oso & ech iv dco telecon

1Navy Reserve Ready Now. Anytime, Anywhere.

OSO & ECH IV DCO TELECON


1. Timeline:A. Dial-in: 1145 – 1200B. All Hands: 1200 – 1300C. OSOs or Ech IVs Only (as necessary): 1300 – 1330

2. Agenda:A. N1B. N8 C. N3 D. OSO RoundtableE. ECH IVs

Timeline & Agenda


N1


Quarterly Assignments

Many additional functionalities to assist CA and IAP Sailors. To go into effect on 01APR14 Billets within 6 months of PRD will be advertising. Sailors within 9 months of PRD should be submitting their PRD extensions, if they intent to remain in the same billet.

This extension window will be reduced to a 4-week window

Strat Comms to start in two weeks TNR Article, press releases ALNAVRESFOR Facebook DCO training sessions (RCCs, NOSCs, Unit Leadership)

Through months of March and into April.


Revised Assignment Schedule

Applications(1 DWE)

N12 Assignment

Phase

Monthly Cycle

Quarterly Cycle

ApplicationsN12 Assignment Phase

CMS-ID

Rank Phase

Vacant Billet Posting

CA/IAP Vacant, Local Apps. N12 Local

AssignmentPhase

~4 weeks to submit applications

Day 1

30 days

60 days

90 days

New (CO) ranking phase, ~3 weeks for assignments

New “vacant billet window”, NOSC empowerment,

Reduce CAs/IAP populations, Increase Local Fills

Unit COs now have designated

time to rank candidates.

NOSCs, Units and Sailors now have time to

review/find vacant billets after assignment phase.

NOSC/Unit CC’s can now consult with, and apply on behalf of, CA & IAP Sailors for local, vacant billets.

CNRFC/N12 now has a “2nd assignment

window” to fill vacant, local billets

each quarter.

Extended cycle allows for new functionality that increases opportunities.

Empo

wer

men

t

CA Local Assignment Functionality


Revised Assignment Schedule

PRD

“3rd lo

ok”=

7 ap

ps

PRD +3

mon

ths

“2nd lo

ok” =

7 ap

ps

PRD +

6 mth

s

“1st l

ook”

= 7

apps

14 applications prior to PRD 2 cycles X 7 apps (3-month billet base)

PRD -3 m

onth

s

“4th

look

” = 7

apps

90-day IAP window

PRD

PRD +3

months

1. Larger billet base more billet opportunities per cycle 2. “6-mth PRD window” and quarterly cycle additional lead time; consistent apps

3. Extended “IAP window” additional “4th look”.

1st lo

ok = 5

apps

PRD +2

months

2nd lo

ok = 5

apps

PRD +1

months

3rd lo

ok= 5

apps

15 applications prior to PRD3 cycles X 5 apps

(1-month billet base)

120-day IAP window

Monthly Cycle

Quarterly Cycle


FY-15 Apply Update

The FY15 APPLY cycle has started. It is imperative all information pertaining to billets and personnel under your prevue are accurate. The deadline for these actions is provided below.

09 May: Billet assignment information and PRD extension requests submitted to CNRFC/N12. 23 May:

RFAS change requests due to CNRFC/N12. Verification of command type (i.e. CO or OIC). Supported Command comments on all advertised billets.

Please continue to review billet assignments and submit IF requests as required.

Cut off for IF requests for FY15 APPLY vacant billets is 01 July.


N8


Department N8Budget Update

• Execution $10M behind last year in drill execution AT execution also lagging behind FY13 Don’t hold funding for later - approve valid requirements

• Funding Received full allocation of funds for the year NROWS funds are in process of being loaded for 3nd Qtr


OCO Reporting

• Support Code (Mission Priority) for OCO Orders:• A2 PRE-DEPLOYMENT FRTP IN SUPPORT OF

OVERSEAS CONTINGENCY OPERATIONS (OCO)• A3 FORWARD DEPLOYED OCONUS ISO OCO.

