overview of cms · 2017. 7. 9. · weakness to current system –inspection main-contractor conduct...

CMS – Construction Mobility Solution

The Future of EHS Management

Agenda

Introduction

Current System / Solution for WSH Management

The CMS for WSH Management

CMS Functions

Productivity Analysis for CMS

The Link to Total Project Management

About CMS

Established in Singapore since December 2015.

CMS is an approved vendor under IMDA, to provide ICT solution for local construction industry.

CMS application focus on mobility, simplicity and Lite, low data consumption to suite the local

construction industry.

CMS aims to provide an alternative real-time platform for data collection, coordination and

management.

Vision of CMS

To be the leading ICT Solution Provider in Singapore

To collaborate with Outstanding Industry Leaders, to lead the evolution of the entire

construction industry towards Digitalisation Excellence

Approved ICT Vendor –Infocomm Media Development Authority

CMS is the approved vendor under IMDA Grant for the ICT Solution, CMS V1.3, w.e.f 1st Oct 2016

Eligibility of SMEs for IMDA ISprint Grant: Are registered or incorporated in Singapore;

Minimum 30% local shareholding;

Company’s Group annual sales turnover not more than S$100 million OR

Company’s Group employment size not more than 200 employees;

BCA or SCAL registered

Grant’s terms and conditions: Contract period of 12 months

IMDA grant will cover 70% of the contract sum

Maximum contract sum per year shall be S$20,000, with IMDA grant covering S$14,000

Clients of CMS

Developer implementing CMS:

MCC Land (Singapore) Pte Ltd

Main Contractors Implementing CMS:

China Jingye Engineering Corporation Limited (Singapore Branch)

China Construction Engineering (S) Pte Ltd

Kimly Construction Pte Ltd

Projects of CMS

Projects implementing CMS since Jan 2017:

The Poiz Mall & Residences (Potong Pasir)

Northwave EC (Woodlands)

The Alps (Tampines)

Queens Peak (Queenstown)

URA Tagore Lane

The Poiz – First Project Site of CMS

Northwave – Second Project Site of CMS

Platforms of CMS

Various Platforms for Implementation of CMS:

Desktop / Laptop for Web Platform

Android / iOS System for Mobile Platform including smartphone and tablet devices

About WSH Management

In Singapore, Workplace Safety & Health is governed by Ministry

of Manpower, OHS Department.

Regulated under WSH Acts and Regulations, the individual WSH

Management shall fulfilled mostly if not all of the requirements

stated.

About WSH Management

Plan Policy & Organization

Manpower & Equipment Resources

Risk Management

Emergency Preparedness

Do Safe Work Procedure

In-House Rules & Regulations

Training, Meeting,

Promotion

Document Control

CheckInspection, Compliance

Check

Permit-to-Work System

Incident Management

Evaluation of Contractors

Act Assessment Management

Internal Audit & System Review

Continual Improvement

Top-Down

Communication

Current System / Solution

for WSH Management

Current WSH – Pains to The Supervisor

Nobody understand the condition or progress on siteI do not have time to

do up the “paper works” for safety

Where to reply back my rectification

actions?The Supervisor

Current WSH – Pains to The Engineer

I do not have time to check and monitor the safety submission dailyI have other works to do

beside safety & health responsibilities

I feel stressed being the middle manThe Engineer

Current System

Weak accountability inability to track stakeholders’ authority and works’ process flow

Weak document control unorganized documentation submission and management

Weak incident management inability to retrieve personnel records or evidences for submission and reporting

Weak tabulation, assessment & evaluation methodologymanual tabulation of personnel, group or project’s evaluation statistics

Weakness to Current System – Inspection

Main-Contractor conduct inspection, spotted non-conformance on site

Step 1

Take photo of non-conformance, shared on project’s WhatsApp group

Step 2

Responsible contractor reply and send rectification photo to WhatsApp group

Step 3

Main-Contractor to retrieve photos from WhatsApp and input into inspection report

