packages report of internship

TABLE OF CONTENTSACKNOWLEDGEMENT……………………………………………………….….2EXECUTIVE SUMMARY…………………………………………………………3HISTORY OF PACKAGES………………………………………………...……...4-6 COMPANY PROFILE…………………………………………………..….............7DIAGRAM……………………………………………….……………….………...8MISSION STATEMENT…………………………………………………...............9VISION STATEMENT…………………………………………………….………10COMPANY INFORMATION…………………………………………….……...11-13CORPORATE STRUCTURE…………………………………………………….14-16CARTON BUSINESS UNIT………………………………………….....……….17-18CORUAL BUSINESS UNIT………………………………………….....……….19-20FLEXIBLE BUSINESS UNIT……………………………………….....………...21-25DEPARTMENTS OF PACKAGES…………………………………....…………26-40SWOT ANALYSIS…………………………………………………....…………..41-43DRAW BACKS……………………………………………………….…………….44RECOMMENDATIONS……………………………………………..……………..45CONCLUSIONS……………………………………………………..……………..46REFRENCES………………………………………………………..………………47

1UNIVERSITY OF CENTRAL PUNJAB

ACKNOWLEDGEMENT:ACKNOWLEDGEMENT:

First of all I would acknowledge ALLAH ALMIGHTY whose blessings are always

there to guide me and lead me towards successes and accomplishments in life.

I want to express my deep sense of gratitude to; NISAR AHMAD who provided me

opportunity to work in the practical environment. I would like to show my appreciation

to each person who supported me during its compilation.

I am also thankful to all those people under whom supervision I worked and gained

experience during the internship program, who guided and encourage me in work and

gave deep orientation and understanding of different procedures that they were involved

in the department.


EXECUTIVE SUMMARY:

This Internship report will be describing the industry profile of Packages Ltd, that in

which industry they are in and how that industry is working. This summary also

comprises of Packages Ltd.’s company profile describing all the information of the

company that what it is about what it does, where it functions and how well it is going.

The report also shows the way the business process happen in the Packages Ltd. What

are the different departments in Packages Ltd.? And how they work with each other.

The SWOT Analysis will tell the strengths of company which get laden due to some

weakness. As we are in Pakistan there are many threats to a business, hence Packages

capitalizes on the opportunities to defeat all the threats to make everything go their way.

Hence it’s a comprehensive view of the strengths overcoming the weaknesses and the

threats minimized by using the opportunities.

Atlas but not least, the report tells the problems that company faces. And how can they

solve them, as no business can work wonders without finding gaps and helping

themselves to attain and maintain a better position in the industry. Hence the report

mentions many tiny problems which need attention in order to further best in the

industry.


HISTORY OF PACKAGES:

Packages limited were established in 1956 as a joint venture between the

Ali Group of Pakistan and Akerlund and Rausing of Sweden, Packages Limited

provides premium packaging solutions for exceptional value to individuals and

businesses.

Over the years:

Packages have continued to enhance its facilities to meet the growing demand of

packaging products.

The Bulleh Shah Project:

Packages is planning to relocate its paper manufacturing facilities from the

existing location, which has limited capacity for expansion, to a new site 54 km from

the present one. This will enable them to radically increase our paper and paperboard

production from 100,000 to 300,000 tonnes per year. The packaging operation shall

continue concurrently at the Lahore site.


In 2003:

Packages entered into an agreement with Vimpex of Austria to provide

management and technical assistance to help in the operation, production optimization

and capacity expansion of a paperboard mill in Syria. A team from Packages is

currently providing these services and is close to optimizing mill production.

In 1999-2000:

Packages Limited successfully completed the expansion of the flexible

packaging line by installing a new rotogravure-printing machine and expanded the

carton line by adding a new Lemanic rotogravure inline printing and cutting creasing

machine. A new 8-color Flexographic printing machine was also installed in the

Flexible Business Unit in 2001.

Packages Limited has also started producing corrugated boxes from its plant in Karachi

from 2002.

In 1996:

A joint venture agreement was signed with Printcare (Ceylon) Limited for the

production of flexible packaging materials in Sri Lanka. Packages Lanka (Private)

Limited commenced production in 1998. Packages Limited now owns 79% of this

company.

