otb user manual v6.11

Open To Buy (OTB) User Manual

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Open to Buy

Purpose ....................................................................................................................................... 3 Typical User and Workflow ........................................................................................................ 4 Open to Buy Definitions and Calculations ............................................................................... 5

Field Definitions ......................................................................................................................... 5 Automatically Calculated OTB Fields ........................................................................................ 5 Syntax Definition ....................................................................................................................... 6 Color Coding ............................................................................................................................. 6

Basic Open to Buy Functions .................................................................................................... 7 Setup OTB ................................................................................................................................ 8 Create OTB Plan ..................................................................................................................... 10 Update OTB Plan .................................................................................................................... 11 Work with OTB Plan ................................................................................................................ 15

View OTB Plan ................................................................................................................... 15 OTB Worksheet .................................................................................................................. 19

OTB Reports ........................................................................................................................... 25 OTB Budget Analysis ........................................................................................................ 25 OTB Reports ...................................................................................................................... 27 Check OTB from Purchase Order..................................................................................... 28

OTB Exports ............................................................................................................................ 29 RMSA Setup and Export ................................................................................................... 29 ANT Export ......................................................................................................................... 32

All Open to Buy Screens .......................................................................................................... 33 ANT USA Export ..................................................................................................................... 33 RMSA OTB Export .................................................................................................................. 34 OTB Setup (for RMSA) ............................................................................................................ 35 RMSA Setup ........................................................................................................................... 36 New ANT USA Export ............................................................................................................. 37 OTB Create Plan ..................................................................................................................... 38 OTB Update Plan .................................................................................................................... 39 OTB Settings ........................................................................................................................... 40 View OTB Plan ........................................................................................................................ 41 OTB Plan Budget Analysis ...................................................................................................... 42 OTB Populate Past Data ......................................................................................................... 43 OTB Reports ........................................................................................................................... 44 OTB Worksheet ....................................................................................................................... 45 Update Actuals ........................................................................................................................ 46

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Purpose In this manual you will learn about the Open to Buy module in Celerant and the different options within Celerant Command to set up departmental codes, create your OTB plan for budgeting, update and view your OTB plan, and run export for RMSA or ANT. Open to Buy is a control tool for merchandisers, to allow you to plan for and manage the purchasing of your inventory to ensure that an adequate level of stock is on hand for the amount of sales being generated. The goal of Open to Buy is to keep a lean inventory (so you do not owe money to vendors without having sold the merchandise) and having enough inventory to keep up with the demand for sales.

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Typical User and Workflow OTB is typically set up by the person responsible budgeting for the year, and is generally used by Buyers and Merchandisers or the person(s) responsible for Inventory Purchasing.

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Open to Buy Definitions and Calculations

Field Definitions

• BOM – Beginning of Month On Hand (planned or actual values). • PO Rcvd. – Receiving from a Purchase Order (planned or actual values). • Transfers – Inter-store transfers (planned or actual values). • Adjustments – Physical Adjustments, Transfer In, Transfer Out, Kits, Bulk Item Breakup

(planned or actual values). • On Order – Quantity or dollar amount of merchandise on a Purchase Order based on

either the Cancel date or Ship date of the PO (actual value only). • To Order – Planned receiving less the values that are on order (calculated values). • Sales – Quantity or dollar amount of merchandise sold (planned or actual values). • Register Markdowns – Item or receipt discounts done at the POS (planned or actual

values). • Back Office Markdowns – Group markdowns, term sales, coupons, multi-buys, group

quantity pricing done from the Pricing section (planned or actual values). • RA – Return to Vendor (planned or actual values). • OTB – Budget for following month (calculated value).

Automatically Calculated OTB Fields

• OTB Retail = Next Month BOM Retail – BOM Retail – PO Rcvd Retail + Sales Retail – Register Markdowns – RA Retail + Trans Retail + Adj Retail + Back Office Markdowns

• To Order Retail = PO Rcvd Retail – Ordered Retail • OTB Cost = Next Month BOM Cost – BOM Cost – PO Rcvd Cost + Sales Cost – RA

Cost + Trans Cost + Adj Cost • To Order Cost = PO Rcvd Cost – Ordered Cost • OTB Units = next month BOM Units – BOM Units – PO Rcvd Units + Sales Units – RA

Units + Trans Units + Adj Units • To Order Units = PO Rcvd Units – Ordered Units

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Syntax Definition

• 1–BOM–A: Month 1 (either based on fiscal calendar or standard calendar month, depending on your setting), Beginning of Month On Hand, and the ACTUAL values.

