oshkosh reliance supplier ppap training slides

Oshkosh Corporation Classification: Restricted Oshkosh Corporation Classification: Restricted

October 5, 2016

OSHKOSH RELIANCE SUPPLIER PPAP TRAINING

Oshkosh Corporation Classification: Restricted

Syllabus GPSC Oshkosh Reliance – Foundation Level Training

Target Audience – All GPSC Employees and Suppliers

Pre Requisites – None

Documents / Pre Work Required – None

This is a foundational level training. This material provides you the training required to

successfully manage the PPAP process using the Oshkosh Reliance software. Following

this training you should have an understanding of each of the steps involved and the

process flow to successfully complete an PPAP.

Foundation -101

Application -201

SME -301


OSN, OSHKOSH SUPPLIER NETWORK

Navigate to OSN, Oshkosh Supplier Network to access Oshkosh Reliance

Link to OSN

https://osn.oshkoshcorp.com/

Login for Oshkosh Reliance

can be found here:

• On October 20




OSHKOSH RELIANCE LOG IN SCREEN

Enter User name and password to access Oshkosh Reliance


OSHKOSH RELIANCE LOG IN SCREEN

Enter User name and password to access Oshkosh Reliance

• Oshkosh is using an External Active Directory than generates the

following log in structure “PN123456” for suppliers

• Recommend bookmarking this to minimize typing the PN # every time

you log into Reliance


OSHKOSH RELIANCE – PASSWORD RULES

• Expires every 45 days

• Must be at least 8 characters

• One upper case

• One lower case

• One special character

• Cannot use the same password if

used in the last 24 changes

• Inputting password 3 times will lock

account

• If locked out wait 30 minutes

and you can try again

• After 1 year of no activity account

will be deleted

• If deleted account holder will need

to request access


OSHKOSH RELIANCE PPAP HIGH LEVEL PPAP PROCESS MAP


OSHKOSH RELIANCE HOME PAGE

Modules accessible within Oshkosh Reliance

Click on module to open


OSHKOSH RELIANCE PPAP – BASIC NAVIGATION

PPAP Views by Open,

Pending, Closed, All

PPAPs etc.

Screen shows all PPAPs that are assigned to suppliers



Ability to sort by all headers in the view



If sorting headers to go

back to main view click on

Reset View

Navigation Header



Export view into

Excel or PDF Refresh View will

update any changes



Exporting a given view to Excel or PDF

can be done by clicking “Export”

Example of exported view into a PDF



Exporting a given view to Excel or PDF

can be done by clicking “Export”

