Grant application

Attended Selection Meeting for the 2015 Boadle Hall Community Exhibition

10 October 2014 Officiated Spirit of Moonee Valley Event

11 October 2014 Attended Napier Park Excursion Event

Opened Theatre Subscriber Cocktail Event at the Clocktower

Attended 2nd Bully Free Zero Australian Foundation Charity Ball

12 October 2014 Attended Connect Art and Design Exhibition 2014

13 October 2014 Opened “The Life and Times of Hugh Ramsey” Talk at the Incinerator Gallery

Attended Meeting with Manger Strategic and Statutory Planning to discuss Planning Applications

Chaired Public Health and Wellbeing Community Committee Meeting

14 October 2014 Hosted St John Bosco Primary School Grade 3/4 Students Governance and Citizenship School Program

Attended “Celebrating Amazing Residents 90 Years and Over” Luncheon

Attended Interview with Monash Students regarding Active8 Leisure and Recreation Program

Attended End of Mayoral Term Afternoon Tea

Attended briefing with Media and Communication Team Leader regarding Media Preparation for East West Link

Chaired Public Forum

Chaired Councillor Briefing

8.2 Report by Deputy Mayor, Councillor Marshall

10 September 2014 Attended Meeting at Wingate Avenue Community Centre

14 September 2014 Attended Flemington Police Station Open Day

15 September 2014 Attended Meeting at Wingate Avenue Community Centre

16 September 2014 Attended Minor Grants Assessment Panel

Attended Councillor Workshop

17 September 2014 Attended Flemington Rotary Breakfast


18 September 2014 Attended Farnham Street Annual General Meeting as Guest Speaker

20 September 2014 Attended Official Opening of the Royal Melbourne Show

23 September 2014 Attended Dinner and Ordinary Meeting of Council

24 September – 3 October 2014

Leave from Council

3 October 2014

7 October 2014

Attended Mayoral Charity Race Night

Attended meeting with officers regarding Western Melbourne Tourism

Attended Land Use Portfolio Meeting with Director City Works and Development


8 October 2014 Attended LGBTIQ 2nd Discussion Evening

Attended Local Area Traffic Management Meeting regarding Dean Street, Moonee Ponds

9 October 2014 Attended Area Traffic Management Meeting regarding Holmes Road, Moonee Ponds

10 October 2014 Attended Spirit of Moonee Valley Event

14 October 2014

Throughout reporting period

Attended Early Years Reference Group Meeting

Attended Tenders Committee Meeting

Attended Public Forum

Attended Councillor Briefing

Meetings with residents on various issues

8.3 Report by Councillor Cornish


Verbal Report

8.4 Report by Councillor Cusack

10 September 2014 Attended LeadWest Board Meeting

Attended Clocktower Theatre Performance “Food”

11 September 2014 Chaired Moonee Valley Interfaith Board Meeting

12 September 2014 Attended Community Safety Stakeholder Group Meeting

14 September 2014 Attended Flemington Police Station Open Day

Attended 58th Battalion Luncheon in Council Chambers

15 September 2014 Attended Project Grants Assessment Panel


16 September 2014 Attended Councillor Workshop

19 September 2014 Attended Mayoral Urban Ecology Photo Exhibition Awards Night

20 September 2014 Attended opening Royal Agriculture Society Melbourne Show

22 September 2014 Attended Victoria multi-culture awards Government House

23 September 2014 Meeting with officers for Community Engagement and Learning Portfolio Meeting

Attended Ordinary Meeting of Council

25 September 2014 Attended event Moonee Valley Legal Service Community Stakeholder evening

3 October 2014 Attended Mayoral Charity Race Night Event

7 October 2014 Attended Community Engagement and learning portfolio meeting with Officers


8 October 2014 Attended LeadWest Board Meeting

Attended Moonee Valley’s Lesbian, Gay, Bisexual, Transgender, Intersex and Queer Event

Attended Local Area Traffic Management Meeting Dean Street

9 October 2014 Attended Fairbairn Park for Minister for Sport and Recreation, Damian Drum - Announcement of Grant application

Attended Moonee Valley Interfaith Board Meeting

Attended Local Area Traffic Management Meeting Dean Street

10 October 2014 Attended Spirit of Moonee Valley Event

13 October 2014 Chaired Public Health and Wellbeing Community Committee Meeting

14 October 2014 Attended Public Forum and Councillor Briefing

8.5 Report by Councillor Giuliano


Verbal Report

8.6 Report by Councillor Nation


Verbal Report


8.7 Report by Councillor Sharpe

10 September 2014 Attended Clocktower Theatre Performance “Food”

12 September 2014 Attended meeting with Moonee Valley Leader representative

Meeting with resident regarding storm water issue

15 September 2014 Participated in Project Grants assessment panel

16 September 2014 Attended Councillor Workshop

17 September 2014 Attended Moonee Valley Toy Library Annual General Meeting

2 October 2014 Attended Coaching Session

Attended Hopetoun Children’s Centre for Minister’s Visit

3 October 2014 Attended Mayoral Charity Race Night Event at Moonee Valley Racecourse

7 October 2014 Attended Councillor Workshop

8 October 2014 Attended meeting with Minister Guy

9 October 2014 Attended Toy Library opening

10 October 2014 Meeting with Students for discussions surrounding Youth Mental Illness and Eating Disorders

Attended Spirit of Moonee Valley Event

11 October 2014 Attended Bully Free Zero Australian Foundation Event

14 October 2014 Attended Early Years Reference Group Briefing

Chaired Early Years Reference Group meeting

Attended “Celebrating Amazing Residents 90 Years and Over” Luncheon

Attended end of Mayoral Term afternoon tea

Attended Public Forum and Councillor Briefing

8.8 Report by Councillor Sipek


Verbal Report

8.9 Report by Councillor Surace

10 September 2014 Attended Clocktower Theatre Performance “Food”

11 September 2014 Attended Moonee Valley Interfaith Board Meeting

15 September 2014 Attended Melbourne Airport’s Annual Stakeholder Report Evening

17 September 2014 Attended Consultation Briefing and Meeting in relation to 137 Bowes Avenue, Airport West

23 September 2014 Attended Ordinary meeting of Council


25 September 2014 Attended Australian Local Government Women’s Association High Tea

1 October 2014 Attended Launch of My Smart Garden Website

Attended Metropolitan Transport Forum

2 October 2014 Attended Senior’s Festival Event at Clocktower

Attended Hopetoun Children’s Centre for Minister’s Visit

8 October 2014 Attended Moonee Valley’s Lesbian, Gay, Bisexual, Transgender, Intersex and Queer Event

9 October 2014 Attended end of Mayoral term breakfast at Depot

Attended Fairbairn Park for Minister for Sport and Recreation, Damian Drum - Announcement of Grant application

10 October 2014 Attended Spirit of Moonee Valley event

14 October 2014 Attended Luncheon celebrating residents 90 years and over

Attended Public Forum and Councillor Briefing


REPORTS

9.1 40 Hall Street and 34-36 Margaret Street, Moonee Ponds -

Development Plan

File No: FOL/14/647

Author: Manager Strategic & Statutory Planning

Directorate: City Works & Development

Ward: Myrnong

Purpose

The purpose of this report is to seek Council’s adoption of the proposed Development Plan for 40 Hall Street and 34-36 Margaret Street, Moonee Ponds.

Executive Summary

At its Ordinary Meeting on 23 September 2014, Council resolved to:

1. Write to the Minister for Planning requesting him to prepare, adopt and approve Amendment C147 to the Moonee Valley Planning Scheme, in accordance with Section 20(4) of the Planning and Environment Act 1987, which includes:

a) Applying Development Plan Overlay – Schedule 1 to the land at 40 Hall Street

and 34-36 Margaret Street, Moonee Ponds.

b) Inserting a new Development Plan Overlay - Schedule 1 (40 Hall Street and

34-36 Margaret Street, Moonee Ponds) into the Moonee Valley Planning

Scheme.

2. Be presented with a further report at the Ordinary Council Meeting on Tuesday 28 October 2014 to consider the approval of a Development Plan for 40 Hall Street and 34-36 Margaret Street, Moonee Ponds.

3. Be presented with a further report for approval of any amendment to an approved Development Plan for the land at 40 Hall Street and 34-36 Margaret Street, Moonee Ponds.

4. Make available to the community the proposed Development Plan via Council’s website prior to the Council meeting.

As a result, it is recommended that Council adopt the Development Plan for the site, which is considered to align with the objectives, decision guidelines and requirements of the proposed Schedule 1 to the Development Plan Overlay (DPO1). A copy of the proposed Development Plan is attached to this report at Appendix A – (separately circulated).


Recommendation

That Council:

1. Adopt the Development Plan for the site located at 40 Hall Street and 34-36 Margaret Street, Moonee Ponds, excluding Section 3.8 – Drainage and Appendix G Traffic Report – as provided in Appendix A - (separately circulated).

2. Delegate the further review and approval of Section 3.8 and Appendix G to Director City Works & Development, due to the technical nature of these documents.

Background

Council adopted Amendment C100 to the Moonee Valley Planning Scheme on 5 June 2012. Amendment C100 proposes to apply the Activity Centre Zone to land in the Moonee Ponds Activity Centre. Amendment C100 was sent to the Minister for Planning for approval on 8 June 2012.

To date Council has not received a response from the Minister in relation to C100.

In order to ensure guidance for the future development of this significant site, Council resolved to apply Schedule 1 to the Development Plan Overlay (DPO1) to the subject land. A copy of the proposed DPO1 is attached to this report as Appendix B.

DPO1 generally requires that a Development Plan is to be prepared and approved by Council before planning permit applications are submitted for the development of the site.

The landowner, in consultation with Council Officers, have prepared a Development Plan for the site and seek approval from Council.

This process has occurred over the last 4 months, consisting of a number of meetings between Council Officers and the landowner to develop an appropriate development plan for the site.

It is noted that under the current Commercial 1 Zone, which applies to the site, the landowner can apply for any heights they propose to be suitable as no consultation on the building heights is required, only for properties which are within 30 metres of a residential zone.

Discussion

The proposed DPO1 generally requires that a Development Plan is prepared and approved before planning permit applications are considered by Council. The proposed DPO1 includes objectives, requirements and decision guidelines against which the Development Plan is assessed. These relate to open space, heights and setbacks, access arrangements and other considerations of the future development of the site.

Key aspects of the proposed Development Plan include:

A site analysis and context plan;

Principles for assessing the built form and urban design of future development;

The location of future land uses and public realm;

Details of traffic management and access arrangements (including an associated traffic report);


The potential staging of development;

Indicative building heights and setbacks; and

Strategies for waste management and drainage across the site.

Under the Development Plan, the future development of the site will include:

A variety of building heights across the site, ranging from 6-26 Levels;

Two (2) new north/south pedestrian/cycling links through the site;

Ground floor retail uses along the Hall Street, Everage Street and part of the Homer Street frontages;

Ground floor community use along the Everage Street frontage;

New public open space with a minimum size of 600m² and frontage to Homer Street;

An area of private open space for future residents within the central area of the site;

Basement parking across the site; and

Setbacks above podium level along Hall and Everage Streets.

Council Officers have assessed the proposed Development Plan against DPO1 and consider that it aligns with the objectives, requirements and decision guidelines which Council has recently endorsed. While there are still further details to be considered at the planning permit stage of development, such as parking provision and ESD provision, the Development Plan provides sufficient guidance for the integrated development of the site as a whole.

Consultation

It is not proposed to consult in relation to this report. However, the Development Plan is currently available on Council’s website for the public to view.

The approval of the Development Plan for the subject site is consistent with Council’s strategies and previous amendments that have been consulted on extensively, including Amendment C100 and the Moonee Ponds Activity Centre Structure Plan.

Implications

1. Legislative

The Development Plan can be approved to the satisfaction of the Responsible Authority in accordance with the provisions of the Development Plan Overlay.

There are no Human Rights Charter implications as a result of this report.

2. Council Plan / Policy

The approval of a development plan for this site directly implements Strategic Objective 1 from Theme 3: Sustainable Living of the Council Plan 2013-2017, and in particular Strategic Objective 1 – Ensure there is clear direction for growth and proactive management of development in the City:


Strategy 2: Prepare and complete structure plans, policies and strategies for all activity centres in Moonee Valley, taking account of the Metropolitan Planning Strategy.

Strategy 4: Work with the State Government and the community to ensure major developments are appropriate for Moonee Valley.

3. Financial

The approval of the Development Plan will ensure the more streamlined assessment of future planning permit applications.

4. Environmental

A development plan for this site will ensure an integrated approach to the development of the land, rather than in an ad hoc manner. This will ensure that environmental issues and opportunities can be better addressed.

Conclusion

Council must ensure that this significant site is appropriately managed in the long-term. The approval of the proposed Development Plan will ensure an integrated development of the site, including the provision of new public open space, new pedestrian/cycling linkages, and an improved public realm for the Moonee Ponds Activity Centre.

This Development Plan will require future planning permit applications to be assessed against the plan, and ensure an outcome that is better aligned to Council’s strategies.


APPENDIX B


9.2 Moonee Valley Racecourse Proposal - Amendment C120 and C124 - Gazettal Notice

File No: FOL/11/404

Author: Strategic Planner


Ward: Myrnong

Purpose

To provide Council with an update to the gazettal of Amendments C120 and C124 to the Moonee Valley Planning Scheme, which respectively facilitate the development of Moonee Valley Racecourse and apply a Heritage Overlay to the majority of the site.

Executive Summary

The Moonee Valley Racing Club (MVRC) submitted a proposed Master Plan and request to rezone the racecourse site on 25 October 2011.

Council has maintained a position that further information in relation to the impacts of the proposal on the surrounding area is required prior to approving any planning controls for the site.

Following a lengthy process for the MVRC’s proposal (including an Advisory Committee process) the Minister for Planning has now approved planning controls for the site (Amendment C120).

The Minister for Planning has also approved a Heritage Overlay for the site, as requested by Council (Amendment C124).

Amendments C120 and C124 were officially gazetted on 25 September 2014 and now form part of the Moonee Valley Planning Scheme.

Specifically, Amendment C120 makes the following changes to the Moonee Valley Planning Scheme:

Rezones the western part of the land to a Comprehensive Development Zone (CDZ) - Schedule 1 Appendix C - (separately circulated).

Introduces a Comprehensive Development Plan to the western land as an Incorporated Document in the planning scheme Appendix D - (separately circulated).

Amends the Special Use Zone (SUZ) - Schedule 2 that currently applies to the racecourse area Appendix E - (separately circulated).

Rezones the north-east part of the land to a Mixed Use Zone (MUZ) - Schedule 2 Appendix F - (separately circulated).

Introduces a Design and Development Overlay (DDO) to the north-east part of the land Appendix G - (separately circulated).


The zoning map that outlines where each zone is to be located can be found at Appendix B - (separately circulated).

The approved CDZ and SUZ exempt buildings and works from notice and review if they are generally in accordance with the approved planning scheme controls. The approved MUZ exempts all uses, buildings and works from notice and review rights.

Amendment C124 introduces a Heritage Overlay (HO379) to the site with the exception of the north-east corner of the land, and introduces the Moonee Valley Racecourse Incorporated Plan: Conservation Policy and Permit Exemptions as an Incorporated Document to the Moonee Valley Planning Scheme. Amendment C124 is in accordance with the recommendations of Council.

Key changes of the approved planning scheme controls compared to the Advisory Committee’s recommendations are:

Application of the Comprehensive Development Zone (CDZ) in lieu of the Activity Centre Zone (ACZ);

Increase in building heights across the CDZ; and

Allowing building heights that would facilitate a higher dwelling density than that recommended by the Advisory Committee.

Council maintains the status of the responsible authority for the assessment of any planning applications made on the site.

Recommendation

That Council note the Minister for Planning’s approval of Amendment C120 and C124 that:

a) Applies the Comprehensive Development Zone- Schedule 1 to the land to be

developed in the western part of the site.

b) Amends the Special Use Zone – Schedule 2 to the land to be retained for horse

racing activities.

c) Applies a Mixed Use Zone to the north-east corner of the site, together with a

Design and Development Overlay – Schedule 12.

d) Amendment C124 applies the Heritage Overlay to the entire racecourse site, with

the exception of the land in the north-east corner.

Background

The Moonee Valley Racing Club (MVRC) submitted a proposed Master Plan and request to rezone the racecourse site on 25 October 2011.

Council requested that the Minister for Planning prepare an Amendment to apply a Heritage Overlay over part of the racecourse site on 10 April 2012.

In response to a request to the Minister for Planning by the MVRC to intervene, the Minister for Planning established the Moonee Valley Racecourse Redevelopment Advisory Committee on 15 April 2013.

The Moonee Valley Racecourse Redevelopment Advisory Committee was established to consider the proposed master plan, Amendment C120 (Moonee


Valley Racecourse Redevelopment) and Amendment C124 (Moonee Valley Racecourse Heritage Overlay).

Council endorsed a submission to the Moonee Valley Racecourse Redevelopment Advisory Committee on 3 September 2013, which was submitted on 6 September 2013.

The Advisory Committee held a public hearing to consider the proposal by the MVRC, and to hear from all submitters and stakeholders, including Save Moonee Ponds, VicRoads and Public Transport Victoria.

The public hearing was held over 15 days from 2 October to 24 October 2013. The Advisory Committee had eight weeks to provide its report to Council and the Minister for Planning. Council received the Advisory Committee’s report on 19 December 2013.

In summary, the Advisory Committee supports the realignment of the racetrack, the subsequent relocation of the grandstand to Wilson Street and redevelopment of the western and north-eastern portion of the site for residential and some commercial/community uses.

The Advisory Committee has however recommended a number of changes be made to the master plan and planning scheme amendments, such as reducing the density and height of development, and retaining the majority of identified heritage features.

Council considered the Advisory Committee’s report at its meeting of 28 January 2014 and resolved to:

Continue to implement the heritage recommendations and progress Amendment C124 through to completion, and

Prepare a Memorandum of Understanding, to be entered into with the Moonee Valley Racing Club and transport agencies, that prescribes a way of working together to achieve an outcome.

At its meeting of 22 April 2014 Council resolved to write to the Minister for Planning requesting he prepare, adopt and approve Amendment C124 under Section 20(4) of the Moonee Valley Planning Scheme. The request was made on 29 April 2014.

Council prepared a draft Memorandum of Understanding (MOU) in May 2014, and attempted to initiate discussion with the MVRC in relation to it. However, the MOU could not be finalized following discussions with the MVRC.

On 23 August 2014, the Premier of Victoria publicly announced that Amendments C120 and C124 had been approved by the Minister for Planning.

Council has maintained a position that further information in relation to the impacts of the proposal on the surrounding area is required prior to approving any planning controls for the site.

Amendments C120 and C124 were officially gazetted on 25 September 2014 and now form part of the Moonee Valley Planning Scheme.


Advisory Committee Report Findings

The report from the Advisory Committee was received by Council on 19 December 2013. It contains a number of recommendations. Some of the key recommendations are outlined below:

Including the whole of the MVRC site within the Heritage Overlay, with the exception of the proposed residential area (Wilson/Victoria Street area) to the north-east of the site.

