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Overseas Christian Fellowship
University of South Australia
Annual General Meeting Minutes
2017
1
Table of Contents
1. 28th OCF UniSA AGM Agenda
2. 27th OCF UniSA AGM Minutes
3. OCF UniSA 2016/2017 Reports
3.1 OCF UniSA 2016/2017 Centre Report
3.1.1 Demographics of Members
3.1.2 Normal Friday Sessions
3.1.3 Special OCF Sessions
- Centre Activities
- State-wide Activities
3.2 OCF UniSA 2016/2017 Chairperson & Prayer Coordinator’s Report
3.2.1 Chairperson’s Report
3.2.2 Prayer Coordinator’s Report
3.3 OCF UniSA 2016/2017 Treasurer’s Report
3.3.1 Treasurer’s Report
3.4 OCF UniSA 2016/2017 TMC’s Report
3.4.1 TMC’s Report
3.5 OCF UniSA 2016/2017 Secretary’s Report
3.5.1 Secretary’s Report
3.6 OCF UniSA 2016/2017 Worship Coordinator’s Report
3.6.1 Worship Coordinator’s Report
3.7 OCF UniSA 2016/2017 FLOAT & Program Coordinator’s Report
3.7.1 FLOAT’s Report
3.7.2 Program Coordinator’s Report
3.8 OCF UniSA 2016/2017 Other Reports
3.8.1 Girl’s Ministry Report
3.8.2 Guy’s Ministry Report
3.8.3 E-Camp Chairperson’s Report
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3.8.4 E-Camp Treasurer’s Report
4. Nomination of the 2017/2018 Committeee
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1. 28th OCF UniSA AGM AGENDA
Overseas Christian Fellowship (OCF) University of South Australia 28th Annual General Meeting
Day: Friday
Date: 25 August 2017 Venue: C3-16 Time: 7.00pm
1. Welcome and Opening Prayer
2. Confirmation of Attendance and Apologies of Absentees
3. Confirmation of the 27th AGM Minutes
4. Reports
4.1 Centre Annual Report
4.1.1 Demographics of Members
4.1.2 Normal Friday Sessions
4.1.3 Special OCF Sessions
- Centre Activities
- State-wide Activities
4.2 Chairperson & Prayer Coordinator’s Report
4.2.1 Chairperson’s Report
4.2.2 Prayer Coordinator’s Report
4.3 Treasurer’s Report
4.3.1 Treasurer’s Report
4.4 TMC’s Report
4.4.1 TMC’s Report
4.5 Secretary’s Report
4.5.1 Secretary’s Report
4.6 Worship Coordinator’s Report
4.6.1 Worship Coordinator’s Report
4.7 FLOAT & Program Coordinator’s Report
4.7.1 FLOAT’s Report
4.7.2 Program Coordinator’s Report
4.8 Other Reports
4.8.1 Girl’s Ministry Report
4.8.2 Guy’s Ministry Report
4.8.3 E-Camp Chairperson’s Report
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4.8.4 E-Camp Treasurer’s Report
5. Nomination of 2017/2018 Committee
6. Signing of Declaration statement for Local Centre Advisors
7. Other Business
7.1 Outgoing Chairperson’s Sharing
7.2 Incoming Chairperson’s Sharing
7.3 Dedication of the new committee and prayer
7.4 Appreciation
8. Meeting Closure
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2. 28th OCF UniSA AGM MINUTES
Minutes of the Overseas Christian Fellowship (OCF) University of South Australia
28th Annual General Meeting held on 25th August 2017
7.00pm in Lecture Hall C3-16, University of South Australia, City East campus
1. Introduction/Welcome and Opening prayer 2. Attendance (Present, Apologies & Absentees)
Janniza YEE
Shirlyn CHIENG
Elisa PAU
Suzanne CHAN
Edmund NG
Petrina YAP
Elycia LEE
Kathryn CHAN
Felicia KUEH
Zaw Yadanar HTOO
Candise YEONG
Leroy LIM
Yii Hao LO
Eric SOON
Ken SOON
Samantha ZHANG (Non-member)
Peter TIE (Non-member)
Timothy YONG (Non-member)
James LAM (Non-member)
Wei Jin WONG (Non-member)
Jason IP (Non-member)
Tze Wei KUEH (Non-member)
Eva YEUNG (Non-member) Apologies: - Absentees: - Motion 1: “That the attendance of the 28th OCF UniSA Annual General Meeting be accepted and made official. Moved: Zaw Yadanar HTOO Seconded: Candise YEONG Motion carried.
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3. Official Start of Meeting
Motion 2: “That the 28th OCF UniSA Annual General Meeting officially starts at 7.37PM at C3-16 City East Campus.”
Moved: Leroy LIM Seconded: Zaw Yadanar HTOO
Motion carried.
