Train the Trainers 10 Steps to Better Presentations

Purpose

❖ Be clear about the purpose of your presentation.

❖ A helpful tool is to answer the questions of "(a) Why am I sending this message? And (b) What do I hope to achieve?" (Guffey & Lowey, 2015, p. 130)

❖ A written purpose statement helps specify the intention of your presentation (Guffey & Lowey, 2015).

Know your audience......

❖ Prepare your presentation with the audience in mind

❖ It is essential that your audience is clear as to how your presentation applies to them

❖ Ensure your message could be understood by a broad range of audiences

(Guffey & Lowey, 2015)

Preparation of your presentation is the key to success!

Have a plan

❖ Develop a work plan schedule to complete tasks (Guffey & Lowey, 2015)

❖ Know the environment and technology of your presentation (Wall, 2010)

Organize❖ Your research and sources (Guffey & Lowey, 2015)❖ Your data and ideas (Guffey & Lowey, 2015)❖ Your presentation flow: introduction, main points and

summary ("Public Speaking Tips, n.d)

Visual Aids:❖ Are just helpers (Guffey & Lowey, 2015)

❖ Must be simple (Duarte, 2012)❖ Should be prepared after you create

your presentation (Duarte, 2012)

Source: http://tech.co/how-to-not-give-boring-presentations-2014-08

practice,

❖ Practice to make sure your presentation is within the allotted

time frame ("Public Speaking Tips", n.d.)

❖ Rehearse and get feedback from others (Shaw, 2016)

❖ Visualize success (Wall, 2010)

Practice, practice,

practice!

Dress Appropriately!

Yes

No

Appropriate appearance can establish your credibility (Guffey & Lowey, 2015)

Business attire should always be worn when giving a presentation ("Public Speaking Tips", n.d.)

Set the tone

❖ Be enthusiastic (Wall, 2010)

❖ Be an expert on your subject (Wall, 2010)

❖ Speak confidently (Shaw, 2016)❖ Make eye contact with your audience ("Public

Speaking Tips", n.d.)

❖ Be aware of your non verbal messages such as facial expressions, posture and tone of voice (Guffey &

Lowey, 2015)

During your presentation:

Monitor your audienceMake sure your audience is understanding your message by asking questions and reading their body language (Wall, 2010)

Build rapport by engaging with your audience (Guffey

& Lowey, 2015)

Source: http://tech.co/how-to-not-give-boring-presentations-2014-08

Conclusion❖ At the end of your presentation, summarize your main points

("Public Speaking Tips, n.d.)❖ Don't beat yourself up for mistakes, instead, learn from them

(Wall, 2010)

Enjoy!❖ You've put a lot of time and effort into your presentation-enjoy the

process and celebrate!

References

Duarte, N. (2012, December 11). Create Slides People Will Remember. Retrieved from https://youtu.be/OeV2fHEM4RI

Guffey, M. E., & Loewy, D. (2015). Business communication: Process & product (8th ed.). Stamford, CT: Cengage Learning.

Public Speaking Tips. (n.d.). Retrieved from http://www.toastmasters.org/Resources/Public-Speaking-Tips

Shaw, L. (2016, October). How to overcome a fear of public speaking. People Management, 52-52. Retrieved November 7, 2016, from Business Source Complete.

Wall, F. (2010, December). 10 Tips for Better PRESENTATIONS. T+d, 64(12), 30. Retrieved November 7, 2016, from MasterFILE Premier.