outgoing council meeting june 7, 2012 the brookstreet ...8.10 oaa report 8.11 heads of technology...

ONTARIO ASSOCIATION OF CERTIFIED

ENGINEERING TECHNICIANS AND

TECHNOLOGISTS

Outgoing Council Meeting

June 7, 2012

The Brookstreet Hotel, Ottawa

OACETT COUNCIL MEETING AGENDA

Please note that all meeting proceedings are being recorded for the purpose of accuracy of minutes

President’s Opening Remarks, Introduction of Guests of Council, and Call to Order 1. AGENDA (5 minutes) TAB 1

1.1 Council Agenda

Motion to APPROVE required

2. PRESIDENT’S REPORT (5 minutes) TAB 2

2.1 President’s Report

3. CHIEF EXECUTIVE OFFICER’S REPORT (5 minutes) TAB 3

3.1 Chief Executive Officer’s Report 4. PASB COUNCILLOR REPORTS (15 minutes) TAB 4 4.1 PASB Councillor Reports

Central Region – Kim Pickett Eastern Region – Tara Welbourn Horseshoe Region – Ken Browne Northern Region – Andy Dryland Toronto Region – Steve Barnes Western Region – Christopher van Dop

ADMINISTRATION 5. ADOPTION OF MINUTES (10 minutes) TAB 5 COUNCIL MINUTES

5.1 Minutes of Council Meeting February 24-25, 2012

Motion to APPROVE required

5.2 Minutes of Council Meeting April 3, 2012 Motion to APPROVE required

5.3 List of Motions from Council Meetings OACETT ADMINISTRATION BOARD (OAB) MINUTES 5.4 Minutes of OACETT Administration Board Meeting April 2, 2012 5.5 Minutes of OACETT Administration Board Meeting May 10, 2012

Overage on AGM Conference Budget

Motion to APPROVE required Release of Funds for OACETT Donation to Fletcher Foundation Motion to APPROVE required

5.6 List of Motions from OAB Meetings 6. FINANCE (15 minutes) TAB 6

6.1 Secretary-Treasurer’s Report

6.2 Membership Growth

OACETT COUNCIL MEETING AGENDA

6.3 Membership Statistics 6.4 Financial Statements/Cash Flow as at April 30, 2012 Motion to RECEIVE required 6.5 Audited Financial Statements as at December 31, 2011 Motion to RECEIVE required

REPORTS 7. 7.1 IETO Report (15 minutes) TAB 7

Admission of Members Motion to APPROVE required

7.2 PASB Report (15 minutes) 7.3 Registrar’s Report (5 minutes)

Break for working lunch 12:30 p.m. – 1:00 p.m. UPDATES (75 minutes) 8. 8.1 TPC TAB 8

8.2 TAC 8.3 Government Relations Report 8.4 Ryerson / OACETT Certificate Program 8.5 Regulatory Task Group

8.6 Nominating Committee 8.7 Policy Advisory Committee 8.8 NEM (National Engineering Month)

8.9 PEO Report 8.10 OAA Report 8.11 Heads of Technology (HOT) Report

8.12 CCTT

9. NEW BUSINESS TAB 9 10. PRESIDENT’S COMMENTS 11. ADJOURNMENT OF OUTGOING COUNCIL MEETING Break 2:30 p.m. – 2:45 p.m.

INCOMING COUNCIL MEETING 2:45 p.m. – 4:00 p.m.

Ontario Association of Certified

Engineering Technicians and Technologists

President’s Report June 7, 2012

REPORT TO COUNCIL

Spring, as it always is, has been a busy time. I have had the pleasure to attend a number of events

as outlined below.

On March 7th

, a new endowment was presented at Fanshaw College in London, and the launch of

the of the province-wide Fletcher Foundation 25 for 25 Building Forward campaign was

officially announced. The endowment as well as the province wide program were well received.

March 23 – 24th

the Association of Science and Engineering Technology Professionals of

Alberta (ASET) held Council meetings and their Annual General Meeting along with their

Awards Gala. Mr. Norman Kyle assumed the role of President for the 2012 – 2013 term of

office. Perry Nelson, Registrar, reported on a Registration Innovation initiative that works to get

senior practitioners to become Association members to help promote certification to their junior

employees. While OACETT has put in place the “3 and 6 Rule” to encourage Associates to

move to certification, Alberta has removed the maximum time a member can remain an

Associate while working toward certification. Another initiative of note is a pilot mentoring

project focused to help students, junior members and internationally trained professionals make

career decisions.

April 14th

was the OAB retreat at Hockley Valley Resort. Two speakers, Dr. David Loree of the

Ivey School of Business and Ms Magda Rigo of the Markham Stouffville Hospital, facilitated

discussion, including a detailed case study, focused on volunteers / leaders, their selection,

succession planning and recruitment.

Technology Professionals Canada (TPC) held their annual meeting in conjunction with the

Saskatchewan Applied Science Technologists and Technicians (SASTT) Awards Gala in Regina

on April 20. A detail TPC report is included later in today’s agenda. The Awards Gala was

attended by Saskatchewan’s Lieutenant Governor Vaughan Solomon Schofield who presented

many of the awards to the individual recipients.

On the evening of May 9th

I participated in one of two Government Relations Webinars delivered

by Government Relations Committee Chair Bob van den Berg. The webinar was well prepared

and delivered and attracted much interest. I’m sure Bob will have additional details in his report

to Council.

At the invitation of Eastern Region Councillor Tara Welbourn and Chapter Chair Bob Jameson,

and with the assistance of Sam DiGiandomenico, I delivered the India delegation PowerPoint

presentation on May 4th

at Peterborough Chapter Annual General Meeting. I delivered the

presentation again May 14th

at the Sault Ste Marie Chapter Annual General Meeting where I also

presided over their Chapter elections.

May 11th

I attended the Ontario Centre for Engineering and Public Policy (OCEPP) Conference

and the Professional Engineers Ontario Order of Honor Awards Reception and Dinner followed

May 12th

by their AGM and Council meeting. Conference keynote speaker, York University

Dean of Science and Engineering, Janusz Kozinski’s provided an update on their new

engineering program focused on problem solving and small group interaction. Other topics

presented included transit technology choices, highrise buildings, the Niagara Tunnel Project and

social media without wasting your time or losing your identity. AGM and Council proceedings

saw the appointment of President Denis Dixon and selection of Executive members and

Committee Chairs for the next year.

Rod MacLeod, B.Sc., C.E.T.,

President



Chief Executive Officer’s Report June 7, 2012

REPORT TO COUNCIL

Following the withdrawal of the Ryerson Business/Communications certificate proposal

from the OACETT Council agenda at the last meeting, officials from Ryerson, OACETT

and HOT met to successfully negotiate college support for the initiative. Currently,

Ryerson is undertaking a survey of employers and members at the request of Consulting

Engineers Ontario to develop a detailed business case.

Attended the annual general meetings of OSPE, OAA, ASET, and TPC including off-line

meetings with their respective senior staff. Met with the new Dean at Fanshawe College.

Maintaining a working relationship with OTPQ including my counterpart, Mr. Denis

Beauchamp, by having an annual dinner to compare notes, and with Gord Masters

providing useful information on the architectural programs in Ontario vis a vis OTPQ’s

pursuit of practice rights in Quebec. OTPQ’s legislation which was reported on by

Martine Band following their September AGM is expected to be tabled in the Quebec

Assembly by early June, 2012.

Participated in the third meeting of Sieuglis; which involves the CEOs of the three

provincial technologist and engineering associations from British Columbia, Alberta and

Ontario.

Jelbert Real, Melissa and I negotiating with PEO and EWB the details and financing for

continuing National Engineering Month for 2013 and beyond.

Maintenance of TPC continues to be a challenge with “fissures” developing periodically

in defining our role with CCTT and the other non-aligned provincial associations. TAC

provisional committee advancing its agenda.

Instructing an internal working group to scope out a work plan for retaining recent

graduates as members, and undertaking a cooperative effort with ASET to scope out

details for meeting with other technical societies (ASHRAE, IEEE, ISA) to examine the

potential of joint membership as a member value added opportunity.

Supported hard work by staff in orchestrating conclusion of the leasing project,

preparation for the OACETT AGM, and advancing the efforts of the Fletcher Trustees.

Regular meetings with President and other members of the OAB.

Sincerely,

David Thomson

Chief Executive Officer

Ontario Association of Certified Engineering Technicians and

Technologists

Region: Central Region, Kim Pickett

Date: February 24/25 2012

Georgian Bay

Chapter:

1 1 1 1

1 1

1 1

1 1

1 1

Chapter:

1 1 1

1 1

1

1 1

1

Chapter: 1 1 1 1

1 1

1 1

1 1

Strategic Priorities totals

E-A

ssocia

tion

Pro

fessio

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evelo

pm

ent

Successio

n P

lannin

g

Corp

/College O

utr

each

Com

pliance a

nd S

tandard

s

Govern

ment

Aff

airs

Report to Council

The chapters recently held their annual chapter meeting. Our Regional Meeting will

be held at the AGM.

Introduction

Golf Tournament Sept 2012 excellent turn out expected

Colts game in Jan was well attended

Oshawa Generals hockey game Nov

ACM was April 25

Meet and Greet Dec 14

Linked in seminar with PEO

Technical Event

Train tour for families fall 2011

College Awards Feb 2

AGM April, Holiday Inn Barrie, good turn out

Durham

York

ACM was held at Earth Rangers Centre April 28

Bridge Building Competition March with PEO

Curling Bonspiel February was well attended

Tour of York Region Traffic Control planned Sept 2011

Regional Councillor Report

Page 1 of 2


Technologists

E-association

Professional Development

Succession Planning

Corporate Outreach

Compliance and Standards 3

0

5

10

13


Page 2 of 2


Technologists

Region: Eastern Region, Tara Welbourn

Date: 07-Jun-12

Chapter: Cornwall

1

1

1

1

1 1 1 1

Chapter: Kingston

1 1 1

1

1

1

1 1 1 1

Chapter: Lanark-Leeds-Grenville

1 1

1

1

1 1 1

1

1

1

1 1 1 1

Chapter: Ottawa

1 1

1

1

1 1 1

1 1 1 1Executive Members attended Regional Meeting

Science Fair - OACETT Trophy-Best in Applied Science Award presented

St. Lawrence College convocation presentation to graduate Technician with highest

Grade Point Average and runner up from the Environmental Program

ACM held

ACM Held in April

Contacted largest Employer of Chapter Members to host a Chapter Meeting

College OACETT Club still active

Richard Stamper gave a presentation at Algonquin College

College Project Day - OACETT booth set up and manned by Chapter Executive

Bursary award for a student (young or mature) entering College in the Engineering

field being started

Executive Members attended Regional Meeting

Chapter meetings are ongoing

Pin presentations/awards made to Chapter Members

Regional Science Fair Award presented

Fletcher Award Presentation made

Bob van den Berg attended Chapter Meeting via teleconference

Engineering Project award presented at Queen's


Chapter meetings are ongoing

ACM held in March


Science Fair Judging by Chapter Members

Stormont, Dundas & Glengarry Science Fair 20 year Judging certificate presented to

Lloyd Chaput

Pro

fessio

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evelo

pm

ent

Com

pliance a

nd S

tandard

s

Successio

n P

lannin

g

Corp

/College O

utr

each

Report to Council

Since the start of the year, I have had the pleasure of attending ACMs for the

Ottawa, Pembroke, Quinte and Peterborough Chapters as well as the grand opening

of the Technology and Trades building at Algonquin College in Ottawa. With summer

quickly approaching, I am looking forward to attending further Chapter

Events/functions throughout the Eastern Region.

Introduction

Govern

ment

Affair

s

E-A

ssocia

tion


Page 1 of 2


Technologists

Chapter Pembroke

1 1 1

1

Chapter: Peterborough

1 1

1

1 1 1

Executive Members attended Regional Meeting 1 1 1 1

Chapter: Quinte

1

1

1

1 1

Science Fair - Members attended as Judges 1

Science Fair - Award presented by Chapter to deserving project 1

ACM & Pin presentation/awards held in April 1 1 1

Executive Members attended Regional Meeting 1 1 1 1


E-association


Succession Planning

Corporate Outreach

Compliance and Standards

Government Affairs

Report to Council

Pin presentation/awards made to Chapter Members

Govern

ment

Affair

s

ACM held in April

Com

pliance a

nd S

tandard

s

16

10

Starting to plan for fall Engineering Symposium (hosted with IEEE & PEO Local

Engineering Challenge held during Engineering Month with IEEE & PEO Local

ACM held in May

0

15

14

5

Corp

/College O

utr

each

Presented Loyalist College Student Award

Held an Executive Appreciation Dinner

Richard Stamper made Fletcher Endowment fund presentation at Loyalist College

Awarded Student award to a Loyalist Student (equal to 1 year OACETT Student E-A

ssocia

tion

Pro

fessio

nal D

evelo

pm

ent

Successio

n P

lannin

g


Page 2 of 2


Technologists

Region: Horseshoe Region, Ken Browne, C.E.T.