4. Confirmation of 27th AGM minutes
Motion 3: “That the minutes for the 27th AGM of UniSA held in 2016 be accepted and made official.” *Ailyn HANIN , Eugene KUEH walked in. Janniza YEE: Everyone should have to copy of the AGM report right in front of you. Anyone doesn’t have the AGM report? If we can all turn to page 5, which is the 27th UniSA AGM Minutes. Let’s take some time to read through this segment and if you have any questions, you can ask after everyone is done reading. Is everyone done? Are there any questions? Ok, if you turn to page 7, there is actually a typo error at the top of the page. We did not spend $41,000. I believe it is $4,100. We will double check, but it’s not $41,000. Any questions? If there are no questions, we will move on. Moved: Yii Hao LO Seconded: Eugene KUEH
Motion carried.
5. Confirmation of OCF UniSA 2016/2017 Annual Centre Report
Motion 4: “That the OCF UniSA 2016/2017 Annual Centre Report be accepted
and made official.”
Janniza YEE: Can you turn to page 20, which is OCF UniSA 2016/2017 Annual
Centre Report. Let’s take some time to read through it and you can ask questions
later. Are there any questions for the 2016/2017 Annual Centre Report? No
questions? Ok, we will move on.
Moved: Yii Hao LO Seconded: Kathryn CHAN Motion carried. 6. Confirmation of the Chairperson’s Report Motion 5: “That the chairperson’s report be accepted and made official”.
Janniza YEE: Can everyone turn to page 26, and we will spend some time
reading the Chairperson’s Report. Any questions for the Chairperson’s Report?
No questions? Ok, we will move on.
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Moved: Zaw Yadanar HTOO Seconded: Yii Hao LO
Motion carried.
7. Confirmation of the Prayer Coordinator’s report Motion 6: “That the Prayer Coordinator’s report be accepted and made official”.
Janniza YEE: Let’s turn to page 27, which is the Prayer Coordinator’s report.
Let’s read through it and ask questions if you have any. Any questions for the
prayer coordinator’s report? No questions? Ok, we will move on.
Moved: Leroy LIM Seconded: Candise YEONG
Motion carried.
8. Confirmation of the Treasurer’s Report
Motion 7: “That the Treasurer’s report will be moved on the condition that the
Treasurer’s report be amended and included in the next AGM report”.
Janniza YEE: We will turn to page 30, which is the Treasurer’s Report. On the
last page of the report, there is also an appendix, which you can refer to it.
Eugene KUEH: My name is Eugene Kueh. I just want to ask, the fund from
USASA is $1,300. But how come when you refer back to the expense, it says
$670.78. Did we not fully utilise the grant?
Elisa PAU: Good question. Basically, previously USASA works like this. You can
just ask for funds, like you give them a budget. Let’s say the budget is $330.96
and they will give you $500. But this year, I mean last year, they changed it. So if
you wrote there $230.78, they will give you the exact amount. So that is why they
have defund, because it’s like the transition year between them giving us $500,
and now they are giving us like specific amounts. So they are actually taking
back the money. So as you can see from the appendix, there is a grant return for
$500. I wrote that down for transparency, because Janniza was applying for a
grant for going to Convy. Yes, so you can actually ask for a grant for Convy from
USASA. So, they deposited the $500 into our account and then after that they
transferred it to Janniza. Is that clear?
Eugene KUEH: Thank you.
Elisa PAU: Does anyone have any more questions?
Elycia LEE: I am Elycia, and I’m asking on behalf of Shirlyn and myself as well.
What is the defund from USASA? What does defund mean?
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Elisa PAU: I just explained. So basically what happened last year was that, say if
you did a budget, and the budget you are asking for is $230.76.
Elycia LEE: So defund is what they give back.
Elisa PAU: Yes, so that will be what they took back.
Elycia LEE: Thank you.
Eugene KUEH: I am Eugene Kueh. The opening balance and closing balance
has been dropping. Is there a reason for that? And are we spending more?
Elisa PAU: I guess compared to last year, just now as you have seen the report,
it is $4000 plus for operating activity. And we have already cut down so much,
and I think that it is a great improvement in that sense, as we are a non-profit
organization.
Zaw Yadanar HTOO: I am Zaw. In the missions account, there is a membership
drive income. How do you get the income in membership drive? Do you pay for
the cost or the expense or something like that?
Elisa PAU: I guess you are also a member right? And you have to pay $10.
Zaw Yadanar HTOO: Yes, but doesn’t it go to all the accommodation and
everything?
Elisa PAU: Accommodation?
Zaw Yadanar HTOO: The membership drive, isn’t it for like retreat? Is it different?
Janniza YEE: Yes, it is different. So for membership drive, which we do once
every semester, and the membership drive is $10 per person when you sign up
for it. And that fund actually goes to EXCO. EXCO uses that amount to either
fund other centres if they need help financially, to fund their travels because they
have to travel to other centres to visit other centres. EXCO team have to travel to
other centres in other states to visit the centres. And to fund other missionaries
as well. So that money is not used for our own UniSA uses, but we actually give it
to EXCO for them to utilise that funds in those areas. So that is membership
drive. So that is not money that we can use for our own committee retreats and
stuff.
Zaw Yadanar HTOO: I’m not really sure about membership drive.
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Edmund NG: I think what she is asking is that, membership drive is not us driving
anywhere, it is just basically trying to get more members to sign up, so it is like
we are driving people to sign up.
Janniza YEE: To clarify, membership drive is done by every centre in each state.
