OverbrookEducationalCenterStudentandParentHandbook

2017-2018

Dr.WilliamHite,SuperintendentMrs.JurateKrokys,AssistantSuperintendent

Ms.MeredithFoote,Principal

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updates.

TableofContentsContent Page

NumberVision,Mission,CoreOperatingValues 4

5P’s+Profile 5WhereAreOurStudentsNow? 6

Goals 7-8StaffInformation 9-11MapoftheSchool 11-13AutonomyNetwork 13Absences:Students 14

Attendance 14-18Assemblies+CalendarforStudents 18

Bus 18Cards/Toys 18

ImportantDates/Calendar 19-22CellPhones 22

CodeofConduct 22ContactLogs 22

DisciplineProcessandRewards 23DismissalProcedures 23EarlyDepartures 23-24

Email 24FireDrills 24-25Forms 25

GradingPolicies/Procedures 25GuidanceandCounselingServices 25-26HallSupervision/TardyPolicy 27-28

HealthRoom 28HomeFolders 28

HomeandSchoolAssociation 28-29Homework 29HonorRoll 29Hours 29

InclementWeather 29-30InstrumentalLessons 30Library/MediaCenter 30LiteracyBlockTimes 30LostandFound 31

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LunchPeriod 31MathBlockTimes 31

MorningAnnouncements 32MorningArrivalProcedures 32

Nurse 32-33Objectives 33

OrientationandMobility 33ParentCommunication/Concerns 33-35

ParentConferences 35ParentResponsibilities 35

Parking 35Partnerships 35

PlayinOurYard 36RetentionofStudents 36

SafetyTeam 36SchoolAdvisoryCouncil 36-38SiteSelectionCommittee 38-39

SLO 39Snacks/BirthdayCelebrations 40

Snow 40StudentAdvisoryBoard 40

StudentCouncil 40Substitutes 40

SpecialEducationReferralProcess 41StudentMisconduct:StudentConductMatrix 41

Supplies 41Suspensions 41-42

TextbooksandFines 42Uniforms 42Visitors 43

Volunteers 43ThankYou! 44

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Vision+Mission+CoreValuesOverbrook Educational Center (OEC) is a K-8 public school located in West Philadelphia that serves a unique population of learners. Through a lottery system, OEC provides an excellent education for children from all over the city with a focus on visually impaired and blind (VI) students. Our mission is to prepare students to become positive, productive citizens who can live independently and with purpose to serve others. We focus on accountability through owning our actions, resiliency by putting forth our best effort, and kindness by ensuring we care for others while honoring diversity. Our ultimate objective is to prepare students to honor the diverse learner by providing excellent instruction for all students including students who have an individualized education plan (IEP).

O Weownouractions. 1. We are accountable for our

actions. 2. We are responsible for our

learning.

E Weputforthourbestefforttoexcel.

1. We have high expectations. 2. We go the extra step to put

forth our best effort. 3. We will be prepared for

high school. 4. We will be college and

career ready. 5. We will positively impact

our society. C Wecareforall. 1. We honor diversity.

2. We work together. 3. We respect and appreciate

everyone. 4. We celebrate and recognize

each other’s success. 5. We partner with our

community. 6. We make things happen. 7. We dream big.

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WeOWNouractions.WeputforthourbestEFFORTto

excel.WeCAREforall.CongratulationsonchoosingOEC!YouareinforalearningexperienceataninstitutionunlikeanyotherschoolintheUnitedStates.OECisspecialinmany,manyways.Checkoutourschoolprofilebelow.

ProfileOECisapublicschoolservingapproximately275studentsingradesK-8.Studentsareadmittedthroughaspeciallotterysystem.Approximatelyonethird,or33%ofstudentsreceivespecialeducationservices.OECpridesitselfontheschool’svisionprogramastheonlypublicschoolinthecityofPhiladelphiathatcaterstostudentswithvisualimpairments.TheuniquenessoftheOECstudentpopulationcentersonteachingalltotrulyhonordiversity.OECislocatedon67thandLansdowneAvenueintheOverbrookSectionofWestPhiladelphia.Theethniccompositionoftheschoolconsistsof84.7%AfricanAmerican,9.3%Other,3%Latino,1.5%Asian,and1.5%White.OECisaTitleIschooland100%ofstudentsareeconomicallydisadvantaged.Thestaffconsistsofapproximately18classroomteachers,15teacherassistants,8busattendants,afulltimeK-3literacylead,counselor,nurseandspecialeducationliaison,alongwithfulltimemusic,art,andtechnologyinstructors.WehavealsoincludedaparttimephysicaleducationinstructoraswellasaparttimeSpanishinstructor.OECalsohasapsychologist,aspeechtherapist,andaphysical/occupationaltherapist.

5P’s1 BePrompt.2 BePrepared.3 BePolite.4 BeaProblem-Solver.5 BeinProperUniform.

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Whereareourstudentsnow?Inthegraduatingclassof2015,36eighthgradestudentsattendedthefollowingschools:39%wenttoCentral,GeorgeWashingtonCarver,orParkwayCenterCity.19%accountedforFranklinlearningCenterandPrivateSchoolPlacements.42%oftheclassattendedoneofthefollowing:CAPA,Building21,ParkwayWest,Prendergast,TheUSchool,Motivation,PaulRobeson,NeumannGoretti,HillFreedmanWorldAcademy,Palumbo,HighSchooloftheFuture,Constitute,andMastery.

Inthegraduatingclassof2016,34eighthgradestudentsattendedthefollowingschools:39%wenttothefollowingfourschools:TheWorkshopSchool,EngineeringandScience,FranklinLearningCenter,andOverbrookSchoolfortheBlind.24%ofstudentswenttooneofthefollowingfourschools:ParkwayCenterCity,Saul,Lankenau,andFreireCharter.Theremainderoftheclass,approximately37%ofchildren,attendedoneofthefollowingschools:ScienceLeadershipAcademy,GirlsHigh,Bodine,Constitution,ParkwayWest,WestCatholic,Fels,Northeast,Roxborough,TheUSchool,NewCanaanHighSchoolinConnecticut,andMasteryCharter.

Inthegraduatingclassof2017,38eighthgradestudentsattendedthefollowingschools:37%wenttothetopthreeschools:Lankenau,ParkwayCenterCity,andCentralHighSchool.Another37%(twostudentsperschool)attended:TheUSchool,Saul,HighSchooloftheFuture,ParkwayWest,CAPA,TheWorkshopSchool,andConstitutionHighSchool.Theremainderoftheclass,orapproximately26%ofstudentsattendedoneofthefollowingschools:PaulRobeson,OverbrookSchoolfortheBlind,PreparatoryCharter,Bodine,Building21,PhiladelphiaMilitaryAcademy,EngineeringandScience,BoysLatin,Dobbins,andWestPhiladelphiaHighSchool.Theultimategoalistohaveallstudentsattendthehighschooloftheirchoiceandbepreparedtoputforththeirbesteffort.Weareexcitedtowelcomeyou!Thishandbookisdesignedtoorientyourfamilywiththepoliciesandprocedureswhichmaketheschoolrunsmoothly.Itisexpectedthatallstudentsandtheirparentsorguardianswillreadthishandbookandfollowthepoliciesstatedinit.Ifthereareanyquestions,pleasecontactschooladministratorsforclarification.

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10KeyGoalsGoal Focus Areas S.M.A.R.T Goals

1 IEP Goal Mastery

By June 2018, 85% of special education students will have made 15% or more of progress towards their IEP goals per marking period in order to move towards independence as measured by our progress monitoring tool in the EASYIEP system.

2 Literacy K-3: By May 2018, 81% of all students will read on level in the general education classrooms in order to attain our district wide goal of having 100% of 8 year olds on reading level (using the DRA as a measurement tool). 4-8: By May 2018, 85% of general education students will earn a 3 or 4 on a text dependent analysis (TDA) response based on the PSSA TDA rubric.

3 Math By May 2018, general education students will grow 20% of their envisions pre-course diagnostic assessment, or maintain an 80% or higher on their post-course assessment.

4 Science 80% of all OEC students will be able to identify the key steps in the Scientific Method by May 2018, through a school wide science fair (grade appropriate and specific) in which a scientific paper or project is the final product.

