organizing your work and time susan r. johnson, m.d., m.s. professor of obstetrics& gynecology...
TRANSCRIPT
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Organizing your work and time
Susan R. Johnson, M.D., M.S.Professor of Obstetrics& Gynecology and Epidemiology
Associate Provost for FacultyUniversity of Iowa
e-mail: [email protected]
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“...it is mainly through the control of time that academic power is exercised.” Pierre Bourdieu
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Keep lists
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T T
Einstein’s brain
T T T T T T T TT T T T T T T T T T T T T T T M
How the brain works…
MMMMMMM MMMMMMMMMM MMMMM
Your Brain
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Everything you are trying to accomplish now.
List 1
Projects
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Project List
Scholarship
R01 **Due Nov 1
Manuscript Review **Due May 13
Chapter revision
Proteomic technique to learn
Computer upgrade for lab
Teaching
Lecture prep - new medical student talk on HPV
CME course talk on hot flashes
Student exam - grade
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Administrative
Call schedule for next six months
Hire new secretary
Medicare time study grid completion
Family picture replacement in office
Home / personal
Thanksgiving dinner plan
Graduation party for Emma
Computer backup system implementation
Spice replacement
Freezer - defrost
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3. Store all files together
2. Create folders for each project
1. Keep a list of projects
RO1Abstract /SGI meetingReview articleR21 progress report
RO1
RO1Abstract
R21
Review article
Paper
Virtual
E-mail Projects
Projects
Projects
Project support material
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Anything you might want to do later.
List 2
Someday, maybe
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Someday maybe list
Second R01
Reorganize the clinic flow
Create a new syllabus for the medical students
Clean and organize the garage
Learn Chinese
Trip to Nepal
Buy a hybrid car
Second career as a florist
Maui conference in 2008
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Decide which projects should be Projects (List 1) vs. Someday (List 2)
1. It’s your job…
2. You promised
3. Related to a long term goal
4. Interesting
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The tasks that move the projects forward
List 3
Next actions
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Plan bar mitzvah v
call the caterer888-222-1111
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Create course syllabus v.
Do Medline search on “hot flash therapy " since 2005
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write Ro1 v.
Draft Specific Aim 1
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Source: Jeffrey Mayer
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Keep up with your e-mail
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Empty e-mail inbox
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Isolate backlogged
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The path to “empty”
• Set a time limit
• Look only when you can process.
• No skipping.
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Decide what to do with each
• Delete
• File
• Needs reply– 2 min reply immediately
– Not sure? ask for clarification or information track in “waiting for”
– Defer to later decide the next thing you need to do before replying, and note it
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“Waiting for” = you are waiting to hear back from someone else
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Take action, now.
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The 2 minute
rule
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What about “big” projects?
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“if you are going to eat a live frog, don’t spend too much time looking at it first” ---attributed to mark twain but he may have never actually said it
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Plan
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The Week
• Review and update:– Project List– Next action List– Calendar next 3 weeks– Waiting for
• Identify foci for the week
• Occasionally review:– Someday Maybe List
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Pick 1-3 critical tasks / do them early,
The Day
Look at e-mail second.
Alternate between routine and important work.
Close your door for an hour
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