CITY COUNCIL AGENDAS TUESDAY, MARCH 5, 2019

CITY COUNCIL CHAMBERS, 191 E. MAIN STREET, CARLTON The Mission of the City of Carlton is to safeguard and enhance the vitality and livability of the

community by providing essential services with professionalism and integrity.

6:30 PM WORK SESSION Pages 1. CALL TO ORDER2. ROLL CALL3. ANNOUNCEMENTS/REPORTS/PRESENTATIONS

A. Swine Ordinance 6.04.030 3 – 6 4. ADJOURN TO REGULAR MEETING7:00 PM CITY COUNCIL REGULAR MEETING Pages

7 5. PUBLIC HEARING: SALE OF SURPLUS REAL PROPERTY AT 156 EAST MONROE STREET

16 – 17

1. CALL TO ORDER2. ROLL CALL3. PLEDGE OF ALLEGIANCE4. CHANGES OR ADDITIONS TO THE AGENDA

A. Purchase and Sale Agreement5. CEREMONIES/APPOINTMENTS/ANNOUNCEMENTS

A. Tourism Committee Appointment- Susan Kemetz 16 – 17 7. CITIZEN COMMENTS

This section of the agenda allows members of the public to address the City Council on any item nototherwise on the agenda. Members of the public, when invited by the Mayor, shall come forward,state their name and street address, and direct all comments to the Mayor. Comments are typicallylimited to three (3) minutes unless additional time is allowed by the Mayor.A. Carole Joa of Juliette’s House- Child Abuse Prevention month

8. CONSENT AGENDA 19 – 30 A. Meeting Minutes – Approve

1. City Council – February 5, 20192. City Council Special Session-February 23, 2019 22 – 23

B. City Manager’s Report – Information Only 24 – 27 C. Accounts Payable Report – Information Only 28 – 30

9. ORDINANCES/RESOLUTIONS/DISCUSSION/ACTION ITEMS 31 – 36 A. Special Event Application: Barnswallow ArtistsB. Special Event Application: Society for Creative Anachronism (ACORN) eventC. Resolution No. 2019-282: Budget Adjustment for Street Fund 34 – 36

10. FUTURE AGENDA ITEMS/COUNCIL DISCUSSION TOPICSA. Water Pipeline Engineering ContractB. Reservoir Dredging Engineering Contract

11. ADJOURNMENT

Page 1 of 36

8 - 15

18

19 - 21

31 - 33

CITY COUNCIL AGENDA TUESDAY, MARCH 5, 2019, 6:30 PM

CITY COUNCIL CHAMBERS, 191 E. MAIN STREET, CARLTON The Mission of the City of Carlton is to safeguard and enhance the vitality and livability of the community

by providing essential services with professionalism and integrity.

3. ANNOUNCEMENTS/REPORTS/PRESENTATIONS A. Swine Ordinance 6.04.030 3 – 6

WORK SESSION MATERIAL – INFORMATION ONLY

Page 2 of 36

Memorandum

To: Dennis Durham, City Manager From: Aimee Amerson, Community and Economic Development Coordinator Subject: Swine Ordinance 6.04.030- Information only Date: March 1, 2019

Background

On January 30, 2019, a complaint was received regarding a pot bellied pig at 103 West Adams street. A letter was sent that day informing the property owners that swine are prohibited according to City Code 6.04.030.

On February 19, 2019 you instructed me to hold on further enforcement action regarding the possession of a pot bellied pig at 103 West Adams street.

Per your request, I have researched other communities and how they deal with pot bellied pigs as pets. This information is provided below. The City of Carlton Ordinance, 6.04.030 titled Swine was last updated in 1969. The Code states, “No person shall have or keep swine within the city, except that this section shall not apply to those being transported for commercial purposes.” I surveyed other Yamhill County cities and found that:

• McMinnville allows one Vietnamese pot bellied pig per residence in a residential zone 8.020.022(2A)(7). The code also states, that no enclosure or pen for animals shall be placed in the front of the residence nor shall it be closer than 70 feet to a front property line, 15 feet to a side property line, or 10 fee to a rear property line 8.020.022 (2B)(4).

• The City of Newberg allows some livestock and poultry in city limits, (swine are defined as livestock), with a permit and approval of the animal control officer 6.05.030.

• The City of Dundee does not allow the keeping of livestock 8.16.020(J).

• The City of Lafayette does not allow livestock or fowl in city limits 5.415(3).

• The City of Dayton allows one horse, cow or potbelly pig for each 10,000 square feet of lot area 5.2.13.

• The City of Sheridan Code 16.203.120 states that the breeding, raising, boarding or selling of horses, donkeys, mules, cows, bulls, sheep, pigs, goats, rabbits, fowl, emus, bees or other animals for domestic or commercial purposes shall be prohibited.

• No information could be identified from the City of Amity.

Page 3 of 36

A GREAT I,ITTLE TOTTN

February 1,,20L9

David Jepsen

103 West Adams streetnn rr^., ,trLr uL/^.+J

Carlton, OR 97111

RE: Swine in City limits

Dear David,

The City has become aware that you are the owne-r of a hog (swine) in the City limitsOrdinance 5.04.030 of Carlton City Code states: \

"No person shall hove or keep swine within the city, except that this section shall not opply tothose being transported for commercial purposes."

To avoid any fees or citations from the Police Department or City, the pig will need to be

relocated outside of city limits within 30 days. lf not, the City can impose fines throughcitations or abate the property of the pig at the cost of the property owner by placing a lien onthe property for the abatement costs. (8.12.180)

Please feel free to reach out and discuss any arrangements withnme before the 30 days has

concluded. I can be reached at City Hall at 503-852-7575. I

Thank you for your prompt action and resolution to this situation. I appreciate yourcooperation.

Thank you,

Aimee Amerson

Community and Economic Development Coordinatoraa merson @ci.ca rlton.or.us

Page 4 of 36

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Page 6 of 36

CITY COUNCIL AGENDA TUESDAY, MARCH 5, 2019, 7:00 PM

CITY COUNCIL CHAMBERS, 191 E. MAIN STREET, CARLTON The Mission of the City of Carlton is to safeguard and enhance the vitality and livability of the community

by providing essential services with professionalism and integrity.