• 1–Sales–P: Month 1 (either based on fiscal calendar or standard calendar month, depending on your setting), Sales, and the PLANNED values.

Color Coding

• Yellow – Actual values. • Orange – Modified values that have not yet been saved. • Green – Non-editable or calculated values. • White – Editable values. • Red – OTB is out of balance, too much has been ordered to meet the sales goals for the

following month. (< 0)

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Basic Open to Buy Functions This section includes the following topics:

• Setup OTB o Categories o Metrics o General o Combine

• Create OTB Plan

o Enter Year of Plan o Populate Past Data

• Update OTB Plan

o Select Categories o Select Changes o Select Based on

• Working With OTB Plan

o View OTB plan o OTB Worksheet

• OTB Reports

o Company OTB o OTB Budget Analysis o Check OTB from Purchase Order

• Exports o RMSA o ANT

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Setup OTB Purpose: To configure the OTB section for ANT and RMSA exports and to be able to create OTB plan. Here you can define what levels you want to plan at and see on the plan, as well as the metrics on how you want to plan (Retail, Cost, Units). Application

• On the Main Menu, go to Open to Buy > OTB Settings

• On the OTB Settings screen, select from the following settings:

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o Categories – Choose up to four categories to plan at. If you check the ‘Plan By

Store’ option, it will make the store the lowest level of planning. You have the ability to plan by Brand, Dept, Type, Subtype1, 2, 3, Price point, or OF fields.

o Metrics – Select the options of what you want to plan at. Choose to plan at Retail, Cost and/or Units. Choosing these options will add these views to your OTB plan.

o General – Choose the settings for how you want your plan to function. You can choose from the following options:

Use Fiscal Calendar – If enabled, this will use the fiscal calendar that is set up in the system (Settings > Options > Fiscal Calendar). If disabled, it will use the Gregorian calendar to plan at.

Update OTB Live – This option is no longer used. On Order Based Upon Cancel Date – This option when enabled will

calculate your On Order based on Cancel Date. If you have this option disabled, it will be based on Ship Date.

o Combine – This section gives you different options to combine values in the Open to Buy.

Combine Adj/Transfers – This option when enabled will combine the values for inventory adjustments and transfers into one column on the OTB plan, including Transfer In, Transfer Out, Interstore Transfers and Physicals completed.

Combine RA/PO – This option when enabled will combine the values for return authorizations and purchase orders into one column on the OTB plan..

Combine Markdowns – This option when enabled will combine the values for all markdowns in the system into one column on the OTB plan, including register markdowns and permanent markdowns.

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Create OTB Plan Purpose: To create a plan for the year and populate past data to update the current plan in the system. Application

• On the Main Menu, go to Open to Buy > OTB Create Plan

• In the OTB Create Plan screen, you can enter the year for the plan you are creating, and choose to Populate Past Data which will use the historical data to update the current plan.

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Update OTB Plan Purpose: To update your current OTB plan and select categories you want to update on the plan. Application

• On the Main Menu, go to Open to Buy > OTB Create Plan

• On the OTB Update Plan screen, you can update your plan by categories, change rules, and select which months you want to update.

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o Categories – Select the categories you want to update on the plan. If you want to update everything, you can leave them blank and it will update everything on the plan.

o Change Rule –

Field to Change – • BOM + or – X % based on:

o Sales – This will change your planned beginning of month (BOM) for the selected months based on the planned sales for this month.

o Sales + Markdowns – This will change your planned BOM for the selected months based on your planned sales plus planned markdowns for this month.

• BOM based on (X) Months Supply – Enter a positive value with up to two decimal places to calculate BOM on hand based on the planned sales for the number of months specified in the Positive Value field.

o For example, if you want to calculate January BOM with 3 months supply, the system would add together the planned sales for January, February and March to come up with the planned BOM for January. (Jan + Feb + March = BOM)

o If the Positive Value field of month’s supply contains decimal places, then the calculation would be based on an average. Ex: if you had 2.5 in the Positive Value field, then the calculation would be planned sales for (Jan + Feb + March)/3* 2.5 = BOM for January.

