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P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 1 of 25 Approved: SLT Review date: May 2019
P106 Freedom of Information Policy
1. INTRODUCTION
The Freedom of Information Act (FOI) 2000 promotes openness and accountability across the public sector by requiring the College, as a public authority, to make information available to the public.
The Act establishes the right for any person to make a request to a public authority, to be informed in writing whether or not the authority holds the information sought and, if so, to be supplied with that information, subject to certain exemptions. Secondly, it requires public authorities to make available information they hold and to publish a publication scheme which sets out the categories of information they intend to make readily available.
The College is not obliged to provide information which it cannot find without assistance and may make reasonable enquiries of the applicant in order to identify and locate the information requested.
The Freedom of Information Act sets out a number of exemptions where the right of public access to information is either not allowed, or is restricted. These relate to issues such as national security, law enforcement, commercial interests and data protection.
2. PURPOSE
The purpose of this Policy is to ensure that the College complies with the Freedom of Information Act 2000 and subsequent amendments.
3. SCOPE
The Policy applies to all staff responsible for maintaining information that is subject to the provisions of the Freedom of Information Act. This is not limited to documents referred to in the College’s Publication Scheme and includes all information that is not exempted from the Act.
4. RELATED DOCUMENTS
P104 Data Protection Policy
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 2 of 25 Approved: SLT Review date: May 2019
5. RESPONSIBILITIES
The Vice Principal Corporate Services is designated as the Freedom of Information Act Officer.
The Freedom of Information Act Officer will;
(i) Take overall responsibility for the administration and implementation of the FOI process. (ii) Enlist the support of colleagues to provide information that is required to be disclosed. (iii) To maintain up to date knowledge of FOI legislation and disseminate this to colleagues as appropriate.
Members of staff will respond to requests for information passed to them by the FOIO.
The Vice Principal Corporate Services is responsible for updating this Policy.
6. RISK ANALYSIS
This Policy is intended to minimise the risk that the College fails to comply with the Freedom of Information Act 2000.
7. EQUAL OPPORTUNITIES IMPACT ASSESSMENT
An equal opportunities impact assessment has been completed for this Policy.
8. DATA PROTECTION
Personal information protected by the Data Protection Act 1998 is exempt from disclosure under the Freedom of Information Act 2000.
9. PROCEDURE
All requests for information under the FOI Act 2000 will passed to the Freedom of Information Officer (FOIO)
The Freedom of Information Officer will;
(i) Maintain a log of FOI requests (ii) Determine whether the information requested is covered by an
exemption and should not be disclosed. (iii) If appropriate, pass requests to the member of staff
responsible for maintaining the information requested. (iv) Advise members of staff as necessary on the requirements of
the FOI Act 2000. (v) Log all responses to FOI requests and ensure that these are
made within the time allowed. (vi) Maintain the Freedom of Information Publication Scheme (vii) Update staff on changes in FOI legislation
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 3 of 25 Approved: SLT Review date: May 2019
10. PUBLICATION SCHEME
Adopting a publication scheme is a requirement of the Freedom of Information Act (FOI) 2000. This Act promotes greater openness and accountability across the public sector by requiring all 'public authorities' to make information available pro-actively, through a publication scheme. Public authorities' are defined in the Act and include universities, further education colleges and sixth form colleges.
What Is A Publication Scheme?
A publication scheme is a document, which describes the information a public authority publishes, or intends to publish. These descriptions are called 'classes of information'. The scheme is not a list of the actual publications, because this will change as new material is published or existing material revised. It is, however, the public authority's commitment to the public.
A publication scheme must set out the classes, or types, of information published. It must also make clear how the information described can be accessed and whether or not charges will be made.
The 'Model' Publication Scheme For Higher And Further Education
Peterborough Regional College has adopted the model publication scheme developed for the Higher and Further Education sector and is therefore committed to publishing the information it describes. This model is designed for universities, further education colleges and sixth form colleges across England, Wales and Northern Ireland.