5 Attendance By May 2018, the number of special education children who receive a warning letter about nonsatisfactory attendance will decrease from 29 children to 15 children (identified as chronically truant) and reduce our overall chronically truant population from 17.5% to 12%.

6 High Quality Instruction

100% of staff at OEC will earn an overall rating of proficient or distinguished by June 2018, as measured by the Danielson rubric in order to

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provide high quality instruction to students and 88% or more will return to OEC to instruct for the 2018-2019 school year.

7 Staff Retention 88% or more of staff will return for the 18-19 school year.

8 Professional Development

By June 2018, 85% of teachers will have agreed that PD supported their needs and was differentiated (through the use of a google doc form).

9 Family Involvement

By June 2018, 100% of teachers will have planned one field trip each cycle for parents to engage in a meaningful learning experience with their student(s) in order to increase our overall school climate score by 10% as rated by the school progress report to 87% and maximize family involvement.

10 Ensures School Safety

By June 2020, a safe play area will be created in order to ensure zero head injuries occur and a bridge will be built between the two buildings to create a safe and connected school community in order to increase accessibility for our blind and visually impaired population to have an opportunity for the least restrictive environment.

CLIMATESMARTGOALS

SMARTGOAL#1(Climate):Everystaffmemberwillbe

pairedwithastudentwhoisahighpriorityintheschoolandmeetregularly.*HighPriorityStudent:attendanceissues,academicissues,orbehavioralissues.

SMARTGOAL#2(Talent):Everynewstaffmemberwill

bepairedwithaveteranstaffmemberandmeetregularly.TheOECawardswillbesharedmonthlywithoneanother.

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STAFFINFORMATIONPosition Name ContactInformation

Kindergarten, First, and Second

Grade Team

SaraSell(K/1VI)AnnaPhelan(K)

MelissaWilliams(K-2LifeSkills)StaceySmith-Boyd(VILifeSkillsT.A.)

MeredithLeon(1)JamesClark(2)

CynthiaBrown(K/1VIT.A.)ColetteJohnston(2/3VI)

CharlesGraham(2/3VIT.A.)AsmeretEasley(K-3LiteracyLead)

ssell@philasd.orgaphelan@philasd.org

mcwilliams@philasd.orgssmithboyd@philasd.orgmleon@philasd.orgjclark2@philasd.orgcbrown7@philasd.orgcjohnston@philasd.orgcgraham2@philasd.orgayeasley@philasd.org

3rd/4th Grade Team

DianeHonor(4)KathleenWainwright(3)DelaneyComoss(3/4/5VI)NatashaYoung(3/4/5VIT.A.)

JoannCole(VIT.A.)

dmhonor@philasd.orgkmwainwright@philasd.orgdcomoss@philasd.orgnlyoung@philasd.orgjcole@philasd.org

5th/6th/7th Grade Team

MichaelGlackin(7/8VI)AntoinetteMoreino(5/6/7VIT.A.)ChrisLawson(5/6Math/Science)

TajahEddy(5/6ELA/SS)Kouassi“Roland”Ananiglo(VIT.A.)

mglackin@philasd.orgamoreino@philasd.orgcalawson@philasd.orgteddy@philasd.org

kananiglo@philasd.org7th/8th Grade

Team

JenniferPresser(7/8ELA+8SS)EdwardPalmer(7/8VI+7SS)JoelJaroch(7/8Science)KateMullen(7/8Math)BreanneMcCabe(7/8SS)

CharisseChampion(8THT.A.)

jpresser@philasd.orgejpalmer@philasd.orgjjaroch@philasd.orgkmullen@philasd.orgbmccabe@philasd.orgcchampion@philasd.org

OneonOneTeacherAssistants

FrankCarraturoHermanTinhouetoSandraSpencerLoveLilesRhodaWicksJosephSawyer

fcarraturo@philasd.orghtinhoueto@philasd.orgslspencer@philasd.orglliles@philasd.orgrwicks@philasd.orgjsawyer@philasd.org

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BrailleTeacher ThomasWoodman twoodman@philasd.orgOrientationand

MobilityAmberClark Aclark1@salus.edu

Occupational&PhysicalTherapist

TBD TBD

Spanish SantiagoPaul sanberpau@hotmail.comArt ShaunPritchard scpritchard@philasd.org

MusicTeam TBD(GeneralMusic)MatthewKnecht(Instrumental)JonasYoder(Instrumental)

TBDmknecht@philasd.orgjyoder@philasd.org

PhysicalEducation&Health

RichardO’Donnell Rodonell2@philasd.org

Technology OlugbengaOgunlana ooogunlana@philasd.orgLearningSupport

ShellyZacharjasz szacharjasz@philasd.org

Nurse AqueenNichols aqueenval@yahoo.comPsychologist MarlieGarber mgarber@philasd.orgCounselor SharonWeiss-Cohen sweisscohen@philasd.orgSpecial

EducationLiaison

LoriKeefer lmullin@philasd.org

Secretary BonitaCloughLiles bcloughliles@philasd.orgPrincipal MeredithFoote mfoote@philasd.org

610-731-6039CustodialStaff AvisCorson

EricaGrovesacorson@philasd.orgegroves@philasd.org

BuildingEngineer

TiffanyWoodard tdwoodard@philasd.org

BusAttendants TBD TBD

BusAttendants(OneonOne)

TBD

TBD

FoodService TBD TBD

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MapofSchool

RoomAssignments2017-2018

BASEMENTANNEX

Storage

1STFLOORANNEXStaircase Room4

KitchenRoom5/6

KindergartenMs.Phelan

Room1Kindergarten

andVIMs.SellandMs.C.Brown

Staircase Room3Copy

Machines

Lobby Room2SEL

Mrs.Keefer

2NDFLOORANNEXStaircase Room21

K-3LiteracyLead

Mrs.Easley

G/BBathrooms

Room20Orientation

andMobilityMs.Clark

Room251stGradeMs.

Johnston&Mr.Graham

Staircase Room221stGradeMs.Leon

Workers ValerieJonesKarenDonovan

valejones@philasd.orgkdonovan@philasd.org

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3RDFLOORANNEXStaircase Room31

InstrumentsG/BBathrooms Room34

SpeechPTOT

Staircase Room322ndGradeMr.Clark

MAINBASEMENT

Cafeteria Room4012BuildingEngineer

Tiffany

Room7Mr.Ciappini

Office(HomeandSchool)

PSSAStorage

1stFlOORMAINGym

Mr.O’DonnellNurse

Ms.NicholsConferenceRoom

MainOfficeMs.Liles

2ndFLOORMAIN

Room24Braille

Mr.Woodman

Room2064th/5thVIMs.Comoss

Room2083rdMs.

Wainwright

Rom210LifeSkillsK/1

Ms.Williams

Room2207th/8thScienceMr.Jaroch

FacultyLounge

HALLWAY Room221Art

Mr.PritchardRoom207

4thMs.Honor

Room209LifeSkills3-5Ms.Cohen

Room2115th/6thELA/SSMs.Eddy

3rdFLOORMAIN

OfficeRoom302

GuidanceCounselorMrs.Weiss-Cohen

Room304

7th/8thVIMr.

Palmer

Room3065th/6thMathand

ScienceMr.

Lawson

Rom3087/8SS

+SpanishMs.

McCabeMr.Paul

Room316Tech.Mr.O

Room318

Library

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OfficewithWindow

HALLWAY

Room301LearningSupportMs.