7:00 PM CITY COUNCIL REGULAR MEETING Pages 1. CALL TO ORDER2. ROLL CALL3. PLEDGE OF ALLEGIANCE4. CHANGES OR ADDITIONS TO THE AGENDA 7 5. PUBLIC HEARING: SALE OF SURPLUS REAL PROPERTY AT 156 EAST MONROE STREET

A. Purchase and Sale Agreement 8 - 15 6. CEREMONIES/APPOINTMENTS/ANNOUNCEMENTS 16 – 17

A. Tourism Committee Appointment- Susan Kemetz7. CITIZEN COMMENTS

This section of the agenda allows members of the public to address the City Council on any item not otherwise onthe agenda. Members of the public, when invited by the Mayor, shall come forward, state their name and streetaddress, and direct all comments to the Mayor. Comments are typically limited to three (3) minutes unlessadditional time is allowed by the Mayor.A. Carole Joa of Juliette’s House- Child Abuse Prevention month

8. CONSENT AGENDA 19 – 30 A. Meeting Minutes – Approve

1. City Council – February 5, 20192. City Council Special Session- February 23, 2019 22 – 23

B. City Manager’s Report – Information Only 24 – 27 C. Accounts Payable Report – Information Only 28 – 30

9. ORDINANCES/RESOLUTIONS/DISCUSSION/ACTION ITEMS 31 – 36 A. Special Event Application: Barnswallow Artists 31 – 33 B. Special Event Application: Society for Creative Anachronism (ACORN) event --- C. Resolution No. 2019-283: Budget Adjustment for Street Fund 34 – 36

10. FUTURE AGENDA ITEMS/COUNCIL DISCUSSION TOPICSA. Water Pipeline Engineering ContractB. Reservoir Engineering Contract

11. ADJOURNMENT

REGULAR MEETING MATERIAL

Page 7 of 36

18

19 - 21

! : ,'. ,, t'PUELIC HEARING

PiJBLIC HEARING NOTICEREGARDING THE

SALE OF REAL PROPERTY

NOTIG:E GIVENthat the hold a

the saleloeated at 156

, Oregon.TheHall, 191 E. Mein

held at CitySt., Garltori,

,Oregon, at7:p0 p.m. on the Stht dayofMarch2019,The property is proposed to be'declared as surplus property andsold. The City Council considersit neceseary and convenient to

A requeol for an intefpreter fortho hearing i.qpaired, orforotheraccommodationg for personswith disabilities, should be madeat least 48 hourg in advance ofthe rneeling to Qhri6ty Msrtinez,

-Director of Administrative Ser-vices, 503-8b2-7575.NR Publiehed F ebruairy 22, 2O1g

Page 8 of 36

To: The Mayor and Members of the City Council From: Dennis Durham, City Manager Subject: Sale of 156 East Monroe Street property Date: February 28, 2019 Recommended Motion It is MOVED that the City Council authorize the City Manager to sell city-owned property located at 156 E. Monroe for an amount not less than $400,000 as it has been declared surplus property. Background The City of Carlton purchased the property located at 156 E. Monroe in July 2011 for $145,000 for the purpose of planning for future City Hall expansion. Upon purchase, the City made numerous improvements to the property increasing the value and livability of the property. Some of the improvements made include the addition of air conditioning, heat pump, painting and new flooring. The property has been occupied by renters, currently rents for $1750.00 a month, and the current rental agreement expires in June. In 2018, the property generated $19,590.57 in rental income for the City. The property is .37 of an acre, or 16,117 square feet. This large lot would meet the lot size requirement to be partitioned into two lots and increase the appeal and value to buyers. It has been recently appraised at $408,000. As the property is no longer necessary for the planned expansion of City Hall, staff is recommending it be sold. Alternatives 1. Do not authorize the sale of 156 East Monroe Street property.

Fiscal Impact The City spent $20,253.41 in 2017-18 to own the property at 156 E. Monroe after rental income, management fees, debt service, maintenance costs and taxes (see FINANCIAL BREAKDOWN exhibit 1). Sale of the property will provide the following financial benefits:

• Net proceeds of the sale will be dedicated to the City Hall Expansion Project. • The City’s General Fund will be relieved of $20,253.41+ in ongoing expense going forward. • Because the sale will be managed by City Staff and Carlton City Attorney Walt Gowell, it

won’t be necessary to engage the services of a realtor at a cost of approximately $24,000 (6% commission on sale of $400,000).

Exhibit 1. FINANCIAL BREAKDOWN

Page 9 of 36

FINANCIAL BREAKDOWN156 E. MONROE STREET

FY 2018-19

EXPENSESManaoem ent Fees

INCOMERent3rd Qtr 20174th Qtr 20171st Qtr 20182nd Qtr 2018Misc.

$5,250.00$3,500.00$6,800.00$3,485.00

$555.57

3rd Qtr 20174th Qtr 2017lst Qtr 20182nd Qtr 2018

$510.00$518.60$525.00$525.00

Total lncome $19,590.57

INCOMEEXPENSES

$19,590.57$39,843.98

NET TNCOME -$20,253.41

Del"r\i6

Subtotal

Debt ServiceJulyAugustSeptemberOctoberNovemberDecemberJanuaryFebruaryMarch

AprilMayJune

$2,078.60

$2,588.55$2,588.55$2,588.55$2,588.55$2,588.55$2,588.55$2,588.55$2,588.55$2,588.55

$2,588.55$2,588.55$2,588.55

Subtotal

Maint & Taxes

RepairsTaxes

$31,062.60

$2,740.00$3,962.78

Total Expense $39,843.98

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Page 10 of 36

Page 1 of 5

PURCHASE AND SALE AGREEMENT

DATE: _________________ ___, 2019

SELLER: City of Carlton, Oregon

191 East Main Street

Carlton, Oregon 97111

BUYER: ____________________________

____________________________

____________________________

Recital

Seller desires to sell to Buyer and Buyer desires to purchase from Seller certain real property with

all improvements located on it commonly known as 156 E. Monroe Street, in the City of Carlton, Yamhill

County, Oregon, more particularly describes as follows:

See Exhibit A for Description of the Real Property.

(the “Property”):

Agreement

Now, therefore, for valuable consideration, the parties agree as follows:

1. Sale and Purchase. Buyer agrees to purchase the Property from Seller and Seller agrees

to sell the Property to Buyer for the sum of ____________________________________________dollars

($______________) (the “Purchase Price”).

2. Earnest Money. Buyer shall deposit earnest money in the sum of $_________ with the

Escrow Agent within three days of the execution of this Agreement by Seller and Buyer. The Earnest

Money shall be credited against the Purchase Price at Closing.

3. Payment of Purchase Price. The Purchase Price of $________________ shall be

payable through escrow in full at closing.

4. Closing. Time is of the essence. Closing shall take place on a mutually agreed on date,

but in no event later than _________________, 2019 (the “Closing Date”), at the offices of First

American Title Insurance Co., located at McMinnville, Oregon (the “Title Company”). The terms closed,

closing or closing date mean when the deed is recorded in the real property records of Yamhill County,

Oregon and funds are released to Seller. Buyer shall pay the escrow fee and all other costs of closing. In

the event that Buyer fails to perform all necessary acts to close this transaction on or before__________,

2019, then and in that event Seller may unilaterally terminate this transaction by the giving of written

notice to Buyer effective as of the time of sending or transmission.

