OrganizingOrganizinga Project a Project TeamTeam

OutlineOutline

•Assessing Internal SkillsAssessing Internal Skills•Creating a TeamCreating a Team•Managing Team IssuesManaging Team Issues

Think of Your Favorite Think of Your Favorite Spy MovieSpy Movie

GeneralitiesGeneralities• Project organization / organizing the Project organization / organizing the

software project team is critical part software project team is critical part in software project managementin software project management

• Software team productivity ≈ Critical Software team productivity ≈ Critical cost for software engineeringcost for software engineering

• Managing technical people is Managing technical people is relatively more difficultrelatively more difficult

• How to build and make the IS team How to build and make the IS team works?works?

Building Bridges versus Building Bridges versus SoftwareSoftware

• Why do bridge projects usually Why do bridge projects usually succeed?succeed?

• Why do software projects usually Why do software projects usually fail?fail?– X on timeX on time– X within budgetX within budget– X meet expectationsX meet expectations

Developing Project Developing Project OrganizationOrganization

Assessing Internal Assessing Internal SkillsSkills

• Experience is the best barometerExperience is the best barometer– Prior ProjectsPrior Projects– Personal KnowledgePersonal Knowledge– Recommendation of ManagementRecommendation of Management– Recommendation of Team Recommendation of Team

MembersMembers

Team Team MembersMembers

Management InputManagement Input

Reputation of WorkersReputation of Workers

ExperienceExperience

Assessment of Internal Assessment of Internal Skills is Derived from Skills is Derived from

Multiple SourcesMultiple Sources

A Balance of Certifications A Balance of Certifications and Experience Proves and Experience Proves

ExpertiseExpertise

ExperienceExperience

Cer

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Expertise

Expertise

Creating a TeamCreating a Team

Defining Team StructureDefining Team Structure

• As you begin to shape your project team, As you begin to shape your project team, you will need to determine the type of you will need to determine the type of team you’ll assembly. Specifically, your team you’ll assembly. Specifically, your team will comprised one of two structures:team will comprised one of two structures:– Part Time MatrixPart Time Matrix:: This structure is fairly common This structure is fairly common

as it allows employees to work on their regular as it allows employees to work on their regular assignments and a percentage of their time is assignments and a percentage of their time is allotted for your projects. All team members allotted for your projects. All team members complete their assigned duties as part of their complete their assigned duties as part of their regular workweekregular workweek

– Full Time MatrixFull Time Matrix:: This structure is more typical of This structure is more typical of contract-based workers. Full-time matrix employees contract-based workers. Full-time matrix employees are dedicated to the project 100% of their are dedicated to the project 100% of their workweekworkweek

Project ParticipantsProject Participants

PM Must be Able to….PM Must be Able to….

• Understand his team as a group of Understand his team as a group of individualsindividuals

• (if he can) to select the group individuals(if he can) to select the group individuals• Understand the individual behaviors in the Understand the individual behaviors in the

groupgroup• Tailor the structure and group operating Tailor the structure and group operating

mode in respect to the task to be realizedmode in respect to the task to be realized• Supervise the group in order to ensure that Supervise the group in order to ensure that

the cost, schedule and performance the cost, schedule and performance objectives are metobjectives are met

Personal Ambitions must be Personal Ambitions must be put aside for the success of put aside for the success of

the projectsthe projects

Project Project ManagerManager

JealousiesPoliticsAnxiety

Project Success

Spirit of Spirit of TeamworkTeamwork

Motivating your TeamMotivating your TeamHow can you motivate How can you motivate

youryourteam and change the focusteam and change the focusfrom self-centric to from self-centric to

project-project-centriccentric

– Show the team members Show the team members what’s in it for themwhat’s in it for them

– Show the team what this Show the team what this project mean to the project mean to the companycompany

– Show the team why this is Show the team why this is exciting (exciting (semangatsemangat))

– Show the team members Show the team members their importancetheir importance

Managing Team IssuesManaging Team Issues

• Unit of One / Common GoalsUnit of One / Common Goals• Do Thinks SmallDo Thinks Small• Individual RespectIndividual Respect• Right job and personnel assignmentsRight job and personnel assignments• Open CommunicationOpen Communication

Unit of OneUnit of One• A project team is unit of one, which can’t tolerate A project team is unit of one, which can’t tolerate

individual errorindividual error• All members must have the same Common visions All members must have the same Common visions

about where the team is goingabout where the team is going• The leaders and the members of good teams must The leaders and the members of good teams must

have realistic expectations of goals and motives of a have realistic expectations of goals and motives of a project, that’s why all members have to understand :project, that’s why all members have to understand :– the project's purpose,the project's purpose,– the strategy for getting the work accomplished,the strategy for getting the work accomplished,– the ultimate goal,the ultimate goal,– the benefits people will receive if the goal is met,the benefits people will receive if the goal is met,– the measurement system that's going to be used, andthe measurement system that's going to be used, and– how differences of opinion ( or other conflicts ) are how differences of opinion ( or other conflicts ) are

going to be handled.going to be handled.

Do Think Small !!!Do Think Small !!!

Do Think Small !!!Do Think Small !!!

Individual RespectIndividual Respect

• To create personnel commitment and To create personnel commitment and strong leadershipstrong leadership

• Mostly IT people are highly educated Mostly IT people are highly educated and relatively more individualistand relatively more individualist

• Individual must have two basic Individual must have two basic qualities:qualities:– Resistance to stressResistance to stress– AdaptationAdaptation

• Organization and team shared culture Organization and team shared culture that rewards the project membersthat rewards the project members

Right Jobs AssignmentRight Jobs Assignment

• Team members came from different Team members came from different backgroundbackground

• To define a right job desc, based on To define a right job desc, based on project assessment, will assure the project assessment, will assure the project deliverables completionproject deliverables completion

• To assign right people to do the To assign right people to do the right job, is a way to bust project right job, is a way to bust project motivation and performancemotivation and performance

Open CommunicationOpen Communication• Open communication between project Open communication between project

participants is a catalyst to bust the participants is a catalyst to bust the project performanceproject performance

• Psychologically :Psychologically :– People are individuals and has their own project People are individuals and has their own project

agendaagenda– People aren't stupid. They know when they're People aren't stupid. They know when they're

being used.being used.– People tend to be intimidated by those who hold People tend to be intimidated by those who hold

leadership positionsleadership positions– A team works better when people are at ease with A team works better when people are at ease with

the leader. Members are more likely to saywhat's the leader. Members are more likely to saywhat's on their mindson their minds

““Be Quick but Don’t Hurry”Be Quick but Don’t Hurry”John WoodenJohn Wooden