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Outsourcing of Energy Audit in MP Discoms

03 March 2016

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Objective for today’s meeting

Government of MP has decided to tender out for Energy Audit for MP

Distribution companies.

To discuss Scope Of Work for outsourcing of Energy audit function for the 3

Discoms

To discuss any questions / suggestions you may have around the scope.

To introduce the draft QR and Payment terms.

There will be no discussion or questions on the QR today. However, all

participants are requested to send their feedback on QR to the email

address listed towards the end.

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Energy audit at Discom level: Current Process Overview

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Energy Audit: Scope in the current tender

Other activities:1. GIS survey and updation2. GPS & Metering survey :

Feeder, Import, Export pointIndexing.

3. Procurement of feeder,interface meters, ME, modemand related accessories

4. Installation of feeder meters,ME, modem and relatedaccessories

5. Feeder meter reading6. EA report generation7. MIS Generation8. Inventory management

The energy sales data and DTRmeter reading to perform EnergyAudit will be provided by thePurchaser (from MRBD vendor).

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Objective for outsourcing Energy audit function

The guiding principle behind this exercise is to determine actual losses in the

power distribution system independently and to get an understanding of

segregation of technical and commercial losses in the system.

The intention is to take advantage of technological advancements and aim for

100% feeder and interface metering and conduct Energy audit.

Provision of this service will enable streamlining of Energy audit function at

discom level

Contract monitoring for this will be done by MP Power Management

Company.

PMCL shall award Discom wise tenders.

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Present status of feeders at Discom level

Note:- The statistics shown above are indicative in nature and deviations, if any, shall be notified byCompany to the Agency as deemed appropriate. The area of operation under this contract shall notinclude Distribution Franchisee Area, if any, already operational within the Discom.

Name ofDiscom

Number of

33 kV

feeders

Number of

11 kV

feeders

Number of

Import-export

points at 33

kV level

Number of

Import-

export

points at

11 kV level

MPPoKVVCL,

Jabalpur

1,625 3,954 71 211

MPMKVVCL,

Bhopal

1,224 8,386 2,000 124

MPPaKVVCL,

Indore

2,215 5,299 10 0

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Highlights of tender

• Contract shall be awarded at Discom Level.

• Initial contract period shall be for 60 months (5 Years) which can be further extended by1 year at each instance upto maximum of 3 years, on mutual agreement between boththe parties on same terms and conditions as specified in bid documents.

• Commencement period of 30 days shall be given successful bidder to understand thepresent process and to arrange the necessary resource to carryout the assignment.

• The Agency shall submit the detail work plan before starting of work.

• Only one Discom shall be awarded to one agency.

General

• The Agency shall comply to all wage related laws (wages, PF, etc.) as notified by theGovernment from time to time for its employees;

• The Agency shall provide their prescribed uniforms, identity card, name badges andsafety items/kits etc. to his employees, as required under law;

• Police verification of all the persons engaged is to be ensured by the Agency.

• The Agency will ensure all its employees are covered under national Accidental Insuranceand National Life Insurance (Govt. of India Schemes)

Necessary Compliances

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Detailed Scope of Work – 1 / 4

• GIS survey upto consumer level of RAPDRP and NRAPDRP areas excluding ruralareas

• Quality check of survey to be done by discom

• Regular Updation of survey database as per changes in distributioninfrastructure

GIS survey and Design of Single line diagram

• GPS survey of 33 kV lines starting from EHV sub-stations, 33/11 kV sub-stations, 11 kV lines, distribution transformers, HT points and Interface pointsincluding sources of supply in RAPDRP and NRAPDRP areas

• Design of GPS survey data and SLD map

• Metering survey at 33 kV lines starting from EHV sub-stations, 33/11 kV sub-station, 11 kV lines, import-export points and HT junction points and Interfacepoints including sources of supply and verify the metering infrastructure status;

• Identification of failed/ burnt meter, modem, ME and other accessories.

GPS & Metering Survey

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Detailed Scope of Work – 2 / 4

• Agency will purchase meter, meter box, metering equipment (ME),modem etc. from the empaneled vendors only. The cost of materialwill be reimbursed to agency.

• Purchaser will empanel material manufactures and fixed the cost of allmaterials. Such empanelled costs shall be listed. Any other costs shallbe borne by the agency.

