pa bug, oct 28,2003 wfupload making the fupload process work darrell martin tuesday october 28, 2003...

PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD

Making the FUPLOAD Process Work

Darrell MARTIN

Tuesday October 28, 2003

Morning Session 1


• Review of the 5.4 Enhancement

• Discuss why the Wilkes Uni changes

• Show how to set up and use this new functionality

• Thanks to Gary Houck, SCT

Introduction


• History and Overview

• Set Up

• Processing

Topics of Discussion


History

• Developed in conjunction with the University of Illinois

• Referred to in release guide as ‘Internal Vendor Order Processing’

• Enhanced by Wilkes University to be more generally usable for any Journal data


Wilkes’ Changes

• Minor Record Layout adjustment

• Excel CSV input file format to WFUPLOAD

• Five additional fields were added to allow for Budget Journals, Accrual Period processing and NSF checking


Overview

• Create Excel data file and save in CSV

• Optional unique document numbering

• Optional Text record/s

• FTP file to Banner accessible directory

• Run WFUPLOAD to load GURFEED


Set Up


Processing

• Create a comma separated formatted file of data – Needs:– Header record– Detail record– Summary record– Text records – Optional

• Save formatted file in pre-defined directory as a .csv file


• Can use only the following items– COA, Index, FOAPAL– Doc Reference number– Encumbrance Num, item, sequence, action– Encumbrance type must be “L”– Any rule class– Transaction description – 35 spaces– Document Code is optional

Spreadsheet Requirements


Spreadsheet Requirements

• Must be in format specified in my Guide Notes (slightly altered to release notes)

• Save as a .CSV file• Do NOT have row or column headings in

CSV file or any blank rows (only shown in sample file as a guide)

• May reference a General Encumbrance for liquidation


Processing


Processing (cont.)

• Run FTP, or some other local process

– to copy the saved CSV Excel file from the submitter’s PC to the Banner jobsub directory.


Processing (cont.)

• Run WFUPLOAD – Finance Upload to GURFEED

• Process - PARMS:– System ID – Req.– Location – Req. (Directory/Path)– File Name – Req.– Run Mode – Audit/Update


Processing (cont.)


• WFUPLOAD will:– Assign doc num from FOMFSEQ if not in file– Check for duplicate Doc numbers– Check for Gen Encumb. Document– Check for valid FOAPAL, Rule Class, – Rename file if it is properly processed– Populate GURFEED and GURTEXT

Processing (cont.)


Processing (cont.)


Processing (cont.)

• Proceed as usual:– FURFEED– FGRTRNI– FGRTRNR

• Fix errors on FGAJVCD or FGAJVCQ• Note: if JV option is checked for FA auto

update GURFEED entries to a FA Expense will update Fixed Assets (same as a JV)


Summary

• General Spreadsheet load to GURFEED

• Use Excel CSV format

• Save/FTP file to directory for WFUPLOAD

• GURFEED now has header text capability for any internal interface

• GURFEED reporting and deleting capabilities


Questions and Answers

• Any Questions?


Thank You!

Darrell MartinFinance Systems Analyst

[email protected]

If you want the source code and instructions, please hand me your

business card / email address

mailto:[email protected]

pa bug, oct 28,2003 wfupload making the fupload process work darrell martin tuesday october 28, 2003...

Documents

wfupload wfupload

pa bug

wfupload processing

file slide

wfupload gurfeed

wfupload overview

wfupload history

wfupload questions