The purpose of the model is to save institutions duplicating effort in producing individual schemes and to assist the public in accessing information from across the sector.
Accessing Information Covered By The Publication Scheme
The classes of information we publish are described in Part B of the scheme. Some of the information is available for download or printing directly from the website. If it is not then please address all applications for information to:
The Freedom of Information Officer Peterborough Regional College Park Crescent Peterborough PE1 4DZ
Tel: 0345 872 8722 Fax: 01733 767986
E- mail: [email protected]
Please state clearly which information you require. If the information is chargeable, the details of the charges incurred are listed below, under CHARGES.
Obtaining Copies of the Publication Scheme from Peterborough Regional College (PRC)
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 4 of 25 Approved: SLT Review date: May 2019
The Peterborough Regional College Publication Scheme is available on the College Web Site or in “hard copy” format. The College Website address is: www.Peterborough.ac.uk
The address for the “hard copy” format is: The Freedom of Information Officer Peterborough Regional College Park Crescent Peterborough PE1 4DZ
All applications for the “hard copy” format of the PRC Publication Scheme must be made in writing with the name and full address (including postcode) of the person requesting the information included. The College will make the Publication Scheme available “free of charge” to all requesting the information within the UK. Applicants will receive a response within 20 working days of receipt of such a request at the College. Where the Publication Scheme is requested in “hard copy” format outside the UK, the College will charge £10 to cover the cost of postage.
For large print copies please indicate clearly in your application. We will endeavour to produce all documentation in this format if so requested, and particularly have readily available items listed under 8.2.1 and 8.3.1.
Charges Where the College levies a charge for information, and this is shown by a £ sign in the Publication Scheme, then a cheque must accompany the request for information. Cheques must be made payable to “Peterborough Regional College” and crossed A/C Payee.
Scale of Standard Charges. These are subject to change at any time and without prior notice. The charges will always be published below in the PRC Publication Scheme). A standard charge of £2 per single document listed (apart from 8.3.1 which is £5) is currently levied where “hard copy” is requested for UK delivery, unless Free of Charge is shown in a particular Section. (No charge is made for “hard copy” requests for the Peterborough Regional College Publication Scheme.) Where requests are made for overseas delivery of such material, outside the UK, then the College will levy an £10 charge per single item throughout, unless “Free of Charge” is shown for that particular section.
Exemptions to charges for College Publication Scheme Exemptions apply to all *current students, staff and Corporation Board Members at Peterborough Regional College. In the case of students they must quote their Enrolment Number, along with their mailing address details, and clearly state the information they require using the numbering system against each Section. Staff must quote their staff ID badge number and Staff Room location, as information for staff will be mailed internally. Corporation Board Members must provide their mailing address details.
Students, staff and Corporation Board members must apply in writing in the normal way, and service standards relating response times continue to apply and are “set out” below, under Availability of Data and Response Time.
* Current in this instance implies that the date of the application on the letter and postage-franking machine, or e-mail date, must coincide with a student’s enrolment period. If the application “falls outside” this period then a cheque must accompany the request, and full charges will be applied.
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 5 of 25 Approved: SLT Review date: May 2019
What About Information Not Covered By The Publication scheme? From 1 January 2005 you have the right, under the Freedom of Information Act 2000, to request any information held by a public authority, which is not already made available through the Publication Scheme. Requests again must be made in writing, and the College has 20 working days to respond, from receipt if payment. Our “Scale of Charges” in these circumstances is £25 per single item requested. Postage will be included in these charges to a UK destination. Where applications are made from outside the UK a standard additional charge of £10 will be levied to all such applications to cover the cost of postage and packing for each single item.
All *current students, staff and Corporation Board Members at Peterborough Regional College may request information which is not included in the Publication Scheme, “free of charge”. The definition of *current is that described above. In the case of students they must quote their Enrolment Number, along with their mailing address details. Staff must quote their staff ID badge number and Staff Room location, as information for staff will be mailed internally. Corporation Board Members must provide their mailing address details. In all cases applicants must state clearly the information they require.
