ORGANISATION OF MOBILITY

International valorisation conference: LLP, Strengthening the Impact of Learning Mobility

Ljubljana, December 8th 2011Petra Bevek

Academy of Design, Ljubljana

• Independent institution of higher education • Founded in 2005• Three departments

interior design – visual communications – textiles and clothing

• Academic year 2011/2012 392 students • More on www.vsd.si

Petra Bevek, Department for International Affairs and Research

International cooperation

• Academy of Design is a member in several international associations: EAIE, SBRA, ELIA, etc.

• Extended EUC since 2008- 27 Erasmus bilateral agreements - Outgoing / Incoming students / staff - placements

• Cooperation with institutions from the EU and the Western Balkans

Petra Bevek, Department for International Affairs and Research

International projects

Academy’s students and staff participate: • On different national and international

competitions • Workshops • International projects: → ILIF (2009/2010): I Love Inter/National Fashion→ GIDE – Group for International Design Education → A.L.I.C.E. – Architecture/Landscape/Interors/Culture/Emotions

Petra Bevek, Department for International Affairs and Research

Erasmus programme

• Foundations for international cooperation• Quality exchange for students and staff • Exchange of knowledge and new

achievements in the field of design • Different approach and teaching techniques

Petra Bevek, Department for International Affairs and Research

Erasmus programme

• Imperative to have the support of the management - regular meetings - financial services

• Functional system • Required documentation

Petra Bevek, Department for International Affairs and Research

Erasmus IM internal call SMS/SMP

• Erasmus INFO day – December/JanuaryPresentation, web pages, promotional material

• Establishing internal criteria Motivation letter, Europass CV, PORTFOLIO

• Final results BE SURE TO check the deadlines on your partner institutions

Petra Bevek, Department for International Affairs and Research

Organisation of mobility SMS/SMP

• Host institution - web pages, deadlines • Required documentation • Erasmus Student Charter

DO NOT FORGET: • You are not their mother • Reserve list

Petra Bevek, Department for International Affairs and Research

Required documents SMS/SMP

• SMS: Erasmus bilateral agreement/Application/ Learning Agreement

• SMP: Host institution/Application/Training Agreement and Quality Commitment

• Erasmus contract on co-financing (80% - 20%) + other funding

• Academic Transcript• Confirmation of Mobility

Petra Bevek, Department for International Affairs and Research

Required documents SMS/SMP

VITAL DOCUMENTS • Learning Agreement• Training Agreement and Quality Commitment

↓ ↓• Content • Signatures

Petra Bevek, Department for International Affairs and Research

Petra Bevek, Department for International Affairs and Research

Content – study programme →

Signatures home institution →

Signatures host institution →

Erasmus IM internal call STA/STT

• Information to the employee web pages, e-mails, institutional meetings in accordance with the management

• Basic documentsErasmus bilateral agreement/Application/ Teaching and Training Programme

BE CAREFUL: employment mode Petra Bevek, Department for International

Affairs and Research

Organisation of mobility STA/STT

• WHO organises the mobility • DO NOT FORGET: Erasmus co-finances

→ inform the participant about the amount of co-financing → inform the participant about the obligations

• Final documents: mobility and financial report

Petra Bevek, Department for International Affairs and Research

Organisation of mobility funds

• Basic guidelines• Promotion (material, web pages, pamphlets, etc.)

• Establishing new contacts • Events for incoming students • other

Petra Bevek, Department for International Affairs and Research

Problems with Erasmus

• Academic recognition• Finding host institutions for placements • Who will fund…?• Are lectures in English necessary • What do we have to offer Erasmus incoming

students • Additional work

Petra Bevek, Department for International Affairs and Research

NEVER FORGET

• The VALUE of exchange • Erasmus co-finances • Minimum requirements – documents • Choose QUALITY above QUANTITY • Internationalise your institution

Petra Bevek, Department for International Affairs and Research

Thank you for your attention!

Petra Bevek, Department for International Affairs and Research