otc critical process maps

8
Order To Cash - Level 1 Order To Cash Maintain Customers 1.1 Maintain Pricing Information 1.2 Maintain Inventory 1.3 Manage Orders 1.4 Manage Invoices 1.5 Manage General Ledger 1.6 NCSA ERP Page 1 of 8 Last updated: 4/25/2013 1 OTC

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  • Order To Cash - Level 1 O

    rde

    r T

    o C

    ash

    Maintain Customers

    1.1

    Maintain Pricing

    Information

    1.2

    Maintain

    Inventory

    1.3

    Manage

    Orders

    1.4

    Manage

    Invoices

    1.5

    Manage General

    Ledger

    1.6

    NCSA ERP

    Page 1 of 8Last updated: 4/25/20131 OTC

  • Maintain Customers - Level 1.1 M

    ain

    tain

    Cu

    sto

    me

    rs

    Create

    Customer

    1.1.1

    Modify

    Customer

    1.1.2

    Inactivate

    Customer

    1.1.3

    NCSA ERP

    Page 2 of 8Last updated: 4/25/20131.1 Maintain Customers

  • Manage Orders - Level 1.4 M

    an

    ag

    e O

    rde

    rs

    Process Orders

    1.4.1

    Process Returns

    1.4.2

    NCSA ERP

    Page 3 of 8Last updated: 4/25/20131.4 Manage Orders

  • Manage Invoices - Level 1.5 M

    an

    ag

    e In

    vo

    ice

    s

    Manage AR

    1.5.1

    Analyze Receivables

    1.5.2

    NCSA ERP

    Page 4 of 8Last updated: 4/25/20131.5 Manage Invoices

  • Create Customers - Level 1.1.1 C

    usto

    me

    rR

    eta

    il C

    us

    tom

    er

    (Sa

    les)

    No

    n-R

    eta

    il C

    us

    tom

    er

    (SS

    &P

    ; C

    on

    su

    me

    r P

    rod

    ucts

    ; D

    igita

    l S

    ale

    s; B

    2B

    ; F

    rag

    Do

    lls)

    Cre

    dit a

    nd

    Co

    llectio

    ns

    Sa

    les O

    pe

    ratio

    ns

    ED

    I T

    ea

    m

    Start

    Initial Contact with

    the Customer

    Send Credit

    Application to

    the Customer

    Sales Director

    ApprovalY

    Fill out and Return the

    Credit Application/

    Credit Information

    Perform Credit

    CheckCredit Check

    Notify Sales and

    Explain Reason

    Setup Bill to

    Customer in

    PeopleSoft

    Rejected

    End

    Notify Sales and

    Sales Operations

    Receive Credit

    Application/ Credit

    Information Form

    Request Credit

    Check (Coface)

    Create

    CUSTLOAD.csv

    file

    Run Customer

    Upload process

    Run

    U_OM_CUSTIN_ERRORS

    query

    Errors

    Correct Errors

    Manually Update

    Hierarchy Setup

    Y

    N

    End

    Sales Dir. agrees

    with the Customer

    for CIA

    Y

    President

    Approval

    Request Credit

    InformationY

    Over 20K

    Credit LimitY

    Approved

    N

    Notify EDI TeamEDI Customer

    NY

    Create the EDI

    mappingEnd

    Manager

    Approval

    Customer Type

    Retail

    Non-Retail EndN

    N

    Y

    N

    N

    NCSA ERP

    Page 5 of 8Last updated: 4/25/20131.1.1 Create Customers

    http://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=0ef2bf72-7e12-4940-a840-8fdff6d51a0f&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=43cac4b4-3037-412f-855d-6449d2590969&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=b2c99cbc-ba4c-4143-8bda-c5a6131e3e61&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=5b729d19-9cc2-498c-bc51-4bca2d1f9bde&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=4a53faf2-ee26-4061-9535-9e4b1ff95a91&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=68cb2ddc-7109-4cfe-9418-3875083c56e2&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=006da2fa-71ae-4e3f-a72f-6f3dacf31c35&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=67fd8c4b-95cd-4ecc-8e73-3072c94fba44&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=5cbf24bd-c117-49ab-a873-d706448071b6&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=04712b87-4d5a-432c-b415-5e2f22dc3496&Path=data
  • Process Orders - Level 1.4.1C

    usto

    me

    rS

    I S

    terlin

    g In

    teg

    rato

    r (E

    DI)