EXCLUDES ROUTINE MOB GEOGRAPHICAL AREAS • A8 OTHER CONUS-BASED OCO SUPPORT

• Support Code for Yellow Ribbon Orders• A4 PRE/POST-MOBILIZATION REQUIREMENT (E.G.,

RWW, PDHRA)

10


OSO Order – OCO Type

• Justification required for OCO orders. Enter the OCO Type for the orders in the justification or general comments block (not needed for Yellow Ribbon orders): Type Description• OEF-A - Afghanistan (support within Afghanistan)• OEF-T - In Theater (within the USCENTCOM area of

operations but not in Afghanistan)• OEF-C - In CONUS (support outside USCENTCOM area

of operations) • OEF-H - Horn of Africa• OEF-P - Philippines

11


N3


CAPT Rick Tolley, OPNAV N13R1095 Discussion

CDR Jill Merkley, OPNAV N130Waiver procedures

Guest Speakers


ToP Audit Readiness DashboardSnapshot taken 03 February 2014

Command DD 577s Rejects Unsubmitted Vouchers

Permission Level 5 & 6 Conflicts

RCC SE

RCC MA

RCC MW

RCC NW

RCC SW

NAFW

CNAFR

CIDCRC

NSWG-11

SSOP

HQ

Flag Matters

01

02

71

62

26

09

02

01

01

55

19

ActiveReserve

ReserveActive

01-56-10>10

13234

DTSNROWS

02

04

03

01

04

01

01

11 01

02

02

0102

29501

0101

10103

0106

10001

0100

0002

0101

11801

0151

13

02

01

03

01 08


ECH IV DTS Un-Submitted Vouchers

SELRES

ACTIVE

0

200

400

600

800

FLAG M

ATTERS HQ

NAF WASHIN

GTON DC

RCC NORTHWEST

RCC MID

WEST

RCC MID

-ATLA

NTIC

RCC SOUTHEAST

RCC SOUTHWEST

CIDCRC

CNAFR0

102030405060708090


ECH IV DTS Vouchers in Routing

Snapshot From DEC 2013

Snapshot From JAN 2014

FLAG NAF RCC NW RCC MW RCC MA RCC SE RSS SW SPEC WAR CNARF SSOP SELRES FORCE TOTAL0

100

200

300

400

500

600

700

800

900

1000

FLAG NAF RCC NW RCC MW RCC MA RCC SE RSS SW SPEC WAR CNARF SSOP SELRES

FORCE TOTAL

0

100

200

300

400

500

600

700

800

900

1000


Unliquidated Funds (RPN)

HQ FLAG NAF RCC NW RCC MW RCC MA RCC SE RCC SW SPECWAR CNAFR SSOP CIDCRC Force Total$0.00

$100,000.00

$200,000.00

$300,000.00

$400,000.00

$500,000.00

$600,000.00

$700,000.00

CNRF Outstanding Monies Jan 2014


Jan 14 Unliquidated Funds (RPN)

HQ FLAG NAF RCC NW RCC MW RCC MA RCC SE RCC SW SPECWAR CNAFR SSOP CIDCRC Force Total$0.00

$25,000.00

$50,000.00

$75,000.00

$100,000.00

$125,000.00

$150,000.00

$175,000.00

$200,000.00

$225,000.00

$250,000.00

RPN


Sailors with no DTS Account

• 5% of NROWS Orders are circumventing DTS• RHS Roster compared to DTS Account Listing

• No DTS Account• DTS account name does not match NROWS name• DTS account was created as non-traveler

• 2,715 Sailors do not have a DTS Account• RCC MA 519 • NSWG 39• RCC SE 630 • SSOP 408• RCC MW 279 • CNAFR 12• RCC SW 511 • NAFW 222• RCC NW 84

• 175 Senior Officers do not have a DTS account• 119 CDRs • 56 CAPTs

• 28 Feb suspense to establish accountsDTS Use Is Mandatory


Recent Audits• IDTT (JFTR Chapter 7 Part Z U7610)

• 211 IDTT Orders were selected for Audit• 131 (62%) were correctly paid • 63 (30%) were potentially overpaid• 16 (8%) unable to be audited as voucher was legacy

• Common Errors:• Per Diem paid for local travel• POV was non-advantageous and no constructed travel worksheet• Travel from HOR to duty site was not limited to cost from NRA to duty site