Date: AGM June 7-9, 2012

Chapter: Peel

1 1 1 1

1 1 1 1

1 1

1 1

1 1

1 1 1 1 1 1

Chapter: Hamilton

1 1

1 1

1 1 1 1

1 1

1 1

Chapter: Niagara

1 1

1 1 1 1

1 1

1 1

1 1 1

1 1


E-association


Succession Planning

Corporate Outreach


Government Affairs

E-A

ssocia

tion

Pro

fessio

nal D

evelo

pm

ent

Successio

n P

lannin

g

Corp

/College O

utr

each

Com

pliance a

nd S

tandard

s

Chaper ACM

Chapter ACM

LED Seminar

Chapter ACM

Govern

ment

Aff

airs

101

10

Monthly Chapter Meeting

10

Revolving Trophy Project Science Fair Ongoing

Membership 25/40/50 Year Presentations


Annual Wine Tour - Selected Vinyard

Chapter Grant

John Alton Memorial Hockey Tournament

13

Report to Council

The Horseshoe Regions of Peel, Hamilton and Niagara continues to communicate

with each other to explore events, seminars and ideas that would benefit each of

their memberships.

Introduction

Membership 25/40/50 Year Presentations


Chapter Grant

Suatainablility Seminar

3

Chapter Grant

College Outreach (Student Awards Preperation)


Page 1 of 1

Ontario Association of Certified Engineering Technicians and Technologists

Regional Councillor ReportPage 1 of 2

Region: Northern Region

June 8/12 Wm. Andrew R. Dryland, C.E.T.

Chapter: Near North1 1 1

11

1 1 1

Chapter: Sault Ste. Marie1 1 11 1 1

Chapter: Thunder Bay1 1 11 1 1

1 11 1 1

Chapter: Temiskaming1 1 1

Chapter: Timmins1 1 1

OACETT/PEO Golf Tournament in Sturgeon Falls, August 16th

Sponsoring Bridge Building at Sault College, May 5th

Chapter A.G.M.

Chapter A.G.M. presented 50 year pin and Chapter Certificate

Report to Council

Activity within the Northern Region Chapters are focused on planning and budgeting for 2012 events. Work in progress includes, traditional items such as Engineering Week and science fairs. As well, summertime golf tournaments and fishing derbies are being planned. Some activity highlights are contained in the following.

Introduction

Northern Regional Meeting via teleconference

Inaugural OACETT Near North Chapter Golf Classic in Huntsville, August 23th

Chapter A.G.M.

Annual Golf Tournament (Planning Stage)Technology Symposium with Confederation College (Planning Stage)

Chapter A.G.M.

Annual Fishing Derby on Lake Nipissing June 16, 2012 (planning Stage)

E-Ass

ocia

tion

Prof

essi

onal

D

evel

opm

ent

Chapter A.G.M.

Com

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nce

and

Sta

ndar

dsG

over

nmen

t Aff

airs

Suc

cess

ion

Plan

ning

Cor

p/Col

lege

Out

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h


Regional Councillor ReportPage 2 of 2

Chapter: Sudbury1 1 11 1 1

1 1 11


E-associationProfessional DevelopmentSuccession PlanningCorporate OutreachCompliance and StandardsGovernment Affairs

111

15761

Chapter A.G.M.25, 40 and 50 years Pin awards at Bella Vita Restaurant, April 10th.Attended the Annual Spring Mining Show in SudburySudbury Chapter Golf Tournament, Sept. 9 at the Colonial Inn (Planning stage)

Report to Council

Cor

p/Col

lege

Out

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h

E-Ass

ocia

tion

Prof

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onal

D

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Suc

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Plan

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Gov

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Aff

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Com

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and

Sta

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TORONTO REGION REPORT TO COUNCIL

Steve Barnes, B.AET, C.E.T., Toronto Regional Councillor

Date Submitted: June 7, 2012

Regional Summation / Comments

Toronto West & Toronto East have already held their individual AGM's. Toronto

Central has planned theirs for May 23rd. Although their typical Annual Activities

are already scheduled, all three chapters have plans underway for Technical Tours

and Seminars.

Toronto West ChapterToronto West has already held their AGM. Mark Rector, C.E.T. is continuing on 1 1 1

as Chapter Chair. Although plans are underway for the year, others are as noted

below.

National Engineering Month Engineering Idol Competition 1 1 1 1 1

July 28,2012) 5th Annual Toronto Region Technology Tee-Off Golf Tournament 1 1 1 1

Potential tour of a Solar Facility. 1 1 1 1

Potential Educational Bus Tour 1 1 1 1

Toronto West Sub-Total 4 2 4 3 0 4 0 0

Toronto Central ChapterToronto Central Chapter will be holding their AGM on May 23,2012. 1 1 1

Although some activities are yet to be determined, some are Itemized Below.

March 3, 2012) National Engineering Month Exhibit at Malvern Mall 1 1 1 1

July 21, 2012) Annual Picnic at Thomson Park 1 1 1

July 28,2012) 5th Annual Toronto Region Technology Tee-Off Golf Tournament 1 1 1 1 1

November 10,2012) Annual Dinner Dance

Toronto Central Sub-Total 4 3 4 0 1 1 0 2

Toronto East Chapter Toronto East has held their AGM, with Clive Banton, C.E.T., now taking on the 1 1 1

position of Chapter Chair.

Aside from the Itemized Activities below, Toronto East is planning some Technical

Seminars for 2012, topics still to be determined.

March 3, 2012) National Engineering Month Exhibit at Malvern Mall 1 1 1 1

April or May 2012) Chapter AGM at Scarborough Town Centre 1 1 1

July 21, 2012) Annual Picnic at Thomson Park 1 1 1

July 28,2012) 5th Annual Toronto Region Technology Tee-Off Golf Tournament 1 1 1 1 1

November 10,2012) Annual Dinner Dance

Toronto East Sub-Total 5 3 5 0 2 1 0 2

Chapter Voluntary Priority TotalsMember Outreach 13

Community Outreach 8

Six Strategic Prioity TotalsE- Association 13

Professional Development 3

Succession Planning 3

Corp / College Outreach 6

Compliance & Standards 0

Government Relations 4



Co

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and

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Chapter Priorities

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Technologists

Region: Western Region, Christopher van Dop, C.E.T. Councillor

Date: 08-Jun-12

Chapter: Chatham-Kent

1 1

1

1

Chapter: Essex

1 1 1

1 1 1

1 1

1 1 1

1 1

1

1

1 1

1 1

1

1 1 1

1 1 1

Chapter: Grand Valley

1

1

1 1

1

1 1

1

1 1

1 1 1

1

1

1 1

1 1

1

May Adopt-a-road cleanup

May Manufacturing Summit with Bill Climie

Nov Annual PEO/OACETT Curling Bomnspiel

Jun Solar G speaker event

May Conestga Tech @ work

Aug Conestoga 3rd year project presentation

Jun Annual PEO/OACETT Golf Tournament

Jun Solar Car demo at Waterloo North Hydro

Mar Alumni of Distinction Award

Mar Engineering week ceremonies/Technologist of the year award

May Chapter Games night with PEO

Apr GVC ACM

Apr Earth Week presentation to elementry school

E-A

ssocia

tion

Report to Council

All Chapters have had their ACM's. We have one new chapter chair (Chatham-

Kent) and are still looking for a Chair for London. The chapters have started their

plans for the next year with some coordination to include Rod in a series of

events.

Introduction

Dec Annual Christmas lunch

Ongoing Facebook, Twitter and Google+ presence

Mar Engineering Month visit to high school

Mar Windsor-Essex High School design competition

Mar Night with the Spits OHL evening

May Tour and Demo at Reality Cave in Kitchener

Ongoing Facebook presence

Mar Engineering week ceremonies/Technologist of the year award

Com

pliance a

nd S

tandard

s

Govern

ment

Aff

airs

Pro

fessio

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evelo

pm

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Successio

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lannin

g

Corp

/College O

utr

each

Sep Tour of Chrysler mini van assembly plant

Oct Winery Tour

Dec Xmas party

Jan St Clair College Award ceremony

Mar WRSTEF Science Fair at St Clair College

Feb Guelph/Kithchener OHL Game

Mar oacettgvc.ca website redesign


Page 1 of 3


Technologists

1

1Oct Adopt-a-road cleanup

Sep GVC Golf tournament

Aug Truss design Speakers event


Page 2 of 3


Technologists

Chapter: Grey-Bruce1

11

Chapter: Lambton1 1

1

1 1

1

Chapter: London1 1

1 1 1

1 1

1 1 1

1


E-association


Succession Planning

Corporate Outreach


Government Affairs

April - London Chapter AGM

Ongoing - Striving to identify Value Added offerings for our Members

Fletcher Foundation presentation

May ACM and Tour of Blackwell Renewable Energy

Spring - Repeat of Wind Farm Tour

Spring - Neustadt Brewery Tour

planning St Clair river cruise

Mar Lambton College Lambton Copunty Science fair

0

Summer- Family Fish Farm

Report to Council

Sep PEO/OACETT Golf tournament

12

37

20

0

3

E-A

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GetSet - during Engineering Month


Page 3 of 3

DRAFT

Minutes of a Council meeting of the Ontario Association of Certified Engineering Technicians and Technologists (OACETT) held at The Sheraton Airport Hotel on February 24-25, 2012.

Present: Rod MacLeod, C.E.T. President David Saunders, C.E.T. Past President Stephen Morley, C.E.T. President-Elect Bob van den Berg, C.E.T. Vice-President, PASB Patrick Ng, C.E.T. IETO Councillor, Central Region Tara Welbourn, C.E.T. PASB Councillor, Eastern Region Ron Walker, C.E.T. IETO Councillor, Eastern Region Ken Browne, C.E.T. PASB Councillor, Horseshoe Region Jelbert Real, C.E.T., P.Eng. IETO Councillor, Horseshoe Region Andy Dryland, C.E.T. PASB Councillor, Northern Region André Tardif, C.E.T. IETO Councillor, Northern Region Steve Barnes, C.E.T. PASB Councillor, Toronto Region Ed Prillo, C.E.T. IETO Councillor, Toronto Region Christopher van Dop, C.E.T. PASB Councillor, Western Region Vince Le Faive, C.E.T. IETO Councillor, Western Region Martine Band Public Representative Andre Sherman, D.Arch.D., B.Arch.,OAA,C.E.T. OAA Representative David Thomson Chief Executive Officer Hillary Tedoldi, CAE Secretary-Treasurer and Chief Administrative Officer Sam DiGiandomenico Registrar and Director, IETO Sharron Leonard Director, Professional Affairs & Services Melissa Wood Manager, Marketing Communications Debbie Marrocco Manager of Board Affairs / Recording Secretary Guests: Gordon Masters (Friday only) Director of Government Affairs David Tsang, A.Sc.T. (Saturday only) Past President / Chair – Fletcher Foundation Richard Stamper (Saturday only) Business Development Manager, OACETT Barbara Chappell Deputy Registrar, OACETT Erin Booth, C.E.T. Regional Secretary-Treasurer, Horseshoe Region Regrets: Greg Miller, C.E.T. Vice-President, IETO Kim Pickett, C.E.T. PASB Councillor, Central Region Phil Maka, P.Eng. PEO Representative Henry Reiser, M.A.Sc. Heads of Technology Representative Alla Bondarenko Executive Assistant

PRESIDENT’S OPENING REMARKS AND CALL TO ORDER Mr. MacLeod called the meeting to order at 2:00 p.m. and welcomed Council and guests and stated that the meeting was being recorded for accuracy of minutes. Mr. MacLeod went on to congratulate Andre Sherman on becoming certified as a C.E.T. Approval of the Agenda (Appendix Tab 1)

5313 Moved by Ken Browne, Seconded by Andy Dryland and Carried.

Resolved that the Council Agenda of February 24-25, 2012 is hereby approved as presented and/or amended.

President’s Report (Appendix Tab 2) Mr. MacLeod summarized his report as presented.

OACETT Council Meeting February 24-25, 2012 Page 2 of 5

Chief Executive Officer’s Report (Appendix Tab 3) Mr. Thomson presented his report and recapped the highlights. PASB Councillor Reports (Appendix Tab 4)

Updates were provided by each PASB Councillor highlighting their written reports as presented.

Central Region – Mr. Patrick Ng

Eastern Region – Ms. Tara Welbourn

Horseshoe Region – Mr. Ken Browne

Northern Region – Mr. Andy Dryland

Toronto Region – Mr. Steve Barnes

Western Region – Mr. Christopher van Dop ADMINISTRATION It was pointed out to Council that when a Councillor misses a meeting, those Councillors not in attendance should abstain from voting on the minutes of that meeting. Adoption of Council Minutes (Appendix Tab 5)

5314 Moved by Bob van den Berg, Seconded by David Saunders and Carried. Resolved that the minutes of the Council meeting of November 18-19, 2011 are hereby approved as presented / amended.

5315 Moved by Andre Tardif, Seconded by Andy Dryland and Carried. Resolved that the minutes of the Council Conference Call meeting of January 12, 2012 are hereby approved as presented / amended. A list of motions from the Council meeting was presented for information. OACETT Administration Board (OAB) Minutes Minutes and a list of motions from the OAB meeting held on February 16, 2012 were presented for information. FINANCE (Appendix Tab 6) Secretary-Treasurer’s Report Mrs. Tedoldi summarized the Secretary-Treasurer’s Report as presented noting that the year ended with a surplus from operations of $371,765.

