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PACC V / PAMS XXXI PACC V / PAMS XXXI Hotwash Hotwash 10 August 2007 10 August 2007 (D+5) (D+5)

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Page 1: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

PACC V / PAMS XXXIPACC V / PAMS XXXI

HotwashHotwash

10 August 200710 August 2007(D+5)(D+5)

Page 2: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

Meeting TakeawaysMeeting Takeaways

• PACC V / PAMS XXXI ReviewPACC V / PAMS XXXI Review

• Committee / Sub-committee FeedbackCommittee / Sub-committee Feedback Three (3) UpsThree (3) Ups Three (3) DownsThree (3) Downs RecommendationsRecommendations Overall Assessment Overall Assessment

• PAMS XXXII OverviewPAMS XXXII Overview

After Action Review for PACC V / PAMS XXXI

Page 3: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

Australia (1/11) BangladeshBrunei (1/1)BurmaCambodia (1/2)Canada (1/1)

Japan (1/4)Korea (ROK) (1/5)LaosMadagascarMalaysia (1/1)Mongolia (1/2)

Nepal (1/1)New Zealand (1/1)North KoreaPapua New GuineaPhilippines (1/3)Singapore (1/3)Sri Lanka (1/3)ThailandTonga (1/0)United States (1/20)*Vietnam (1/2)

*Chile (1/2)ChinaEast TimorFiji *India (1/2)Indonesia (1/8)

PACC V Attendees PACC V Attendees (COAs/Staff)(COAs/Staff)((as of: 11 Aug 07)

COAs = 19COAs = 19Staff = 72Staff = 72

Blue = Invited Green = Attending Brown = Declined Red = No Invite Italics = T10 (lodging only) * Vice Attending

Page 4: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

Australia (18) BangladeshBrunei (3)BurmaCambodia (3)Canada (6)

Japan (10)Korea (ROK) (12)LaosMadagascarMalaysia (5)Mongolia (8)

Nepal (4)New Zealand (12)North KoreaPapua New GuineaPhilippines (5)Singapore (7)Sri Lanka (5)ThailandTonga (6)United States (18)*Vietnam (5)

*Chile (5)ChinaEast TimorFiji *India (17)Indonesia (5)

PACC V Attendees PACC V Attendees (Bilats)(Bilats)((as of: 11 Aug 07)

Attendees = 19Attendees = 19Bilaterals = 154Bilaterals = 154

Blue = Invited Green = Attending Brown = Declined Red = No Invite Italics = T10 (lodging only) * Vice Attending

Page 5: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

*Australia (5/8) Bangladesh (2)Brunei (2)BurmaBurmaCambodia (2) ADF

Canada (3)*Chile (3)China (3)

Madagascar (1)*Malaysia (2)Maldives (1)Mongolia (2)Nepal (1)*New Zealand (2)North KoreaNorth Korea Pakistan (3)

Papua New Guinea (1)Philippines (2)RussiaSingapore (4)Sri Lanka (2)ThailandTonga (1)United Kingdom (1)*United States (5/6)Vanuatu (1)Vietnam (2)

East Timor (1) ADF

Fiji Fiji *France (4)*India (2/1)*Indonesia (2/2)Japan (2/5)Korea (ROK) (2)LaosLaos

PAMS XXXI AttendeesPAMS XXXI Attendees((as of: 11 Aug 07)

Nations: 29Nations: 29Attendees: 86Attendees: 86

Blue = Invited Green = Attending Brown = Declined Red = No Invite Italics = T10 * = Guest Speaker

Page 6: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

SyndicatesSyndicates

Syndicate #1 Syndicate #1

Syndicate #2 Syndicate #2

Syndicate #3 Syndicate #3

Syndicate #4Syndicate #4

Syndicate #5Syndicate #5

Green = NE AsiaGreen = NE Asia Brown = S. Asia Brown = S. Asia Black = SE AsiaBlack = SE Asia Blue = Oceania Blue = Oceania Red = OtherRed = Other

Syndicate Leadership Syndicate Leadership (as of: 06 Aug 07)

