\[be \[own of ~pring JLake BOARD OF AIJ>£RMEN James P. O 'Garra, Mayor Pro Tern James Christian, Alderman

OFFICE. OF THE. MA Y'OR Larry G. Dobbins, Mayor

Sofia L. Cooper, Alderwoman Jackie Jackson, Alderwoman Fredricka Sutherland, Alderwoman

CHARTERED IN 1 951

ADMINI.STRitTION Daniel Gerald, Town Manager

Rhonda D. Webb, Town Clerk Robert A. "Tony" Buzzard, Town Attorney

1. Call Meeting to Order

Regular Meeting of the Board of Aldermen April 9, 2018

7 p.m. PROPOSED AGENDA

2. Invocation - Reverend Jeff Saffold

3. Pledge of Allegiance

4. Additions or Deletions to Agenda

5. Approval of Agenda

6. Approval of Consent Items a. Minutes of the March 20, 2018 Special Meeting b. Minutes of the March 26, 2018 Regular Meeting c. Proclamation, National Volunteer Appreciation Week

7. Public Forum

8. Presentations a. Presentation, Children and Parents Summer Workshops- Yolanda Burse b. Certificate of Appreciation, Kameo Events - Mayor Dobbins c. Department's Monthly Report:

• Human Resources - Ms. Henegan

• Public Works- Mr. Cooney

• Senior Center - Ms. Snider

• Fire Department - Chief Mclamb

• Stormwater- Mr. Garner

9. New Business a. Budget Amendment 2018.5, Fire Department and Human Resources- Mr. Watson b. Budget Amendment 2018.6, Water Department- Mr. Watson c. Appointment, Spring Lake Board of Adjustment- Ms. Webb

10. The Last Word- Mayor Pro Tern O'Garra

1 1. Adjournment

VOICE: (910) 436-0241 300 Ruth Srreer Pose Office Box 6I 7

Spring Lake, NC 28390-06 17 www.spring-lake.org

FAX: (9 IO) 436-2667

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Town of Spring Lake Board of Aldermen Special Meeting

300 Ruth Street Spring Lake, NC 28390

March 20, 2018 MINUTES 5 p.m. The Spring Lake Board of Aldermen held a special meeting at the Spring Lake Municipal Complex in Spring Lake with Mayor Larry Dobbins presid ing.

Board Members Present: Mayor ProT em James O'Garra Alderman James Christian (arrived at 5 :17p.m.) Alderwoman Fredricka Sutherland (arrived at 5 :33p.m.)

Alderwoman Sona Cooper was absent Alderwoman Jackie Jackson was absent

Others Present: Daniel Gerald, Town Manager

1. Call Meeting to Order Mayor Dobbins called the meeting to order.

Rhonda Webb, Town Clerk

(A copy of the special meeting notice is hereby incorporated by reference and made a part of these minutes - see attachment one.}

2. Invocation Mayor Dobbins gave the invocation.

3. Pledge of Allegiance Mayor Pro T em O'Garra led the meeting in the pledge of allegiance.

4. Business - Discuss Planning and Goals for 2018 Dr. Seuss Parade Mayor Dobbins requested a proclamation or some sort of recognition for Cameo for a successful parade. Concern was expressed about no one recogn izing Representative Lucas, Mayor Dobbins and the Board of Aldermen at the parade. Concern was also expressed about the Spring Lake flag not being in the parade . Mr. Gerald stated that staff will hold an after action meeting to discuss what went right and what went wrong . Alderwoman Sutherland stated that she had multiple bus iness owners tell her that they did not know about the parade and did not rece ive information from the Town about the road closure . The Board Members also want to make sure vendor trucks and tables are not

placed in front of businesses that are open .

Mayor ProT em O'Garra suggested that the Spring Fling be moved to Main Street . The Board requested this item be placed on a future agenda for discussion .

Economic Development Position Mr. Gerald stated the position is on the Board's agenda for the March 26, 2018 meeting. He will send the job description to them and they can adjust it as they see fit. He will then advertise the position . The Board asked who will be interviewing the app licants and Mr. Gerald stated he, a Board Member and the C lerk will interview them.

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h '0 ""'~(ll ~L Page ' ot '

NCDOT Meeting Concerning Access to the Businesses from Bragg Boulevard Mr. Gerald stated that he, Billy Wellons and another developer met at Town Hall with NCDOT. Mayor Dobbins talked about it on the radio and NCDOT is coming back for another meeting. Mayor Dobbins stated he and the Manager went to Rocky Mount today to see about some funding. They did not receive the funding but they received ideas for other initiatives. Mayor Dobbins stated that he and Mr. Gerald have been out meeting and working on getting the Town back on course . Mayor Dobbins spoke about Spring Lake having a High School and stated it would be a perfect solution for students who live not only in Spring Lake but in Linden Oaks . Mayor Dobbins met with the principals of the schools and discovered that Spring Lake Middle School still does not have air conditioning. Mayor Dobbins stated he will go to the School Superintendent and express our desire to improve Spring Lake's school reputation . Mr. Gerald stated he will invite the businesses to the next NCDOT meeting scheduled for April 2, 2018 . The Board suggested putting information signs out to announce the NCDOT meeting. The discussion included possible ways to solve the problem of people getting easier access to the businesses .