In 1994:

Coates Lorilleux Pakistan Limited, in which Packages Limited has 55%

ownership, commenced production and sale of printing inks.


In 1993:

A joint venture agreement was signed with Mitsubishi Corporation of Japan for

the manufacture of Polypropylene films at the Industrial Estate in Hattar, NWFP. This

project called Tri-Pack Films Limited, commenced production in 1995 with equity

participation by Packages Limited, Mitsubishi Corporation, Altawfeek Company for

Investment Funds, Saudi Arabia and the public. Packages Limited owns 33% of Tri-

Pack Films Limited's equity.

Since 1982:

Packages Limited has had a joint venture with Tetra Pak International in Tetra

Pak Pakistan Limited to manufacture paperboard for liquid food packaging and to

market Tetra Pak packaging equipment. Packages commissioned its own paper mill

with a production capacity of 24,000 tonnes in 1968. The mill produces paper and

paperboard based on waste paper and agricultural by-products like wheat straw and

river grass. With growing demand the capacity was increased periodically and in 2003

was nearly 100,000 tonnes per year.


COMPANY PROFILE:

Packages is the only packaging facility in Pakistan offering a complete range of

packaging solutions including offset printed cartons, shipping containers and flexible

packaging materials to individuals and businesses world-wide. Our clientele includes

illustrious names such as Unilever and Pakistan Tobacco Company, who have been

our customers for over 50 years. We employ over 3000 people and had sales of over US

$100 million in 2004.

Listed on all three stock exchanges in Pakistan, Packages Limited has maintained a

long-time credit rating of AA. Our joint ventures and business alliances with some of

the world's biggest names reflect our forward-looking strategy of continuously

improving customer value through improvements in productivity.

Packages have always been at the forefront of new developments in packaging research

and have pioneered several innovations, including the use of wheat straw as a raw

material for paper and board manufacture. Our on-site paper and board mill, established

in 1968, has constantly increased its production capacity. A new plant with even greater

capabilities is planned for the near future.


MISSION STATEMENT:

o be a market leader by providing quality products and superior service to

our customers, while learning from their feedback to set even higher

standards for our products.

T To be a company that continuously enhances its superior technological

competence to provide innovative solutions to cater to customer needs.

To be a company that attracts and retains outstanding people by creating a culture

that fosters openness and innovation, promotes individual growth, and rewards

initiative and performance.

To be a company which combines its people, technology, management systems,

and market opportunities to achieve profitable growth while providing fair

returns to its shareholders

To be a company that endeavours to set the highest standards in corporate ethics

in serving the society.


VISION STATEMENT:

Position ourselves to be a regional player of quality packaging and consumer products.

Improve on contemporary measures including cost, quality, service, speed of delivery

and mobilization. Keep investing in technology, systems and human resource to

effectively meet the challenges every new dawn brings. Develop relationships with all

our stakeholders based on sustainable cooperation, upholding ethical values, which the

shareholders, management and employees represent and continuously strive for.


COMPANY INFORMATION:

BOARD OF DIRECTORS

Asadullahkhawaja

(Chairman)

Mujeeb Rashid

Kamal Afsar

Shamim Ahmad Khan

Khalid Yacob

Syed Hyder Ali

(Managing Director)

Kirsten Rausing

Syed Shahid Ali

Markku Juha Pentikainen

Tariq Iqbal Khan


EXECUTIVE COMMITTEE

Syed Hyder Ali - Chairman

Mujeeb Rashid – Member

Khalid Yacob - Member

AUDIT COMMITTEE

Shamim Ahmad Khan - Chairman

(Non-Executive Director)

Tariq Iqbal Khan - Member


Syed Shahid Ali - Member


Mujeeb Rashid - Member

(Director & General Manager)

Adi J. Cawasji - Secretary


BUSINESS STRATEGY

COMMITTEE

Syed Hyder Ali – Chairman

Mujeeb Rashid – Member

Syed Aslam Mehdi - Member

Khalid Yacob – Member

SYSTEM & TECH. COMMITTEE

Mujeeb Rashid - Chairman

Khalid Yacob - Member

SulemanJaved - Member


CORPORATE STRUCTURE:

Packages Limited has three main manufacturing divisions:

The Paper and Board Division, which manufactures paper and board from

a mixture of wood, pulp and other raw materials, and treats effluent

The Packaging Division, which takes materials from the Paper and Board

Division and converts customer ideas into finished products

The Consumer Products Division, which manufactures off-the-shelf branded

consumer products

BUSINESS UNITS:

Paper & board

Carton business unit

Corruwal business unit

Flexible business unit

Consumer products

PAPER & BOARD:

Packages are producing high quality paper and board since 1965 using environment

friendly manufacturing processes. They specialize in making a variety of duplex boards

and paper. Their products are tested for high performance in terms of strength, stiffness

and gloss.

From coffee cups to the books we read, from Tetra Pak juice containers to huge

shipping containers, paper and board products touch our lives in a thousand ways every

day.

Packages are every where as they say in their logo “imagination beyond edges”

PAPER:


Packages produce:

high gloss writing paper

machine glazed / special poster paper

fluting paper

liner for shipping cartons

corrugating medium paper

wood-free writing/printing paper

Paper quality and weight is determined by the client specific requirement

and Packages ensures this is carried out to the exact specifications provided.

BOARD:

They manufacture several types of board. Food Board, a basic raw material in liquid

food packaging, is being manufactured since 1979 for Tetra Pak Pakistan Limited. This

material is used in making aseptic packaging for milk, cream,

oil, fruit juices and other perishable food items.

Some of our board products are

liquid packaging board

food grade board

duplex board / chipboard

bleached board

tobacco board and cardboard

liner board

TECHNICAL EXPERTISE:


Packages production capacities exceed 100,000 tonnes per annum, from four main

paper machines of different capabilities. Two pulp mills and a chemical recovery and

effluent treatment plant alongwith allied support services support these paper machines.

Packages Limited is among the first companies in the world to manufacture paper &

paper board using a pulp mixture of wheat straw, kahi grass, cotton linter, recycled pulp

and wood pulp. These environment-friendly processes use fewer chemicals, resulting in

improved strength properties and increased stacking strength of containers


CARTON BUSINESS UNIT:

The carton business unit is an integral part of the manufacturing facilities at Packages.

Constant improvements in technology help its customers exert exact control over each

stage of the manufacturing process. Their customized packaging and consistent quality

give all our cartons superior shelf visibility.

The foundations of this business line were laid about 50 years ago with the formation of

the offset printing department. Carton Business Unit production experts work closely

with pre-press and technical staff to deliver a durable, aesthetically pleasing and

technically sound package to the customer.The total board consumption of the carton

line is around 18 - 20 thousand tonnes per annum. The strong backward integration

within the Packages value chain has given the carton line a competitive edge in terms of

backend material availability. Prompt material availability reduces turn around time and

ensures timely delivery.

INDUSTRIES:


Food and Beverages

Soap / Detergent

Pharmaceuticals

Match

Electronics

Shoe

Tobacco

Paper Cup


The Carton Business Unit's technical competence is reflected through two modes of

printing: offset and rotogravure. The former is a high end tool for more complex design

themes while the latter consistently services high volume orders. Packages expanded the

line through installation of a new Lemanic rotogravure printing and inline cutting

creasing machine in the year 2000.


CORRUWAL BUSINESS UNIT:

Packages have been manufacturing corrugated cartons since 1974. Produced in a variety

of sizes, these cartons are of great value for in-country goods distribution and export.

Capacity increase and product development continue to be of high priority.

Corrugated cartons are of great value to their diverse portfolio of customers for secure

transportation of their products to local and international markets. With the

commissioning of their corrugated plant in Karachi, they have the capability of

producing seven million corrugated cartons to cater to the ever-increasing demand of

high quality shipping cartons.

INDUSTRIES:

Textile

Food

Tobacco

Soap

Detergent



Their corrugated finishing division can print in up to three colours. Customers have the

flexibility to choose from regular slotted containers (RSC), glued, RSC stitched or die

cut cartons.

PRODUCT DEVELOPMENT:

After customer feedback and extensive research, Packages has developed special liner

and fluting that gives extra strength to containers, in particular increasing their stacking

strength and their resistance to bursting.