Leader Leader / / Assist.Assist. / / MSRMSR

AS / BG / JA

PK / PG / ID

SN / CA / US

SL / FR / AS

US / RP / IN

(MAJGEN Kelly)

(Mr Hilkert)

(BRIG Hossain) (LTCOL Sano)

(MAJGEN Kamal) (CAPT (N) Aleale) (LTCOL Mamahit)

(MAJGEN DeSilva) (LTCOL Le Henaff) (CAPT O’Day)

(COL Jarkowsky) (COL Yano) (LTCOL Pande)

(COL Lim) (COL Duhamel)

Page 7: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

Syndicate

1Syndicate

2Syndicate

3Syndicate

4Syndicate

5

Topic 1 MG Aldunate

Chile

BRIG Amin

Pakistan

COL Lim

Singapore

Col McCone

New Zealand

LtCol Pande

India

Topic 2 COL(P) Brown

US

LtCol Toh

Singapore

Col Duahamel

Canada

LtCol LeHanaff

France

LtCol Heluin

France

Topic 3 Brig Hossain

Bangladesh

MG Balusuriya

Sri Lanka

LtCol Rahman

Bangladesh

COL Agena

US

Col Yano

Philippines

Topic 4 LtCol Cliffe

New Zealand

BRIG Williams

Australia

Col Dewan

India

MG De Silva

Sri Lanka

LtCol King

Australia

Syndicate Panelists Syndicate Panelists (as of: 10 Aug 07)

Page 8: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

Spousal Program AttendeesSpousal Program Attendees(as of: 10 Aug 07)

Brunei (1)*Brunei (1)*Canada (3)*Canada (3)*Chile (1)*Chile (1)*France (4)France (4)India (1)*India (1)*Indonesia (4)*Indonesia (4)*Japan (1)*Japan (1)*Korea (2)*Korea (2)*Malaysia (1)*Malaysia (1)*Maldives (1)Maldives (1)Mongolia (1)*Mongolia (1)*Nepal (2)*Nepal (2)*New Zealand (1)*New Zealand (1)*Philippines (1)*Philippines (1)*Sri Lanka (3)Sri Lanka (3)United Kingdom (1)United Kingdom (1)

* Totals for PACC = 14* Totals for PACC = 14 Totals for PAMS = 41Totals for PAMS = 41

Australia (15)*Australia (15)* (Co-hostesses, Guest Speakers, Delegates, (Co-hostesses, Guest Speakers, Delegates, Observers & Staff)Observers & Staff)

United States (9)*United States (9)* (Co-hostesses, co-chair, Delegates & (Co-hostesses, co-chair, Delegates & Observers)Observers)

United States (2)United States (2) (DAOs)(DAOs)

United States (3)United States (3) (Staff)(Staff)

Green = N Asia Brown = S.Asia Black = SE Asia Blue = Oceania Red = Other

Page 9: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

Australia ARMA Bangladesh DATT

Cambodia Not attendingCanada Not attending Chile ARMA

China ARMA

East Timor Not attendingFiji DATT(PNG, Tonga, Vanuatu)

India ARMA

Indonesia ARMA

US DATT/ARMA AttendanceUS DATT/ARMA Attendance (as of: 11 Aug 07)(as of: 11 Aug 07)

Japan ARMA

Korea (ROK) A-ARMA

Malaysia DATT Mongolia Not attending Nepal DATT

New Zealand Not attending Pakistan Not attendingPhilippines ARMA

Singapore ARMA(Brunei)

Sri Lanka DATT(Maldives)

Vietnam DATT

(COL Judge) (COL Leapheart)

(LTC Koehlmoos)

(COL Huber)

(COL Gillette)

(LTC Reardon)

(COL Rindone)

(COL Richards)

(LTC Sweeney)

(COL Weintraub)

(LTC Chapman)

(LTC Mullaly)

(COL Seabaugh)

(COL Chakwin)

(LTC Oxley)

Page 10: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

PACC V AgendaPACC V Agenda(as of: 06 Aug 07)