And during membership drive, the purpose of membership drive is to recruit
members into OCF and for them to be part of OCF. So it is not driving people
places. Zaw, does that answer your question? Is your question answered?
Zaw Yadanar HTOO: Yes, sort of.
Leroy LIM: I am asking on behalf of James. Because on the left side, there is the
membership fee, there is a membership fee transfer at the bottom as well and
there is also a membership drive on the right side. Why is there a differentiation?
Elisa PAU: Because some of them just bank into the MA account instead of GA
account. They can transfer to both accounts, but some of them just transfer to the
MA account, that is why there is some difference there.
Leroy LIM: The other question is, why is the transfer to EXCO only $220 when
the drive itself was $290?
Elisa PAU: Wait a second. I know already. Because there are 22 members
joining this year, and last year we have already transferred the other $70. This
means that $290 is actually the combination of last year’s. I don’t know how to
say that, but it is like two different sessions.
Janniza YEE: Like I said, for membership drive, we have two sessions yearly,
once every semester. So, what Elisa is trying to say is that she combined it with
last year’s SP5 membership drive and this year’s SP2 membership drive. That’s
why there is the difference in the amount. Is that clear?
Leroy LIM: Yes.
Janniza YEE: Ok, any other questions?
Eugene KUEH: My name is Eugene Kueh. I have questions about the fundraising
for E-camp and Convention. For E-camp, you guys have fundraised $396 but the
transfer is $344. And for Convention, the fund raised is $373 and you transferred
$155. What is the reason behind that?
Elisa PAU: That is the revenue. So, the thing is that,we will deduct the cost
before we transfer. So we deduct half of the cost from the revenue. So, the E-
camp committee actually bear half of the cost while we are also bearing the other
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half of the cost, if that makes sense. So that is the revenue, that minus the cost
incurred.
Janniza YEE: So for this year, for E-camp fundraising, in terms of claiming back
our money, as in claiming back our expenses, we did it slightly differently this
year. So the OCF SA chairpersons have agreed that, for our centres, we will only
claim half of our expenditure cost, and the other half goes to the E camp
Committee. So that is why the numbers are like that.
Ken SOON: My name is Ken, and I am asking on behalf of Felicia. What’s the
difference between Operating Accounts and Missions Account?
Elisa PAU: Basically, Operating Accounts, which I named it, is for daily activities.
So it is for if you buy birthday cakes, or for like weekly offerings, which we will
bank in into that account. And under that there is the NAB account as well as
BankSA account. So NAB is USASA’s account, we actually get funds from that
account. But BankSA, GA account is for us to bank in our offerings and stuff like
that. For MA account on the other hand, is the account that we transfer money to
EXCO for the membership drive, fundraisings for EXCO or Convy, or donation to
missionaries or to Missions Pledge or to Shoebox Operation. Oh sorry, Shoebox
Operation is not under Missions.
Eugene KUEH: I am Eugene Kueh. For the ‘transfer to Convention committee’,
was there an amount you were asked?
Janniza YEE: For last year, they did not specify a target that we should meet. But
for this year, we do have a target. For last year we did not have a target, where
they asked us to raise a specific amount. It is only this year.
Eugene KUEH: What is the target for this year?
Janniza YEE: Give me a moment. For this year, UniSA have to raise $540 and
that amount is based on the amount of members that we have in the centre. For
other centres, they have different number of members and they have to raise
higher amounts, such as for OCF AU.
Eugene KUEH: Is it the same as Missions Pledge?
Janniza YEE: For Missions Pledge, we set the amount that we want to give to
EXCO during the annual AGM in December. So it is then we normally tell them
how much we want to pledge for the next year. I think for the past few years, we
have been pledging quite high amounts, I think about $500 to $600. But this year,
we have actually lowered to $400 because the amount that was pledged the
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previous years was too high for us to reach this year. So we lowered it to a more
reasonable amount, which is for this year, $400.
Eugene KUEH: For the expenses for AGM, is it all for printing or spread out
somewhere else as well, such as for food or other stuff?
Elisa PAU: Let me check. I would like to admit that actually I should not have put
it as AGM, instead I should have put it as printing. Because I have included
NPMM booklet printing into it and the AGM booklet. If the AGM booklet was $54
and the NPMM booklet was $100. So it’s $100 plus. I should have just divided it.
Eugene KUEH: I would like to recommend and suggest that it should be written
separately so that the AGM does not look like such a high amount.
Elisa PAU: Yes, sure.
Leroy LIM: My name is Leroy. Is there no way to hold on to the grant?
Elisa PAU: Is there any way to hold on to the grant?
Leroy LIM: Yes. What is the main reason that they want us to give them back the
money?
Elisa: I don’t know. But I heard from ISBS Hong Kong Chapter, that they actually
took back all their money. So it is like the money that they had in the bank
account, they just defund everything.
Leroy LIM: What if we spend everything?
Elisa PAU: I have no idea.
Leroy LIM: If we spend everything then that means they cannot take it back.
Elisa PAU: I do not know why they do that though.
Leroy LIM: Did they give you a reason for why they are taking back the money?