Town Policy Review The Board wants to review all Board approved policies.

Recreation Director Position Mr. Gerald advised he received 4 appl ications for the Recreation Director position . He will interview them next week. It was determined that hiring the Recreation Director position is aT own Manager function and the Board stated that they on ly wish to be kept informed about what is going on .

Employee Benefits Package The Board requested to get information regarding the medical insurance and how much we saved by switching to MedCost.

Employee Evaluations All proposed evaluation forms will be ready for approval by April 4, 2018 and will then bring it to the Board for approva l of a performance merit increase and possibly a COLA. The Board Members will do the Town Manager's evaluation and discuss it with Mr. Gerald in a closed session . Mayor Dobbins requested the Board look at several evaluation forms for the Town Manager's evaluation and determine the best form to use . They will also do this for the Town Clerk and Finance Director's position . The Board discussed looking at the Town Attorney contract during budget time.

Mayor Dobbins stated that when we have special meetings and workshops we need to go with the members we have as long as we have a majority and a quorum .

Mayor Dobbins stated that at the last meeting he made a closing statement and he proposes to rotate that to a different Board Member each meeting .

(A copy of the Special Meeting Notice and the Agenda is hereby incorporated by reference and made a part of these minutes -see attachment one .)

5. Adjournment Action: There being no further business to come before the Board, the meeting was adjourned at 7:23 p.m. Motion: Alderman Christian Second by: Alderwoman Sutherland Vote: Unanimous

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ATTEST:

Larry L. Dobbins Mayor

Hoard SpcLial \k\:ting \linutcs :\1a•cl "'0 . .:::o l S, Page 1 of;

Rhonda D. Webb, MMC, NCCMC Town Clerk

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Town of Spring Lake Regular Meeting of the Boa rd of Aldermen

Municipal Build ing 300 Ruth Street

Spring Lake, NC 28390

March 26, 2018 MINUTES 7 p.m. The Spri ng Lake Board of Aldermen held a regu lar scheduled meeting in the Grady Howard Conference Room of the Spring Lake Municipal Bu ilding with Mayor Larry Dobbins presiding .

Board Members Present: Mayor ProT em O'Garra Alderm an James Chri stian A lderwoman Sofia Cooper Alderwoman Jackie Jackson Alderwoman Fredricka Sutherl and

Others Present: Daniel Gerald, Town Manager Tom Cooney, Public Works Director Rosa Henegan, HR Officer T.J. Mclamb, Fire Ch ief Rhonda D. Webb, Town C lerk

2. Invocation Reverend Jeff Saffold gave the invocation.

3. Pledge of Allegiance

Tony Buzzard, Town Attorney Jennifer Combs, Asst . Recreation Director Troy McDuffie, Ch ief of Po li ce Claiburn Watson, Finance Director

Mr. Henry Ponder led the meeting in the pledge of allegiance .

4. Additions or Deletions to Agenda There were no add itions or de letions to the agenda .

5. Approval of Agenda The Board approved the agenda .

Action: The Board approved a motion to approve the agenda. Motion by: Mayor ProT em O 'Garra Second by: Alderwoman Jackson Vote: Unan imous

(A copy of the Agenda is hereby incorporated by reference and made a pa rt of these minutes - see attachment one .)

6. Approval of Consent Items The Board approved the consent items :

a . Minutes of the Febru ary 26, 20 18 Regu lar Meeti ng

Action: The Boa rd approved a moti on to approve the consent items : M inutes of February 26, 2018

Regular Meeting . Motion by: Mayor Pro T em O 'Garra

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) r \1" · utv·, \1 rd' "'6 tl II-: Pag~.: ,.., of 7 Second by: Alderwoman Cooper Vote: Unanimous

7. Public Forum Sgt. McCormick, Spring Lake Pol ice Department, spoke about the Specia l Olympics of North Carolina . He stated next Wednesday at 9 a .m. at the Veteran's Park Flag Pole, the Law Enforcement Torch Run is scheduled to kick off the Town of Spring Lake campa ign to support Specia l Olympics of NC. He stated anyone who wants to run or walk can participate. The actua l O lympic Games will be held June 1-3, 20 18 in Ra leigh and he invited everyone to come out. June 9, 2018 there will be a Car Show from 10 a.m. until 3 p.m . at Southwinds Plaza . T-shirts and caps are available to purchase. Th is year is the SO'h Anniversary for the Law Enforcement Torch Run for Special Olympics of NC. He stated he has pledge forms should anyone wish to pledge or give money. Information is ava ilab le on the Town and Po lice Department's pages.

Reggie Thompson, 1008 Dianne Street, asked about getting a permanent Police Chief for Spring Lake. He also the hiring and firing practi ces are wrong and they need to be looked at. He does not bel ieve Spring Lake can move forward with th is kind of negativity. He a lso inquired about the streets, especial ly Holland Avenue which is terrible and was patched up two to three months ago but it needs to be completely paved .