FLEXIBLE BUSINESS UNIT:

With improved barrier properties and lower cost compared to rigid packaging, flexible

packaging is steadily gaining importance in the packaging industry. Their flexible line

makes high quality packaging films and laminates, and offers other specialized services

such as rotogravure printing and sleeve-making

Flexible packaging combines different plastic films, aluminium foil and paper to

produce laminates of two or more layers for providing layered protection against

moisture, gases and odours. Used where colourful package design and preserving

product quality are important, such as in the food and pharmaceutical industries,

flexographic printing offerseconomy with quality.

INDUSTRIES:

Soap

Tobacco

Tea

Food

Diary Ice-Cream


Milk powder

Confectionery

Shampoo

Pesticide

Pharmaceutical

FlexographicPrinting:On their flexographic line, flexographic printing in up to

eightcolours can be done on paper, poly-coated paper and films.

Packages have the first ever gearless press in the country which has the ability to print

lifelike images on materials like Polyethylene, OPP, and Polyester

Rotogravure Printing:With the help of latest in-house cylinder making and engraving

facilities, customers can choose from up to ten colors Cerrutti

presses of very high quality printing results. Commonly used

printing substrates on their rotogravures are: PET, BOPP,

Metallized OPP, Pearlised OPP, Paper and PVC

Lamination:Packages has both solvent based and solvent-less laminators.

With the help of their modern machines even complex structures

of three to four laminations can be done on their lamination

facilities. Equipped with Italian technology, computerized

control and auto splicing, we can laminate BOPP, Polyester, Al foil, Met OPP, Met


PET, .E. paper as fast as 250 m/min with continuous production. An automatic viscosity

control system ensures consistent quality. The R&D center at Packages helps customers

develop cost effective laminates to suit their needs

Extrusion:Packages have their own mono- and multi-layer extrusion facility

that can extrude polyethylene of different grades and colours.

Canadian technology with computerized control and monitoring

of each layer on our 3 and 5 layer extrusion line enables them to produce high output to

meet customers’ demands and keep up with new market trends. We extrude a number of

specialized films which includes oil, ghee, detergent and food films. These specialized

films are known for their strength and high barrier properties. We also have an on-line

slitting option on our line which makes our system more efficient.

Bag & Sleevemaking:Bag making is an integral part of our Flexible Line. We have the capability to provide

the following variety of bag constructions: Side Seal, Double Side Seal, Bottom Seal,

Three Side Seal, Bottom Gusset Bags and Side Gusset Bags. We have automated

sleeve-making machines on which we make shrinkable PVC sleeves.


CONSUMER PRODUCTS:

A range of products for those annoying problems in life: our consumer products

feature great ideas for making everyday living easier and more comfortable, both

indoor and outdoors.

1. Tissue Products

2. Personal Hygiene

3. Paper Products


Reflecting the core values of exceeding customer expectations through innovation,

leadership and teamwork, the Rose Petal and Tulip brands continue to hold over 80% of

the domestic market share of the tissue paper market in Pakistan. We also have a

leading market share in the away-from-home business: we supply custom-printed

boxes, table napkins, coasters and paper cups to institutions such as hotels, fast food

chains, restaurants, businesses and the airline industry.


Departments of Packages:

1. Finance Department:

Packages Limited has established its own Finance Department on professional basis.

Packages Limited has different financial managers who are responsible for the financial

aspects of the Packages Limited. This department plays a key role in organization’s

performance. Finance department is responsible to maintains accounts of all

departments within the organization. For solving the complex and difficult problems

2. Marketing Department:

Like all other departments the Marketing Department of Packages Limited shows a

good performance. The marketing department plays a key role in the operations of the

organization. The marketing manager is responsible for all the marketing operations in

all three offices in Lahore, Karachi & Islamabad. The marketing department of

Packages Limited is responsible for sale of industrial & consumer products. Packages

Limited has divided into the three regions i.e., Lahore, Karachi & Islamabad. Each is

assisted by the Area Marketing Manager who is second in line of authority under the

Marketing Manager. Each region is responsible for the sale of its area. All area

marketing managers are assisted by a team consisting of Regional Sales Manager,

Senior Sales Officers, Sales officers and sales supervisor. There are two Regional Sales

Managers under the area marketing manager. Then there are senior sales officers and

sales officers. The Deputy General Manager who is among the Board of Directors of


Packages Limited is often consulted by the Marketing Manager for important

managerial decisions concerning Marketing Department. the Area Manager advice is

especially taken while developing, launching and pricing of new products or amending

the prices of existing products and so on.