Step 4

Main-Contractor to tabulate findings, update statistics record for evaluation and analysis

Step 5

Main-Contractor to keep inspection reports and continue the updating of statistics

Step 6

Weakness to Current System – Meeting & Training

Main-Contractor to schedule WSH meeting or training, and inform relevant contractors

Step 1

Relevant contractor reply to WhatsApp group on the attending of meeting or training

Step 2

Attendance of relevant contractors to be taken during the meeting or training

Step 3

Main-Contractor to input details or photos into meeting minutes or training report

Step 4

Main-Contractor to disseminate items to follow up via minutes or reports to relevant parties

Step 5

Main-Contractor to keep minutes and reports for the updating of statistics

Step 6

Current Solutions Available on the Market

Specific function or process flow Permit-to-Work system

Inspection and compliance check system

Risk management

Attendance recording

Current Solutions are unable to cover all functions / elements in WSH Project team to manage the remaining functions / elements in another working

platform, including Word / Excel

Usual “paper-works” for attendance, records etc

Summary of Current Solution Available on the Market



Risk Management




Training, Meeting,

Promotion

Document Control


Check


Incident Management





Top-Down

Communication

Not ApplicableRed

PartiallyOrange

ApplicableOK

The CMS for

WSH Management

CMS User – Gains to The Project Manager & WSH Officer

All assessment and monitoring are done

effectively through the online APP platform

All reports and records are stored neatly in the

online WEB platform

Everyone is playing his part for safety & health

efficientlyThe WSH Officer




Risk Management




Training, Meeting,

Promotion

Document Control


Check


Incident Management





Top-Down

Communication

ManpowerM

EquipmentE

DocumentationD

The Key Advantages of CMS

Total Management for Workplace Safety & Health, covering all functions / elements under WSH Management System

Managing of WSH under one platform Effective and efficient to combine all information into every functions / elements

Accountability

Systematic manpower & equipment management Systematic submission of information and documentation to individual project site for

evaluation and approval Systematic selection of roles and responsibilities for every individual personnel Systematic control of management authority of individual personnel


Core Elements

Manpower – Staffs, workers, appointment holders, operators and visitors Equipment – Machineries, tools, materials, chemical & hazardous materials Documentation – Certificates, design & drawing, checklists, manual & procedures, legal

documents

Assessment & Evaluation

Systematic tabulation of records – Assessment & evaluation of personnel, equipment, project’s performance Real-time updating and tabulation of individual’s performance in designated functions /

elements


Operational Procedures

Real-time attendance, communication record and reporting – WSH Meeting, Training, Promotion, Risk Management and Emergency Preparedness Real-time conducting of inspection and non-compliance check, tabulation of statistics for

individual personnel and non-compliance matters for the project Real-time notification to WSH events / activities


Systematic tabulation and analysis of WSH data for incident prevention and efficient WSH Management Systematic evaluation to contractors, personnel and equipment’s performance statistics

Strength of CMS System – Accountability

Input of staff / appointment holder / worker into CMS, with details and certificates

Step 1

Submission of personnel to designated project, with specific authority limits by Main-Con

Step 2

Personnel to be assigned to specific roles including RA approver / leader / member

Step 3

Personnel to conduct activities within his authority limits including PTW & inspection

Step 4

Personnel to be responsible for functions including inspection & emergency

Step 5

CMS to keep all records and statistics for every personnel for analysis and evaluation

Step 6

Strength of CMS System – Incident Management

Incident Occurrence, immediate notification to all relevant stakeholders and contractors

Step 1

Investigation report, interview records, incident photo evidences to input via CMS