Preparing a Conservation Management Plan and Incorporated document, prior to adoption of the Heritage Overlay.

Reducing the total number of dwellings on the ‘surplus land’ by 20 per cent from the 2,500 proposed in the Master Plan.

A maximum preferred height of 20 storeys, with preference for lower heights outlined in the ACZ.

Support for development in the north-east corner of the site of around four, six and nine storeys.

Acceptance of the position of the grandstand, not only in terms of its location with regard to the track and the finishing straight and winning post, but also in terms of its setback from Wilson Street.

Changing the proposed grandstand pedestrian access from Wilson Street to Thomas Street for use at all race meetings and other events and functions.

The Committee agreed there would be merit in preparing a Transport Assessment and Management Plan and an Integrated Transport Plan.

Revision of the schedule of the ACZ and SUZ to better reflect Environmentally Sustainable Design measures.

Provision for one parcel of 5,000 sqm for a local park, and an additional amount of 2,000 sqm for smaller local parks for gathering spaces.

Provision of a financial contribution or off-site improvements to structured open space (sporting facilities).

Development contributions of $6,000 per dwelling.

Inclusion of a requirement to provide five per cent of the development as affordable housing.

Incorporation of a new Precinct J that includes all the surplus land to the west of the (realigned) Racecourse area into the Moonee Ponds Activity Centre Structure Plan.

Amending the Activity Centre Boundary to exclude the land proposed to be retained for the Racecourse and the north-east residential area.

Applying the SUZ to the part of the site that will predominately remain in operation as the Moonee Valley Racecourse.

Applying the MUZ to the proposed residential development in the north-east corner of the site.

Applying a Design and Development Overlay (DDO) to the MUZ area.


Updating the Schedule to the Activity Centre Zone for the area proposed to be developed in the western part of the site.

Council resolution following release of the Advisory Committee Report

In summary, Council resolved at its meeting on 28 January 2014 to:

Prepare an MOU to be entered into with the MVRC, Vic Roads and Public Transport Victoria, which outlines a process to consider and, as appropriate, act on the Advisory Committee’s recommendations.

Endorse the recommendations of the Advisory Committee in relation to the location of the zones across the site, with the exception of the Mixed Use Zone to the north-east corner of the site, with the General Residential Zone preferred by Council.

Work with the MVRC and Advisory Committee to determine the final version of the ACZ, SUZ and DDO schedule to apply to the land, with some changes.

Endorse the recommendations of the Advisory Committee in relation to the Heritage Overlay and to liaise with the MVRC in relation to the final version of the Conservation Management Plan and Incorporated Plan (Council has since adopted the Conservation Management Plan and Incorporated Plan for the site on 22 April 2014).

Discussion

Approval of Amendments C120 (Moonee Valley Racecourse redevelopment) and C124 (Heritage Overlay)

On 23 August 2014, the Premier of Victoria publicly announced that the Minister for Planning had approved Amendments C120 and C124 to the Moonee Valley Planning Scheme.

Amendments C120 and C124 were officially gazetted on 25 September 2014, and now form part of the Moonee Valley Planning Scheme.

Amendment C120 makes the following changes to the Moonee Valley Planning Scheme:

Western Land

Introduces the Comprehensive Development Zone- Schedule 1.

Introduces a Comprehensive Development Plan as an incorporated document.

Racecourse Land

Amends the Special Use Zone – Schedule 2 that currently applies to the racecourse area.

North-East Land

Rezones the north-east area to the Mixed Use Zone – Schedule 2.

Applies the Design and Development Overlay – Schedule 12.

Details of each of the controls and their potential impacts are outlined in the following section to this report.


Amendment C124 makes the following changes to the Moonee Valley Planning Scheme:

Applies the Heritage Overlay (HO379) to the entire site with the exception of the north-east corner.

Includes the Moonee Valley Racecourse Conservation Management Plan, April 2014 as a reference document.

Introduces the Moonee Valley Racecourse Incorporated Plan: Conservation Policy and Permit Exemptions as an Incorporated Document.

Appendix A - (separately circulated) contains a brief summary of the key recommendations of the Moonee Valley Racecourse Redevelopment Advisory Committee (set out under the headings of their report) and a comparison to the final version of Amendments C120 and C124, as gazetted by the Minister for Planning on 25 September 2014.

Whilst the Amendment C120 facilitates development on the site, ultimately there is further work to be undertaken prior to any planning applications being approved for the site. In particular, resolution of the traffic and transport matters is required. This matter is largely the responsibility of the MVRC to progress, in conjunction with the various stakeholders, and is a requirement of the CDZ for the site.

Below is a discussion of the approved planning controls and, where relevant, an analysis against the recommendation of the Advisory Committee.

Comprehensive Development Zone – Schedule 1 (CDZ1) (Western section of the site – residential and mixed use development)

The gazetted C120 has adopted the recommended general layout and segregation of the zone/overlays as recommended by the Advisory Committee, however notably has replaced the ACZ with CDZ and associated incorporated plan.

The Advisory Committee acknowledged that the Moonee Valley Racecourse forms part of the Moonee Ponds Activity Centre, and recommended that the ACZ is the preferred control for land within the Activity Centre. Council is still awaiting gazettal of Amendment C100 that would facilitate the ACZ for the remainder of MPAC.

The CDZ applies to the western section of the MVRC site. It facilitates the majority of future development on the site, and the highest buildings on the site.

The CDZ allows for a range of uses in accordance with a comprehensive development plan incorporated into the Moonee Valley Planning Scheme.

Building Heights - CDZ

Specified within the zone is a preferred maximum building height of up to 20 storeys in precinct 1E, as shown in Figure 1. However, it is interesting to note that on the following page of the CDZ Table 1 – Building Heights allows heights up to 68 metres in one precinct. The heights shown in Table 1 exceed the heights shown in storeys in Figure 1, and allow for a far greater number of storeys. The heights are not mandatory.

The Advisory Committee provided a recommended Precinct Plan in their report to assist in articulating their preferred building heights for the site Appendix H - (separately circulated). These building heights have now been exceeded by the gazetted CDZ.


The table below is a summary of the Advisory Committee’s recommended heights, when compared to the preferred maximum heights in the approved CDZ.

Committee Report CDZ

Precinct Height (m) Precinct Height (m)

9A 11 metres 1A 20 metres

9B 20 metres 1B 34 metres

9C 32 metres 1C 54 metres

9D 14 metres 1D 20 metres

9E 50 metres 1E 68 metres

9F 32 metres 1F 54 metres

Figure 1 – Precinct Map from CDZ outlining Preferred Maximum Building Heights (in storeys)


Figure 2 – Table 1 from CDZ outlining Preferred Maximum Building Heights (in metres)

Land Uses and Notice and Review Rights – CDZ

A number of uses may be considered in this zone, provided they are not located within sub-precincts 1A and 1B. Permit required uses include a hotel, function centre, dry cleaners, supermarket and tavern.

It is specified within the CDZ schedule that any application for buildings and works are exempt from notice and review requirements if they do not exceed the preferred maximum building heights, meet other precinct requirements and are generally in accordance with the Moonee Valley Racecourse Residential and Mixed Use Comprehensive Development Plan.

An application for subdivision and land use are also exempt from notice (excluding for a Hotel, Place of Assembly or Tavern).

In some cases the Heritage Overlay that applies to the site will trigger notice and review rights, regardless of the exemptions listed in the CDZ.

Incorporated Plan (Comprehensive Development Plan

The CDZ is tied to an incorporated plan (in this instance called the Moonee Valley Racecourse Residential and Mixed Use Precinct – Comprehensive Development Plan – July 2014).

The Comprehensive Development Plan sets out high-level guidelines for the future development of the site.


Being an Incorporated Documents it means that any future changes to this high-level plan will require a planning scheme amendment (making it relatively inflexible). In the absence of the ACZ the CDZ is considered to be a suitable substitute zone. However the detail in the CDZ and the Moonee Valley Racecourse Residential and Mixed Use Precinct – Comprehensive Development Plan – July 2014) is in some cases very broad and/or not in accordance with previous Council decisions for the site.

The Advisory Committee provided an Indicative Plan in their report Appendix I -(separately circulated) of how its key findings and recommendations could fit together, demonstrating what they ultimately recommended. The plan integrated the key findings of the Advisory Committee with its recommendations about retention of key features that have social and cultural value, including significant trees.

The Indicative Plan has formed the basis for the layout in the CDZ as approved by the Minister for Planning. It amended the street and block pattern proposed by the MVRC.

It is considered that the approved layout in the CDZ is superior to that which was provided by the MVRC at the Advisory Committee hearing. It has recognised some of Council’s key concerns, in that the revised layout relocates the open space to a location that will allow it function better, and can better facilitate the retention of some of the heritage features on the site.

The revised layout within the Incorporated Plan will still retain Coats Street as a main through fare, however introduces a diagonal pedestrian linkage to Dean Street.

Information Requirements

There are a series of pre-requisite information requirements that must accompany any application for buildings and works. These include:

Waste Management Strategy;

Staging Plan;

Transport Assessment and Management Plan;

Integrated Transport Plan;

Serviced Engineering Infrastructure Plan;

Environmental Sustainable Design Plan;

Stormwater and Drainage Plans;

Heritage Impact Statement; and

Construction Management Plan.

In particular, the Staging Plan and the Transport Assessment requirements are worth further discussion.

Staging Plan

A staging plan is required to be provided that outlines the proposed stages of development, and when key components including infrastructure, roads, access ways and parks are to be provided. It is also required to outline how remaining sub-precincts will be managed in the interim, and the staging of non-residential development. This will be an important element as this will have to demonstrate to Council how development will occur over the whole site and inform the preparation of other plans.


Transport Assessment and Management Plan and Integrated Transport Plan.

A permit cannot be granted for use, development and/or subdivision of the whole or any parts of the precinct until a Transport Assessment and Management Plan and Integrated Transport Plan are prepared to the satisfaction of the responsible authority, VicRoads and Public Transport Victoria.

The Transport Assessment and Management Plan and Integrated Transport Plan must be based on an assessment of the likely transport impacts of the proposed full development of the whole of the precinct, recognising the staged development potential of the precinct over a 15 to 20 year timeframe.

It will be expected that Council will work closely VicRoads and Public Transport Victoria in the consideration of the various Transport Plans. Particular attention will be given to the off-site impacts of the development proposal, in terms of traffic generation, vehicle movements in the surrounding streets and arterial roads, and impacts on public transport.

Council officers consider that the plans should also consider the impacts of the East West Link freeway project, which will have on and off ramps at Ormond/Brunswick Road. This information was not provided to the Advisory Committee. Information provided at the East West Link Assessment hearing by the Linking Melbourne Authority, indicate that there will be an increase of at least 30 to 40 percent in traffic as a result of the East West Link off ramp at Ormond Road.

Development contributions

In light of the magnitude of the development and need to provide adequate services for the future population on the site, specific requirements in relation to developer contributions have been outlined within the CDZ schedule. This requires that before a permit is granted for any use, development or subdivision within the CDZ area, the owner of the land must enter into an agreement to the satisfaction of the responsible authority under Section 173 of the Planning and Environment Act 1987.

This will allow for the provision of cash and land contributions up to the value of $6,000 per dwelling.

The contributions are to comprise the following:

A public open space contribution in the form of a single park equivalent to 5,000 square metres, and additional open spaces up to 2,000 square metres.

A financial contribution equivalent to the construction of 2 full sized AFL/Cricket playing fields, including lights and car parking.

A financial contribution equivalent to the construction of a 500 square metre sporting pavilion.

Delivery/upgrade on-site or off-site for physical and community infrastructure, having regard to the demand generated by the anticipated additional population within the precinct, including:

Contribution towards or provision of public art on the site.

Financial contributions equivalent to 30% of the construction cost of a Multi-Purpose Community Facility on-site (based on a 500 square metre facility)


Any identified transport mitigation measures and infrastructure identified in the Integrated Transport Plan.

It is important to note that development contribution requirements are not included within the MUZ area.

The timing for delivery of infrastructure would be at agreed trigger points, which are to be based upon the release of residential lots. Once a staging plan has been agreed, Council will be in a position to consider the requirements and implementation of developer contributions. This will take into account the range of infrastructure service delivery needs that the development will generate.

Special Use Zone – Moonee Valley Racecourse site (grandstand and operations)

The Special Use Zone effectively allows the revised track layout and location of the new grandstand adjacent Wilson Street.

There is a requirement for an event management plan to be prepared for non-racing events where the capacity is expected to exceed 5,000.

The main pedestrian entrance to the grandstand is to be from Thomas Street.

An application for building and works must be accompanied by any Master Plan approved for the site. The mechanism for the preparation and approval of the Master Plan is not articulated. It is important to note that there is no requirement for a master plan in the CDZ or MUZ areas. The CDZ relies only on the Incorporated Plan.

There is a permit requirement for a Place of Assembly and an event management plan to be prepared for non-racing events, where the capacity is expected to exceed 5,000. In addition any application must be accompanied by a:

Staging Plan,

Serviced Engineering Infrastructure Plan,

Environmental Sustainable Design Plan and

Construction Management Plan.

An Integrated Transport Plan for the Racecourse site is also required. This differs slightly from the CDZ and requires that it is to include:

Upgrades or modifications to surrounding roads, mainly Wilson and Dean Streets, including widening to improve pedestrian and bicycle movements to and from Moonee Ponds Creek Trail, and signalisation at the intersection of Wilson Street/Juliet Street/Racecourse site access;

Any impacts from the proposed East West Link; and

Provision for continuing monitoring and review of the implementation of the plan.

Mixed Use Zone (Residential development in the north-east corner of the site)

The North-East section of the MVRC site (Wilson Street/Victoria Street Precinct) has been rezoned to a Mixed Use Zone.

The purpose of the Mixed Use Zone is to:

Provide for a range of residential, commercial, industrial and other uses which complement the mixed-use function of the locality;


To provide for housing at higher densities; and

To encourage development that responds to the existing or preferred neighbourhood character of the area.

A permit is required for the construction or extension of two or more dwellings on a lot under this zone.

A planning permit for any use, buildings or works is exempt from all notice and review requirements of the Planning and Environment Act 1987.

As mentioned above, the MUZ does not specify a requirement for any developer contributions.

Design and Development Overlay – Schedule 12 (DDO12) (Residential development in the north-east corner of the site)

The DDO12 applies to the same area as the Mixed Use Zone.

DDO12 is divided into two precincts, DDO12-1 (Precinct 1 – Victoria/Wilson Street West) and DDO12-2 (Precinct 2 – Victoria/Wilson Street East).

The Schedule indicates that in DDO12-1 building height should not exceed 20 metres.

In DDO12-2 the building height should not exceed 29 metres. See the map below for the heights specified in the DDO schedule.

In both precincts the schedule also stipulates that buildings should have a setback of a minimum of 3.0 metres to the street up to a height of 12 metres (4 storeys). Elements above this height should be set back further.


Consultation

Formal exhibition of the proposed planning scheme amendment was undertaken by the Department of Transport, Planning and Local Infrastructure (DTPLI). Exhibition was from 29 July 2013 to 6 September 2013.

DTPLI undertook direct mail out to owners and occupiers of properties within a couple of streets distance from the racecourse site.

Council undertook further notification to approximately an additional 4,600 owners and occupiers within Moonee Valley. Two community information sessions were held at the Clocktower Centre on Sunday 11 August and Thursday 15 August 2013.

The Advisory Committee process allowed all submitters an opportunity to be heard at the Public Hearing if they chose to do so.

Once the Advisory Committee report was released Council made the report available to the public within 24 hours of receiving it. An email was sent to all submitters and people registered to receive updates on 20 December 2013 advising them of the report.

The Advisory Committee recommended that the two Amendments proceed to the Minister, when finalised, for him to approve them in accordance with Section 20(4) of the Planning and Environment Act 1987.

There has been no further consultation proposed.

The Minister for Planning approved the two amendments with no further consultation or prior notification of Council.

Council continues to keep the community informed of the process by sending out regular email updates and keeping the website updated with relevant information.

Implications

1. Legislative

The process for the consideration of Planning Scheme Amendment requests (Part 3 of the Act), and the Advisory Committee process (Section 151 of the Act) is

governed by the Planning and Environment Act 1987.

The Minister for Planning has the power to approve an amendment to a local planning scheme.

There are no Human Rights Charter implications as a result of this report.


Changes to the Moonee Valley Planning Scheme primarily relate to Strategic Objectives from Theme 3: Sustainable Living of the Council Plan 2013-2017,

specifically:

Strategic Objective 1 – Ensure there is clear direction for growth and

proactive management of development in the City.

Strategic Objective 2 – Facilitate the provision of a broad range of safe,

accessible and sustainable transport modes across the municipality.


Strategic Objective 3 – Encourage housing development that is environmentally sustainable and caters for our diverse existing and future

population.

Council has assessed the proposal against relevant Council policy documents and strategies including:

Local Planning Policy Framework.

Moonee Ponds Activity Centre Structure Plan, 2010.

Moonee Valley Housing Strategy, 2010.

Integrated Transport Plan, 2008.

Walking and Cycling Strategy, 2012.

Public Open Space Strategy, 2009.

In addition there are a range of State government policy documents, strategies and legislation that are relevant to this proposal.

The report from the Advisory Committee lists the documents that are relevant to the assessment of the proposal.

3. Financial

Council has invested a considerable amount of resources into the assessment of the proposal, including consultation and representation at the public hearing.

To date, Council has spent at least $800,000 on this proposal. The majority of these costs are associated with consultants and legal fees. The finances for the proposal are allocated within the Strategic Planning budget.

4. Environmental

Environmental impacts as a result of the proposal are considered in the assessment of the proposal, and detailed in the Advisory Committee’s Report.

Conclusion

The gazettal of Amendments C120 and C124 essentially now position the MVRC to be able to lodge applications for planning permits to redevelop the site. If the applications are within the parameters outlined with the approved planning controls for the site there will be minimal requirements for these applications to undergo public notification in accordance with Section 52 of the Planning and Environment Act.

At this stage Council remains the responsible authority in respect to assessing future planning permit applications on the land.


9.3 Planning Scheme Amendment C145 - Newmarket Station Heritage Overlay

File No: FOL/14/617

Author: Strategic Planner


Ward: Municipal

Purpose

To advise Council on the submissions received during the public exhibition stage of Moonee Valley Planning Scheme Amendment C145.

This report then recommends that Council adopt Amendment C145 and submit the amendment to the Minister of Planning for approval.

Executive Summary

On 13 May 2014 Council received a request for report and consent under Section 29A of the Building Act 1993 to demolish part of the Up (east) side of the station building at the Newmarket Railway Station.

At its Ordinary Meeting on 27 May 2014, Council resolved to:

Write the Minister for Planning requesting him to prepare interim heritage controls for the Newmarket Railway Station, in accordance with Section 20(4) of the Planning and Environment Act 1987.

Undertake a heritage assessment of the Newmarket Railway Station, and send this to the Minister for Planning as justification for interim heritage controls as well as permanent heritage controls.

