Miami Dade Ln College Kendall Campus

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Administrative Services Public SafetyHours of Operation:  8:00 AM ‐ 4:30 PM Hours of Operation: 24 hrs.Location: Room 8215 Location: Room 5120Telephone: 305‐237‐0981 Telephone: 305‐237‐2100Fax: 305‐237‐0938 Fax: 305‐237‐0632Gloria V. Baez, Dean for Administration (VACANT), Chief of Public SafetyTelephone: 305‐237‐0981 Telephone: 305‐237‐0596E‐mail: gbaez@mdc.edu Carlos Tinoco, Asst. Chief (Day Shift)(VACANT), Asst. to Dean Telephone: 305‐237‐0876Telephone: 305‐237‐0823 Gil Figueroa, Asst. Chief (Evening Shift)E‐mail: Telephone: 305‐237‐0875Peter A. Davila, Secretary Fred Abbondandolo, Asst. Chief (Night Shift)Telephone: 305‐237‐2039 Telephone: 305‐237‐2275E‐mail: pdavila@mdc.edu

Carmen Liriano, ASTRA Coordinator Mail RoomTelephone: 305‐237‐2246 Hours of Operation: 7:30 AM ‐ 4:30 PME‐mail: cliriano@mdc.edu Location: Room 5117

Telephone: 305‐237‐2280

Campus Support Services Fax: 305‐237‐0844Hours of Operation:  8:00 AM ‐ 4:30 PM Lawrance Marques, ManagerLocation: Room 5127 E‐mail: lmarques@mdc.eduTelephone: 305‐237‐2823

Fax: 305‐237‐2969 Campus FacilitiesTina Wood, Director Hours of Operation: 8:00 AM ‐ 4:30 PME‐mail: twood@mdc.edu Location: Room G‐133

Telephone: 305‐237‐2421

Custodial Services Fax: 305‐237‐0701Hours of Operation:  8:00 AM ‐ 8:30 PM Gwen Broussard, Campus PlannerLocation: Room 5127 E‐mail: gbroussa@mdc.eduTelephone: 305‐237‐2823

Fax: 305‐237‐2969 Events and RentalsMark Mills, Director Hours of Operation: 8:00 AM ‐ 4:30 PMTelephone: 305‐237‐0863 Location: Room G‐117E‐mail: mmills2@mdc.edu Telephone: 305‐237‐0618(VACANT), Asst. Director Fax: 305‐237‐0547Telephone: 305‐237‐0877 Alexandra Okubo, ManagerLaura Canasi, Secretary E‐mail: aokubo@mdc.eduTelephone: 305‐237‐2272 Joan Peterson, Asst. CoordinatorE‐mail: lcanasi@mdc.edu Telephone: 305‐237‐2107

E‐mail: jpeterson@mdc.edu

Help Desk Victoria Harrod, ClerkHours of Operation:  8:00 AM ‐ 8:30 PM Telephone: 305‐237‐2383Location: Room 5127 E‐mail: vharrod@mdc.eduTelephone: 305‐237‐2248

Fax: 305‐237‐2969 Duplicating CenterDonna Portal, Help Desk Clerk Hours of Operation: E‐mail: dportal@mdc.edu 7:00 AM ‐ 7:00 PM (Monday ‐ Thursday)Thelma Codina, Help Desk Clerk 7:00 AM ‐ 4:30 PM (Friday)E‐mail: tcodina@mdc.edu Location: Room G‐118

Telephone: 305‐237‐2314

PBX Fax: 305‐237‐2882Hours of Operation: 7:00 AM ‐ 7:00 PM E‐mail: kduplicating@mdc.eduLocation: Room 5125 Sonia Pershin, ManagerTelephone: 305‐237‐2000 E‐mail: spershin@mdc.eduFax: 305‐237‐0632

Aquatic CenterHours of Operation:12:00 PM ‐ 9:30 PM (Monday ‐ Friday)9:00 AM ‐ 5:00 PM (Saturday)CLOSED (Sunday)Telephone: 305‐237‐0701Fabian Trujillo, ManagerE‐mail: ftrujillo@mdc.edu