Integrates changes recommended from COAs (PACC IV)

Sun Mon Tue Wed Thu Fri

AM

PM

LUNCH

EVE

ArrivalOps

ArrivalOps

Welcome Dinner

MilitaryDisplay

Bilateral Mtg #1 Multilat

.Mtg #1

Multilat.Mtg #2

Bkfst #1 Bkfst #2

BilateralMtg #3

Bilateral Mtg #2

FarewellDinner

DepartureOPS

DepartureOPS

DepartureOPS

Open

5 Aug 07 6 Aug 07 10 Aug 079 Aug 078 Aug 077 Aug 07

Buffet Buffet Buffet Harbour Lunch

CulturalVisit

Opening Ceremony

Reception

Page 11: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

Sun Mon Tue Wed Thu Fri Sat

AM

PM

LUNCH

EVE

ArrivalOps

ArrivalOps

Opening Ceremony

SeminarSession #2

OpeningReception

SeminarSession #1

Military Display

Visit

Plan Cmt Steer Cmt

SyndicatePanels

DepartureOps

Introductionactivities AAR

IWGMeeting

Maintains the Proven, Successful PAMS Model

Open Open

SeminarSession #3

SeminarSession #4

Closing Ceremony

DepartureOps

BBQ lunch Open Lunch

DepartureOps

Cultural Visit

5 Aug 07 6 Aug 07 10 Aug 079 Aug 078 Aug 077 Aug 07 11 Aug 07

PAMS XXXI AgendaPAMS XXXI Agenda(as of: 06 Aug 07)

FarewellDinner

SyndicateTeam builder

Page 12: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

Co-host PartnershipCo-host Partnership

Structure: Structure: Solid PACC / PAMS Planning Model (MOU / TOR / ICCH)Solid PACC / PAMS Planning Model (MOU / TOR / ICCH) Combined Secretariat employing tailored C2 structure (lead nation)Combined Secretariat employing tailored C2 structure (lead nation)

Coordination:Coordination: Site Survey / Planning Conferences (CDC, IPC, FPC)Site Survey / Planning Conferences (CDC, IPC, FPC) Information-based (Email, APAN website, and VTCs)Information-based (Email, APAN website, and VTCs)

Cost-sharing: Cost-sharing: MOU-based sharing of costs ~ a Win-Win-Win modelMOU-based sharing of costs ~ a Win-Win-Win model US:US: US attendees (delegates, staff & US Escorts), US Supplemental US attendees (delegates, staff & US Escorts), US Supplemental

Program, Title 10 Delegations & Guest Speakers, Farewell DinnerProgram, Title 10 Delegations & Guest Speakers, Farewell Dinner Partner:Partner: In-country support (LOG, Security, COMMS, etc), Opening In-country support (LOG, Security, COMMS, etc), Opening

Reception, Military Display, Reception, Military Display, Cultural & Spousal Programs (optional)Cultural & Spousal Programs (optional) Shared:Shared: Meeting Facilities (A-V), Combined Secretariat Facilities, Meeting Facilities (A-V), Combined Secretariat Facilities,

Official Mementos and CertificatesOfficial Mementos and Certificates

A Solid Demonstration of Regional Partnering

Page 13: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

2nd PAMS co-hosted with ADF in Sydney (last in ’89)

1st PACC/PAMS hosted in Australia and Oceania

ADF Observer Team (x3) @ P4/P29 in Bangkok (Aug 05)

ADF Rep @ PACC/PAMS IWG#3 in Bangkok (Mar 06)

ADF Observer Team (x4) @ P30 in Fiji (Sep 06)

ADF Reps (x3) @ PACC/PAMS IWG #5 in Jakarta (Mar 07)

C2 arrangement outlined in MOU

C2 model employed, ADF lead / US spt.