Prepare an exemptions policy to facilitate the ability to maintain and develop the station in accordance with the Transport Integration Act 2010. This policy would also apply to other railway heritage places already in the Heritage Overlay, except for the Victorian Heritage Register places.

On 17 July 2014 Council received an email from the Department of Transport, Planning and Local Infrastructure (DTPLI) advising Council could proceed with Amendment C145 without authorisation.

Amendment C145 proposes to introduce permanent heritage controls for the Newmarket Railway Station into the Moonee Valley Planning Scheme and introduce the Permit Exemptions Policy – Railway Heritage Places as an incorporated document. A copy of amendment documentation is included in Appendix A - (separately circulated).

Amendment C145 was placed on exhibition from 7 August 2014 to 5 September 2014 and eight submissions to the amendment were received, none of which were opposing.


Two submissions requested additional information be included in the citation prepared for Newmarket Railway Station. These have been resolved and both submitters have subsequently provided their unconditional support for the amendment.

A copy of all submissions and further correspondence is included in Appendix B (separately circulated). It is recommended Council adopt Amendment C145 and submit the amendment to the Planning Minister for approval.

Recommendation

That Council:

1. Having complied with part 3, Division 1 and 2 of the Planning and Environment Act 1987, and in accordance with Section 29(1), adopt Moonee Valley Planning Scheme Amendment C145.

2. Pursuant to Section 31(1) of the Planning and Environment Act 1987 submit Amendment C145 to the Minister for Planning for Approval.

Background

On 13 May 2014, Council received a request for report and consent under Section 29A of the Building Act 1993 to demolish part of the Up (east) side of the station building at the Newmarket Railway Station. Metro Trains advised Council they considered the station building to be unsafe. Following this, Council engaged an engineer to provide an initial assessment of the structural soundness of the building. The report was provided on 20 May 2014 and deemed the building to be safe and capable of being repaired.

At its Ordinary Meeting on 27 May 2014, Council resolved to write to the Minister for Planning urgently requesting him to prepare interim heritage controls for the Newmarket Railway Station in accordance with Section 20(4) of the Planning and Environment Act 1987.

At this meeting, Council also resolved to undertake a heritage assessment of the station and prepare permanent heritage controls for the site as well a Permit Exemptions Policy to facilitate the ongoing use of railway stations within Moonee Valley that are affected by the Heritage Overlay (HO), except for places on the Victorian Heritage Register.

A heritage assessment was undertaken of the Newmarket Railway Station which determined the station was of local heritage significance for its associations with the establishment and development of the Essendon Railway, which was one of the first suburban railways in Melbourne. The assessment states the Edwardian style characteristics such as red brickwork with rendered banding and arched windows and door frames are of aesthetic significance. A copy of the assessment is provided at Appendix C - (separately circulated).

A request was sent to the Minister for Planning on 23 May 2014 to introduce interim heritage controls to the subject site. On 30 May 2014, a request was sent to the Minister for Planning for authorisation to prepare Amendment C145 to introduce permanent heritage controls to the site.

The Minister for Planning has not made a decision on the interim controls request, however on 17 July 2014 correspondence was received from the Department of Transport, Planning and Local Infrastructure advising Council could proceed with preparing Amendment C145 for permanent heritage controls without authorisation.


The amendment documentation prepared for Amendment C145 includes an Explanatory Report, Mapping, an updated Schedule to Clause 43.01 (Heritage Overlay), the City of Moonee Valley Permit Exemptions Policy – Railway Heritage Places and an updated Schedule to Clause 81.01 (Table of Documents Incorporated into this Scheme). A copy of all amendment documentation is included in Appendix A - (separately circulated).

Council advised Metro Trains that interim and permanent heritage controls were being sought and on 11 June 2014 Metro Trains withdrew their request for report and consent under Section 29A of the Building Act 1993.

Discussion

Amendment C145 proposes to introduce permanent heritage controls for the Newmarket Railway Station in the Moonee Valley Planning Scheme and introduce a Permit Exemptions Policy – Railway Heritage Places as an Incorporated Document.

Specifically, Amendment C145 proposes to:

Update the Schedule to the Heritage Overlay (Clause 43.01) of the Moonee Valley Planning Scheme by including the subject land, and to apply the City of Moonee Valley Permit Exemptions Policy - Railway Heritage Places (May 2014) to the subject land and to the following railway heritage places already included in the HO:

Pedestrian footbridge, Railway Place West (HO104)

Bloomfield Road Rail Overbridge, Ascot Vale (HO163)

Moonee Ponds Railway Station (HO248)

Ascot Vale Railway Station (HO295)

Maribyrnong Road Bridge (HO296)

Eglinton Street Pedestrian Bridge (HO297)

Railway Trestle Bridge, Moonee Ponds Creek (HO342).

Amend Planning Scheme Map 15HO to include the subject land in the HO.

Amend the Schedule to Clause 81.01 to include the City of Moonee Valley Permit Exemptions Policy. Railway Heritage Places (May 2014) as an incorporated document in the Moonee Valley Planning Scheme.

Amendment C145 was exhibited from 7 August to 5 September 2014. A total of eight submissions were received, these are included at Appendix B - (separately circulated).

Submissions

In accordance with Section 22 of the Planning and Environment Act 1987, Council must consider all submissions made on or before the closing date as set out in the Notice of Amendment.

Eight submissions were received, all of which supported the amendment. Two submissions requested changes to the citation. Specifically, they sought the following additional detail to be included within the Statement of Significance:


The station’s red brick buildings tie in directly to the nearby heritage-listed Newmarket Substation, built only a few years earlier, when the railway line was electrified.

The station buildings are unique in being elevated and therefore form a prominent and aesthetically pleasing landmark in Flemington.

Although not directly comparable to adjacent stations, the period features at Newmarket help to link the station to others on the Essendon line.

The station buildings link in with, and complement, the adjacent Edwardian and inter-war shops, established in Pin Oak Crescent due to their proximity to the station.

The surrounding gardens continue to be of significance to the local community, with the Newmarket Stationeers having worked for many years to maintain their upkeep.

The Newmarket Station buildings were used directly by those working at the nearby stockyards and other industries. They are an important legacy from that period, with many of the immediately adjacent buildings lost when the saleyards close. However, they are still sufficiently linked to the remaining saleyard buildings and lanes across Racecourse Road.

Because of its heritage features, Newmarket Station is the starting point for many local heritage and history walks, and features in the Flemington Association’s heritage booklet discover the Other Side of the Tracks in Flemington, sponsored by Moonee Valley City Council.

The heritage consultant who prepared the citation was engaged to review the changes requested and agreed to include some additional detail where appropriate within the citation. Both submitters were contacted to review the response to their submissions and advised they support the Amendment unconditionally.

Table 1.1 below provides a summary of the submissions received.

Table 1.1 – Summary of Submissions

2. Submitter 3. Key Issues 4. Response

43 Edinburgh Street, Flemington

Supports the provision of a Heritage Overlay to Newmarket Station.

Support for submission noted. No action required.

Public Transport Victoria (PTV)

No objection to the amendment.


11 Edinburgh Street, Flemington



36 Bryant Street, Flemington



1 Lewis Street, Flemington Supports the provision of a Heritage Overlay to Newmarket Station.



Labor member for Essendon



Flemington Association

Support the provision of a Heritage Overlay to Newmarket Station. Seek to add additional detail to the Heritage Citation Report (prepared by David Helms)

Through additional review of this submission and the citation report by David Helms the Heritage Citation Report has been updated where appropriate. The Flemington Association have since confirmed they are in full support of the amendment, including the citation.

150 Shields Street, Flemington

Supports the provision of a Heritage Overlay to Newmarket Station. Seeks to add additional detail to the Heritage Citation Report (prepared by David Helms)

Through additional review of this submission and the citation report by David Helms the Heritage Citation Report has been updated where appropriate. The submitter has since confirmed they are in full support of the amendment, including the citation.

Consultation

Notice of the amendment was given in accordance with Section 19 of the Planning and Environment Act 1987. Notice was given to each Prescribed Minister.

Letters were also sent to affected agencies and organisations.

The amendment was made available for inspection at the Moonee Valley City Council offices, the Moonee Valley City Council website and the Department of Transport, Planning and Local Infrastructure website. Public notices appeared in the Moonee Valley Leader, Moonee Valley Weekly on 6 August 2014 and the Government Gazette on 7 August 2014.

Implications

1. Legislative

Amendment C145 is consistent with Ministerial Direction of the Form and Content of Planning Schemes under Section 7(5) of the Planning and Environment Act 1987. The preparation of the Amendment is also in accordance with Section 4 of the Planning and Environment Act 1987.

Consideration has been given to the Human Rights Charter in the preparation of this amendment.



Amendment C145 aligns with Theme 3 (Sustainable Living) of the Council Plan 2013-17. More specifically, it is aligned with Strategy 3 within Strategic Objective 1 to ‘identify gaps in heritage controls and implement new heritage overlays where warranted.’

3. Financial

The cost of preparing this amendment has been borne through the Strategic Planning operational budget.

4. Environmental

Applying the Heritage Overlay to the Newmarket Railway Station will have a positive environmental impact in that it will protect a place of historical significance and will allow for the reuse and recycling of existing buildings.

Conclusion

Amendment C145 seeks to apply the Heritage Overlay to the Newmarket Railway Station and to include the City of Moonee Valley Permit Exemptions Policy - Railway Heritage Places (May 2014) as an incorporated document within the Moonee Valley Planning Scheme.

The amendment was exhibited from 7 August to 5 September 2014 and eight submissions were received, all of which were supportive.

Two submissions requested changes to the citation. Specifically, they sought the additional detail to be included within the Statement of Significance. The submissions were reviewed and where appropriate some of their suggested inclusions were incorporated into the citation.

As a result of these changes both submissions have been resolved, with the submitters having advised they now support the amendment unconditionally.

It is recommended Council resolve to adopt Amendment C145 and submit to the Minister of Planning for approval.


9.4 Strategic Planning Advisory Committee Nominations

File No: FOL/14/870

Author: Senior Strategic Planning Officer


Ward: Municipal

Purpose

The purpose of this report is to seek endorsement of the appointment of members to the Strategic Planning Advisory Committee.

Executive Summary

At its Council meeting on Tuesday 22 July 2014, Council adopted the Strategic Planning Advisory Committee Terms of Reference, as provided in Appendix A.

At the same meeting it appointed Councillor Nicole Marshall as Chairperson, with Councillor Andrea Surace and Councillor Shirley Cornish as Deputy Chairpersons.

The Strategic Planning Advisory Committee Terms of Reference stipulates that seven community members should be appointed to this committee.

To maximise the opportunity for a broad representation of community members to this committee, Council called for nominations for a four week period from the 15 August until 19 September, 2014. During this period, letters were sent to known community groups, advertisements placed in the local newspapers and text added to the strategic planning e-newsletter and Council’s website.

Nominees were asked to complete a nomination form outlining their reasons for nominating, as well as providing some basic demographic information. This form was designed to help ensure the committee would include individuals with a variety of planning related interests and ensure representation from a range of demographics. A copy of this nomination form is provided in Appendix B.

Over the duration of the nomination period, Council received a total of 22 nominations.

These nominations were reviewed in detail by the Directory of City Works and Development and the Manager Strategic and Statutory Planning against the selection criteria as outlined within the nomination form.

Council Officers recommend the appointment of 13 individuals, representing a variety of interests, expertise and demographics from across the municipality.

This is almost double the originally proposed seven community members, outlined in the terms of reference. It is considered however that due to the large number of residents who nominated, this will provide the most appropriate mix of demographics, locations, expertise and interests.


Recommendation

That Council:

1. Appoint the following community members to the Strategic Planning Advisory Committee until the end of the Council term;

Charles Sowerwine, Maria Loiacono, Steven Zebic, Jennifer Nola, Paul Bird, Andrew Gunter, Peter Leydon, Adam Wojcik, Chris Macdonald, Senka Sastan, Kristen Bell, Anastasia Georgiou and Peter Burke.

2. Amend the terms of reference to allow for the appointment of 13 community members.

Background

Community Advisory Committees

The Councillor Portfolio’s Terms of Reference, adopted by Council at its Statutory Meeting held 29 October 2013, provides for the establishment of Community Advisory Committees. These committees enable designated Portfolio Councillors to engage with selected community members on issues requiring further discussion and community involvement.

Prior to the formation of any Committee a report must be provided to Council with a recommendation to form such a Committee and include a list of prospective members.

Purpose of the Strategic Planning Advisory Committee

The Strategic Planning Advisory Committee is intended to provide assistance to Council in delivering strategic planning projects that contribute to a well-planned municipality that meets the needs of the existing and future community, amenity and infrastructure requirements, and drives sustainable economic growth.

The Terms of Reference for the Strategic Planning Advisory Committee (Appendix A) has been developed to allow committee members to provide input and assistance on a broad range of strategic planning matters. The Committee’s role will include providing input on nominated planning projects as well as emerging and future strategic planning issues that may affect the City of Moonee Valley. The Terms of Reference sets out that the Committee will assist Council on better engaging with the community and informing residents on strategic planning challenges facing Moonee Valley.

Council report 22 July 2014

A report was put to the Ordinary Council Meeting on 22 July 2014, to appoint Councillors to the Strategic Planning Advisory Committee. Councillor Nicole Marshall was appointed Chairperson, with Councillor Andrea Surace and Councillor Shirley Cornish appointed deputy chairpersons.

At this same meeting Council adopted the Strategic Planning Advisory Committee Terms of Reference.

Discussion

From Friday 15 August until Friday 19 September 2014, Council sought nominations from the community for the Strategic Planning Advisory Committee.


Letters were sent to known community groups, advertisements placed in local papers and text displayed on Council’s website and within the monthly Strategic Planning e-newsletter.

Nominees were asked to complete a nomination form, as provided in Appendix B to this report. The nomination form states that the nominations will be reviewed by the Director City Works and Development and Manager Strategic and Statutory Planning. Appointment to this committee will be based on:

a demonstrated interest and/or knowledge of various planning issues in Moonee Valley;

achieving a mix of skills and expertise in relation to strategic planning in the municipality;

ensuring a diversity of interests and views; and

ensuring a broad representation of the community in terms of demographics and location.

A total of 22 nominations were received over the duration of the nomination period. Nominations were received from individuals, with a range of expertise and interests from suburbs across the municipality.

Proposed Strategic Planning Advisory Committee members

The Strategic Planning Advisory Committee Terms of Reference indicate that seven community members will be appointed to this committee. Due to the larger than expected number of nominations, it is recommended that Council appoint 13 community members to this committee. This will ensure a mix of demographics, locations, interests and expertise.

It is not recommended to appoint any more members than 13, as more members will make the committee difficult to manage and may change the focus of the committee.

The 13 members chosen were considered to best represent a variety of issues and interests from a broad range of backgrounds across the municipality. Those who weren’t chosen were considered to already be adequately represented, in terms of location, age and planning interests by the other proposed members of the committee.

The following section provides a breakdown of the proposed demographics of the recommended resident membership to this committee.

It demonstrates that while a lower proportion of females are proposed to be appointed to this committee, the split is proposed to be the same as the nominations provided. It also shows that the committee will comprise a mix of ages, with the majority of suburbs across the municipality represented.

Gender

Male Proportion Female Proportion

Nominations 14 64% 8 36%

Recommended membership

8 62% 5 38%


Age

Years

Under 25 25-34 35-44 45-54 55-64 65+

Nominations 1 2 2 8 6 3

Proportion 5% 9% 9% 36% 27% 14%


1 2 1 6 2 1

Proportion 8% 15% 8% 46% 15% 8%

Suburb

Nominations Proportion (rounded)


Proportion (rounded)

Moonee Ponds 4 18% 2 15%

Niddrie 3 14% 1 8%

Essendon 4 18% 2 15%

Strathmore 2 9% 2 15%

West Essendon 1 5% 1 8%

Keilor East 1 5% 1 8%

Airport West 1 5% 1 8%

Travancore 2 9% 1 8%

Ascot Vale 1 5% 1 8%

Avondale Heights

2 9% 1 8%

Aberfeldie 1 5% - -

Consultation

The nature of this report does not require any consultation.

Implications

1. Legislative

This report has been prepared in accordance with the Local Government Act 1989 (Part 1A-Local Government Charter) and provides opportunities for individuals, without discrimination, to participate in the conduct of public affairs, directly or through freely chosen representatives, in accordance with Section 18 of the Charter of Human Rights and Responsibilities Act 2006.

The Strategic Planning Advisory Committee will have no decision making powers or delegated authority.


Appointing community members to various Committees contributes to Council achieving Strategic Objective 3 of theme 5, by providing the community with meaningful opportunities to contribute to Council planning.


3. Financial

There are no financial implications associated with the presentation of this report.

The costs of running this committee will be borne through the Strategic Planning operational budget.

4. Environmental

There are no environmental implications as a result of this report.

Conclusion

The Strategic Planning Advisory Committee promotes improving strategic planning outcomes for the broader community.

It is recommended that Council endorse the recommended community members. Of the residents who nominated, it is considered that this will provide the most appropriate mix of interests, expertise, locations and demographics to garner regular representative feedback from across the municipality on strategic planning issues.


APPENDIX A


APPENDIX B


9.5 Draft Sports Development Plan

File No: FOL/12/846

Author: Manager Leisure & Open Space Planning

Directorate: Environment & Lifestyle

Ward: Municipal

Purpose

Endorse the Draft Sports Development Plan for community consultation.

Executive Summary

The draft Sports Development Plan Appendix A – (separately circulated) is a ten year strategic document required to address the goals and actions identified in the Council endorsed Leisure Strategy 2013-2023, guiding sport for the long term.

The draft Sports Development Plan, Action Plan Appendix B – (separately circulated) is a five year detailed action plan delivering on the five key themes. A review of the actions and a subsequent five year action plan will be undertaken in year five to ensure the next phase of delivery remains current.

Recommendation

That Council:

1. Endorse the draft Sports Development Plan and draft Action Plan for community consultation.

2. Receive a further report documenting consultation outcomes.

Background

Council recently adopted the Leisure Strategy 2013–2023 to guide the development of leisure provision across the municipality. It is important that all of Councils sport, recreation and leisure facilities provide for a coordinated delivery to meet the needs and aspirations of the community.

Moonee Valley City Council is a long-time supporter of local sport, embracing it as a keystone in its commitment to continuously improving community health and wellbeing. Sport delivers many social and health benefits by promoting social inclusion, a sense of community belonging, improving physical health and also helping to build relationships through shared experiences and achievements.

The Draft Sports Development Plan provides a framework:

to increase community participation in sport and active recreation activities

to assist sports clubs and other providers with club development, administration and promotion

for development, redevelopment and provision of sports infrastructure and facilities


Discussion

The Draft Sports Development Plan has been prepared, following extensive research and consultation with the local community and industry experts.

The purpose of the Draft Sports Development Plan is to inform future direction of sports provision and development within the municipality.