Elisa PAU: No, they just asked us to “budget”, and you have to do that. Because
previously, they gave us a total amount of $500 although we budgeted about
$270. But now when we ask for the grant, they will only give us $270, but they
won’t defund back.
Leroy LIM: But they still took back $670, which is a lot of money.
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Elisa PAU: No, $670 includes the $500 grant that was given to Janniza for
Convy. So, it is only $170 plus of defund.
Leroy LIM: So the defund can be split into two, which is $500 for Convy. And the
other is $170, for what?
Elisa PAU: For defund. Like there is no reason for defund, you see.
Leroy LIM: Oh, there’s no reason for defund. They just took it back?
Elisa PAU: Yes, for every club they did it, you see.
Leroy LIM: So can I now say that our NAB is empty?
Elisa PAU: We have $199.48
Leroy LIM: Oh.
Eugene KUEH: For the Unplugged, I see that we spend $167.93. What is under
Unplugged? Is it for food pack and stuff?
Elisa PAU: Yes.
Eugene KUEH: Should it not be under exam food pack instead of Unplugged?
Because it looks like we spend $160 just for food stuff.
Janniza YEE: Sorry Eugene, what was your question?
Eugene KUEH: Shouldn’t it be like placed under different names? Such as, exam
food pack and Unplugged. Instead of just Unplugged, which needs some
verification.
Janniza YEE: Yes, right. We will do that.
Elisa PAU: Any other questions?
Leroy LIM: I just want to verify again. Was it the $500 that was given to Jann for
the Convy? So how come it wasn’t given to Convy then?
Elisa PAU: Ok, that is a grant. It is like when you go on a study tour, and you got
a grant. It is the same thing.
Leroy LIM: You said you used it for Convy right?
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Janniza YEE: Ok so last year in December, I attended AGM in Canberra. So I
applied to USASA for a grant to subsidise the travel fee and the AGM fee. So,
that $500 was to cover my plane ticket and my registration fee. So, the balance
amount was actually returned to USASA. But I can’t remember if there was a
balance from the grant.
Leroy LIM: But they still took back the full amount. Because the defund said
$670, but you said $500 was given to you for Convy. But they still took back the
$500 anyway.
Elisa PAU: Yes. I have told you the example already.
Leroy LIM: I am an architecture student, not a business student.
Elisa PAU: Let’s just use another example. Ok, let’s say we ask for $150, and last
year they gave us $300, because there are only two grants. So, they only give
you a full amount. Let’s say that you are only asking for $105, but they are going
to give you $300. But last year, they changed this during SP5. So, they have to
do this defund. So, whatever is left from there, after we claimed it, they will take it
back. Understand?
Leroy LIM: So, in summary, for the defund, whatever that was left, the leaders
will have it?
Elisa PAU: No. Because when I claimed the receipt, I have to write it there. Let’s
say it is for Multicultural Week. If they give us the grant just for the purpose of
Multicultural Week, and let’s say I just claimed it for $100, so they are just going
to take it back $300 minus $100. So they took back $200. Does that make
sense?
Leroy LIM: Ok, thanks.
Elisa PAU: Any more questions?
Janniza YEE: Can we move on? No more questions? Everyone good? Ok, for
this one, we will move the motion on the condition that the report will be amended
and included in the next AGM report. Because there are actually a lot changes to
be made
*Eddie CHEAH walked in.
Moved: Felicia KUEH Seconded: Ken SOON
Motion carried.
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9. Confirmation of the Teaching Ministry Coordinator’s report
Motion 8: “Teaching Ministry Coordinator’s report be accepted and made official”.
Petrina YAP: Do you have any questions?
Leroy LIM: I am Leroy Lim. Not really a question, but I really want to thank you for
putting out a lot of effort. And that I really appreciate it, as a BSL leader as well,
the amount of effort that you put in for the Bible Study this year. Honestly, it is a
far improvement from last year’s materials. And I really see the amount of time
you put into preparation, and how much research you have done, and how much
cross reference you have done, and I really want to thank you for that. And, I can
say that for everybody, it was a really good study.
Petrina YAP: Thank you. I also want to thank all my members, and Bible Study
leaders and DG leaders as well. I could not have done it without you guys.
Candise YEONG: I am Candise. I would like to thank Elisa for making such a big
effort for taking care of the accounting, because I know how difficult it is to go
through all that and if it does not balance, it will be something that you will be
very frustrated about. So, thank you.
Janniza YEE: Any questions for Petrina? No questions?
Moved: Leroy LIM Seconded: Eugene KUEH
Motion carried.
10. Confirmation of the Secretary’s Report Motion 9: “That the Secretary’s report be accepted and made official.”
Shirlyn CHIENG: Does anyone have any questions?
Janniza YEE: No questions? Let’s move on.
Kathryn CHAN: I am Kathryn. I want to thank you for the hard work through the
year and helping us to record all the minutes and also arranging transportation
for us.
Shirlyn CHIENG: Thank you.
Janniza YEE: Ok, no questions?
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Moved: Eugene KUEH Seconded: Ken SOON
Motion carried.