5316 Moved by Stephen Morley, Seconded by Tara Welbourn and Carried. Resolved that Council hereby receives the Financial Statements and Cash Flow as at December 31, 2011 as presented. Mrs. Tedoldi summarized the Financial Statements and Cash Flow as presented. Membership Statistics Mrs. Tedoldi summarized the chart presented noting that the total membership grew by 515 in 2011 for a total of 24,334 active members on December 31, 2011.


REPORTS (Appendix Tab 7) Mr. Reiser joined the meeting. Updates were provided by the following individuals highlighting their written reports as presented.

Mr. Real recapped the IETO Report as presented

Mr. DiGiandomenico summarized the Registrar’s Report as presented

Mr. van den Berg reviewed the PASB Report as presented

Mr. van den Berg summarized the Government Relations Committee Report as presented

Mrs. Chappell updated Council on the progress of the Regulatory Task Group

Mr. MacLeod introduced Mr. Ghani Razaqpur who gave a presentation on the recent India trip and sustainability.

The meeting adjourned for the day at 5:00 p.m. and reconvened on Saturday at 9:00 a.m.

Mr. MacLeod called the meeting to order at 9:00 a.m. and welcomed Ms. Band and OACETT’s guests, OACETT Past President and Chair of the Fletcher Foundation, Mr. David Tsang, and Mr. Richard Stamper, Manager of Business Development at OACETT.

ADMINISTRATION (Appendix Tab 8) Leasing Options

Mr. Morley summarized the Lease Committee report as presented stating that the Lease Committee is still working with space planners and working on the viable options for either remaining at 10 Four Seasons Place or moving to a new location at 10 Carlson Court. POLICY (Appendix Tab 9) Fletcher Foundation Performance Measures / Funding Mr. Tsang explained the Fletcher Foundation Initiative and how the campaign funding works, as described in the documents presented. The following Councillors declared a conflict of interest and abstained from voting: Mr. Saunders, Mr. Walker, Mr. Reiser, and Mr. Sherman.

5317 Moved by Ed Prillo, Seconded by Bob van den Berg and Carried. Resolved that, based on previously approved motion #5309 from the November 18-19, 2011 Council meeting approving the funding, and subject to the approval of the work plan and performance measures for 2012 provided by the Fletcher Trustees, Council authorizes the release of $60,000 of non-repayable OACETT funds to support the Fletcher Bursary Program with $35,000 from the 2011 budget surplus and $25,000 from the 2012 Contingency Fund. Ryerson / OACETT Certificate Proposal The Business/Communications Program was explained as described in the proposal presented. Ryerson is the largest provider of continuing education courses in Canada and are strongly interested in developing programs that are industry specific. Ryerson approached OACETT and asked us to develop this proposed certificate program, to be offered by Ryerson University in collaboration with OACETT, OSPE, CEO and Confederation College on Business & Communications Skills. The Professional Development Leads, Mr. Prillo and Mr. Browne advised Council that they and the OAB fully supported this program noting that this would bring good value to the OACETT membership. It was stated that a focus group was selected and they strongly encouraged the development of this program. Mr. Reiser spoke against the exclusivity clause and noted that at the recently held HOT meeting the deans were very much against the


exclusivity clause which prevented community colleges from offering this program and requested that their opinion be brought forward to the OACETT Council. Mr. Thomson noted that this was two years in the making and if we did not do this now OSPE and CEO might just walk away or cut a deal with Ryerson on their own. Mr. Reiser stated that he would have a teleconference with HOT and advise OACETT of their response. The following motion was withdrawn pending further investigation. Moved by Tara Welbourn, Seconded by Vince Le Faive and WITHDRAWN. Resolved that Council delegate to the Chief Executive Officer, who will consult with the Professional Development Leads, President, and legal counsel, to develop and sign a Memorandum of Understanding based on the following four provisions: 1. MOU to contain a clause attributing intellectual property to Ryerson as well as an

exclusivity clause to avoid duplicated efforts and fostering competition for similar

products.

2. Efforts put forth by external parties (e.g. OACETT) will be reflected in a cost

revenue allocation model accruing from this initiative.

3. Development efforts will likely be absorbed by Ryerson for the duration of the

MOU, if Ryerson is the exclusive provider of this certificate program.

4. Joint efforts are required for marketing and promoting this initiative. Ryerson will

likely develop a marketing budget and seek input from parties. External parties

will be expected to leverage internal communication activities.

Policy Review Committee Mr. Saunders explained that the Committee was to review the rate of inflation and how to determine the adjustment of OACETT fees on an annual basis. The Committee has reviewed this issue and has concluded that their recommendation would be to keep existing CPI motion # 4982 from the September 2006 Council meeting in place whereby the membership dues would be adjusted by the Consumer Price Index (CPI), rounded to the nearest percentage, at the end of June each year and this rate will be effective January 1

st of the following year.

Mr. Saunders went on to discuss the issue of older members still remaining in the database where we have had no contact for quite some time. Some of these members are now approaching 104 years old. We cannot just de-certify a member but these members cannot be reached to confirm their status. Mr. Saunders stated that this issue needs to be investigated further and also to confer with legal counsel for advice before a recommendation is put forward in the fall. POLICY UPDATES (Appendix Tab 10) TPC / TAC Mr. MacLeod summarized his report as presented stating that the TAC implementation plan has been ratified by all four provinces in TPC. Mr. MacLeod noted that Mr. Perry Nelson, the current Registrar in Alberta, has been retained to be Managing Director and will be located at the OACETT office by mid-March. Mr. MacLeod then thanked Mr. Thomson for his hard work and dedication. Miner Report Mr. MacLeod presented the Miner Report and recommendation. Mr. Miner was looking into a broad range of policy issues that could impact the profession and the associations in the coming decade. This report on TPC is for information only and will come back to Council for discussion.


REPORTS / UPDATES (Appendix Tab 11) Brief updates were provided by the following individuals:

PEO/OACETT Meeting – Mr. MacLeod summarized the meeting that took place

OPWA/OACETT Meeting – Mr. MacLeod gave an overview of the meeting that was held

The PEO Report stood as presented as Mr. Maka was not in attendance

Mr. Sherman presented a verbal update to Council on OAA

Mr. Reiser presented a verbal update to Council on the Heads of Technology (HOT)

Mr. MacLeod verbally updated Council on the status of CCTT

Ms. Leonard updated Council on the upcoming 2012 AGM Conference noting that this year’s theme is Innovations Reality

Mr. Real and Mrs. Wood presented a verbal update to Council on National Engineering Month

FINANCE

5318 Moved by David Saunders, Seconded by Christopher van Dop and Carried. Resolved that Council approves the transfer of $2 million from the Unrestricted Operating Fund to the Contingency Fund in keeping with Council’s earlier motion #5266 to establish a contingency fund of between 50% and 75% of the Associations annual operating expenses – any expenditure of this fund will be subject to Council’s approval. Mrs. Tedoldi briefly explained the background behind the above motion. Mr. DiGiandomenico presented Mr. MacLeod with a picture from their trip to India. New Business / Adjournment As there was no other new business brought forward, the meeting adjourned at 12:15 p.m. ………………………………………………. ……………………………………………… President Secretary

DRAFT Minutes of a Conference Call Council meeting of the Ontario Association of Certified Engineering Technicians and Technologists (OACETT) on April 3, 2012.

Present: Rod MacLeod, C.E.T. President David Saunders, C.E.T. Past President Stephen Morley, C.E.T. President-Elect Bob van den Berg, C.E.T. Vice-President, PASB Kim Pickett, C.E.T. PASB Councillor, Central Region Patrick Ng, C.E.T. IETO Councillor, Central Region Ron Walker, C.E.T. IETO Councillor, Eastern Region Ken Browne, C.E.T. PASB Councillor, Horseshoe Region Andy Dryland, C.E.T. PASB Councillor, Northern Region André Tardif, C.E.T. IETO Councillor, Northern Region Ed Prillo, C.E.T. IETO Councillor, Toronto Region Christopher van Dop, C.E.T. PASB Councillor, Western Region Phil Maka, P.Eng. PEO Representative Martine Band Public Representative Andre Sherman, D.Arch.D., B.Arch., OAA OAA Representative David Thomson Chief Executive Officer Hillary Tedoldi, CAE Secretary-Treasurer and Chief Administrative Officer Sam DiGiandomenico Registrar and Director, IETO Debbie Marrocco Manager of Board Affairs / Recording Secretary Regrets: Greg Miller, C.E.T. Vice-President, IETO Tara Welbourn, C.E.T. PASB Councillor, Eastern Region Jelbert Real, C.E.T., P.Eng. IETO Councillor, Horseshoe Region Steve Barnes, C.E.T. PASB Councillor, Toronto Region Vince Le Faive, C.E.T. IETO Councillor, Western Region Henry Reiser, M.A.Sc. Heads of Technology Representative Sharron Leonard Director, Professional Affairs & Services Guest: Gary Hewitt President, Colliers International

Chair’s Opening Remarks

Mr. MacLeod called the meeting to order at 7:00 p.m. and welcomed Council and thanked Mr. Hewitt for joining the meeting to help review the proposals presented. Mr. Morley presented the Overview – Relocation versus Renewal (Appendix A). Mr. Hewitt summarized the pros and cons and the two proposals presented (Appendix B). There was further discussion including the option available for Consulting Engineers Ontario to sub-lease space from OACETT.

5319 Moved by David Saunders, Seconded by Bob van den Berg and Carried. Resolved that Council, based on the 10 year Proposal #2, including a $30 psf allowance,

hereby approves the signing of a 10 year lease, by the Chief Executive Officer, with the existing landlord. Prior to signing, best efforts are to be made to negotiate a financially viable option to terminate the lease at the 5

th year. Should the finalized lease agreement

vary significantly higher from the proposal, Council shall be asked to ratify the updated version prior to its execution.

Adjournment

As there was no other new business the meeting adjourned at 7:45 p.m.

………………………………………………… ………………………………………………….. President Secretary

DRAFT Minutes of the Annual General Meeting of the Members of the Ontario Association of Certified Engineering Technicians and Technologists held at The Sheraton Toronto Airport Hotel, on June 11, 2011 commencing at 10:00 a.m. Present: Members of Council Members of the Association Guests Chair’s Opening Remarks Mr. MacLeod welcomed everyone to the 2011 Annual General Meeting of OACETT and introduced Council, OACETT’s Senior Management Team and Past Presidents in attendance. Mr. MacLeod noted that the meeting was being taped for accuracy of minutes. Adoption of Minutes (Appendix Tab 2)

1. Moved by Diane O’Heron, Seconded by Vince Le Faive and Carried. Resolved that the Minutes of the Annual General Meeting of the Ontario Association of Certified Engineering Technicians and Technologists of June 5, 2010, be accepted as presented/amended.

OACETT Update – A Year in Review Mr. Saunders reflected on the past year noting that OACETT has made significant progress in advancing our Strategic Priorities. Mr. Saunders went on to state that we now have over 24,179 members. We have, together with our colleagues in Alberta, BC and Saskatchewan, developed Technology Professionals Canada (TPC) to represent our national interests and are completing a thorough review of the best practices of accreditation bodies to facilitate the formation of Technology Accreditations Canada (TAC). Greetings from Other Associations and Guests Mr. MacLeod invited greetings from guests stating that to thank each of these individuals OACETT will make donations in their names to the Carole and George Fletcher Foundation. The following guests brought greetings:

Mr. Normal Kyle, President – Association of Science and Engineering Technology Professionals of Alberta

Ms. Alourdes Sully, President – Ontario Society of Professional Engineers

Mr. Bill Birdsell, Senior Vice-President – Ontario Association of Architects

Mr. Bill De Angelis, Chair – Consulting Engineers of Ontario

Mr. Paul Smeltzer, Principal Consultant – Amec Earth and Environmental (representing Ontario Public Works Association)

Mr. John Shortreid, Registrar – Applied Science Technologists and Technicians of British Columbia

Mr. Jag Mohan, Dean, School of Engineering Technology and Applied Science – Centennial College

Mr. Peter Monkhouse, Program Director Engineering, Architecture, and Science – Ryerson University Acceptance of the 2010 Audited Financial Statements (Appendix Tab 3) Mrs. Tedoldi presented the 2010 Audited Financial Statements noting that once again OACETT has had financial and operational success in 2010 ending the year with a surplus of over $743,000 reflecting cost cutting measures, retaining the right resources and programs, controlling risk and efficiently managing day-to-day operations. Mrs. Tedoldi noted that in an effort to reduce the pension liability, Council made the decision to eliminate the defined benefit pension plan for employees of the Association because of the potential for future solvency deficits. In its place, a defined contribution pension plan has been implemented for all employees. This decision allows OACETT to accurately budget its pension commitment in the future.