• Testing of all material (type tests, acceptance test, routine tests, etc.)at the time of stage and pre-dispatch inspection to be done by Discom

• Installation of feeder meters, ME, modem as per prescribed technicalspecifications.

Procurement, quality control and installation

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Detailed Scope of Work – 3 / 4

• AMR based meter reading of feeder meters, import-export points and interface pointsetc as per scope of work;

• CMRI based meter reading in case of justified technical failure in AMR based meterreading;

• Frequency of meter reading: 4 no. readings per meter per day

• Approximate gap duration between two readings: 6 hours.

• Validation of meter reading data

• AMR based meter reading at 33 kV feeder level: min 98%;

• AMR based meter reading at 11 kV feeder level: min 95%

Reading of Feeder and Interface meter

• Technical / Commercial loss report at 33/11 kV sub-station, 33 kV, 11 kV line and DTR

• Energy audit report on a monthly and on cumulative basis;

• Power system monitoring reports such as monitoring of input energy at 33 kV and 11 kVfeeder level, load profile, supply hours monitoring, feeder wise loss profile etc;

• All reports to be generated on day 1 of each month for capturing gross values;Instantaneous reports to be generated on a daily basis;

• Maintenance of records.

• For the first year of operations, the agency will provide feeder level reporting and DTRlevel reporting in Urban areas (where data has been provided)

• Second year onwards DTR level reports are required for Rural areas as well.

Generation of EA & Power Systems report

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Execution timeframe

Particulars Periodicity

GIS based survey and updation • Urban area: Within 2 months from effective date

GPS based survey and design of SLD • Urban area: Within 2 months from effective date• Rural area: Within 3 months from effective date

Installation of new 33 kV and 11 kV meters andreplacement of defective meters

• Urban area: Within 2 months from effective date(including commencement period), Rural area: Within 3months from effective date (including commencementperiod).• For defective meters, modem, ME: On need basis.• Within 3 days from the date of failure of meter and

installation and commissioning of new feeder.• The optimum meter, ME, modem etc stock necessary

for compliance of SLA shall be planned by the agency.• The metering plan shall be as per the timelines given

by the Company

Meter reading of 33 kV and 11 kV meters 4 no. reading per meter per day shall be capture byagency (6 hours gap in two readings)

Timeline for generation of input energy, 33 kV line loss,33/11 sub-station loss report

Gross monthly values: On day 1 of every month;Instantaneous values: On a daily basis.

Timeline for generation of feeder wise distribution loss On 15th day of each month or 2 days post receipt of salesdata whichever is earlier

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Service level agreement (1/3)

Note:-conditions and numbers shown in SLA are indicative and should not be construed as final.

Description Mandatory compliance required Penalty (in case of non-compliance)

GIS survey and updation Satisfactory completion within 2months for urban area and within 3months from the effective date ofcontract

Rs.2500 per day of delay

GPS based SLD survey Satisfactory completion within 2months for urban area and within 3months from the effective date ofcontract

Rs.2500 per day of delay

Minimum stock levelmaintenance:Inventory of meters atCircle level to bemaintained (which shall bechecked regularly byCompany)

Meter stock to be 5% of grossmetering points and 10% ME stock ofgross number of metering points andmodem and related accessories stockto be 10% of gross number ofmetering points at circle level

Rs. 2,000/- per default per week

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Service level agreement (2/3)

Description Mandatory compliance required Penalty (in case of non-compliance)

Meter and modem andrelated accessoriesreplacement (from the dateof written instructionissued by Company to theagency)

Within 3 days Rs.2000 per day of delay

Meter reading • AMR based meter reading at 33 kVfeeder level: min 98%;

• AMR based meter reading at 11 kVfeeder level: min 95%

Rs. 1000 per meter per month

Submission and acceptanceof final reports:Final reports (dulyapproved by the agencycounterpart) shall beprovided to Company inagreed formats(online/offline) andtimelines

As specified in the bid document Rs. 10000 per day of delay

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Service level agreement (3/3)

Description Mandatory compliancerequired

Penalty (in case of non-compliance)

Cross checking of meterreading by Company:Company’s team willverify activities and meterreadings related to energyaudit. The sample size forcross checking will bedecided post award ofcontract

If wrong meter reading orconsumption found wrong asverified by competent authority ofthe Company

Rs 10,000 per default subjectto maximum of Rs. 40,000 permonth per metering point

Possession of Photo-IDcard by all agencypersonnel (and if foundcorrect by Company oninvestigation)

agency personnel shall necessarilycarry their own valid Photo-ID cardat all the time while working

Rs. 1000 per instance ofcarrying expired ID card,others’ ID card or no-ID card

No malpractices by theagency personnel

Zero case of agency personnel beinginvolved in malpractices likereversal of meter, bypassing ofmeter, etc.