11. Confirmation of Praise and Worship Coordinator’s report Motion 10: “That the Praise and Worship Coordinator’s report be accepted and made official.’’ Edmund NG: Alright, does anyone have any questions? Eugene KUEH: I want to thank Edmund for leading the praise and worship for this term, and for providing all the trainings and everything, which is really great to see as well. I just wanted to ask, are there any equipment that needs to be changed or to be updated? Edmund NG: Updated? Eugene KUEH: Yes, so are there any changes or updates to be made for the equipments? Edmund NG: Okay so first of all, I would like to say that some of the things have already come to pass, so basically they have already been done. But some are still ongoing. So yes, in terms of what we as a committee have decided to make amendments for hopefully, is to change our keyboard, which is an 88 key into a smaller and compact 76 keys. I wouldn’t want to go to 61 keys, because I didn’t want to limit too much in terms of the quality because of the quantity. So I didn’t want to cap it out, so that we can have a good keyboard as well. So yes, that is the only thing we are looking to change apart from any other issues. And other instruments are still as it is. Eddie CHEAH: I am Eddie Cheah. I just want to thank Edmund for putting a lot of effort into the worship team, and sometimes we don’t do well, but he still always encourages us. Even though he is so pro, but he is still so humble. Edmund NG. Thank you for serving. Even before we go into the next question, I would just like to thank James as well, our ex-OCFer, for always being there for me and for giving me a hand whenever I need to. I appreciate it and I apologize for not including it in my report. Any more questions? Zaw Yadanar HTOO: I am Zaw. It is not really a question, but I would like to say that you did a really great job as a worship coordinator. And I really thank you for taking the effort to do all the workshops like vocal workshops, cajon and piano which we did last week, which gives a really great insight and was really helpful. So, thank you. Candise YEONG: I am Candise again. Adding on to what they said, honestly, it is your last semester and you are going to be very busy, but you are still willing to use your free time every week to teach us. Something that kept reminding me is something that is worth hearing as well, that our skills and talents are not the
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most vital part of serving, but our hearts and intention is the most important when serving Him. It really stood out to me that as long as we have the heart to learn and do our best, then we will do our best. You taught me that, and reminded me of that as well. Edmund NG: Thank you. All glory goes back to God. Are there any more questions or any other comments? Moved: Zaw Yadanar HTOO Seconded: Leroy LIM
Motion carried.
12. Confirmation of Follow Up & outreach Coordinator’s Report
Motion 11: “That the Follow Up and Outreach coordinator’s report be accepted
and made official”.
Suzanne CHAN: Any questions regarding the follow up and outreach
coordinator’s report?
Leroy LIM: I am Leroy. Just wondering what is the Team 1, Team 2, Team 3,
Team 4 there on the table? What is the significance?
Suzanne CHAN: Oh, that is for later on. So now is the follow up and outreach
coordinator’s report. So, that is for program coordinator’s report. And you can ask
thst question later.
Janniza YEE: If there are no questions for follow up and outreach coordinator’s
report, then we will move on to the next one.
Moved: Eugene KUEH Seconded: Leroy LIM
Motion carried.
13. Confirmation of Program Coordinator’s Report
Motion 12: “That the Program coordinator’s report be accepted and made
official”.
Janniza YEE: Ok Leroy, would you like to ask your question?
Leroy LIM: So, what is the Team 1, Team 2, Team 3, Team 4?
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Suzanne CHAN: Ok, so the Team 1, Team 2, Team 3, Team 4 are the ushering
team. So basically, for example in Team 1, Elisa and Petrina, so they are
responsible for BS 1 and Combined Meet. So, did I clarify your question?
Leroy LIM: Yes, so I think that maybe you can just put in a header above the
Team 1, Team 2, Team 3, Team 4. And there is a spelling error on the next page.
Suzanne CHAN: Thank you for pointing that out for me. Any more questions? If
there are no more questions, I will pass the time back to Janniza.
Eugene KUEH: I just want to thank Suzanne for organizing all these programs
and all the hard work that she has put into it. Thank you from the bottom of our
hearts.
Candise YEONG: I am Candise Yeong. For the ushering team, is the date
wrong?
Suzanne CHAN: So this is for the previous semester, SP5. Because when this
was being done, the latest one was not uploaded, I mean I did not put it in the
AGM report. But if you need any more information, I can let you know now, for
the next one.
Candise YEONG: Because, for 5th of August for BS1 and 2nd of August for
Combined Meet seems very weird.
Suzanne CHAN: Sorry, it is for 2nd of September. Any more questions from
anyone?
Janniza YEE: No more questions? Okay.
Moved: Eugene KUEH Seconded: Ken SOON
Motion carried.
14. Confirmation of Girl’s Ministry Coordinator’s report
Motion 13: “That the Girl’s Ministry Coordinator’s report be accepted and made
official”.
Petrina YAP: Are there any questions for the Girl’s Ministry report? And we
apologize for spelling Candise’s name wrongly again.
Janniza YEE: If there are no questions for Girl’s Ministry, we will move on.
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Moved: Ken SOON Second: Yii Hao LO
Motion carried.
15. Confirmation of the Guys’ Ministry Coordinator’s Report
Motion 14: “That the Guy’s Ministry Coordinator’s report be accepted and made
official”.