• Sales + or – X % based on: o LY Sales – This will change your planned Sales for the

selected months based on last year’s actual sales.

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o BOM – This will change your planned Sales for the selected months based on your planned beginning of month on hand values.

• Reg Markdowns + or – X % based on: o LY Reg Markdowns – This will change your planned Register

Markdowns for the selected months based on last year’s actual register markdowns.

o Sales– This will change your planned Reg Markdowns based on your planned sales for the month.

• BO Markdowns + or – X % based on: o LY BO Markdowns – This will change your planned Back

Office Markdowns for the selected months based on last year’s actual back office markdowns.

o Sales – This will change your planned Back Office Markdowns for the selected months based on your planned sales for the month.

o BOM – This will change your planned Back Office Markdowns for the selected months based on your planned beginning of month on hand values.

• Received + or – X % based on: o LY Rcvd – This will change your planned Received for the

selected months based on last year’s actual received values. o Sales – This will change your planned Received for the

selected months based on your planned sales for the month. o Sales + Markdowns – This will change your planned

Received for the selected months based on your planned sales plus planned markdowns for the month.

• RA + or – X % based on: o LY Rcvd – This will change your planned RA values for the

selected months based on last year’s actual received values. o Sales – This will change your planned RA values for the

selected months based on your planned sales for the month. o Sales + Markdowns – This will change your planned RA

values for the selected months based on your planned sales plus planned markdowns for the month.

• Transfers + or – X % based on: o LY Trans – This will change your planned Transfers for the

selected months based on last year’s actual transfers. o Sales – This will change your planned transfers based on

your planned sales for the month. o BOM – This will change your planned transfers for the

selected months based on your planned beginning of month on hand values.

o Sales + Markdowns – This will change your planned transfers for the selected months based on your planned sales plus planned markdowns for the month.

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o Rcvd – This will change your planned transfers for the selected months based on your planned received values.

• Adjustments + or – X % based on: o LY Adj – This will change your planned Adjustments for the

selected months based on last year’s actual adjustments. o BOM – This will change your planned adjustments for the

selected months based on your planned beginning of month on hand values.

o Sales – This will change your planned adjustments for the selected months based on your planned sales for the month.

o Rcvd – This will change your planned adjustments for the selected months based on your planned received values for the month.

o Tran – This will change your planned adjustments for the selected months based on your planned transfers for the month.

o Months – Here you can select which months you would like to update on your plan. The plan extends 18 months and you are able to edit the months that have not passed yet.

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Work with OTB Plan Purpose: To view your current OTB plan planned and actual values. Here you can change your planned values to update your plan. There are two options for working with your OTB plan, View OTB Plan, and OTB Worksheet. The View OTB Plan screen allows you to view and modify the OTB plan from the bottom up which will distribute the values up to the higher categories, while the OTB Worksheet screen allows you to work with the plan from the top down, and the changes will distribute the values down to the lower categories/levels. View OTB Plan

• On the Main Menu, go to Open to Buy > View OTB Plan

• On the View OTB Plan screen, you can filter your search to view and modify your plan based on your OTB settings. You will be able to update the plan from the bottom up, which will distribute values up to the higher categories of your plan.

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o Show – Choose how you want to set your planned values, based on the categories you set up in OTB Settings.

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o Filter – Here you can filter your plan by Year, and also you can filter by the Categories you selected when set up the OTB Settings. Only the categories that you selected in OTB settings will show on the plan. If you selected the Plan by Store option, you will also see the filter for Store.

o Show Type – This will give you the options to view your OTB plan by Retail, Cost, or Units, depending on what you selected when you set up the OTB Settings. If you selected all three options in the OTB Settings, you will have the option to view the plan by Retail, Cost, or Units.

o Viewing the Plan – You will see all of the actual and planned columns across the top of the plan.

All Actual fields will be shown in yellow and cannot be modified. All previous months will be shown in yellow.

Planned fields will be shown in white and can be modified. Current and future months that are editable will be shown in white. Planned fields include BOM, Sales, POS Mkdn, Perm Mkdn, PO Rcvd, RA, Tran, and Adj.