The Plan aims to achieve the best outcome for the community by:

analysing, understanding and sharing knowledge about industry best practice.

providing a strategic approach.

maximising expertise and resources through collaboration between state sports associations, Council and community clubs.

Moonee Valley’s sports facilities are currently well used. Council has an extensive but ageing building portfolio, providing pavilions, community halls and sports fields to more than 90 formal clubs.

The sports played in Moonee Valley, as well as how and why we play them change over time. What we have traditionally supported, coupled with the trends identified previously, will have an impact on how we plan for and support sport moving forward.

The Draft Sports Development Plan is a strategic document that provides clarity for future service provision and improvements to existing places and spaces. The Plan provides actions and makes recommendations to deliver sport in a way that meets our communities current and future expectations.

Plan Principles

Moonee Valley’s contribution to sport is focused on both organized and less competitive, unstructured activity such as social and recreational pursuits. Council provides funding opportunities, resource support and professional development opportunities for community clubs, members and partners across a range of sports programs and in a range of ways.

Council’s contribution is driven by a set of key principals:

Access for All

Everyone should have access to leisure activities, places and spaces which should cater for a diverse, active and interactive community with a range of abilities, backgrounds, skills and interests.

A Social, Inclusive City

Being involved and engaged in local activities and groups helps to be a more resilient, safer and thriving community.

Pathway Development

Progressive pathways for skill development across age and skill levels, towards life-long involvement.

Innovation

Developing and implementing innovative programs to foster community participation in sport and physical activity.


Capacity Building

Supporting a volunteer management program that is relevant and flexible, to meet the needs and expectations of the modern volunteer.

The challenges, issues and gaps identified for sports in Moonee Valley have been categorised into five broad theme areas for local sports development. Each theme comprises objectives, describing Council’s desired outcomes and strategies for achieving this vision:

1. Provision of sports facilities - Sports facilities need to be fit for purpose, provide for multiple groups and a broad range of community activities.

2. Club management and development - Supporting local clubs to build management skills, develop strategically and be sustainable.

3. Growing participation - Increasing the sports participation levels of people whose age, gender, culture or ability can be a barrier.

4. Different ways of participating - Supporting both traditional club-based, as well as casual sports participation models.

5. Building partnerships - Supporting and strengthening partnerships with and between the people and organisations that make sport happen.

Consultation

A comprehensive consultation approach was, designed to ensure that a wide cross section of people and interested parties were given an opportunity to provide input into the future planning and development of sports facilities and services for the City of Moonee Valley. The consultation phase incorporated a number of different techniques to interact with residents, clubs, other organised groups, Councillors and Council officers.

The consultation process to date has included, a very successful Sports Summit, hosted in 2013 with local sports clubs, organizations and interested parties, internal stakeholder workshops with relevant Council Officers, workshops with Councillors, discussions State Sporting Associations, benchmarking with neighbouring Local Government Areas and a household survey reaching 910 community members.

From this a Discussion Paper was circulated for feedback from December to February, and during this period a community consultation session was held in February for those interested in making a submission.

It is proposed that consultation on the Draft Sports Development Plan will take place between 30 October and 27 November. The Plan will be available on the ‘Have Your Say’ section of the Council website and at Moonee Valley Libraries and Citizens Services centres.

Implications

1. Legislative

The recommended actions within the Draft Sports Development Plan adheres to the Human Rights Charter Section 12 Freedom of Movement and Section 18 Taking Part in Public Life by meeting current building code requirements guided by the Disability Discrimination Act 1992.



Implementation of the Draft Sports Development Plan will contribute to Council Plan 2013-17, Theme 2: Green, clean and beautiful; A sustainable environment for future generations.

Strategic objective 3: Lift the level of functionality and sustainability of the municipality’s infrastructure.

The implementation of the recommendations in the Draft Sports Development Plan will continue Council’s commitment under the Health and Wellbeing Plan.

3. Financial

There are no direct financial implications from this report with proposed actions requiring future planning. Future actions from operational implementation plans will be referred to the Annual Budget Process.

4. Environmental

The implementation of the recommended actions within the Draft Sports Development Plan will assist Council to achieve the targets established within the Health and wellbeing Plan, and the City Sustainability Policy, particularly with regard to energy and water.

Conclusion

The Draft Sports Development Plan is required to address the goals and actions identified in the Council endorsed Leisure Strategy 2013–2023 guiding long-term sport and recreational provision for our community.

Consultation is required to gauge community support for the Draft Plan.

The Draft Sports Development Plan has been prepared in consultation with the community, stakeholders and industry. It will deliver strategic solutions through a coordinated approach to the provision of sport and recreation in Moonee Valley over the next ten years.


9.6 Western Alliance for Greenhouse Action Climate Change Adaptation Strategy and Action Plan

File No: FOL/13/595

Author: Manager Economic Development & City Sustainability


Ward: Municipal

Purpose

To endorse the Western Alliance for Greenhouse Action (WAGA) Climate Change Adaptation Strategy and Action Plan 2013-2020 as reference documents for Council.

Executive Summary

The WAGA Climate Change Adaptation Strategy provided as Appendix A – (separately circulated) and Action Plan provided as Appendix B – (separately circulated) sets out a plan of action for WAGA and its member Councils to respond to priority climate change risks. It supports Council Plan 2013-17 ‘Clean green and beautiful’ commitments.

The Strategy and Action Plan responds to the 17 priority regional risks that were identified in the WAGA Climate Change Risk Assessment (2011).

The strategy and action plan were developed in consultation with representatives from Western Region Councils, State Government departments, Insurance Council of Australia, water authorities, Jemena, State Emergency Service, Victoria Police and Maddocks.

The action plan outlines the roles of WAGA over the next seven years in adapting to climate change and recommends actions for individual councils.

Actions for Council include updating asset management plans and maintenance programs, identifying changes to service delivery in extreme weather events and reviewing our future insurance requirements.

Recommendation

That Council:

1. Endorse the Western Alliance for Greenhouse Action (WAGA) Climate Change Adaptation Strategy and Action Plan 2013-2020 as reference documents for Council.

2. Continue to support WAGA in a regional climate change adaptation response.

3. Commence planning for a Moonee Valley climate change adaptation framework.


Background

In 2011, Moonee Valley City Council was the lead Council in the WAGA Climate Change Risk Assessment that identified 88 risks to councils in the region and prioritised 17 of these risks.

WAGA received funding in 2012 from the Department of Sustainability and Environment to develop a response to this regional risk assessment. Maribyrnong City Council led the development of the WAGA Climate Change Adaptation Strategy and Action Plan which provides WAGA and its members with a strategic pathway for action on how to adapt to the 17 priority risks between now and 2020.

Discussion

Current projections for climate change in Melbourne’s West show that temperatures will further increase, rainfall will keep declining, sea levels will further rise and extreme weather events will keep increasing in intensity and frequency. Although Council has taken steps to mitigate climate change through implementing its Greenhouse Strategy 2010, Council faces the challenge as how best to address the risks associated with climate change and its effects on Council operations, assets and infrastructure.

The WAGA Climate Change Adaptation Strategy and Action Plan have been developed to guide WAGA’s and its member councils’ response to 17 priority climate change risks in the region, as described in the WAGA Climate Change Risk Assessment 2011. These risks can be categorised under seven key areas:

1. Business continuity and service delivery

2. Infrastructure and assets

3. Water management

4. Governance and regulation of planning and building

5. Emergency management

6. Regional mobility

7. Regional economy

The Strategy provides a framework for building resilience to priority climate change risks in Melbourne’s western region within the local government sector. The action plan details estimated resource requirements, timelines, responsible agents, stakeholders and key performance indicators for these actions.

Why Council needs to address climate change risks

The WAGA Climate Adaptation Strategy 2013-2020 outlines the many reasons we need to start addressing climate change risks including:

1. Risks associated with climate change affect every aspect of Council operations, assets and infrastructure. Vulnerable services include roads/pavement, stormwater and drainage, buildings, parks and open spaces and emergency refuge centres, health services and people services.

2. Most infrastructure managed by councils, including buildings, roads, paths, bridges, drainage infrastructure is not built to standards that will cope with new climate futures and will deteriorate more rapidly.


3. The insurance industry is already changing policies around climate change as there has been a steady increase in claims for extreme weather related damages to property. The pattern is developing where insurance companies will require implemented risk mitigation controls regarding climate change prior to insuring them.

4. Local government is responsible for developing Municipal Emergency Management Plans (MEMP), Municipal Public Health Plans, and under the Emergency Management Act 1986 (Vic) councils are responsible for operating and maintaining refuge centres that will need to cope with the increased intensity and frequency of severe weather events.

What WAGA will do at the regional level

By 2020, WAGA will complete a number of regional actions which include:

Keep abreast of the science and policy developments in region and regularly communicate this information with member Councils.

Advocate to:

Australian Building Commission for improved building standards.

Victorian Government for improving the resilience of the transport system to climate change impacts across the region over the long term.

Victorian Government to allocate additional funding for managing increases in capital expenditure for upgrading council operated infrastructure.

Research:

Tools to cost and model adaptation options that will help make Council decision making easier.

Alternative funding options to finance improvements to Council assets to increase resilience to climate change risks such as performance contracts, adaptation revolving funds and levies.

More detailed information about risk of liability and insurance costs.

Develop regional communications plans and best practice guidelines and staff training programs to assist Councils.

How Council will implement its climate change response

Council already has adaptation actions underway, including referencing of climate change risk in our Council Plan, Municipal Strategic Statement and various OH&S policies. We are implementing Water Sensitive Urban Design to secure our water supply and assist in flood mitigation. Some of the next steps in our adaptation program will be to:

Take the approach that climate change adaptation is a risk management issue across whole-of-Council

Continue to support WAGA in implementing regional actions


Continue to update all relevant Council plans, policies and procedures to ensure that the commitment to address climate change has been embedded into new and existing documents to ensure the provision of adequate resourcing. This includes the risk register and service plans.

Review current asset management plans, maintenance programs and asset registers to ensure they support robust and effective long-term adaptation to climate change. This includes tracking maintenance shortfalls and ongoing vulnerability to risk and improving construction standards of infrastructure to cope with soil movement, storms and heat.

Review departmental budgets in the light of climate change impacts and identifying funding changes that may be needed to address service delivery (ie. additional funding for flood mitigation works).

Assess whether current insurance is sufficient.

Develop information regarding land-use and climate change projections guidelines to promote climate-adapted homes and developments for residents and developers.

Review and update the MEMP to include planning for more frequent and intense extreme weather events. Work directly with vulnerable businesses to communicate the risks and build capacity for how they can prepare and respond.

Consultation

A series of consultation workshops were held with staff from WAGA councils (representing most departments) and other relevant stakeholders from the region including representatives from:

Brotherhood of St Lawrence

City West Water

Department of Transport Planning and Infrastructure

Department of Health

Greening the West

Insurance Council of Australia

Jemena

Maddocks

Melbourne Water

Municipal Association of Victoria

State Emergency Service

VicRoads

Victoria Police

Victorian Eco-Innovation Lab

Western Region Environment Centre


These workshops were used to develop the actions outlined in the WAGA Climate Change Adaptation Strategy.

Implications

1. Legislative

There are no legislative implications of this report.

The Strategy and Action Plan are consistent with and align with Federal and State Government Climate Adaptation Programs and Plans.


The WAGA Climate Change Adaptation Strategy and Action Plan will contribute to Council Plan 2013-17 strategic themes and objectives:

Theme 2: Green, clean and beautiful

Strategic objective 3: Lift the functionality and sustainability of the municipality’s infrastructure Strategic objective 5: Protect and enhance the quality and scale of open space for conservation and community enjoyment.

3. Financial

Although Council has already taken significant steps to reduce greenhouse emissions and adapt to a changing climate, the strategy and action plan indicate that it is likely that local government will experience increased costs to maintain assets and provide services to the community as extreme weather conditions increase in frequency and intensity.

4. Environmental

The WAGA Climate Change Adaptation Strategy and Action Plan address ways to adapt to the changes in climate and to be resilient for ongoing climate variability. Council supports this approach as set out in the City Sustainability Policy.

Conclusion

Council has commenced tackling the challenge of adapting to a changing climate, most noticeably in water management and in heat wave management for our aged community. Further, there is a need to continue with a coordinated response across Council departments and across the WAGA region.

The WAGA Climate Change Adaptation Strategy and Action Plan provide Moonee Valley City Council with a way forward to deal strategically and effectively with a changing climate.


9.7 Low Carbon West Strategy

File No: FOL/10/1722

Author: Manager Economic Development & City Sustainability


Ward: Municipal

Purpose

To endorse the Low Carbon West Strategy which has been prepared by the Western Alliance for Greenhouse Action (WAGA), LeadWest and Western Melbourne Regional Development Australia (WMRDA).

Executive Summary

The Low Carbon West Strategy provided as Appendix A – (separately circulated) was developed in partnership between WAGA, LeadWest and WMRDA in order to mitigate greenhouse gas emissions in the western region of Melbourne and to help facilitate the region’s transition to a low carbon future.

The strategy establishes a vision for a Low Carbon West, provides baseline data and sets out an implementation plan for identified sectors and actions.

The strategy provides a regional focus for action and will further enhance collaboration between councils, industry and other stakeholders and act as a catalyst for direct regional and local action to reduce emissions.

The strategy contains 24 priority actions to reduce the region’s emissions whilst developing a sustainable low carbon economy which provides economic opportunities for businesses in Melbourne’s west.

The strategy compliments Council’s efforts to assist our community in reducing greenhouse emissions.

The strategy will be officially launched on 25 November 2014 at the Incinerator Gallery.

Recommendation

That Council endorse the Low Carbon West Strategy provided as Appendix A as a reference document.

Background

In November 2012, WAGA, together with LeadWest and WMRDA, identified the need to develop a strategy to mitigate greenhouse gas emissions in the western region of Melbourne and to help facilitate the region’s transition to a low carbon future. This approach compliments and is consistent with Council’s efforts to assist our community in reducing greenhouse emissions as set out in the Greenhouse Strategy 2010.


The key purposes of the Low Carbon Strategy include:

Leadership and collaboration to develop capacity, strategic programs and innovation to reduce greenhouse gas emissions in the west.

Development of a sustainable low carbon economy in the region and identification of economic opportunities for businesses in Melbourne’s west.

Improved liveability, health, wellbeing and resilience to climate change in the region’s communities.

The Strategy:

Establishes a vision for a Low Carbon West.

Presents a current and future business as usual (BAU) emissions baseline.

Identifies 24 priority actions to reduce the region’s emissions against this baseline.

Sets out a clear implementation plan for identified sectors and actions.

Encompasses four sub-strategies for business and industry, urban growth and development, freight and transport and communities.

Includes a detailed plan for monitoring the success of the plan over time.

The recommended actions include projects and programs, engagement and advocacy, policy and regulation, and pricing and market mechanisms. These actions were shortlisted on the basis of how far and how quickly they can contribute to reducing emissions, the ease of implementation and support from regional stakeholders.

Low Carbon West provides a regional focus for action and will further enhance collaboration between councils, industry and other stakeholders and act as a key strategic driver for regional and local action to reduce emissions.

The strategy will be officially launched on Tuesday 25 November 2014 at the Incinerator Gallery in Moonee Ponds.

Timing of the Strategy

The following summary identifies the key milestones in the preparation and implementation of the strategy;

2012: Strategy development began with a workshop for regional stakeholders, in particular the WAGA Executive Committee, the board members of LeadWest and WMRDA, State Government departments, agencies and regional utilities. The workshop was followed by further written consultation. The consensus view of the stakeholders was that a regional greenhouse strategy should be developed.

2013: The project partners consolidated the governance of the project, established a Project Steering Group and a Project Advisory Group, appointed Kerry Thompson, Chief Executive of Wyndham City Council as Project Sponsor, and set up communications for the project.

The project partners also employed consultants, AECOM and Arup, to develop the strategy. The consultants developed an emissions baseline for the region.


2014: A long list of 57 actions were drafted for the strategy. This was shortlisted to 24 actions through consultation with regional stakeholders via a written survey and a SWOT analysis conducted in a workshop that was hosted by Moonee Valley City Council in June 2014.

The strategy, including the updated 24 shortlisted actions, was drafted in September, for endorsement by the project partners and the WAGA councils.

2015: At least one priority project will be initiated by the project partners before 30 June 2015. A plan to engage regional stakeholders is currently being developed.

Discussion

Rationale for a regional strategy

All councils are under increasing pressure to assist their communities make the transition to a low carbon future and reduce greenhouse gas emissions. The drivers include opportunities for sustainable economic development, government regulation and policy, increasing community expectations and scientific consensus that human-induced climate change is already occurring. In response, the WAGA councils have developed greenhouse strategies to reduce corporate and community greenhouse emissions in their municipalities.

Collaborative development of a broader regional strategy, however, is a new initiative in the west. It is designed to scale up efforts and support the outcomes of municipal plans.

A regional approach is designed to:

Produce a blueprint to guide action to reduce emissions across all sectors in the region.

Enable productive political, social and cultural change in the region to underpin sustainable economic development.

Initiate and foster projects that are feasible on a regional scale.

Leverage individual stakeholders’ experience, expertise and relationships to maximise reach and effectiveness.

Support and encourage action by others in the region.

Emissions in the region

According to the emissions profile developed by AECOM and Arup, the WAGA region produced 17.4 million tonnes of CO2-e (carbon dioxide equivalent) greenhouse gas emissions in 2012. Under a business-as-usual scenario, this is projected to increase to 20.1 million tonnes by 2020, representing a regional growth of 15%.

Figure 1 shows that the major contributors to the WAGA region’s 2012 emissions are Greater Geelong (25%), Wyndham (20%), Brimbank (17%) and Hobsons Bay (14%). Moonee Valley’s regional contribution is less than 10%.


Figure 1: Greenhouse gas emissions for the WAGA region

Projected growth takes into account structural changes that are expected to occur in the region over the next decade, including rapid population growth, changing demographics, new housing and transport choices and a changing mix of employment as some major industrial employers and emitters wind down their operations.

The strategy also notes that the region continues to experience employment and economic growth with the assistance of local government. A number of existing industrial and commercial developments that will experience future economic growth include Airport West and Essendon Fields, East Werribee Employment Precinct, the Western Industrial Precinct, Living Brooklyn in Brimbank, and the Armstrong Creek masterplan in Greater Geelong. Coupled with this industrial growth are successful actions to reduce carbon which are also highlighted as case studies in the strategy.

Scope of sectors and actions

The scope of emissions addressed in the Strategy includes;

Emissions directly produced within the region.

Those produced by energy consumed in the region.

Those where there is operational control or cost-effective opportunity in the region to reduce emissions wherever they may be produced.

The sectors covered by the strategy include:

Individual residents

Small businesses (1-10 employees)

Medium businesses (11-200 employees)

Large businesses (over 200 employees)

Government agencies

Other organisations with a significant influence in the region, particularly schools, tertiary and other educational institutions.