Secretariat C2 PrinciplesSecretariat C2 Principles

Building on our Longstanding Relationship with Key Ally

Page 14: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

COMBINED SECRETARIATCOMBINED SECRETARIAT

PACC IV Co-Hosts LTGEN CA & CSA

PAMS XXIX Co-Hosts MAJ GEN DCA & CG USARPAC

PACC/PAMS Co-Chairmen COL DSIE & COL G3/5-IMA

PACC/PAMS Organizing Committee Project Officer & Program Director

CSA Spt Cell(DA/G3 & OCSA)

•CSA Travel•Read aheads•Bilateral Meetings•DATT Meeting•Protocol Affairs

USARPAC Spt Cell(G3/5 & OCG)

•CG Travel•Read Aheads•Bilateral Meetings•Sub-regional Mtgs•DATT Meeting•Delegate Interface•Protocol Affairs

•Communication•Information Tech.•Office Equipment•Audio-Visual Spt.•Lighting & Sound

•Transport•Facilities•Contracting•Budget Management•Medical Spt.

SupportSub-Committee

Technical SptSub-Committee

•Events Proceedings•Ceremonies•Sports Events•Military Visit Prog.•Moderators/Recorders•Social Events•Cultural Program •Spousal Program•Events Reports

Program & CeremoniesSub-Committee

•Public Relations•Public Information•Press Conference•PAMSGRAM•Photo / Video Spt.•Information Mgmt•Website

Public AffairsSub-Committee

Administration Sub-Committee

•Orderly Room•Registration•ARR/DPT OPS•Planning & Steering Cmt•AAR / Hotwash•Legal Affairs

•VIP ARR/DPT OPS •VIP Support

•Security•Badges•Intelligence•Interagency Coord

Protocol & SecuritySub-Committee

PACC/PAMS Coord Cell

•Read Aheads•Multilat/Bilat Mtgs•Delegate Interfaces•Protocol Affairs

Planning Cmt.Planning Cmt.Steering Cmt.Steering Cmt.

Page 15: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

Organizing Committee Organizing Committee (Maj Ferguson & Mr. Slattery)

• Three (3) Ups ~ (+): Solid model (MOU/ICCH) and design We selected the right venue 3 Party partnership resulted in Win-Win-Win

• Three (3) Downs ~ (-): Significant personnel turbulence Late re-designation of categories Timing conflicts between program and reality

Page 16: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Recommendations: Attempt to match the Hilton capabilities in future Continue model and on-site meetings Return to separate MOU and TOR APAN continues to add value Leverage these events for best advantage

• Overall assessment: Solid planning, advance observer opportunities (Thailand and Fiji), the IWG process, smart outsourcing and cooperation led to effective execution and positive experiences for all attendees.

Organizing Committee Organizing Committee (Maj Ferguson & Mr. Slattery)

Page 17: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Three (3) Ups ~ (+): Pre-prepared ID badges were helpful Registration ran efficiently Co-located workroom, conference rooms made staff

coordination easy

• Three (3) Downs ~ (-): More staff required for “surge” requirements (only one

laptop was available) Should have better set up for Title X & Protocol (space

was tight, delegates looked a little confused) A lot of people requested different information for

reports

Administration sub-cmtAdministration sub-cmt(Maj Hay & Ms. Jardine)

Page 18: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Recommendations: Have a more flexible database Have pre-designed reports established Provide adequate space for Title X & Protocol

processing Have more laptops available for “surge”

requirements

• Overall assessment: Overall, registration was effective & responsive. Coordination was easy due to co-location of work areas.

Administration sub-cmtAdministration sub-cmt(Maj Hay & Ms. Jardine)

Page 19: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Three (3) Ups ~ (+): Vehicle transport to and from Sydney Airport to

Hilton Accommodations met or exceeded expectations Compatible Protocol practices between co-hosts

• Three (3) Downs ~ (-): Need better coordination for memento purchases Categories of invitees to events need to be clearly

defined both on-line and upon check-in Inability to define VIP delegations (delegate vice

support staff) for PACC

Protocol Cell Protocol Cell (Maj Hay & Ms. Bradshaw)

Page 20: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Recommendations: Synchronization of memento efforts Clearly identify which delegates and support

staff are invited to each event in advance Separate but nearby area to the registration

desk for Protocol and Title X functions

• Overall assessment: ADF Protocol Team did an outstanding job with overall coordination of all events. Were extremely flexible to all last minute changes and requests from all delegates and staff members.