Administrative Services Directory

Revised: 08/2009

Useful Facts ‐ Phone Numbers ‐ Tips  

I.  Campus Services (Room 5127)     Ext. #72248  

A.  Trouble Reports ‐ Ext. #72248.  Call to report lack of chalk in classrooms, inadequate air conditioning (too hot or too cold), leaks, lighting problems, spills, broken plumbing, broken tablet arm chairs or other furnishings, accumulations of trash, etc.  After 8:30 p.m. the number reverts to voice mail.  In case of an emergency please contact Security at 7‐2100. 

 B.  Work Orders ‐ Forms are available at 

http://www.mdc.edu/kendall/administrativeservices/documents/custodialservices/Campus%20Services%20Work%20Request.pdf , and should be signed by your department head.  Complete work orders to request cleaning services, air conditioning and access to Campus facilities when the College is closed, room keys, set‐ups for special events, loan of a College‐owned vehicle, delivery of large packages, furniture move.  

   Work Orders should be detailed (don't forget dates, starting and ending times, room numbers, 

identification of event being supported and the individual in charge). Work Orders must be received by Campus Services at least two work days prior to the need for the service.    

II.  Custodial Services (Room 5127) ‐ Ext. #72248   

A.  Teams maintain restrooms, corridors and stairwells throughout the day.  Offices and classrooms are cleaned during the early evening shift.  Requests for assistance should be forwarded to Campus Services by Work Order. 

 Help us help you!  Enforce NO EATING, DRINKING OR GUM CHEWING in classrooms and labs.  Enforce NO SMOKING in any interior space throughout the Campus, per State law. 

 IV.  Public Safety (Room 5118) ‐ Ext. #72100  

A.  Officers respond to emergencies, assist with disruptive students, battery jump‐starts, and access to your locked vehicle. 

B.  Distribute annual automobile decals, and gate cards – Lost gate cards will be replaced for a fee of $20.00.  Damaged cards will be replaced without charge; you must return the old card. Stolen gate cards will be replaced without charge upon receipt of your request with a copy of the police report. 

  C.  Keys ‐ submit a Work Order to request keys for your office and, if appropriate, classroom. D.  Vacate a building whose fire alarm is set off.  Security Officers will authorize re‐entry when your 

safety has been assured.   E.  Emergency Phones are strategically located in the parking lots (including the parking garage) 

throughout the Campus.  When you punch the call button it will instantly ring into the Security Services office.  The phones can be used to contact Security Services in an emergency or to report a problem. 

Administrative Services 

Revised: 08/2009

 V.  Mail Center (Room 5117) ‐ Ext. #72280  

A.  Mail Center employees will train you to prepare large mailings in concert with U.S. Postal Service requirements. 

B.  Address inter‐office envelopes completely with recipient’s name, campus, department, and room number. 

C.  Include your department's postal code number in the return address on all out‐going mail.  VI.  PBX (Room 5125) ‐ Ext. #72000 

 A.  Report telephone service problems to the Campus Operator. B.  Personal calls and 1‐900 calls may not be charged to the College.   C.  Southern Bell directories are available on the website http://www.mdc.edu/it/nts/index.asp.      

VII.  Duplicating Center (Room G‐118) ‐ Ext. #72314  A.  Quick Copy USERS’ GUIDES are available in the Center.    

VIII.  ASTRA (Assignment, Tracking, Payment & Accounting) (Room 8215)  A.  Questions about faculty assignment, overload and banked points should be directed to 

department head.   B.  The Campus’ ASTRA Coordinator is Carmen Liriano, Ext. #72246.  C.  Faculty should keep a personal record of their teaching and task assignments each term. 

Your department head can provide you with a printout detailing this information.    

IX.  Events and Rentals Department (Room G116 and G117) – Ext. # 72107 or 72383    A.  Reserves campus rooms/facilities for College needs and community requests.    X.  Campus Facilities Planning (Room G‐133) – Ext. # 72421    A.  Coordinates the relocation of offices, the renovation and construction of campus 

facilities, and helps with obtaining needed furniture for department needs.   Quick Job and Furniture Work Orders need to be submitted. 