Calculated fields will be shown in green and cannot be modified. Calculated fields include On Order, To Order, and Open to Buy.

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o Modifying the Plan – You have the ability to modify the planned values on a plan by clicking into and typing into the field you want to change. When you change a planned value, the field color turns from white to orange. Once you save the change, the field will turn back to white.

If the OTB is out of balance, the field will turn from Green to Red, indicating that you too much has been ordered to meet the sales goals for the following month.

o Buttons at the top – Search – This allows you to search for the OTB plan after using the filtering

search criteria. Reset – Resets the current search criteria. Show/Hide Columns – Allows you to select/deselect columns you want

visible on the OTB plan (BOM, Sales, PO Rcvd, RA, Tran, Adj, On Order, To Order, POS Markdowns, Perm Markdowns, OTB)

Save – Saves the current OTB values in the system. Export to Excel – Exports the OTB plan to excel

Department Type Subtype1 Store1‐BOM‐A

1‐Sales‐A

1‐PO Rcvd‐A

1‐Tran‐A

1‐Adj‐A

1‐OOrd

ACCESSORIES ACCESSORIES BELTS 1 7 1 0 0 0

ACCESSORIES ACCESSORIES BELTS 2 26 8 55 0 0 ACCESSORIES ACCESSORIES BELTS 3 0 0 0 0 0 ACCESSORIES ACCESSORIES BELTS 4 25 5 25 0 0

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OTB Worksheet

• On the Main Menu, go to Open to Buy > OTB Worksheet

• On the OTB Worksheet screen, you can work with your OTB plan at any level of the plan and have the values distribute down to the lower levels of the plan. You also have different export reports from this screen.

o Filter – Here you can filter your plan by Year, and also you can filter by the Categories you selected when set up the OTB Settings. Only the categories options that you selected will show on the plan. If you selected the Plan by Store option, you will also see the filter for Store.

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o Show Type – This will give you the options to view your OTB plan by Retail, Cost, or Units, depending on what you selected when you set up the OTB Settings. If you selected all three options in the OTB Settings, you will have the option to view the plan by Retail, Cost, or Units.

o Viewing the Plan – You will see all of the fields in the left column, with both planned and actual values next to each other. The months will be going across the top of the screen.

All Actual fields will be shown in yellow and cannot be modified. All previous months will be shown in yellow.

Planned fields will be shown in white and can be modified. Current and future months that are editable will be shown in white. Planned fields include BOM, Sales, POS Mkdn, Perm Mkdn, PO Rcvd, RA, Tran, and Adj.

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Calculated fields will be shown in green and cannot be modified. Calculated fields include On Order, To Order, and Open to Buy.

o Modifying the Plan – You have the ability to modify the planned values on a plan by clicking into and typing into the field you want to change. When you change a planned value, the field color turns from white to orange. Once you save the change, the field will turn back to white.

When modifying a value that is less than or greater than zero, all values from the top down will be adjusted based on the percentage that was changed.

• For example, if the OTB hierarchy is defined as Department – Type – Stores, and the planned sales value for the Men’s department is 1000 units, then when you change the planned sales to 1100 units for that department, it calculates a 10% increase. Therefore, all Types within the Men’s department for all stores will increase by 10% automatically.

When modifying values that are equal to zero, the system will give you an error which will prompt you to select which data element to base the percent change on. This is due to the fact that the system updates the values based on percentage, but if there is no previous value in the field, it cannot base the change on any percentage.

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• Select the month and the field that will be used to calculate the percentage to change each record by, and click OK.

If the OTB is out of balance, the field will turn from Green to Red, indicating that you too much has been ordered to meet the sales goals for the following month.

o Buttons at the top –

Search – This allows you to search for the OTB plan after using the filtering search criteria.

Reset – Resets the current search criteria. Show/Hide Columns – Allows you to select/deselect columns you want

visible on the OTB plan (BOM, Sales, PO Rcvd, RA, Tran, Adj, On Order, To Order, POS Markdowns, Perm Markdowns, OTB)

Save – Saves the current OTB values in the system. Export to Excel – Brings up the options to Export to Excel. Here you have

the option to drill down by category which will create separate tabs on the spreadsheet to show the breakdown by each category selected. You also have an option to show % difference between Actual and Planned values on report.