OACETT AGM June 11, 2011 Page 2 of 5

The OACETT investment portfolio is currently valued at $3.4 million, stated Mrs. Tedoldi, and at the end of 2010 the contingency reserve fund was $917,000, or two and a half months of operating expenses; we are aiming for six to nine months in operating expenses. Mrs. Tedoldi remarked that membership has increased in 2010 and at the end of April 2011, there were over 24,000 active members with 1,013 regular members and 1,016 student members joining OACETT in 2010. The number of certified members continues to increase and at the end of April there were over 16,000 certified members, or over 67% of total membership, as a result of more efficient operations and the retention and on-boarding initiatives. 2. Moved by Ed Prillo, Seconded by Clive Banton and Carried.

Resolved that the Ontario Association of Certified Engineering Technicians and Technologists Audited Financial Statements for the year ended December 31, 2010, be accepted as presented.

3. Moved by Jelbert Real, Seconded by Christopher Ellerton and Carried. Resolved that BDO Canada be re-appointed auditors for the Ontario Association of Certified Engineering Technicians and Technologists until the Annual General Meeting in 2012.

Carole and George Fletcher Foundation (Appendix Tab 4) Mr. Walter Spence, Chair of the Trustees of the Carole and George Fletcher Foundation thanked his fellow trustees for their commitment for the past year. Mr. Spence touched on the background of the Carole and George Fletcher Foundation, which also houses the Barbara and Felix Degan Scholarship Award, noting that the programs assist young people across the province pursue careers in engineering and applied science technology. Mr. Spence went on to note that his time on the Board of Trustees has been a productive experience with a number of changes developed and implemented by the trustees. The scholarship amounts were increased from $350 per award to $1,000 recognizing the high cost of post-secondary education and a desire to elevate the stature of the scholarship program amongst students and educational institutions. Mr. Spence commented that they had to reduce the number of scholarships given the higher award, which will challenge everyone in the future to expand the program to all colleges. There was also the introduction of a new $1,000 bursary program for children and grandchildren of OACETT members and “the trustees are delighted at the interest shown in this new scholarship”, remarked Mr. Spence. Mr. Spence then congratulated all the winners and thanked all of the corporate, chapter, and individual donors for making the scholarship program possible, including OACETT for providing $10,000 to match chapter and individual contributions for the past year. Acceptance of the 2010 Audited Financial Statements Mrs. Tedoldi summarized the statements noting that donations to the Foundation in 2010 totalled over $9,600, an increase of over $2,000 from the previous year. The investment income on the Foundation’s portfolio increased by over $18,500 from the end of 2009 and the Foundation’s investment portfolio was valued at over $206,000 at the end of April this year. 4. Moved by Mark Rector, Seconded by Tara Welbourn and Carried.

Resolved that the Audited Financial Statements for the Carole and George Fletcher Foundation for the year ended December 31, 2010, be accepted as presented.

Appointment of the Auditors for 2011 5. Moved by Vince Le Faive, Seconded by Maurice Coderre and Carried.

Resolved that BDO Canada be re-appointed auditors for the Carole and George Fletcher Foundation until the Annual General Meeting in 2012.


Appointment of the Foundation Trustees 6. Moved by James McLaren Seconded by Bill Climie and Carried. Resolved that the Board of Trustees recommends to the Annual General Meeting that David

Tsang, Chair, Mazin Audeh, David Saunders, Daryl Keys, and Angelo Innocente be appointed as Trustees of the Carole and George Fletcher Foundation until the Annual General Meeting in 2012.

Mr. Tsang, the Foundation’s new Chair, extended a special thank you to Walt Spence, Floyd Moore, Alex Lunycz, Mazin Audeh, and Arjun Rana for their many years of volunteer support and commitment to the Foundation. Mr. Tsang went on to state that the trustees recognize the legacy handed to them and embrace the opportunity in the next three years to build on the good work that has already been done and stated that their challenge is to:

Raise the profile and funding levels amongst members, colleges, and chapters such that we can expand the current program of $1,000 to all 25 colleges from the current eight colleges

Build on the good work of chapters in raising money and profile at the college level and see how we might better co-operate and brand our scholarship programs

Be creative as a group of trustees in finding methods and mechanisms to attract interest and money to support the need to assist more deserving students in pursuing careers in engineering and applied science technology.

New Business / Open Discussion Mr. MacLeod noted that no registered resolutions had been received from the members and advised that as per By-law 19, any resolutions that may result from discussions at the current AGM will not be binding but will be taken under advisement. Mr. Richard Dundas spoke about recognition of OACETT and giving back to the communities. Mr. Dundas went on to note that there is a Canada-wide Science Fair that is held annually for students between grades 7-12 where they design, build, and test science exhibits. Mr. Dundas has been approached by the operators of this science fair with a proposal requesting OACETT participation in the role of adjudicators at the school board science fairs. In the proposal they have also listed several other areas where OACETT could assist, including providing support for the regional science fairs in their 29 regions throughout the province and assisting in providing technical savvy and support to students in the building of their science projects. Mr. Dundas commented that this would be an exciting opportunity for OACETT to both assist students and the scientific and engineering communities and to promote OACETT. Mr. van den Berg thanked Mr. Dundas for the proposal and commented that OACETT would take this under advisement and bring this item to the Board at the next meeting in September. Mr. MacLeod remarked that this definitely has merit and will be considered along with the other initiatives that are in the mix at the moment. Ms. Tara Welbourn commented that she has been involved in these science fairs and has been a member of the judging committee for the Canada-wide Science Fair for the past two years and noted that our members are already involved and partaking in these roles. Mr. Roy Sue-Wah-Sing asked if OACETT has considered any initiatives for advertising as does other professional organizations such as Professional Engineers Ontario, Certified Management Accountants, and licensed electricians advertising their profession on radio stations, etc., and have we considered a similar initiative for OACETT? Mr. Sue-Wah-Singh also asked about a line item being labelled for advertising and promotion. Mr. Thomson stated that there have been many discussions over a number of years regarding allocating large sums of money to undertake more general broadcast media and at this point we have not, but as the budget process proceeds and we look at our various initiatives this is something that the executive should be considering more seriously in the next year or so.


Mr. Jag Mohan commented that OACETT has relationships with other associations and colleges and asked what our thoughts and strategy is on the proposed College of Trades. Mr. Thomson commented that the College of Trades is a significant issue to be dealt with. The College of Trades is establishing licensing for over 150 different trades and they will start pushing us and wanting more and more responsibility. There is a potential conflict over what the trades do and what our members do. Our policy decision has been not to object but rather our belief is that if you are trained to do a job, whether you are a technician, technologist or a licensed trade, you should be able to do the job. We have undertaken in the population of the various committees over the last several months inviting our membership to make applications to sit on the vast array of steering committees and the working committees of the College of Trades. It will become a challenge in the coming years for us to work with that sector to ensure there is fair access to the professions that our members are trained to do. Mr. van den Berg commented that this issue will be looked at through the Government Relations Committee that has been recently formed. Closing Remarks Mr. MacLeod, as the new President of OACETT, stated that we can all take pride in the accomplishments of the past year due in large measure to the elected Council, Chapters, dedicated volunteers and OACETT’s committed staff. Mr. MacLeod went on to state that when he thinks of an OACETT professional he thinks of skill, competence, qualified, expert, experienced, specialist, or authority. This is who and what we are, and this is the pride he feels in our credentials and our association. He commented that we should be proud of all of these things and we should celebrate our own high value in our occupations that all require special education and training. Mr. MacLeod noted OACETT’s accomplishments; in business for 54 years, continued membership growth, over 350 active volunteers, dedicated and engaged employees, financially sound, and strong collaborative relationships and partnerships, are all strong reasons for “Pride in our Profession”, our theme for this year’s AGM Conference. This success is the result of the Association remaining focused and ensuring that the strategy we have in place today will take us into the future. Mr. MacLeod went on to state that his plan is to stay focused on the six strategic priorities taking into consideration new and emerging market forces. Mr. MacLeod remarked that in the coming year increased emphasis will be placed on the strategic priority of Government Relations but, with effective management, the other five strategic priorities will contribute as well to greater awareness and recognition in our government affairs activities.

Going forward, Mr. MacLeod stated, we need to be constantly thinking “innovation”; this is what will sustain our success and allow us to remain a major player in an ever-changing world. Innovation comes in many forms such as:

Making incremental changes to existing products or operations,

Being more creative in marketing and promoting ourselves, and

Innovation may be transformational where we look for order of magnitude improvements and/or fundamental changes to how we operate.

Mr. MacLeod commented that a state of status quo is not an option for OACETT but the caveat is one of finding the right balance between investments in new opportunities while maintaining our successful core businesses. OACETT has been on a path of continual improvement and we will follow that path for some time to come. OACETT will be forming new committees and task groups and they will be empowered to develop their ideas and to be catalysts for change.


Adjournment 7. Moved by Diane O’Heron and Carried. Resolved that the 2011 Annual General Meeting of the Ontario Association of Certified

Engineering Technicians and Technologists adjourn. The Annual General Meeting of the Ontario Association of Certified Engineering Technicians and Technologists adjourned at 11:30 p.m. ……………………………………………. …………………………………………….. Chair Secretary



SECRETARY-TREASURER

June 7, 2012

REPORT TO COUNCIL

Membership Statistics

A comparison of 2011 and 2012 active members is attached

At the end of April, there were 24,561 active members – 382 more members than at the

same time last year

The number of certified members continues to increase with 385 more certified than a year

ago at this time, bringing the total to 16,633 certified members. At the end of April, 68% of

total membership were certified

Also attached, you will find a bar chart showing the growth in membership over the past

five years

The percentage of resigned members remained stable over the past year as reflected below

in the table of resigned members for the past five years:

11.49% resigned in 2007





Retention/On-Boarding

All six telephone campaigns to resigned members for the 2011 billing year have been

completed

From members who were contacted, 39% of certified members and 23% of associate

members have paid their membership dues

A total of 480 members paid their membership dues from these campaigns which generated

over $98,000 in membership dues revenue

The percentage of certified members who paid is down slightly from 42% in 2010 due to

fewer paying from the final campaign in 2011. The percentage of associate members who

paid is up from 21% in 2010

E-Association

The upgrade of the online OACETT membership application went live at the end of

February and as of the first week of May 107 applications were completed online

Programming to add scanned documents to a member’s file in the membership database is

complete and training of IETO staff will begin in mid May

Once this phase is complete, work will continue on the programming for a systemized file

review process for the admissions committee to be completed by the end of 2012

IT and IETO staff have committed a lot to time and effort to these projects over the past

several months

Secretary-Treasurer’s Report to Council

June 7, 2012

Page 2 of 3

The project to find a design group to update OACETT’s website with a new look is well

underway

Information was collected by the E-Association Leads from chapter chairs for inclusion in

the RFP with the expectation that a website design company will be selected by the end of

this year

Programming is progressing on the changes to the OACETT election site to allow

candidates to upload a picture, type their bio and answer questions with the bulk of the

work slated for the last half of 2012

A new Committee Communication Module that will allow for better communication online

within OACETT committees providing the ability to share documents; create meetings and

communicate with other members of the committee via a message board is expected to be

live by the end of May

2012 Financial Position

(Financial statements as at April 30, 2012 are included behind this report)

Revenue is slightly ahead of last year at this time, while expenses are in line with

expectations for the first four months of the year

Cash in the bank was $832,300 at the end of April

The market value of the Association’s long term investments was $3,661,000 on April 30th

In May, $300,000 was added to the portfolio -- $195,000 from the OACETT cash account

and $105,000 reimbursed to OACETT by the Fletcher Foundation

The Carole and George Fletcher Foundation investment portfolio was valued at $216,604 at

the end of April; however, the Board of Trustees for the Foundation approved the sale of a

portion of the Fletcher Foundation investments to repay OACETT for funds advanced for

the Foundation’s bursary program over and above the $100,000 donation initially made by

the Association

In May, OACETT was reimbursed $105,000 from the sale of Fletcher investments

Motions to release the remaining $40,000 of the $100,000 donation made to the

Foundation; and to authorize an overage of up to $70,000 on the AGM Conference in

Ottawa were endorsed by the OAB and will be discussed under the OAB report at this

meeting

2011 Audited Financial Statements

The 2011 Audited Financial Statements (included in this section of the Council reports)

show a surplus of $741,688

The market value gains on OACETT’s long-term investments contributed to the surplus

with an increase of $248,800 over December 2010

The audit was completed in March by BDO Canada with very few adjustments

The auditor met with the OAB Audit Committee to review their findings and to review the

audited financial statements

The increase in reserve funds brings the Association closer to the objective of having nine

months in operating costs in reserves

Secretary-Treasurer’s Report to Council

June 7, 2012

Page 3 of 3

Closing Remarks

Once again, special thanks to the Finance, Administration and IT team for continuing their

ongoing good work over the past year. The success we continue to experience is possible

because of the ongoing commitment of:

Debbie Marrocco Bridget Nevado

Lynn Young Anne-Marie Wang

Rozalia Mazur Jelena Vukobradovic

Wendy Young Mariano Martinez

Alla Bondarenko

Respectfully submitted,

Hillary Tedoldi, CAE

Secretary-Treasurer

20,000

20,500

21,000

21,500

22,000

22,500

23,000

23,500

24,000

24,500

25,000

Dec 2008 Dec 2009 Dec 2010 Dec 2011 April 2012

23,192

23,578 23,819

24,334

24,561

Membership Growth from 2008 to April 2012

Membership Category April 30. 2012 April 30. 2011 Difference

Applied Science Technologist 1,685 1,877 (192)