Step 2

Immediate retrieval of injured personnel’s training attendance & WSH records etc

Step 3

Compilation of other related documentation including PTW, minutes and statistics

Step 4

Submission of iReport to Ministry of Manpower, with above-mentioned documents

Step 5

Main-Contractor to keep iReport and all documents for future proceedings

Step 6

CMS Functions

CMS User – Gains to The Supervisor & Foreman

I can clearly select my workers and equipment

involved in the worksDaily safety & health submission on the Online APP Platform is easy and

user-friendly

Boss can easily verify my commitment to

safety & healthThe Foreman

Overall Functions of CMS to WSH & ENV

Manpower, Equipment,

Documentation Management

Attendance, Toolbox Meeting,

Training, Meeting &

Communication

Permit-to-Work, Operation

Control & Daily Implementation

Site Inspection, Rectification of

Non-Conformance &

Monitoring

Formulation of Individual

Reports Automatically for

Records

Real-Time Statistics and Performance

Analysis

Project Team, Safety Team

Safety Team, Supervisors

Project Team, Safety Team, Supervisors

Project Team, Safety Team, Supervisors

Safety Team Management, Safety Team

Functions of CMS System on WEB

Enter Login Page: www.cmstech.sg/login

Step 1

Enter Company ARCA as Username

Step 2

Enter Password (default:12345678)

Step 3

Enter Verification Code as Shown

Step 4

Select LoginStep 5

Commence CMS in Web Platform

Step 6


ProjectManagement


StaffManagement


DocumentManagement


EquipmentManagement

APP Functions – CMS Platform Login

Select APP Icon on Mobile Device

Step 1

Select Language (English or Chinese)

Step 2

Enter HP Number as Username

Step 3

Enter Password (default:123456)

Step 4

Select LoginStep 5

Commence CMSStep 6

APP Functions – Manpower

Project Manager to Approve Personnel

Step 1

Check Personnel Basic Information

Step 2

Check Personnel Appointment

Step 3

Check Personnel Certificates

Step 4

Assess Personnel Involvement

Step 5

Effective Monitoring & Assessment

Step 6

APP Functions – Equipment

Project Manager to Approve Equipment

Step 1

Check Equipment Information

Step 2

Check Equipment Certificates

Step 3

Check & Notify of Validity Date of Equipment

Step 4

Assess Equipment Involvement

Step 5

Effective Monitoring & Assessment

Step 6

APP Functions – Documentation

Access to Manual, Procedures and Memo

Step 1

Access to Acts, Regulations and Guidelines

Step 2

Access to Risk Assessment & Safe Work Procedures

Step 3

To Use and Attach Documents for Training

Step 4

To Use and Attach Manual & Memo for Meeting

Step 5

Effective Documentation Implementation

Step 6

APP Functions – CMS Toolbox Meeting Submission

Select TBM Outstanding Notification Alert

Step 1

Check Pending TBM to Check & Approve

Step 2

Check All Details and Criteria

Step 3

Check the Photo Evidence Submitted

Step 4

Approve the TBM Application

Step 5

Continuous Monitoring of the Manpower

Step 6

APP Functions – CMS Permit-to-Work System

Select PTW Outstanding Notification Alert

Step 1

Check Pending PTW to Assess / Approve

Step 2

Check All Details and Criteria

Step 3

Confirm Application Validity

Step 4

Approve the PTW Application

Step 5

Completed PTW will be Saved as PDF in System

Step 6

APP Functions – CMS Conducting Training / Meeting

Planning of Training / Meeting Programme

Step 1

Select Personnel to Attend & Send Notification

Step 2

Conducting of Training / Meeting

Step 3

Identify Attendees and Absentees

Step 4

Complete the Details and Photo Evidences

Step 5

Submission and Filing of Training / Meeting Reports

Step 6

APP Functions – CMS Conducting of Inspection

Conducting of Inspection with Personnel

Step 1

Identify the Non-Conformance & Location

Step 2

Select Responsible Party & Send Notification

Step 3

Responsible Party to Reply with Rectification

Step 4

Inspector to Satisfy and Close the Report

Step 5

Submission and Filing of Inspection Report

Step 6

APP Functions – Statistics of Every Stakeholder

APP Functions – Equipment Register & Appointment Holders Register for Project Site

Productivity Analysis

for CMS

Analysis of Productivity to CMS – Toolbox MeetingElements Methodology Manpower Resources