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Standard Report

Merchandise Plan for 2007Department: MENS Date: 1/8/2008Data type: UNITS Time: 1:18:08 PM

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

BOM - Actual 75 60 65BOM - Planned 68 70 65 68 70 70 72 70 70

LY Sales 70 71 65 67 67 68 70 70 68 67 72 75Sales - Actual 66 68Sales - Planned 60 62 65 63 70 68 68 72 68 65

PO Rcvd - Actual 55 75PO Rcvd - Planned 68 70 72 71 70 70 65 68 75 80

Trans - Actual 5 4Trans - Planned 5 5 4 4 4 4 5 5 5 6

Adj - Actual 2 1Adj - Planned 1 1 1 1 1 2 1 1 1 3

Mkdwn - Actual 2 1Mkdwn - Planned 1 1 1 1 1 2 1 1 1 3

On Order 25 30 28 28 33 31 30 30 29 30 35 35To Order 3 4 3 2 4 4 3 2 4 3 4 5

OTB 10 8 -3 6 8 6 5 -4 5 4 5 5

Breakout by Store

Stores JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

1 - NYBOM - Actual 20 21 19BOM - Planned 22 30 23 24 29 29 31 30 30

LY Sales 19 22 17 18 20 21 26 24 27 30 31 33Sales - Actual 18 17Sales - Planned 20 22 23 20 30 22 23 25 27 22

PO Rcvd - Actual 15 22PO Rcvd - Planned 16 17 20 19 16 16 17 15 22 25

Trans - Actual 0 1Trans - Planned 0 0 0 1 1 1 2 1 0 1

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Report with Additional Options to Show % Difference

Merchandise Plan for 2007Department: MENS Date: 1/8/2008Data type: UNITS Time: 1:18:08 PM

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

BOM - Actual 75 60 65BOM - Planned 68 65 60 68 70 65 68 70 70 72 70 70BOM % Diff (P vs. A) 10.29% -7.69% -8.33%

LY Sales 70 71 65 67 67 68 70 70 68 67 72 75Sales - Actual 66 68Sales - Planned 59 70 60 62 65 63 70 68 68 72 68 65Sales % Diff (P vs. A) -11.86% 2.86%

PO Rcvd - Actual 55 75PO Rcvd - Planned 55 75 68 70 72 71 70 70 65 68 75 80PO Rcvd % Diff (P vs. A) 0% 0%

Trans - Actual 5 4Trans - Planned 3 6 5 5 4 4 4 4 5 5 5 6Trans % Diff (P vs. A) -66.67% 33.33%

Adj - Actual 2 1Adj - Planned 1 2 1 1 1 1 1 2 1 1 1 3Adj % Diff (P vs. A) -100% 100%

Mkdwn - Actual 1 1Mkdwn - Planned 1 2 1 1 1 1 1 2 1 1 1 3Mkdwn % Diff (P vs. A) 0% 100%

On Order 25 30 28 28 33 31 30 30 29 30 35 35To Order 3 4 3 2 4 4 3 2 4 3 4 5

OTB 10 8 -3 6 8 6 5 -4 5 4 5 5

Breakout by Store

Stores JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

1 - NYBOM - ActualBOM - PlannedBOM % Diff (P vs. A)

LY SalesSales - ActualSales - PlannedSales % Diff (P vs. A)

PO Rcvd - ActualPO Rcvd - PlannedPO Rcvd % Diff (P vs. A)

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OTB Reports Purpose: To analyze your OTB planned and actual values. OTB Budget Analysis

• On the Main Menu, go to Open to Buy > OTB Budget Analysis

• On the OTB Budget Analysis screen, you can filter your search by your selected categories, and when you search, on the left side you will see the categories selected in the Show section, and on the right, you will see a breakdown of all OTB fields. It will show your planned, actual and percentage difference for BOM, Sales, PO Rcvd, Trans, Adj, Reg and Perm Mkdns.