We are not required to release information to which an exemption in the Act legitimately applies.
Exemptions – Part II of the Act includes 23 separate exemptions. The most relevant in a College context are:
Information Accessible To Applicant By Other Means (S21)
Information Intended For Future Publication (S22)
Law Enforcement (S31)
Health and Safety (S38)
Personal Information (S40)
Information Provided in Confidence (S41)
Legal Professional Privilege (S42)
Absolute Exemptions include:
Personal Data in Limited Circumstances
Information Reasonably Accessible to the Public by Other Means
Confidentiality
Disclosure Prohibited by Statute or Court Order
Information Belonging to a Third Party and a College is Holding It For a Third Party
For the full list of “Exemptions” – please use the link below that takes the reader to the front page of the Freedom of Information Act 2000 and the full index.
http://www.legislation.hmso.gov.uk/acts/acts2000/20000036.htm
Availability of Data and Response Time i. Part B of the Publication Scheme identifies the data that is currently listed.
Charges are shown for all items in the listing. Unless shown as free of Charge a standard £2 charge per single item, apart from 8.3.1, which is £5 per single item.
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 6 of 25 Approved: SLT Review date: May 2019
ii. We will respond within 20 working days of receipt of a request to supply information within the College Publication Scheme. The response time is dated from the date of receipt at College. Where a cost is incurred we will respond on receipt of payment, and again within 20 working days of the cheque arriving at the College. (Please be aware that the College does not receive post on Saturday’s and also over the Christmas - New Year period when College is closed for up to 11 consecutive days.)
Freedom of Information and Copyright Reproducing any material supplied by this College, under the Freedom of Information Act 2000, be it listed in the Publication Scheme or not, without the express permission of Peterborough Regional College, will be considered an infringement of copyright. Requests for permission should be made in writing and addressed to:
The Freedom of Information Officer, Peterborough Regional College, Park Crescent Peterborough. PE1 4DZ.
Feedback and Appeals It is important that this publication scheme meets your needs. We welcome suggestions for additional classes of information that could be included. We also welcome suggestions as to how the publications themselves might be improved. Any questions or comments about this scheme should be sent in writing to the address above. In cases of dissatisfaction where you wish to appeal against a decision the College has made, then please write to the Vice Principal Corporate Services at the following address:
Peterborough Regional College Park Crescent Peterborough PE1 4DZ
In your letter of appeal you will need to state clearly:
1. That you are appealing to a decision previously made by this College under the Freedom of Information Act, indicating the date of the letter sent from the College.
2. The reason for the appeal. 3. Any supporting evidence.
You will need to provide the College with a name and address to which to respond. The College will investigate the circumstances of your appeal and respond within 20 working days of receipt of your letter.
If we are unable to resolve any complaint, you can complain to the Information Commissioner, the independent body that oversees the Freedom of Information Act. The address is given below: Information Commissioner Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 7 of 25 Approved: SLT Review date: May 2019
PUBLICATION SCHEME FOR PETERBOROUGH REGIONAL: COLLEGE
This publication scheme lists information, which is available from the College. The scheme is split into eight main sections, each with a number of classes. The main sections are:
Index 1. Governance 2. Financial Resources 3. Human Resources 4. Physical Resources 5. Student Administrations and Support 6. Information Services 7. Teaching and Learning 8. External Relations
General Information
1. Currency of Documentation issued
Unless otherwise stated information below relates to *current documentation, or where in the case of Minutes of Meetings the last Minutes before the request was made. *Current means that currently in operation and in circulation in the College. However, where requesting certain information such as, for example, Prospectuses for the following session, these will be supplied as soon as they are published, and the College reserve the right not to respond within the time frame if the documentation is not ready for publication.
2. Single Copies of Documentation
The College will only supply in all cases single copies of documentation requested.
3. Where Minutes of Meetings are requested the College may only publish non- reserved information - that is Part 1 Agenda Items. Part 2 Agenda items may be “redacted” in part or whole. In such circumstances an explanation will be provided why “redaction” has taken place.