Protocol Cell Protocol Cell (Maj Hay & Ms. Bradshaw)

Page 21: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Three (3) Ups ~ (+): Welcome Tea showcased Australian goods and

travel/tour opportunities Sufficient time to freshen up for all events Spouse gifts and conference bags exceeded

expectations

• Three (3) Downs ~ (-): Make a separate presentation for PACC and PAMS

spouse gifts More-co-host escorts for the spouse program Need to purchase and bring excess gift stock

Protocol Cell - Spousal Protocol Cell - Spousal (Maj Hay & Ms. Bradshaw)

Page 22: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Recommendations: Keep it simple, relaxed, flexible and not overly

programmed Present gifts to the PAMS spouses at a separate

time and location from the PACC spouses Because of the different customs and languages,

additional dedicated co-host escorts are needed for the spouses

• Overall assessment: Ladies were relaxed, enjoyed each others’ company and saw a little bit of Sydney

Protocol Cell - Spousal Protocol Cell - Spousal (Maj Hay & Ms. Bradshaw)

Page 23: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Three (3) Ups ~ (+): Active planning participation of NSW

police Good cross-agency communication during

planning & execution Safely executed

• Three (3) Downs ~ (-): No documented security plan No means to share information without

violating OPSEC

Security Cell Security Cell (Maj Buckingham & Mr Hebblethwaite)

Page 24: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Recommendations: Ensure security planning begins at CDC and is

continually updated Bring security agencies together for all

planning conferences Utilize US Embassy to pass sensitive planning

information as means to maintain OPSEC

• Overall assessment: Well done. Ongoing threat assessment during planning, ensured appropriate of security measures.

Security Cell Security Cell (Maj Ferguson & Mr Hebblethwaite)

Page 25: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Three (3) Ups ~ (+): Warm welcome that continued throughout event with

use of escort officers Bilateral abilities were well received and beneficial to

all attendees Openness during multilateral discussion and

appropriate moderator support

• Three (3) Downs ~ (-): APANS website & read ahead material insufficiently

advertised Interpreter provision and provision of presentations

prior to execution No other complaints!! (Correct naming!)

P5 Program & Ceremonies sub-cmtP5 Program & Ceremonies sub-cmt(Maj Ferguson & Mr. Devlin)

Page 26: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Recommendations: Don’t change format (Basic) EO (PACC/PAMS/guests) daily briefing and use

of message system Single table for PACC breakfast Allow for principals-only part in future

• Overall assessment: No requirement to change anything. All thought highly of program, facilities and event execution.

P5 Program & Ceremonies sub-cmtP5 Program & Ceremonies sub-cmt(Maj Ferguson & Mr. Devlin)

Page 27: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Three (3) Ups ~ (+): Team Building Event Military Visit Host Nation Cultural Entertainment

• Three (3) Downs ~ (-): Contracted audio/visual support Last minute cancellations/no shows to events Lack of visibility for interpreter/support staff

P31 Program & Ceremonies sub-cmtP31 Program & Ceremonies sub-cmt(Maj Buckingham & Mr. Kajiwara)

Page 28: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Recommendations: No need for co-moderators

• Overall assessment: Outstanding planning and preparation resulted in a memorable event; that displayed the best of Australian culture and the Australian Army Soldier

P31 Program & Ceremonies sub-cmtP31 Program & Ceremonies sub-cmt(Maj Buckingham & Mr. Kajiwara)

Page 29: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Three (3) Ups ~ (+): Guest Speaker selection Core Program (Plenary/Syndicate) Australian Escort Officers

• Three (3) Downs ~ (-): Last minute syndicate position changes More information for all escort officers

Syndicate OperationsSyndicate Operations(Maj Buckingham & Mr. Kajiwara)

Page 30: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Recommendations: Nametags for the syndicate rooms

• Overall assessment: Guest speaker presentations and syndicate discussions continue to improve each year.