3. Production Department:

The role of production department in a manufacturing concern is very important. In

Packages the production department is also an important one. The goods for the

customers are manufactured according to the desired standards in this department. This

department is responsible to plan and organize the allocation of jobs to various

machines in a waythat their maximum capacity is utilized and that the delivery is given

to the customer by stipulated date. The head of the production department is the

production manager. The planning department also assists the department. The working

procedures are based on week basis i.e. the total no of weeks in a year. The Production

Manager looks after the production while the Planning Manager supervises the planning

section.

4. Planning Department:

We know that if we want to increase our efficiency, we should plan with excellence.

Planning department is one of the most important departments in an organization. Its

main functions are to plan huge operations. In Packages the planning department is also

playing an important role. The Planning Manager controls the department. The two

main functions of the Planning Department are following:

1. Link between marketing dept. And production dept.

2. Optimizing the available capacity


5. Research & Development Department:

If the industry wants to grow not just survive, then it should take care of its Research

and Development Department. World is changing day by day. Development in

Packaging material is a continuous process. New materials, films, fibers, chemicals,

adhesives and coating always are researched and developed. As Packages Limited

wants to retain clients, stay out of court and improve profits, so it gives much

consideration on quality of the product. To keep up with new demands, Packages

Limited has a Research, Development and Control Department. This department works

in close collaboration with Production and Marketing departments. This department has

well equipped laboratories and pilot machines, which are used to test various chemical

raw materials and machines. It enables Packages Limited to provide better quality and

latest packaging to the consumer industry, enabling it to introduce new product lines an

develop new materials. The Research, Development and Control Department has three

major areas for its activities:

1. Research

2. Development

3. Control

6. Quality control Department:

This department examines the quality of products producing by Production Department.

They make tests about the quality of printing, grammage of paper or board and compare

them with customer specifications and prepare reports about results.


7. Art Department:

Packages limited have an art department in which qualified, efficient and talented artists

and designers are working. The artists and designers in the department are very creative

and for most of the time are involved in designing the new packages. Art department

gives attention to the advice of the marketing and of the customer.

8. Human Resource Department:

Human resource department is another one of the most important departments in an

organization. The success of an organization is dependent upon a successful personnel

department. All the progressive organization give a great attention and importance to

their personal department. The prime objective of this department is to manage and

utilize the human resources in a fruitful manner. It is obvious that if the employees are

good then the pre determined objectives can be easily achieved with efficiency and

effectiveness. This department deals with the selection of employees and their working

performance. The most important objective of any human resource department is how

to improve the performance of employees at work.

The function performed by human resource department is:

1. Recruitment & Selection of Employees.

2. Training and Development of Employees.

3. Planning Work for the Employees.

4. Performance Evaluation and Appraisals.


5. Keeping Attendance Record

6. Keeping Employees Record In the Organization.

9. Cutting and creating Department:

Cutting is the process which gives the carton its shape. For each new product a cutting

die is prepared from drawings. This department is equipped with latest cutting and

creasing machines having a great efficiency along with accuracy.

10.Lamination Department:

This department has two machines which laminates the paper on single side or double

side. This lamination process is started after printing, as the customer requirements.

11.Dispatch Department:

This department dispatches the goods produced by Production Department to the

respective clients. The motivation of this department’s workers is enhanced due to the

incentive scheme.

12.Technical Department:

This department is responsible for the repair and maintenance of machines and

construction of building and roads in the factory. There are 130 employees in this

department. It works in two shifts. In case of emergency third shift is carried out. It

provides the necessary spare parts and machinery to different departments. Technical

Department is responsible for making tools and spare parts. Some time it works for


other industries. It normally accepts the orders of Roll Grinders. These orders are

accepted only on cash basis.