5. Preliminary Title Report. Within 10 days after full execution of this Agreement, Buyer

will open escrow with and obtain a preliminary title report showing the condition of title to the Property,

together with copies of all exceptions listed therein (the “Title Report”) from the Title Company. Buyer

will have 10 days from receipt of the Title Report to review the Title Report and to notify Seller, in

writing, of Buyer’s disapproval of any special exceptions shown in the Title Report. Those exceptions the

Buyer does not object to are referred to below as the “Permitted Exceptions.” Zoning ordinances, building

Page 11 of 36

134613872.2

restrictions, taxes that are not yet paid for the current tax year, and reservations in federal patents and state

deeds will be deemed Permitted Exceptions. If Buyer notifies Seller in writing of disapproval of any

exceptions, Seller will have 15 days after receiving the disapproval notice to either cause the Title

Company to remove the exceptions from the Title Report or provide Buyer with reasonable assurances of

the manner in which the exceptions will be removed before the transaction closes (the “Seller Assurance

Period”). If Seller does not remove all exceptions objected to by Buyer or provide Buyer with such

assurances with respect to all exceptions objected to by Buyer, Buyer may terminate this Agreement by

written notice to Seller given within 15 days after expiration of the Seller Assurance Period, in which

event the this Agreement will be of no further binding effect. If Seller agrees to remove any exceptions

prior to closing, Buyer’s obligation to close shall be contingent upon such exceptions being removed prior

to closing.

6. Conditions to Closing

6.1 Buyer’s obligation to purchase the Property and Seller’s obligation to sell the

Property are contingent on satisfaction or waiver by the applicable party of each of the following

conditions:

6.1.1 Buyer’s approval, in its sole and absolute discretion, of its physical

inspection of the Property. Buyer will have until the date of closing to complete Buyer’s physical

inspection of the Property. However, if Buyer wishes to conduct any invasive testing on any portion of

the Property or any sampling of soils or other elements of the Property for any purposes, advance consent

from the Seller will first be sought and obtained.

6.1.2 Buyer’s receipt, approval and verification, to Buyer’s satisfaction in

Buyer’s sole and absolute discretion, of any land use requirements and approvals with respect to the

Property or other property owned by Buyer or Buyer’s affiliate(s) in the proximity of the Property,

including the lapse of all lot line approval appeal deadlines without any appeal being filed.

6.2 Buyer and its agents shall have full access to the Property for the purpose of

conducting Buyer’s inspections. Buyer agrees to indemnify and hold Seller harmless from all loss,

damage, or liability caused as a result of Buyer or Buyer’s agents’ access to the Property under this

section. If Buyer is not satisfied, in its sole discretion, with the result of Buyer’s inspections, Buyer may

terminate this Agreement by written notice to Seller given at any time before closing. If Buyer fails to

give any such notices of termination within the applicable time period, this condition will be deemed to

have been waived.

6.3 Buyer acknowledges and agrees that Seller makes absolutely no representations

or warranties as to the accuracy or completeness of any of Buyer’s due diligence materials and inspection

reports.

7. Marketable Title; Deed. On the Closing Date, unless agreed otherwise herein, Seller

will execute a bargain and sale deed, free and clear of all liens of record to time of closing, excepting

property taxes that are not yet payable, zoning ordinances, building and use restrictions of record,

reservations in federal patents, and the Permitted Exceptions. This deed is to be deposited with the escrow

agent.

8. Title Insurance. Within 15 days after closing, Seller shall furnish Buyer, at Seller’s cost,

with a First American Title Company standard ALTA owner’s policy of title insurance in the amount of

Page 12 of 36

Page 3 of 5

the purchase price, insuring Buyer as the owner of the Property subject only to the usual printed

exceptions and the Permitted Exceptions.

9. Taxes; Prorates. Real property taxes for the current tax year, insurance premiums (if

Buyer assumes the existing policy), and other usual items shall be prorated as of the Closing Date.

10. Possession. Buyer will be entitled to possession immediately on closing.

11. Property Included. The property consists of the Property and all rights, privileges and

appurtenances thereto.

12. Personal Property. The following personal property is included as part of the Property

being sold to Buyer: None.

13. Seller’s Representations. Seller represents to Buyer:

13.1 There is no lien or special assessment, other than for non-delinquent ad valorem

taxes, pending or, to the best of Seller’s knowledge, threatened against the Property by any governmental

authority.

13.2 Seller has received no written notice from any governmental agency of any

violation of any statute, law, ordinance, or deed restriction, rule, or regulation with respect to the

Property.

13.3 Seller is not a foreign person as that term is defined in IRC §1445(f)(3). On the

Closing Date, Seller will, if requested, execute and deliver to Buyer a certification of non-foreign status

on a form required by the IRS.

13.4 Seller has the requisite power and authority to execute, deliver, and perform its

obligations under this Agreement and has obtained all necessary approvals and consents to Seller’s

execution, delivery and performance under this Agreement. This Agreement has been duly executed and

delivered by Seller and is a valid and binding obligation of Seller, enforceable against Seller in

accordance with its terms.

13.5 The execution, delivery, and performance of this Agreement by Seller will not

conflict with or breach any law, regulation, judgment, order, decree, writ, injunction, contract, agreement

or instrument to which Seller is bound or subject; and Seller has obtained any consent, approval,

authorization or order of any court or governmental agency or body required for the execution, delivery

and performance of Seller thereby.

All representations contained in this Agreement will survive closing and the conveyance of the

Property to Buyer for a period of one year.

14. Binding Effect/Assignment Restricted. This Agreement is binding on and will inure to

the benefit of Seller, Buyer, and their respective heirs, legal representatives, successors, and assigns.

Nevertheless, Buyer will not assign its rights under this Agreement, provided, however, that Buyer may

assign this Agreement to a Limited Liability Company wholly owned by Buyer, and provided further,

however, that Buyer shall not be released from liability for this Agreement by virtue of such assignment

15. Remedies. TIME IS OF THE ESSENCE REGARDING THIS AGREEMENT. If the

conditions described in Section 6 above are satisfied or waived by Buyer and the transaction does not

Page 13 of 36

134613872.2

thereafter close, through no fault of Seller, before the close of business on the Closing Date, Seller will

have the right to retain all earnest money as liquidated damages. If Seller fails to deliver the deed

described in Section 7 above on the Closing Date or otherwise fails to consummate this transaction

through no fault of Buyer, all earnest money, if any, must be refunded to Buyer as Buyer’s sole remedy.

16. Attorney Fees. If an action is instituted to enforce or interpret any term of this

Agreement, the prevailing party will recover from the losing party reasonable attorney fees incurred in the

action as set by the trial court or arbitrators, as the case may be, and, in the event of appeal, as set by the

appellate courts.

17. Real Estate Broker. There is/is no real estate broker in connection with this

transaction.

18. Notices. All notices and communications in connection with this Agreement must be

given in writing and will be transmitted by certified or registered mail, return receipt requested, to the

appropriate party at the address first set forth above. Any notice so transmitted will be deemed effective

on the date it is placed in the United States mail, postage prepaid. Either party may, by written notice,

designate a different address for purposes of this Agreement.

19. As Is Purchase, Waivers and Disclaimer.

19.1 Reliance by Buyer; AS IS. BUYER EXPRESSLY ACKNOWLEDGES AND

AGREES THAT EXCEPT FOR THOSE REPRESENTATIONS SET FORTH IN SECTION 13.