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 8 of 25 Approved: SLT Review date: May 2019
1. Governance
Introduction
This section covers information relating to the way the College is governed and how decisions are made. It includes information on the legal status of the institution, which individual member of staff or group within the organisation is responsible for specific functions and where they fit in the overall structure of the organisation. In some instances information from committee minutes will be exempt from disclosure where it contains personal information; information that may damage the commercial interests of the institution or that may threaten the health and safety of specific individuals.
1.1 Legal Framework
1.1.1
Class: Legal status of the College
Availability: Website
Charge: No Charge from Peterborough Regional College
Description: Corporation Status. The College was conferred by the Education Reform Act of 1988 and the Further and Higher Education Act of 1992
Both of these are available on the HMSO Website
www.legislation.hmso.gov.uk/acts.htm
1.2 How the institution is organised
This class contains information classes relating to how the College’s management structure is organised, and the function and purpose of each part of the management structure.
1.2.1
Class: How the institution is organised. College committees
Availability: Paper
Charge: £
Description Current College Management structure
1.2.2
Class: How the institution is organised. Organisational Structure Charts
Availability: Paper
Charge: £
Description: Management Organisational Structure
1.2.3
Class: How the institution is organised. Job Titles of Mgmt Post Holders
Availability: Paper
Charge: £
Description: Job Titles of Mgmt Post Holders and Descriptions
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 9 of 25 Approved: SLT Review date: May 2019
1.3 Information on the Content of the Institution
This class includes information made available by the College on The FE Mission Statement and relevant sections of the Corporation Plan.
1.3.1
Class: Information on the Institutional Context
Availability: Paper /Web
Charge: £
Description: Mission Statement
The College Website is: http://www.peterborough.ac.uk/college_info/mission.asp
1.3.2
Class: Information on the Institutional Context
Availability: Paper
Charge: £
Description: Relevant sections from Corporations Strategic Plan
1.3.3
Class: Information on the Institutional Context
Availability: Paper
Charge: £
Curriculum Quality
Annual Course Review and Evaluation
Course Approvals
Course Files and Records
Course Monitoring and Mgmt Cycle
Course Team Agendas and Minutes
Induction Arrangements
Internal Curriculum Audit
Internal Verification
Lesson Observation
Moderation of the Lesson Observation Process
Plagiarism and Appeals
Student Attendance Reporting
Student Handbook
Student Perception of Course
Student Guidance and Support
Student Lack of Academic Progress
1.3.4
Class: Government & Regulator Relations
Availability: Paper for first item listed, Web for second item listed.
Charge: £
Description Executive Summary of College 3 Year Development Plan 2003-2006
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 10 of 25 Approved: SLT Review date: May 2019
QAA reports for Higher Education Reviews may be obtained from the web address below
http://www.qaa.ac.uk/
Ofsted Inspection Reports 2004 for Peterborough Regional College – may be obtained from the Ofsted website address below: http://www.ofsted.gov.uk/reports/index.cfm?fuseaction=summary&id=130 613
1.4 Management Structure
This class contains information relating to how the College’s management structure is organised, and the function and purpose of each part of the management structure.
1.4.1
Class: Information on the Institutional Context – Management Structure
Availability: Paper
Charge: £
Description: Governing Body Membership
Schedule of Governing Body (Corporation Board) Meetings
Code of Conduct for Corporation Board
Terms of Reference of Corporation Board
Terms of Reference of Audit Committee
Terms of Reference of Terms of Reference
Terms of Reference of Curriculum and Quality Committee
Terms of Reference of Academic Board
Code of Practice for College Elections
Membership and Minutes and Papers of Corporation Board
Membership, Minutes and Papers of Audit Committee
Membership, Minutes and Papers of Finance and General Purposes Committee
Membership, Minutes and Papers of Curriculum and Quality Committee
Membership, Minutes and Papers of Human Resources and Students Policy Committee
Corporations Strategic Plan
Constitution Terms of Reference of Academic Board
Governance and Search Committee Constitution
Description of organisational governance sub-structures and Committees supporting them
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 11 of 25 Approved: SLT Review date: May 2019
Financial Resources Introduction
This section covers information on the College’s strategy and management of financial resources. Information that may damage the institution’s commercial interests will be excluded from publication. 2.1.1
Class: Finance
Availability: Paper
Charge: £
Description: Accounts as Published in current Annual Report
2.1.2
Class: Finance
Availability: Paper
Charge: £
Description: College Insurance arrangements.