13.Camera Department:

Camera Department is to color separation from the mechanical by using cameras.

Earlier this whole process was done by manually but recently Packages Limited ha

bought a sophisticated fully computerized color scanner. Then with the help of scanners

and manually, it is found out that how much quantity of each color is required in the

design. The department has increased its efficiency and quality of films. In the Camera

Section, there are four colors use to get the negatives: Magenta, Yellow, Cyan, and

Black. The number of negatives is subject to the number of colors used.

14.Corrugated Department:

For large scale packaging, Packages Limited has been manufacturing “Corrugated

Carton” since 1971. These cartons produced in different sizes, are used for transporting

consumer products from manufacturer to retail outlets. The share of Corrugated

Department in Packages Limited total sales is almost 20%, which is second after the

Off-set department. Corrugated cartons are of great value for the export of fresh fruits,

garments and shoes a wide variety of gum tapes for sealing corrugated cartons are also

manufactured

15.Industrial Relations Department :

Incentive Wing:


Incentives are for those labours working in production or unit, it is calculated when the

given target overdoes from the target assigned to them. Manufacturing units record the

targets on the production card. Specific incentive formula is set for calculation. The

formula is:

At this wing work is done in different steps which are:

a. Cards are arranged date vise.

b. Than they are arranged shifts vise i.e. (1st, 2nd, 3rd).

c. Next step arranged machine number vise.

d. Batch cards are attached with the cards on which date, dept. Code, and shift

have to be mention.

e. Last but not the least, on batch card the each shift data has to be mentioning

the total number of cards in the shift and total production.

f. The data is enteredinto SAP.

g. Data is entered into two period of month i.e. first period is from 1 st to 15th

and second period is from 16th to end of month.

h. Each employee incentives cards are prepared.

i. Statements of production of worker are sending to their departments after 15

days for the verification.


Production * 100 /Base Rate * Running time -100

Salaries And Wages Wing:

By using the system the performance of the labour force is easily evaluated. As the pay

of an employee is directly proportional to the time worked, it enhances the motivational

level of employee’s. It is the largest wing of the department and is performing important

functions. It keeps the records of the employees, calculates the wages and salaries, for

employees. The record keeping is very scientifically organized.Thereare two types of

employees in Packages.

Employees Working On Monthly Basis.

Employees Working On Hourly Basis.

Employees working on hourly are X1 and on salary are X2, X3, and X4.

X1 X2 X3 X4

A, B, C, D

(WORKERS)

1 To 5 (WORKERS) M M3

P, P2, P3 JE, JE1 (EXECTUIVES) M1 M4

E, E1,E2,E3 M2 GM, MD

TECHNICAL

TE,

TE.1,TE.2,TE.3,TE.4,TE.5

,

TE.6,TE.7,


PROCESS SPECIALIST

S1, S2, S3

Temporary Workers:

Working on hourly basis get their wages through a card that contains the starting time

of work and ending time. The work is noted through punching machine. The total

working hours of employees are calculated and payments are made to them.

Monthly Staff:

A gate pass is issued to the employees if they go out of the factory for any

personal/official work. They submit the gate pass to gate office; than a gate pass is sent

to the time office so over there data is enter into the system. A gate passes are into three

classes i.e. are short leaves, officials and overtime. If the gate pass time exceeds 8

hours, a leave is deducted from the employee record of that employee who is paid on

monthly bases. On daily basis gate passes are checked and enter in system.

Employees are given different types of leaves which have different codes, so a code

helps when the data is transferred to the system. Daily the data is enter into the system,

the section is using the SAP and Time Wizard software’s. The following are the leaves

which company is offering to their employee’s.


Leaves Code

Annual leave 0100

Casual leave 0200

Medical leave 0300

Special leave 0400

Rest 0500

Tour 0600

Leave w/o pay 0700

Social security leave 0800

Absence 0900

Medical leave full 1000

Medical leave half 1001

Special leave 25% Gross 2000



Compensatory leave 5000


When all three leaves (annual, casual and medical) of the employee will be nil, if he

want medical leave then he will be given the special leave 25%, 50% or 100%.If the

employee who is on contract does not inform about his leaves then he will be consider

absent and his salary would be stopped. All types of leaves are checked before running

the salary of employee.