EVENTS & RENTALS DEPARTMENT 305-237-2383 (Office) 305-237-0547 (Fax)

College Sponsored/Co-Sponsored Events Registration Form For Fascell Conference Center Rooms, 6120, Fred Shaw, and Talking Place

This form should be submitted immediately to the office of EVENTS & RENTALS Department in Room G117. Your confirmation will be returned within 48 hours upon receipt of this form. The organization sponsoring the event is financially responsible for all program expenses and overtime. If work requests are not submitted within five (5) working days prior to the event, the event will be cancelled. If you have any questions, please call 305-237-2383 or 305-237-0618

ALL INFORMATION ON THIS FORM IS REQUIRED

Date Submitted: Date of Event: Contact Name:

Name of MDC Department hosting this event:

Department Room Number/Campus/Address:

Phone: Fax: E-mail:

Please Submit a Reservation Form For Each Date/Room

Title/Name of Event:

Type and Purpose of Activity: Are MDC employees expected to attend this event? Yes No Are MDC students expected to attend this event? Yes No Are Community members expected to attend this event? Yes No Will there be an admission fee for this event? Yes No

Date: Month Day/Date Year

Set-up Starting Time: Set-up Finishing Time:

Event Starting Time: Event Finishing Time:

Room # or Facility:

Approximate Number of People Attending: Will you need Public Safety? Yes No Will you need Custodial Support? Yes No Will you need extra table(s) for snacks and/or refreshments? Yes No

SPECIAL SETUPS OR SERVICES REQUESTED: You are responsible for sending work request to AV/Media Services, Campus Services, Public Safety and Lackmann Co. Culinary Services in a timely manner and notifying them of cancellations. Please send this office copy of all work orders/diagrams for setups.

PLEASE LEAVE THE FACILITY IN THE SAME CONDITION YOU FOUND IT. REMOVAL OF CHAIRS AND RE-ARRANGING OF FURNITURE IS NOT PERMITTED WITHOUT A WORK ORDER.

YOUR RESERVATION IS NOT CONFIRMED UNTIL YOU RECEIVE AN APPROVAL RECEIPT.

CAMPUS SERVICES ADMINISTRATION MDC KENDALL CAMPUS

EVENTS & RENTALS DEPARTMENT

TO: Kendall Cmpue Employees

FROM: Events & Rentals Department

SUBJECT: Rtsematia Pmxdwres

DATE:

In order to provide the best customer senrice, the Events & Rentals Office asks ihat you follow those procalm when meming space in Fawell Confmnce Center, McCarthy Hall Theater, the Taking Place, Fred Shaw Plaza and the Gymnasium:

Send an d l to E v e n t & R e n ~ d c . e d n including contact name, department, specific morn being requmstd, dates, time of event, type of event, and number of participants. Please member to p v i d e as much deb9 as possible. Information on ma availability WILL NOT be pmvided bv phone, Once the E v a & Rentals Office W checked availability, the customer will receive an email with a Room Reservation Form attached. The Room Reservation Form must be rehuned in order for the room(s) to be held.

3. The requestor must a - i n the Room Reservation Fom and fmard it to the Events & Rentals Office via e-mail. RESERVATIONS ARE NOT MADE 0

4, Once Events & Rentals Office makes the m a t i o n s , the requestor will receive an Approval Fom Onhr after m d v h n an A~grovzd Form, -g~ be considered corned.

A work order for any set-up requirements must be received by the Events & Rentals Office five (5) working d a y prior to the event, otherwise, set up requhments may not be met. We ask that chairs and tables NOT be moved out of mom. All moving & set up must be done by Events & Rentals staff only.