2.1.3
Class: Finance
Availability: Paper
Charge: £
Description: Pension Guidelines.
2.1.4
Class: Finance
Availability: Paper
Charge: £
Description: Travel Arrangements Procedure.
2.2 Resource Planning
This class includes information that defines how the college undertakes its planning and resource allocation, how it regulates the deployment of resources and how it publishes the outcomes.
2.2.1
Class: Resource Planning
Availability: Paper
Charge: £
Description: Financial Rules & Regulations & Accounting instructions
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 12 of 25 Approved: SLT Review date: May 2019
2.2.2
Class: Resource Planning
Availability: Paper
Charge: £
Description: Accounts published in the current annual report
2.2.3
Class: Resource Planning
Availability: Paper
Charge: £
Description: Strategic Plan/ Mission Statement
2.2.4
Class: Resource Planning
Availability: Paper
Charge: £
Description: Published Annual Report
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 13 of 25 Approved: SLT Review date: May 2019
3 Human Resources and Personnel
This section covers information on the College’s strategy and management of human resources, rather than information relating to individual members of staff, which is exempt from disclosure as personal information. The information available covers personnel policies and procedures.
3.1.1
Class: Employment and Employee relations
Availability: Paper
Charge: £
Description: Health and Safety Policy
Disciplinary and Grievance Policy
3.1.2
Class: Employment and Employee Relations
Availability: Paper
Charge: £
Description: Job Advertisements See college web site
http://www.peterborough.ac.uk/hr/default.asp
3.1.3
Class: Employment and Employee Relations
Availability: Paper/Web
Charge: Free of Charge
Description: Freedom of Information Policy
3.2.1
Class: Equal Opportunities
Availability: Paper
Charge: £
Description: Equal Opportunity Policy
3.3.1
This class includes information on staff development and training, including induction programmes, probation and appraisal.
Class: Staff Development
Availability: Paper and Internet, the latter where *
Charge: £
Description: Induction and Probation Policy*
Appraisal Policy*
Investors in People Statement
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 14 of 25 Approved: SLT Review date: May 2019
4 Physical Resources
Introduction
Institutions are often substantial land and property owners in their own right. Classes in this section cover information at a strategic level relating to the institution’s management of its physical resources. Information that provides specific details of the institution’s future plans to alter its estate (e.g. proposals to purchase additional property) may be exempt from disclosure where such disclosure would damage the institution’s commercial interests
4.1. Estates
Class: Estates plan
Availability: Paper apart from where indicated with Web address
Charge: £
Description: The Colleges Estates strategy, commercially sensitive information will be excluded
Map of Main Site http://studentintranet.peterborough.ac.uk/tour/default.asp
Address of Main Site and Other City site locations http://www.Peterborough.ac.uk
5. Student Administration and
Support Introduction
This section contains information on how the College manages the administration and progression of their students from admission to course completion, including student support services. Information available within this section does not include specific student personal details, by virtue of being personal information.
5.1 Student Admissions, Progression and
Completion
Information relating to the admission/registration of new students, including policies and procedures covering the assessment of external qualifications and the creation of student records
5.1.1
Class: Information on Student Admission, Progression and Completion
Availability: Paper
Charge: £
Description: Admissions Statement
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 15 of 25 Approved: SLT Review date: May 2019
Student Qualifications on Entry as described in Prospectus
5.1.2
Class: Information on Student Admission, Progression and Completion
Availability: Paper
Charge: £
Description:
Range of student entrant percentages classified by age, gender, ethnicity, socio economic background, disability and geographical origin as returned to LSC.