(set as 10 contractors)Man-hours Required

1. Daily ToolboxMeeting

Current TBM Form Submission- Filing of form- Submission of form- Retrieval of record- Tabulation of record

10 contractors’ supervisors

2 main-contractor’s supervisors

10 x 0.5 hour+2 x 3 hours= 11 hours

CMS real-time implementation- Submission of form- Auto retrieval of record online- Auto tabulation of record online


1 main-contractor’s supervisors

10 x 0.2 hour+1 x 1 hour=3 hours

Analysis of Productivity to CMS – Permit-to-WorkElements Methodology Manpower Resources


2. Daily Permit-to-Work System

Current Permit-to-Work system submission- Filing of PTW form- Attachment of manpower and

equipment certificates and checklists- Physical inspection of site condition- Assessment and approval steps- Retrieval and tabulation of record


2 main-contractor’s supervisors1 main-contractor’s WSH Officer1 main-contractor’s WSH Coordinator1 main-contractor’s PM

10 x 1.5 hour+2 x 2 hours+1 x 1 hour + 1 x 2 hours + 1 x 1 hour= 23 hours

CMS real-time implementation- Apply, assess and approve of PTW system- Easy selection and attachment of

manpower and equipment certificates and checklists

- Auto retrieval of record online- Auto tabulation of record online


1 main-contractor’s supervisors1 main-contractor’s WSH Officer1 main-contractor’s WSH Coordinator1 main-contractor’s PM

10 x 0.5 hour+2 x 1 hours+1 x 0.5 hour + 1 x 1 hours + 1 x 0.5 hour= 9 hours

Analysis of Productivity to CMS – RA & SWPElements Methodology Manpower Resources


3. Risk Assessment & Safe Work Procedure ( before commencement and during entire period of works )

Current Risk Assessment & Safe WorkProcedure Submission- Filing of RA & SWP- Submission of RA & SWP- Revision of RA & SWP- Endorsement, Approval and Monitoring

of RA & SWP- Retrieval of RA & SWP record

10 contractors’ RA Leaders

1 main-contractor’s WSH Officer

1 main-contractor’s WSH Coordinator

10 x 4 hour+1 x 20 hours+1 x 20 hours= 80 hours

CMS real-time implementation- Risk Assessment & Safe Work Procedure

online implementation- Real-time retrieval of RA & SWP record- Easy revision, submission and approval

steps

10 contractors’ RA Leaders




Analysis of Productivity to CMS – Physical InspectionElements Methodology Manpower Resources


4. WSH Inspection ( 2 hours site walk with inspection report )

Current Inspection Form Submission- Filing of inspection form- Submission of inspection form- Retrieval of inspection record- Tabulation of inspection and non-

conformance record





CMS real-time implementation- Completion and submission of inspection

form- Auto retrieval of record online- Auto tabulation of record online





The Link to

Total Project Management

安全管理

项目管理财务管理

Data Management

供应链管理数据管理

CMS Product Core Elements

CMS

Resources Management

Financial Management

WSH & ENV System

QA / QC Management

Contract & Procurement

Site Administration

Document Control

Planning & Progress

Implementation Phase for CMS Product

Client

•Developer

•Authority

•Owner

Designer

•Consultant

•Main Contractor

•Regulator

Builder

•Main Contractor

•Sub Contractor

•Supplier

End User

•Developer

•Authority

•Owner

Phase 3

Phase 1

Phase 2

CMS System – Gains to The Management

CMS increases my project team productivity &

efficiencyI can access and analysis the performance and statistics of

all my projects easily

Nothing compares to real-time monitoring

and assessmentThe Management

Advantages of CMS

Productive Improve resources management

Reduce human error

Reduce abortive work

Reduce repetitive work

Efficient Improve information flow and control

Reduce communication breakdown

Instant feedback

Effective Improve real time site monitoring

Improve quality management

High traceability and accountability

Cost saving Reduce manpower

Reduce resources wastage

Increase productivity