organizing the evaluation of electronic resources lenore england, digital resources librarian li fu,...
TRANSCRIPT
Organizing the Evaluation of Electronic Resources
Lenore England, Digital Resources LibrarianLi Fu, Digital Services Librarian
ALCTS WebinarWednesday, May 4, 2011 – 2-3 PM, EDT
Hosted by ALCTS, the Association for Library Collections & Technical Services 1
I. Introductions
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Li Fu, Digital Services Librarian
Lenore England, Digital Resources Librarian
II. Objectives
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• Complexities of collection development management
• Solution – ERM Evaluation Central Site
• Implemented Quickly• Diverse Resources, Tools, and Staff• Ensure quality of Electronic Resources
•How to organize evaluation process
Objectives (cont.)
• Other library possibilities!
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III. UMUC and the Library
About UMUC• University System of Maryland
• Worldwide
• Non-Traditional Students
• 100 Bachelors and Masters Programs
• Doctor of Management Programs
• 77% of Classes Online
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Image: ©2011 UMUC. All rights reserved.
UMUC Library• Almost Entirely Online• Resources, Services, Instruction• 28 Staff – 19 Librarians, 9 Staff• Mission:
– Library and information literacy education– Partnering with UMUC’s schools and faculty– Worldwide library resources and services
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Image: ©2011 UMUC. All rights reserved.
Library Services• 24x7 Reference• Information Literacy Instruction• Online Collections• Document Delivery/ILL• Circulation of USMAI Consortium
Materials• E-Reserves in the Online Classroom
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Image: ©2011 UMUC. All rights reserved.
IV. PollGetting to know you - What type of organization do you represent?•University/Research Library •College/Community College Library •Special Library •Public or K-12 Library •Other
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V. Small Solutions, Big Results
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Electronic Resources
Tools
ERM Staff
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What did we do to organize?
VI. Electronic Resources
Evaluation Process
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The Evaluation Period
• What is done?– Well in advance– Review and selection– Continuation, addition, or cancellation
• All done for the next fiscal year’s budget
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What can happen?
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• Multifaceted
• Endless range of electronic resources and tools
Process
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Evaluation period
Spreadsheet
Meetings
Discussion notes
Process (cont.)
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Tiered list
Main evaluation spreadsheet
ERM team: Trials, fact sheets, pricing to Liaisons Blog posting
Process (cont.)
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Decisions
Budget
Tools Library staff
VII. Solution: Implement LibGuides
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Seeking a Solution
• Reviewed possible ERMS– Commercial: EBSCONet ERM Essentials,
CONTENTdm, SharePoint, SpringShare LibGuides
– Open Source: Access ERM (aka ERMes), CUFTS, ERMS
– ERMS Comparison – Solution found
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Solution: Springshare LibGuides
• Designed to host subject guides
• Familiarity among staff
• Embedded web 2.0 features
• Portal to resources, tools & staff
• Easy to update and maintain
• Interoperable with existing RIMS
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Solution Implemented
• Tour of the LibGuides site– ERM evaluation central site– Template site URL
http://tinyurl.com/5s4ptzl
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ERM Evaluation Central Site The UMUC library evaluation central home page
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ERM Evaluation Central Site (cont.) The UMUC library evaluation central add, upgrade, and drop list page
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ERM Evaluation Central Site (cont.) The UMUC library evaluation central trials and fact sheets page
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ERM Evaluation Central Site (cont.) The UMUC library evaluation central liaison information page
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ERM Evaluation Central Site (cont.) The UMUC library evaluation central final decisions/budget page
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VIII. PollDo you use LibGuides for any function
other than subject guides, if you have
LibGuides at your organization at all? • Yes• No• Thinking about it• Not applicable
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IX. Application to other library areas
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Other Application Possibilities
• Cataloging
• Acquisitions
• Collection development
• Subject Specialists
• Beyond…
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X. Outcomes and future development
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Outcomes
• Streamline the process• Heavily used by library staff and liaisons• Positive feedback• Better understanding of ERM
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Future Development
• Integrated with ERMS
• Content management
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XI. Conclusions
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Conclusions• Quality and relevance of resources• Cost-effective solutions• Ready to implement • Multiple purposes and “out of the box” thinking• Easy to maintain• Evolve over time• Apply to other areas
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Questions or comments?
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ReferencesEngland, L., & Fu, L. (2011). Electronic resources evaluation
central: Using off the shelf software, Web 2.0 tools, and LibGuides to manage an electronic resources evaluation process. Journal of Electronic Resources Librarianship, 23(1), 30-42. doi:10.1080/1941126X.2011.551093
England, L., Fu, L., & Miller, S. (Speakers). (2011, April 1). Checklist manifesto for electronic resources: Getting ready for the fiscal year. ACRL 2011 Virtual Conference. [Webcast]. Philadelphia, PA: ACRL. Retrieved from http://www.learningtimes.net/acrl/2011/day2-session6/
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