Percentage Student Progression retention and achievement of data.
Data on qualifications awarded to students by percentage
Data on Student Destinations by Percentage
5.2 Student Accommodation
This class includes information relating to accommodation services
5.2.1
Class: Student Accommodation
Availability: Paper
Charge: £
Description: Accommodation Service Specifications Statement
5.3 Student Administration
This class includes information relating to areas of the maintenance of individual student records, including policies and procedures covering the management of the student records system itself.
5.3.1
Class: Student Administration
Availability: Paper
Charge: £
Description: Registry Security Policy
Registry Students Records Policies and Procedures
5.4 Student Admissions and Enrolment
This class includes information relating to the admission/enrolment of new students.
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 16 of 25 Approved: SLT Review date: May 2019
5.4.1
Class: Information on Student Admission, Progression and Completion
Availability: Paper
Charge: £
Description: Admissions Statement
5.5 Student Discipline
This class includes information relating to the conduct of disciplinary proceedings against students.
5.5.1
Class: Code and policies
Availability: Paper
Charge: £
Description: Student Disciplinary procedures
Student Complaints Resolution Procedures
Academic Appeals Procedures
Plagiarism Policy
5.6 Student Learning Support Services
This class includes information on student support services from an academic and learning perspective, particularly those not covered under Information Services.
5.6.1
Class: Student Learning Support Services
Availability: Paper
Charge: £
Description: Careers Education Policy
Disability statement
Race Equality Policy for Students
Basic Skills Policy
College Charter
5.7 Student Liaison
This class includes information relating to the structure and functioning of staff/student consultative committees or other liaison groups.
5.7.1
Class: Student Liaison
Availability: Paper Charge: £
Description:
Student Focus Groups Meetings Minutes
Description: Student Focus Groups Meetings Minutes
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 17 of 25 Approved: SLT Review date: May 2019
5.8 Student Policies
This class includes some key student policies not listed elsewhere in the scheme and published by the College.
5.8.1
Class: Student Policies
Availability: Paper
Charge: £
Description: Student Service Specifications
Alcohol and Drugs Misuse by Students Policy
Child Protection Policy
Policy on Harassment of Students
Admission of Ex Offenders Policy
5.9 Student Welfare
5.9.1
Class: Student Welfare
Availability: Paper
Charge: £
Description: Careers Service Policy
Health Service Policy
Financial Support Arrangements
Welfare Advice Services
5.10 Student Associations and Activities
This class contains information relating to the operation and activities of the Students’ Union and other clubs, associations and non-academic activities that are organised for or by the students
5.10.1 Student Associations and Activities
Class: Student Associations
Availability: Paper
Charge: £
Description: Students Union Constitution
Students Union – List of Officers
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 18 of 25 Approved: SLT Review date: May 2019
6. Information Systems
Introduction
This section covers those functions within the College that provide access to information to the student body and both academic and administrative staff. These include libraries, computing services and information support services.
Information services inevitably hold large quantities of personal data that are exempt from general disclosure.
6.1 Availability and conditions of use of facilities
Information in these classes provides details about who can access systems and services and the facilities that they can access. They also provide assurance for external bodies/individuals that rules exist to ensure that breaches of conditions of use (e.g. breach of copyright, email spamming of an external site) are appropriately dealt with.
6.1.1
Class: Availability and conditions of use of facilities
Format: Paper/Web*
Availability: £
Description: A range of Leaflets detailing Library Services and conditions of use
*JANET Acceptable Use Policy http://www.ja.net/documents/use.html
Staff e- mail policy
Student Internet Access Policy
Student Code of Conduct IT
6.2 Policies with regard to data and Information
Information in this class offers assurances to data subjects, whether they are individuals or companies that deal with the institution, that data relating to them is being handled well, minimising the risk of unauthorised access or disclosure
6.2.1
Class: Policies with regard to data and Information
Availability: Paper
Charge: £
Description: Data retention and archive policy
Data Protection Policy
Registry Security Policy
Registry Students Records Policies and Procedures
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 19 of 25 Approved: SLT Review date: May 2019
Class: Scope of Collections held
Availability: Web, Paper
Charge: £
Description: Details of the library collections available in the in the College Library.