Zacharjasz

Room3057th/8thELAMs.Presser

Room3075th/6th/7thVIMr.Glackin

Room3097th/8thMathMs.Mullen

AutonomyNetworkThepurposeofcreatingseparatenetworkswithinthedistrictistoprovideadditionalsupportforschools,allowforspecializedanddifferentiatedsupport,increaseschoolvoice,andprovide“inserviceofschools”support.TheAutonomyNetworkincludes23schoolslocatedalloverthecity.WeareenteringourthirdyearofbeingamemberoftheAutonomyNetwork.CentralOfficeSupport:

v JurateKrokys:AssistantSuperintendentv SonyaBerry:SpecialEducationDirectorv KimByrd:HRSupportv CheriMicheau–MultilingualManager

Cohort1:

v Amy@JamesMartin–PrincipalPaulaFurmanv AmyNorthwest–PrincipalJodanFloydv MYA–PrincipalShakaeDupreev Conwell–PrincipalEricaGreenv FitlerAcademicsPlus–PrincipalAnthiousBoonev OverbrookEducationalCenter–PrincipalMeredithFootev Widener–PrincipalSharonGlodek

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Absences:Students*TheAttendancePolicy:Afternine(9)cumulativeabsencesforillnessforwhichaparentwritesanexcusenote,the10thabsenceforillnessmustbeaccompaniedbyaphysician'snote.Whenwritinganabsencenote,pleasebesuretoincludethedateordatesofabsencealongwiththereasonfortheabsence.Pleaserememberabsencenotesmustbesentwithin3daysafteryourchild’sabsence.

AttendanceandLateness Punctual and regular attendance is expected of all students.

204.ATTENDANCE

TheSchoolReformCommissionrequiresthatschoolagestudentsenrolledindistrictschoolsattendschoolregularly,inaccordancewithstatelaws.Theeducationalprogramofferedbythedistrictispredicateduponthepresenceofthestudentandrequirescontinuityofinstructionandclassroomparticipationinorderforstudentstoachieveacademicstandardsandconsistenteducationalprogress.Attendanceshallberequiredofallstudentsenrolledindistrictschoolsduringthedaysandhoursthatschoolisinsession,exceptthataprincipalmayexcuseastudentfortemporaryabsencesuponreceiptofsatisfactoryevidenceofmental,physical,orotherurgentreasonsthatmayreasonablycausethestudent'sabsence.Urgentreasonsshallbestrictlyconstruedanddoesnotpermitirregularattendance.TheSRCconsidersthefollowingconditionstoconstitutereasonablecauseforabsencefromschool:1. Illness.2. Quarantine.3. Recoveryfromaccident.4. Requiredcourtattendance.5. Deathinfamily.6. Educationaltoursandtrips,withpriorapproval.7. Authorizedschoolactivities.

8. Excusedlatenessorearlydismissal

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Allabsencesshallbetreatedasunlawful/unexcuseduntilthedistrictreceivesawrittenexcuseexplainingthereason(s)fortheabsence,tobesubmittedwithinthree(3)calendardaysoftheabsence.Failuretoprovideawrittenexcusewithinthree(3)dayswillresultintheabsencebeingcountedpermanentlyasunlawful/unexcused.Allabsencesofthree(3)ormoreconsecutiveschooldaysshallbesupportedbyaphysician’sstatementverifyingtheillness.Allabsencesofnine(9)ormorecumulativeschooldaysshallbesupportedbyaphysician’sstatementverifyingtheillnessTheSRCshallreporttoappropriateauthoritiesinfractionsofthelawregardingtheattendanceofstudentsbelowtheageofseventeen(17).TheSRCshallissuenoticetothoseparents/guardianswhofailtocomplywiththerequirementsofcompulsoryattendancethatsuchinfractionswillbeprosecutedaccordingtolaw.Attendanceneednotalwaysbewithinschoolbuildings.AstudentshallbeconsideredinattendanceifpresentatanyplacewhereschoolisinsessionbyauthorityoftheSRC;thestudentisreceivingapprovedtutorialinstruction,orhealthortherapeuticservices;thestudentisengagedinanapprovedandproperlysupervisedindependentstudy,work-studyorcareereducationprogram;thestudentisreceivingapprovedhomeboundinstruction.Theabsenceand/orearlydismissalofstudentsshallnotbegrantedforprivateinstructioninactivitiessuchasmusic,dancing,etc.The SRC shall permit a student to be excused for participation in a project sponsored by a statewide or countywide 4-H, FFA or combined 4-H and FFA group upon written request prior to the event.

TheSRCwillrecognizeotherjustifiableabsencesforpartoftheschoolday.Theseshallincludemedicalordentalappointments,courtappearances,familyemergencies,authorizedschoolactivities,andotherlegitimatereasonsdeterminedbythebuildingprincipal.TheSRCshallexcusethefollowingstudentsfromtherequirementsofattendanceatdistrictschools,uponrequestandwiththerequiredapproval:1. Oncertificationbyaphysicianorsubmissionofothersatisfactoryevidenceandon

approvaloftheDepartmentofEducation,childrenwhoareunabletoattendschoolorapplythemselvestostudyformental,physicalorotherreasonsthatprecluderegularattendance.

2. Studentsattendingahomeeducationprograminaccordancewithlaw.

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TheSRCmayexcusethefollowingstudentsfromtherequirementsofattendanceatdistrictschools:1. Studentsreceivingtutorialinstructioninafieldnotofferedinthedistrict'scurricula

fromaproperlyqualifiedtutorapprovedbytheSuperintendent,whentheexcusaldoesnotinterferewiththestudent'sregularprogramofstudies.

2. Homeboundchildrenunabletoattendschoolontherecommendationoftheschool

physicianandtheschoolpsychologistorapsychiatristandapprovaloftheSecretaryofEducation.

3. StudentsenrolledinspecialschoolsconductedbythePhiladelphiaIntermediateUnit

No.26ortheDepartmentofEducation.ReligiousHolidaysandReligiousInstructionUponwrittenrequestbyaparent/guardian,anabsenceforobservanceofastudent'sreligiononadayapprovedbytheSRCasareligiousholidayshallbeexcused.TheSRCshall,uponwrittenrequestoftheparents/guardians,releasefromattendanceastudentparticipatinginareligiousinstructionprogramacknowledgedbytheSRC.Suchinstructionshallnotrequirethechild'sabsencefromschoolformorethanthirty-six(36)hoursperschoolyear,anditsorganizersmustinformtheSRCofthechild'sattendancerecord.TheSRCshallnotprovidetransportationtoreligiousinstruction.Nostudentsoexcusedshallbedeprivedofanaward,eligibilitytocompeteforanaward,theopportunitytomakeupatestorworkmissed,orpenalizedinanywayduetoanabsenceforareligiousholidayorreligiousinstruction.EducationalTours/TripsTheSRCmayexcuseastudentfromschoolattendancetoparticipateinaneducationaltourortripnotsponsoredbythedistrictifthefollowingconditionsaremet:1. Theparent/guardiansubmitsawrittenrequestforexcusalpriortotheabsence.2. Thestudent'sparticipationhasbeenapprovedbytheSuperintendentordesignee.3. Theadultdirectingandsupervisingthetourortripisacceptabletothe

parents/guardiansandtheSuperintendent.TheSRCmaylimitthenumberanddurationoftoursortripsforwhichexcusedabsencesmaybegrantedtoastudentduringtheschoolterm.

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TheSuperintendentordesigneeshallannuallynotifystudents,parents/guardiansandstaffaboutthedistrict’sattendancepolicybypublishingsuchpolicyinstudent/parenthandbooks,districtwebsiteandotherefficientmethods.TheSuperintendentordesigneeshalldevelopadministrativeproceduresnecessaryfortheimplementationofthispolicywhich:1. Ensureaschoolsessionthatconformswithrequirementsofstatelawandregulations.2. Governthekeepingofattendancerecordsinaccordancewithlaw.3. Distributeannuallytostaff,students,andparents/guardiansSRCpoliciesandschool

rulesandregulationsgoverningstudentattendance,absencesandexcusals.4. Imposeontruantstudents’appropriateincrementaldisciplinarymeasuresfor

infractionsofschoolrules,butnopenaltymayhaveanirredeemablynegativeeffectonthestudent'srecordbeyondthatwhichnaturallyfollowsabsencefromclassroomlearningexperiences.

5. Identifythehabitualtruant,investigatethecausesoftruantbehavior,andconsider

modificationofthestudent'seducationalprogramtomeetparticularneedsandinterests.Habituallytruantreferstoabsencesformorethanthree(3)schooldaysortheirequivalentfollowingthefirstnoticeoftruancygivenafterastudenthasbeenabsentthree(3)dayswithoutlawfulexcuse.

