other journal & special books

8/22/2019 Other Journal & Special Books

1/21


2/21


3/21

A cash voucher(or petty cash voucher) is

usually a small form that is used todocument a disbursement (payment) from a

petty cash fund. Petty cash vouchers are

also referred to as petty cash receipts


4/21

The petty cash voucher should provide space for the

date, amount disbursed, name of person receiving the

money, reason for the disbursement, general ledger

account to be charged, and the initials of the person

disbursing the money from the petty cash fund. Some

petty cash vouchers are prenumbered and sometimes

a number is assigned for reference and control.

Receipts or other documentation justifying the

disbursement should be attached to the petty cash

voucher.


5/21

To start a petty cash fund you need to open a

general ledger account . This will be an additionalcash account that you could report either

separately or have its balance included with other

cash accounts when preparing a balance sheet.


6/21

A unique voucher number

Date and money withdrawn

Details of the transaction, include as muchinformation as possible

Total amount that is withdrawn

Attach any receipts to the voucher Make sure the voucher is authorized by the

correct person


7/21

You can record on slips or a listing, whicheveris easier. The important thing to remember is

that EVERY transaction must be recorded andmust include:

Date of the transaction

Amount of the transaction

General description of the transaction


8/21


9/21

- a book used for recording small items ofcash expenditure which are usually analyzedas they are entered.

- the responsible for petty cash system is

called PETTY CASHIER .


10/21

C SH FLO T - an amount of money given tothe petty cashier at the beginning of a periodto enable them to make payments

IMPREST SYSTEM - where money held in thepetty cash float is restored to the originalamount for the beginning of the next period


11/21

An official receipt is a writtenacknowledgment. It is a specified note thatshows money which has been received as an

exchange for products or services. Thereceipt aims to provide an assurance that theparty has paid the expenses of the productswhich it has purchased. Official receipts can

be printable or online and their format andpattern can vary depending upon therequirements of the company.


12/21

Maintaining receipt-of-payment records is

important for businesses and individuals. When you

loan money to a friend or family member, or are

repaying a personal loan, receipts can help you

avoid financial misunderstandings and errors. Areceipt doesn't have to be made on an official form

or printed on a computer. You can hand-write it on

a piece of paper and sign the document. Give theoriginal receipt to the individual making the

payment. Keep a copy for your records.


13/21

Name, address, and taxpayer identificationnumber (TIN) of issuing company.

Name, address, and TIN of customer

Date of collection

Amount in numbers and words (English only)

Official receipt number


14/21


15/21

The official receipts can be submitan expense account . And thecompany can't evade the tax


16/21

A Journal Voucher is

written authorization prepared for

every financial transaction, or for

every transaction that meets

defined requirements.


17/21

Serial Number

Transaction Date

Transaction Amount

Ledger Account Affected

Reference to Documentary Evidence

Brief Description of Transaction Signature or Initials of one or more

authorized signatories


18/21


19/21

There are three types of Journal Voucher :

J16 (default) which post an actual revenueand expense etc

BT2 ( permanent budget transfer ) appliesto current & future fiscal years


20/21

BT4 ( temporary budget transfer ) - . will be

effective for the current fiscal year only

temporary budget transfer if the expenses are

in the appropriate FOAPAL & you wish to help

provide budget/funding for those

expenditures


21/21

Rocelyn M. Avendano

Jessica A. Barredo

Jo-Hanna P. Guillermo

Donnalyn S. Rodulfo

other journal & special books

Documents