6.3 Procurement and Disposal Policies
Information in this class offers assurances that monies are being appropriately spent and assurances that procurement is fair and open. The disposal policies also assure that the institution is making correct and appropriate use of funds.
6.3.1
Class: Purchasing of goods & services
Availability: Paper,
Charge: £
Description: Procurement policy
6.4 Scope of Collections held
6.4.1
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 20 of 25 Approved: SLT Review date: May 2019
7. Teaching and Learning
This section contains information regarding the management of teaching and learning within the institution including mechanisms for reviewing and ensuring the quality of teaching provided.
7.1 Academic Year Dates
This class should include information on the dates for the current Academic Year as well as future academic years (as far as is known).
7.1.1
Class: Academic Year Dates
Availability: Paper, Web
Charge: Free of Charge
Description: Full Time student Prospectus
Part Time Student Prospectus
HE Prospectus
Leaflet on Open Days for the current academic year
Academic Year Dates for at least 1 year in advance of the current year. (These are subject to change without notice, and correct at time of publication.)
Most items are available on the college website at http://www.Peterborough.ac.uk
7.2 Further course information
This class includes information relating to particular departments, also information relating to programmes and qualifications. (This class will not include information for which exemption might be claimed under S.43 Commercial Interest for example course learning materials and content)
7.2.1
Class: Course information
Availability: Paper – obtained through current Prospectus data
Charge: Free of Charge
Description: Term dates
Structure of courses
Overview or introduction to courses
Percentage Qualifications gained from previous academic year
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 21 of 25 Approved: SLT Review date: May 2019
7.3 Subject Review and Institutional Review
This class includes information about the institution’s internal quality audit programmes and annual review. It should also include information on the FE college’s internal procedures for assuring academic quality and standards.
7.3.1
Class: Information on Internal quality Procedures for assuring academic quality and standards
Availability: Paper
Charge: £
Description: Quality Procedures – Internal. Quality Handbook – overall document of papers listed below
Quality Policy
Quality Strategy
Equal Opportunities
Health and Safety
Assessment strategies processes and procedures
Latest Published summary of Cross College Student Perception of Course Data
A range of leaflets detailing PRC Library Services and Conditions of Use
7.3.2
Class: Internal quality programmes and review mechanisms – systems and Procedures only
Availability: Paper
Charge: £
Description: Quality Procedures Internal. Quality Mgmt Systems
College Charter
Complaints Guidance
Higher Education Quality Assurance Published Reviews relating to Programmes at PRC since 2003
Planning Cycle
Self Assessment Summary
Pro Achieve Course data benchmark summary. By appointment only in College. Please write to the FOI Officer if you wish to make an appointment at the address on Page This material can be accessed by appointment only and you will need to state the programme you are seeking such Benchmark data for – in your application.
Curriculum Quality - Annual Course Review and Evaluation - Course Approvals - Course Files and Records - Course Monitoring and Mgmt Cycle
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 22 of 25 Approved: SLT Review date: May 2019
- Course Team Agendas and Minutes - Induction Arrangements - Internal Curriculum Audit - Internal Verification - Lesson Observation - Moderation of the Lesson Observation Process - Plagiarism and Appeals - Student Attendance Reporting - Student Handbook - Student Perception of Course - Student Guidance and Support - Student Lack of Academic Progress
7.4 Staffing Structure of College
This class includes information about staff roles within Programme and support Areas, together with the organisational listing of the staff
7.4.1
Class: Staffing Structure of College
Availability:
We
b Charge: £
Description: Staff email and telephone contact details in
College Job Titles of academic staff and support
staff
7.5 Student Assessment Strategy
This class includes information on the regulations and/or policy governing student assessment.