• CNRFCINST 1571.1 and RESPERMAN Article 1570-020 being updated

• POV (JFTR Chapter 4 Part G )• Over 2,000 NROWS Orders were selected for Audit

• 106 (5%) were potentially overpaid• Common Errors:

• POV was incorrectly identified as advantageous• POV was non-advantageous and no constructed travel worksheet• Unauthorized expenses (rental car savings) included in constructed travel worksheet

• Follow on Audits planned to measure compliance


Irons in the Fire• AT/ADT and IDT performed back to back

• AT/ADT and IDT can only be performed back to back if the duty location is not within the local commuting area of the NRA (permanent/administrative drill site)

• JFTR prohibits reimbursement for travel to perform IDT at the permanent/administrative drill site

• JFTR App O T4045 JFTR U7610-B CNRFCINST 1571.1D Section 111

• Returning home at conclusion of AT/ADT/IDTT • Personnel must return home at the conclusion of AT/ADT/IDTT• Personnel not required to travel between the hours of 2400-0600• Changing return transportation to a date after Order end date is not authorized• Leave must be used during the Order period

• JFTR U3030 JFTR U4410


JFTR Updates

• Eliminated en route reimbursable expenses (e.g., parking, tolls) when a traveler elects to use POV non-advantageous• Effective 01 DEC 13• U4710-C; U7735-F; App G; App O T4030-E


Miscellaneous

• Internet Explorer 11• Settings need to be adjusted to access NROWS/DTS• Go-by on Sharepoint N33 Travel Portal under Reserve

Travel Processes, Rules & Regulations -> FAQs -> NEW


FY14 Q3/Q4 Phasing - Analysis in progress for AT, ADT/IDTT/ATPs following MYR- Q3/Q4 AT will be loaded ASAP

OSPADES – Fully operational

EXCOM Mid-Year Review – 24-26 FEB- All MYR inputs accounted for

OSO Planning Module (NROWS Build 25)- Prototype demo for the EXCOM during MYR- Implementation for FY15- Input template will be July OSPLAN submission

OSO Conference – Voting tool on OSO Portal

Force OperationsIssues and Discussion


Operational Reporting- Monthly Drumbeat: 2nd Tuesday – USFF / NTF / DC / BUMED

4th Tuesday – PACFLT / Shore / Joint / IDC / SOF

Annual Report – requested by OCNR. Draft Submitted.

CY13 Statistics:

Pillars with “Good” Participation: IDC, USFF, NTF, PACFLT

Commands with >75% submission rate:

CNAL CNMOC MSC C5F C6FNECC CSL CNSL C3F PACFLT

HQNAVSEA NETC ONR N1

SPAWARIDCRC EUCOM CNIC

Force OperationsIssues and Discussion

All input is good. Help leadership tell the story!


