ordinary meeting of tawa community board agenda

69
TAWA COMMUNITY BOARD 8 FEBRUARY 2018 ORDINARY MEETING OF TAWA COMMUNITY BOARD AGENDA Time: 7:00 pm Date: Thursday, 8 February 2018 Venue: Tawa Community Centre 5 Cambridge Street Tawa Wellington MEMBERSHIP Jill Day Graeme Hansen Richard Herbert (Chair) Liz Langham Margaret Lucas (Deputy Chair) Jack Marshall Robyn Parkinson Malcolm Sparrow Have your say! You can make a short presentation to the Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this either by phoning 803-8334, emailing [email protected] or writing to Democratic Services, Wellington City Council, PO Box 2199, Wellington, giving your name, phone number and the issue you would like to talk about.

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TAWA COMMUNITY BOARD 8 FEBRUARY 2018

ORDINARY MEETING

OF

TAWA COMMUNITY BOARD

AGENDA

Time: 7:00 pm

Date: Thursday, 8 February 2018

Venue: Tawa Community Centre

5 Cambridge Street

Tawa

Wellington

MEMBERSHIP

Jill Day Graeme Hansen Richard Herbert (Chair) Liz Langham Margaret Lucas (Deputy Chair) Jack Marshall Robyn Parkinson Malcolm Sparrow

Have your say! You can make a short presentation to the Councillors at this meeting. Please let us know by noon the working day before the meeting. You can do this either by phoning 803-8334, emailing [email protected] or writing to Democratic Services, Wellington City Council, PO Box 2199, Wellington, giving your name, phone number and the issue you would like to talk about.

TAWA COMMUNITY BOARD 8 FEBRUARY 2018

Page 3

TABLE OF CONTENTS 8 FEBRUARY 2018

Business Page No.

1. Meeting Conduct 5

1. 1 Apologies 5

1. 2 Conflict of Interest Declarations 5

1. 3 Confirmation of Minutes 5

1. 4 Public Participation 5

1. 5 Items not on the Agenda 5

2. Oral Reports 5

2.1 Police update

2.2 Fire Update

2.3 Department of Corrections

2.4 Representation review

2.4 Neighbours Day update

TAWA COMMUNITY BOARD 8 FEBRUARY 2018

Page 4

3. Reports 7

3.1 Public Places Bylaw Review 7

3.2 Camp elsdon annual report for 2016/2017 37

3.3 Tawa Borough Scholarship Citation 59

3.4 Current or Upcoming council consultations and surveys 63

3.5 Resource Consent Applications and Approvals for 28 November 2017 to 15 January 2018. 65

3.6 Forward Programme 67

Questions

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Page 5

1 Meeting Conduct

1. 1 Apologies The Chairperson invites notice from members of apologies, including apologies for lateness and early departure from the meeting, where leave of absence has not previously been granted.

1. 2 Conflict of Interest Declarations Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

1. 3 Confirmation of Minutes The minutes of the meeting held on 7 December 2017 will be put to the Tawa Community Board for confirmation.

1. 4 Public Participation A maximum of 60 minutes is set aside for public participation at the commencement of any meeting of the Council or committee that is open to the public. Under Standing Order 3.23.3 a written, oral or electronic application to address the meeting setting forth the subject, is required to be lodged with the Chief Executive by 12.00 noon of the working day prior to the meeting concerned, and subsequently approved by the Chairperson.

1. 5 Items not on the Agenda Any item not on the agenda may only be discussed if a motion to discuss the item is passed by a unanimous resolution of the meeting; and: 1. The item is a minor item relating to the general business of the local authority; and 2. The Chairperson explains at the beginning of the meeting, at a time when it is open to

the public, that the item will be discussed at the meeting but no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting for further discussion; and

3. The Chairperson explains to the meeting why the item is not on the agenda and the reason why discussion of the item cannot be delayed.

2 Oral Reports

2.1 Police update

2.2 Fire Update

2.3 Department of Corrections

2.4 Representation review

2.4 Neighbours Day update

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.1 3. Reports

PUBLIC PLACES BYLAW REVIEW

Purpose

1. As part of the engagement and consultation process feedback is sought from Tawa Community Board on the revised Public Places Bylaw.