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• Export to Excel

Department Type Subtype1 Store BOM Plan 1 BOM Actual 1 % +/‐ Sales Plan 1 Sales Actual 1 % +/‐ PO Rcvd Plan 1 POACCESSORIES ACCESSORIES HATS/VISORS 1 4.17 2 108.33 1 1 0 12ACCESSORIES ACCESSORIES HATS/VISORS 2 12.5 25 ‐50 8 3 166.67 0ACCESSORIES ACCESSORIES HATS/VISORS 3 15.83 7 126.19 8 1 700 0ACCESSORIES ACCESSORIES HATS/VISORS 4 55.5 49 13.27 24 15 60 11ACCESSORIES ACCESSORIES HATS/VISORS 5 48.33 21 130.16 8 15 ‐46.67 7ACCESSORIES ACCESSORIES HATS/VISORS 6 0 0 0 0 0 0 0ACCESSORIES ACCESSORIES HATS/VISORS 7 14.58 43 ‐66.09 6.5 5 30 0ACCESSORIES ACCESSORIES HATS/VISORS 8 12 52 ‐76.92 7.2 4 80 0ACCESSORIES ACCESSORIES HATS/VISORS 9 102.5 122 ‐15.98 48 26 84.62 21ACCESSORIES ACCESSORIES HATS/VISORS 10 0 0 0 0 0 0 0ACCESSORIES ACCESSORIES HATS/VISORS 98 0 0 0 0 0 0 0ACCESSORIES ACCESSORIES HATS/VISORS 99 0 0 0 0 0 0 0

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OTB Reports

• On the Main Menu, go to Open to Buy > OTB Reports

• The OTB Reports screen allows you to export your Company wide OTB report, with a choice of the selected categories from your OTB Plan to group your report by.

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Check OTB from Purchase Order

• On the Main Menu, go to Purchase Order > New Purchase Order > Check OTB

• When you create a new Purchase Order in the system and you add styles to the purchase order, you can use the Check OTB button to view the current OTB for the styles on the purchase order.

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OTB Exports Purpose: If you are using ANT or RMSA for your Open to Buy, Celerant is able to extract your OTB data, so you can import it into ANT or RMSA. RMSA Setup and Export

• On the Main Menu, go to Open to Buy > RMSA Setup

• On the RMSA Setup screen, enter the Client ID provided to you by RMSA, and enter your company name and click Save.

• Next, go to Open to Buy > OTB Setup (used for both RMSA and ANT)

• On the OTB Setup screen, you will see a tab for Department, Types, and Sub Types. On The Department tab, each department will correspond with a code from RMSA or ANT. Type the code in the respective department code field. If you only have departments (no types) click SAVE once all codes have been entered.

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• If you have Types in addition to Departments, click on the Type Tab. You will need to enter two pieces of information here. In the Dept Code field, enter the department code where this Type resides. In the Code Field, enter the Type code provided. Click SAVE once all codes have been entered.

• Before you run an export, we recommend that you create a folder in your C:/ drive called RMSA to save and store all of your RMSA documents.

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• Go to Open Open to Buy > RMSA OTB Export

• Enter the date range for the report (Example 3/1/06 to 3/31/06), check off the stores that you would like to export, and click on Run.

• Once the report is run, the system will prompt you to save some files. o The first is RCOMSEND.DAT. This is the file that you will send to RMSA.

When this file appears, change the name to include the month and year of the export. (Example: RCOMSEND032006.DAT). Save this file into the RMSA folder that you have created on your C:/ Drive.

o The second is RMSA.XLS. This is an excel version of the information you will be sending to RMSA. When this file appears, change the name to include the month and year of the export. (Example: RMSA032006.XLS)

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ANT Export

• On the Main Menu, go to Open to Buy > New ANT USA Export

• The New ANT USA Export is used when you have the ANT USA Enterprise software. • On the New ANT USA Export screen, select Transaction dates that you want to export,

and select the fields you want to include on the export. Select whether you want the On Orders to be based upon Ship Date or Cancel Date, and click on Export Data. You will receive a message when export is complete.

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All Open to Buy Screens

ANT USA Export This screen allows the user to export their OTB Plan so they can import it into ANT.

• Navigational Path o Open to Buy > ANT USA Export

• Buttons at the top of the screen o Weekly – Click here to export your OTB plan based on the search criteria.

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RMSA OTB Export This screen allows the user to export their OTB plan to a file which they will send to RMSA to work with.