    Sa

    les O

    pe

    ratio

    ns

    Wa

    reh

    ou

    se

    Cre

    dit a

    nd

    Co

    llectio

    ns

    Inve

    nto

    ryG

    en

    era

    l

    Le

    dg

    er

    Start

    PO Type

    ManualEmail Customer

    PO form

    EDI Customer

    PO fileElectronic

    EDI 850IN

    Transaction

    Processing

    PeopleSoft

    850IN Staging

    Tables

    SI Summary PO

    Report

    Acknowledge

    Order via Email

    Run PS 850IN US

    Process

    Validate POEnter Manual

    Sales Order in PS

    EC Status

    Run

    U_OM_850_EC_TABLES

    query

    Correct EC

    Staging Errors

    Run the 850IN

    Exception Report

    Errors

    Complete Errors

    Run Order Status Report

    Y

    N

    Error type

    Order (Lines)

    Canceled by the

    system

    Confirm Order

    (Lines)

    Cancellation on

    Customer side

    Mass Order

    Changes

    E/L (error/

    line error)

    Confirm Order

    Changes have

    been executed on

    Customer side

    Orders on Hold Y

    Run Order Hold

    Release ProcessN

    Run Batch

    Allocations

    Process

    Verify Inventory/

    Review Orders using Allocation

    Workbench

    Drop Orders using

    Allocation

    Workbench

    Run 940 Outbound

    Process

    Run

    U_IN_940_ERRORS

    query

    OM Team imports

    orders into the

    ERP system

    Pick Plan is

    released by OM

    Team

    Data Center prints

    shipping labels

    Data Center prints

    packing slips and

    attach them with

    the shipping labels

    Packing Slip

    needed

    Labels are given to

    the picking Team

    Lead

    Y

    N

    Labels are collated

    by Team Leads

    and assigned to

    pickers by pick

    zone and

    equipment type

    Picker scans label

    which directs them

    to the location to

    pick from

    Correct

    Product

    Picker reports

    wrong item to

    Team Lead to

    resolve (picker

    must verify other

    product in that

    location)

    Picker picks item,

    applies label and

    confirm pick and

    goes to pick the

    next item

    N

    Y

    Team Lead

    researches the

    mislocation

    Pickers put the

    items to assigned

    Drop Zone

    Staging/Floor

    Spots

    QC performs

    random audit

    QC notifies picking

    and QC Team

    Lead for

    investigation and

    resolution

    Shipping Dock

    people confirm the

    Order

    PassProduct is given to

    transportationProduct Ships

    Run

    U_IN_945_STAGE

    query

    Inbound 856

    (ASN) Advanced

    Shipping Notice

    EDI 945IN

    Transaction

    Processing

    PeopleSoft

    945IN Staging

    Tables

    940OUT CSV file

    generated EDI 940OUT

    Processing

    Process Inbound

    945 Shipment

    Confirmation

    Run

    U_IN_945_ERRORS

    query

    Run Order

    Release Process

    Run OM Billing

    Process

    Run Order Close

    Process

    Fail

    Passing through SI

    Approve Inventory

    Demand

    In exceptional situations

    945 ErrorsY

    940 ErrorsCorrect Errors

    Y

    (multiple BUs

    on the order)

    N

    Manage Invoices

    End

    Manage General

    Ledger

    Correct and

    Create new Order

    Price and/or

    Pack Rule

    Violations

    W

    (warning)

    Y

    N

    Pre-Allocation

    exists

    Release Pre-

    Allocation

    Y

    N

    Large Number

    of Order LInes

    Y

    Manually Allocate

    Lines

    N

    Order (Lines)

    Canceled

    manually

    N

    Run

    U_OM_850IN_STAGE_TBLS

    queryCAN or US

    US

    Run PS 850IN

    CAN Process

    CAN

    Consignment?