6. Ensurethatstudentslegallyabsenthaveanopportunitytomakeupwork.7. Issuewrittennoticetoanyparent/guardianwhofailstocomplywiththecompulsory

attendancelaw,withinthree(3)daysofanyproceedingbroughtunderthatlaw.Suchnoticeshallinformtheparent/guardianofthedate(s)theabsenceoccurred;thattheabsencewasunexcusedandinviolationoflaw;thattheparent/guardianisbeingnotifiedandinformedofhis/herliabilityunderlawfortheabsenceofthestudent;andthatfurtherviolationsduringtheschooltermwillbeprosecutedwithoutnotice.

RepeatedinfractionsofSRCpolicyrequiringtheattendanceofenrolledstudentsmayconstitutemisconductanddisobediencethatwarrantthestudent'sreferraltothestudentassistanceprogram,suspensionorexpulsionfromtheregularschoolprogram,orprovisionofalternativeeducationservices.However,studentsmaynotberemovedfromdistrictenrollmentsolelybecauseofexcessiveabsences.References:SchoolCode–24P.S.Sec.510,1301,1318,1326,1327,1327.1,1329,1330,1332, 1333,1338,1339,1354,1501,1504,1546,2103

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HomeRuleCharter–12-300StateBoardofEducationRegulations–22PACodeSec.4.4,11.1,11.2,11.3,11.5, 11.8,11.12,11.13,11.21,11.22,11.23,11.24,11.25,11.26,11.28,11.32, 11.34,11.41,12.1SchoolReformCommissionPolicy–115,116,117,118,137,200,218,233,236

Assemblies+CalendarforStudentsAllassemblieswillbeputonthemonthlycalendar,whichissenthometoparentstheWednesdaybeforethefirstofthemonth.Ifyouhaveanideaorwouldlikesomethingincludedonthecalendar,pleaseemailSophiaPeakeatoecvista@phennd.orgorMr.Oatooogunlana@philasd.orgatleast10daysbeforethatfinalWednesday.Pleasealsochecktheschool’swebsiteforcalendaradjustmentsandupcomingassemblies.

BusAllchildrenwhoridethebusmustfollowthebelowrules:

1. Remain in your assigned seat. 2. No cell phone usage unless in an emergency and it is approved by the

bus attendant or driver. 3. Keep hands inside the window. 4. Do not lift the window up unless the driver gives permission. 5. Keep your book bags out of the aisle. 6. Always face forward. 7. Be respectful to the driver and bus attendant. *Ifyourchildwillnotberidingthebusbecauseofanearlydismissalordentistappt.,etc.,pleasemakesureyousendinanotewiththedriversothathe/sheisinformed.

Cards/ToysAllelectronicdevicesarenotallowedintheclassroomandonschoolgrounds.Ifastudentbringsadeviceorgametoschoolandthatdeviceislost,broken,orstolen,OECisnotresponsibleandwillnotdoaninvestigationtorecoversaidlostordamageditem.

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ImportantDates+Calendar*Hardcopiesofmonthlycalendarswillbesenthomealong

withagooglecalendaronlineandonourwebsite.

Date Activity

August28,2017 FirstDayforStaff

August28,2017 School-basedProfessionalDevelopment

August31,2017 District-wideProfessionalDevelopment

September1,2017 Reorganization–AcademicYearPreparation

September4,2017 LaborDay–SchoolsandAdministrativeOfficesClosed

September5,2017 FirstDayforGrades1-12–StudentAttendance

September5,2017 FirstDayforPre-Kindergarten,HeadStartandBrightFutures–StudentAttendance

September5-11,2017 EarlyChildhoodExperiencesInterviews–KindergartenParent/TeacherInterviews

September12,2017 FirstDayforKindergarten–StudentAttendance

September21-22,2017

RoshHashanah–SchoolsandAdministrativeOfficesClosed

September29,2017 2018-2019SchoolSelectionProcessBegins

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October9–11,2017 InterimReports

October27,2017 ProfessionalDevelopmentHalfDay–3HourEarlyDismissal

November7,2017 ElectionDay–SchoolsClosed

November10,2017 Veterans’DayObserved–SchoolsandAdministrativeOfficesClosed

November13,2017 2018-2019SchoolSelectionProcessEnds

November20–22,2017

ReportCardConferences

November23–24,2017

ThanksgivingHoliday–SchoolsandAdministrativeOfficesClosed

December8,2017 ProfessionalDevelopmentHalfDay–3HourEarlyDismissal

December25,2017 WinterRecess–SchoolsandAdministrativeOfficesClosed

December26–29,2017

WinterRecess–SchoolsClosed

January1,2018 NewYear’sDay–SchoolsClosedandAdministrativeOfficesClosed

January2,2018 StaffOnly–ProfessionalDevelopment

January3–5,2018 InterimReports

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January15,2018 Dr.MartinLutherKingDay–SchoolsandAdministrativeOfficesClosed

February14–16,2018

ReportCardConferences

February19,2018 Presidents’Day–SchoolsandAdministrativeOfficesClosed

March14–16,2018 InterimReports

March16,2018 ProfessionalDevelopmentHalfDay–3HourEarlyDismissal

March29,2018 SpringRecess–SchoolsClosed

March30,2018 GoodFriday–SchoolsandAdministrativeOfficesClosed

April2,2018 SpringRecess–SchoolsClosed

April27,2018 ProfessionalDevelopmentHalfDay–3HourEarlyDismissal

May2–4,2018 ReportCardConferences

May15,2018 PennsylvaniaPrimaryElectionDay–SchoolsClosed

May9–11,2018 InterimReports

May18,2018 ProfessionalDevelopmentHalfDay–3HourEarlyDismissal

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May28,2018 MemorialDay–SchoolsandAdministrativeOfficesClosed

June8–12,2018 GraduationWindow

June12,2018 LastDayforStudents

June13,2018 LastDayforStaff

CellPhonesNocellphonesarepermittedtobeusedduringschoolhours.Ifachildbringsacellphonetoschool,thephoneistobeturnedoffbetweenthehoursofentryandexitfrom8:00am-3:09pm(andanyafterschoolprogramhours).Ifacellphoneisdiscoveredinuseorinsight,anyauthorityfiguremayconfiscatethecellphoneandthechildmayretrieveitattheendoftheday.Uponthesecondsightingofthecellphoneoutorinuse,aparent/guardianwillbecontactedandrequestedtocometoschooltoretrievethecellphoneonthesamedaythatthecellphonewasdiscoveredinsightorinuse.PerSchoolDistrictPolicy,inappropriateuseofanelectronicdeviceimmediatelywarrantsanin-schoolsuspension.Uponthethirdinfractionofsightoruseofacellphonebetweenthehoursof8amand3:09pm,anoutofschoolsuspensionwillbeissued.

CodeofConductPleaseseethe2016-2017StudentCodeofConductattached.Thenew2017-2018CodewillbeissuedaftertheSRCapprovesitinOctober.Wewillfunctionfromthe2016-2017CodeofConductmovingforward.

ContactLogsTeachersmustdocumentallcommunicationsintheircontactlogstovalidatetheireffortstoinvolveparentsintheirchildren’seducation.Theselogsshouldbebroughttoallparentconferences.Parentsshouldalsokeepalogofallcommunicationwithteachersasaprecautionarymeasure.

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DisciplineProcessAndRewardsThisyearweareimplementinganewPositiveBehaviorInterventionSystem.Ms.Weiss-CohenandMs.Wainwrightaretakingtheleadonthisandwillshareadditionalinformationduringourbacktoschoolnightandwithstudents/familiesduringthefirsttwoweeksofschool.Studentsingrades7-8willbeprovidedwitha“checksystem”thatwillbeexplainedtoparentsbyteachers.Studentsingrades5-6willuseasimilarchecksystemasawaytotrackstudentbehavior.Studentsingrades3-4willuseaclipup/clipdownsystem.StudentsingradesK-2willusethecolorchart.Aschooldisciplineformwillbeusedthatiselectronicthatarenon-pinkslipinfractions.Allstaffwillberesponsiblefortheinformationsubmitted.Wheninfractionsoccurwithstudents,ateacherwillsubmitanelectronicformsothatstudentbehaviorscanbedocumentedandsupportmaybegiventocelebratesuccessesandhelpimprovebehaviors.