ABOVE, OR SELLER’S OTHER REPRESENTATIONS AS TO SELLER’S LEGAL TITLE TO

THE PROPERTY, BUYER HAS NOT RELIED ON ANY WARRANTIES, PROMISES,

UNDERSTANDINGS OR REPRESENTATIONS, EXPRESS OR IMPLIED, ORAL OR

WRITTEN, OF ANY SELLER PARTY RELATING TO THE PROPERTY OR ANY PROPERTY

CONDITION, AND THAT BUYER IS ACQUIRING THE PROPERTY IN ITS PRESENT

CONDITION AND STATE OF REPAIR, “AS IS” AND “WHERE IS,” WITH ALL DEFECTS

AND LIABILITIES, LATENT OR APPARENT, INCLUDING THE PRESENCE OF

HAZARDOUS MATERIALS IN, ON, UNDER OR MIGRATING TO THE PROPERTY.

SELLER SHALL CONVEY TITLE TO THE PROPERTY TO BUYER, AND BUYER SHALL

ACCEPT TITLE TO THE PROPERTY, AT CLOSING, IN “AS IS, WHERE IS” CONDITION.

19.2 Buyer Waivers. SUBJECT TO THE INSPECTION RIGHTS AND

BUYER’S RIGHT TO TERMINATE THIS TRANSACTION SET FORTH IN THIS

AGREEMENTBUYER HEREBY WAIVES ANY AND ALL OBJECTIONS TO, COMPLAINTS

ABOUT, OR CLAIMS AGAIST SELLER REGARDING THE PROPERTY AND THE

PROPERTY CONDITIONS. BUYER FURTHER ASSUMES THE RISK OF CHANGES IN

ENVIRONMENTAL LAWS AS THEY MAY RELATE TO PAST, PRESENT, OR FUTURE

ENVIRONMENTAL CONDITIONS AT OR ABOUT THE PROPERTY, AS WELL AS THE

RISK THAT ADVERSE PHYSICAL CHARACTERISTICS AND CONDITIONS, INCLUDING

THE PRESENCE OF HAZARDOUS MATERIALS, MAY NOT HAVE BEEN REVEALED BY

ITS INVESTIGATIONS. BUYER WAIVES RECEIPT OF A SELLER DISCLOSURE FORM

RELATING TO THE PROPERTY.

19.3 Disclaimer as to Advice. BUYER ACKNOWLEDGES AND AGREES

THAT NEITHER SELLER NOR ANY AGENT OR REPRESENTATIVE OF SELLER HAS

ACTED AS AN INVESTMENT, LEGAL, TAX OR FINANCIAL ADVISER TO BUYER IN ANY

RESPECT OR OTHERWISE PROVIDED BUYER WITH ANY INVESTMENT, LEGAL, TAX,

OR FINANCIAL ADVICE OF ANY NATURE WHATSOEVER.

Page 14 of 36

Page 5 of 5

19.4 Survival. THE TERMS AND CONDITIONS OF THIS SECTION 19

SHALL SURVIVE CLOSING.

20. Entire Agreement. This Agreement sets forth the entire understanding of the parties

with respect to the purchase and sale of the Property. This Agreement supersedes any and all prior

negotiations, discussions, agreements, and understandings between the parties. This Agreement may not

be modified or amended except by a written agreement executed by both parties.

21. Applicable Law. This Agreement will be construed, applied, and enforced in accordance

with the laws of the state of Oregon.

23. Statutory Warning. THE PROPERTY DESCRIBED IN THIS INSTRUMENT MAY

NOT BE WITHIN A FIRE PROTECTION DISTRICT PROTECTING STRUCTURES. THE

PROPERTY IS SUBJECT TO LAND USE LAWS AND REGULATIONS THAT, IN FARM OR

FOREST ZONES, MAY NOT AUTHORIZE CONSTRUCTION OR SITING OF A RESIDENCE AND

THAT LIMIT LAWSUITS AGAINST FARMING OR FOREST PRACTICES, AS DEFINED IN ORS

30.930, IN ALL ZONES. BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE PERSON

TRANSFERRING FEE TITLE SHOULD INQUIRE ABOUT THE PERSON’S RIGHTS, IF ANY,

UNDER ORS 195.300, 195.301 AND 195.305 TO 195.336 AND SECTIONS 5 TO 11, CHAPTER 424,

OREGON LAWS 2007, SECTIONS 2 TO 9 AND 17, CHAPTER 855, OREGON LAWS 2009, AND

SECTIONS 2 TO 7, CHAPTER 8, OREGON LAWS 2010. BEFORE SIGNING OR ACCEPTING THIS

INSTRUMENT, THE PERSON ACQUIRING FEE TITLE TO THE PROPERTY SHOULD CHECK

WITH THE APPROPRIATE CITY OR COUNTY PLANNING DEPARTMENT TO VERIFY THAT

THE UNIT OF LAND BEING TRANSFERRED IS A LAWFULLY ESTABLISHED LOT OR

PARCEL, AS DEFINED IN ORS 92.010 OR 215.010, TO VERIFY THE APPROVED USES OF THE

LOT OR PARCEL, TO VERIFY THE EXISTENCE OF FIRE PROTECTION FOR STRUCTURES

AND TO INQUIRE ABOUT THE RIGHTS OF NEIGHBORING PROPERTY OWNERS, IF ANY,

UNDER ORS 195.300, 195.301 AND 195.305 TO 195.336 AND SECTIONS 5 TO 11, CHAPTER 424,

OREGON LAWS 2007, SECTIONS 2 TO 9 AND 17, CHAPTER 855, OREGON LAWS 2009, AND

SECTIONS 2 TO 7, CHAPTER 8, OREGON LAWS 2010.

SELLER: BUYER:

City of Carlton, Oregon

By: By: ___________________________________

Name: ________________________________

Title: Mayor Title: _________________________________

Dated: _________, ___, 2019 Dated: _________, ___, 2019

Attest:

By: __________________________

City Recorder

Page 15 of 36

Applicati~n for Bo~rds/Commission

Contact Information

Name:

Street Address:

Mailing Address:

City/State/Zip Code:

Home Phone:

Work Phone:

E-Mail Address:

Background

Susan Kemetz

E. Roosevelt St.

Carlton, OR 97111

@comcast.net

Years of Residence in Carlton: 1

Place of Employment: Retired

Occupation: Sales, Marketing and Customer Service

Educational Background: BS from Purdue University

Prior Civic Activities: Served on HOA Boards wherever we lived.

Boards/Commissions of Interest

Please check which Boards/Commission your requesting to serve on:

D City Council Visit Carlton Tourism Committee

D Budget Committee D Ad-hoc Advisory Committee

D Planning Commission

Last Update: 2/1312017

Page 16 of 36

Special Skills or Qualifications

Summarize any special training, skills or experience you may have pertinent to the Board/Commission to which you are applying.

- - -- -·--· --- ------ -·-

Currently on the HOA Board of Carlton Crest and interested in becoming more involved in the Carlton community. I'm currently retired but my entire career was in sales, marketing and customer service which gives me the skills to work with all types of people and organizations. My talents will help me successfully contribute tot the efforts of this position.