Clearance Certificate:

Are also issued by this sectionwhen the employee service is over, he got terminated or

he resigned and transfer to the accounts office after the completion of procedure.

Basically this document required the clearance of dues or documents from following

departments:

Welfare department

Fair price shop

Gate office

Telephone department

Stores

Electrical

Workshop

Final settlement:

Is also prepared by this section. When employee is retired from the job he is paid the

salary of next three months. All the allowance is also paid like house rent,


conveyanceand many more except the telephone allowances. The total numbers of

annual leaves left are also paid to the employee by calculating through this formula i.e.

Core Responsibilities:

Enter leave applications in SAP on daily basis.

Maintain leave record of hourly rated employees.

Maintain temporary employee’s strength registers.

Pack and distribute salary slips envelop.

Prepare final settlement of employees.

Prepare separate payment of Pkg. Div.

Preparation of wages cards of temporary employees.

Preparation of wages of temporary employees.

Income tax deduction.

Leaves posting for monthly rated.

Short leaves posting for monthly rated.

Attendance correction for monthly rated.

Email checking on daily basis.

Edit checking of leaves posting for monthly rated.

Absent report.

Personal file maintenance.

Clearance certificate.

Salary advance and other deductions for monthly rated.

Outstation person’s attendance.

Play slip printing bank transfer.


Gross Salary /Total days of month *Annual leaves left

Pay slip printing cash payments.

Pay slip checking new inductees.

Clearance certificate.

Establishment Wing:

It is the important wing of the department and is performing important functions. It

keeps the records of the employees. It plays an important role between the employee

and management.

After test and interview file is passed to this section. Employee personal file is

kept by this section right from their hiring and till end of their service.

The file is consisting of the test which employee gives for the job, appointment

letter, personal information, medical fitness report, copies of educational

documentation and joining letter. The file documentation keeps on increasing

and updating like transfers, allowances, termination, resignations, increment and

many more.

All the information of employee is entering into the system, the software they

are using is SAP than software allocates the employee number.

Identity cards are prepared for all the employees either permanent, contract or

temporary.

Internee card are also prepared by this section.

Maintenance of the record of contractual employees.

Issuance of certificates i.e. salary certificate, service certificate with emoluments

in form of prize bonds or gold medal depending upon their service for the

organization.

Hiring new employee in SAP.

To complete personal files of new inductee.

Preparation of probation reports of all probationers’.


Distribution of annual increment /promotion/ moves over letters.

To update annual increment / Promotion code and amounts in SAP.

Provide all information regarding,

qualification/service/age/grade/designation/pay & allowances/ marital

status/family members/overtime/strength department and employee wise reports.

Uploading and maintaining data of the employee in SAP

Address 6

Personal information 2

Basic pay table maintenance 8

Allowances table maintenance 14

Membership maintenance 57

Time Management:

Data polling from all the machines, after polling data is posted in data base. Gate passes

collection from the gate office for checking the gate pass timing in swipe system. After

that making the excel file for the attendance email. Then send e mail to all the

departments for proofreading. When department replies the attendance, e mail to time

office one by one.

Core Responsibilities:


Daily attendance report.

Maintenance of time in/out.

Check gate pass.

Employee’s data in SAP for salary & wages purpose i.e. late coming, overtime,

absents, gate passes& night shifts.

Preparation of different types of reports i.e. overtime, attendance, shifts, rests,

late& absents.

To check canteen sales.

SWOT ANALYSIS


Strengths:

1. Skilledworkforce:

Packages enjoys an educated and skilled work force to perform its operations

e.g. in Industrial Marketing Department all new hired sales executives are

MBAs

2. Large-Scaleeconomies:

Since Packages is a giant setup, so it enjoys the economies of large-scale as well

e.g. its fixed cost is reduced as it is spread over more number of units.

3. Good will :

No doubt, Packages occupies a respectable and trustable image and market

reputation, serving as a valuable asset for the Packages.

4. Advanced Technology :

To meet the quality requirements of its customers Packages contains the latest

paper producing and packaging technology and most of machinery is imported

from different countries like Germany, USA, Switzerland, etc.