DismissalProcedures

1. Every staff member will be given a list of squash students and children who are permitted to leave before 3pm.

2. All teachers will walk students down to either the gym (bus students) or outside for general education students. In case of inclement weather, all children will be lined up in the gym.

3. All teachers must walk down to the gym or outside at 3pm and wait until 3:09pm for dismissal instructions.

4. 3rd/4th/5th grade students will exit from stairwell G -gym (behind the gym) to line up.

5. 6th/7th/8th grade students will exit at the front door (stairwell M – main door)

6. K/1st/2nd graders will exit from either the annex or main building depending on the day.

7. Ms. Foote, Ms. Peake, or Mrs. Easley will lead dismissal.

EarlyDeparturesStudentswillbedismissedearlyonlyformedicalappointmentsandexcusedabsences.EarlyDismissalwillnotbehonoredafter2:30pmaspreparationfordismissalisalreadyinprogress(unlessitisan

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emergencysituationapprovedbytheprincipalordean).AparentmustprovideawrittennotetobegiventoMs.Liles,thesecretary,atthestartofthedaywhenstudentsenterthebuilding.Ms.Lileswillinformtheteacheroftheearlydismissalviaaphonecalltotheroom.IfastudentprovidesanotetoMs.Lilesduringbreakfast,Ms.Lileswillplacethenoteintheteacher’smailboxfornotification.

EmailPleaseprovideyouremailaddresstotheprincipal,Ms.Foote,sothatshecanaddyoutotheweeklynewslettersthatareemailedeveryweek.Thepracticeofprovidingallparentswithweeklyupdatesisawayofcommunicatingallnecessaryinformationforthecomingweek.Weeklyupdates(JagNewsforAll)aresentoutviaemailandincludeallpertinentinformationforschool.Tryyourbesttocheckthese.Nohardcopiesofthisregularcommunicationwillbeavailable.Itisoneadditionalwaytobe“intheknow”aboutwhatishappeningatOEC.

FireDrillsAsaprecaution,firedrillswillbeconductedonceamonthtoorientstudentsandteacherstotheproperevacuationmethods.Teachersmustinformtheirstudentsoftheproceduresandexits.Noticeshavebeenplacedineveryclassroomdesignatingthestairwellandexittobeusedasthefireexit.Atthesoundingofthealarm,studentsexittheroom.Beforeleaving,theteacherwillseethatalldoorsareclosedandlockedwithlightsout.Teacherswillremainintheclassuntilthelaststudentisoutandmustaccompanythegroup.Running,playingaround,oranyformofroughconductwillnotbepermitted.AreasoutsidehavebeendesignatedasSafeAreas;theseareasareinopenareasawayfrom“thebuilding,”firelanes,andparkedvehicles.Teacherswillaccompanytheirstudentstoasafearea.Everyonemustleavethebuildingviathenearestexit.Everyoneistoleavethebuildingduringafiredrill.Classrollwillbecheckedbytheteacherimmediatelyafterreachingthesafeareausingeitherarollbookorattendancesheet.Missingstudentsmustbereportedtotheprincipal.Anallclearviawalkietalkieswillbe

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communicatedtostaffmembersonthesafetycommitteetogivethegreenlightforstudentsandstafftoreturntotheirclassrooms.

FormsEmergencyContactFormswillbeprovidedtoyouduringthefirstweekofschool.Pleasebesuretocompleteallthreesections.Itisimportanttoinformtheschoolifanychangesoccurduringtheschoolyear.Aswell,pleaseprovidetheprincipalwithyouremailaddresssothatyoucanreceiveweeklynewslettersoutliningimportanteventsandwonderfulthingshappeningatOEC.

GradingPolicies/ProceduresTherearenewgradingpoliciesthisyearforgradesK(ONLY),1-3,and4-8.Ihaveincludedthesepoliciesattached.

GuidanceandCounselingServicesOurguidancecounselorthisyearisMs.SharonWeiss-Cohen.Shecanbereachedatheremailaddress(notedinthestaffcontactinformation

section)orat215-581-5890,press#1whenprompted.

Role of the Guidance Counselor The guidance counselor:

• Confers with students individually, in groups, and through classroom guidance lessons.

• Consults with teachers, administrators, and other school personnel to enhance academic, career, and personal growth in all students.

• Meets with parents/guardians to form partnerships to increase student success.

• Assists parents and students in the use of community resources/agencies.

• Assists in the development and support of School Wide Behavioral programs, including a Peer Mediation program, a student-student buddy system, and an adult-student mentoring system.

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• Coordinates school wide guidance activities, such as Peace Day, Kindness Day, Career Day, etc.

Visiting the Guidance Counselor

Students may visit the guidance counselor:

• During class time with a pass only from the teacher, an administrator, or the counselor.

• In the case of an emergency (visibly distressed student, suicidal threat, knowledge of a trauma occurring outside of school), the teacher will immediately inform the counselor so that the student can be seen right away and parents will be contacted.

Referring a Student

• Anybody may refer a student to counseling. Referral forms will

be made available and may be dropped off in counselor mailbox or in counselor office.

• Counselor will be available to observe students who are having behavioral difficulties in class at the request of the teacher or administration.

• Emergency situations should be treated as stated above: Call counselor immediately.

Conferences with Parents Periodically it will be necessary for the counselor to meet with a parent. If the parent would like the teacher at the conference, the counselor will make every effort to schedule the meeting during a teacher’s prep period. If the teacher is not able to attend the conference, the teacher will fill in a short form provided by the counselor with information about how student is doing in class.

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HallSupervision/TardyPolicy*Ifastudentarrivesafter10AMorleavesbefore1PMwithoutavalidexcusenote,thestudentwillbemarkedintheSCNashalfadayunexcused.TwohalfdayswilladduptoonefulldayintheSCN.StudentsaretoarriveatOECby8:30am.Studentsarelateat8:31amoranytimethereafter.StudentswillreceivealateslipfromthemainofficeviaMs.LilesorMs.Peake.1. After 3 lates - a verbal warning will be provided to parents via a phone call. 2. After 5 lates - a written letter will be provided to parents. 3. After 7 lates - a conference will be scheduled with the parent along with a second letter. 4. After 9 lates - a third letter will be written along with documentation of the previous two letters, a recommendation of 1 week of detention in grades 4-8 and for students in grades K-3, a second conference with the parent will be scheduled. Every student must be provided with a hall pass and every teacher must have a sign-in and sign-out log-book in their room to keep documentation of when students have departed the classroom. If a student is in the hallway without a pass, the student will automatically receive a lunch detention. At the start of the year, every teacher will receive a packet of hall passes and must copy and replenish them on their own. The hall pass is outlined below.

O.E.C.HallPass

LearnerName:___________________________________Grade:_____________________________________________Time:___________________Date:__________________ThisPassExpiresin____________minutesGoingto:______Bathroom______Water______Nurse______Office______Counselor

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______Teacher:_________________________________________Other:______________________________________EducatorSignature:_____________________________-----------------------------------------------------------ReturnPass:To:____________Time:_____________

HealthRoom

Thisyearhealthwilltakeplaceinthelibrary.Basedonthephysicaleducationteacher’sschedule,theroommaybeusedasanSSRor“timeout”roomforclassesorindividualstudents.ThismustbearrangedwiththePEteacher,yogateachers,andballetinstructor.Thepurposeofhavinghealthinthelibraryissothatstudentsareabletositindesksandhaveanorganizedclassroomsettingtolearnandgrowin.Nodesksandchairswillbepermittedinthegymoronstage.Thus,allstudenthealthclasseswilltakeplaceinthelibrary.

HomeFolders

Everystudentintheschoolwillhaveafolderthatisdesignatedasthe“homefolder.”Thisfolderwillbesentbackandforthandcontaineverythingfromthecalendar,fieldtripslips,permissionslips,formstobesignedbyparents,etc.Thisfoldermusthavethestudent’sname,grade,andparent’snameandphonenumberonthefrontofit.Everydaythisfolderwillbesenthomeandinformationcollected.