Associate Member - Full Dues 3,822 3,591 231

Associate Member - Partial Dues 2,124 1,869 255

Certified Engineering Technician 3,106 3,210 (104)

Certified Engineering Technologist 7,871 7,559 312

Certified Technician 3,014 2,619 395

Graduate Technician - Full Dues 145 174 (29)

Graduate Technician - Partial Dues 1 - 1

Graduate Technologist - Full Dues 509 647 (138)

Graduate Technologist - Partial Dues 5 10 (5)

Technical Specialist - Full Dues 1,312 1,627 (315)

Technical Specialist - Partial Dues 10 13 (3)

Honorary Member (No Dues) 27 27 -

Senior Engineering Technician 930 956 (26)

Total Active Members 24,561 24,179 382

-

*Retired - No Dues 2,226 2,260 (34)

*Retired - Dues 1,088 967 121

*New Graduates and College Students 1,918 1,682 236

Total Certified Members 16,633 16,248 385

Total Associate Members 7,928 7,931 (3)

% Certified of Total Membership 68% 67% 1%

Comparison of 2012 and 2011

by Month

1of 7

Revenue Summary% of Revenue % of Revenue

Description Year-To-Date Budget Over/(Under) Budget Against Budget Over/(Under) Budget Against Budget

Dues Revenue $ 3,208,615 $ 3,971,430 (762,815)$ 81% (694,072) 82%

Other Revenue 665,637$ 1,236,434$ (570,797)$ 54% (778,369) 36%

Total Revenue 3,874,252$ 5,207,864$ (1,333,612)$ 74% (1,472,442) 71%

Expense Summary

% of Expenses % of Expenses

Description Year-To-Date Budget (Over)/Under Budget Against Budget (Over)/Under Budget Against Budget

Common Expenses 351,439$ 891,500$ 540,061$ 39% 575,160 37%

IETO Expenses 353,503$ 1,178,237$ 824,734$ 30% 851,187 27%

Services Expenses 387,849$ 1,207,339$ 819,490$ 32% 846,625 30%

Finance &Admin Expenses 644,273$ 1,930,303$ 1,286,030$ 33% 1,150,433 34%

Total Expenses 1,737,063$ 5,207,379$ 3,470,316$ 33% 3,423,405 32%

April 2011 Comparison

Financial Statement Summary

Unaudited

As At April 30, 2012

2 of 7

ASSETS

Current Assets

Cash 832,455

Accounts Receivable 202,995

Inventory 13,250

Prepaid Expenses 28,542

Total Current Assets 1,077,241

Long Term Assets

Capital Assets 271,846

Long Term Investments 3,660,967

Pension Fund Assets 889,436

Total Long Term Assets 4,822,249

TOTAL ASSETS $ 5,899,490

LIABILITIES AND ACCUMULATED SURPLUS

Current Liabilities

Accounts Payable & Accrued Liabilities 381,276

Total Current Liabilities 381,276

Long Term Liabilities

Deferred Revenue 352,000

Deposits 17,236

Total Long Term Liabilities 369,236

Accumulated Surplus

Capital Assets 307,572

Reserve/Contingency Fund 2,204,035

Legal Fund 75,000

Unappropriated Accumulated Surplus 377,506

Net Income Year-to-Date 2,184,864

Total Accumulated Surplus 5,148,977

TOTAL LIABILITIES AND ACCUMULATED SURPLUS $ 5,899,490

OACETT

Balance Sheet

Unaudited


3 of 7

Current Year-to-Date Annual Variance Variance

Month Actual Budget Y-T-D to Budget %

DUES REVENUE

Revenue Collected - Certified 174,255 2,145,452 -

Revenue Collected - Associate 88,557 945,438 -

Revenue Collected - Student - - -

Annual Dues Revenue Received 262,812 3,090,891

Previous Year Dues Paid after Resign 511 9,516 -

Present Year Dues Paid after Resign 413 8,234 -

Cert Rev from Past Year Notice - - -

Assoc Rev From Past Year Notice - - -

Cert Rev from Cancelled Notice 2,287 48,001 -

Assoc Rev From Past Year Notice 2,989 52,106 -

Annual Dues Collected After Resigned 6,200 117,857

Present Year Remission - Certified - -

Get a Member Promotion - - -

Prev Year Bad Debt - Dues - (133) -

Total Remission/Bad Debt - Annual Dues - (133)

