OSHA Recordkeeping

Status Effective Dates

Court Cases

OSHA Recordkeeping

Major Changes New Forms

Recordability

Posting

Other

OSHA Recordkeeping

Exempt Employers 10 or Fewer Employees

Total Company

At Any One Time

OSHA Recordkeeping

Exempt Employers Exempt Industries

Low Hazard

Retail, Finance, Insurance, Real Estate (appendix A)

OSHA Recordkeeping

Criteria Basic Requirement

Work Related and,

New Case and,

Meets General Recording Criteria

OSHA Recordkeeping

Work Relatedness Injuries/Illnesses Resulting

from Events or Exposures at Work

OSHA Recordkeeping

Non Work-Related Present but Not Working

Non Work-Related

Voluntary Wellness Program

Food Consumption

OSHA Recordkeeping

Non Work-Related Personal Tasks

Personal Grooming, etc.

Vehicle Accident Before or After Work

Cold, Flu, Mental Illness

OSHA Recordkeeping

Travel Status Engaged in Work Activities

Not Work Related:

Checked into Hotel

Personal Tasks

OSHA Recordkeeping

Working at Home Performing Work

Injured with Machine

Drops Object on Foot

OSHA Recordkeeping

New Case No Previous Injury or Illness

Recovered Completely with No Signs or Symptoms

OSHA Recordkeeping

Chart

OSHA Recordkeeping

Did the employee experience an

injury or illness?

Is the injury

or illness a new case?

Is the injury or

illness work-related?

Does the injury or illness meet the general recording criteria

or the application to specific cases?

Update the previously

recorded injury or illness

entry if necessary.

NO

YES

YES

YES

YES

Record the

injury or illness

Do not record the

injury or illness

NO

NO

NO

General Recording Criteria

Death

Days Away form Work

Restricted Work/Transfer

Medical Treatment

Loss of Consciousness

OSHA Recordkeeping

General Recording Criteria

Death

Report to OSHA 8 Hours

Days Away form Work

Record Case & Days

OSHA Recordkeeping

Counting Days First Day

PLHCP Says No Work

PLHCP Says Work

Which Days Are Counted

OSHA Recordkeeping

Counting Days Weekend Days

Vacations

Cap of Days

Employee Leaves Company

Which Year

OSHA Recordkeeping

Restricted Work Activity or Job Transfer

Can Not Perform One or More Functions of Job

Can Not Work Full Shift

Count Partial Days as Days of Restriction after Day 1

OSHA Recordkeeping

Restricted Work Activity or Job Transfer

Regular Job

Stop Count If Transfer is Permanent

OSHA Recordkeeping

Medical Treatment Beyond First Aid

Not Medical:

Observation

Diagnostic Procedures

First Aid

OSHA Recordkeeping

First Aid Non-Prescription Drugs at

Non-Prescription Strength

Tetanus Shot

Cleaning, Soaking or Flushing Wounds

OSHA Recordkeeping

First Aid Using Wound Coverings

Hot & Cold Therapy

Non-Rigid Support

Transporting Devices

OSHA Recordkeeping

First Aid Drill Nails

Eye Patches

Non-Medical F.B. Removal

Remove Splinters, etc.

OSHA Recordkeeping

First Aid Finger Guards

Massages

Drinking Fluids

THIS IS ALL

OSHA Recordkeeping

Loss Of Consciousness Always Recordable

OSHA Recordkeeping

Significant Diagnoses Cancer

Fractured Bones

Chronic Irreversible Disease

OSHA Recordkeeping

Needle Sticks Record Work Related

Needle Sticks and

Cuts With Sharps that are Contaminated with Blood or OPIM

OSHA Recordkeeping

Splashed with Blood or OPIM

Record if:

Diagnosed with Bloodborne Illness

Meets Recording Criteria

OSHA Recordkeeping

Medical Removal Medical Surveillance

Either: Days Lost or Restricted Duty

Chemical Exposure = Poisoning

Voluntarily Removal is not Recordable

OSHA Recordkeeping

Hearing Loss Standard Threshold Shift

25 dBa Shift at 2000, 3000 or 4000 Hertz in One or Both Ears

Audiogram Current to Baseline

OSHA Recordkeeping

Hearing Loss Reflect for Aging

Retest (30 Days)

Work Relatedness

OSHA Recordkeeping

T B Cases Occupationally Exposed

Positive Test

OSHA Recordkeeping

Musculoskeletal Disorders Delayed

OSHA Recordkeeping

Forms 300 Log

300-A

301

OSHA Recordkeeping

Forms Enter Each Case within 7

Calendar Days

Equivalent Form

Employee Privacy

OSHA Recordkeeping

Multiple Business Locations

Each Establishment

Main Office/Headquarters

Transmit Reports in 7 Days

Produce Information as Required

OSHA Recordkeeping

Multiple Business Locations

Record at the Employee’s Establishment

Record at the Establishment Where Occurred

OSHA Recordkeeping

Covered Employees All Employees on Payroll

All Supervised Employees

Owners & Partners are not Covered

OSHA Recordkeeping

Annual Summary Calendar Year

Review

Certify

Company Executive

Post

Feb. 1 to Apr. 30

OSHA Recordkeeping

Retention and Updating Keep Records for 5 Years

Update as Needed During 5 Year Period

No Update for Annual Summary & 301 Reports

OSHA Recordkeeping

Employee Involvement Reporting Procedures

Access to Records

OSHA Recordkeeping

Access to Records Employees, Former

Employees, Personal Representatives and authorized Representatives

Provide Information by End of Next Business Day

OSHA Recordkeeping

Access to Records Establishment’s 301 Reports

Must be Provided Within 7 Days

May Not Charge for First Copy

OSHA Recordkeeping

Discrimination May Not Discriminate

Against Employee for Reporting

OSHA Recordkeeping

Reporting Information to the Government

Report Death or Hospitalization for 3 or More Employees

Motor Vehicle Accidents May Not Need to Be Reported

OSHA Recordkeeping

Reporting Information to the Government

Incidents Involving Public Transportation Do Not Have to be Reported

Heart Attack Do Have to be Reported

OSHA Recordkeeping

Reporting Information to the Government

No Report is Needed if After 30 Days

Report Within 8 Hours of Learning of Incident

OSHA Recordkeeping

Providing Records to Government Reps.

Must Provide within 4 Business Hours

OSHA Recordkeeping

Annual OSHA Survey Complete and Return within

30 Days

OSHA Recordkeeping

BLS Requests Complete and Return the

Same as for OSHA

OSHA Recordkeeping