5. Advance Payments:

In most of the cases and especially from new customers, Packages deals with the

payments in advance. So it has to put fewer efforts to recover the payments.

6. Training:

In Packages employees are given necessary and comprehensive orientation

before starting the job. Moreover other training programs are also arranged to

keep the skills of employees up-to-date.

Weaknesses:


http://download-reports.blogspot.com/2011/04/packages-ltd-pakistan-marketing-report.html

1. Slow Information Flow:

Information flow between regional offices (of Karachi, Islamabad) and production

lines (Lahore) is not very quick, improper and manual i.e. by post normally.

2. Just Large Orders:

Packages’ production facility is inflexible, in a sense that it is unable to operate for

small orders due to increased fixed cost. In this way, a lot of small orders are

rejected.

3. High Prices :

Packages deserve to charge high prices for its quality products but in this way, the

companies who are not financially sound or in development stage can’t have access

to the Packages.

Opportunities:

1. There is a gradual increase in the awareness about Packaging importance among

the industrialists and they are really considering the packaging as the final sales

person for the products. So this awareness will brings more customers to the door

of Packages.

2. Business activity and investment flow in also increasing day by day, so causing

new business opportunities for whole packaging industry.

3. Consumers and companies are becoming more conscious about the quality of the

products and Packages is quality leader in Pakistan’s packaging industry and

having continuous development plans for quality. So in near future it can bring

huge revenues in the Packages.

4. Trend of sachets is also increasing day by day. Or in other words demand for

flexible packaging is increasing day by day.


Threats:

1. Packaging (especially flexible or poly packing) negatively influences the

environment by increasing the wastes. So this is a real threat for Packages.

2. Due to latest printing technology, the demand for offset printing is decreasing

day by day which is a traditional printing mode used in Packages.

DRAW BACKS:


Cannot take small orders.

Lack of motivation & intrinsic reward orientation among themanagement.

The procedure form getting an order to its completion is very lengthywith a new

customer.

There is a lack of communication between different departments of thecompany.

Mostly, the orders are not, completed on time, due to thecommunication gap

between the marketing people and the productionpeople.

When the sales team goes out on customer's visits, there is no one

inthe department, who in his absence, may deal with his allottedcustomers.

There is high employee turn over in particular in the executives' posts.

The promotion process is very slow in the company.

For even a small change in the amount of budget approval processbecomes very

lengthy

RECOMMENDATION :


1. PACKAGES need to have very fast and quick information flow since it over

burdened company and need quick information for good service to be given to

its customers. This may be done using electronic flow of information.

PACKAGES are well established may afford even their own WAN and satellite

connection for internet. It will certainly enhance their speed of information

flow.

2. Being well reputed company PACKAGES are over burdened with work and

handicapped in a way that they can only process and large orders and due to the

same reason their Lead Time is much. This shortcoming may be covered just by

establishing new plants in other for smaller orders like in MULTAN and

FAISALABAD.

3. Packaging (especially flexible or poly packing) negatively influences the

environment by increasing the wastes. So this is a real threat for PACKAGES.

CONCLUSION:


A package is the one of the latest and pioneer packaging unit in Pakistan.It also assists other countries in paper technology and management.It is leader in pulp and paper and packaging industry in Pakistan.Packages Company implements the rules and regulation of labour and factories.It has large R& D budget.The company continuously enhances its superior technological competency to provide innovative solutions to its customer’s needs.The management of packages limited is very loyal to its “quality policy”.Since the people are getting easy going day by day so the future of packages limited is very bright as it make disposable products.The company is performing very well from financial point of view.Its pays a huge amount annually in the form of taxes to the government of Pakistan.

REFRENCES:


www. packages .com.pk/ www. packages .com.pk/globalpartners.html www.kellysearch.com/pk-company-370041796.htmlhttp://commerceplus.blogspot.com/2010/08/internship-report-on-packages-ltd.html


http://commerceplus.blogspot.com/2010/08/internship-report-on-packages-ltd.html

http://www.kellysearch.com/pk-company-370041796.html

http://www.packages.com.pk/globalpartners.html

http://www.packages.com.pk/

packages report of internship

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