Motivation

Discuss your motivation for serving on this Board/Commission.

I love living in this "Great Little Town" and have come to know so many of the people living and working here that I want to contribute to the continued growth of this community.

Special Notice Please be advised that rpembers of the City Council and Planning Commission are required to file an annual Statement of Economic Interest with the State of Oregon. A sample reporting form is available from Carlton City Hall indicating the type of information you will be required to disclose if you are appointed.

Agreement and Signature

By submitting this application, I affirm that the facts set forth in it are true and complete. I understand that if I am accepted as a volunteer, any false statements, omissions, or other misrepresentations made by me on this application may result in my immediate dismissal.

Name (printed)

Signature

Date

Our Policy

It is the policy of the City of Carlton to provide equal opportunities without regard to race, color, religion, national origin, gender, sexual preference, age, or disability. The City of Carlton accepts applications from potential board/commission members throughout the year and will hold applications until vacancies exist on specific boards/commissions.

Thank you for completing this application form and for your interest in volunteering with us.

Last Update: 2/13/2017

Page 17 of 36

April is NATIONAL CHILD ABUSE PREVENTION MONTH, a month long campaign to promote awareness about child abuse and neglect using pinwheels, a happy symbol of childhood, and blue ribbons.

Child abuse and neglect happens everywhere and we all can play a part in stopping and preventing it. As a volunteer with Juliette’s House I am contacting Yamhill County communities to ask for their help in reminding people about the importance of watching out not only for their children, but for all children.

Please join our “Pinwheels for Prevention” April campaign. There are several ways that your community can participate. I realize that each community has developed the best way of communicating within their own community, so these are only suggestions.

Include an article in community newsletter and/or web page. This could be an article about the importance of everyone watching out for the kids and highlighting the True Blue Rally to Prevent Child Abuse and we would be happy help with that should you request it.Wrap trees along a main street with blue ribbon for the month of April. We will provide notes to place on ribbon signifying the reason for blue ribbon.Place Blue pinwheels in a highly visible place along with a sign explaining significance.Hang posters in businesses (Juliette’s House can provide posters and community members can make some. Message about Child Abuse Prevention on Reader Boards.Perhaps the children who visit the library after school can make paper pinwheels using a template we will provide and a pencil and push pin. The kids could then parade around town with their pinwheels, visiting businesses. TRUE BLUE RALLY TO PREVENT CHILD ABUSE - April 10th has been designated Rally Day in Yamhill County. We are asking EVERYONE to wear blue that day. TRUE BLUE RALLY TO PREVENT CHILD ABUSE on front steps of Yamhill County Courthouse 5:15 PM, including people from every community in Yamhill County wearing blue. Short walk following the Rally.We will be working with the Library in your community and hope to include the Fire Dept. and Law Enforcement. Use blue ribbons/flagging tape on vehicles. Last April several law enforcement vehicles in the County were decorated last April.Adopt a Proclamation proclaiming April to National Child Abuse Prevention Month in your City.

Juliette’s House has supplies to include pinwheels, blue ribbon, blue flagging tape and posters and I sill be happy to deliver requested supplies the week of March 11th-15th. Our funds are limited and if you are able to purchase a portion of your supplies we would be happy to invoice you.

Thanks so much for your consideration of participating in National Child Abuse Prevention Month. I look forward to hearing from you in the near future and am hoping we will be working together to help keep our precious children safe.

Carole JoaJuliette’s House Volunteercarolejoa@gmail.com971-237-3719

GIVE A CHILD HOPE! YOU CAN HELP STOP AND PREVENT CHILD ABUSE.

Page 18 of 36

City Council Minutes FEBRUARY 5, 2019

City Hall, 191 E. Main Street, Carlton, Oregon WORK SESSION 6:30 PM

1. CALL TO ORDER/AGENDA REVIEWMayor Brian Rake called the meeting to order at 6:30 PM. No changes were made to the work sessionagenda.

2. ROLL CALLMembers Present: Mayor Brian Rake, Council President Shirley Ward-Mullen, Councilors Scott Carl,Carey Rhoads, Kathy Rich, Linda Watkins, and Amy Wilder

Staff Present: City Manager Dennis Durham, City Recorder Jennifer Nelson

Others Present: Luke Zimmerman, Patrice Brown, Nancy Harris, Annika Morris, Brianna Sullivan and Sarah Ellis and Ken Wright

3. ANNOUNCEMENTS/REPORTS/PRESENTATIONSA. George Fox University Design Team – Luke Zimmerman & Patrice Brown 6:30 PM

City Manager Dennis Durham introduced Luke Zimmerman from George Fox University who introduced the class he teaches. Sarah Ellis presented PowerPoint (see meeting record). Brianna presented. Luke mentioned working with Mark Schmidt for guidance on architectural process. Patrice Brown teaches interior design at George Fox University. The Bachelor of fine arts program class created space planning of interior spaces Nancy Harris and Annika Morris presented.

Watkins asked more about the rooster mascot, statuette. Morris responded it is a physical object, so everyone involved can sign as representation of process. Students will return in Spring for another work session.

4. ADJOURN TO REGULAR MEETINGThe work session adjourned at 6:55 PM.________________________________________________________________________________REGULAR MEETING 7:01 PM

1. CALL TO ORDERCity Recorder Jennifer Nelson called the regular meeting to order at 7:01 PM.

2. ROLL CALLMembers Present: Mayor Brian Rake, Council President Shirley Ward-Mullen, Councilors Scott Carl,Carey Rhoads, Kathy Rich, Linda Watkins, and Amy Wilder

Staff Present: City Manager Dennis Durham, City Attorney Walt Gowell, City Recorder Jennifer Nelson

Others Present: Ken Wright

3. PLEDGE OF ALLEGIANCE 7:01 P The Pledge of Allegiance was performed.

4. CHANGES OR ADDITIONS TO THE AGENDA 7:01 PM

Page 19 of 36

5. CEREMONIES/APPOINTMENTS/ANNOUNCEMENTS

A. City Council Goal Setting Session on Saturday, February 23, 2019, 9am-11am, at Carlton Fire District Building 7:02 PM

6. CITIZEN COMMENTS 7:22 PM A. Yamhill County Cultural Coalition – Asset Award

Held at end of meeting, Deb Brooks described the YCCC asset award program which recognizes all communities that support culture art, humanities, and heritage/history. She made council aware and think of candidates that support those areas in Carlton and nominate those people that would be appropriate recipients. 7. CONSENT AGENDA 7:03 PM

A. Meeting Minutes – Approve 1. City Council – January 8, 2019

B. City Manager’s Report – Information Only C. Accounts Payable Report – Approve

MOTION: Ward-Mullen/Wilder to approve the CONSENT AGENDA including City Council meeting minutes from January 8, 2019, the city manager’s report, and the accounts payable report. Motion carried (7 Yes/0 No/0 Absent/0 Abstain). 8. ORDINANCES/RESOLUTIONS/DISCUSSION/ACTION ITEMS

A. Resolution No. 2019-281: Proposed Sale of Real Property – 156 E. Monroe Street 7:03 PM Durham summarized the staff report and background (see agenda packet). Ward-Mullen requested a market analysis when get to point will consider selling at the public hearing. Rich asks when the current lease is set to expire with tenants. Durham states June of 2019. Walt Gowell stated tonight is to set the public hearing and that concept of selling and to hold a public hearing. MOTION: Wilder/Ward-Mullen to approve and authorize the Mayor to sign RESOLUTION NO. 2019-281 declaring city property at 156 East Monroe Street to be surplus property and setting a public hearing on the proposed sale of the property for March 5, 2019. Motion carried (6 Yes/1 No [Rich]/0 Absent/0 Abstain).