Example of exported view into Excel



Segment

Assigned to

person or

company

Supplier

Name

ERP

Supplier

ID

Part

Number PPAP

Level

Due Date

PO

Number

Reliance

PPAP

Pre-

assigned

Number

Item

Revision

Phase

within

Reliance

NOTE: Due date on PPAP PO should be adhered to this date

only applies if sent back to supplier from Oshkosh after review


OSHKOSH RELIANCE PPAP – PHASES

Initiate – Supplier required to complete submission

Submitted – Oshkosh required to review submission

Disposition – Oshkosh will either approve, reject, interim approval or approve

with SCR

Closed – Oshkosh


OSHKOSH RELIANCE PPAP – SELECTING PPAP TO SUBMIT

Select the PPAP line item you want to complete

NOTE: Due date on PPAP PO should be adhered to this date only

populates if sent back to supplier from Oshkosh after a review


OSHKOSH RELIANCE 8D – BASIC NAVIGATION

Check out Document

Copy Link

Send Notification to Oshkosh

Switch to Read Mode

Save

Save and Close

Refresh

PDF

Drop Down Menu

Close

Navigation

Header


OSHKOSH RELIANCE PPAP – GENERAL TAB


OSHKOSH RELIANCE PPAP – GENERAL TAB - CONTINUED


OSHKOSH RELIANCE PPAP – DECLARATIONS TAB


OSHKOSH RELIANCE PPAP – REQUIREMENTS TAB


OSHKOSH RELIANCE PPAP – REQUIREMENTS TAB - CONTINUED


OSHKOSH RELIANCE PPAP – ACCESS CONTROL

Access Control will be greyed

out; supplier can access but

not change anything


OSHKOSH RELIANCE PPAP – ALL TABS


OSHKOSH RELIANCE PPAP – AUTO POPULATED FIELDS

Auto Populated Fields

• OSN Supplier Number

• Supplier Name

• ERP Supplier Number

• PO Number

• Segment


OSHKOSH RELIANCE PPAP – FIELDS COMPLETED BY SUPPLIER

Complete the following items:

• Address

• City

• State

• Postal Code

• Country

• Phone Number

• Buyer (if known)

• Supplier comments

(if applicable)

• F1000 – Yes or No



Depending on your browser

the fields will auto populate

when completing PPAP

Please make sure the data

entered is correct.

This information is auto

populated on the PSW.



SCR (Supplier Change

Request (F1000))

• If “no” click box

• If “yes” select paperclip

icon and attach approved

and completed F1000/SCR



Auto Filled by Oshkosh

• Part Number

• Part Name

• Revision Level

Supplier completes the following:

• Shown on drawing number

• Supplier part number (required)

• Engineering revision level date

Reason for submission:

• Select why you are submitting this

PPAP

• If “other” is selecting input reason

why

• Ability to enter attachments as

needed


OSHKOSH RELIANCE PPAP – DECLARATIONS

Declarations:

• Answer questions

• Enter job title

certifying all

information is correct


OSHKOSH RELIANCE PPAP – DECLARATIONS CONTINUED

Declarations:

• If you select “yes”

for last question

• Text box will appear

for you to explain

what deviation

exists


OSHKOSH RELIANCE PPAP – REQUIREMENTS

Requirements:

• Submission level will be defaulted

• Suppliers do have ability to change

level if incorrect

Submission Requirements:

• Minimum requirements noted and

must be checked in corresponding

boxes as being submitted

• Comments sections available as

needed to convey information

• Ability to input attachments and

comments as needed


OSHKOSH RELIANCE PPAP – LEVEL 1 REQUIREMENTS

PPAP Level 1 example

• Level 1 defaulted

• Minimum Requirements

for level 1

• Check box to confirm

submitted items

• Level 1 PPAP template

available

• Standard naming

convention



PPAP Level 2 example


• Minimum Requirements for

level 2

• Check boxes to confirm

submitted items

• Level 2 PPAP Template

available

• Standard naming convention



Level 3 example


• Minimum Requirements

for level 3

• Check boxes to confirm

submitted items


OSHKOSH RELIANCE PPAP – LEVEL 3 REQUIREMENTS CONT.

Level 3 example

If applicable

• Other Submission

Requirements

• Supporting Attachments

• Comments

Available to supplier


• Standard naming

convention

Access Controls

• Phase Tracking

• Document Security



Level 4 example


• Minimum Requirements for

level 4

• Check box to confirm

submitted items


available

• Standard naming convention


OSHKOSH RELIANCE PPAP – PART SUBMISSION WARRANT

Generate Part

Submission Warrant:

• Click on Icon


OSHKOSH RELIANCE PPAP – EXCEL WORKBOOK

Generate a Part Submission

Warrant:

• Select OI Template

• Level 1-4 defaulted

• Example level 3 is required

• Select Level 3 Template

NOTE:

Templates are simplified by level

of PPAP



Generate Part Submission Warrant:

• PPAP Level 3 Template is now

available for download and

completion of PPAP documentation

• Click on PPAP Level 3 template to

open

• PPAP Level 3 Template will display at

bottom left of page

• Click on down arrow to “open” level 3

template


OSHKOSH RELIANCE PPAP

Enable Content

• Select “Enable Content” to use file

Sync Header

• Supplier must select “Sync Header”

to auto fill out the PSW (part

submission warrant)

• NOTE: Must fill out all information in

Oshkosh Reliance for template to

populate properly

• NOTE: If you miss a section either fill

out manually or delete template and

start over


OSHKOSH RELIANCE PPAP

Information completed/entered in

Oshkosh Reliance will auto

populate onto the PSW (part

submission warrant)

Please verify all information is

correct.