• Navigational Path o Open to Buy > RMSA OTB Export

• Buttons at the top of the screen o Run – Run the current export based on the selected search criteria.

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OTB Setup This screen allows the user to define the department codes used for the RMSA export. These codes are provided by RMSA.

• Navigational Path o Open to Buy > OTB Setup

• Buttons at the top of the screen o Save – Once all codes are entered for the departments, you can save into the system.

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RMSA Setup This screen allows the user to setup their RMSA Client ID and Company name to be used in the RMSA export file.

• Navigational Path o Open to Buy > RMSA Setup

• Buttons at the top of the screen o Save – Once the Client ID and Company fields are complete, Save into system.

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New ANT USA Export This screen allows the user to export a file for ANT, which is compatible with the new ANT Enterprise edition.

• Navigational Path o Open to Buy > New ANT USA Export

• Buttons at the top of the screen o Export Data – exports a file based on the search criteria selected.

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OTB Create Plan This screen allows the user to create an OTB plan based on the OTB settings. You can populate past data, which will fill in the actual past values.

• Navigational Path o Open to Buy > OTB Create Plan

• Buttons at the top of the screen o Create Plan – This will create the plan for the year specified with based on the OTB

settings. This process can take up to 20 minutes.

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OTB Update Plan This screen allows the user to update their OTB planned values by Category based on the selected fields to change and specified months and percentage.

• Navigational Path o Open to Buy > OTB Update Plan

• Buttons at the top of the screen o Update Plan – This will perform the update to your OTB planned values for the

categories and fields specified.

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OTB Settings This screen allows the user to set up the OTB plan by choosing the categories they want to plan at, the metrics they want to be able to plan at, whether they will use Fiscal or Gregorian calendar, and define other settings regarding how the plan will be viewed/calculated.

• Navigational Path o Open to Buy > OTB Settings

• Buttons at the top of the screen o Save – This will save the settings into the system, and then they would be able to

create the plan based on the settings.

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View OTB Plan This screen allows the user to view and modify their OTB plan from the bottom up to enter or change planned values which will distribute up to the higher levels of the plan, view actuals for months passed and calculated values which includes On Order, To Order, and Open to Buy.

• Navigational Path o Open to Buy > View OTB Plan

• Buttons at the top of the screen o Search – Searches for the values based on the filtering criteria and plan year. o Reset – Resets the current search criteria. o Show/Hide Columns – You can select the columns you want to show or hide on the

current plan view by selecting or deselecting the column name. o Save – This saves all of the changes you have made to the plan. o Export to Excel – This exports the current plan view into excel.

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OTB Plan Budget Analysis This screen allows the user to view the plan using the filtering criteria, and view the actual and planned values, and percentage difference.

• Navigational Path o Open to Buy > OTB Plan Budget Analysis


current plan view by selecting or deselecting the column name. o Export to Excel – This exports the current plan view into excel.

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OTB Populate Past Data This screen allows the user to manually populate the past data for their OTB plan based on the filtering criteria.

• Navigational Path o Open to Buy > OTB Populate Past Data

• Buttons at the top of the screen o Show – This will show the plan based on the filtering criteria. o Save – Saves the entered values into the OTB plan.

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OTB Reports This screen allows the user to export your Company wide OTB report, with a choice of the selected categories from your OTB Plan to group your report by.

• Navigational Path o Open to Buy > OTB Reports

• Buttons at the top of the screen o Export – Exports the report based on the options selected into an excel file.

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OTB Worksheet This screen allows the user to work with their OTB plan based on the filtering criteria. This screen allows the user to plan at the higher levels and the system will automatically distribute to the lower levels of the plan based on percentage.

• Navigational Path o Open to Buy > OTB Worksheet


current plan view by selecting or deselecting the column name. o Save – This saves all of the changes you have made to the plan. o Export to Excel – This exports the current plan view into excel.

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Update Actuals This screen allows the user to update their actual values in the system, which goes through and calculates your current inventory transactions, on orders and BOM values. This should be done before viewing or working with the plan so you are working with the current values.

• Navigational Path o Open to Buy > Update Actuals

• Buttons at the top of the screen o Process – This will update the actuals on your plan based on the options selected to

update.

otb user manual v6.11

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