B. Temporary Street Closure Permits 7:11 PM 1. Flavors of Carlton – Ken Wright & Yamhill Carlton Together Cares (YCTC) 2. Oregon Wine Country Half-Marathon – Destination Races & Ken Wright

Ken Wright of 120 North Pine Street, Carlton- two events being held that Ken is asking for Council approval on street closures for those events, the Yamhill Carlton Together Cares Flavors of Carlton event and the Oregon Wine Country Half Marathon. Both events bring people and funds to the community that help aid the funding of a community center. Asking for closure of main parking lot and to close Kutch Street from South side of DePonte Cellars to North side of Ken Wright Cellars for the Flavors event. The Half-Marathon brings 1400-1600 runners to town, offers great exposure, and reward. For this event, he needs to close Pine Street and the Main parking lot. MOTION: Rhoads/Rich to approve the temporary street closure permits for the Flavors of Carlton fundraising event from May 1-5, 2019 and the Oregon Wine Country Half-Marathon event from August 31-September 1, 2019 as submitted. Motion carried (7 Yes/0 No/0 Absent/0 Abstain). Ward-Mullen asks Ken if there will there be a focus on senior center in the community center. Yes, in the form of mentoring.

Page 20 of 36

9. FUTURE AGENDA ITEMS/COUNCIL DISCUSSION TOPICS 7:26 PM 10. ADJOURNMENT The regular meeting adjourned at 7:27 PM.

APPROVED by the City of Carlton City Council on March 5, 2019. ATTEST: ____________________________________ ___________________________________ Aimee Amerson, Brian Rake, Mayor Economic and Community Development Coordinator

Page 21 of 36

City Council Special Session Minutes FEBRUARY 23, 2019

Carlton Fire Hall, 343 W. Roosevelt Street, Carlton, Oregon Goal Setting 9:00 AM 1. CALL TO ORDER & ROLL CALL Mayor Brian Rake called the meeting to order at 9:00 AM. No changes were made to the special session agenda. Members Present: Mayor Brian Rake, Council President Shirley Ward-Mullen, Councilors Scott Carl, Kathy Rich, Linda Watkins, and Amy Wilder Members Absent: Carey Rhoads (excused) Staff Present: City Manager Dennis Durham, Director of Administrative Services Christy Martinez, Chief of Police Kevin Martinez, Public Works Director Bryan Burnham Others Present: None 2. CITIZEN COMMENTS – No citizens present 3. FY20 Council Priority Setting – Dennis Durham, City Manager City Manager Dennis Durham facilitated the Councils’ priorities setting exercise for fiscal year 2019-20. Durham reviewed purpose of goal setting meeting, and the definitions of goals and objectives. There was general discussion about FY18-19 goals and objectives and changes desired for FY19-20. Discussions included: ODOT 47 project, 5-year Capital Improvement Plan, and Recology waste options. FY 2019-20 Council Goals DRAFT 02/23/2019 Goal 1 – Provide high-quality city-wide infrastructure services.

Maintain a 5-year replacement plan and funding strategy for streets, water and sewer assets. Develop a 5-year replacement/investment plan for sidewalks, park assets, trail ways and beautification amenities.

Build a new City Hall and Police Department facility. Goal 2 – Ensure a safe and welcoming environment for citizens and businesses.

Integrate the emergency plan; educate the community. Pursue a four-way stop on Main Street at Pine/Yamhill intersection. Pursue strategies to beautify and improve Carlton neighborhoods and downtown.

Goal 3 – Support and encourage diverse, well-utilized recreational and livability opportunities.

Improve walkability of the City, including sidewalks, parks, and green spaces. Youth and Senior amenities.

Goal 4 – Support a strong economic base.

Implement parking strategy to address lack of available parking. Implement plan to address affordable housing.

Page 22 of 36

Develop a strategy for managing vacation/rental properties. Aggressively pursue economic development and redevelopment activities.

Goal 5 – Engage citizens and business owners in governance.

Pursue civil, inclusive and constructive community leadership. Enhance and improve web-based communication and engagement with citizens. Maintain transparency with the public in all government activities as allowed by law. Communicate activities of the City through newsletters and the City’s website; establish City Hall as a central hub for community information.

Goal 6 – Provide City services that are effective and efficient.

Explore options for administration and reserves to support Police operations. Pursue continuing education and training for staff.

MOTION: Wilder/Rich to approve the draft goals Motion carried (6 Yes/0 No/1 Absent/0 Abstain). 4. ADJOURNMENT The special session meeting adjourned at 11:00 AM. ATTEST: ____________________________ ___________________________ Christy Martinez, Brian Rake, Mayor Director of Administrative Services

Page 23 of 36

To: The Mayor and City Council From: Dennis Durham, City Manager Subject: City Manager Report Date: March 5, 2019

For the information of the City Council and citizens of Carlton, the following is a summary of Citywide activities through March 5, 2019:

City Administration • City Hall Renovation – Met with representatives of George Fox University to

review progress to date.• Met with Adelaide subdivision team to develop solutions for utility connections.• Attended the Mid-Willamette COG Annual Meeting with Mayor Rake.• Met with Street Sweeping contractor to get pricing for FY2019-20.• Attended meeting of McMinnville Chamber Greeters at Carlton & Coast.• Met with YC Sheriff Svenson to review County/Carlton cooperation.• Provided assistance to Tim Corrigan in completing the Main Street Grant

application for bakery project enhancements.• Attended the YWRA Meeting at MWL.• Discussed potential marketing opportunities with News Register.• Met with the owner of the property at 116 W. Main St. to discuss future uses and

vision for redevelopment.• Met with Recology to discuss new service options.• Met with Janet from the Carlton Observatory initiative to discuss potential for

Carlton location and development rules.• Met with ODOT officials to work on Main Street Reconstruction project.• Responded to an inquiry from Council member Rich regarding the possibility of

expanding the available information in the AP Report. Staff contacted thesoftware vendor and it was estimated that the work (report creation, testing andtraining) would take 2-3 days at an hourly rate of $190 in addition to added staffwork to populate new data fields. Estimated to complete: $3,040 - $4,560. Thiscan be included in the upcoming budget development process if Council desires.