Syndicate OperationsSyndicate Operations(Maj Buckingham & Mr. Kajiwara)

Page 31: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Three (3) Ups ~ (+): Learning/sharing/exchange experience Networking/interaction/developing

relationships Overall Australian Program of Events

• Three (3) Downs ~ (-): Noting dietary restrictions/constraints More detailed information available

(internet)

P31 Delegate FeedbackP31 Delegate Feedback(Maj Buckingham & Mr. Kajiwara)

Page 32: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Recommendations: Continue PAMS event with current format Consider Senior NCO participation

• Overall assessment: Great PAMS!

P31 Delegate FeedbackP31 Delegate Feedback(Maj Buckingham & Mr. Kajiwara)

Page 33: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Three (3) Ups ~ (+): Good information exchange/coordination Excellent support from CONSOL Vendors very responsive

• Three (3) Downs ~ (-): Staging connections personnel stretched thin Too many hands in the pot Roles & responsibilities not well enough defined

Support sub-cmtSupport sub-cmt(Maj Hay & MAJ Roberts)

Page 34: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Recommendations: Arrive day sooner—too many meetings stacked Identify all requirements early Keep those who don’t have to know or don’t have

decision authority busy with something else Post a detailed list of roles and responsibilities of

all key personnel

• Overall assessment: All went well with a few minor issues

Support sub-cmtSupport sub-cmt(Maj Hay & MAJ Roberts)

Page 35: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Three (3) Ups ~ (+): Daily synch meetings with combined secretariat Close coordination with DPUB and US Secretariat

to get necessary info in a timely manner

• Three (3) Downs ~ (-): Inadequate phones & work space, and no internet

to efficiently accomplish mission Non attributional discussions in bilateral

meetings not PA-friendly Misperception about PA mission vs official

photographer

Public Affairs sub-cmtPublic Affairs sub-cmt(Maj Hay & SFC Bhatti)

Page 36: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Recommendations: Provide funding for PA representative at

conferences Provide dedicated official photographers x3

(PACC/PAMS x4) PAG verbally administered to senior officers

• Overall assessment: A very successful and well-planned & coordinated event. This event was an unparalled success and was greatly enhanced by the outstanding support of the DPUB Team.

Public Affairs sub-cmtPublic Affairs sub-cmt(Maj Hay & SFC Bhatti)

Page 37: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Three (3) Ups ~ (+): Access to broadband and wireless internet in

every room Use of built-in AV equipments in hotel via staging

connections Excellent support from business center

• Three (3) Downs ~ (-): Lateness of AV set up Admin rights to local computer accounts No internet cafe

Technical Support sub-cmtTechnical Support sub-cmt(Maj Hay & Mr. Cheng)

Page 38: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Recommendations: Build wireless internet café deployable package Purchase ASm-based cell phones and rent SIM

cards Establish a file format standard in office 2003 or

2007

• Overall assessment: Teamwork critical to success of the conference. ADF provides syndicate notebooks to reduce IT equipment rental.

Technical Support sub-cmtTechnical Support sub-cmt(Maj Hay & Mr. Cheng)

Page 39: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

P32 Guest Speaker OffersP32 Guest Speaker Offers(Offers received at the PAMS XXXI Steering Cmt.)

Speaker OffersSpeaker OffersTopicsTopics

Green = NE AsiaGreen = NE Asia Brown = S. Asia Brown = S. Asia Black = SE AsiaBlack = SE Asia Blue = Oceania Blue = Oceania Red = OtherRed = Other

ID / SL • Gaining and Maintaining Situational Understanding in the Contemporary Operating Environment.

• Training and Educating Forces for Success in Complex Coalition Operations.

• Transitioning from Conflict to Post-conflict Coalition Operations.

• Employing Cooperative Inter-agency Approaches during Post-Conflict Operations.