    Process Inbound

    945 Consignment

    Shipment

    Confirmation

    YES

    Process Auto-

    Putaway

    NO

    NCSA ERP

    Page 6 of 8Last updated: 4/25/20131.4.1 Process Orders

    http://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=20492247-1518-46e0-9e78-77d226ea455c&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=ce5f8c2d-88b8-425f-b1aa-6998c2c1ee17&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=6c165b3c-d49e-4253-84a7-7c95f256323c&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=7bfd7585-6f1a-4001-b6eb-000337ff4e05&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=4735f126-8197-4ed9-a23f-41b90bd80f89&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=4931e0a3-15ab-4bb9-858b-bb317e0635f1&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=87588901-51f6-4931-9628-9749f47859f1&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=3872b260-0a83-473c-a2fa-279e69bd9fb4&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=989c4665-f94b-4b37-87da-50b7563f8954&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=51dcd967-1ce7-4710-8b00-99c23eae0f42&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=7c936ddf-1138-4937-bd15-68cc819b4068&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=7c916fb0-d271-4daa-8ad2-07627a1fc826&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=feb7fc9e-a80b-4ae8-8ef8-afaed25728ca&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=0b1a021b-2d4f-4a76-87f5-263c5d5eec99&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=954bcad2-889d-41f0-a9e6-1a150f8af267&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=954bcad2-889d-41f0-a9e6-1a150f8af267&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=7e000cd5-a5cb-427b-a412-e70be0520f05&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=58a7fa71-e161-4dd7-9dad-4c7a37fde351&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=26e5cc23-1236-4323-8dd0-4722da5ac11c&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=840e462b-c10f-40b5-a652-715aa92c3130&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=560663b9-c586-40fe-a2a3-ca0e69fdb9b2&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=da4d19f6-f6ab-4435-b476-9e94d34f50ed&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=a282d04d-2fb2-46c6-af29-435abab6d996&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=9701288a-e1dc-4430-a85b-149cd689347a&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=b087ea1e-add1-4f66-b7d5-f013288c059c&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=c599b395-82c3-4c44-a216-f10a25b759ef&Path=dataOTC Critical Process Maps.vsd#1.5 Manage Invoiceshttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=cf654179-6b2f-48f3-a288-ee1d6716be18&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=fdd26a5a-3eec-4dec-9ada-48c11fbea84a&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=affb6be0-c6da-4462-93f0-875a20803bbf&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=d6673a3a-137b-494f-912d-96b3d43c78d5&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=a465c81a-79da-4b86-901e-e61418d9560c&Path=data
  • Process Returns - Level 1.4.2C

    usto

    me

    rS

    ale

    s O

    pe

    ratio

    ns

    Inve

    nto

    ry T

    ea

    mW

    are

    ho

    use

    Acco

    un

    ts

    Re

    ce

    iva

    ble

    s

    Contact

    UbiSoft for

    Return

    Review

    Customer

    Request

    Approve

    Return

    Inform the

    Customer End

    Start

    N

    Create RMA in

    PeopleSoft

    Y

    Process EDI 180OUT

    Send RMA details to

    Warehouse

    Inform

    Inventory

    Team

    Send

    Confirmation to

    the Customer

    along with the

    RMA number

    Return

    Product(s) to

    the Warehouse

    Receive RMA

    Details

    EDI Transmission

    Receive

    Product(s)