Public Safety Calls for Service

• Total CAD CALLS - 116• Total Written Reports - 8

___________________________

Page 24 of 36

• Restraining Order Violation- 1 • DHS Cross Reports- 1 • Criminal Mischief- 2 • Theft- 5 • Suspicious- 7 • Sex Crime Misc. • DUII • Drug Violation • Traffic Collision -1 • Trespass • Burglary • Misc. Arrest • Ordinance- 2 • Warrant service -2 • Traffic collision -1 • Traffic Hazzard -1 • Traffic Complaints -1 • Lost / Found Property- 2 • Parking Complaints- 9 • Juvenile abuse / neglect- 1 • Information Complaints- 3 • Disturbance / Harassment / Domestic - 4 • Fraud -1 • Follow up- 16 • Field Investigation- 7 • Extra Patrol -15 • Custodial Interference -1 • Civil Paper -1 • Civil Complaint -1 • Misc. Calls -12 • AOA- 10 • Area Check -18 • Animal Abuse- 1 • Audible Alarm -1 • Vacation checks (Number of vacation checks requested by citizens) -2

TRAFFIC

• Parking Citations – 5 • Traffic Warnings – 13 • Traffic Citations - 12

Page 25 of 36

Upcoming Spring Events

• Project I.M.P.A.C.T. Quarterly Meeting Thursday, March 7, 2019 @ 6:30 p.m. City Hall Council Chambers

Infrastructure • Nothing new.

Public Works

• Storm System maintenance work was completed in the downtown core. Vac truck cleaned catch basins.

• Ladd Park playground equipment has been delivered. Construction to start during the week of March 11.

Community & Economic Development Economic Development Projects

• Flaneur Wines – working on street lighting for Pine St. to Grant St. • Adelaide – Utility work continues on schedule. • Carlton Bakery – Construction schedule is delayed due to inclement weather for

concrete. Permitting

• 413 N 4th street- plumbing • 638 W Monroe street- demo

Planning (on March Planning Commission agenda)

• Community Home Builders- Zone Change on East Roosevelt street • Family Life Church- Site Design Review, Variance and Conditional Use

Permit Code Enforcement

• 637 N Coolidge St- referred to PD • 667 N Coolidge St- complete • 343 W Garfield St- complete • 183 E Roosevelt St- referred to PD • 173 E Roosevelt St- pending • 620 N 1st St- complete • 449 N 1st St- complete • 504 N Harrison St- pending • 320 N Yamhill St- violation

Page 26 of 36

• 103 W Adams St- pending • 311 W Johnson St- complete • 624 S Pine St- pending • 345 W Johnson St- pending • 116 W Adams St- complete • 425 S Kutch St- pending

City Recorder Vacancy

• Duties of the part-time recorder have been split and reassigned to other employees until a decision can be made regarding filling the position (as part of the budget process).

Boards & Commissions Activity

• Planning Commission – No meeting in February. • Visit Carlton Tourism Committee – Met on February 6, 2019. Draft minutes

attached.

Page 27 of 36

Accounts Payable

User:

Printed:

lmeeker

2/27/2019 11:27 AM

Checks by Date - Summary by Check Date

Check No Check DateVendor NameVendor No Check Amount

Aflac AFLAC 02/05/2019 37.0054425

9985 CIS Trust 02/05/2019 22,704.0854426

9981 EFTPS 02/05/2019 7,402.2854427

OreRev Oregon Dept. of Revenue 02/05/2019 2,006.4754428

9100 PERS 02/05/2019 2,992.7854429

10004 VOYA- State of Oregon Plan 02/05/2019 2,333.3454430

37,475.95Total for 2/5/2019:

AllTra All Traffic Solutions Inc. 02/06/2019 625.0054431

AssetP Asset Protection Partnership, LTD 02/06/2019 4,346.5354432

BraMer Branding Merchandise 02/06/2019 821.5154433

BudBli Budget Blinds 02/06/2019 2,121.0054434

CarCor Carlton Corner Service 02/06/2019 669.7754435

CasInc Caselle, Inc. 02/06/2019 136.0054436

CenLin CenturyLink 02/06/2019 468.1454437

Con Car Carole Connell 02/06/2019 2,605.3654438

ConSup Consolidated Supply 02/06/2019 87.6954439

DatPro Dataprose 02/06/2019 597.2254440

FarEle Farnham Electric Co. 02/06/2019 642.0854441

BluUni Galls, LLC 02/06/2019 43.1654442

GenTec Genuine Technology Group, Inc. 02/06/2019 2,206.7154443

Iacp IACP 02/06/2019 190.0054444

Leaf Leaf 02/06/2019 54.0054445

LeaCit League Of Oregon Cities 02/06/2019 80.0054446

LeoExc Leo's Excavating, Inc. 02/06/2019 5,888.3554447

MatFlo Material Flow & Conveyor Systems, Inc. 02/06/2019 4,500.0054448

McCrom McCrometer, Inc. 02/06/2019 506.0054449

McMCha McMinnville Area Chamber of Commerce 02/06/2019 345.0054450

MorCar Morris Carpet Cleaning of Oregon, Inc 02/06/2019 780.0054451

OreSta Oregon Stationers 02/06/2019 59.0054452

OWRD Oregon Water Resources 02/06/2019 200.0054453

PriUti Private Utility Locating, LLC. 02/06/2019 1,687.5054454

RecWes Recology Western Oregon 02/06/2019 384.0954455

TetTec Tetra Tech, Inc 02/06/2019 18,056.2654456

TraSaf Traffic Safety Supply Co. 02/06/2019 2,096.7654457

UpsSto The UPS Store 02/06/2019 12.3454458

UsaBlu USABlueBook 02/06/2019 30.4954459

Ward J Jill M Ward 02/06/2019 297.5054460

WilFar Wilco Farmers 02/06/2019 79.4954461

Wolfcom Wolfcom Enterprises 02/06/2019 237.0054462

50,853.95Total for 2/6/2019:

AirNor Airgas USA, LLC 02/13/2019 206.2454463

AmiChr Christine Amiel 02/13/2019 90.0054464

BluSta Blue Star Gas 02/13/2019 882.3454465

Page 1AP Checks by Date - Summary by Check Date (2/27/2019 11:27 AM)