0

1,000

2,000

3,000

4,000

5,000

6,000

GreaterGeelong

Moorabool HobsonsBay

Maribyrnong Wyndham Melton Brimbank MooneeValley

An

nu

al

GH

G e

mis

sio

ns

(ktC

O2-e

)

2012 Emissions 2020 Emissions


Consultation

Consultation on the Strategy has been conducted through:

Initial stakeholder workshop to test endorsement for a regional greenhouse strategy in November 2012.

Written survey to stakeholders in August/September 2014.

Ongoing invitation to all stakeholders to provide input and comments through the Low Carbon West blog in 2014.

Stakeholder workshop to conduct a SWOT analysis on a shortlist of actions in June 2014.

Stakeholders consulted so far include:

Victorian Government departments:

Environment and Primary Industries

State Development, Business and Innovation

Transport, Planning and Local Infrastructure

Human Services

Health

Regional water utilities:

City West Water

Barwon Water

Western Water

Other stakeholders through LeadWest and WMRDA:

Qenos

Jemena

Deakin University

Victoria University

Tweddle Child & Family Health Services

Toyota Australia.

The communications plan for 2015 will include extensive engagement and consultation on actions in the strategy with a wide range of businesses in every local government area in the region as well as representative community and environment groups. Entities to be consulted will be selected and approved by the WAGA Executive Committee.

Implications

1. Legislative

There are no legislative implications associated with this report.



Theme 3: Sustainable living Strategic objective 1: Ensure there is clear direction for growth and proactive management of development in the city. Strategic objective 2: Facilitate the provision of a broad range of safe, accessible and sustainable transport modes across the municipality. Strategic objective 3: Encourage housing development that is environmentally sustainable and caters for our diverse existing and future population. Strategic objective 4: Enhance the look and feel of the city through good design.

The project will also help Council meet its commitments in the City Sustainability Policy 2013 and Greenhouse Strategy 2010.

3. Financial

The project partners have contributed a total of $90,000 ($30,000 from each partner) to develop the strategy.

The project partners have contributed a total of $90,000 ($30,000 from each partner) to develop the strategy.

A priority project for 2015 will be initiated with existing funding of $30,000 in the WAGA budget for Low Carbon West. A plan for further resourcing of Low Carbon West will be developed in 2015, in conjunction with a review by WAGA of its Strategic Plan 2011-2015 and its current governance arrangements.

The project partners (WAGA, LeadWest and Western Melbourne Regional Development Australia) have contributed a total of $90,000 ($30,000 from each partner) to develop the strategy.

A priority project will be undertaken in 2015 with existing funding of $30,000 in the WAGA budget allocated for Low Carbon West. A plan for further resourcing of Low Carbon West will be developed in 2015, in conjunction with a review by WAGA of its Strategic Plan 2011-2015 and its current governance arrangements.

4. Environmental

By decoupling energy use from residential and economic growth, successful implementation of Low Carbon West should result in a continuing downward trajectory in energy use and carbon pollution associated with residential and non-residential buildings, industry, and commuter and freight transport. It also includes actions to enhance and support initiatives to reduce waste and increase recycling, such as those undertaken by the Metropolitan Waste and Resource Recovery Group.

Conclusion

The Low Carbon West Strategy is a crucial tool to guide collaborative action on greenhouse mitigation and to help facilitate the western region’s transition to a low carbon future.

The successful implementation of the strategy will complement Council’s individual efforts to assist our community in reducing greenhouse emissions and working towards our target of zero net emissions by 2020.


Low Carbon West will enable Council to be part of and benefit from collaborative action to decrease greenhouse emissions at both a municipal and regional level.


9.8 2014/15 Community Grants

File No: FOL/14/389

Author: Manager Community Planning & Development

Directorate: Community Services

Ward: Municipal

Purpose

This report recommends funding allocations for the first round of the 2014/15 Community Grants Program.

Executive Summary

Round one of the 2014/15 Community Grants Program will support community groups and individuals to deliver and participate in projects and activities.

Grants were open from 14 July 2014 until 19 August 2014. The program was widely promoted.

General support offered to applicants included four community information sessions and an e-newsletter with grant writing tips. Tailored support was also available, including the provision of interpreters and opportunities to discuss projects directly with council officers. Approximately 50 people attended information sessions, and more than 40 groups and individuals contacted council officers to discuss their applications.

A total of 146 applications were received from community groups and individuals across the 9 available categories, requesting a total $526,676.

All applications were initially reviewed and assessed by council officers. Arts, Culture and Events applications were also assessed by members of the Community Arts Advisory Committee.

Three assessment panels comprised of Councillors, Directors and relevant Managers. Panels assessed applications against the funding criteria.

A total of 110 applications, which represents 75% of all applications, are recommended for funding, totalling $259,292 of the available pool of $475,500.

A second round of grants will be available, closing in March 2015.

Recommendation

That Council:

1. Awards the first round of grants to organisations and individuals for the specified amounts recommended by the assessment panels in Appendix A.

2. Notes that applicants will be advised of the outcome of their applications.

3. Notes that successful applicants will be presented community grant certificates at the Mayoral Presentation Ceremony on 3 December 2014.


Background

The 2014/15 Community Grants Program (‘the program’) demonstrates Council’s commitment to community wellbeing by directly supporting local groups, organisations and individuals to provide services and participate in activities that benefit the Moonee Valley community.

At its Ordinary meeting for March 2014, Council made a resolution requesting that the Chief Executive review the various grant programs in operation and provide advice on consolidation of these programs for 2014/15.

In 2014/15 the timelines and communications for 10 grant categories across Council were brought into alignment. This includes grants offered by the following departments:

Community Planning and Development

Arts and Culture

Economic Development and City Sustainability

Leisure and Open Space

Finance

Consistent with the stage one review changes, the community grant categories are available in two rounds (closing in August 2014 and March 2015), as shown in Table 1.

This structural change is the first part of a two stage review. The second stage of the review has commenced, and involves a broader in-depth review of the program.

Table 1

Category Description Maximum grant

Available

Minor grants

Social Support Provide agreed social and recreational activities $1,000 round 1 only

Community Initiative Support

Develop individuals and community groups within Moonee Valley community, which supports a key objective of the Council Plan 2013-17: Vibrant and diverse – creating opportunities for all

$300 round 1 and 2

Sports and recreation grants

Individual initiative funding scheme

Acknowledge personal and financial commitments in achieving the best results in sports and recreation or arts and culture with contribution towards the cost of participating in recreational activities.

$300 round 1 and 2

Youth equity sports

Support young people in Moonee Valley to engage in organised sport, particularly those from disadvantaged families.

$200 round 1 and 2


Category Description Maximum grant

Available

Dick Reynolds Youth Sports Scholarship

Advance the successful applicant’s sporting career and assist with covering the following costs:

event attendance fees

travel costs and accommodation

training and coaching

equipment

other necessary costs

$1,000 round 2 only

Project grants

Community development

Projects contributing to Moonee Valley as a vibrant and diverse, friendly and safe place, providing opportunities for all.

$5,000 round 1 only

Arts, culture and events

Arts, cultural and heritage activities that encourage the development of and participation in Moonee Valley’s cultural life.

$5,000 round 1 only

Sustainable environment

Community initiatives that protect or enhance the environment.

$5,000 round 1 only

Capital works and equipment grants

Recreation capital works funding scheme

Assistance to community groups and sports clubs to renovate existing facilities, or to construct new facilities to meet the current and future sporting, cultural and recreational requirements of the Moonee Valley community.

$60,000 round 1 and 2

Community capital support

Support community groups within the Moonee Valley community that provide services to the community to enhance social inclusion, health, mental health and wellbeing, community safety, community participation, sport and recreation.

$10,000 round 1 and 2

Discussion

Promotion of the community grants program

The program was widely promoted by various methods, including:

A direct mail out of the community grants brochure, which included information on the grants available in rounds one and two.

Local media, Valley View, and information on Council’s website.

Brochures and posters in libraries, Community Centres and Neighbourhood Houses and other Council venues.

Support for community organisations

Support for community organisations and individuals included:


Four information sessions which were held at different venues in Moonee Valley during the day and evening with approximately 50 attendees. Interpreters were available on request.

All requests for support in developing project ideas and completing application forms were accommodated. More than 40 individuals and/or groups discussed grants with council officers in person or over the phone.

Assessment panel

Evaluation of applications was undertaken by three separate assessment panels. The panels comprised nominated Councillors, directors and relevant managers, as detailed below:

Project grants assessment panel

The project grants assessment panel met on 15 September 2014 and assessed applications in the community development, arts, culture and events and sustainable environment categories.

Minor grants assessment panel

The minor grants assessment panel met on 16 September 2014 and assessed applications in all categories with a maximum grant of $1,000 or less (social support, community initiative support, individual initiative funding scheme and youth equity sports).

Capital works and equipment grants assessment panel

The capital works and equipment grants assessment panel met on 23 September 2014 and assessed applications in the recreation capital works and community capital support grants categories.

All applications were pre-evaluated by council officers to provide advice to assessment panels on eligibility and the relative merit of applications. Arts, culture and events applications were also assessed by members of the Community Arts Advisory Committee. All review panel members registered any conflict of interest relating to any specific application. Recommendations are based on consensus about how well applications met specific assessment criteria.

Summary of applications received:

A total of 146 applications were received from community groups and individuals across the 9 available categories, requesting a total of $526,626. Table 2 shows the number of applications received in the current round (2014/15) compared to last year (2013/14).

Table 2

Category 2013/14 2014/15

Social support grants 54 61

Community initiative support grants 4 7

Total for minor grants 58 68

Individual initiative funding scheme 9 8

Youth equity sports grants N/A 2 -

Total for sports and recreation grants 9 10


Category 2013/14 2014/15

Community development grants 26 26* -

Arts, culture and events grants 17 16*

Sustainable environment grants 9 9 -

Total for project grants 52 51

Recreation capital works funding scheme 8 11

Community capital support grants 10 6

Total for capital works and equipment grants 18 17

Total applications received 137 146

*5 applicants applied for combined community development and arts, culture and events grants

The total funding pool was $475,500. The available funds, applications received and recommendations are summarised in Table 3. The organisations and individuals recommended for funding are detailed in Appendix A.

Following consideration of eligible and recommended applications, the community development project grant category was undersubscribed by $17,553. A reallocation of funds was recommended by the project grants panel:

$1,720 for inclusion in the sustainable environment category.

$15,833 for consideration by the minor grants panel.

The balance of unallocated funds will be made available within Round Two of the 2014/15 Community Grants program.

Summary of recommendations by category

Table 3

Applications received

Applications recommended

Funding requested

Funding available

Funding recommended

Social support 61 56 $61,000 $40,000 $55,800

Community initiative support

7 7 $2,100 $9,000 $2,100

Individual initiative support

8 7 $2,400 $4,000 $1,950

Youth equity sports 2 0 $400 $5,000 $0

Community development 26 17 $111,510 $90,000 $72,447

Arts, culture and events 16 9 $60,191 $27,500 $27,500

Sustainable environment 9 6 $38,478 $15,000 $16,720

Recreation capital works 11 5 $197,822 $60,000 $60,000

Community capital support

6 3 $52,775 $225,000 $22,775

Total 146 110 $526,676 $475,500 $259,292


All unsuccessful applicants will be provided with the opportunity to meet with council officers who can advise them about alternative funding options and support them to strengthen their approach to seeking funding. A small number of applications were deemed ineligible for funding.

Consultation

Feedback from grant recipients and community organisations has informed the development of the program. This included a survey of the 2013/14 application process in December 2014, completed by 54 applicants, both successful and unsuccessful.

Four community information sessions were held on the program. Council officers were also available to provide support for prospective grant applicants in the preparation of their application, in person, by phone or email.

Implications

1. Legislative

The program is in accordance with an objective and role of Council, specified by the Local Government Act 1989, to foster community cohesion, encourage active participation and improve the overall quality of life of people in the local community.

The Charter of Human Rights and Responsibilities Act 2006 has been considered for the program. The grants actively support the right of all people to participate in community life.


The program objectives are directed by the four themes that reflect the Community Vision MV2035 – Friendly and Safe, Clean, Green and Beautiful, Sustainable Living, and Vibrant and Diverse. Specifically, the administration of the program supports Strategic Objective 1.5.4 of the Council Plan 2013-2017; ‘Strengthen the capacity of local community organisations through the provision of grants, training, and other support.’

3. Financial

The 2014/15 budget for the community grants available in round one is $475,500. This is distributed through the following categories:

Social support grants $40,000

Community initiative support grants $9,000

Individual initiative funding scheme $4,000

Youth equity sports grants $5,000

Community development grants $90,000

Arts, culture and events grants $27,500

Sustainable environment grants $15,000

Community capital support grants $225,000

Recreation capital works funding scheme $60,000


4. Environmental

Council’s City Sustainability Policy has contributed to an enhanced community awareness of environmental issues. Council will continue to work with community groups and individuals to develop projects that have an environmental benefit and strong community impact.

Conclusion

Council’s community grants program is one of the most important ways in which Council partners with the community to strengthen participation and deliver projects that contribute to enhanced social inclusion outcomes. The 2014/15 program has consolidated grants communications, guidelines and timelines as the first stage of a two stage review. The second stage of the review will consist of an in-depth analysis of the grants Council offers and its administrative processes.


APPENDIX A

Applicants recommended for 2014/15 Community Grants Program funding

Social support grant applicants recommended for funding Amount

1 1st Milleara Scout Group $1,000

2 Able Hearts Playgroup $1,000

3 Aberfeldie Baptist Church Playgroup $1,000

4 Avondale Anklebiters Playgroup $1,000

5 Avondale East Keilor Senior Citizens Club $1,000

6 Avondale Heights Grandparents Playgroup $1,000

7 Avondale Heights Greek Pensioners and Elderly Citizens Club $1,000

8 Black River Macedonian Australian Fishing Association Avondale Heights $900

9 Bowes Avenue Playgroup $1,000

10 Circolo Pensionati Italiani di Airport West $1,000

11 Circolo Pensionati Italiani di Ascot Vale $1,000

12 Circolo Pensionati Italiani Di North West Essendon $1,000

13 Country Women’s Association $1,000

14 Dads North West $1,000

15 Doutta Galla Ladies Probus $1,000

16 Eritrean Foundation for Culture and Settlement, The $1,000

17 Essendon Retired Men’s Social Tennis Club $1,000

18 Essendon Legacy Widows Club $1,000

19 Essendon Probus Club $1,000

20 Essendon & District Diabetes Support Group $1,000

21 Essendon Quilters $1,000

22 Essendon & Broadmeadows Philatelic Society $1,000

23 Essendon Parkinson’s Support Group $1,000

24 Essendon & District Garden Club $1,000

25 Flemington Chinese Golden Age $1,000

26 Flemington Theatre Group $1,000

27 Flemington Turkish Women’s Group $1,000

28 Greek Elderly Citizens of Moonee Valley $1,000

29 Italian Pensioners Group of Keilor $1,000

30 KAYYO Oromo Women’s Group $1,000

31 Keilor Activities for Older Adults $1,000

32 Keilor East Scottish Country Dance Group $1,000


Social support grant applicants recommended for funding Amount

33 Lincoln Road Playgroups $1,000

34 Macedonian Senior Citizens Group of Avondale Heights $1,000

35 Macedonian Women’s Senior Group of Avondale Heights $900

36 Maltese Senior Citizens Club Airport West $1,000

37 Moonee Ponds Japanese Playgroup $1,000

38 Multicultural Skills Exchange Group for Women $1,000

39 Niddrie Neighbourhood Watch $1,000

40 Niddrie Senior Italian Citizens Club $1,000

41 Niddrie Seniors Walking Group $1,000

42 North Essendon Uniting Church Craft Group $1,000

43 North West Multiple Birth Club $1,000

44 Old Citizens Ascot Vale & Districts $1,000

45 Older Eritrean Women’s Group, The $1,000

46 Parkville Panthers $1,000

47 Probus Club of City of Moonee Valley Ladies Incorporated $1,000

48 Probus Club of Essendon Central, The $1,000

49 Probus Club of Essendon City $1,000

50 Seniors Friendship Group $1,000

51 St Johns Friendship Club $1,000

52 Strathmore Heights Greek Senior Citizens Club $1,000

53 Vietnamese Playgroup $1,000

54 Yemen Community Group $1,000

55 Young Eritrean Mother’s Group, The $1,000

56 Young Oromo Women’s Muslim Association (YOWMA) $1,000

Total recommended for social support $55,800

Community initiative support grant applicants recommended for funding Amount

1 East Keilor Scottish Country Dance Group $300

2 Emma Barry (individual) $300

3 Essendon & District Garden Club $300

4 Greek Elderly Citizens Club of Moonee Valley $300

5 Lincoln Rd Playgroups $300

6 North Essendon Kindergarten Parent Advisory Group $300

7 St John’s Friendship Club $300

Total recommended for community initiative support $2,100


Individual initiative funding scheme applicants recommended for funding Amount

1 Bridie Keogh – Taekwondo World Cadet Championships in Azerbaijan $300

2 Elias Fernandez – Hockey National Championships $300

3 Stephanie Leyden – Ballroom Dancing World Championships in Moldova $300

4 Felix Melder – Hockey School Sports Australia Championships $300

5 Harrison Birch – AFL Umpiring School Sports Australia (Sydney) $150

6 Hamish Dugdale – Canoe Polo World Championships in France $300

7 Tania Dugdale – Canoe Polo World Championships in France $300

Total recommended for individual initiative funding scheme $1,950

Community development grant applicants recommended for funding

No Organisation Project Amount

1 Able Australia Services School holiday program for young people with disabilities aged 12-17.

$4,800

2 Airport West Football Club Establish an Australian Rules football team for girls aged 14-18.

$3,000

3 Australian Oromo Community Association in Victoria

Workshops that raise awareness of women’s cancers in the Oromo community and encourage engagement in western medicine.

$4,000

4 Avondale Heights and East Keilor Residents Association

Festival celebrating the many cultures of the local Avondale Heights area.

$4,000

5 Collins Street Baptist Benevolent Society (‘Urban Seed’)

‘Good G.A.M.E Soccer’, an afterschool junior soccer program that also trains teenagers to run and coach the teams.

$5,000

6 KAYYO Oromo Women’s Group

Leadership and governance training program aiming to empower women in the Oromo community.

$4,000

7 Moonee Ponds Bowling Club Junior bowls program in partnership with Moonee Ponds Primary School, and a ‘community challenge’.

$4,000

8 Moonee Valley Interfaith Network

Creating a short film that celebrates religious diversity in Moonee Valley.

$5,000

9 Moonee Valley Legal Service Establishing a community advisory committee and a youth advisory committee to the MVLS.

$4,775

10 Muslim Eritrean Girls Group of Australia

Workshops that raise awareness of mental health and wellbeing for young African women.

$4,000


Community development grant applicants recommended for funding

11 North Melbourne Language and Learning

In partnership with the Eritrean Young Mothers Group, deliver culturally sensitive workshops on health and nutrition, and produce a bilingual health resource.

$5,000

12 Rabita Centre Australia Series of workshops on racism and discrimination, community legal education and career guidance to assist East African youth to overcome barriers

$5,000

13 Somali Community Incorporated

Information sessions on community safety for young people delivered by community leaders and Victoria Police.