TOTAL DUES REVENUE 269,012 3,208,615 3,971,430 (762,815) -19%

OTHER REVENUE

Late Payment Fee 4,732 15,434 25,000 (9,566) -38%

Application and Certificate Fee 21,245 86,111 240,000 (153,889) -64%

MTO Designation App Fee 630 3,960 13,260 (9,300) -70%

Reinstatement Fee 1,957 8,961 22,440 (13,479) -60%

CEO Rent 3,735 14,916 44,274 (29,359) -66%

Interest Income 152 413 2,400 (1,987) -83%

Advertising - The Ontario Technologist 10,620 22,967 55,000 (32,033) -58%

Reclassification Within Certified Fee 155 773 2,040 (1,268) -62%

Certification Fee - (371) - (371) 0%

Technology Ring Revenue 203 1,068 2,000 (932) -47%

PPE Revenue 12,954 64,570 165,000 (100,430) -61%

PPE Seminar - Classroom - - 4,000 (4,000) -100%

PPE Seminar - On-Line 3,150 10,605 45,900 (35,295) -77%

PPE Manual Revenue 10,368 42,974 145,000 (102,026) -70%

Technical Exam Revenue - 3,253 6,120 (2,867) -47%

CTEN Revenue 26,369 79,575 115,000 (35,425) -31%

Miscellaneous Income 792 3,585 13,000 (9,415) -72%

Sponsorship Income 269,916 278,694 280,000 (1,306) 0%

Strategic Partners Program Revenue 3,980 7,960 24,000 (16,040) -67%

Tech Report Writing Seminar 4,315 19,058 30,000 (10,942) -36%

Membership Stamp Revenue 696 1,133 2,000 (867) -43%

TOTAL OTHER REVENUE 375,968 665,637 1,236,434 (570,797) -46%

TOTAL REVENUE 644,980 3,874,252 5,207,864 (1,333,612) -26%

OACETT

Statement of Revenue and Expenses

Period Ending April 30, 2012

of 7

Current Year-to-Date Annual Variance Variance

Month Actual Budget Y-T-D to Budget %

OPERATING EXPENSES

Rent & Parking 27,824 104,519 317,000 212,481 67%

HST Expense (23) 12 - - 0%

Insurance 731 2,923 9,000 6,077 68%

Equipment Leases and Rentals 1,112 4,448 13,500 9,052 67%

Telephone - Equipment 740 2,985 10,000 7,015 70%

Office expense 1,664 8,574 18,000 9,426 52%

Electronic Comm/internet 2,639 15,016 47,000 31,984 68%

Pension Expense 1,667 7,592 23,000 15,408 67%

Promotional Items - - 5,000 5,000 100%

New Nat.Assoc.Model & Issues 2,904 169,207 200,000 30,793 15%

Total Corporate Expenses 39,258 315,277 642,500 327,236 51%

Depreciation/Amortization 8,893 36,162 120,000 83,838 70%

Contingency Fund - - 129,000 129,000

Total Common Expenses 48,152 351,439 891,500 540,061 61%

Total Divisional Operating Expenses 349,067 1,385,625 4,315,879 2,930,254 68%

TOTAL EXPENSES 397,219 1,737,063 5,207,379 3,470,316 67%

Net Income from Operations 247,762 2,137,188 485 2,136,703

Realized Gain or (Loss) - - - -

Unrealized Gain or (Loss) (37,644) 47,676 - -

NET INCOME 210,117 2,184,864 485 2,184,379

OACETT

Statement of Revenue and Expenses

Period Ending April 30, 2012

of 7

Description Current Year-to-Date Annual Left to % Left to

Month Actuals Budget Spend Spend

Communications

Outreach 534 590 3,000 2,410 80%

Total Communications 534 590 3,000 2,410 80%

Office Expenses

Misc. Accounts - 243 1,500 1,257 84%

Office Supplies 165 967 3,500 2,533 72%

Photocopy Supplies 965 1,569 4,000 2,431 61%

Postage/Couriers 301 2,832 25,000 22,168 89%

Printing & Stationery - 1,742 5,000 3,258 65%

Telephone - other 259 1,816 6,000 4,184 70%

Total Office Expenses 1,691 9,168 45,000 35,832 80%

IETO Board and Committees

Complaints and Discipline Committee 5,413 5,413 10,000 4,588 46%

Certificates 842 2,649 14,000 11,351 81%

Technical Exam Expense 1,029 3,534 8,000 4,466 56%

Prof. Practice Exam Expense 5,992 25,973 95,000 69,027 73%

PP Seminar Expenses - - 10,000 10,000 100%

Admissions Committee Travel 477 644 8,000 7,356 92%

Admissions Committee Fees 2,763 4,653 23,000 18,347 80%

Admissions Committee Food 595 823 5,000 4,177 84%

IETO Board Travel 982 1,880 10,000 8,120 81%

IETO Board Other (410) 566 7,200 6,634 92%

Licensing (TL/LL/LET) - - 1,000 1,000 100%

Admissions 2nd Review Cttee - - 2,000 2,000 100%

Education & Examination Cttee - - 500 500 100%

MTO Expenses - 8 1,000 992 99%

Total IETO Board and Committees 17,684 46,142 194,700 148,558 76%

Strategic Priorities

Fairness Commission Audit - - 5,000 5,000 100%

Certification/NTB - 198 - (198) 0%

PP On-Line Seminars 1,392 3,842 20,000 16,158 81%

Accreditation 12 12 4,000 3,988 100%

PPE Re-Write/Doc.Scan./Other 328 537 52,000 51,463 99%

PLAR/Course - - 1,000 1,000 100%

Total Strategic Priorities 1,733 4,590 82,000 77,410 94%

Services Purchased

Staff Association Dues 70 282 1,500 1,218 81%

Admission Packages Outsourced 2,906 7,566 10,000 2,434 24%

Contract/Consulting Services 7,971 31,546 94,000 62,454 66%

Total Services Purchased 10,948 39,394 105,500 66,106 63%

Staff Expenses

Staff 53,916 250,229 725,037 474,808 65%

Travel 405 1,541 7,000 5,459 78%

Staff Development 590 1,848 16,000 14,152 88%

Total Staff Expenses 54,911 253,618 748,037 494,419 66%

Statement of Expenses


IETO

of 7

Description Current Year-to-Date Annual Left to

% Left to


Communications

Brochures - 419 20,000 19,581 98%

The Ontario Technologist 21,074 42,386 154,000 111,614 72%

Member Survey - - 1,500 1,500 100%

Postage - Publications 11,836 23,808 78,000 54,192 69%

Recruitment 2,723 4,269 15,000 10,731 72%

Publications 65 415 2,000 1,585 79%

Trade Shows 11 81 5,000 4,919 98%

Total Communications 35,709 71,378 275,500 204,122 74%

Council and Committees

Chapters - Operating Grants 19,818 55,999 64,000 8,001 13%

Special Funding for Regions - 1,089 12,000 10,912 91%

Special Projects - - 2,000 2,000 100%

Professional Affairs & Services Board 49 1,249 8,000 6,751 84%

Councillor's Expenses 9 397 - (397) 0%

Regional Councils- All (2,275) 959 61,000 60,041 98%

Business Devlopement - - 3,000 3,000 100%

National Engineering Month 29 5,042 18,000 12,958 72%

NEWOSC-Meeting Expenses - - - - 0%

NEWOSC-Annual Founders Fees - (1,000) - - 0%

Salary Survey/Provincial Awards 177 12,733 30,000 17,267 58%

Total Council and Committees 17,806 76,467 198,000 120,533 61%


Outreach Priority 7,560 28,721 38,000 9,279 24%

Advertising 804 2,795 15,000 12,205 81%

Women in Technology - 45 10,000 9,955 100%

Skills Canada 100 100 25,000 24,900 100%

Social Media - - 30,000 30,000 100%

Chapter Training - 5,394 8,000 2,606 33%


Office Expense

Misc. Accounts 337 520 5,000 4,480 90%

Office Supplies 428 844 5,000 4,156 83%

Photocopy Supplies 1,047 1,802 3,000 1,198 40%

Postage - Corporate/Couriers 264 914 5,000 4,086 82%

Printing & Stationery 305 1,535 6,000 4,465 74%

Telephone - other 425 1,033 5,000 3,967 79%

Total Office Expense 2,805 6,649 29,000 22,351 77%

Services Purchased

CTEN Technical Employment - - 5,000 5,000 100%

Contract/Consulting Services 6,263 8,257 25,000 16,744 67%

Staff Association Dues - - 2,000 2,000 100%


Staff Expense

Staff 43,400 184,517 523,839 339,322 65%

Travel 205 867 7,000 6,133 88%


Total Staff Expense 44,444 188,042 546,839 358,797 66%

TOTAL SERVICES EXPENSES 115,491 387,849 1,207,339 818,490 68%



Professional Affairs & Services

of 7

Description Current Year-to-Date Annual Left to

% Left to


Council and Committees

Annual Meeting 3,463 5,276 110,000 104,724 95%

Council - 13,351 65,000 51,649 79%

Council/OAB Professional Dev 3,938 2,879 12,000 9,121 76%

Governance Review/Srat.Planning - - - - 0%

Administrative Board 610 2,055 20,000 17,945 90%

Executive Officers 601 2,952 7,500 4,548 61%

Elections - - - - 0%

Nominating - - 17,500 17,500 100%

Total Council and Committees 8,612 26,513 232,000 205,487 89%

Other Committees

Other Associations Expense 4,054 7,107 20,000 12,893 64%

Outreach 1,104 3,686 12,000 8,314 69%

Joint Executive Board Meetings - - 1,000 1,000 100%

OAAAS - - 1,000 1,000 100%

Total Other Committees 5,158 10,793 34,000 23,207 68%


Govt Affairs Priority 6,788 28,017 40,000 11,983 30%

APWA Sponsorship - 150 2,500 2,350 94%

Regulatory Task Group - - 50,000 50,000 100%

Policy Committee - - - - 0%

Retention/On-Boarding 2,670 5,340 25,000 19,660 79%


Office Expense

Payroll Charges 314 1,509 4,500 2,991 66%

Telephone - other 732 2,611 7,000 4,389 63%

Office Supplies 417 1,173 4,400 3,227 73%

Computer Supplies 2,302 2,440 6,000 3,560 59%

Bank Charges 1,201 3,455 10,000 6,545 65%

Credit Card charges 9,369 38,733 75,000 36,267 48%

Membership Cards - 19 5,000 4,981 100%

Misc. Accounts 55 515 2,500 1,985 79%

Printing & Stationery (Admin) - 476 1,000 524 52%

Photocopy Supplies 1,229 1,865 2,000 135 7%

Repairs & Maintenance 66 265 2,000 1,735 87%

Printing & Stationery (Finance) 129 10,317 25,000 14,683 59%

Postage/Couriers 4,460 8,332 16,000 7,668 48%

Hardware Maintenance 3,674 11,554 29,000 17,446 60%

Software Maintenance 2,374 11,083 30,000 18,917 63%

C & G Fletcher Foundation 420 7,897 25,000 17,103 68%

Fletcher Endowment Donations - 65,000 25,000 (40,000) -160%

Total Office Expense 26,743 167,244 269,400 102,156 38%

Services Purchased

Accounting 2,500 10,000 30,000 20,000 67%

Staff Association Dues 38 454 1,000 546 55%

Legal 10,387 10,459 20,000 9,541 48%

Contract/Consulting Services 647 1,356 161,000 159,644 99%


Staff Expense

Staff 81,467 376,436 1,042,403 665,967 64%

Travel 232 807 7,000 6,193 88%


Total Staff Expense 82,534 383,947 1,065,403 681,456 64%



Finance and Administration

Cash Flow For 2012

REVISED 2012 2012 2012 2012 2012 2012 2012 2012 2012 2012 2012 2012 2012

Jan Feb March April May June July Aug Sep Oct Nov Dec

Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual

YTD

Opening Cash 460.5 525.2 547.6 612.2 832.4 832.4 832.4 832.4 832.4 832.4 832.4 832.4 460.5

Receipts

Dues 429.2 443.8 463.9 393.1 1730.0

Other 204.5 170.9 164.1 509.1 1048.6

Short-term Investments 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0

Cash Flow in 633.7 614.7 628.0 902.2 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2778.6

Disbursements

Payments 569.0 589.1 562.1 672.8 2393.0

Capital Assets 0.0 3.2 1.3 9.2 13.7

Investments Purchased 0.0 0.0 0.0

Cash Flow out 569.0 592.3 563.4 682.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2406.7

Net Cash Flow 64.7 22.4 64.6 220.2 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 371.9

Bank Bal. & Cash 525.2 547.6 612.2 832.4 832.4 832.4 832.4 832.4 832.4 832.4 832.4 832.4 832.4

Opening LT Investments 3613.3 3640.4 3640.4 3698.6 3660.9 3660.9 3660.9 3660.9 3660.9 3660.9 3660.9 3660.9 3613.3

Purchases 0.0 0.0

Market Value Changes 27.1 58.2 (37.7) 47.6

Sub-total 3640.4 3640.4 3698.6 3660.9 3660.9 3660.9 3660.9 3660.9 3660.9 3660.9 3660.9 3660.9 3660.9

Investments Cashed 0.0

Closing LT Investments 3640.4 3,640.4 3698.6 3660.9 3660.9 3660.9 3660.9 3660.9 3660.9 3660.9 3660.9 3660.9 3660.9

Total Bank & LT Inv 4165.6 4188.0 4310.8 4493.3 4493.3 4493.3 4493.3 4493.3 4493.3 4493.3 4493.3 4493.3 4493.3

April 30, 2012 Market Value

Long Term Investments:

RBC Dominion Securities

$3,660,967

2012 2012 2012 2012 2012 2012 2012 2012 2012 2012 2012 2012 2012Jan Feb March April May June July Aug Sep Oct Nov Dec

Actual Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Totals

YTD

Opening Cash 460.5 525.2 602.8 709.8 731.6 854.6 780.6 495.6 631.6 723.6 731.3 717.3 460.5

Receipts

Dues 429.2 420.0 425.0 375.0 350.0 200.0 225.0 300.0 250.0 300.0 295.0 325.0 3894.2

Other 204.5 120.0 160.0 200.0 375.0 125.0 140.0 200.0 200.0 160.0 150.0 100.0 2134.5

Short-term Investments 0.0 0.0

Cash Flow in 633.7 540.0 585.0 575.0 725.0 325.0 365.0 500.0 450.0 460.0 445.0 425.0 6028.7

Disbursements

Payments 569.0 460.0 475.0 550.0 400.0 395.0 650.0 360.0 350.0 450.0 455.0 650.0 5764.0

Capital 0.0 2.4 3.0 3.2 2.0 4.0 0.0 4.0 8.0 2.3 4.0 8.0 40.9

Investments Purchased 0.0 0.0 0.0 200.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 200.0

Cash Flow out 569.0 462.4 478.0 553.2 602.0 399.0 650.0 364.0 358.0 452.3 459.0 658.0 6004.9

0

Net Cash Flow 64.7 77.6 107.0 21.8 123.0 (74.0) (285.0) 136.0 92.0 7.7 (14.0) (233.0) 23.8

Bank Bal. & Cash 525.2 602.8 709.8 731.6 854.6 780.6 495.6 631.6 723.6 731.3 717.3 484.3 484.3

Opening LT Investments 3613.3 3640.4 3660.4 3680.4 3700.4 3920.4 3940.4 3960.4 3980.4 4000.4 4020.4 4040.4 3613.3

Purchases 200.0 200.0

Market Value Changes 27 20 20 20 20 20 20 20 20 20 20 20 220

Sub-total 3640.4 3660.4 3680.4 3700.4 3920.4 3940.4 3960.4 3980.4 4000.4 4020.4 4040.4 4060.4 4033.3

Investments Cashed 0.0

Closing LT Investments 3640.4 3,660.4 3680.4 3700.4 3920.4 3940.4 3960.4 3980.4 4000.4 4020.4 4040.4 4060.4 4033.3

Total Bank & LT Inv 4165.6 4263.2 4390.2 4432.0 4775.0 4721.0 4456.0 4612.0 4724.0 4751.7 4757.7 4544.7 4517.6

2012 Cash Flow Forecast

of 4

The Institute of Engineering Technology of Ontario (IETO)

IETO REPORT TO COUNCIL June 7 –

8, 2012

I am pleased to make this first quarter report to Council. The first quarter of

2012 continues to be a very busy one for IETO staff and the admissions

committee. We continue to process, assess, verify and administer the

certification of members for our protected titles as well as the road

construction designations. Liaison with the OFC, colleges and other

organizations as well as special projects continue to dominate staff time. The

following short summary is a recap of the last four months.

For the months of January to early May 2012 the IETO Board admitted 234

members into certified membership. This figure is lower than in 2011 by 134.

Given that the non student applications have been steadily decreasing over the

past four years, this was to be expected. However, we can still reach our target

of 800 new certified members by year end if we hold the decrease at this level.

Student applications are also down by 168 for the same time last year to 553.

IETO welcomes Richard and Trish in their roles as college outreach and looks

forward to working with them.

We processed 151 Technology Proposals, down by 2 and the Technology

Reports reviewed are 128 – an increase of 12. To date a total of 669 members

have written or are scheduled to write the PPE by the end of May (which is

significantly higher than last year), and 93 members have registered for the

online PPE seminar which is slightly over target for year end. We notified 103

employers that their employee was now certified. Members using the Record of

Continuous Learning continue to increase totaling 845 to date.

At the Council of Registrars meeting in Halifax in April, the issue of CCTT’s

International Qualifications Assessment (IQA) certificate was discussed. The

Registrar reported on this at the February Council meeting. None of the

provinces are relying on it for certification purposes but there was a consensus

of 4

that the IQA will mislead, misinform and negatively impact those international

applicants who use it.

A motion was passed at the May IETO Board meeting recommending that a

letter from OACETT be sent to the federal agencies supporting the IQA

explaining that this does not represent all technicians and technologists in

Canada and that it is incorrect and misleading to international applicants using

the service. At the following OAB meeting, it was suggested that President

MacLeod send such a letter but that it would have more impact if it was

coordinated with other provincial associations. IETO, through the Registrar will

coordinate this effort.

A subcommittee has been formed to research the 3 & 6 Year Rule that was

introduced in 2005. The subcommittee presented a motion at the last IETO

meeting that recommends employing the services of a survey

provider/researcher to conduct a detailed survey of associate members to

determine their reasons for not continuing to certification. It is felt that this

information will assist IETO in recommending strategies and or plans to

positively deal with the large number of associate members. The Board also

passed another motion reaffirming its commitment to the 3 and 6 Year Rule.

IETO’s 2012 budget includes resources for the revisions to the Professional

Practice Examination. As stated last year, this is a three part process with the

first part being the rewrite of the PPE manual and examination questions. The

sub committee looking at this has recommended to IETO the hiring of a

consultant to oversee/undertake the revisions to the PPE manual.

The transition to the outcome-based National Technology Benchmarks (NTB)

for certification continues to take a considerable amount of staff time, in

particular that of the Registrar, Deputy Registrar and the IT department.

Considerable research has been conducted comparing the Nationally Accredited

programs of four colleges in the Electronics Discipline to see if “standard”

technologist and technician programs could be compiled. The template would

then be applied to other disciplines. We are also “testing” the NTB on actual

applicant files. This has taken a lot of time away from our part-time in house

of 4

file reviewer. Work also continues on a new application form. It is at the point

where input is required from the actual file reviewers before further progress

can be made. The electronic system to support the changes is concurrently

being worked on as well through IT.

We continue to liaise with colleges and have received a few requests for

accreditation. The colleges are waiting for Technology Accreditations Canada

(TAC) to start up and we are listing these requests while taking the opportunity

to keep the institutions informed about TAC.

Scanning/microfilming of member files which began in December 2011 is

progressing smoothly and although this transition involves additional effort for

our staff, I am pleased to report that they are managing well.

The Office of the Fairness Commissioner sent the 2011 Assessment Report

which I am pleased to report did not have any major compliance issues. A few

recommendations were made that related mainly to formatting information on

OACETT’s website and which is nearly complete. Developing a conflict of

interest policy for all staff and Human Rights training on discrimination for

registration staff has been suggested as well. Our lawyers are drafting a

Conflict of Interest Policy which will be reviewed and vetted through the Policy

Committee. An action plan, responding to the OFC’s recommended practices is

required to be submitted to the OFC by July 4, 2012.


Greg Miller, C.E.T.

Vice-President, IETO

1


PROFESSIONAL AFFAIRS AND SERVICES BOARD REPORT TO COUNCIL June, 2012

INTRODUCTION The Professional Affairs and Services Board Report to Council is a review of the Professional Affairs and Services Board activities since the February Meeting. It is respectfully submitted to the OACETT Council for their review and information. The Board met on May 5, 2012 and will be pleased to answer any questions. PASB 2012 Performance Measures Priority: Corporate Outreach 1. Secure four new Strategic Partnerships for 2012 and or a mix of employer

relationships. Increase access and deliver employer based presentations to employees at their place of employment for new member acquisition. Provide 2 value added opportunities for our existing partners to increase retention and strengthen the relationship.

We have secured Mitsubishi Electric Sales Canada Inc. and Procon who is a construction company providing multi trade support for new and retrofit industrial and commercial projects as our newest strategic partners. Employer outreach activities are ongoing and over the summer an increased emphasis will be on accessing potential members in the workplace. Representatives from some of our Strategic Partners have participated in college outreach presentations which are mutually beneficial to the students and the company as they can access talent. In an effort to target more companies more efficiently we were an exhibitor at the Association of Municipalities of Ontario Conference in London, the Human Resources Professionals Association Conference, Kitchener Manufacturing Summit 2012 and the Ontario Good Roads Association conference in February. It is too soon to know the benefits but it allows us to reach a larger audience more effectively. 2. Continue to seek opportunities to attract ITP’s to OACETT. These activities may

include advertising, chapter outreach, participation in events and building relationships with community agencies supporting these groups.