Summary

2. The Public Places Bylaw is required to be reviewed every 10 years.

3. The Public Places Bylaw is made under the Local Government Act 2002 and allows the Council to set controls on activities in public places which may cause a nuisance, relate to the use of any public place including the road, cemeteries, beaches and local and regional parks.

4. Staff have conducted a review and found that a bylaw remains the most appropriate way to regulate behaviours in public places.

5. To address issues relating to public places in Wellington, proposed changes to the bylaw include:

an extension to the Evan’s Bay freedom camping site to accommodate up to 30 extra vehicles (10 large and 20 standard sites);

amended powers to manage damage to public places which includes specifying that no person may damage or disturb anything in a public place; and

other minor changes for clarity including updating the wording.

Recommendation/s

That the Tawa Community Board:

1. Receive the information.

2. Provide feedback or make a submission if required.

Background

6. Public consultation took place from the 30th October and closed on the 7th of December.

7. The Council is keen to know what residents, ratepayers and stakeholders think about the review and the proposed changes. All parts of the bylaw are open to comment regardless of whether changes are proposed.

8. A copy of the Statement of Proposal is attached to this report for further information.

Discussion

9. The following questions were included in the consultation form.

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.1 Do you support the proposed change that the Council may restrict any activity

being undertaken in a public place to prevent material damage to the place or a nuisance or harm to any person? (clause 4.1)

Do you support the Council requiring people to apply for permission for busking/street entertainment? (clause 7)

Do you support clarifying the bylaw to reflect that informal or casual play in any public place does not require prior notice to Council? (clause 11)

Do you support the proposed extension of the Evan’s Bay freedom camping site? (clause 12 and map in Schedule 1)

Do you think the balance of providing for an additional 10 large vehicle sites, and 20 standard sites is appropriate?

Do you support the clarification that it’s an offence to disturb or damage naturally occurring things such as trees (as well as retaining the offence for their removal)? (clause 22.3t)

Are you aware that it is an offence to go eeling in public places and reserves in Wellington? (clause 22.3t)

Do you support a specific bylaw (in addition to current, general, littering laws) providing that it’s an offence to litter cigarette butts? (clause 22.3r)

Are there any other comments you wish to make on any part of the bylaw?

Next Actions

10. The Public Places Bylaw will be amended taking into account feedback and consultation submissions.

11. The amended bylaw will be taken back to City Strategy Committee in early 2018.

12. If there is any feedback please send to Alice Bates by the end of February.

Attachments Attachment 1. Statement of Proposal. Page 11

Author Alice Bates, Policy Advisor Authoriser Geoff Lawson, Principal Advisor

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.1 SUPPORTING INFORMATION

Engagement and Consultation

1. An engagement and consultation plan was developed and adhered to for this review, in accordance with the Council’s Significance and Engagement Policy.

Treaty of Waitangi considerations

2. Mana Whenua iwi are being consulted with and have no concerns with the review to date.

Financial implications

Notification: Costs associated with notifying the public of approved changes.

3. Freedom camping: If the proposed extension of the Evan’s Bay Marina freedom camping site was adopted, the cost of the proposed realignment and expansion at Evans’s Bay freedom camping site could include the following:

4. • Installation of car parking sensors - approximately $15,000

5. • Landscape screening - approximately $15,000

6. • New line markings – approximately $5,000

Policy and legislative implications

Existing Council Policies Implications

Footpath Management Policy

Provisions in the Footpath Management Policy on

sandwich boards were considered appropriate to remain in

the policy and not become part of the bylaw.

Outdoor dining is currently addressed in both the policy

and the bylaw.

The Policy was also discussed at the bylaw workshops as

there are a number of overlapping issues.

The underlying design principles of the Footpath

Management Policy are due to be reviewed in 2018

alongside the development of the Urban Design Guide.

Wellington Smokefree Action Plan

(SWAP) and future Smokefree

Strategy

The Smoke free Wellington Action Plan (SWAP) and future

Smoke free Strategy to be developed in 2018 is

considered the most appropriate way to target and

communicate wider behaviour change around smoking.

The Council is not able to ban smoking in public places

with a bylaw as smoking is a legal activity and to do so

would present a conflict with the Bill of Rights.