$4,000

14 Sudanese Lucajang Group of Australia

Dinka community book fair, involving intergenerational reading and discussion of books, to learn about, share and celebrate Dinka culture.

$2,500

15 VICSEG New Futures Soccer scholarship program at Mount Alexander college, engaging at-risk youth in school work using soccer incentives to achieve identified goals.

$5,000

16 Vietnamese Playgroup Program of cooking classes and information sessions from different agencies, plus family outings.

$5,000

17 YMCA Victoria ‘Grey medallion’ aquatic education program for older adults.

$3,372

Total recommended for community development $72,447

Arts, culture and events grant applicants recommended for funding


1 Essendon & District Garden Club

Urban Garden Sculpturecycle Competition at Moonee Valley Festival 2015

$3,675

2 Essendon Historical Society

New equipment to support and expand the process of digitizing local historical records, enabling greater volunteer engagement and participation.

$1,200

3 Essendon Symphony Orchestra

Concert at the Clocktower Centre, incorporating an initiative to increase access to the concert for children with disabilities.

$2,500

4 Farnham St Neighbourhood Learning Centre

Expand community choir to develop a new program that uses choral singing as a way to teach English to people from CALD backgrounds.

$5,000

5 Flemington Association Incorporated

Identify Art Deco and interwar buildings, build a self-guided walking tour booklet including images and text, and then hold two guided walking tours.

$950


Arts, culture and events grant applicants recommended for funding

6 Mixed Nuts Media “Come and try” video training sessions over the course of two days for people with a lived experience of mental illness living in the City of Moonee Valley.

$4,425

7 Moonee Valley Brass Community concert series at the Clocktower Centre.

$2,500

8 Moonee Valley Legal Service

Six art and craft classes over six weeks for elderly residents, to provide an informal setting for engagement with MVLS and other local services. Artworks will be displayed at MVLS or Wingate Ave Community Centre.

$4,750

9 SMITH Theatre Productions

Theatre production on 'Not Another Broadway Show' - a youth variety show with original script.

$2,500

Total recommended for arts, culture and events $27,500

Sustainable environment grant applicants recommended for funding


1 East Keilor Sustainability Street Sustainable water management of community garden orchard by installing 2x 5500lt water tanks.

$2,300

2 Essendon & District Garden Club Open day and plant show with a focus on Australian plants.

$1,000

3 Flemington Primary School Develop the garden and grounds around the school and incorporate these into learning for students.

$3,000

4 Friends of Maribyrnong Valley Undertake a woody weed program that will remove boxthorn, briar rose and small peppercorns and a weed control program at Canning Street Reserve.

$4,100

5 Friends of Moonee Ponds Creek Two community planting days at a small pocket at Nursery Bend - to enhance plantings for habitat value and raise awareness about urban ecology.

$2,300

6 Melbourne Inner Northwest Transition Initiative (MINTI)

Provide community educational tools (primarily signage and information sheets) which develop knowledge and skills about growing, harvesting and cooking local food to support the food forest created in Farnham St park.

$4,020

Total recommended for sustainable environment $16,720


Community capital support grant applicants recommended for funding


1 Flemington Childcare Cooperative

Childcare bike racks and pram storage $2,775

2 Lincoln Road Playgroups Outdoor equipment and shade sail in the rear yard of the playgroup

$10,000

3 Wingate Avenue Community Centre

Outdoor equipment for Wingate men’s shed

$10,000

Total recommended for community capital support $22,775

Recreation capital works funding scheme applicants recommended for funding


1 15th Essendon Sea Scouts Main Hall/Toilet Painting and Kitchen Safety Upgrade

$7,000

2 Essendon Croquet Club External Painting and Repair of Clubhouse $6,000

3 Moonee Valley Bowls Club Solar Energy Electricity Generation $20,000

4 Strathmore Sports Club Electronic Scoreboard $15,000

5 Maribyrnong Park Bowls Club Bowling Green Refurbishment $12,000

Total recommended for recreation capital works funding scheme $60,000


9.9 Municipal Early Years Plan

File No: FOL/14/449

Author: Coordinator Family & Children Services Planning

Directorate: Community Services

Ward: Municipal

Purpose

To endorse the Draft Moonee Valley Early Years Plan 2014-22 for community consultation.

Executive Summary

Council’s Municipal Early Years Plan 2010-13 has expired and will now be known as the Moonee Valley Early Years Plan (MVEYP) 2014-22.

Council’s Draft MVEYP is an eight year strategic document that identifies the priorities for children and guides long term Family and Children’s service planning.

The Draft MVEYP 2014-22 presents a broadened scope from pregnancy to children 12 years. It provides an opportunity to bridge the gap through consolidating a policy continuum for children and young people – pregnancy to adulthood.

The key themes are framed around People, Places and Partnerships for children, and aims to foster social connection and promote strong children, families and partnerships in Moonee Valley.

The Draft MVEYP provided as Appendix A - (separately circulated) has now been prepared in consultation with community stakeholders.

A broad range of consultations were conducted that included children, parents, carers and grandparents, the general community, early years professionals, Councillors and senior management and officers from Council.

This final round of consultation is to ensure the draft plan reflects what we heard during the initial community and Council consultations.

Recommendation

That Council endorse the Draft Moonee Valley Early Years Plan 2014-22 provided as Appendix A for community consultation.

Background

Council’s previous plans for early years and youth addressed the needs of birth to eight years and 12 – 18 years respectively. However, children 9 to 12 years were an identified gap in these plans. This presented an opportunity for the new MVEYP to ‘bridge the gap’ for children 9 to 12 years. In 2013-14, partnerships with the Early Years Reference


Group (EYRG), broader service sector, community and children assisted the planning for the new MVEYP to establish priorities from pregnancy to 12 years.

The broader political context for the previous MEYP 2010-13 and the Draft MVEYP 2014-22 includes the Council of Australian Governments (COAG) working towards a shared early childhood vision across the Federal, State and Territory Governments’ through the National Reform Agenda. Subsequent strategies and frameworks provide a long term approach to ensuring the safety and wellbeing of Australia’s children. As well, they guide universal access to quality early childhood education and support nationally consistent education programming.

Simultaneously, the Victorian Government, through the Early Years Strategic Plan (2014) recognises the importance of children having a great start and opportunity to fulfil their potential. The Victoria’s Vulnerable Children Strategy (2013) identifies a priority for acting early to keep vulnerable children safe from harm and provide an opportunity to succeed.

In Moonee Valley, a range of early years programs are delivered through a comprehensive service system across the sector. Council programs are delivered to approximately 18,515 children and families annually. Council works closely with partners from Federal and State Government and a range of not for profit agencies including community health, early intervention, disability and pregnancy support, playgroups, education and parent representatives. These partnerships have advanced service provision and increased capacity, outreach and aided early intervention and social inclusion. These partnerships are critical for promoting best outcomes for children at a time of significant sector reform in the early years.

It is essential that Council work closely with parents, the community and service sector to ensure access and social inclusion for all families and children to maximise the best outcomes for children. To this end, developing clear priorities for service delivery is a must.

Discussion

The Draft MVEYP 2014-22 was developed through undertaking broad consultation with the service sector, parents and community and follows the implementation of significant Government reform of early years services. The reform has had substantial impact for how these services are planned and delivered: infrastructure, service capacity, staffing levels, qualifications, regulations, partnerships and community expectations. The reform has strengthened models and philosophy of practise and has laid the foundation for a new environment in early years. A number of key plans and reports have been developed to strengthen and guide practise.

The nationalisation of universal access for kindergarten has worked to enhance participation for children from disadvantaged backgrounds. In 2013, Council endorsed the Priority of Access Policy that sets out criteria for accessing kindergarten by a broader number of groups than previously. It includes children from Aboriginal and Torres Strait Islander families and children in families with a disabled person, for example.

In 2012, ‘The State of Victoria’s Children 2012’ was released and provided analysis of children’s health, wellbeing, safety, learning and development. Research evidence indicates that while Moonee Valley experiences areas of high advantage there are pockets of disadvantage within the municipality.


The broader early years service sector and the EYRG provide opportunities to improve coordination and outcomes for families and provide support, care and guidance necessary for children to thrive and grow.

The purpose of the Draft MVEYP 2014-22 is to clearly identify how the City of Moonee Valley may maximise the outcomes for children’s growth and development in consideration of research evidence and consultation results.

The central themes of the Draft MVEYP 2014-22:

People: inspire community connection, inclusion, support and participation of all children and families in Moonee Valley.

Places: stimulate, design in child and family friendly spaces for learning, play, leisure, celebration and getting about in Moonee Valley.

Partnerships: motivate innovation in how people and agencies work together to create a child-friendly Moonee Valley.

Key strategies contained in the Draft MVEYP 2014-22 elaborate areas of focus to meet priority areas and support the needs of children and families to maximise learning, growth, safety and health and wellbeing.

Consultation

The consultation activities were varied on account of the diverse needs of, and stakes in the MVEYP. More than 600 children and adults across the city shared their knowledge, views and aspirations for living in Moonee Valley. The consultation activities included:

‘Speak Out’, Moonee Valley Festival

A survey was developed for parents, early years’ educators, schools, government, health and welfare agencies and the community

The ‘Week with a Camera’ and collage making was undertaken with children from primary schools

‘3D Mind Mapping’ with preschoolers 3-5 years undertaken through a community childcare centre

Parent focus groups and telephone interviews

Practise reflection workshops and action planning workshop

Councillor Workshop, Senior Manager Workshop and cross section of Council Officers

The findings from previous Council led consultations were also reviewed to identify issues raised and common areas of interest.

It is proposed that consultation on the Draft MVEYP 2014-22 will take place between 30 October and 24 November 2014. The Draft MVEYP will be available on ‘Have Your Say’ section of Council’s website, Moonee Valley Libraries, early years’ centres and Citizens Services.


Implications

1. Legislative

The UN Convention on the Rights of the Child, 1989, Article 31, outlines that children have a right to participate fully in cultural and artistic life, play and be safe in an environment where wellbeing is being promoted.

The UNICEF Child Friendly Cities Initiative values the importance of children influencing local decisions, to walk safely on the street and meet friends and play. The Child Youth and Family Act (2005) and the Child Wellbeing and Safety Act (2005) prioritise the best interests of the child.

The Victorian Charter of Human Rights and Responsibilities Act 2006 refers to taking part in public life, freedom of movement and protection of families and children and rights to liberty and security (Article 17 (1) and (2) and Article 18 (1).

The Victorian Government has an expectation that all councils develop early years plans and this Draft MVEYP 2014-22 satisfies this requirement.


Implementation of the Draft MVEYP 2014-22 will contribute to the Council Plan 2013-17 Strategic Objectives:

1:2 Increase opportunities for social connection by designing services and programs that facilitate participation

1.4 Deliver high quality contemporary community services that are good value for money

2.3 Lift the level of functionality and sustainability of the municipality’s infrastructure

4.3 Ensure all Council services cater for the diverse communities within the city

5:3 Provide the community with meaningful and genuine opportunities to contribute to Council planning.

3. Financial

There are no direct financial implications from this report. Future actions from the Action Plan will be referred to the Council Annual Budget process.

4. Environmental

Projects implemented as an outcome of the Draft MVEYP 2014-22 will be consistent with Council’s City Sustainability Policy.

Conclusion

The Draft Moonee Valley Early Years Plan 2014-22 builds on the previous MEYP 2010-13 and caters for families from pregnancy to children 12 years. The MVEYP is an eight year strategic plan developed through consultation with the service sector, parents, children and the community. It identifies priorities for children – to maximise learning, health, safety and wellbeing.


9.10 68 Pin Oak Crescent, Flemington - Building Encroachment Over Council Land

File No: PR11013

Author: Coordinator Property Services

Directorate: Corporate Services

Ward: Myrnong

Purpose

To consider a proposal from the owner of 68 Pin Oak Crescent, Flemington to purchase a small portion of Council land which is incorporated within their property.

Executive Summary

The owner of 68 Pin Oak Crescent, Flemington has requested to purchase a 1.84m2 of Council land (certificate of title Volume 2885 Folio 909) which is incorporated within 68 Pin Oak Crescent, Flemington. This situation appears to have been in existence since the building at 68 Pin Oak Crescent was first constructed.

The owner is currently redeveloping the site and maintains that in order to preserve the facade of the building and be able to achieve a sale of that particular parcel of land which currently incorporates the 1.84m2 he seeks the land to be transferred from Council.

Whilst the land on title forms part of Pin Oak Crescent, it is classified as freehold title and therefore cannot be discontinued as a road and transferred to the applicant.

There are three viable options to resolve this issue:

1. Boundary re-alignment

2. Plan of Subdivision & sale of Council land and

3. License Agreement.

The preferred option is option 2, Plan of Subdivision and sale of Council Land. This provides for the land anomaly to be resolved and for corrected titles to be issued to both parties.

Should this option proceed, Council would be required to give consent for the lodgement of a 2 Lot Plan of Subdivision pursuant to Section 35(8) of the Subdivision Act 1988.

All costs are to be borne by the applicant.


Recommendation

That Council:

1. Consent to the lodgement of an application for a two lot subdivision on Council owned land abutting 68 Pin Oak Crescent, Flemington (Certificate of Title Volume 2885 Folio 909) pursuant to Section 35(8) of the Subdivision Act 1988.

2. Retain Lot 1 as a road and Lot 2 consisting of the 1.84m2 of occupied land by DANSAM INVESTMENTS Pty Ltd (the applicant) to be sold to the applicant at land value of $4,000 (GST excl).

3. Subject to the successful completion of recommendation 1, commence statutory procedures pursuant to Section 189 of the Local Government Act 1989 to dispose of Lot 2 to the applicant.

4. Authorise the Chief Executive to undertake any action required to replace Certificate of Title Volume 2885 Folio 909 (if required).

5. Note that all associated costs incurred by Council in the completion of the above tasks are to be borne by the applicant.

Background The subject land forms part of Pin Oak Crescent, Flemington. Refer Appendix A.

Council is the registered owner of a freehold parcel of land contained in Certificate of Title Volume 2885 Folio 909 which abuts 68 Pin Oak Crescent, Flemington. A small portion of this land (1.84m2) is incorporated within 68 Pin Oak, Crescent, Flemington and the land is occupied by a shop front window which is subject to an overlay.

The owner maintains that in order to preserve the facade of the building and be able to achieve a sale of that particular parcel of land containing the 1.84m2 he requires the land to be transferred from Council.

68 Pin Oak Crescent, Flemington – subject land 1.84m2 – Façade removed to be restored


Land Dimensions: Rectangular block approximately 215m2

Title Particulars: Volume 2827 Folio 244

Subject Land (Area of Parcel)

Irregular shape 1.84m2 on Certificate of Title Volume 2885 Folio 909

Current Zoning:

C1Z, Within a Heritage Overlay

Encumbrance: Heritage Overlay

Comments:

The subject land is occupied and included within the fenced boundary of 68 Pin Oak Crescent. This situation appears to have been in existence since the building was first constructed.

The land is not a road and therefore cannot be discontinued.

General: Subject land contained in Certificate of Title Volume 2885 Folio 909

The facade cannot be altered due to the Heritage Overlay protection. MV/21597/2010

The applicant has temporarily removed the facade in order to restore it and provide for an additional entrance to the site as per MV/21597/2010

As the land is freehold title it cannot be discontinued as a road and transferred to the applicant.

There are three viable options to resolve this issue.

1. Boundary re-alignment

The applicant has advised that the transfer by “boundary re-alignment” is his preferred option. Refer letter at Appendix B.

This process would involve a joint application with Council, involving land contained in Certificate of Title Volume 2827 Folio 244 owned by the applicant and Council land contained in Certificate of Title Volume 2885 Folio 909.

The boundary re-alignment does not require a planning permit, but will require a survey and additional transfers at the time of registration.

In effect, the process merges the two titles (Council’s and the applicant). From there, two new titles are issued with the corrected boundaries; however both titles are in joint names and additional transfers need to be lodged to reflect the correct owners of each parcel of land. A new Title would be issued to Council as a Road.

2. Plan of Subdivision and Sale of Council Land

This is the traditional method of transferring a parcel of land.

Council would need to approve a two lot subdivision of Certificate of Title Volume 2885 Folio 909 under section 35(8) of the Subdivision Act 1988 and then subject to the successful completion of statutory procedures under S189 of the Local Government Act 1989, transfer the lot containing 1.84m2 of occupied land to the applicant. This lot would then need to be consolidated with the applicant’s Certificate of Title Volume 2827 Folio 244. The remaining lot will be declared a road and remain in Council ownership.


3. License Agreement

Council’s Building Encroachments and Projections Affecting Public Space – Roads, Reserves and other Council Land Policy provides scope for Council to license the use of the subject land.

Council can enter into a S173 Agreement under the Planning and Environment Act 1987 with the applicant whereby Council licenses the use of the 1.84m2 of land being occupied by the applicant. The Agreement is registered on title and would run with the life of the property.

Another complicating factor is that Council does not possess the original Certificate of Title (Volume 2885 Folio 909).

A check of Council’s historical records and discussions with Melbourne City Council (former owner of the land pre amalgamation) has revealed that neither Moonee Valley nor Melbourne City Councils ever had possession of title.

Advice from the Titles Office indicates that pursuant to section 104 (5) of the Transfer of Land Act 1958, the Registrar at his discretion may dispense with the need to apply for a new certificate. This section is used when the original title is to be replaced by a Plan of subdivision.

The applicant maintains that he wishes to purchase the 1.84m2 parcel of land outright (either option 1 or 2) and has agreed to pay for all associated expenses incurred by Council refer Appendix B.

Consultation

Consultation has been carried out with the applicant, Council’s Surveyor (Barker Monahan) and the Planning Department.

Implications

1. Legislative

The statutory process applying to this proposal is:

Section 31 Transfer of Land Act 1958 to replace missing Title (if required).

Option1: Boundary re-alignment,

Council approve the process;

Lodging of a plan of survey to the titles office (no planning permit required);

Issue of amended titles in both parties name;

A further transfer would then be required to amend the title ownership details;

Option 2: Plan of Subdivision and Sale of Council Land

Council approval to lodge a plan of subdivision

Subdivision approved (section 35(8) Subdivision Act 1988)

Transfer of land to applicant (pursuant to section 189 Local Government Act 1989)

Issue of a new Title as road for remaining lot to Council.


Option 3: Licence Agreement under the Planning and Environment Act 1987

Preparation of a S173 Agreement under the Planning and Environment Act 1987 under delegation.


Council has acted in accordance with its Road Discontinuance and Sale of Land Policy and the Local Government Best Practice Guidelines for the Sale and Exchange of Land in assessing the proposal to sell the land to the applicant.

All actions will be in accordance with Council’s Road Discontinuance and Sale of Land Policy and the Local Government Best Practice Guidelines for the sale and Exchange of land.

3. Financial

The land has been valued at $4,000. (GST excl.) Refer Appendix C.

The costs in order to achieve the transfer are in the order of

Option 1 Boundary re-alignment $4,000 - $6,000 (GST excl.)