We participated as an exhibitor at the Internationally Educated Professionals Conference and we were a member of a panel talking about the benefits of OACETT certification. We continue to deliver presentations to ITP’s through our relationships with various community agencies. 3. Continue the partnership with Skills Canada/Ontario and leverage their resources

to reach and educate elementary and secondary school students in Ontario on the benefits of engineering technology career options.

This partnership has been secured for another year. The OACETT video is shown at each elementary and secondary school presentation. This partnership also provides us with several advertising opportunities and access to college, government and industry contacts through the many events that Skills Canada/Ontario hosts. We were an exhibitor at the Skills Canada Competition in Kitchener which is attended by students, government, colleges, industry and the general public. This year they had over 30,000 people in attendance.

2

Priority: Compliance and Standards, PASB Implement the new Chapter Metrics Program in January 2012 and monitor the program for best practices, challenges and improvement. Review the program against outcomes in April 2012 and make any necessary adjustments. Deliver a progress report to the members/chapters at the 2012 AGM and Conference. The Chapter reporting forms have been enhanced and the PASB Councilors are working with their chapters on this program. An Effective Coaching seminar was delivered to the PASB Councilors to assist them in coaching their chapters. The chapters are using their new 6 Strategic Priority Posters which makes it easier for them to communicate to the members the strategic plan of the association. A progress report will be provided by the VP Professional Services at the AGM/Conference in June. Priority: Professional Development Continue to provide two Executive Leadership Opportunities for the chapters/regions by December 31, 2012. We are currently reviewing options to deliver professional development to the chapters/regions cost effectively. Richard Worzel, Futurist will be speaking at the AGM/Conference on “Drivers of Change”. Priority: Succession Planning/Member Engagement Develop a plan and Implement Phase 2 of the Social Media Project which includes enhanced member/public communication options, alternative marketing strategies and constant monitoring of the OACETT social media sites. Implement the 2012 approved business plan for the Women in Technology Committee. Review the options and discuss the benefits of a 2012 workshop based on an agreed upon agenda and measurable outcomes. Participation continues to grow on our social media sites with a wide variety of discussions taking place. Currently we have 1,396 users on the LinkedIn site, 295 on Facebook and 183 followers on Twitter. These sites are monitored on a regular basis and we will develop Phase 2 in the third quarter of 2012. The Women in Technology Committee is reviewing their current business plan to determine how to engage its members more effectively. A committee survey was developed and distributed to the members asking for their input on how the committee can be more effective. The results of this survey have been distributed to the committee. A revised business plan will be presented to PASB in September, 2012. Priority: Other-Revenue Generation Continue to promote the current member programs of CTEN, Technology Report Writing Seminar, Sponsorships and Affinity Programs to our members/nonmembers and continuously look for opportunities to maintain and increase non dues revenue. Five Technology Report Writing Seminars have been delivered this year for 67 people. We have 13 sponsors for the 2012 AGM/Conference totaling $43,000 which is slightly higher than last year.

3

Priority: Review Current Professional Affairs and Services Operations Prepare and distribute an RFP for The Ontario Technologist which includes editorial support, art direction, production and distribution in 2

nd quarter 2012. Prepare and

distribute an RFP for the 2012 Salary Survey from the member and employer perspective. This includes the production of the survey, tabulation of results, member/employer support, analysis and the production of the final report by the first quarter, 2012. The RFP for the Salary Survey and the Ontario Technologist will be delayed until 2013 due to other priorities and changes in staff. Manage the activities and act as the liaison for National Engineering Month on behalf of OACETT. This includes the liaison with the new service provider Engineers Without Borders, our partner PEO and OACETT chapters. This is the first year with the new service provider and we had 11 chapters participate. We are in the process of learning and responding to the new processes and planning for next year. Review and provide recommendations for streamlining the Chapter Grant Process. This includes creating new templates for the application process, communication and policies to support the revised program. The Chapter forms have been revised and distributed to all of the chapters. All chapter grants have been processed for 2012. Other PASB Activities -Salary Survey developed and distributed to members and employers-Deadline May 11, 2012 and the final report will be available late summer. -Developed the 2012 Annual Report and Program. -Joint AGM/Conference planning with the Finance Department. -Development of Scripts and presentations for the AGM/Conference. -Participation on an internal task force on the development and redesign of the OACETT website. -Participation on the internal task force to gather information for an RFP to look at membership trends and a new program for student membership. -Managed the recruitment process for the Marketing/Communications and PASB Co-coordinator positions. -Training of new employee and cross training of existing employees. -Review of alternative delivery options for the Technology Report Writing Seminar. -Annual review meetings with Affinity Partners and the review of potential partners. -Production and distribution of The Ontario Technologist. -Ongoing management of the 24/40/50 Awards Program and chapter awards. -Ongoing management of the Provincial Awards Program and Committee support. -Project management of the Technical Presentations at the 2012 AGM/Conference. -Creation of new marketing materials and advertisements for various publications. -OAB Retreat Planning. -Co-ordinated Chapter webinars on certification and government affairs. -Social media monitoring and planning. -Sourcing new advertising and exhibitor opportunities. -Attendance at various chapter/regional events.

of 2

The Institute of Engineering Technology of Ontario (IETO)

REGISTRAR’S REPORT TO COUNCIL June 7

- 8, 2012

To date, we have issued 12 misuse of title cease and desist letters which is up

significantly from the same period last year. Our members continue to police

this activity and report any infringements for our action. This is a good practice

and one that needs to continue and be encouraged.

There are no complaints or discipline proceedings before the Registrar at this

time. Our complaints process has been vetted by legal counsel and is found to

be fair and equitable. It does allow the complainee to appeal the decision of the

Complaints or Discipline committee. However there is no such recourse for the

complainant (i.e., if the complainant was not satisfied with the result). To

remedy this, a draft was brought to the IETO Board proposing the appointment

of a complaint process reviewer. The purpose is not to review the decision

arrived at by the Complaints or Discipline Committees but rather a review of the

process followed by the committees for dealing with a complaint or discipline

as outlined in the IETO Terms of Reference and the IETO Rules. The Registrar

will be taking the input received and update the draft for IETO’s next meeting.

Once approved by IETO, it will be brought to Council.

I attended the Council of Registrars (COR) meeting in Halifax on April 26 and

27. On the 25th, the registrars from the four Technology Professionals Canada

(TPC) provinces met to discuss issues that pertained only to the four provinces.

The full COR meeting became very lively with the discussion on the

International Qualifications Assessment (IQA) as covered in the IETO report.

Saskatchewan reported that they are not recognizing some accredited programs

in Saskatchewan due to process issues and have notified the programs affected

and have asked the other provinces to respect their decision. Although this was

not voted on, there were no dissenting voices and we will be cooperating with

Saskatchewan as well. A discussion on harmonization of certification processes

ensued. Instead, it was felt that we should harmonize the outcomes as trying to

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have the exact same process in every province would be difficult given the

disparaty in provincial make ups. It was decided to start this process by first

sharing certification requirements which may be different such as recognition

of co-op work experience or teaching experience towards certification. The

revisions and approvals to the National Technology Benchmarks consumed a lot

of time and it was decided to follow up with CCTT to find out why the revised

Technology Report NTB (GC01) was not posted in January with the other revised

NTB.

Elections of new officers were held and Ken Brown from New Brunswick is the

new COR Chair. I was elected Vice Chair and I or my designate, was also

reappointed to the position of COR representative to CTAB.

I attended the first “forum” of Registrars/CEOs from the regulated professions

in Ontario on April 16. The purpose is to discuss issues of common interest as

we all fall under the umbrella of the Office of the Fairness Commissioner. On

April 18, I attended the Niagara College Technology Report student

presentations. Prior to this, I had dinner with their Dean, Ben Cecil and Perry

Nelson, Managing Director of TAC as both Ben Cecil and I are on the TAC Board.

On May 4th I attended the Peterborough Chapter annual meeting with President

MacLeod.

I would be pleased to answer any questions.


Sam DiGiandomenico

Registrar and Director IETO



Technology Professionals Canada June 7, 2012

REPORT TO COUNCIL

Technology Professionals Canada held its annual meeting in Regina, April 20th

. The Committee

of Chief Executive Officers (CCEO’s) met on the afternoon of April 19th

and were a part of the

April 20th

meetings as well.

As a result of CCEO meetings, in person, by phone and email, over the last quarter, several draft

documents were brought forward for consideration:

o Proposal for the Negotiation of a New National Transferability Agreement

concern that registration practices across the country are not fully compatible and

some perhaps weak or inconsistent

motion accepted that the TPC Leadership Council support Harmonization of

Certification processes with an invitation extended to the non-aligned associations

with the task to be undertaken within one year, and subject to ratification by TPC and

provincial associations

o ASTTBC Proposal to HRSDC regarding NTB and IQDB

ASTTBC has submitted aproposal for the updating and format standardizing of

NTB’s and for their translation to French and to validate the IQDB information, to

make it a useful resource and to make it available to the public

o Code of Conduct Guideline (non-binding)

acknowledges right for a province to conduct national affairs as per its regulatory

responsibilities and to the benefit of its members

significant action taken by TPC is subject to provincial association ratification

significant actions planned by one province to be discussed among TPC members

first, proceeding does not bind the others and should not “cause material injury” to

TPC or its individual members

o Technology Professionals Canada Constitution

addresses membership, purpose, vision, leadership council, management team, staff,

meetings and amendments

o Intellectual Property Agreement

agreed that property intended to be common, but held by one province, be deemed to

be held in trust for all member provinces

listing including TPC Logo, domain names etc. attached and intended to be

updated as necessary

signed by all four Presidents

Presidents and Vice-Presidents / President-Elect met in an in-camera session to review with

British Columbia the ASTTBC “4th Motion”

o background

all four provincial Councils ratified three motions that put TAC Provisional

Committee in place to bring TAC to an operational entity (OACETT conference call

January 12, 2012)

BC continued discussion and passed a “4th

Motion” with 8 bullet points indicated as

“criteria (to) be formulated as a guide in advancing the TAC initiative and

communicated to TPC”

o outcomes of in-camera session

planned contact with CCTT or CTAB is to be discussed by Leadership Council as to

its validity and as to how the contact will be made

not intended to be onerous or “big brother” but to provide a level of comfort

with any CCTT or CTAB contact made and to promote “transparency and

openness” among the TPC provinces

4th Motion was accepted by TPC Leadership Council as an information item only

TPC Leadership Council should meet in person more than once per year at this stage

proposed next meeting is in Vancouver November 2 – 3 with the following in

Ontario in the early Spring 2013

The TPC Audited Financial Statement to December 31, 2011 was reviewed. The yearend result

showed a surplus balance of $25,125. The auditor’s opinion was that the financial statements

were presented fairly in all respects.

Three candidates for the TAC Provisional Committee were recommended and accepted

Grant Latchmuth – British Columbia

Peter Portlock – Alberta

Michelle Kasick – Saskatchewan

The TAC Provisional Committee has only one remaining vacancy (CTAB representative has not

been named) but plans to meet soon regardless.

Saskatchewan’s wish for a standardized “Definition of Practice” and “Qualified Person” was

discussed. Saskatchewan feels it will help their promotion with government if all the TPC

provinces have the same definition. There were differences of opinion however, on how this

should be approached. For example, it was suggested to define a technologist or a technician

rather that a scope of practice. Draft material is to be circulated by Saskatchewan.

Rod MacLeod, B.Sc., C.E.T.,

President



Government Relations Committee

June 2012

REPORT TO COUNCIL Status Report

The Government Relations Committee held its sixth meeting via conference call on May 8th

. The

topics of discussion included, among other things, the following items for committee review and

approval:

Consideration for OACETT being housed in a Ministry

A question has come up recently as to whether or not OACETT should seek to be housed with a

lead Ontario Ministry. Currently, OACETT may be considered an “orphan”, not assigned to any

particular Ministry.

It is proposed that this issue be addressed by Council; there is not total consensus on which

Ministry would be most appropriate for OACETT to be aligned with, and in fact, whether or not

OACETT is better off not being assigned to any Ministry. The issue requires debate since there

is also in the works the Regulatory Task Group with its mandate and whether the timing of the

two issues conflict in any way.

The Government Relations Committee believes this is a good idea and passed the following

motion unanimously at a recent meeting:

"The Government Relations Committee supports aligning OACETT with a Provincial Ministry.

We are requesting permission from Council, with final approval from our C.E.O., to have our

Director of Government Relations seek out and align OACETT with a Provincial Ministry, the

1st choice being the Attorney General’s Office."

This issue was addressed by the OAB at its May meeting. A question at OAB was whether or not

OACETT had the option to be aligned with a Ministry based on the fact OACETT was legislated

by a Private Member’s Bill. It was confirmed by two government relations consultants that

OACETT can be associated with a Ministry. To support this, CGA Ontario received its private

bill in 1984 and it is associated with the Attorney General's Ministry.

(Please see Attachment A which clarifies questions raised by the President after being informed

of the GR Committee’s motion).