$0K $50K $100K $150K $200K

IDC

BUMED

SHORE

DC

JOINT

NTF

USFF

PACFLT

Thousands

>90 days 61 - 90 days

$569K for orders > 90 days FY13

110

40

49

Force OperationsEXCOM Unliquidated FY13 ADT Orders

28

Hardholds!If >5 days unliquidated no future orders until resolved3

9

2

24

Data as of 10 FEB


Force OperationsEXCOM Unliquidated FY13 IDTT Orders

$0K $10K $20K $30K

IDC

BUMED

SHORE

DC

JOINT

NTF

USFF

PACFLT

Thousands

>90 days 61 - 90 days

Hardholds!If >5 days unliquidated no future orders until resolved

8

14

11

2

1

10

44

$70K for orders > 90 days, FY13 Data as of 10 FEB

10


$0K $10K $20K $30K $40K $50K $60K $70K $80K

SOF

IDC

BUMED

SHORE

DC

JOINT

NTF

USFF

PACFLT

Thousands

>90 days 61 - 90 days


2/3


4/67


3/2

1/1

0/9

0/1

Data as of 10 FEB

6/35

1/11

4/12


$0K $25K $50K $75K $100K $125K

SOFIDC

BUMEDSHORE

DCJOINT

NTFUSFF

PACFLT

Thousands


9

20

16


49


4

11

Data as of 10FEB

3

35

21



0 10 20 30 40 50 60

SOF

IDC

BUMED

SHORE

DC

JOINT

NTF

USFF

PACFLT

Thousands

>90 days 61 - 90 days


0/5

2/1

0/1

1/2

0/2

1/2

$114K for orders > 60 days, FY14 Data as of 10 FEB

8/9

4/24

2/79



Data as of 10FEB

$0K $10K $20K $30K $40K $50K

SOFIDC

BUMEDSHORE

DCJOINT

NTFUSFF

PACFLT

Thousands


31

6

15

2

1

9

42

$130K for orders > 30 days, FY14

23

2


Force OperationsFY14 ADT Execution

Data as of 18 FEB


Force Operations FY14 IDTT Execution

Data as of 19 FEB


Force Operations FY14 AT Execution

Data as of 18 FEB


Force OperationsAdditional Drill Execution

OSPADES Report Distribution/Execution as of 10 FEB

EXCOM / OSO ACTION:

1. Clear negative balances by moving funds accordingly; pull drills back as necessary.

2. Review the Unassigned RUICs section at the bottom of the report to ensure none of your units are there.

3. Submit issues or requests to [email protected].

mailto:[email protected]


Annual Drumbeat(with FY14 dates)

01 OCT 30 JUN30 MAR30 DEC 30 SEP

01 OCT: 29 Days E-AT

01 DEC: Initial BE submission due

TBD: E-AT reduction07/12 FEB: OSPLAN Mid-Year Review Inputs due24-26 FEB: EXCOM MYR

01 MAY: AT Waivers due to NOSC CO15 MAY: ADSW Requests due to CNRFC31 MAY: Final BE snapshot01 JUN: Q4 OCONUS AT order inputs due from SELRES15 JUN: Q4 CONUS AT order inputs due from SELRES30 JUN: Q4 AT orders saved and routed by NOSC OS

19 JUL: Q4 AT orders fund approved by NOSC31 JUL: OSPLAN Inputs due13 AUG: EXCOM 19 AUG: Q4 ATPs scheduled in NSIPSRecommended To-Do List

Weekly:- Cancel Unexecuted Orders/DTS travel- Review 30/60/90 & Unliquidated Reports- Review DTS voucher submissions- Review drill execution/OSPADESMonthly:- Validate GTCC delinquencies against

Unliquidated Reports- Review BE submissions- Review NROWS balances Monthly Meetings

1st Wednesday: Force DCO2nd Thursday: Ech III/IV VTC3rd Thursday: OSO/Ech IV DCO4th Thursday: Ech III/IV VTC


• NRUM 03 – 07 March 2014

07 – 11 April 2014

• OSO 18 – 21 February 2014 03 – 06 June 2014 26 – 29 August 2014

Contact [email protected] to obtain course quotas

• EXCOM MYR 24 – 26 February 2014 • OSO Conference TBD (Late April/Early May)

Force OperationsDrumbeat

mailto:[email protected]


OSO RoundtableN31 – CDR Neil Smith


ECH IVs Stand By


N31 – Force Ops


1. FY 13 Executiona) Address all unliquidated/partial ordersb) Address all unexecuted orders (NROWS/DTS)

2. FY14 Executionc) Use published guidanced) Establish transparent, repeatable processes

3. DCO Chat – CNRFC N3 / N31 / N33 / N354. OSPADES

a) NSIPS pay clerks should check OSPADES for allocations prior to adjudicating Additional Drillsb) Contact N31 for OSPADES access

Force OperationsN31

Participate and Liquidate!


Participation and Budget Estimator Submission


BE Submission by RCC


February 2014OSO-N3/7 Slides N33

N33 Force Travel

CDR Molinari Mr. Bleiler Chief Castro N33 Director Deputy Director Assistant Director 757-443-1983 757-443-1987 757-443-1986


ECH IV RoundtableN31 – CDR Neil Smith

oso & ech iv dco telecon

Documents

navy reserveready

assignment window

local billets

vacant billets

billet assignment information

billet assignments

billet opportunities

local apps