Guidelines for Temporary Signage

in Public Places

The Guidelines are current the Council’s reference

mechanism for staff and public guidance on applications,

approval and conditions. The bylaw is the enforcement

mechanism for offences under the Guidelines.

The Guidelines define that is an offence under the Public

Places Bylaw to place posters on any Council ornament,

statue, structure, building or facility in a public place

without the Council’s prior approval.

The Guidelines were considered during the bylaw review

process to be still fit for purpose and up to date. Issues

raised by staff were related to enforcement which can be

addressed by operational changes.

Commemorative Policies

The Council has a number of Commemorative Policies to

assist with the management of memorials. The bylaw sets

controls on appropriate use of cemeteries.

The Policies are the most appropriate way to provide

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.1 guidance for acceptable activities in cemeteries and will be

reviewed in due course.

Legislation Implications

Local Government Act 2002 The bylaw is made pursuant to the Local Government Act 2002.

Freedom Camping Act 2011 The freedom camping section of the bylaw is made pursuant to

the Freedom Camping Act 2011.

Litter Act 1979

The bylaw control relating to the cleaning of fish in a public

place is made pursuant to the Litter Act 1979.

Land Transport (Road User Rule)

2004

Section 11.6A Washing of Vehicles

A law was passed in August 2017 during the course of this

review which made vehicle window washing an offence

under the Land Transport (Road User Rule) 2004.

The current bylaw provision requiring a permit to work in

the road is not legally repugnant and can still exist

alongside the new legislation.

The Council does not need to enforce window washing

with a bylaw and may choose to let the Police directly

enforce the behaviour by issuing infringement fines under

the Road User Rule.

Land Transport Act 1998 An amendment to the Land Transport Act in 2011 updated

the bylaw-making powers previously in the Local

Government Act 1974 and moved these powers to the

Land Transport Act 1998 section 22AB.

Relevant sections in this bylaw which are now made under

the LTA 1998 section 22AB relate to Traffic in public

places, vehicle access and prohibiting vehicles on

beaches.

A new section has been added to the introduction of the

bylaw to clarify that these provisions are made under the

LTA 1998.

Risks / legal

7. The proposed bylaw has been legally reviewed and relevant feedback has been considered and incorporated. Officers note that due process has been followed, in accordance with the Local Government Act 2002.

This review relates to the appropriateness of both existing and new controls. Staff consider that the nature of the proposed changes are low risk.

Climate Change impact and considerations

8. There are no specific climate change implications for the Council associated with this policy.

Communications Plan

Once adopted officers will prepare public communications, and will notify submitters and the wider public of the changes made.

Health and Safety Impact considered There are no health and safety implications for the project at this stage.

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.2 CAMP ELSDON ANNUAL REPORT FOR 2016/2017

Purpose

1. To provide the Tawa Community Board members with an update of the activities of Camp Elsdon for the 2016/2017 financial year

Recommendation/s

That the Tawa Community Board:

1. Receive the information.

Background

2. Camp Elsdon provides low cost accommodation for youth in a bush environment close to the cities of Porirua and Wellington. It is organised through school, churches, sports and community groups. Tawa Community Board is one of the core members of Camp Elsdon

3. In December 2016 Ricard Herbert and Graeme Henson (as alternative representative) were appointed as representatives to the Camp Elsdon Board of Management.

Discussion

4. A copy of the 29th Annual Report and Financial Statements of Camp Elsdon is attached to this report.

Attachments Attachment 1. Camp Elsdon Annual Report for 2016/2017 Page 39

Author Ryan Wilson, Elected Member Support Advisor Authoriser Penny Langley, Manager Democracy Services

Kane Patena, Director Governance and Assurance

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.2 SUPPORTING INFORMATION

Engagement and Consultation

Not Applicable

Treaty of Waitangi considerations

Not Applicable

Financial implications

Not applicable

Policy and legislative implications

Not applicable

Risks / legal

Not applicable

Climate Change impact and considerations

Not applicable

Communications Plan

Not applicable

Health and Safety Impact considered

Not applicable

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.3 TAWA BOROUGH SCHOLARSHIP CITATION

Purpose

1. To advise the Tawa Community Board of the recipient of the annual award granted by the trustees of the Tawa Borough Scholarship Trust.