Leroy LIM: The names I put down in the list, I realised it was wrong. Some people
who did not attend was there, and some people who did attend wasn’t there. I will
have to change the names a little bit. But do you have any questions? Especially
the guys.
Ken SOON: I am Ken again. I would like to take this opportunity to thank you.
Even though you have been really busy during that time, you still came up with
ways to make the event a success. Despite the lack of numbers, you still made it
really fun. Even though you are very busy, you still came and chat with us and
made it really fun. So, thanks a lot.
Leroy LIM: Thank you.
Eugene KUEH: I am Eugene Kueh. Can you elaborate more about what you
mean by ‘secret leader’?
Leroy LIM: Sorry, I kind of forgot I wrote it. It is just a concept that I had back in
my church in Singapore, where we do have a main leader and we do have co-
leaders, but in my church we don’t really call it ‘secret leaders’. I can’t remember
what we called it but I was one of them. It is just a group of individuals who are
more regular and we ask them to try to support and help. Because usually I find
that if there is no one who replies in the chat, then everyone else chooses not to
reply. Then, we usually get the support of the regular members to reply first.
Whether they can make it or not, it does not matter, at least respond. So it drives
and spurs others to at least pitch in as well, if not it is just going to be a dead
chat, or even just a dead conversation. So yes, it is just getting these ‘secret
leaders’ per se, to support the leaders as well. Because last semester, Wee Lee
and I were really busy, and I thought if I could have someone who is a regular in
the Guys’ Ministry to help us out. There is no need for planning or anything, just
at least pitch in, in terms of getting everyone onto the event will be more helpful. I
will elaborate it better in my updated report. Any further questions?
Eugene KUEH: Are there any recommendations to be taken to help make the
new Guys’ Ministry to be more active?
Leroy LIM: I guess so far because Wee Lee have to step down for this semester
and I know that I have not done anything yet so far for this semester’s Guys’
Ministry because I am busy again. I guess, first of all, for your prayer and support
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and I will get back onto the bandwagon and try to start planning again. But I will
probably approach a few of you guys to get you guys to help me as well, in terms
of planning and organizing the guys around. And I also understand that, I guess
in the last semester, I have this very big dream that I could get 90% of the guys
together and I realise that it is close to impossible, because half of the guys are
introverted and just want to stay indoors and play computer games, and half of
the guys don’t mind going outdoors. So there is this divide between the guys right
now, and I guess that I have come to realise that I can only plan certain things for
a certain group of people. But I guess support is one thing, and I hope that you
guys are able to support me and reply. Because even if you guys really don’t like
the event or don’t want to go to the event, just that you wouldn’t want to go,
rather than keeping quiet. If not I wouldn’t have any idea of what’s going on with
you guys in your head, because I am not a mind reader, and I don’t know what
you guys like and what you guys don’t like. If you guys said that you don’t like it,
then sure, I will plan something else next time. Alright? Any more questions?
Moved: Eddie CHEAH Second: Ken SOON
Motion carried.
16. Confirmation of the E-camp Chairperson’s Report
Motion 15: “That the E camp Chairperson’s and Treasurer’s Report be accepted
and made official.”
Janniza YEE: We will move on to the E-camp Chairperson’s report. Because
Isaac is not around, any questions for the report Leroy will be answering it
because he was in the E-camp committee.
Leroy LIM: Any questions?
Eugene KUEH: I am Eugene. For the snack bar under the fundraiser, there is a
cost for $31, but the revenue is zero. But you have a profit of $314. How does
that work?
Leroy LIM: I am sorry. I am not very familiar with this part of it because this is
under Kurt. And I am also not too sure if Isaac has an answer for this question.
So I will forward this to Isaac and Kurt for clarification. Any other questions?
Janniza YEE: Any there any more questions for the E-camp chairperson’s report
and the treasurer’s report? No more questions? Ok, we will move on.
Moved: Yii Hao LO Second: Eugene KUEH
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Motion carried.
17. Nomination of the 2017/18 Committees.
Motion 16: ‘That the nomination of the 2017/2018 committee be accepted and
made official.’’.
Janniza YEE: I will be introducing the 2017/2018 Committee.
Chairperson : Janniza YEE Vice chairperson : Elisa PAU Treasurer : Kathryn CHAN Secretary : Shirlyn CHIENG Teaching Materials Coordinator : Elycia LEE Prayer coordinator : Elisa PAU Praise and Worship Coordinator : Zaw Yadanar HTOO FLOAT : Kathryn CHAN Programs Coordinator : Felicia KUEH Moved: Petrina YAP Seconded: Ken SOON
Motion carried.
18. Centre Advisors
Motion 17: “That the confirmation of the OCF UniSA Advisors, James Lam, be
accepted and made official”.
