Organising National Organising National SeminarsSeminars

Organising National Organising National SeminarsSeminars

Strengthening Social Dialogue in the Tourism Strengthening Social Dialogue in the Tourism IndustryIndustry

Training-of-trainers SeminarTraining-of-trainers Seminar19-23 February 2007, Turin (Italy)19-23 February 2007, Turin (Italy)

Topics to discuss

• Organisational• Financial and Administrative• Others

Organisational

• Meeting and Hotel Facilities – Where and when– Do we use trade union facilities or do we need

hotel?– What meeting facilities?

• Room for 25 persons• Training aids, office supplies, computer equipment• Internet connection• Projector

– Catering, including lunch– Others

Financial and Administrative

When you will be organising your national seminar you should know that some expenditures can be reimbursed and some other not.

Also, in the case of reimbursable items, please note that a limited amout of resources is available, so only the most economic solutions can be refunded.

But… let’s see that more in detail….

Financial and Administrative

Eligible (see conditions) Not Eligible

Travel costs Local transportation

Board and lodging (DSA) Hire of personnel

Meeting room Purchase of goods Computer equipment Lunches and dinners outside

approved DSA

Translation of documents All expenses not listed under Eligible

Travel costs

All journeys must be carried out by the most direct and economic route.

Airticket only for journeys over 400 KM cheapest applicable fare in ecomomy class .

Travel by car: reimbursement on the basis of the first-class rail fare.

Travel by train: use of 2nd class tickets is encouraged.

Daily subsistence allowances (DSA)

1

Is a financial contribution which is considered to cover:

• breakfast • two main meals• local travel• cost of telecommunications (incl fax/ internet)• all other small expenses

Daily subsistence allowances (DSA)

2

RATES in EURO(maximum amounts)

Bulgaria 70.00

Latvia 85.00

Cyprus 50.00

Malta 60.00

Czech Republic

55.00

Poland 60.00

Estonia 70.00

Slovakia ?? 60.00

Hungary 50.00

Slovenia ?? 60.00

Budget

Budget:A breakdown of expenditures you have forseen for the national seminar has to be cleared by the ILO

Changes:If you have to incurr into expenditures you have not previously included in the budget please contact us before such expenditure is done.

Where and When

• Czech Republic– May 2007

• Estonia– June 2007

• Lithuania – June 2007

• Hungary– March 2007

• Cyprus– April 2007

• Slovakia– ??

• Latvia– June 2007

• Poland– June 2007

• Slovenia – May 2007

• Malta– April 2007

• Bulgaria– June 2007

Who is doing what? I

• Trainers are responsible for “their” national seminar– Selection participants– Sending invitations– All practical

arrangements– Inviting national

resource persons– Implementation– Reporting and

accounting

• EFFAT and ILO assist with– Implementation, settles

financial issues and helps in reporting and accounting

– Inviting international resource persons, including

• Experts• Trainers

Who is doing what?II

One trainer from another country assists in implementation, reporting and other work in the seminar in

BulgariaCzech RepublicCyprusHungaryMalta Poland

Estonia, Latvia and Lithuania

Who is doing what? III

ILO staff will • Participate in all national seminars:• Invite international resource persons• Contribute to the programme of the seminar• Settle payment of bills• Contribute to reporting and accounting• Be responsible for reporting and accounting to European

Commission and ILO

EFFAT will participate in all national seminars and provideInternational trade union experts