It is important to member d o n s are on a &st-come, ht--serve basis. For this reason, please follow proper procedures, and plan your events as soon as possible.

c: Gloria Baez

I 1 Room is available on --to- . I have put a tentative hold on the room for you, to give you time to fill out the attached xleservation form, ThC hold will stand onk for ap to 72 Lonrs. If we have not heard back hm you withh that time period, the room will be made available to other parties with no fiuther notification. PIease fill out the form and retum it as soon as possible so that your m a t i o n can be codhed. You may retum the fom via e-mail attachment @refemxi) or fax (7-0547). Please be advised that work orden for any type of setnps musf be sa bmitted to the Campus Services departmeqt at least 5 days before your event. If no set mp is requ-ted By work order, you must accept the room as you find It. Moving of furniture, removal of chairs, etc. is considered set up and k not permitted without a work order, For M e r infomation, please see information provided on the mom reservation fbm A memo containing the Facilities Use & Spacial Events pmcdum is available upon requst. Please feel free to contact me if you have my questions. Thank you.

UId&(i krmrod Mhnd Dade Cdlege K a ~ U Campus Events & Rentah Phone: (305) 237-2383 Fnx: (305) 237-0547 Roon~ (31 17

This email is to confirm that we have received your Room Reservation Forms for:

Room:

Date:

Time:

(Please call Public Safefy to lock and secure the raom once your event is over. Thank you.)

Status of Reservation:

PLEASE BE ADVISED, ROOMS WILL BE OPEN 15 MINUTES BEFORE THE EVENT STARTS, IF YOU NEED THE ROOM OPEN FURTHER IN ADVANCE, PLEASE CONTACT PUBLIC SAFETY @ 72100

Please answer the attached Facilities Quesflonnalre; your oplnlons and suggestions are important to us.

If you have any questions, please contact me at

MIAMI DADE COLLEGE - KENDALL CAMPUS EVENTS AND RENTALS DEPARTMENT

FACILITY QUESTIONNAIRE

Thank you for using the Miami Dade College – Kendall Campus facilities. Miami Dade College continually strives to provide the highest level of quality facilities as possible. Your opinions and suggestions are very important to us. Please take a few minutes to answer the following questions: Name of Organization:_________________________________Date(s)of use:_______________ Facility rented/used:______________________________________________________________ Was this your first time using the facility? No____Yes___If you answered no, how long?______ How would you rate the overall quality of our facilities? (Circle only one:1 is the lowest, 10 is the highest) 1 2 3 4 5 6 7 8 9 10 Please write any comments and suggestions regarding our facilities.________________________ . How would you rate the reservation process? (Circle only one:1 is the lowest, 10 is the highest) 1 2 3 4 5 6 7 8 9 10 Please write any comments and suggestions regarding our reservation process._______________ . How would you rate the level of service provided by the facility staff? (Circle only one: 1 is the lowest, 10 is the highest) 1 2 3 4 5 6 7 8 9 10 Please write any comments and suggestions regarding our facility staff._____________________ . Would you like to use our facilities in the future? . Additional comments_____________________________________________________________ ______________________________________________________________________________. Miami Dade College thanks you for assisting us in providing the highest level of service. Please mail all correspondence to:

Miami Dade College-Kendall Campus Events and Rentals Department

11011 S.W. 104th Street, Room G116-117 Miami, Florida 33176-3393

Thank you for your participation! Preparer: ______________________ Date: ______________________ 4/08 jbp

Kendall Campus Duplicating Center Guidelines Gibson Center – Room G‐118 

305‐237‐2314 Hours of Operation 

7:00 AM – 7:00 PM (Monday – Thursday) 7:00 AM – 4:30 PM (Friday) 

  Duplicating Center Request Forms 

• A Duplicating Center Request Form must accompany all duplicating jobs.  The form must be signed by the Director or Department Chair. 

• All jobs will be assigned a control number when submitted to the Duplicating Center.  All inquiries regarding individual jobs must refer to that number.  Requesters must bring their copy of the form when picking up completed work.  If you do not have the yellow copy of the form we cannot release your job. 

 Copyright Material 

• The requester is responsible for compliance with current federal copyright laws.  A copy of compliance guidelines entitled “Reproduction of Copyrighted Works by Editors and Librarians” is available on request in the Duplicating Center and the Campus Library. 