8. Presentation a. FY 2016-2017 Annual Audit and Acceptance of Report Mr. Lee G rissom, S. Preston Douglas & Associates presented the annua l audit for Fiscal Year Ending June 30, 301 7. He stated th is is thei r third yearfor auditing the Town of Spring Lake. He told the Board that they could cal l anytime if they have anyth ing they want the audit firm to look at or if they have questions . Mr. Grissom stated the Town received a clean audit. He stated he highly recommends the Board read pages 3 - 10 (Management's Discussion and Ana lysis} of the aud it report . He stated they have some comparative text as wel l as information about what happened in 2017. He stated the Town had "findings" the past three years . One was the credit cards wh ich have been cleaned up. Previously we had issues with the "pre-audit" which has been rectified and is no longer an issue . Also th is year, the Town stayed under budget. The other "finding" that was an issue in the past three years was a deficit in Fund Ba lances which has been cleaned up . He commended staff on this year's audit. Mr. Grissom reviewed the graphs he provided to the Board of Aldermen . The Cash chart showed that in 2011 the Town had $2.6M in cash and in 20 17 the Town had $4 .7M in cash . He stated the decrease in 2016 was because the Town paid off a lot of debt. The Outstand ing Debt in 2013 it was $5 .7M and it increased in 2014 because of some water issues but since that time the Outstanding Debt has declined to $7.5M in 2017 . This is another positive trend to show a decl ine in debt each yea r. The General Fund Balance in 2011 was $2.3M and in 2017 it was $2 .9M. Th is again is due to the debt payment . The Unassigned Fund Balance is money that the Town can spend . In 2011 it was $1. 2M and in 2017 it had increased to $2 .3M. Th is should be used like an emergency fund . The Genera l Fund is the operating fund for the Town and it is good to have this cushion . The Property Tax Revenues chart shows a positive trend from 2011 when it was $2 .6M and in 2017 it was $3 .3M. He stated this is a 27% increase. The Town 's Property Tax Collections % is at 99 .08%. The Enterprise Funds Combined Net Position chart shows the assets minus the liabilities . The Town's Enterprise Funds in 201 1 were $7M and in 2017 the total was $8 .8M with $2.3M is unrestricted . The Spring Lake Board of Aldermen accepted the report.

Alderman Christian and Alderwoman Sutherland inqui red about the property tax revenues going up when we have lost so many businesses . M r. Watson stated the revaluation took place du ring this time frame and the motor vehicles taxes are incl uded in these totals. Alderwoman Sutherland stated they need to break this down next time so that it is easy to see what taxes were collected . Mr. Watson also directed the Board of Aldermen to page 77 of the Audit report and stated the brea kdown is shown here .

Mayor ProT em O 'Garra inqu ired if paying off the debt last year was a good thing to do since our Fund Balance is so high. Mr. Grissom stated that is a philosophy that differs from person to person and the Local Government

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' \. a Commission likes to see 8% to 16% in reserves and we still have a strong Fund Balance . He stated it was ok that we paid off some debt but he would not suggest doing that all the time or letting the Fund Balance get any lower than it is right now.

(A copy of the agenda memo and audit summary is hereby incorporated by reference and made a part of these minutes- see attachment two.}

h. Spring Lake Chamber of Commerce Economic Development Quarterly Report Ms. Clyde provided the Board of Aldermen with the Economic Development Quarterly Report. The report consisted of the information on the PowerPoint presentation .

Alderman Christian inquired if vendors have contacted the Chamber about coming toT own on the 4 th of July.

Mayor Pro Tern O'Garra inquired about the Chamber's annual dinner and Ms. Clyde stated she does not have a date yet but she is working with McCormick Farms new barn as a place to hold the event. She stated she does not have any concrete plans at this time but will make sure everyone knows as soon as she does .

Alderwoman Cooper inquired about the date for the 5K Color the Town Run/Walk . Ms . Clyde stated it is scheduled for May 26, 2018 beg inning at 10 a.m.

(A copy of the agenda memo and PowerPoint Presentation is hereby incorporated by reference and made a part of these minutes- see attachment three .}

c. Department's Monthly Report: Finance Department Mr. Watson reported that Finance paid out more than $636,000 in accounts payable, more than $467,000 in payroll and a little more than $3,988 in debt setoff. He explained that the Debt Set-Off program is like a collection agency that gets the Town's money when people get money. The town will get their money first . The Water and Sewer bills, through February 2018, are $247,549 .72 . Real estate property taxes collected through March 23, 2018 is $2,871 ,787.69 . Alderwoman Sutherland asked if the real estate property taxes are for residential only and Mr. Watson stated it is for real estate only . She also inquired about the $10 that appears on the tax bill and Mr. Watson advised it includes a $5 transportation tax and a $5 vehicle tax. She then asked if trash pickup is on the tax bil l as well and Mr. Watson stated yes for residential but commercial is billed

separately .

Police Department Chief McDuffie reported earl ier in the Month an incident involving first degree sexual assault/kidnapping where the suspect was apprehended and is still in the Cumberland County Jail. There was a robbery/home invasion with a dangerous weapon, two suspects were apprehended . There are several open cases involving drug activity. Several officers are working on the speeding traffic on Bragg Boulevard/Highway 87 . He stated the Police Department hired two new officers, Officer Utley and Officer Windier. Sgt. McCormick already briefed the Board on the annua l torch run . He stated that whether he is here as an interim or on a full time basis, the Police Department is on solid footing.