Option 2 Plan of Subdivision and sale of Council land

$8,000 - $10,000 (GST excl.)

Option 3 Licence Agreement under the Planning and Environment Act 1987

$2,000 - $3,000 (GST excl.)

All costs shall be borne by the applicant.

4. Environmental

There are no significant environmental implications.

Conclusion

Given the views of the applicant and the complexities of the matter, it is recommended that Option 2 - Plan of Subdivision and Sale of Council Land be adopted by Council.

Option 2 provides for the land anomaly to be resolved and for corrected titles to be issued to both parties.


APPENDIX A

Subject Land: 1.84m2 . Enclosed by Shop Window 68 Pin Oak

Crescent

Pin Oak Crescent


APPENDIX B


APPENDIX C


9.11 Moonee Valley City Council Annual Report 2013/14


Author: Business Performance Officer


Ward: Municipal

Purpose

The purpose of this report is to present the 2013/14 Annual Report, which has been prepared in accordance with Section 131 of the Local Government Act 1989 (the Act) as contained in Appendix A - (separately circulated).

Executive Summary

Council has prepared its Annual Report for 2013/14 as required under the Act. The report provides a review of Council’s performance over the reporting period and includes the Financial Report, Standard Statements and the Performance Statement.

The Act requires Council to submit its Annual Report to the Minister for Local Government by 30 September. The Annual Report 2013/14 was submitted to the Minister on 30 September 2014.

The Act also requires that, following submission of the Annual Report to the Minister, the availability of the report be advertised for a minimum of 14 days. Public Notices were placed in the Moonee Valley Leader and Weekly newspapers on 6 and 7 October 2014 respectively, and the Annual Report was made available for public viewing from 1 October 2014.

Further, Council is required to hold a meeting to consider the Annual Report within 30 days of providing the Annual Report to the Minister for Local Government.

Recommendation

That Council adopt the 2013/14 Annual Report provided as Appendix A.

Background Under Section 131 of the Act, all Councils are required to present an Annual Report to their community and to the Minister for Local Government. The Act and the Local Government (Finance and Reporting) Regulations 2004 prescribe what, as a minimum, is to be included in the Annual Report covering the operations of Council for the reporting year, including:

Review of Council’s performance against the Council Plan.

Legislative, economic or other factors impacting on performance.

Major policy initiatives, capital works, information on the nature and range of services provided and activities undertaken.


Details of Councillors and the administrative structure of Council.

Report against the key activities and priorities identified in the budget.

A set of audited standard, financial and performance statements.

All of these elements are contained in the Annual Report as well as performance highlights for the year. The Annual Report presents audited statements on Council’s financial performance during the financial year and its overall position as at 30 June 2014.

An important part of the democratic process is reporting back to the community on what Council has delivered with the money raised through rates, charges, fees and received as grants. Accounting to Moonee Valley’s citizens, businesses, service providers, community groups as well as State and Commonwealth Governments is fundamental to Council’s good governance.

Discussion

This is the first Annual Report to be delivered against the Council Plan 2013-17. Council has made good progress towards achieving the themes, strategic objectives, strategies and strategic indicators of the four-year Council Plan.

Council has prepared its Annual Report for 2013/14 as required under the Act. The report provides a review of Council’s performance over the reporting period. It also includes the Financial Report, Standard Statements and the Performance Statement, as adopted in principle on 26 August 2014 at Council’s Ordinary Meeting, prior to being sent to the Victorian Auditor-General for certification.

On 27 August 2014, Council received the Certified Independent Audit Report from the Victorian Auditor-General covering the Financial Report, Standard Statements and the Performance Statement.

In adherence with the Act, the Annual Report was submitted to the Minister on 30 September 2014.

Following submission of the Annual Report to the Minister, the availability of the report and details of the Council Meeting at which it is to be discussed and adopted were advertised for 14 days in line with legislative requirements. Public Notices were placed in the Moonee Valley Leader on 6 October and Moonee Valley Weekly on 7 October 2014.

The Annual Report has been available in hard copy from the Civic Centre and on the Council website from 1 October 2014.

The Act requires Council to hold a meeting to adopt the Annual Report after the 14-day public viewing period and within 30 days of submitting the report to the Minister.

Consultation



Implications

1. Legislative

The Local Government Act 1989 sets out requirements on Councils in relation to the Annual Report. To date, Council has adhered to these legislative requirements.


Council has set out its strategic direction and priorities through the Council Plan 2013-17 and the Budget 2013/14. Regular reporting to the community on outcomes occurs on a regular basis through a range of Council publications, consultation forums, information sessions and Council meetings.

Formal reporting to both the community and other stakeholders on Council’s performance and achievements against the strategic objectives of the Council Plan is through this Annual Report.

3. Financial

There are no financial or policy implications as a result of this report.

4. Environmental

There are no environmental implications as a result of this report.

Conclusion

The Annual Report 2013/14 is an important summary of what Council achieved during the financial year and its overall financial position.


9.12 Report on Tenders and Contracts Awarded

File No: FOL/10/358

Author: Manager Governance & Local Laws


Ward: Municipal

Purpose

To provide a report on tenders and contracts awarded by Council’s Tenders Committee since the last report was presented to Council at its meeting held 26 August 2014.

Executive Summary

This is a procedural and information report only.

Recommendation

That Council receive and note the report of Council’s Tenders Committee and tenders awarded at its meetings held on 9 September 2014 and 14 October 2014.

Background

The Tenders Committee is a Special Committee of Council established pursuant to Section 86(1) of the Local Government Act 1989 (‘the Act’), for the purpose of exercising Council’s powers, functions and duties relating to the consideration of tenders received and the awarding of a contract for works, goods and services with a value of more than $500,000, but not exceeding $4 million.

Although the proceedings of meetings of the Tenders Committee are confidential pursuant to section 89(2) of the Act (as they relate to contractual matters), all reports of tenders awarded by the Tenders Committee provide for the inclusion of the accepted tender amount (i.e. where it does not relate to a schedule of rates contract). Importantly, once Council has received its report from the Tenders Committee, that information is published on Council’s website.

Discussion

Since the last report to Council on 26 August 2014, the Tenders Committee met on 9 September 2014 and 14 October 2014 and awarded the following contracts:

Contract Awarded To Date Awarded

Tender Price (Excl GST)

Riverside Park Carpark and Playspace Construction

Red Centre Nominees (ABN 55 084 274 411)

9 September 2014

$731,903.40 (plus GST)


Telecommunications Services

Telstra (ABN 33 051 775 556)

14 October 2014

Schedule of Rates with a minimum spend of $909,000 over three (3) years

Strategic and Statutory Planning Consultancy Services Panel

Panel of Suppliers: a) Consultant Report

Writing and Planning Assessments:-

Urbaniste Town Planning Consultants Pty Ltd

Absolute Planning Solutions Pty Ltd

David De Giovanni Town Planning

LS Planning Pty Ltd

Meinhardt Infrastructure and Environment Pty Ltd

b) Planning Appeal Advocates:-

David De Giovanni Town Planning

LS Planning Pty Ltd

Song Bowden Planning

c) Specialist Heritage Consultancy Services and Witnesses:-

Bernadette De Corte

d) Specialist Urban Design Consultancy Services and Witnesses:-

Hansen Partnership Pty Ltd

AECOM Australia Pty Ltd

GHD Pty Ltd

14 October 2014

Schedule of Rates


e) Specialist Environmental and Engineering Consultants:-

Aurecon Australia Pty Ltd

Diomides & Associates Pty Ltd

Consultation


Implications

1. Legislative

There are no direct legislative implications that arise from the presentation of this report to Council.


This report aligns with Council Plan 2013-2017 Theme 5 – excellence in governance, in particular the strategic objective of demonstrating to ratepayers that Moonee Valley is financially sustainable.

There are no Human Rights implications resulting from this report.

3. Financial

This report does not have any direct financial implications.

4. Environmental

There are no environmental implications resulting from this report.

Conclusion

It is recommended that Council receive and note the report.


9.13 Report on Assemblies of Council




Ward: Municipal

Purpose

The purpose of this report is to present to Council, the written records of Assembly of Councillors held in accordance with the provisions of Section 80A(2)(a) and (b) of the Local Government Act 1989 (“the Act”).

Executive Summary

It is a requirement that the Chief Executive ensures that the written record of an Assembly of Councillors is, as soon as practicable, reported at an Ordinary Meeting of the Council; and incorporated in the minutes of that Council meeting.

Recommendation

That Council receive and note the written records of Assembly of Councillors, provided as Appendix A, received since the last report to Council in September 2014.

Background

In accordance with Section 80A (1) & (2) of the Act, the Chief Executive Officer is to ensure that a written record of an Assembly of Councillors is, as soon as practicable, reported at an Ordinary Meeting of the Council; and incorporated in the minutes of that Council meeting.

Furthermore, the written record of an Assembly of Councillors is both kept for a period of 4 years after the date of the Assembly; and made available for public inspection at the offices of the Council for a period of 12 months after the date of the assembly.

Discussion

Section 76AA of the Act defines an Assembly of Councillors as a meeting of an Advisory Committee of the Council, if at least one Councillor is present, or a planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be:

a) the subject of a decision of the Council; or

b) subject to the exercise of a function, duty or power of the Council that has been

delegated to a person or committee but does not include a meeting of the Council,

a Special Committee of the Council, an Audit Committee established under section

139, a club, association, peak body, political party or other organisation.


Section 80A (1) and (2) of the Act provides that:

1. At an Assembly of Councillors, the Chief Executive Officer must ensure that a written record is kept of—

a) the names of all Councillors and members of Council staff attending;

b) the matters considered;

c) any conflict of interest disclosures made by a Councillor attending under

subsection (3); and

d) whether a Councillor who has disclosed a conflict of interest as required by

subsection (3) leaves the assembly.

2. The Chief Executive Officer must ensure that the written record of an assembly of Councillors is, as soon as practicable—

a) reported at an ordinary meeting of the Council; and

b) incorporated in the minutes of that Council meeting.

Records of Assemblies of Councillors, held since the last report to Council in September 2014, are provided as Appendix A.

Consultation

All Council staff have been informed of Council’s obligations under the Act.

Implications

1. Legislative

This report is presented to Council in accordance with Section 80A of the Act. As this is a mandatory reporting requirement, there are no Charter of Human Rights implications for Council.


In presenting this report to Council, Council is achieving its strategic objective of a dynamic, effective and accountable organisation through excellence in governance.

3. Financial

There are no financial implications resulting from the presentation of this report.

4. Environmental

There are no environmental implications resulting from the presentation of this report.

Conclusion

Council has an obligation under Section 80A (2) (a) & (b) of the Act, to present all records of Assemblies of Councillors to an Ordinary Meeting of Council. By receiving and noting this report, Council is ensuring compliance with this provision.


APPENDIX A

RECORD OF ASSEMBLY OF COUNCILLORS

Tuesday, 16 September 2014 at 6.30pm at the Moonee Valley Civic Centre

PRESENT

Councillors:

Jan Chantry, Nicole Marshall, Shirley Cornish, Jim Cusack, Paul Giuliano, Narelle Sharpe and John Sipek. Officers:

Neville Smith Chief Executive Tony Ball Director Community Services Anthony Smith Director Corporate Services Scott Widdicombe Director Environment & Lifestyle Peter Gaffney Acting Director City Works & Development Henry Bezuidenhout Manager Strategic & Statutory Planning Sue Hecker Manager Leisure & Open Space Planning Carey Patterson Manager Building, Health & Property Services Adrian Murphy Manager Economic Development & City Sustainability Angela Walter Manager Communications & Corporate Planning Troy Watson Manager Library & Learning Maria Weiss Acting Manager Aged & Disability Gary Mills Coordinator Property Services Jason Sharpe Coordinator Economic Development Christina Collia Strategic Policy Officer Bridget Maplestone Strategic Research & Policy Officer CONFLICT OF INTEREST DISCLOSURES Nil. MATTERS CONSIDERED 1. Library Future Infrastructure Plan and 5 Treadwell Road, Niddrie

2. Municipality Appearance

3. Economic Development Marketing Plan

4. Strategic Planning Projects

5. Developer Contributions including Parking Plan Overlay C147 Leighton's DPO Residential Zone Translations (Advisory Committee Report)

6. Moonee Valley Men's Shed - Strathmore

7. 101 Arcade Way - Future Use

8. MAV State Council Motion

9. Items of a general nature raised by Councillors and Officers

RECORD COMPLETED BY

Anthony Smith Director Corporate Services



Tuesday, 23 September 2014 at 6.30pm at the Moonee Valley Civic Centre

PRESENT

Councillors:

Jan Chantry, Nicole Marshall, Shirley Cornish, Jim Cusack, Paul Giuliano, Cam Nation, and Andrea Surace. Officers:

Anthony Smith Acting Chief Executive Tony Ball Director Community Services Bryan Lancaster Director City Works & Development Yvonne Hansen Manager Governance & Local Laws Sue Hecker Manager Leisure & Open Space Planning Vera Mitrovic-Misic Coordinator projects & Approvals Letitia Duncan Media & Communications Team Leader CONFLICT OF INTEREST DISCLOSURES Nil. MATTERS CONSIDERED 1. 28 Grandview Road, Niddrie

2. 90 Clydesdale Road, Airport West

3. 2 - 50 Park Crescent, Aberfeldie - Construction of a sports pavilion in a Design Development Overlay and in a Land Subject to Inundation Overlay

4. 489 Mt Alexander Road, Moonee Ponds

5. 52-54 St. Leonards Road, Ascot Vale

6. 194 Roberts Road, Airport West

7. Amendment C147 - Development Plan Overlay for 40 Hall Street and 34-36 Margaret Street, Moonee Ponds

8. 2014-15 Capital Works Status Report (September 2014)

9. Proposal to Extend Racecourse Road Alcohol Restrictions

10. Timor Leste – Liquica District Agreement

11. Report on Assemblies of Council

12. Report on Advisory Committees

13. Notice of Motion – Use of Technology for Council Meetings

RECORD COMPLETED BY

Anthony Smith Acting Chief Executive



Tuesday, 7 October 2014 at 6.43pm at the Moonee Valley Civic Centre

PRESENT

Councillors:

Jan Chantry, Nicole Marshall, Shirley Cornish, Jim Cusack, Paul Giuliano, Cam Nation, and Narelle Sharpe. Officers:

Neville Smith Chief Executive Tony Ball Director Community Services Bryan Lancaster Director City Works & Development Anthony Smith Director Corporate Services Scott Widdicombe Director Environment & Lifestyle Henry Bezuidenhout Manager Strategic & Statutory Planning Adrian Murphy Manager Economic Development & City Sustainability Gilbert Richardson Manager Technical Services Maria Tence Manager Arts & Culture Angela Walter Manager Communications & Corporate Planning Ellen Mitchell Coordinator Environment & Sustainability Colin Harris Senior Strategic Planner CONFLICT OF INTEREST DISCLOSURES Nil. MATTERS CONSIDERED 1. Spirit of Moonee Valley Update

2. WAGA's Low Carbon West and Climate Change Adaptation Strategies

3. East West Link Update

4. 40 Hall Street, Moonee Ponds - Leighton Development Plan

5. MVRC Ministers Decision Update


RECORD COMPLETED BY




Tuesday, 14 October 2014 at 6.54pm at the Moonee Valley Civic Centre

PRESENT

Councillors:

Jan Chantry, Nicole Marshall, Jim Cusack, Paul Giuliano, Cam Nation, Narelle Sharpe and Andrea Surace. Officers:

Neville Smith Chief Executive Bryan Lancaster Director City Works & Development Anthony Smith Director Corporate Services Scott Widdicombe Director Environment & Lifestyle Jim Karabinis Acting Director Community Services Henry Bezuidenhout Manager Strategic & Statutory Planning Sue Hecker Manager Leisure & Open Space Planning Carey Patterson Manager Building, Health & Property Services Adrian Murphy Manager Economic Development & City Sustainability Amanda Allen Coordinator Sport & Recreation Gary Mills Coordinator Property Services Karina Viksne Coordinator Family & Children Services Planning Alana Stevens Communications and Media Officer CONFLICT OF INTEREST DISCLOSURES Nil. MATTERS CONSIDERED 1. WAGA Climate Change Adaptation Strategy and Action Plan

2. Draft Sports Development Plan

3. Low Carbon West Strategy

4. 2014/15 Community Grants

5. Municipal Early Years Plan

6. Moonee Valley City Council Annual Report 2013/14

7. 68 Pin Oak Crescent, Flemington - Building Encroachment Over Council Land

8. Lincoln Park - 66-68 Lincoln Road, Essendon - Land Use Issues

9. Planning Scheme Amendment C145 - Newmarket Station Heritage Overlay

10. Strategic Planning Advisory Committee Nominations

11. 40 Hall Street and 34-36 Margaret Street, Moonee Ponds - Development Plan

12. Moonee Valley Racecourse Proposal - Amendment C120 and C124 - Gazettal Notice

13. East West Link Update


RECORD COMPLETED BY



9.14 Report on Advisory Committees

File No: FOL/12/69



Ward: Municipal

Purpose

To present the minutes of Council’s Advisory Committee meetings received since the last report to Council held in August 2014.

Executive Summary

The minutes of Advisory Committee meetings received since the last report to Council are submitted for consideration.

Recommendation

That Council:

1. Receive and note the following confirmed Advisory Committee Meeting Minutes, received since the last report to Council in August 2014:

a) Integrated Waterways Advisory Committee held 4 July 2014 (Appendix A);

and

b) Early Years Reference Group held 12 August 2014 (Appendix B).

2. Note that the Place Naming Committee approved ‘in-principle’ the name of “Hallkeeper Lane” for the western section of Puckle Lane that runs at the rear of 82-102 Puckle Street, Moonee Ponds.

Background

Council at its Statutory Meeting on 29 October 2013 appointed representatives to Advisory Committees, up to the month of October 2014.

Minutes from these meetings are presented to Council for information purposes.

Discussion

A review of the minutes of the meeting of the respective Advisory Committees reveals the following observations and items of interest:

a) Integrated Waterways Advisory Committee – 4 July 2014

b) Committee members received updates on actions and items arising from the

previous minutes, including the Moonee Ponds Creek Coordinating Committee

end of operation, issues relating to parkland adjacent to Steele Creek, and the

Maribyrnong River Design Guidelines; were provided with an update of the

Walking and Cycling Strategy; discussed Cr Cornish’s Notice of Motion in

reference to Public Transport Improvements in Avondale Heights and Keilor East;


discussed the implications of the Flemington Racecourse Redevelopment; were

advised of the Water Sensitive Urban Design Guidelines and the benefits to our

waterways; were advised of the end of consultation for the Urban Ecology Strategy

and discussed a number of general business items such as the Afton Street

Pedestrian Bridge and the 2014 National Landcare Conference.

c) Early Years Reference Group – 12 August 2014

d) Committee members received an update on the Moonee Valley Municipal Early

Years (MEYP) 2014 framework; discussed the draft MEYP strategic directions;

and received member updates from Council, Playgroup Victoria, Caroline

Chisholm, and the Department of Education and Early Childhood Development.