Recommendation/s

That the Tawa Community Board:

1. Receive the information.

2. Note the report of the trustees of the Tawa Borough Scholarship Trust.

Background

2. The Tawa Borough Scholarship Trust was established in 1989 after the Tawa Borough Council was amalgamated with Wellington City Council. Prior to amalgamation, the Tawa Borough Council donated the sum of $10,000 to establish a trust fund for the purposes of creating an annual award to recognise students of Tawa College who excelled in sporting and/or cultural endeavours. The establishment of the Trust recognises the close association between Tawa College and the Council.

3. The Trust Deed for the Tawa Borough Scholarship trust made provision for two trustees to be appointed by the Tawa Community Board, with the Chair of the Tawa Community Board automatically becoming a trustee.

4. The recipient is recommended by the Tawa College on an annual basis and the trustees are required to meet and approve the nomination made by the Tawa College.

Discussion

5. The Trustees, Richard Herbert, Malcolm Sparrow, and Robert Tredger met electronically on Friday 27 October 2017, to consider the nomination received from Tawa College.

6. The scholarship was presented to CHINMAYA DIXIT at Tawa College’s prize giving ceremony.

7. The report of the trustees for 2017 is attached for the board’s information.

8. The trustees granted a scholarship of $450 and arranged for payment.

Options

9. N/A

Next Actions

10. N/A

Attachments Attachment 1. Tawa Borough Scholarship Citation-2017 Page 62

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.3 Author Ryan Wilson, Elected Member Support Advisor

Authoriser Penny Langley, Manager Democracy Services Kane Patena, Director Governance and Assurance

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.3 SUPPORTING INFORMATION

Engagement and Consultation

Not applicable

Treaty of Waitangi considerations

Not applicable

Financial implications

Not applicable

Policy and legislative implications

Not applicable

Risks / legal

Not applicable

Climate Change impact and considerations

Not applicable

Communications Plan

Not applicable

Health and Safety Impact considered

Not applicable

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.4 CURRENT OR UPCOMING COUNCIL CONSULTATIONS AND

SURVEYS

Purpose

1. To provide the Tawa Community Board with an update on the current items Council is seeking public feedback on and to advise the Board on upcoming consultations or surveys the Council is undertaking

Recommendation

That the Tawa Community Board:

1. Receive the information.

Discussion

2. Council are seeking feedback on the following:

Current Consultations:

Our City tomorrow (closes 9:00am 15th March)

Share your thoughts on dog exercise areas in Ngaio (Closes 5:00pm 30th April)

Upcoming consultations:

Draft Te Reo Policy: Policy to make Te Reo more visible in Wellington (Start date 6th February)

3. Details of consultations are available on the council website https://wellington.govt.nz/have-your-say/consultations

Options

4. Should the Board wish to participate in the on-line survey, there is no requirement for the Board to formally ratify this

Attachments Nil

Author Ryan Wilson, Elected Member Support Advisor Authoriser Penny Langley, Manager Democracy Services

Kane Patena, Director Governance and Assurance

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.4 SUPPORTING INFORMATION

Engagement and Consultation

All relevant supporting information and documentation relating to these items is available on

the Council’s website and community input is sought.

Treaty of Waitangi considerations

Treaty of Waitangi considerations are an integral part of the engagement and consultation

process.

Financial implications

Financial implications will be considered for each survey and consultation by the relevant

Council officer/s.

Policy and legislative implications

Policy and legislative implications are considered as part of the consultation and engagement

process.

Risks / legal

Any legal implications or risks identified as part of the consultation and engagement process

will be addressed as appropriate.

Climate Change impact and considerations

Climate change impacts will be considered.

Communications Plan

Further information will be disseminated following collection and analysis of feedback

received

Health and Safety Impact considered

Health and safety will be considered under the Health and Safety at Work Act 2015 and the

Council’s health and safety plans and policies.

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.5 RESOURCE CONSENT APPLICATIONS AND APPROVALS FOR

28 NOVEMBER 2017 TO 15 JANUARY 2018.

Purpose

1. In accordance with an agreement reached with the Tawa Community Board, the purpose of this report is to advise the Board of all resource consents lodged, along with decisions made by Officers acting under Delegated Authority, on Land Use and Subdivision resource consent applications.