Alderman Christian inquired about new funds or grants that may help the Town get more officers. He stated the topic of a full time traffic officer is someth ing that he will look at.

Alderwoman Sutherland stated that she appreciates the officers who recently helped her. She inquired about school shootings and inqu ired if the Police Department is involved with the Spring Lake Schools. Chief McDuffie stated the Police Department tries to support the schools but they basically support the Cumberland County

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Sheriff's Department who are charged with securing the schools . Lt . Conner will be attending active shooter training on Thursday. He stated the schools fall under the Cumberland County Sheriff's Department.

Mayor ProT em O'Garra thanked the Chief for the job that he is going and stated he hopes he will stick around .

Streets/Public Buildings/Fleet Maintenance/Sanitation Departments Mr. Kleinert reported that Sanitation Department delivered 1 .32 cubic yards of electronic waste to the Ann Street Landfill. They also transported 32,420 pounds of brown goods and 84,040 pounds of vegetative matter to the landfill. The Street Department removed trash from the right-of-ways on 65 Town and NCDOT streets. They performed utility cuts and fixed potholes at 11 locations throughout Town. They also replaced two roadway signs that were damaged and removed shopping carts from several locations . The Fleet Maintenance Department swept northbound and southbound lanes on Bragg Boulevard from 720 Tuscarora Drive to Manchester Road, Ruth and Warfield streets . He reported the JCB Backhoe was sent to James River Equipment Company for repairs . Bu ilding and Grounds Department pruned the crepe myrtle trees located at the "triangle", removed three trees and cleared overhanding limbs across from the water tank to provide access for the street sweeper. They moved the Manager and Clerk's offices (furniture and everything in it}. They repaired lights, the PO Annex toilet, installed a wall mounted TV in the Pol ice Chief's office, replaced all ceiling tiles at the WWTP administration building and replaced all HVAC filters.

Alderwoman Sutherland stated a team effort will continue to move us forward. She appreciates the names being called out to give credit to people out working.

Alderman Christian asked if we could publish the street sweeping schedule so that citizens will know when the street sweeper will be coming down their street.

Mayor ProT em O'Garra stated he sees the Street Department working at night and on the weekends and asked if they get comp time and Mr. Kleinert stated they usually get comp time but occasionally they get overtime.

Recreation Department Ms. Combs reported on youth basketball season that ended February 24, 2018i however, the Teams will participate in an end of season tournament. They are making preparations for the Coach's banquet and the end of season Coach on Coach Game that will be held in March . Baseball registration will be open until March 19, 20 18. N21t Karate started their program wh ich will go through May. Coach Z offers basketball skills clinic every Tuesday night. The Recreation Department hopes to hot a USTA program on the new courts, They are still offering several exercise programs and will be partnering with Gladiator Elite Wrestling and SLMS to establish a community wrestl ing team. They received a $2,500 grant from the Arts Council which will be used for the 2018 Spring Fling . Black History Cultural Art experience was held . They finalized the plans for Dr. Seuss Dinner and Movie for March 2, 2018 and are preparing for the parade . The Recreation Advisory Board met on February 20, 2018 . They have 4 part-time positions that are currently open . They are reaching out to Splash Pad vendors to obtain more information . Ms . Combs reported that the Recreation Department has a new vehicle to replace two trucks and a van that was declared surplus over the last few years and the PARTF­Ruth Street Pro ject final scope of work has been completed and reimbursements will be submitted .

Alderman Christian inquired about movie night and Ms . Combs stated it will be back this summer and they expect to show 5 movies throughout the summer.

Alderwoman Sutherland inquired about the new vehicle and whether it was in the budget . Ms . Combs stated it is in the current budget . Alderwoman Sutherland stated the vehicle was discussed during the budget workshops but was not approved .

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4tnrd \111' lh. \hreh (, (l]l{ P,lf'-- ( f7 9. New Business a. Ordinance (2018) 2, Condemnation and Demolition, Lee's Mobile Home Park Mr. Cooney stated this Ordinance a llows the Town to provide condemnation and demolition to approximately 35 trailers in the mobile home park . He also stated that he sympathizes with Mr. Lee because he does have some medical issues that prevent him from doing a lot of work but something needs to be done .

Mr. Porter stated he has been working with Mr. Lee since 20 13 . He stated we did get about 6 mobile homes removed and Mr. Lee reimbursed the Town. The appearance of the mobile home park is not up to standard . He stated he came back to the Board in 2016 to try to get something done and would like to move forward with condemn ing and demolish as many mobile homes as possible . He also stated there is always trash and iunk around the mobile homes and it is never cleaned up . Mr. William Lee spoke regarding crimes that occurred that involved people who do not live in his park. He stated there is one person he is vacating from his property at this time. He stated people who do not live in the park use the dumpsters . He stated if you condemn the property it will cause the value to go down and will decrease the taxes . He stated they have decided to sell the park.

Alderwoman Sutherland stated that she remembers when Mr. Lee came and asked the Town for a 6 month extension and nothing has happened and that was several years ago.

Alderwoman Cooper stated that she has been in several of the mobile homes when she was doing outreach with her church and no one should be living in those mobile homes .