Rs. 50,000 per such case andrevenue loss to the company

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Discussion on Scope(Q&A)

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Bid Eligibility andPayment terms(Draft)

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DRAFT - Minimum Techno-commercial eligibility criteria for qualification

of bidsTechno-commercial Qualification requirement

Must have experience in meter reading and meter data management (meter data acquisition etc)through 2500 no. meters catering to consumers, feeders, distribution transformers etc throughAMR in any of last 3 years in India/Outside India in a single contract(In case of JV/Consortium, any partner shall meet minimum requirement)

Must have installed 1000 no. meters, ME and related accessories at feeder level in any of last 3years in India/Outside India in a single contract

Successfully executed at least 1 (one) contracts in performing GIS and GPS survey and assetmapping from utilities in India worth INR 5 Crore

Must have experience of specific IT system integration i.e.integration of meter management modules, meter data extractionmodules or experience in networking in power system in any 1 power utility in last 5 years inIndia/ Abroad* IT support such as AMC of computer hardware and software will not be considered forevaluation

Must have personnel enrolled under EPF act at least for last one year with experience:1. Team leader*: Having 10 years of experience in lead role for metering and meter reading inpower utilities2. Team member-Operations: Having 2 years experience for metering and meter reading in powerutilities2. Networking specialist: Having 2 years experience in IT networking and data integration

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DRAFT - Minimum Techno-commercial eligibility criteria for qualification

of bidsFinancial Qualification requirement

The Bidder shall have Annual Turnover of INR 10 Cr during any one year of the last threefinancial years. (Copies of Audited statements like Balance Sheet, P&L statement and Income taxreturn) along with audit report certified by their appointed Statutory Auditor must be provided)

(In case of JV/Consortium, lead partner should meet minimum requirement)

The Bidder shall have INR 1 Cr cash in-hand or Cash Credit or Overdraft facilities allowed by anybank (valid certificate from their Bank, which is should not be more than 6 months old, should besubmitted)

Manpower requirement

Must have manpower strength of 100 personnel enrolled under EPF act at least for last one year

Note:1. Joint Venture is allowed upto 3 partners exclusive for 1 Company and cannot participate in other

Company with same JV partners;2. Bidder selected for proposed "Outsourcing of metering and billing for HT and LT consumers” tender for

any regions of a particular Discom shall not be awarded this tender for that Discom.3. Lead bidder shall comply with Financial QR, rest may be complied with JV partners4. If any of the bidder submits bids for all MP Companies' tenders, then award of contract will be given to

only 1 Company per Discom.

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DRAFT - Proposed Payment conditions

Particulars Unit cost

GIS survey and GPS based survey inRAPDRP and Non-RAPDRP areas includingmetering survey

Rs. per km

Installation of Meter, ME, Modem andassociated accessories [Installation of newmeter, replacement of failed(burnt/stop/defective) meters andmaintenance of feeder meters, modem,associated accessories at 33 kV and 11 kVlevel and meters at import-export and HTjunction points and interface points ]

Rs. per installation

Meter reading (s) and generation of energyaudit reports and other miscellaneous reportsat various level (Discom/Region/Circle/Devision/ Feeder/DTR wise)

Rs. per feeder per month.

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Stakeholder’sSuggestions

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Stakeholder’s Suggestions

Please e-mail your suggestions on the scopeof work at the following email idenergyaudit.scope@mppmcl.com by 10th

March, 2016

Please e-mail your suggestions on Eligibilityand Payment terms at the following email idenergyaudit.payterms@mppmcl.com by10th March, 2016

Comments onScope of Work

Comments onEligibility andPayment terms

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