Janniza YEE: The next part is the Signing of the Declaration Statement of the
Local Advisor. As most of you would know, Ailyn and Wally has officially stepped
down as OCF UniSA Advisors last year, and James has agreed to be our stand-
in advisor for the time being while we were looking for new advisors for our
centre. And this year, James has kindly agreed to take up the advisor position
officially for the term 2017/2018. And he will be holding on to the position for a
short term, until God has called someone else to take over the position. So, I will
share a little background about James. He was introduced to OCF in 2007
through his brother and soon joined the Easter Camp Committee in 2008 as the
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Worship Coordinator. In 2009, he led a missionary group to rural China through
OMF and OCF for 3 weeks to teach English. When he came back, he felt a deep
conviction for the ‘unreached’ and took up the Outreach and Missions portfolio in
the Local Committee. In 2010, he became the Chairperson of the Easter camp
Committee. At the end of 2011, he graduated from Architectural School and has
since been working as an architect. Let us invite James for the signing of the
Declaration Statement for Local Centre Advisor and also to share a few words
with us.
James LAM: I think before we start, let’s give a round of applause to Janniza. I
became the stand-in advisor since last year and everyday, she has been telling
me about OCF. It is almost like a full time job for her, so she has put in a lot of
heart, sweat and tears into OCF behind the scenes. So, thank you for that. I think
it is a very nig privilege to be given this opportunity to serve as Advisor, to be
here to support you and give help when in need. Many people asked me, so how
does this student-led organization run without any form of accountability, so I
think that is when OCF Constitution comes in, when Pastor Timon comes in, and
when Aunty Merrilyn comes in, and between OCF and them are the Advisors,
who are the first point of contact. So, we help feed them information. I think as we
operate as a family, what I see today is giving people encouragement, which is a
very beautiful thing to see. If I may say this, the quickest way someone can grow,
is when someone makes mistakes and learns from it. So, the beauty of OCF is
that people are allowed to make mistakes, and we can grow. And I hope that, the
new incoming committee, you guys can support them as I support them. Be
graceful when mistakes are made, and be encouraging as well. As you guys
have seen today, a good job carries a very significant meaning. And I hope you
guys will take on the ownership of OCF, because the success of the ministry
really hinges upon the members walking in obedience with God and also taking
up ownership of the vision of OCF. I hope you guys will continue on, and support
the next committee. Thank you.
Janniza YEE: Actually, I also want to take this time to thank Ailyn and Wally, who
isn’t here, for being our support system all this while and also for being available
for us whenever we need. Be it advice or guidance, in terms of like how we
should we lead OCF, and how to be better leaders. I really want to thank both of
you for pouring so much of your lives into OCF and really investing so much time
and effort into each and every one of us. You and Wally have been a really great
part of OCF UniSA and I really thank God for placing both of you into our lives.
We really appreciate both of you guys very much and on behalf of my committee
and UniSA, I just want to say thank you.
Moved: Edmund NG Seconded: Petrina YAP
Motion carried.
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19. Outgoing and incoming Chairperson’s sharing
Janniza YEE: Okay the next part, Outgoing Chairperson’s sharing and Incoming
Chairperson’s sharing. I will do it together. I think everything I wanted to say is
already in my report. But yeh, the past year has truly been a big stepping stone for
me, challenging but very rewarding in many aspects. Taking up two portfolios and
being in those two positions, I have definitely grown so much not just in my faith
but personally as well. And I thank God that He is able to use me and to be serving
in those capacities. Looking back at the past year, God has really been really
faithful to UniSA, constantly providing for us and working in each and every one of
our members. I thank God for this season in UniSA where we are able to grow so
much deeper in intimacy with God, love for one another and as an OCF family. It
is very encouraging to see people grow and even just being regulars in our weekly
sessions. I am also very thankful to God for placing amazing people in my life who
are my support systems and the people who have walked this journey with me for
the past year. I would like to thank my committee for serving with me for the past
year and thank you for being such faithful servants of God and investing so much
into to OCF and our members. Especially for Edmund, Petrina and Suzanne, it has
been a great joy just seeing how much you guys have grown and coming out of
your roles taking away so much. It has also been a privilege to serve with you guys
and even as you move on to other things, be it going back to your home countries,
or serving in other areas, I am sure God will use each of you mightily for His
Kingdom’s cause wherever you go. It has been an amazing year and as I serve as
Chairperson for another term, I believe God has greater things in stored for our
centre. And I am really excited for the next season in OCF UniSA. Lastly, I hope
you guys can keep us in prayer, especially the new committee as we step up and
do another year in OCF, and also to be journeying with us as we continue to seek
God in every step of the way. Thank you.
Petrina YAP: I am Petrina. I just want to really thank Janniza, and on behalf of our
committee as well, thank you for your leadership and also your tenderness as well.
Thank you for leading OCF and we just want to wish you all the best.
Janniza YEE: Thank you.