    Verify

    Information

    Capture

    ProductsQC Control

    Sort by

    Disposition

    Confirm

    Receipt

    Scrap

    Liquidate

    Good

    Rework

    Destroy

    Rebuild

    Scrap from

    USIN3 BU in PS

    Transfer from

    Returns to the

    FG location in

    PS

    Within

    Tolerance

    Review RMA in PSN

    Process RMA CM

    Interface in PSY

    Process 861IN

    RMA Receipts in

    PS

    EDI Transmission

    Process Billing

    Interface

    Finalize and

    Print CM

    Offset

    Deduction/

    Invoice

    End

    Investigate

    Overage

    Approve

    Overage

    Update

    RMA in

    PeopleSoft

    Y

    Communicate

    Rejected Items

    to Inventory

    team, the

    Customer and

    AR team

    N

    Send RMA

    number to

    Sales Ops

    Send weekly

    report to

    UbiSoft

    End

    Check RMA in

    PS for Order

    number

    Check the

    Invoice based

    on Order

    number

    Bounce

    Back RMA

    N

    Y

    Bounce Back

    RMA

    N

    Y

    Bounce

    Back RMA

    N

    Send RMA

    number to

    Sales Ops and

    AR teams

    Y

    NCSA ERP

    Page 7 of 8Last updated: 4/25/20131.4.2 Process Returns

    http://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=aac1ce9b-1220-4422-95c9-632862a4e1d2&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=e822e5cd-ebfb-498c-b8ec-d96d151edfa3&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=f7e6113a-ebcd-42d7-aa92-8a3e7f525b97&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=08408d4d-e235-402f-88c0-7537272442f4&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=af64eef6-8b6a-4b51-8d21-8bada212030c&Path=datahttp://mdc-ps9-upk02/UPKKnowledgeData/PeopleSoft/Publishing%20Content/PlayerPackage/dhtml_kp.html?Guid=d178f6c8-0ad3-4f0c-8966-d26e74478659&Path=data
  • Manage Accounts Receivables - Level 1.5.1

    Cre

    dit a

    nd

    Co

    llectio

    ns

    (Bill

    ing

    )

    Ge

    ne

    ral

    Le

    dg

    er

    Cre

    dit a

    nd

    Co

    llectio

    ns

    (Ca

    sh

    Ap

    plic

    atio

    n)

    Cre

    dit a

    nd

    Co

    llectio

    ns

    (M

    ain

    ten

    an

    ce)

    ED

    IC

    usto

    me

    r

    Process Billing

    Interface

    Finalize and Print

    Start Bill Source

    Create Manual Bill

    Order Management

    (Process OM_BILL)

    Process Online

    Store Sales

    Process Zellers 820

    Process Credit/

    Debit Memo

    Manual Bill

    Payment Type

    Online Payment

    Entry

    Upload Payment

    Detail from Excel

    Create the Deposit

    Create and Save

    the Payment CSV

    file

    Run Payment

    Upload

    Run Payment

    Interface

    Check the Deposit

    ID

    Create Payment

    Worksheet

    Create Payment

    Worksheet

    Run the

    ARUPDATE

    process

    Maintenance

    Type

    Manual

    Maintenance

    Upload

    Maintenance

    Worksheet from

    Excel

    Automatic

    Maintenance

    Identify Offset

    Items

    Link Debit Item

    with Credit Item

    Create and Save

    the Offset CSV file

    Run Payment

    Upload

    Run Payment

    Interface

    Check the Deposit

    ID

    Create Payment

    Worksheet for

    Maintenance

    Run the

    ARUPDATE

    process

    Run Auto-Match

    process

    Run the Actual

    Matches Report

    Create

    Maintenance

    Worksheet

    Run 810OUT

    Process

    Process 810OUT

    Transactions

    810OUT CSV file

    generated

    Process Invoice

    Creation

    Process Invoice

    Payment/

    Deductions

    Run Journal

    GeneratorEnd

    Invoice Type

    Send the PDF file

    Run the

    ARUPDATE

    process

    Process RMA (US)

    Process RMA

    (CAN)

    PRT

    EDI

    NCSA ERP

    Page 8 of 8Last updated: 4/25/20131.5.1 Manage AR

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