Action: The Board approved a motion to approve Ord inance {2018) 2 . Motion hy: Alderwoman Sutherland Second hy: Alderwoman Cooper Vote: Unanimous

(A copy of the Agenda Memo, Pictures of the Site and Ordinance {20 18) 2 is hereby incorporated by reference and made a part of these minutes- see attachment four.)

h. Budget Amendment 2018.5, Fire Department and Human Resources Mr. Watson presented Budget Amendment 2018 .5 . He stated the Human Resources Officer applied for a grant from the NC League of Municipalities . He stated she requested three items : funds for a health fair, funds for a fitness instructor or equipment and a double bike detox system .

Alderwoman Cooper inquired if the detox system will be available to all employees . Chief Mclamb stated that the detox system will be available to a ll employees but it is supposed to help reduce certain cancers that are prevalent in firefighters. He also stated the detox system will help excrete pharmaceuticals from the body's system. He also stated that he wou ld like to have firefighters have priority should they need it to detox after a fire.

Alderwoman Jackson stated her concern is that the grant states this if forT own employees but it seems it is more for the Fire Department.

Alderwoman Sutherland stated that she feels the same way and wants thought to be given to where it will be housed. Chief Mclamb stated he does not care where it is housed.

Concern was expressed about the way the budget amendment is written .

Action: The Board approved a motion to table Budget Amendment 2018 .5. Motion hy: Alderwoman Jackson Second hy: Mayor Pro T em O'Garra

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Vote: Unanimous

(A copy of the Agenda Memo, Information on the SaunaRay Decon System and Budget Amendment 2018.5 is hereby incorporated by reference and made a part of these minutes -see attachment five .)

c. Budget Ordinance Amendment (2018) 5, Authorized Positions and Position Classification Plan Mr. Gerald requested the Board Members approve Appendix A and Appendix B for the Economic Development position. Approving this will allow him to advertise this position and get started on hiring this position .

Action: The Board approved a motion to approve Ordinance (2018) 5 . Motion by: Alderman Christian Second by: Mayor ProT em O'Garra Vote: Unanimous

(A copy of the Agenda Memo, Append ix A and B with Changes Noted and Budget Ordinance (2018) 5 is hereby incorporated by reference and made a part of these minutes- see attachment six.)

d. Appointments to Senior Center Enrichment Advisory Committee Ms. Webb advised two applications were submitted for the two vacant positions on the Sen ior Center Enrichment Advisory Committee. Ms . Laura Chalmers and Ms. JoAnn Allen both submitted applications to serve on this committee. If appointed, the appointee would serve a three-year term expiring March 31, 2021 . She requested the Board of Aldermen determine the appointment of Ms . Laura Chalmers and Ms. JoAnn Allen.

Action: The Board approved a motion to appoint Laura Chalmers and JoAnn Allen to the Senior Center Enrichment Advisory Committee for a three-year term expiring March 31, 2021 . Motion by: Alderwoman Cooper Second by: Alderman Christian Vote: Unanimous

(A copy of the Agenda Memo and Applications for Appointment from Ms. Laura Chalmers and Ms. JoAnn Allen is hereby incorporated by reference and made a part of these minutes- see attachment seven .)

e. Ordinance (2018) 6, Sunday Brunch Bill Mr. Gerald presented Ordinance (20 18) 6, and requested the Board of Aldermen approve or reject the Sunday Brunch Bill that will allow any permitted establishment to begin to sell alcohol at 10 a.m. on Sunday's instead of noon . Alderman Christian stated people can take care of themselves and this will bring some revenue to the Town and stated that is why is supports it . Mayor ProT em O'Garra stated that he tends to feel the same way . Mayor Dobbins stated he does not approve.

Action: The Board approved a motion to adopt Ordinance (2018) 6. Motion by: Alderwoman Cooper Second by: Mayor ProT em O'Garra Vote: Yes No

Mayor ProT em O'Garra Alderman Christian Alderwoman Cooper Alderwoman Jackson

Alderwoman Sutherland

(A copy of the Agenda Memo and Ordinance (2018) 6 is hereby incorporated by reference and made a part of these minutes- see attachment eight.)

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f. Budget Amendment 2018.6, Water Department Mr. Watson advised Budget Amendment 2018.6 is to budget proceeds from the Wellons Water Company underbilling . The funds will be used to help cover cists/additional costs for the replacement of two hundred feet of sewer line between Bragg Boulevard and Main Street at First Baptist Church, for rehabilitation of three fire hydrants, for repair of parking lot and sidewalks at First Baptist Church and to cover additional needed repairs and maintenance of sewer lines through the end of the fisca l year.

Alderwoman Sutherland requested research to determine what was said about the splash pad. Look back to see what was decided by the Board .

Action: A motion to adopt Budget Amendment 2018.6 was made and then withdrew and a substitute motion was made to table this item and the Board approved the motion. Motion by: Alderwoman Cooper Second by: Alderwoman Jackson Vote: Yes No

Alderman Christian Alderwoman Cooper Alderwoman Jackson Alderwoman Sutherla nd

Mayor ProT em O'Garra

{A copy of the Agenda Memo and Budget Amendment 2018 .6 is hereby incorporated by reference and made a part of these minutes - see attachment nine.)