• Duplicating Center personnel will screen copyright material.  All federal, local, and MDC copyright rules will be followed explicitly.  If the answer to the question “Does any part of the attached materials contain copyright?” on the front of the request form is “YES,” the “Authorization to reproduce copyrighted material” section of that form must be signed and dated by the requestor.  The Duplicating Center will not accept any request not properly executed. 

 Fund II Requirements 

• Jobs produced for Fund II accounts must be accompanied by a Journal Entry request signed by the project Director.  Jobs will be billed at the established rate. 

 Color Copies 

• When requesting color printing jobs via e‐mail, please copy your Director or Chairperson is requested in order to process the job.  Your department will be charged $0.07 per copy when printing in color.  Please send all requests to: kduplicating@mdc.edu  

 Duplicating Forms: (2 options available) 

• Online – The Duplicating Center Request Form is available online, in PDF format, at: http://www.mdc.edu/kendall/administrativeservices/documents/quickcopy/Quick%20Copy%20Job%20Request%20form.pdf (You can fill the form online, print it, and attach it to the job you are submitting). 

• Walk‐In Form – (You can get this form from the Duplicating Center) – When dropping off jobs at the Center, make sure that the form is completely filled out and signed by the Director or Chairperson of the department.  Requesters must bring their copy of the form when picking up completed jobs.  If you do not have the yellow copy of the form we cannot release your job. 

 Capabilities of the Duplicating Center 

• Quick turnaround for classroom handouts, memorandums, tests, etc. on 8 ½ x 11 and 8 ½ x 14. • Binding capabilities include: collating, stapling (maximum 100 sheets), 3‐hole punch, cutting, 

folding, perfect binding (we charge for the binding strips only, see Duplicating Center Manager for exact charges). 

• All copies will be made on standard 20 lb. 8 ½ x 11, 8 ½ x 14, and 11 x 17 white paper.  Only 8 ½ x 11 color paper in stock.  Special stock or color paper must be supplied by the department. 

• A “copy” is defined as a single impression.  Thus, one page printed front and back equals two copies. 

 Service Restrictions 

• All jobs with more than one original will be processed in front and back style.  One‐sided copies requested on jobs with more than one original will require the approval of the Duplicating Center Manager. 

• Reference manuals, guidebooks, textbooks, workbooks, and related materials, may not be duplicated (refer to the copyright material section). 

• Copies will be and exact duplicate of your original.  If your original is light or dark, crooked or off‐center on the page, your copy will be too. 

 Volume Limits 

• 1 – 40 originals Total copies not to exceed 1,000 Items requiring collating, stapling, 3‐hole punch, cutting, or folding have a turnaround time of 1 workday**  

• 1 – 80 originals Total copies not to exceed 5,000 Items requiring collating, stapling, 3‐hole punch, cutting, or folding have a turnaround time of 2‐3 workdays**  

• Copies in excess of 5,000 and/or total masters in excess of 80 Items requiring collating, stapling, 3‐hole punch, cutting, or folding have a turnaround time to be determined by the Duplicating Center Manager following the review of job requirements  

** First priority will be instructional materials.  Departments will be notified of any date change or delays.  While You Wait Copies 

• Copies can be done while you wait when needed, but the request cannot exceed a total of 100 copies. 

 Completed Copy Jobs 

• Requestor must bring their copy of the “Duplicating Request Form” when picking up completed work.  If the completed job cannot be carried by hand (must be in a box), the Duplicating Center will notify the requester.  It is the requester’s responsibility to make arrangements for Campus Services (7‐2248) to pick up the job and deliver it to the appropriate department.  Every effort should be made to pick up completed work on the due date requested.  