NOTE:

Supplier is responsible to ensure

accuracy of this document



Synch Header for all tabs

All headers within the Excel

spreadsheet will auto populate

once you click on “synch

header” including the following:

• Organization

• Part Number

• Supplier Number

• Part Name

• Engineering Revision Level



Supplier will need to do a “file

save as” to their desktop to

complete the PPAP

Use the following naming convention per

Oshkosh standard

ITEM NUMBER_COMPANY NAME_MMDDYY_REV



Supplier completes PPAP and

will upload back into Reliance

Supplier can upload Excel

document or PDF versions

• Navigate to PPAP you are

going to submit

• Select “Attach Files(s)

• Select correct PPAP from

your Desktop/Folder



Upload of Level 3 PPAP

• After supplier uploads

their PPAP document

there are two files

• Either file can be

deleted by clicking on

the red “x”

Supplier can click on red “X” anytime to delete files



Deleting template

• Supplier needs to delete

the Oshkosh template by

clicking on the red “X”

beside the template file

• Warning box will display,

click ok to proceed

NOTE: Make sure you don’t

delete the file you just

uploaded



Deleting template

• Only the supplier file

should be visible at this

point


OSHKOSH RELIANCE PPAP – ACCESS CONTROL

Access Control

• Phase Tracking shows

we are in the initiate

phase

• Additional document

security shows the last

person who edited the

document

• Click Save and Close if

you need to exit anytime

• Click Save anytime

during the process to

ensure nothing is lost

Oshkosh Reliance will time out after “30” minutes


OSHKOSH RELIANCE PPAP – SUPPLIER SUBMITS

Submitting PPAP

• Supplier has completed all information

• Uploaded the Oshkosh PPAP Excel Workbook

• Select “Submitted” to send to Oshkosh Reviewer Group


OSHKOSH RELIANCE PPAP – PHASE DIALOG

Phase Dialog

• Phase dialog box prompt:

• Send to - shows submitted phase

• Due Date – defaulted

• Assign to – In this case Defense

Production Reviewers

• Notify – you can enter emails into this

box (if applicable not required)

• Comments – nothing required but you

can enter anything you want to convey


OSHKOSH RELIANCE PPAP – PHASE DIALOG

I created two common errors for

reference:

Error 1 – we did not click all boxes

under what is being submitted

Error 2 – We selected yes under

F100 but did not attach the file


OSHKOSH RELIANCE PPAP – SUPPLIER VIEW

PPAP 10-8 100302BA is now in submitted phase

and assigned to Defense Production Reviewers

NOTE: Suppliers cannot make changes

to PPAP until reviewed in this phase


OSHKOSH RELIANCE PPAP – AUTOMATED EMAILS

Automated email sent to Oshkosh notifying them

you have submitted a PPAP for review


OSHKOSH RELIANCE PPAP - REJECTION OR INTERIM APPROVAL

FOLLOWS THE SAME PROCESS IN RELIANCE

Rejection

and

Interim Approval


REJECTED OR INTERIM APPROVAL FOLLOWS THE SAME

PROCESS WITHIN IN RELIANCE

Rejected

• Supplier CANNOT ship parts

• Supplier must correct PPAP

• Oshkosh provides new due date

Interim Approval

• Supplier CAN ship parts

• Supplier must correct PPAP

• Oshkosh provides new due date

Supplier submits

PPAP in Oshkosh

Reliance

Oshkosh Rejects

PPAP Oshkosh Interim

Approves PPAP

Supplier submits

updated PPAP

Oshkosh Reviews

Supplier PPAP

Revised Due Date for PPAP


OSHKOSH RELIANCE PPAP – REJECTED OR INTERIM APPROVAL

Oshkosh reliance PPAP main view

Rejected PPAP from Oshkosh

1. Assigned – Back with supplier

2. Phase – Back to “initiate” phase

3. Due Date – Oshkosh provides date for

completion since it was rejected

1

3 2


OSHKOSH RELIANCE PPAP – SELECT PPAP AND NAVIGATE TO

ALL TABS

Select PPAP 10-8 100302BA

Select All Tabs

Supplier has access to General,

Declarations, Requirements,

and All Tabs to correct issue with

PPAP


OSHKOSH RELIANCE PPAP – DISPOSITION COMMENTS & CODES

Under Disposition,

reject codes and

comments are

available for supplier

to see why PPAP has

been rejected.



Navigate to “Generate part submission warrant” to open Excel file

Open Excel file and

make corrections



Make corrections to

dimensions – Before

Enable PPAP workbook file

Corrected dimensions – After



Perform a file save as to

upload back into Reliance

Use the following naming

convention per Oshkosh

standard

ITEM NUMBER_COMPANY

NAME_MMDDYY_REV



Select and upload

corrected file

• Navigate to PPAP you

are going to submit

• Select “Attach Files(s)

• Select correct PPAP

from your

Desktop/Folder

Supplier has corrected

PPAP navigate to Attach

File(s)

Supplier can upload Excel

document or PDF versions



Upload

• After uploading PPAP document

there are two files present

• Delete the old version by clicking

on the red “x”

• Warning will come up, click ok to

proceed

• Updated file attached


OSHKOSH RELIANCE PPAP – SUBMITTING DOCUMENTATION

Submitting PPAP

• PPAP has been updated

• Clicked “Save”

• Click “Submitted” button

to send back Oshkosh

• Select “ok” when phase

dialog box prompts


OSHKOSH RELIANCE PPAP – SUBMITTED PHASE

Submitted PPAP to Oshkosh

1. Assigned – Back to Oshkosh Defense Production Reviewers

2. Phase – Back to “submitted”

1 2


OSHKOSH RELIANCE PPAP – AUTOMATED EMAILS

Automated email sent to Oshkosh notifying them

you have submitted a PPAP for review


OSHKOSH RELIANCE – COMMENTS BAR

Shows all comments and what phase a

given PPAP is currently held

NOTE:

This cannot be changed by suppliers or

Oshkosh and is held as a permanent

record for both.

To see all pages click “Show All Pages”


OSHKOSH RELIANCE PPAP - APPROVED PPAP ONLINE

Oshkosh and Suppliers

can access an

Approved / Closed

PPAP by navigating to

Option 5 or “Closed”

which shows PPAP 10-

8 100302BA as

Approved

History section

also shows

approved on

last line entry

for Oshkosh

and Suppliers


OSHKOSH RELIANCE PPAP – GENERAL INFORMATION

1. All Open – any open PPAP

2. Pending Level 3 – any open level 3 PPAP

3. Pending Levels 1, 2, or 4 – any open PPAP

4. Waiting on Supplier – Show what is in supplier qui

5. Closed – any closed PPAP

6. Voided PPAPs – any PPAP Oshkosh has voided

7. My Open – PPAP that you have assigned to yourself

and not dispositioned yet

8. All PPAPs – shows all PPAPs for all statuses


OSHKOSH RELIANCE PPAP – BENEFITS

• Centralization of all PPAP

• Auto populated by Oshkosh

• Accessible by Oshkosh and Suppliers

• No need to upload to FTP site

• Tracking of all information available

• Report available for Oshkosh and Suppliers (Future project being defined)

• Automated system to track and address all PPAP

• Minimal use of email to communicate back and forth


QUESTIONS