10. The Last Word Alderwoman Sutherland stated thank you all for coming and be blessed, always giving God the glory.

ll. Adjournment. Action: There being no further business to come before the Board, the meeting was adjourned at 9:10 p.m. Motion: Mayor ProT em O ' Garra Second by: Alderwoman Cooper Vote: Unanimous

ATTEST:

Larry G. Dobbins Mayor

Rhonda D. Webb, MMC, NCCMC Town Clerk

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Volunteer Week, 2018 A Proclamation by the Mayor of the Town of Spring Lake

WHEREAS, National Volunteer Week is an opportunity to inspire, recognize, and encourage people to seek out imaginative ways to engage in their communities. By working together, we have the ability to meet our challenges and accomplish our goals; and

WHEREAS, During this week all over the nation, service projects will be performed and volunteers recognized for their commitment to service; and

WHEREAS, Volunteering offers all Spring Lake residents, young and old, the opportunity to participate in the life of their community and to link their talents and resources to address some of the major issues facing our community; and

WHEREAS, Individuals and communities are at the center of social change, discovering their power to make a difference; and

WHEREAS, Anyone can be a volunteer and reap the rich rewards that come from doing for others while improving one's own skills and widening one's horizons; and

WHEREAS, Volunteers are increasingly recognized as an important partner with government and industry in providing services to citizens; and

WHEREAS, It is fitting for all Spring Lake residents to join in this celebration of our rich volunteer heritage and to give special recognition to the dedicated volunteers and volunteer programs which contribute immeasurably to our community.

NOW, THEREFORE, I, Larry G. Dobbins, Mayor of the Town of Spring Lake join the Spring Lake Board of Aldermen in celebrating service by recognizing the splendid efforts of our Volunteers, and do hereby proclaim April15 through April21, 2018 as

VOLUNTEER WEEK

in Spring Lake and call upon all Spring Lake residents to observe this week by volunteering in service projects throughout our community and pledging to make service a part of their daily lives.

ATTEST:

Rhonda D. Webb, MMC, NCCMC Town Clerk

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the Town of Spring Lake to be affixed this gth day of April, 2018.

Larry G. Dobbins Mayor

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Attachment #

Agenda Item No. 9a Request for Town Aldermen Action

To: From:

Honorable Mayor Dobbins and Spring Lake Board of Aldermen Claibum B. Watson, Finance Director

Date: April9, 2018 Subject: Approval of Budget Amendment 2018.5

Purpose: To budget proceeds of $10,000 from the North Carolina League of Municipalities-Municipal Insurance Trust of North Carolina Grant Program to enhance the Town's Wellness program.

Overview: The Town of Spring Lake Human Resources Department applied for a $10,000 Well ness Grant through the North Carolina League of Municipalities-Municipal Insurance Trust of North Carolina Grant Program. The grant money received will be used to provide for the following:

$ 780.00 625.00

8,595.00 $10,000.00

Items/Material for the Town's Health Fair Fitness Instruction or Equipment Sauna Ray Decon Double Bike System

The Town has an annual Health Fair for its employees. The $780.00 will help promote and provide for materials/items to offset cost for this event.

The $625.00 will help promote and offset cost for Fitness Instruction or Equipment. The current Healthy Living/Fitness Program for Town employees is an example.

The $8,595 .00 will purchase a SaunaRay Decon Double Bike Decon System. The Decon System employs " infrared" heating technology that promotes human sweat without raising the core body temperature. The SaunaRay's Decon System unique infrared heating systems operate below core body temperature (78-IOOF). This means accumulated toxins do not re-enter the blood stream, and instead are expelled in the sweat.

After the last Board of Aldermen meeting it was determined that the Fire Department would purchase another SaunaRay Sauna with their funds for all employees to use and the one with the double bike would be used for the Fire Department. A purchase order has already been signed and the equipment ordered. The Sauna ordered for all employees will seat four employees at one time.

Recommendation: Approval of Budget Amendment 2018.5

Action Needed: Approval ofBudget Amendment 2018.5

Attachments: NC League ofMunicipalities-RMS Wellness Grant Proposal Approval Letter for the Wellness Grant Educational material for Decon System Budget Amendment 2018.5

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Amendment # 5

Revenue Account

I 0-00-3417-840-01

Expenditure Account

I 0-10-4340-860-00 I 0-00-4160-490-39

JUSTIFICATION:

Town of Spring Lake Budget Amendment

FY 2017-2018

Account Description

HR-NC League of Municipalities Grant

Account Description

Non Capital - Public Safety Equipment Wellness Committee

Current Budget

Current Budget

12,000.00 2,500.00

14,500.00

Increase (Decrease)

10,000.00

10,000.00

Increase (Decrease)

8,595.00 1,405.00

10,000.00

Revised Budget

10,000.00

10,000.00

Revised Budget

20,595.00 3,905.00

24,500.00

To budget proceeds of$10,000.00 from the North Carolina League of Municipalities-Municipal Insurance Trust of North Carolina Grant Program to enhance the Town's Wellness program. $780.00 will be used to help promote and provide for materials/items to offset cost for the annual Health Fair, $625.00 will help promote and offset cost for Fitness Instruction or Equipment for the Towns Healthy Livng Program and $8,595.00 will purchase a Sauna Ray Decon Double Bike Decon System for the fire department.