HomeandSchoolAssociationOncepermonthfrom6pm-7:00pm(generallythefirstMondayofeachmonth),theHomeandSchoolelectedboardmembersandinterestedparentsandstaffmeettodiscusswaystoimprovetheschool’sinstruction,culture,andclimate.Thesemeetingswillbepostedonallcalendars.Allparentsareencouragedtoattend!Thisyearweare

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lookingtoelectnewHomeandSchoolmembers.Ifinterested,pleasecontactourpresident,Ms.TaneaHoilettattanea2sweeties@yahoo.comoronhercellat267-570-7808

Homework

Homeworkwillbeprovidedeveryevening.Homeworkwillbepurposefulandapracticeoftheskilltaughtduringthatday’sparticularlesson.Itisimperativethatallstudentsreadathomeforatleast22minutesperevening.

HonorRollThehonorrollreportwillberunviagradebookoncepercycle.StudentswillberecognizedontheHonorRollBoardaswellasatanassemblyeachcycle.Oneweekafterdistributionofreportcards,anawardsassemblyforK-5and6-8willbeheld.DatesandTimesTBD.(Wewillincludetheseonthecalendar).

Hoursv Students will not be permitted inside the building before 8:00am. v All children will be dismissed at 3:09pm from the back parking lot. v A parent or legal guardian with proper ID (license or passport) must

sign students out requiring early dismissal.

InclementWeather

Allstudentswillreporttothegymusingthesidedoorleadingtotheauditoriumon68thstreetforadmissions.

InstrumentalLessons

Childreningrades4-8willbeaskediftheywishtotakeinstrumentalmusiclessons.Atrialperiodwillrunfor8-10weeks.Ifthestudentshowsgoodprogress,ismakingeffort,hasthedesiretocontinue,and

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doesnotforgethis/herinstrumentathome,itisexpectedthatthestudentremainsintheprogramuntilgraduation.

Library/MediaCenter

OEC’sInstructionalMediaCenter(IMC/schoollibrary)supportsteaching,learning,andacademicresearch.Itisopentothestudentsandstaffandshouldbeutilizedforacademicpurposes.Thelibraryisavailableforteachersandsupportstaffbefore,duringandafterschool;however,groupswith6ormorestudentsshouldbescheduledusingthestaffschedulingloglocatedinthelibrary.Itisimportantthatindividualsvisitingthelibraryreviewthestaffschedulinglogtoavoidschedulingconflicts.Pleasebeawarethatprioritywillbegiventothosewhosignuptousethelibraryinadvance.Additionally,theOECstaffisencouragedtoutilizethisspaceandtoprovidestudentstheopportunitytoaccesstheavailableresources.Pleasebeawarethatallstudentsmustbesupervisedwhenvisitingthelibrary.Studentsarenotpermittedtoeatordrinkinthelibrary.Weareactivelylookingforvolunteerstohelpwithourlibrary.Anyinterestedparents,pleasereachouttoMs.FooteorMs.Peake.

LiteracyBlockTimesK-8

Minutes Content *Expecttoseeclassesoperatingcloselytotheadjacentschedule.

15-20 WordStudy10-15 ReadAloud10-20 IndependentReading20 SharedReading

45-60 GuidedReading/Literacy

Centers30-45 Writer’sWorkshop

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LostandFoundPleaselabelallofyourchild’sbelongingsandincludetheirroomnumber.OurLostandFoundislocatedinthemainlobbybehindthesecuritydesk.

LunchPeriodAllstudentswillbeescortedbytheirclassroomteacherstothelunchroom.Theywillbeassignedtablesandtheywillwaittobecalledtogettheirlunchbyspecificstaffmemberswhowillbeassignedthefirstweekofschooltotheirrespectivelunchroom/recessduties.

RecessDuties

LunchroomDuties

# Time Grades

1 11:09-11:22 K-1+VI+BothLifeSkills

2 11:22-11:57 1+3-5LifeSkills

3 11:57-12:22 2nd4 12:22-12:42 3-4

5 12:45-1:05 5-66 1:10-1:30 7-8

MathBlockTimes

Minutes Content *Ifyoucomeinforavisit,expecttosee

mathoutlinedliketheadjacentschedule.

5-10 DoNow10-15 Direct

Intruction/Modeling10-15 GuidedPractice10-20 IndependentPractice10-20 MathCenters/Small

GroupInstruction5-10 Closure

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MorningAnnouncementsThesewilltakeplaceeverydayBEFORE8:45am.DifferentStudentswillberesponsiblefordeliveringtheannouncementsanditwillbeonarotatingschedule.Onestaffmemberwillberesponsiblealongwithtwoeighthgradestudentsforrunningannouncements..

ScriptGoodMorningOECTeam!Mynameis_______________________________andIamgratefulfor_____________________________.Todayis_______________________________.HistoricalFact/PhiladelphiaFact/WordoftheDayHappyBirthdaytodayto_______________________________.TheSTUDENTSTARofthedayis______________________________.Reminders+UpcomingEvents:Remember:Our5P’sare:BePrompt.BePrepared.BePolite.Beaproblemsolver.BeinProperUniform.OurMissionatOECis:WeOwnouractions.WeputforthourbestEfforttoexcel.WeCareforall.Trustandbekind.Haveawonderfulday!

MorningArrivalProcedures1. Students are not permitted in the building prior to 8:00am. A

documented log book will be kept of students who are dropped off prior to this time.

2. Every teacher who has students early will use yellow passes to indicate which students are able to come up early

NurseOurnurseisatOECfulltime.ItiswisetocallbeforecomingtosetupanappointmentwithNurseNichols.Hernumberis215-581-5890,press#2whenprompted.Heremailisaqueenval@yahoo.comShewillinformyouinwritingofroutineexaminationstobegiventoyourchildreninschool.SchoolDistrictPolicydictatesthatallmedicationsdispensedby

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thenursemustbeintheiroriginalcontainers.Nochildistobringmedicationtoschoolunlessthenurseisinformed.

Objectives

Itisexpectedthatdailyobjectivesarepostedbyteachersandthatstudentsareabletounderstandwhatisexpectedofthem.Theseobjectivesmustbealignedtotheinstructionbeingtaught.Itisnotonlyessentialthatobjectivesareposted,butmoreimportantlyisthefactthatstudentsareabletocommunicatewhatitistheyarefocusingonduringthatparticularlessonandwhattheyarelearningduringthattimeperiod.Whenyourchildcomeshomefromschool,itwouldbeagoodideatoinquire–whatobjective(s)didyoufocusontoday?

OrientationandMobility

Studentswithvisualimpairmentsareinstructedbyacertifiedorientationandmobilityinstructorhowtomaneuverdailytasksandhowtotravelsafelyandefficientlyinvariousenvironments.Finemotorskilldevelopment,grossmotorskills,conceptdevelopmentandproblemsolvingskillswillbetaughttostudentswhohavethisrequirementintheirIEP.AmberClarkisourO&Minstructor.Shecanbereachedataclark1@salus.edu

ParentCommunication/Concerns

Regularcontactwithteachersregardingstudentprogressisessentialtobuildingstrongparent/teacherrelationships.Rememberthatyouhavearighttobeconsistentlyinformedofstudentprogress.Itismandatorythatparentsbeinformediftheirchildrenareindangeroffailingduringthecourseofamarkingperiod.Communicationofthisnatureshouldincludethefollowing:-Ananecdotalrecordofphoneorfacetofaceconversationwiththeparentregardinganyandallissuesofconcernbytheteacher-Regularemailcommunicationwiththeparentconcerningprogressbytheteacher-Thequarterlyinterimreportcompletedbytheteacher

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Itisnotacceptabletosendoutonlytheinterimreportasdocumentationofparentalcontactbytheteacherasthesoleformofcommunication.Insuchcases,thequarterlygradewillbecalledintoquestionandissubjecttochange.Rememberthatparentcontactisdefinedasauthenticconversationbetweenteacherandparentregardingstudentprogress.

