pa state system of higher education © 2009 pa state system of higher education tutorialnavigation...

PA State System of Higher Education

© 2009 PA State System of Higher Education

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BankBankInformationInformation

Emergency Emergency ContactContact

AddressAddress

Personal Personal DataData

ESSESSNavigationNavigation

WelcomeWelcome

Portal LoginPortal Login

HelpHelp

SavingsSavingsBondsBonds

Online PayOnline PayStatementStatement

AbsencesAbsences

LeaveLeaveBalancesBalances

BenefitsBenefitsParticipationParticipation

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Ethnicity / Race

Welcome to the Welcome to the Employee Self-ServiceEmployee Self-Service Tutorial. Tutorial.This tutorial is intended to guide the userThis tutorial is intended to guide the user

through the pages of the through the pages of the ESS System, ESS System, as well as the PASSHE Self-Service Portal.as well as the PASSHE Self-Service Portal.

Welcome to the Welcome to the Employee Self-ServiceEmployee Self-Service Tutorial. Tutorial.This tutorial is intended to guide the userThis tutorial is intended to guide the user

through the pages of the through the pages of the ESS System, ESS System, as well as the PASSHE Self-Service Portal.as well as the PASSHE Self-Service Portal.

Introduction

For this tutorial, thepages of EmployeeSelf-Service will

appear in this area.

These tutorial buttons provide shortcuts to the slides containingthe appropriate pages. Only use these buttons if you have already

been through this tutorial. If this is your first time, press the spacebar to step through the slides in order. When the slide is done a message

will display at the bottom.

Home ESS

Overview

Press the Spacebar to continuePress the Spacebar to continue






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PASSHE Website

At the passhe.edu webpage, where do I find the Portal?Navigate to the System HR area of the PASSHE website and then look for the ESS page under the Human Capital Management area.

At the passhe.edu webpage, where do I find the Portal?Navigate to the System HR area of the PASSHE website and then look for the ESS page under the Human Capital Management area.

Click the link tothe Portal provided.


http://www.passhe.edu/executive/HR/SystemHR/HRS/Pages/ess.aspx






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PASSHE Enterprise Portal

At the Portal welcome page, how do I log into the Portal? At the Portal welcome page, how do I log into the Portal?

Enter your PASSHE Active Directory

username and password.

Click this buttonto login.








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PASSHE Portal > Welcome Page

Once in the portal, how do I get to Employee Self-Service? Once in the portal, how do I get to Employee Self-Service?

Click the Employee Self-Service tabin the top level navigation

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Employee Self-Service > Navigation


The Employee Self-Servicetab has changed color to

show that it is the active tab.

Select a group fromthe Navigation bar

or…

How do I navigate Employee Self-Service? How do I navigate Employee Self-Service?


Select a link from the ESS Menu

Any updates or news about ESS will

show here






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Sub-Navigation

Each section of Employee Self-Service will have a second level of menu pages that offers a list of the available screens and a description of what features they offer. As with the previous page you can click in the “Detailed Navigation” pane on the left or click a link in the menu to get to an ESS iView.

Select a link fromthe sub menu.

Click an entry in the navigation.The select screen

is highlighted.








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Personal Information > Personal DataEmployees can use this iView to display their basic HR data. This data includes name, personnel number, title, date of birth, position in PASSHE, job classification, start and service dates, etc.


The highlight hasswitched to thecurrent view.

Personal Data isretrieved from the

HR system.

Link to more information

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Personal Information > Address

This iView will show users a list of the stored addresses in the HR system. This can include permanent and mailing addresses.


AddressAddress

Select a row fromthe address table.

Address details aredisplayed below.

Employees can update their phonenumber by clicking

here.






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Personal Information > Contact

This page displays the contact information you have listed for the person to contact in case of an emergency.You can also choose to update the current contact information, or remove your current contact and add a new one.








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Personal Information > Bank Info

This iView will show users a list of the stored bank accounts in the HR system.


Select a row fromthe account table.

Account details aredisplayed below.







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Personal Information > Ethnicity/Race

The ethnicity and race classification system has changed to reflect more specific choices. This page will allowyou to either confirm the new ethnicity/race information or update your information to the new standards.

Click the buttons to either confirm or

update your information.

If your stored infois incorrect, then

make a new selectionand click

“Update Information”







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Benefits Participation Overview

Employees can access this screen to see a list of all the benefit plans they are enrolled. These plans can include Health, Insurance, Retirement & Savings, Flexible Spending Accounts, and other related programs. A user can then select a single plan and see the details of his/her

enrollment in that particular plan.



Click a plan’s link to see the

enrollment details.






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Benefits > Plan Details

Employees can access this screen to see a list of all the benefit plans they are enrolled. These plans can include Health, Insurance, Retirement & Savings, Flexible Spending Accounts, and other related programs. A user can then select a single plan and see the details of his/her

enrollment in that particular plan.



Click here to go back.Click a button to go

to the provider’s site, or to see more info about the plan type.

If the plan has enrolled dependents, they will

display here.

Plan details, costs,and/or contributions

are shown here.






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Leave & Time > Leave Balances

This screen will show the employee a table that lists all the leave types they have available. For each leave type, the table will show the amount on hours earned, used, and the available balance.


LeaveBalances

Table of all Leavebalance information

Useful information

Click here to get info






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Leave & Time > Absences

This screen will show the employee a table that lists all the leave types they have available. For each leave type, the table will show the amount on hours earned, used, and the available balance.


Absences

Select the start and enddate and click the

display results button.

Table of all absencesthat occurred in the

selected perioddisplays.






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Payroll > Online Pay Statement

The online pay statement is an online version of the pay statement that every employee receives with their paycheck.. This is not an exact replica of the pay statement, but it does display the same information. If you wish to see more information about the online pay statement,

consult the ESS manual.


Online Pay Online Pay StatementStatement

There are 3 options for searching for statements:

1. Current Pay Statement – Newest2. Select by Pay Date

3. Search within a period.

Select the pay date fromthe drop-down, or inputstart and end dates for

Search by period option.

Click the displaybutton to see

search results orfor statement to

display (if only 1result).






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After clicking Display Results, a

table will appear if thenumber of results is more

than one.

Select a row in the tableand click the button.






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Use these links to go back or to display

a printer friendly version.






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Payroll > Savings Bonds


SavingsBonds

Employees can use this screen to view a listing of all the Savings Bonds they have purchased through the State System and see the bond details and ownership / beneficiary records.

Click the link to see the bond purchase details.

Click the link to see the bond ownership details.






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Payroll > W-4 Information

This screen will show employees their current federal W-4 tax withholding information. Using this screen, employees can also update their withholding information, should the need arise to change your information.

Note: Updates to W-4 information will not apply until the start of the next pay period.


Click the button toupdate your information.







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Help

Where do I find documentation on Employee Self-Service?

ESS documents are found by clicking the

help link

HelpHelp






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Portal Log Off


How do I exit Employee Self-Service and the Portal? How do I exit Employee Self-Service and the Portal?

Click theLog Off link

Click Yes

Note: If you have a popup blocker active, it may prevent the logoff confirmation box from appearing.

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