Ailyn HANIN: We just want to thank you Janniza and the outgoing committee for
the tremendous job you had done, and also for the incoming committee that is
going to take over as well. But personally to you, as you will be doing a second
term. God has given you the willingness to serve another term and OCF UniSA is
going to benefit from this blessing under your leadership. Some of the things that
I think are very commendable for a good leader are to be able to pull people
together and to work effectively, sometimes through difficult dynamics, and I think
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that you have done that really well. And I have also known that you have nurtured
your committee members, and made them feel that they are able to achieve many
great things for God. And I believe that this is not possible without prayer. I
remember in your report saying that prayer has come through in the background
for this. Just looking through the prayer coordinators’ report, I’m pretty sure that
prayer has been a big part of your reliance on God, to rely on God for the things
that you have not been able to influence, and to trust God in His guidance on that,
and on things that you are able to influence, I believe that you would have asked
the Lord for wisdom and courage to deal with things that you have to make good
decisions around and as a result, God has really shown that OCF UniSA is coming
into a new season of growth and it is actually reflected in the amount of people that
are willing to take up leadership positions, as well as in the growth in the numbers
as well. As we can see from Easter camp, the new people that God has bought
into our community as OCF and also the growth in the willingness of the Bible
Study leaders, the ushers, and the people who are willing to be part of OCF and
not just coming to attend but to be part of and taking up an activity or a role because
that is being a family like James mentioned, it is all about being a family. So I truly
believe that God’s blessings is on OCF UniSA and also for James to be able to
take up the Advisor position to serve alongside the committee itself. And so, on
behalf of everyone, I just want to thank you, Janniza and also for the Committee
that is outgoing and the committee that is incoming. I am very excited to see what
God has in store for everyone this coming term. Thank you.
Janniza YEE: Thank you Ailyn.
20. Prayer and Dedication of new committee
Janniza YEE: For the next part, can I invite James to pray over the new committee
please?
James LAM: Before I pray, there is actually a guy sitting beside me silently at the
back. He was the chairperson for OCF UniSA in 2008 and he is my good friend
and my mentor. His name is Wei Jin Wong and he is giving a workshop on the 2nd
of September on ‘Being a Christian Leader in the Secular World’. Alright, let’s pray.
Lord, we thank you so much for this privilege of being your servants. And we know
that we are nothing but broken vessels, so we ask and we cry out to you for
strength, for wisdom, especially for this upcoming committee, that you will guide
them. And first and foremost, that you will help them with their studies. Secondly,
to be a good witnesses in their university, Lord. And we pray that you will continue
to grow them, to stretch them on all sides Lord. And pray that, when times are
tough, they will look to you and when times are good, they will look to you as well
Lord. And may this ministry be Christ-centred and that in all times they will give
thanks to you. Lord, we give you all the glory and we pray that it will be a constant
reminder of how insufficient we are but yet we are in this position to serve you. And
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we ask and we thank you so much for the outgoing committee that you have shown
and that you have grown them so much. We pray that they will use whatever skills
they have learned in OCF to continue to work in your Kingdom, to be your faithful
servants, to be a good witness, and a good brother and sister wherever they are.
And the same God that they know and serve here, will be the same God that they
serve everywhere they go. And we pray for the night, that you will continue to be
with us and as we go back, we pray that you will bless us and give us journey
mercies and we pray that we will have a good weekend. In Jesus’ Name we pray,
Amen.
22. Appreciation
Janniza YEE: Before we end, I would also like to take this time to appreciate Ailyn
and Wally, who isn’t here. So, this is just a small little something from all of us.
Ailyn HANIN: Thank you.
Janniza YEE: I also want to appreciate my outgoing committee as well as Elisa
and Shirlyn, who will be serving in the incoming committee. So could you all come
up? That is all for today. I just want to thank everyone for coming down today and
being part of our AGM. Ailyn, could you please close us in prayer?
Ailyn HANIN: Okay, let’s close in prayer. Father, we are so thankful for you, we are
so thankful for what you had done in OCF UniSA. We thank you for those who
have been part of OCF UniSA, like Wei Jin, and those who are coming in like all of
us. There has been such tradition and history, so much growth and richness. And
God, thank you for the season that you are bringing UniSA into, and we are so
thankful for the willingness of your people to serve, willingness of the outgoing
committee members who are going to continue to serve in their own ways. Some
of them are going home to their own church to serve, but Lord, you have instilled
upon them lots of learning and they have grown so much. And Father, for the
incoming Committee, Lord, I thank you that you are guiding them, leading them,
growing them and that you are giving them this willingness, to want to branch out,
to take risks, and to just do things because they love you. And Father, we just
continue to pray that you will draw people to this fellowship and that you will bring
people to know who you are, and to know your Son, and to know the life that is in
your Son, that is so precious, to find eternal life, to find abundance in you. Father,
I just want to commit everyone unto you tonight, we want to thank you, Father, for
all the ways in which you have blessed us, even when we are not worthy, You have
given us you Son, for that we are so grateful. Father, I just want to release your
people to you, to be blessed and to continue to grow, and that their hearts may be
willing to be able to listen to your Holy Spirit as they walk daily and to listen to you
and be obedient to you and to repent from any wrongdoings and to grow. Father,
we thank you once again for tonight, in the way that there is so much
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encouragement and love and giving. And Lord, it is just so good to be part of your
family and to be able to just be ourselves and to relax. Father, because there is so
much grace that is shown here. So Lord, as I close tonight, I pray that you will keep
everyone safe, keep them healthy and help them to continue to plan their days and
their weeks, Father. And to continue to attract and draw people to you, Lord. In
Jesus’ very precious name we pray, Amen.
23. Meeting Closure
Motion 18: “That the 28th AGM would draw to a close at 9.53pm at City East
Campus”.
Moved: Edmund NG Seconded: Ken SOON
Motion carried.