 

WORK REQUEST PLANT MAINTENANCE

REQUESTED BY: ____________________PHONE: ________________ DEPT ___________________________DIVISION______________________ DEPT. DIV VP AUTHORIZED BY: HEAD(S) _________________________ DIR(S)_________________________ (S) _____________________________ CAMPUS _____________________ BUILDING _________________ ROOM ____________ PRIORIT REQUESTED URGENT ROUTINE

TYPE OF WORK NEW CONSTRUCTION REMODELING RENNOVATION MAINTENANCE

FUNDING SOURCE (ACCOUNT NUMBER)

NOTE: ANY WORK REQUESTED OTHER THAN MAINTENANCE MUST HAVE A FUNDING SOURCE IDENTIFIED DATE SUBMITTED :_______________________ DATE REQUIRED ______________________ DPT. CODE NO. _____________________

DESCRIPTION OF WORK, MATERIAL REQUESTED OR JUSTIFICATION ATTACHMENTS: PLANS ____________________ SKETCH _____________________ DESCRIPTION _______________ CAMPUS SERVICES FOR PLANT MAINTENANCE ONLY PLANT MAINTENANCE s C _______________________ __________________________ RE Repairs SA Safety CAMPUS BUILDING ROOM TYPE OF WORK NE New Construction CO Capital Outlay PR VIP Requested OC Outside Contractor AUTHORIZING SIGNATURE (S) ASSIGNMENT:

CARPENTRY-CA PAINTING-PA- PLUMBING-PL METAL-ME A/C-AC GROUNDS-GA KEYS-KE ELECTRIC-EL MOTOR POOL-MO- DELIVERY-DE CONSTRUCTION CRE-CC MODULAR FURNITURE-WE ROOFER-RF

PROJECT COMPLETION ________________________________ _____/_____/_______ SHOP FOREMAN’SIGNATURE DATE

LEAD SHOP ___ ___ ___ ___ ___

COST SECTION: MAN HOUR M/H ____________________________ ESTIMATED MATERIAL _____________________________

PROJECT SCHEDULES DATE TODAY’S DATE _____ _____/_____ _____/_____ ____

PRIORITY (1 2 3) (4 5 6) (7 8 9) ON HOLD EMERG. URG. ROUT.

ESTIMATED MATERIAL DELIVERY DATE _____ _____/_____ _____/_____ _____ PROPOSED START DATE _____ _____/_____ _____/_____ _____ ESTIMATED COMPLETION DATE: ATE _____ _____/_____ _____/_____ ______

INSTRUCTIONS: 1. Requestor must complete through the description section and attach any plans and specs as required. 2. Campus Services must process and send to Plant Maintenance Dept. 3. Plan Maintenance Dept will return the green and pink copies with detailed estimated of the work 4. If the request is returned with a price of other than maintenance, the requestor must send a copy of the

budget amendment to the Plant Maintenance Department to activate the work order.

DISTRIBUTION: MAINTENANCE OFFICE, CAMPUS SERVICES, ORIGINATOR

Miami Dade College Campus Mail Services

Kendall Campus Internal Mail Distribution Instructions

_________________________________________ ______/______/______ Department Date _________________________________________ ___________________ Requestor Office Phone Subject of Distribution: ____________________________________________________ ________ Number of Copies Provided Distribution of attached documents: _____ All Personnel (Campus & District on Kendall) _____ Kendall Campus Personnel _____ District Personnel on Kendall Campus _____ Faculty _____ Administrators _____ Staff Mail Center Use Only Date Received __________________ Date Distributed __________________ Distributed by __________________

MIAMI DADE COLLEGE-KENDALL CAMPUS DEPARTMENT OF PUBLIC SAFETY

KENDALL CAMPUS

Employee Parking Decal and Gate Card Request Form

PRIMARY VEHICLE SECONDARY VEHICLE GATE CARD Driver Information: __________________________________ Name: (Last name, First): Work Information: _____________ ___________________ __________________ Campus: Department Name: Location (Rm.#): (____) ____________ ____________________ __________________ Phone number: Chairperson/Supervisor: Full Time / Part Time: Vehicle Information: ______________ _______ _______ _______ Vehicle Make: Model: Year: Color:

_______________________ ___________________ Signature Date:

(TO BE COMPLETED BY THE DEPARTMENT OF PUBLIC SAFETY ONLY) DECAL #: _______________________ Issued by: ____________________________ GATE CARD #: __________________ Form of ID Provided: __________________