Place Naming Committee update

Council’s Place Naming Committee is required to consider from time to time proposals concerning the naming of roads and features within the municipality. It is advised that the Committee approved ‘in-principle’ the name of “Hallkeeper Lane” for the western section of Puckle Lane that runs at the rear of 82-102 Puckle Street, Moonee Ponds, as that section of the laneway needs to be renamed as it no longer forms a continuous road with the eastern section of Puckle Lane. This proposal is currently subject to further public consultation.

Consultation

The nature of this report does not require any consultation to be undertaken, but rather the coordination and compilation of minutes of the meetings held during the reporting period.

Implications

1. Legislative

There are no legislative implications in receiving this report.


In presenting this report to Council, Council is achieving its strategic objective of a dynamic, effective and accountable organisation through excellence in governance.

3. Financial

There are no financial implications resulting from the presentation of this report.

4. Environmental

There are no environmental implications resulting from this report.

Conclusion

Advisory Committees allow for a more efficient and effective process of understanding specific areas, prior to being considered by Council.


PAGE 106

APPENDIX A

Moonee Valley Integrated Waterways Advisory Committee

Minutes

MEETING #6 held Friday, 4 July 2014 at 9am in the Council Chambers,

Moonee Valley City Centre, 9 Kellaway Ave, Moonee Ponds

Attendees Cr Shirley Cornish Chairperson

Elaine Brogan RivCel

Frank Kinnersley Friends of the Moonee Ponds Creek

Jesse Barrett Melbourne Water (River Health Officer)

Peter Somerville Friends of Maribyrnong Valley

Sue Hooper Friends of Steele Creek

Tony Smith Moonee Ponds Creek Co-ordination Committee

Virginia Moylan Friends of Five Mile Creek

Scott Widdicombe Executive Manager, Environment and Lifestyle

Mark Hammett Manager, Parks and Gardens

Michelle Gooding Conservation Ranger, Parks and Gardens

Jess Herrin EA, Environment and Lifestyle (Minute taker)

Invited Guest Kathleen Kemp Sustainable Transport Officer, MVCC

Apologies Cr Jim Cusack Myrnong Ward

Leigh Mitchell Melbourne Water

Lisa Freeman Parks Victoria (Maribyrnong Valley Parklands Ranger)

Mark Roberts Friends of Napier Park

Stuart Lacey Friends of Afton Street (Coordinator)

Terry Mundy Friends of the Moonee Ponds Creek

Tim Carver Parks Victoria (Maribyrnong Valley Parklands Ranger)


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Order of Business

Welcome Chair Cr Cornish opened the meeting at 9.03am and welcomed members. Apologies Chairperson noted apologies for Cr Jim Cusack, Leigh Mitchell, Lisa Freeman, Mark Roberts, Stuart Lacey, Terry Mundy and Tim Carver.

1. Confirmation of Previous Minutes

Moved by P Somerville, seconded by S Hooper that the Minutes of the Moonee Valley Integrated Waterways Advisory Committee Council held on Friday, 9 May 2014 be confirmed. It was noted that Sue Hooper’s name was spelt incorrectly within the previous minutes and corrections were made.

2. Declarations of Conflict of Interest Nil.

3. Actions Arising from Previous Minutes and Summary of Actions

3.1 Moonee Ponds Creek Coordinating Committee

T Smith advised that no formal letter had been sent to Council. Chair Cr Cornish advised if T Smith would like to forward any further correspondence to MVCC he can do so via Chair Cr Cornish.

M Gooding advised the Committee that Moonee Valley City Council are thankful for the work that the Moonee Ponds Creek Coordination Committee have achieved and Council officers will endeavour to support and continue the legacy of the Moonee Ponds Creek Coordinating Committee.

ACTION: No action required, information only.

3.2 Parkland adjacent to 24 Craig Street, East Keilor/Steele Creek

Issue 1 – Vegetation removal along creek by 29/24 Craig St

Issue is awaiting investigation by Local Laws. Council will ask that the resident reinstates removed plants to Melbourne Water satisfaction.

Issue 2 – Inconsistency of rear fences

Planning have received a request to alter the permit from the developer. They have requested further information and I have provided them with S Hooper’s photos to reinforce Friends concerns. There is an internal process which may not involve public consultation.

S Hooper requested to be kept informed in reference to this issue. M Gooding agreed that she will keep the Committee informed and will liaise with Venta Slizys, Coordinator Open Space and Urban Design for future updates.


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Issue 3 – Remediation of Council land adjacent (North) to 24 Craig St

Parks and Planning enforcement met with developer on site and have requested a landscape plan be developed for approval by Parks. MVCC has followed up with the developer to hurry this along.

ACTION: M Gooding to liaise with V Slizys and ensure the Committee, in particular S Hooper are informed of any updates in reference to this issue.

3.3 Maribyrnong River Design Guidelines

If you wish to download the Maribyrnong River Design Guidelines please do so via the following link:

www.dpcd.vic.gov.au/planning/plansandpolicies/waterways-planning/maribyrnong-river-planning

If you wish to be provided with a hard copy please contact J Herrin on 9243 8899 or [email protected]

ACTION: No action required, information only

3.4 Spirit of Moonee Valley

J Herrin provided the Committee with nomination forms for the Spirit of Moonee Valley.

It was advised that nominations for the Spirit of Moonee Valley awards are now open.

There are eight categories, one being Outstanding Services to the Environment.

The Committee were asked to consider anyone suitable for nomination.


4. Walking and Cycling Strategy

Kathleen Kemp, Sustainable Transport Officer presented information in reference to the Walking and Cycling Strategy. K Kemp advised the Walking and Cycling Strategy was adopted in 2012.

K Kemp contacted T Carver (Parks Victoria) in reference to action 9.14 in the Walking and Cycling Strategy - to advocate to Parks Victoria to build a weather-resistant path for the Maribyrnong River Trail from Lily Street to Brimbank Park.

K Kemp advised T Carver that Moonee Valley City Council regularly gets requests from residents and visitors to improve the Maribyrnong River Trail surface and signage from Canning St to Brimbank Park.

The current soft path is subject to flooding and erosion restricting access. Council is advocating for reconstruction of a path so that will be more resistant to flooding.

http://www.dpcd.vic.gov.au/planning/plansandpolicies/waterways-planning/maribyrnong-river-planning

http://www.dpcd.vic.gov.au/planning/plansandpolicies/waterways-planning/maribyrnong-river-planning

mailto:[email protected]


PAGE 109

This will also reduce maintenance costs, improve emergency access and improve water quality for the river. It will also increase visitor numbers to the area and increase the community’s awareness of the value of the Maribyrnong River and discourage anti-social behaviour such as riding motor bikes on these paths

K Kemp has asked T Carver to advise Parks Victoria’s priorities in terms of path surfaces in this area. For example the Yarra trail is generally sealed, however Banyule flats has remained as a soft path to retain local character and reduce travel speeds.

P Somerville advised that before any works can be done to the path, Melbourne Water will need to bring the river bank to a safe level.

If the Committee have any concerns in reference to this or any other questions in relation to sustainable transport they can contact K Kemp on 9243 9172 or [email protected]

ACTION: J Herrin to add Public Transport and Maribyrnong River as a standing agenda item to the IWAC meeting.

5. Notice of Motion - Public Transport Improvements in Avondale Heights and Keilor East

Chair Cr Cornish’s circulated her Notice of Motion in reference to Public Transport Improvements in Avondale Heights and Keilor East.

Please find Notice of Motion attached.


6. Flemington Racecourse Redevelopment

Chair Cr Cornish advised the Committee that revised plans for the Flemington Racecourse Development have been submitted and the building on Epsom Road is now 38 stories high. The other three buildings now range between 14 stories and 18 stories high. The original design indicated overshadowing of the Maribyrnong River, however the new designs now indicate there will be no overshadowing of the Maribyrnong River.

The revised plans have been lodged with the Minister of Planning and Council will receive information in reference to the development when consultation occurs. At this point in time it is anticipated Council will make their submission.

The Committee advised their concerns for the construction phase of the development, in particular to how the Maribyrnong River will be protected from drainage, stormwater runoff etc.

The Committee also advised their concern in reference to accessibility to the site and when access was available.

Chair Cr Cornish advised the Committee that when Council receives the plans for the development, they will be circulated to the Committee and the Committee are welcome to forward their comments and recommendations to Moonee Valley City Council.



PAGE 110

ACTION: J Herrin to provide link or forward development plans to the Integrated Waterways Committee once consultation commences.

7. Water Sensitive Urban Design Guidelines and the benefits to our waterways

Chair Cr Cornish advised the Committee that the Water Sensitive Urban Design Guidelines are now included in the Moonee Valley City Council Planning Scheme.

Chair Cr Cornish advised that Council is committed to the sustainable management of our resources and to minimising the impact we have on our environment.

Sustainable stormwater management, through WSUD, is important in improving the health of our local waterways - Moonee Ponds Creek, the Maribyrnong River, Steele Creek, Five Mile Creek and ultimately Port Phillip Bay.

WSUD also helps to make better use of stormwater as a precious resource, rather than wasting this to the detriment of our waterways and ecology.

Keeping water within the urban landscape is an important factor enabling us to have a greener, cooler and a more liveable city.

Chair Cr Cornish advised that for smaller developments there will be a WSUD condition on planning permits. Larger developments are required to submit a specific Environmental Impact Study when applying for a permit.

S Widdicombe advised the Committee that Melbourne Water provided Moonee Valley City Council with extensive information to form the WSUD guidelines and MVCC is thankful for this contribution.

If you wish to download the WSUD guidelines or view the fact sheets please do so from the following address:

http://mvcc.vic.gov.au/planning-and-building/planning/planning-forms-facts-sheets-and-checklists/water-sensitive-urban-design.aspx

If you wish to be provided with a hard copy please contact J Herrin on 9243 8899 or [email protected]


8. Grants and Funding

S Widdicombe advised applications for the Community Grants will soon be open for 2014/15. You can subscribe to the newsletter by sending an email to [email protected] this will ensure that you are sent an email when the grants are open.

The Environmental Grant has been revamped. They will assist Friends of Groups to deliver on projects, compared to previously only being able to use the grant for education, vegetation etc. And Capital Purchases will also be considered such as a trailer for community planting days.

There is now a Communications Grants for up to $500 available.






PAGE 111

And project grants for up to $1,500 and $5000 available. S Widdicombe advised the application forms for the grants have been simplified, in particular the small grant application has been simplified

The Council’s Capital Community Grants are for up to $10,000 and can be used to purchase equipment/buildings.

For further information please follow the following link:

http://www.mvcc.vic.gov.au/communitygrants

J Barrett advised that Melbourne Water Community Grants will be open sometime in September. Dates to be confirmed.

For further information please follow the following link:

www.melbournewater.com.au/getinvolved/applyforfunding/Pages/Community-grants-program.aspx

Melbourne Water are offering a Communication Support Grant of up to $500 and Project Grants up to $20,000.

M Gooding advised MVCC’s expression of interest to the Green Army through LeadWest has been approved. M Gooding advised there is a supervisor from Conservation Volunteers Australia who will work with the Green Army on five sites along the Maribyrnong River.


9. Urban Ecology Strategy

S Widdicombe advised the Urban Ecology Strategy has now finished consultation. S Widdicombe thanked the Committee for their feedback and submissions, in particular the Friends of Steele Creek’s submission.

It is anticipated that the Urban Ecology Strategy will be adopted by Council at the next Ordinary Council Meeting on Tuesday, 22 July.

In conjunction with the Urban Ecology Strategy is the Urban Ecology Photo Competition. S Widdicombe advised the Committee there were 161 entries. Chair Cr Cornish will be one of the judges on the selection panel.


10. Walk through Steele Creek & Napier Park

A catchment tour of Steel Creek will be held on Monday, 4 August at 9am. There will be a bus and walking component involved.

5 Mile Creek Catchment Tour

On Monday, 16 June, members from Chair Cr Cornish's Integrated Waterways Advisory Committee (IWAC) explored the 5 Mile Creek Catchment.

The 5 Mile Creek Catchment is entirely within Moonee Valley, originating from the Essendon Airport and then releasing in to the Moonee Ponds Creek at 5 Mile Creek Reserve, Essendon just north of Moreland Road.

http://www.mvcc.vic.gov.au/communitygrants

http://www.melbournewater.com.au/getinvolved/applyforfunding/Pages/Community-grants-program.aspx

http://www.melbournewater.com.au/getinvolved/applyforfunding/Pages/Community-grants-program.aspx


PAGE 112

The creek has three main tributaries; Woodlands Park, Magdala Avenue Easement and Napier Park. It travels through underground pipes for most of its length, above grounding just east of Haseldon St, near Glenbervie Train Station.

It was great to hear from the participants’ stories of their youth exploring the creek and even using it as their main paths to school as it provided a safe passage under the train line.

The catchment is also the subject of a recent grant from Melbourne Water which will model the stormwater and water quality treatment both public and private.

ACTION: M Gooding to forward a detailed email (and letter to E Brogan) advising details of the tour closer to the date.

11. General Business

11.1 Afton Street Pedestrian Bridge

P Somerville advised the Committee that Judy Maddigan of the Essendon Historical Society had contacted him in reference to the Afton Street Pedestrian Bridge. J Maddigan advised that Jim Livingston was instrumental in the proposal of the pedestrian bridge. J Maddigan wishes to have the bridge named after Jim Livingston, with a plaque detailing information in regards to Jim Livingston and the bridge.

ACTION: Cr Cornish to raise a Notice of Motion advising the Committee’s recommendation for the Afton Street Pedestrian Bridge to be named after Jim Livingston.

11.2 Melbourne Water Update

J Barrett advised Anna Zoldos is the new River Health Officer at Melbourne Water. A Zoldos will be involved with Merri Creek, Moonee Ponds Creek and Steele Creek.

ACTION: Information only, no action required.

11.3 2014 National Landcare Conference

M Gooding advised the Committee the 2014 National Landcare Conference is to be held from Wednesday, 17 September to Friday, 19 September. The conference will include a tour of the Maribyrnong River on the Blackbird visiting Canning St, Tea Gardens, Afton St Reserves and Maribyrnong Park.

ACTION: Information only, no action required.

Close of Meeting / Next Meeting

Chair Cr Cornish thanked everyone for coming.

The meeting closed at 10.23am.

The next meeting will be on Friday, 19 September 2014 at 9am.


PAGE 113

APPENDIX B

Early Years Reference Group

Minutes

Tuesday, 12 August 2014 at 10.30 a.m. at Moonee Valley Civic Centre,

9 Kellaway Ave, Moonee Ponds

Attendees Cr Narelle Sharpe Chair, Councillor Moonee Valley

Helen Cooney Caroline Chisholm

Dick Verwey DEECD

Rosie Dymus Playgroup Victoria

Jim Karabinis MVCC

Karina Viksne MVCC

Jennifer McCurry MVCC

Apologies Cr Nicole Marshall Chair, Councillor Moonee Valley

Anne Butterworth DEECD

Dianne Truccolo Parent Representative

Donna Margrie Noah’s Ark

Debbie Williams Parent Representative

Craig Moore cohealth

Order of Business

Welcome

Cr Narelle Sharpe welcomed members to the meeting.

1. Noting of previous minutes

The minutes of the previous meeting on 4 March were confirmed 1 April 2014. The MEYP development workshops were held 1 April, 6 May and 3 June 2014.

2. Declarations of Conflict of Interest

No conflicts were presented.


PAGE 114

3. Items

3.1 Municipal Early Years Plan (MEYP) 2014 development - update

An overview of the Moonee Valley MEYP framework was presented outlining the documentation informing the preparation of the draft (see attached). It comprised proposed outline for the draft plan, Annual Action Plan, Early Years Research Profile, Consultation Report and Survey Report. A synthesis of the transcript report undertaken by consultants will be prepared for other Council departments. The draft plan is expected to go to Council to be endorsed as a draft for public consultation in September/October and then adopted as a final plan later in the year.

3.2 Draft MEYP Strategic Directions – Themes

There was a discussion of the themes, commitment areas and possible strategies for the plan. It was suggested that the plan feature:

the Vulnerable Children’s Report, MCH and Early Years Strategies and research

inclusive of broader groups in additional needs

definition of decision making relevant for children

safety and children’s wellbeing

way finding for the theme: Places and for 8-12 year olds

The themes will be sent to the broader group to obtain comments.

4. General Business

4.1 Member updates

Jim Karabinis – MVCC

Council is currently undertaking an extensive service planning process over a 12 month period. It will identify the needs of the cities resources, is looking at integrated communities and the synergies for all service area outcomes. In recognition of the positive work to date with playgroups, Council is currently undertaking a workforce analysis and reviewing additional funding. The new Manager Family and Children is currently being recruited with a focus on implementing a social justice model for the community and staff business continuity. Children’s Week will be a series of events in partnership to celebrate the rights of the child.

Rosie Dymus – Playgroup Victoria

Playgroup Victoria (PV) has a partnership with Caroline Chisholm and working on a proposal for a joint pregnancy playgroup in Moonee Valley (MV). Playgroup Victoria may nominate the intergenerational playgroup, Gregory Lodge Nursing Home, Flemington, for a Playgroup Award.


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It is looking to partner with a gardening club to establish a permaculture playgroup. Currently, PV is trailing a procedure for transitioning parents groups to playgroups, and clarifying the role of PV, Council’s Family Strengthening Officer and Playgroup Resource Officer.

Helen Cooney – Caroline Chisholm The ‘Women for Women’ (W4W) Program successfully distributes goods to partner agencies on Fridays and receives goods from donors. This has been funded by the first year of the MVCC Partnership grant and will now pay for the Home Handy-Helpers (HHH) program. Caroline Chisholm is working to find the funds to continue the W4W program. The HHH program, funded by the Lord Mayor’s Charitable Fund has completed a successful 12 months. The program has strengthened networks with other agencies such as the Men’s Shed. It is a partnership program and will be funded for two further years by the MVCC partnership grant. Caroline Chisholm is also working with MV on an application to the state government for funds for its new building that will be a hub for services in area.

Dick Verwey – DEECD

There is a new memorandum of understanding with MCH which includes the following statement, “Service commitments principle for children known to child protection or CHILDFIRST, as a priority cohort for sustained engagement in all MCH Key Ages & Stages visits”. Currently MCH is undertaking a service improvement plan process. Lentara is arranging training sessions for 2015 kindergarten inclusion support guidelines and working with educators about their needs. Teachers should be aware that children who received Early Start Kindergarten, as 3 year olds, may also be eligible for Early Start Kindergarten Extension grant in the following year - if not eligible for a kindergarten fee subsidy. There is currently a capital round of funding. Initiatives to come out of the Early Years Strategic Plan include:

formalising the status of MEYP’s and develop networks

funding pilot program ‘Toddler Talking Trials

improving engagement of children in Out of Home Care with services

5. Close of Meeting / Next Meetings Tuesday, 14 October 2014, 10:30am-12:00 midday. Tuesday 9 December 2014, 10:30am-12:00 midday.