REVIEWED BY : DATE: 3/12/2018 Finance Director

APPROVED BY: DATE: 3/12/2018 Town Manager

Board of Town Aldermen

DATE: 3/12/2018 Town Clerk

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To: From: Date: Subject:

Purpose:

Attachment #

Agenda Item No. 9b Request for Town Aldermen Action

Honorable Mayor Dobbins and Spring Lake Board of Aldermen Claiburn B. Watson, Finance Director April 9, 2018 Approval of Budget Amendment 2018.6, Water Department

To budget proceeds of$67,776.25 from Wellons Water Company as a settlement for the under billed water due the Town.

Overview: The Town of Spring Lake received $67,776.25 as a settlement from Wellons Water Company for the underbilled water due to the Town.

The proceeds money received will be used to provide for the following:

$28,750.00

18,000.00

4,250.00 16,776.25

$67.776.25

Covering cost/additional costs for replacement of two hundred (200) feet of sewer line between Bragg Blvd. and Main Street at First Baptist Church

Rehabilitation of three (3) fire hydrants, so to be placed back in service before July 1, 2018 Repair of parking lot & sidewalk at First Baptist Church To cover any additional needed repairs and maintenance of sewer lines through the end of the fiscal year

Recommendation: Approve Budget Amendment 2018.6

Action Needed: Approve Budget Amendment 2018.6

Attachments: Budget Amendment 2018.6

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Amendment# 6

Revenue Account

60-91-3713-510-04

Expenditure Account

60-91 -7130-350-09

JUSTIFICATION:

Water-Bulk

Town of Spring Lake Budget Amendment

FY 2017-2018

Account Description

Account Description

Repair and Maintenance-Sewer Lines

Current Budget

55,000.00

55,000.00

Current Budget

30,000.00

30,000.00

Increase (Decrease)

67,776.25

67,776.25

Increase (Decrease)

67,776.25

67,776.25

Revised Budget

122,776.25

122,776.25

Revised Budget

97,776.25

97,776.25

To budget proceeds of$67,776.25 from Wellons Water Company as a settlement for the underbilled water due the Town. $28,750 will be used to help cover cists/additional costs for replacement of two hundred (200) feet of sewer line between Bragg Blvd. and Main Street at First Baptist Church,, $18,000 for rehabilitation of three (3) fire hydrants, so to be placed back in service before 7/1/18, $4,250 for repair of parking lot & sidewalk at First Baptist Church and $16,776.25 to cover additional needed repairs and maintenance of sewer lines through the end of the fiscal year.

REVIEWED BY : DATE: 4/9/2018 Finance Director

APPROVED BY: DATE: 4/9/201 8 Town Manager

Board of Town Aldermen

DATE: 4/9/201 8 ------Town Clerk

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Attachment #

Agenda Item No. 9c Request for Board of Aldermen Action

To: From:

Honorable Mayor Dobbins and Spring Lake Board of Aldermen Rhonda D. Webb, Town Clerk

Date: April 9, 2018 Subject: Appointment to the Spring Lake Board of Adjustment

Purpose: To provide the Board of Aldermen the opportunity to review an application for the Spring Lake Board of Adjustment and make an appointment if they so choose.

Overview: The Board of Adjustment is a quasi-judicial review board that is responsible for approving variances and adjustments. They have the following powers and duties in connection with the administration ofthe zoning ordinance:

(1) To hear and decide applications for variances from the provisions of this zoning ordinance pursuant to the procedures and standards set forth the zoning ordinance.

(2) To hear and decide appeals from any order, requirement, decision, determination or interpretation made by the zoning administrator, planning director or other official in the administration or the enforcement of the zoning ordinance.

(3) To hear and decide applications for certificates of nonconforming use pursuant to the procedures and standards set forth the zoning ordinance.

Mr. James Mciver currently serves on the Spring Lake Board of Adjustment as an alternate member. He has expressed interest in continuing to serve on the Board of Adjustment and would like to serve as a regular member instead of an alternate member. Should the Board choose to reappoint Mr. James Mciver, his appointment will be for a three-year term to end April30, 2021.

Recommendation: Accept Mr. James Mciver's application for reappointment to the Spring Lake Board of Adjustment.

Action Needed: Determine appointment of Mr. James Mciver to serve on the Spring Lake Board of Adjustment.

Attachments: Background Sheet Application for Board Appointment from Mr. James Mciver

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Background Sheet

BOARD OF ADJUSTMENT Spring Lake Code of Ordinances

Sec. 42-324. Establishment; membership.

The board of aldermen pursuant of G.S. ch . 160-A, art. 19, part 3, does hereby

establish a board of adjustment. Such board shall consist of at least five members appointed

by the aldermen. The appointments and reappointments shall be for three-year terms. All

appointments to fill vacancies shall be for the unexpired term. The board of aldermen may also

appoint two alternate members at large to serve on the board of adjustment in the absence of

any regular member. Alternate members shall be appointed in the same manner as regular

members and at the regular times for appointment. Each alternate member, while attending

any regular or special meeting of the board of adjustment and serving in the absence of any

regular member, shall have and exercise all the powers and duties of any regular member

absent from the meeting.