How to resolve a concern at OEC

Parent/Guardian Concern Process

Teacher Concerns and Academic Concerns Step 1: Contact the Teacher

Step 2: Contact the School Counselor

Step 3: Contact the Principal

Special Education Concerns Step 1: Contact the Teacher

Step 2: Contact the Special Education Liaison at the school Step 3: Contact the School Counselor

Step 4: Contact the Principal

Guidance Concerns Step 1: Contact the School Counselor

Step 2: Contact the Principal

Administrative Concerns/ Policies and Procedures Concerns Step 1: Contact the Principal

Important Note: If you have not received a response within two business days, proceed to the next step. Email addresses are located on school website – emails are usually the best method of communication except in cases that require immediate action. As well, refer to this handbook for all staff email addresses.

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Main Office Telephone Number – 215-581-5890 (Messages for Administrators – Ask for Ms. Liles)

Guidance Office Telephone Number – 215-581-5890

ParentConferencesEachteacherisexpectedtoparticipateinscheduledparent-teacherconferencesasareparents,ifavailable.

ParentResponsibilitiesAttendance,Attention,Attitude

ü Ensure students get at least 8 hours of sleep each night. ü Have a quiet place and regular time to complete homework for your

student(s). ü Ensure student(s) arrive at school ON TIME. ü Ensure student(s) are picked up student ON TIME. ü Ensure student(s) are in proper uniform. ü Bring absence notes on the day of return stating the dates and reason

for the absence. ü Make the school aware of any change in telephone number or address

as soon as possible. ü Read all forms sent home in the Home Folders. ü Attend Home and School Meetings and events, if possible. ü Attend all conferences with teacher, if possible.

Parking

Thereare4newsafetyzonesthisyearfordropoffandpickup.PleaseseepacketthatwillbedistributedonDAY1tofindoutabouttheseimportantsafetyzones.

PartnershipsMs.SophiaPeake(ourcommunitypartnershipscoordinator)willsendoutinformationby9.1.17aboutourcontinuedandnewpartnerships.

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PlayinOurYardRoughplayisnotpermitted.Recesswillbelostifstudentsdonotengageinappropriatebehavior.Allplaywillbestructured.Supervisorsof“recess”areinchargeofplayduringlunchatrecess.

RetentionofStudents

Nostudentistoberetainedwithoutparentcommunicationandallrequireddocuments,includingRTII.Throughouttheyear,allparentsshouldbekeptawareoftheirchild’sprogress.Thereshouldbenosurprisesifretentionissuggestedattheendoftheyear.Ultimately,itisaparent’sdecisionwhethertohavetheirchildberetained.However,ifateacherstronglysuggestshavingachildretained,theremustbeparentcommunicationanddocumentedreasonsastowhythisshouldbethecase.

SafetyTeamOncepermonth,asafetyteamwillmeettoaddressissuesintheschoolandtoensurethesafetyofallstudentsandstaff.

SchoolAdvisoryCouncilSACs are peer elected, collaborative teams composed of family members (majority), the school principal, teachers or other school based staff, students (for schools with grades 7 – 12), and community members. SACs champion the work for improved student achievement, effective teaching in the classroom, parent and community engagement in the educational process, and communication and support between home and school.

Policy 920: All schools shall have an active and engaged School Advisory Council

OnJune16,2016,theSchoolDistrictofPhiladelphiaadoptedcomprehensivePolicy920—“SchoolAdvisoryCouncils”—withtheintentofsignificantlyincreasingtheinvolvementoffamiliesandthecommunityintheeducationalprocessandmakingSACscatalystsforchangeinourschools.Thepolicywasdesignedtoensurethe

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establishmentofanactiveandengagedSchoolAdvisoryCouncilineachDistrictschoolforthepurposeofaccomplishingthefollowingtwoimportantgoals:

1.)Toencouragefamiliestobecomeactivelyengagedintheeducationoftheirchildren,andtorepresentparentvoicesandadvancetheirroleintheeducationaldecisionmakingprocess;and

2.)Tointeracteffectivelywithallconstituencies—families,communitymembers,students,anddistrictstaffforthebenefitofimprovingtheachievementofallPhiladelphia’spublicschoolstudents.

SchoolAdvisoryCouncilsarechargedwithresponsibilityto:• ReviewandapproveschoolBudgetandschoolActionPlan• Provideinputondiscretionaryspending• Reviewandapproveschool-basedpolicies,includingpoliciesgoverningschoolsafetyanddiscipline,truancy,extracurricularactivities,ESLsupports,andother

• Reviewandinformhiring/creationofnewpositions• Actasacatalysttodevelopacultureofcommunitysupportandinvolvementindecision-makingforschool-basedpolicy

• Playanactiveroleinsupportingandpromotingtheprogramsandinitiativestheyapproved

• Examinedataontheeffectivenessofschool-basedprogramsandservicesandperiodicallyreviewandreviseActionPlanstrategiesandrecommendationstoensurecontinuedprogresstowardsreachingschoolgoals.

• CompleteQuarterlyReportsreflectingtheabovefindingsandrecommendations

Additionally,membersofeverySchoolAdvisoryCouncilwillberesponsiblefor:• Holdingregularmeetings• Creatingascheduleofmeetingsfortheyearandmakingitavailabletoallstakeholders

• Makingsureanagendaforthefollowingmeetingisapprovedattheendofeachmeetingandsharedwithdesignatedschoolstaffandtheprincipalthefollowingday

• Maintainingactive,two-waycommunicationwithstakeholders• Holdingatleast2communitymeetingseachyeartogetinformationouttoparents,students,andcommunitymembersaboutwhatisgoingonattheschool,andtogetfeedbackfromthosestakeholders

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• Workingwithcommunitypartners,parents,andschoolstafftodisseminateinformationontheworkoftheSACandsolicitinputfromstakeholders

JointResponsibilityoftheSACandthePrincipal:• Creatingacollaborative,inclusive,andtransparentprocesstoinformschool-leveldecisions,includingtheadoptionoftheschoolActionPlanandBudget,andcollaboratingtoaddressurgentschoolissues(e.g.,truancy,bullying,improvingstudentachievement)

• Fosteringacooperativeandcollaborativeenvironmentattheschool• Rallyingparent,staff,student,andcommunitysupportaroundschoolpriorities

• OrganizingandconductingSACelections• ResponsibilityforSupportingtheWorkoftheSAC• EachbuildingadministratorisresponsibleforprovidingthefollowingsupportstotheSchoolAdvisoryCouncil:

• Assistancewithparentandstudentrecruitment• AssistancewithdisseminatinginformationaboutthemeetingsaswellasthedecisionsandinitiativesoftheSAC

• ProvidingspacewhereSACmemberscanmeetandworkasneeded• Providingaccesstoequipment(computer,copier,etc.)• InformingSACaboutfunding,mandates,currentmetrics,problems,andconditionsattheschool

• Providingregularupdatesontheperformanceofcurrentprogramsandinitiatives

• Providingongoingsupportandtechnicalassistance• Supportingcommunitymeetings(openingthebuildingafterhoursifneeded,providingspaceandpersonnelasneeded)

SupportsfromtheSchoolDistrictofPhiladelphia:• Ongoingprofessionaldevelopment• Technicalsupportandothersupportandassistanceasrequested.

SiteSelectionCommitteeOECselectsqualifiedcandidatesviaasiteselectioncommittee.Thecommitteemembersconsistofthefollowing:

VITeacherGeneralEdTeacherGeneralEdTeacher

Parent

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ParentStudentRepresentative

Thisyear,newmemberswillbeselected,withthehelpofthebuildingcommitteetohelpchooseincomingstaffwhowillbethebestfitforour

schoolcommunity.

SLOAnSLOisa“tooltoprovideameasureofeducatoreffectivenessbasedonstudentachievementofcontentstandards.SLOsareapartofPennsylvania’smultiple-measure,comprehensivesystemofEducatorEffectivenessauthorizedbyAct82(HB1901)”. –PennsylvaniaDepartmentofEducationWhatisincludedinanSLO?

§ Agoalforstudents§ Growthandmasterytargets§ Pre-andpost-assessments§ Anopportunityfortheteachertoshowhowhis/herstudentshavegrownratherthanachieved

PARENTS–Pleaseaskyourteacher(byNovember,2017)tosharewhathis/herSLOisfortheclass.Also,inquireaboutyourchild’spre-assessmentandwherehe/sheneedshelpinreachingtheirSLOgoalfortheyear.Theultimategoalistohaveallstudentsdemonstrategrowth.Youmustbeawareofwhatthegoalissothatyouareabletoassistyourchildathome.