7.5.1
Class: Student Assessment Strategy
Availability:
Paper - by personal inspection only. Please apply in writing in the same way as all other applications However, additionally provide a phone number where you may be contacted, so the Manager responsible for this area may phone you to arrange a mutually convenient time to visit the College.
Charge: No Charge
Description: The Exam timetable
7.5.2
Class: Student Assessment Strategy
Availability: Paper
Charge: £
Description: The Exam Appeal procedures
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 23 of 25 Approved: SLT Review date: May 2019
7.5.3
Class: Student Assessment Strategy
Availability: Paper
Charge: £
Description: Plagiarism Policy
Executive Summary of the Internal Verification Policy
7.5.4
Class: Student Assessment Strategy
Availability: Paper
Charge: £
Description: Awarding Body addresses and contact information
7.6 Tuition Fees
This class includes information relating to tuition fees for UK students, EU students and other international students, including information on when tuition fees
7.6.1
Class: Tuition Fees
Availability: Paper, web
Charge: £
Description:
Tuition fees for UK, EU and International students including information on when tuition fees will be payable and how to pay
Details of most course tuition fees can also be found on the College website at: http://www.peterborough.ac.uk/courses/default.asp Where the fee may not be quoted on the Web site please identify the course/programme, and request the information in writing as described in Part A of this Publication.
8. External
Relations
Introduction
This section covers information relating to the College’s relationship with its external environment. These include the formal reports the institution is required to provide to its funding bodies, arrangements with other institutions, how it manages its relationship with the local community and how it retains contact with its former staff and students.
8.1 Government & Regulator
Relations
This class relates to the information that the institution is legally obliged to make available to its funding and/or monitoring bodies. Such material may provide information as to how well the institution is performing.
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 24 of 25 Approved: SLT Review date: May 2019
8.1.1
Class: Government & Regulator Relations
Availability: Paper
Charge: £
Description: Executive Summary of College 3 Yr Development Plan 2003-2006
Executive Summary of College Self Assessment
8.1.2
Class: Government & Regulator Relations
Availability: Paper for first item listed, Web for second item listed.
Charge: £
Description
Executive Summary of College 3 Year Development Plan 2003-2006
QAA reports for Higher Education Reviews may be obtained from the web address below
http://www.qaa.ac.uk/
Ofsted Inspection reports 2004for Peterborough Regional College – see web address below: http://www.ofsted.gov.uk/reports/index.cfm?fuseaction=summary&id=130 613
8.2 Marketing and Recruitment
This class includes publications relating to student recruitment (UK and International) including the College prospectus.
8.2.1
Class: Marketing and Recruitment
Availability: Paper, Web
Charge: £
Description: Full Time student Prospectus See Note below
Part Time Student Prospectus See Note below
Higher Education Prospectus See Note below
Leaflet on Open Days for the current academic year
Information on entry requirements
Most items are available on the college website at http://www.Peterborough.ac.uk
Note: These documents are available in large print, as well as an abridged version in Braille. Please state in your application if you would like either the large print or abridged Braille version.
P106 Freedom of Information Policy Originator: Vice Principal (Corporate Services) Issue, May 2015, Page 25 of 25 Approved: SLT Review date: May 2019
8.3 Public Relations
Information included in this class is created help publicise our facilities and activities. The majority of such information will have been created for prospective and current students but may still be of considerable interest to those wishing to know more about what the institution has to offer and the activities of its students and staff.
8.3.1
Class: Press Releases
Availability: Paper, web
Charge: Free of Charge apart from Exam Results below where there is a £5 charge.
Description: The college website address is http://www.Peterborough.ac.uk
Recent “press releases” available on the website. http://www.peterborough.ac.uk/news/latestnews.asp
Student prospectus, Full time and Part Time and Higher Education. These documents are available in large Print and also an abridged version in Braille.
Exam Results overall College profile for last years full and part-time courses as requested.
Map and contact details on the website