(Code 1978, § 12.113; Code 1995, § 156.130; Ord. of1-10-1972)

Sec. 42-325. Proceedings.

(a)

(b)

The board of aldermen shall elect a chairperson and vice-chairperson from among its

members, who in turn may appoint a secretary. Meetings of the board of adjustment

shall be held at the call of the chairperson and at such other times as the board of

adjustment may determine. The chairperson is authorized in his official capacity to

administer oaths and compel the attendance of witnesses in any matter coming before

the board of adjustment. Any member of the board of aldermen while temporarily

acting as chairperson shall have and exercise like authority.

All meetings of the board of adjustment shall be open to the public. The board of

adjustment shall keep minutes of its proceedings, showing the vote of each member

upon every question or if absent or failing to vote, indicating such fact. The board of

adjustment shall also keep records of its examinations and official actions.

(Code 1978, § 12.114; Code 1995, § 156.131; Ord. of 1-10-1972)

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Attachment #

Sec. 42-326. Powers and duties.

(a)

(b)

(c)

(d)

Administrative review. The board of adjustment shall have the powers and duty to act

in all matters relating to the administrative review of any order, requirement, decision or

determination made by the zoning inspector or other administrative official.

Variance. The board of adjustment shall have the power, in passing upon appeals, to

vary or modify any of the regulations or provisions of this chapter relating to the use,

construction or alteration of buildings or structures or the use of land , where there are

unnecessary hardships in the way of carrying out the strict letter of this chapter, so that

the spirit of this chapter shall be observed , public safety and welfare secured , and

substantial justice done.

Special use permit. The board of adjustment shall grant permit exceptions, called

"special uses," in the classes or cases of situations and in accordance with the

principles, conditions, safeguards, and procedures specified in section 42-361

Interpretation. The board of adjustment shall have the responsibility to interpret the

official zoning maps and pass upon disputed questions of lot lines or district boundary

lines and similar questions as they arise in administration of this chapter. The board of

adjustment shall hear and decide all matters referred to it or upon which it is required

to pass under this chapter.

(Code 1978, § 12.115; Code 1995, § 156.132; Ord. of1-10-1972; Ord. No. 2007-5, § 156.132, 11-26-2007)

Sec. 42-327. Concurring vote.

The concurring vote of four-fifths of the members of the board of adjustment shall be

necessary to reverse any order, requirement, decision or determination of any administrative

official charged with the enforcement of this chapter. A concurring vote of four-fifths of the

board of adjustment is also required to decide in favor of any applicant on any matter which the

board of adjustment is required to pass including granting variance from the provisions of this

chapter and issuing a special use permit.

(Code 1978, § 12.116; Code 1995, § 156.133; Ord. of1-10-1972; Ord. No. 2007-5, § 156.133, 11-26-2007)

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The Town of Spring Lake

Chartered in 1951

300 Ruth Street, P.O. Box 617 Spring Lake, NC 28390-0617

Fax (910) 436-2667 Website: www.spring-lake.org Telephone: (910) 436-0241

APPUCA TlON FOR BOARD OF ADJUSTMENT

An information provided on this application is public information and may be shared with others upon request.

teMr .0 Mrs. 0 Ms. J}+YVtv'5 Mc.I.vt:.J( , fl2_

HomeAddress: 626 C£e.,r- L 4-v.e..NvE-

City: £r ~J Lol-<-e.__ State: NC-

e-Mail: ..Jtt-rn 6S'. f0 c_.I. v Ei$ €2--- f±T I~ IV E-I

Do you live inside the city limits of Spring Lake?O yes 0 no

Zip: d ??-.3 9V

Home Phone: q i D '7 fe 'f t '-f-9 f- Other Phone: Gf ( 0 S 8 f s-3 2V

Are you currently serving on a Board/Committee of the Town of Spring Lake? 0 yes 0 no

If so, what is the name(s) of the Board(s)/Committee(s)? /3cf t[) 4d fl.J S ~~

Please describe your education, training and background (both work and/or life/real world) that relates to your interest in serving in this capaci~i ·-.- ~ . 1 _ G5raA~Jv t;J EA-sT C.;:tR~~ VNu-v'<-Stl<;· 10~~ f!/)t>~~

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Employment

Please list the name and address of your current employer, the title of your current position and a brief description of your job duties.

NameofEmployer:~t/~ IJ-sSPwf#~, U-c ~[c.c£JO!v(Joy7 1~Snj/ Address: 223 C£G-t L -IJ-~ 1 ~ ~~ U 1 dG 0([3 J 0

Description of job duties: X!FO i-f11Af ljt:/ ~ ~p/1 J1 ~ Nj / ~ $e~/~J .~ . ~c~ a~s

list/describe any anticipated conflicts of interest or scheduling chaTienges you may encounter if appointed: N, (J I{~

Civic Involvement: Please list the names of an civic organizations in which you currently hold

membership.-::a,ttw_ ~ Actcr~ ·

Signature of Applicant Date

Board of Alderman Approved Appointment 0 yes 0 no

Date Term of Appointment

Siqnature of Town of Clerk

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