Recommendation

That the Tawa Community Board:

1. Receive the information.

Background

2. This report advises the Community Board of resource consents lodged and decisions made during the period 28 November 2017 to 15 January 2018.

Discussion

3. For the period from 28 November 2017 to 15 January 2018, there were five applications lodged with the Council.

Service Request

Address Applicant

400796 53 Takapu Road, Takapu Valley Paranui Properties Ltd

Land use consent to construct a new bridge over a stream with associated earthworks.

399467 46 Taylor Terrace, Tawa Rock Homes Ltd

Subdivision and land use consent for a three lot fee simple subdivision and two new dwellings.

400855 27 Ranui Terrace, Tawa Nikau Family Trust

Subdivision consent for a two lot fee simple subdivision.

401264 7 Romney Square, Tawa Francis Beecroft

Subdivision and land use consent for a three lot fee simple subdivision and two new dwellings.

400403 11 Rangatira Road, Tawa NZ Transport Agency

Outline plan relating to construction noise & vibration management for the Transmission Gully Project.

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.5 4. For the period from 28 November 2017 to 15 January 2018, there were five

applications approved under delegated authority.

Service Request

Address Applicant

398843 24 Nassau Avenue, Grenada North Wellington City Council

Land use consent for a LED streetlight pole.

395456 343 Takapu Road, Takapu Valley First Gas

Land use consent for protection work on a gas pipeline in the Takapu Stream bed.

396912 102 Chester Road, Tawa Matthew Sharp

Land use consent for a multi-unit development comprising three new dwellings.

398500 21 Fyvie Avenue, Tawa B Stone

Land use consent for a new dwelling and associated earthworks.

397672 10 Sunrise Boulevard, Tawa Presbyterian Support Centre

Change of condition to SR390307 to add an additional lot for access purposes.

Attachments Nil

Author Nicole Tydda, Manager Cust Serv & BusSupport Authoriser Bill Stevens, Resource Consents Team Leader

David Chick, Chief City Planner

TAWA COMMUNITY BOARD 8 FEBRUARY 2018

Item 3.6 Page 67

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.6 FORWARD PROGRAMME

Purpose

1. To provide the Tawa Community Board with a draft work

programme for its amendment and approval. Recommendation/s

That the Tawa Community Board:

1. Receive the information.

2. Amend the work programme if necessary.

Discussion Thursday, 8 March 2017

Standing Items:

o Policing in Tawa

o Upcoming Areas of Consultation, engagement or surveys (if any)

o Tawa Community Board Discretionary Fund Update

o Tawa Community Board Members reports

o Forward Programme

Verbal reports:

o Tawa Residents Association and their plans for 2018.

o Medium Density Housing - Lucy Desrosierson

o Long Term Plan Update

o Wellington Regional Emergency Management Office - Resilience update

Written reports:

o Track safe rail update in Tawa

o Waste minimization management update

Thursday, 12 April 2017

Standing Items:

o Policing in Tawa

o Upcoming Areas of Consultation, engagement or surveys (if any)

o Tawa Community Board Discretionary Fund Update

o Tawa Community Board Members reports

o Forward Programme

Verbal reports:

o Porirua City Council Kenepuru Hospital site redevelopment

o Porirua City Council Colonial Knob Gondola Development

Written reports:

Thursday, 10 May 2017

Standing Items:

o Policing in Tawa

o Upcoming Areas of Consultation, engagement or surveys (if any)

o Tawa Community Board Discretionary Fund Update

TAWA COMMUNITY BOARD 8 FEBRUARY 2018

Item 3.6 Page 68

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.6 o Tawa Community Board Members reports

o Forward Programme

Verbal reports: Written reports:

Attachments Nil

Author Ryan Wilson, Elected Member Support Advisor Authoriser Penny Langley, Manager Democracy Services

TAWA COMMUNITY BOARD 8 FEBRUARY 2018

Item 3.6 Page 69

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.6 SUPPORTING INFORMATION

Engagement and Consultation

No consultation or engagement is required.

Treaty of Waitangi considerations

There are no Treaty of Waitangi considerations associated with this report.

Financial implications

There are no financial implications associated with this report

Policy and legislative implications

There are no policy or legislative implications associated with this report.

Risks / legal

There are no risks or legal implications associated with this report.

Climate Change impact and considerations

N/A

Communications Plan

N/A