SLOswillbecalculatedinto20%ofeachteacher’sevaluationrating.

§ Principalswilldeterminethefinalratingbasedonthepercentageofstudentswhohavemettheirtargets(performanceindicators)

§ Therating“language”isconsistentwiththefour-pointscaleusedfortheDanielsonrating:

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Snacks/BirthdayCelebrationsPleasecontactyourteacherregardingthis.SeveralstudentsatOEChavefoodallergiesandwewanttoensurethesafetyofallstudentsfirst.Providingsnacksforclassorbringingincupcakesforbirthdaycelebrationsareencouragedaslongasapprovalisgivenbytheteacherandthedateandtimeareestablishedpriortotheevent.Again,toensurethesafetyofallstudents,pleasecheckwiththeteachertodoublecheckonstudentfoodallergies.Also,pleasenothatNOSTUDENTSaretohavecupcakesinthecafeteriaatanytime.Thiswillresultinanautomaticdisciplinaryaction.

SnowNochildistopickupand/orthrowsnowwhilewaitingfortheschoolbus.Apotentialpenaltyforthiscouldbesuspension.PleaselistentoyourradioandTVnewsprogramforanyschoolclosings.Allschoolclosingsarepostedonwww.philasd.org

StudentAdvisoryBoard6studentswillbeelectedbytheleadershipteamtoserveontheprincipal’sadvisoryboard.Thisboardwillmeetbi-weeklytodiscussschoolimprovementplans.Studentsingrades6-8areeligibletoapplyduringthemonthofSeptember.AllstudentswhohavechosentoapplyhavebeenchosenandthefirstmeetingwillbeheldintheafternoonduringschoolbeforeOctober1st.

StudentCouncilElectionswillbeheldinNovember.Eachclasswillhavetwoclassrepresentatives.Inaddition,the8thgradeclasswillhaveofficers.

SubstitutesCurrentlywehaveafewsubstituteteacherswhoconsistentlycometoOEC.PleasedirectallquestionsregardingsubstoMs.Foote,theprincipal.Additionally,assituationsmayarise,Ms.Footeisresponsibleforcommunicatingalllong-termsubstituteissuestoallparentsimpacted.

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SpecialEducationReferralProcessAteamwillbeinplacetosupportstudentswithIndividualEducationPlansatOEC.Theteamwillconsistoftheprincipal,theschoolguidancecounselor,theSpecialEducationLiaison,andtheschoolpsychologist.Theteamwillmeetweeklytodiscusstheappropriateplacementofthestudents,theireducationalprogress,andtheiremotionalwell-being.Wewilldiscussstudentsonarotatingbasisaswellasfocusingonstudentswhoareparticularlystruggling.PleasereachouttoMs.LoriKeefer,ourspecialeducationliaison,withanyquestionsorconcernsregardingthisprocess.

StudentMisconduct:Student

ConductMatrixTheCodeofConductisattachedtothisdocument.

SuppliesOnAugust28th,allteachersreceivedsuppliesfortheyear.*Thesuggestionforclasssupplylistswasforstudentstobringsupplementalsuppliesfortheclassroom.Ifyouarehavingadifficulttimegettingsupplies,pleasereachouttoourguidancecounselor,Ms.SharonWeiss-Cohen,andwewillmakesurethatyourstudentgetswhathe/sheneedstobesuccessfulfortheyear.

SuspensionsSuspensionarealastresort.However,itisnecessaryattimestosuspendcertainstudentsfromeducationalparticipation.Inadditiontotheschoolpledgeandthe5P’s,eachclassroomteachershouldhavetheirownmanagementsystem.Firmbutappropriateactionsshouldbetakenuponanyinfraction.Consistencyandinterventionsshouldminimizeincidentsthatcouldescalatetosuspension.Forallsuspensions,thestudentinvolvedmustbeofferedmake-upworkassignments.Anystudentsuspendedfromschoolshallremainawayfromtheschool’scampusduringthesuspensionperiod.Otherwise,thestudentwillbechargedasatrespasser.Uponthestudent’sreturnto

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school,he/shemustpresenttheadministratorwithasignedformalongwiththeaccompanimentofhis/herparentsforaformalconference.Educationcannotproceedwithoutaclimateofgoodorderanddisciplinenecessaryforeffectivelearning.Orderanddisciplinearelargelyamatterofmorale,ofclassroomatmosphere,andofpositiveinterpersonalrelationships.

TextbooksandFines

Alltextbooksarenumberedandcoded.Eachcodewillberecordedandbookswillbeassignedtostudents.Ifastudentfailstoprovidehis/herbookatthecloseoftheyear,theymustpayforthecurrentcostforreplacement.Aswell,eachchildandparentareresponsibleforbookstakenhomeforusefromboththeclassroomandlibrary.OECreservestherighttowithholdreportcardsuntilfullpaymentismadeforlostordefacedbooks.Booksaretobekeptcleanandwellboundforotherstouselater.

Uniforms1. Khaki Bottoms 2. Solid red, grey, black, or white polo shirt or OEC t-shirt. 3. Students may wear sweaters that go over their uniforms (cardigans)

during fall and winter months that are either white, grey, red, or black solid colors.

4. For Gym – All Black or Grey Sweats/T-Shirts/Sweatshirts. Please ensure students wear sneakers.

5. If a hooded sweatshirt is worn, at no point during the school day should the hood be up over a child’s head.

*StudentswhodonotabidebytheOECUniformPolicywillbesubjectto:1.Warningwithparentcontact.Studentswillbeprovidedwithashirt(ifavailable)towearthatday.2.Asecondwarningwillbeprovidedtoparentsandstudentwillbegivenadetention.3.Parents,student,guardianswillmeetandanin-schoolsuspensionwillbeprovideduponthethirdinfractionofbeingoutofuniform.

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VisitorsAllvisitorsmustcomeinthroughthemainentranceofthebuildingandreporttotheMainOfficeuponarrival.Visitorsmustfilloutasign-informatthefrontdeskandallvisitorsmustwearavisitorbadge.Furtherinstructionswillbegivenatthattime.OEChasanopendoorpolicyandweencourageparentstocometoOECandcompletepop-upvisitstocheckinontheirchildren.Allstaffwillbecontacteddirectlybythesecretaryorprincipalviatelephonepriortoavisitorarriving.Aswell,intheweeklyemailupdates,visitorswillbeannouncedsoastoprovidetransparency.Anyvisitorwhodoesnothaveofficialbusinesstovisitanypartofthebuildingasdeterminedbytheprincipal,secretary,ordean,willberequiredtoleaveimmediatelyorwillbeprosecutedfortrespassing.

Volunteers

Allstudentsingrades5-8willberesponsibleforcompleting25hoursofvolunteerservicebyJune,2018.Studentswillbeprovidedwithformstocompletetheirvolunteerworkhours.Thisisnotonlyagreatwayforstudentstobuildtheirinvolvementinthecommunity,butitisagreatwaytohelpothersandgiveback.The“C”inOECistocareforallandvolunteeringisagreatwaytodoso.Thiscanbedoneinschoolassistingateacher,onSaturdaysatschoolduringspecialevents,duringlunch(withapassfromateacher)oratrecess/lunch(helpingtocleantables,bearecessmonitor,etc.).Studentswillbeprovidedwithmultipleopportunitiestoreachtheir25hours.Itisuptoeachindividualstudenttokeeptrackoftheirloghours.Theymustgetsignaturesfromstaffmembersofsuchhoursandashortdescriptionofthetaskscompleted.Everystudentingrades5-8whocompletestheirhoursbyJune,2018willreceiveaspecialpartyandprizefortheireffortstoimprovetheschool.Intermsofadultvolunteers,ifyouareinterestedinvolunteeringattheschool,pleasecontactMs.BonitaClough-Liles,Ms.CharisseChampion,orMs.SophiaPeaketosetupyourvolunteerhoursandtoensureallyourclearanceshavebeenmetandarecompleted.

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ThankYou.Thank you for taking the time to read this very important document. We

hope you found it helpful. Please hold on to this and keep it in a safe place.