• Any Topic

Theme:Theme: Critical Land/Security Forces’Critical Land/Security Forces’ Challenges

CL / KS (SL)

CA / FR

AS / MY

Page 40: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

SyndicatesSyndicates

Syndicate #1 Syndicate #1

Syndicate #2 Syndicate #2

Syndicate #3 Syndicate #3

Syndicate #4Syndicate #4

Syndicate #5Syndicate #5

Green = NE AsiaGreen = NE Asia Brown = S. Asia Brown = S. Asia Black = SE AsiaBlack = SE Asia Blue = Oceania Blue = Oceania Red = OtherRed = Other

P32 Syndicate Leader/Facilitator OffersP32 Syndicate Leader/Facilitator Offers (Offers received at the PAMS XXXI Steering Cmt.)

PK / NZ

LeaderLeader / / Assist.Assist. / / MSRMSR

ID / BG

CH / SL

JP / MY

US / MV

Page 41: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Jun 06Jun 06 - Exchange of Letters for co-hosting- Exchange of Letters for co-hosting

• Sep 06Sep 06 - PAMS XXX and PACC/PAMS IWG #4 (Nadi)- PAMS XXX and PACC/PAMS IWG #4 (Nadi)

• Nov 06Nov 06 - Site Survey/Venue Selection (Jakarta)- Site Survey/Venue Selection (Jakarta)

• Aug 07Aug 07 - PACC V / PAMS XXXI and IWG #6 (Sydney)- PACC V / PAMS XXXI and IWG #6 (Sydney)

• Oct 07 Oct 07 - Concept Development Conference (Jakarta)- Concept Development Conference (Jakarta)

• Mar 08 Mar 08 - Initial Planning Conf. and IWG #7 (Jakarta)- Initial Planning Conf. and IWG #7 (Jakarta)

• Jun 08 Jun 08 - Final Planning Conference (Jakarta)- Final Planning Conference (Jakarta)

• Aug 08 Aug 08 - PAMS XXXII and IWG #8 (Jakarta)- PAMS XXXII and IWG #8 (Jakarta)

PAMS XXXII PAMS XXXII Plan of Actions & Milestones

(as of: 10 Aug 07)

Page 42: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

• Mar 07Mar 07 - PACC/PAMS 5- PACC/PAMS 5thth IWG Meeting (Jakarta) IWG Meeting (Jakarta)

• Aug 07Aug 07 - PACC V/PAMS XXXI / 6- PACC V/PAMS XXXI / 6thth IWG (Sydney) IWG (Sydney)

• Oct 07Oct 07 - Site Survey – Venue Selection (Tokyo)- Site Survey – Venue Selection (Tokyo)

• Mar 08Mar 08 - PACC/PAMS 7- PACC/PAMS 7thth IWG Meeting (Jakarta) IWG Meeting (Jakarta)

• Aug 08Aug 08 - PAMS XXXII / 8- PAMS XXXII / 8thth IWG (Jakarta) IWG (Jakarta)

• Oct 08Oct 08 - Concept Development Conference (CDC)- Concept Development Conference (CDC)

• Mar 09 Mar 09 - 9- 9thth IWG / Initial Planning Conference (IPC) IWG / Initial Planning Conference (IPC)

• Jul 09Jul 09 - Final Planning Conference (FPC)- Final Planning Conference (FPC)

• Sep 09Sep 09 - PACC VI / PAMS XXXIII (Japan)- PACC VI / PAMS XXXIII (Japan)

PACC VI / PAMS XXXIII PACC VI / PAMS XXXIII Plan of Actions & Milestones

(as of: 10 Aug 07)

Always for our people

JGSDF

Page 43: PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways PACC V / PAMS XXXI Review PACC V / PAMS XXXI Review Committee / Sub-committee Feedback

Meeting SummaryMeeting Summary

After Action Review for PACC V / PAMS XXXI

• PACC V / PAMS XXXI ReviewPACC V / PAMS XXXI Review

• Committee / Sub-committee FeedbackCommittee / Sub-committee Feedback Three (3) UpsThree (3) Ups Three (3) DownsThree (3) Downs RecommendationsRecommendations Overall Assessment Overall Assessment

• PAMS XXXII OverviewPAMS XXXII Overview