Grassroots Campaign update – 2 Webinars with 35 participants

- 2 -

The Government Relations Committee developed a government relations awareness and training

plan for our chapter members. The committee is identifying and recruiting chapter advocates who

express an interest in being politically involved at the grassroots level. Working in their chapter area,

members will establish an ongoing relationship with the politicians and their staff, in order to be part

of a consistent communications network.

To assist them in preparing for their role as MPP links, the government relations committee

organized two webinars, May 7th

(noon) and May 9th

(6:00 p.m.) where a PowerPoint presentation

was delivered, followed by a question period. There were a considerable number of questions from

the participants. These webinars familiarized participants with OACETT’s government relation’s

issues. We are pleased to report that 35 members signed on to the two webinars.

Following up, a survey form has been forwarded to the webinar participants requesting if they are

still interested in participating in the MPP Link program. As well, a summary of the participants’

questions and moderators’ answers was prepared and distributed to the participants along with the

survey form. Information kits, including an introductory letter signed by the President, a copy of

Ontario Technologist, brochures and salary survey details, and career opportunity information is

being prepared for the MPP Link participants.

Based on interest from the membership, another MPP Link webinar may be considered later in the

summer or early fall.

Ontario College of Trades position paper

Committee member Ron Walker presented his draft position paper titled, The Ontario College of Trades -

An O.A.C.E.T.T. Perspective, (please see attached), which was well received by the committee. The

position paper was forwarded to OAB as an information item for its meeting on Thursday, May 10, 2012.

The position paper is in draft form; please forward any comments you may have on the paper. The

distribution of the position paper is yet to be determined.

For information, the GR Committee is monitoring news releases concerning the Ontario College

of Trades which continue to indicate growing concerns by industry over this body.

Meeting with former MP

Bob van den Berg and Gordon Masters met with Robert Oliphant a former Liberal MP on May 9th

, to

discuss government relations issues. It was an informative meeting.

Bob van den Berg, C.E.T.: Committee Chair

Steve Barnes, C.E.T.

Greg Miller, C.E.T.

Norm Sandberg, C.E.T.

Andre Tardif, C.E.T.

Ron Walker, C.E.T.

Tara Welbourn, C.E.T.

Gord Masters, CAE, FCGA: Director of Government Relations

1

Attachment A

Considerations for OACETT being housed in a Ministry April 2012

Background

A question has come up recently as to whether or not OACETT should seek to be

housed with a lead Ontario Ministry. Currently, OACETT may be considered an

“orphan”, not assigned to any particular Ministry. For information, although

OACETT is not currently assigned to a Ministry, OACETT complies with Ontario’s

Fairness Commissioner’s requirements which are numerous and time consuming for

OACETT staff in preparing numerous reports and schedules, as well as, an

extensive audit every three years.

It is proposed that this issue be addressed further by the OAB; there is not total

consensus on which Ministry would be most appropriate for OACETT to be aligned

with, and in fact, whether or not OACETT is better off not being assigned to any

Ministry. The issue requires debate since there is also in the works the Regulatory

Task Group with its mandate and whether the timing of the two issues conflict in

any way.

The President was given a heads up on the Ministry issue which had been discussed

by the Government Relations Committee that passed the following motion at a

recent meeting:

"The Government Relations Committee supports aligning OACETT with a

Provincial Ministry. We are requesting permission from Council, with final

approval from our C.E.O., to have our Director of Government Relations seek out

and align OACETT with a Provincial Ministry, the 1st choice being the Attorney

General’s Office."

Following are responses from the Director, Government Relations to questions from

the President relating to this issue:

2

(President’s comments and questions in bold type)

I note in your email (from the Chair of the GR Committee) that OACETT would

benefit by having a Ministry to, "champion any issues that arise or assist us in our

Government Relations effort”, but I wonder:

Are there any other benefits / advantages to OACETT?

It may be considered more prestigious and credible when a professional body is

housed in a Ministry – especially if it is housed within a Ministry that has a long

history, tradition and association with professional regulatory. However, not

everyone will agree. In the case of the Attorney General’s Ministry, OACETT

would be alongside large regulatory bodies representing engineers, lawyers,

architects and accountants. This may or may not be considered advantageous since

in the past, the AG’s Ministry staff have indicated that they would first contact PEO

for matters relating to engineering.

Being housed in a Ministry might make it easier to lobby the government on

legislative and regulatory changes since that Ministry would have a direct interest in

ensuring that the profession is regulated well and in the public interest. Moreover,

if OACETT were to be housed in a Ministry, the bureaucrats within that Ministry

would, of necessity, be required to become more familiar with it, its members, the

profession it represents, the issues that affect those members and how those issues

impact on the public. Assuming that one can convince the bureaucrats of the

legitimacy of your arguments, those bureaucrats can in turn try to convince the

Minister of the correctness of your position. For example, there are times when the

PEO or other professional bodies lobby for changes which would have a negative

impact on OACETT and its members. If one has a specific Ministry, a Minister,

political staff and bureaucrats that understand OACETT’s issues, it is easier to fight

off those changes. Admittedly, however, if the bureaucrats disagree with an

OACETT position, it does create a problem in that they have greater access to the

Minister and can often swing his/her mind in a particular direction – one that a

professional body may not like.

As an example, it may benefit OACETT being housed with an influential Ministry

if there is an Agreement on Internal Trade (AIT) challenge from another province -

I understand that it is the Provincial Government vs Provincial Government in an

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AIT case. Having a strong Ministry on OACETT’s side to argue a case that is in

OACETT’s interest would be advantageous.

Are there any disadvantages to OACETT – is there a downside?

OACETT would come under closer scrutiny being connected with a Ministry.

Certainly, there would have to be a greater focus on ensuring that the organization

operated in a manner that would not be problematic for the government. It might

tend to limit how far the organization would go in pursuing its objectives in that it

would have to be aware of the political ramifications of its decisions. However,

presumable OACETT does that now – the difference would be that there would be

a more formal mechanism within a Ministry for Ministry officials to press

OACETT to do “x” or refrain from doing “x”. If there was an alignment with a

Ministry whereby OACETT became a delegated authority – as opposed to a fully

independent self-regulatory body – there would be a requirement that OACETT

fulfill certain and specified objectives of the Minister. So – again – the level of

scrutiny of OACETT’s activities would be increased.

As mentioned, the bureaucracy – if it were to be disposed to oppose an OACETT

initiative – would yield considerable influence with the Minister.

Are there any benefits / advantages to a Ministry? Why would they want to sponsor

OACETT?

Not sure there would be any tangible benefit to a Ministry - in fact, some in the

bureaucracy may believe that it is a disadvantage in that it may create more work

for them. However, if there is a political alignment between what the government is

trying to do on a policy basis – and the work that OACETT and its members do –

then the government will see this as a positive step.

A problem that has arisen in the past few years is that the government is wary of

increasing the number of self-regulated bodies. Primarily, the government is

concerned about the repeat of its experience with the PEO in that the PEO

challenged the government in the courts – and won – when the government

legislated in areas that the PEO believed was within its professional scope of

practice. No government wants to be embarrassed by a body over which it has

legislative and regulatory oversight. So – why would it willingly increase the

4

number of professional bodies that could potentially cause it grief? There has not

been any policy decision taken that formally limits the number of regulatory bodies

supported by legislation, however, the “PEO factor” may still be an issue.

How was AGO selected (by the GR Committee) as the first choice and who might

be second?

The GR Committee felt the AG should be OCAETT’s first choice since it is a

powerful and respected Ministry. Furthermore, as mentioned, many of the

professional associations fall under the auspices of the AG. The second choice

would be Infrastructure because it is increasingly seen as a vital part of government,

and the connection with OACETT seems appropriate from a practice perspective.

Initially it was felt that Training Colleges & Universities would be a good fit due to

OACETT's connection with the colleges.

The one issue that ought to be considered in any choice of Ministry, however, is

whether there are historical connections between a Ministry and professional

bodies. One needs to make sure that the Ministry understands professional bodies,

their structures, how they operate, how they fulfill their public interest mandates,

how they balance their responsibilities to their members while ensuring the

protection of the public, etc.

AGO sponsors PEO – is this thought to be an advantage or disadvantage should

they sponsor OACETT as well?

It could be considered an advantage since OACETT is part of the engineering team,

especially if PEO supports OACETT on an issue. It could also be considered a

disadvantage if OACETT does not support a PEO issue (PEO, a regulator with

80,000 members vs OACETT with 25,000 members).

The AG houses three accounting bodies that are in competition with one another –

and while at times the AG takes a position in favour of an initiative that favours one

accounting body over the others – in the main the AG tries to be even-handed in

deciding on issues. Clearly, the sheer size and influence of the PEO will tend to tilt

5

the scales in its favour; nevertheless, if OACETT is not part of the Ministry, there

will be less pressure on him/her to support OACETT.

Do we have any idea what an agreement of this nature would look like?

It is most likely that there would not be any type of formal agreement.

The motion does not give David T, or anyone, the authority to sign such an

agreement - this would require another vote of Council.

I wonder how, if becoming sponsored, or not, might affect the perspective of the

Regulatory Task Group. I will discuss with Martine Band (Task Group Chair) as

well.

Bob, the above are questions that come to mind but they are not intended to shine

a negative light on the motion in any way. If there is to be an e-vote (of even a

teleconference) this is the kind of information I would expect Councillors would

want before deciding how to vote. Let me know your thoughts.

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PEO Report May 16, 2012

REPORT TO COUNCIL

Selected Items from PEO April 13 2011 Council Meeting

1. Councillor Resignation

PEO Council accepted the resignation of Councillor Michael Hogan which he had rescinded earlier. President

Adams supported by a small number of Councillors did not accept the Council decision and applied to the

courts for a judicial review to determine if PEO Council was correct in making its decision. A panel of three

Superior Court judges will clarify if Council acted properly in accepting the resignation. This matter is

scheduled to come to trial June 12. This issue provoked considerable discussion at the recent PEO AGM.

Many members are upset with the cost of this action and the lack of trust between some Councillors.

2. Twelve Months Exemption for Compliance to the Repeal of the Industrial Exception

Bill 68 received Royal Assent on October 25, 2010. It included 66 amendments including repeal of the

industrial exception; 26 are waiting for proclamation. The repeal of the industrial exception does not have to

be done at the same time as the other items waiting. PEO has been working with industry regarding

implementation for the past 18 months through a 20-person task force which represents regions of the

province and all sectors. Council past the following motions:

That Council make regulations specifying acts of practice of professional engineering that are set out in the

Professional Engineers Act s. 12. 3. (a) be exempt from the application of this Act for a period of up to 12

months after proclamation, when performed or provided by a member of a prescribed class of persons, (those

who have filed a compliance plan that is acceptable to PEO prior to proclamation of the repeal of section

12.(3)(a)), and prescribing the class of persons for the purpose of this exemption.

That the Removal of the Industrial Exception Task Force establish criteria for an acceptable plan, which must

include the management of all serious safety risks, and prepare a protocol for companies and individuals to

submit a compliance plan prior to proclamation for PEO’s acceptance.

That additional resources be provided to assist with timely licensure as follows: a) Extend PEO’s Financial Credit Program for licence applications made accompanying an

acceptable compliance plan. b) For groups of 20 or more applicants applying under a compliance plan, offer to provide the

following services:

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off site application review and submission;

off site Professional Practice Examination (PPE) sitting;

off site industrial engineering experience review representation;

off site EIT seminars; and

tracking of licence application status by compliance plan.

3. Monitor in Lieu of a Supervisor for Professional Experience

In certain situations it is difficult for an EIT to attain licensure especially if he is working at a location where

licensed professional engineers are not present. Council passed the following motion:

That the Monitor Program require:

a. The EIT sign a declaration that includes that he/she will not practice professional engineering unless

a professional engineer has assumed responsibility in accordance with the Professional

Engineers Act s. 12.3(b)

b. The Monitor be required to sign a declaration:

i. That he/she is professional engineer who assumes responsibility for the services within the

practice of professional engineering that the EIT is undertaking in accordance with the

Professional Engineers Act s. 12.3(b);

ii. That he/she will comply with PEO’s Professional Standard related to assuming responsibility

for the services within the practice of professional engineering once set out in regulations;

and

iii. That the Monitor commit to being in the work location of the EIT at least 30 hours per month.

That a monitor is an acceptable alternative to permit an EIT to gain the requisite experience set out in

Regulation 941, s. 33.(1) 4, in accordance with an approved Industrial Exception Compliance Plan, where the

employer previously did professional engineering and was exempt from holding a licence to practice.

Licensed Engineering Technologist

The regulations concerning implementation of the Licensed Engineering Technologist is still undergoing peer

review by PEO committees.

PEO AGM

The PEO AGM was held on May 12, 2012. OACETT was represented by Rod McLeod. Members expressed

concern about the motion in Divisional Court against PEO brought by President David Adams, P.Eng. This

issue disrupted the flow of the meeting. As a result some member motions were not presented. President

Denis Dixon along with a new Council was installed.

Respectfully submitted by:

Phil Maka, P.Eng. FEC

PEO Representative on OACETT Council

outgoing council meeting june 7, 2012 the brookstreet ...8.10 oaa report 8.11 heads of technology...

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