Page 28 of 36

Check No Check DateVendor NameVendor No Check Amount

BotEqu Botten's Equipment Rental 02/13/2019 67.7954466

CarBus Carlton Business Association 02/13/2019 100.0054467

CasCol Cascade Columbia Dist. Co. 02/13/2019 667.7754468

CItBan Citizens Bank 02/13/2019 2,588.5554469

Comcas Comcast 02/13/2019 492.1454470

ConSup Consolidated Supply 02/13/2019 94.9954471

FenMas Fence Master Fence Co. 02/13/2019 1,277.3254472

GenTec Genuine Technology Group, Inc. 02/13/2019 7,177.0054473

HacCom Hach Co. 02/13/2019 630.6254474

BlaPho Jake Blair Photography 02/13/2019 200.0054475

MahTer Terrence Mahr 02/13/2019 200.0054476

McMDry McMinnville Drycleaners 02/13/2019 6.0054477

MicHaf Michael Hafner 02/13/2019 450.0054478

NorSig Jerome Blankeship 02/13/2019 330.0054479

OreRevCT Oregon Department Of Revenue 02/13/2019 285.0054480

PorGen Portland General Electric 02/13/2019 5,371.7054481

UB*00431 Lindsey Posey 02/13/2019 141.5354482

PriUti Private Utility Locating, LLC. 02/13/2019 262.5054483

PumTec Pumptech, INC. 02/13/2019 1,148.2454484

Univar Univar USA Inc 02/13/2019 4,169.1054485

UB*00432 Logan Vandehey 02/13/2019 104.1254486

VinBou VinBound Marketing 02/13/2019 700.0054487

YamCom Yamhill Communications Agency 02/13/2019 2,528.4254488

30,171.37Total for 2/13/2019:

9981 EFTPS 02/20/2019 7,265.0554490

OreRev Oregon Dept. of Revenue 02/20/2019 1,973.6254491

9100 PERS 02/20/2019 3,099.6454492

10004 VOYA- State of Oregon Plan 02/20/2019 2,333.3454493

AleAna Alexin Analytical Labatories, Inc. 02/20/2019 787.0054494

AssetP Asset Protection Partnership, LTD 02/20/2019 39.8554495

BluSta Blue Star Gas 02/20/2019 1,155.3854496

Comcas Comcast 02/20/2019 241.0454497

ErnHar Ernst Irrigation 02/20/2019 435.9054498

FirFedCC First Federal Card Services 02/20/2019 6,196.5754499

CitDun City of Dundee 02/20/2019 120.0055000

HauRue Haugeberg, Rueter, Gowell 02/20/2019 2,308.0055001

InnTec Innova NW 02/20/2019 80.0055002

Leaf Leaf 02/20/2019 188.0055003

LowHom LOWE'S Home Improvement 02/20/2019 350.5255004

MCMWAT McMinnville Water and Light 02/20/2019 43.9755005

PorGen Portland General Electric 02/20/2019 1,746.6755006

PriUti Private Utility Locating, LLC. 02/20/2019 262.5055007

28,627.05Total for 2/20/2019:

BluSta Blue Star Gas 02/27/2019 513.0755008

BoyPai Boys Painting LLC 02/27/2019 1,800.0055009

CanSol Canon Financial Services, Inc. 02/27/2019 629.6655010

CitStH City of ST. Helens 02/27/2019 699.6055011

Comcas Comcast 02/27/2019 689.7055013

FarEle Farnham Electric Co. 02/27/2019 1,854.9955014

OvsKub OVS 02/27/2019 375.0055015

SWElec S & W Electric Works, Inc. 02/27/2019 185.0055016

UB*00433 Safeguard Conservice 02/27/2019 23.2355017

SheWil Sherwin Williams 02/27/2019 30.7455018

Page 2AP Checks by Date - Summary by Check Date (2/27/2019 11:27 AM)

Page 29 of 36

Check No Check DateVendor NameVendor No Check Amount

SprBro Springbrook National User Group 02/27/2019 800.0055019

UliShi Uline Shipping Supply Specialists 02/27/2019 2,723.3055020

VerWir Verizon Wireless 02/27/2019 656.2255021

YamCom Yamhill Communications Agency 02/27/2019 2,528.4255022

13,508.93Total for 2/27/2019:

Report Total (96 checks): 160,637.25

Page 3AP Checks by Date - Summary by Check Date (2/27/2019 11:27 AM)

Page 30 of 36

,\(;tit,\t ilt Ilt, r()\\NCity of Carlton

SPECIAL EVENT APPLICATION

The City of Carlton appreciates your interest in organizing an event in the City. Completion of this application and anyconditions given ensures the event is safe and considerate of others sharing the publicly owned space. This Special EventPermit application is designed to gather information about the event the City will use to approve or deny the request.

The review period can take between 30 and 60 days to complete depending on the size and nature of the event. Eventsare scheduled on a first come, first serve basis. We encourage you to submit your application as early as possible to allowenough time to review the application and complete the required approval steps. Your application may be denied if it isdetermined that not enough time is available to thoroughly review your request and address any concerns.

lf it is determined the special event cannot be conducted without endangering public health, safety and welfare, seriouslyinconveniencing the general public or adversely impacting the provision of essential public services, the permit may bedenied or issued with conditions that will eliminate or reduce the impact on the community.

Name of Event: fu, n {w'' la W {y-1.*1 5 location: (S VWr'' Dfitu V * t-tt'l +ah-,.Z{ rz MAt'V-4+ !\

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l( :O0 Endrime:5',Dan"t Start Time:

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Description, purpose, type of trL-2 | '11'4au\ >V

sponsoring organizatio n= V N'hew nllCrutl /s,tft,qll Nonprofit? yEs X NO (lfyes, ottoch proof)

1 2568Primary Contact Name i->vtvi Lax i s

Mailing Address: 6ol € V<"+tredq C+ Email: fy.h a ,nn4ll

Point Person & Cell Phone Contact during the event: larnUDescribe the event site layout plan, street routes, and traftic control plans (attach o map including routes, location of

borricodes, staging oreost fencing, beer gardens, vendor oreos, structures, etc.

Pho 0

C,$TN

L>n (t8 L<.v?s lrble<

Street, parking, or sidewalk closure/restriction required?County or state owned road or right-of-way affected?Alcoholic beverages available?Admission fee or donation accepted to attend?Retail vendors or merchandise sold?Food served or prepared?

Music or sound amplification equipment involved?Electricity needed?Potable water needed?Restroom ra ci I ities provided ? *

{llffii w4 +t -Fuvw|

YES

YES

YES

XruoY Itto.X

NO

Xruo_NOKNo

TruoNO-T-ruo

Xro

T YES

YES

YES

YES

YES

YES

YES

-x-

Page 31 of 36

Camping overnight?Restricted public access or facility use?

Need to reserve a park shelter or amphitheater?

Estirnate of number of persons expected to attend the proposed event: t00

ls this the first time this event will be held in the City of Carlton? K YES

YES XNo-K-ruoA r'ro

# of Vehicles:

NO

YES

YES

50 ?I

FOR OFFICIAL USE ONLY

Date Rece ive d, LJ'Lfu lQl4,Received

Check oll documents that may opply to the event:

tr Street Closure Permit Application - Block Pafitr Street Closure Permit Application - Generaltr Park Shelter Reservation

tr Temporary Merchant Business License

tr OLCC Temporary License or Special Event Permittr ODOT ROW Permittr ODOT Banner/Sign Permit

4 lh^M/rD^ Calendar Confl

Citv Fees Paid

El s10.00n/atr Sso.ooEI S2s.ooEl s3s.oon/an/a

lnsuranceSignatures

trun/an/a

n/anla

trtrn/atrtrn/anla

City Council approval is required for large events requesting to use a public park or facility with alcohol, amplified sound, overnightcamping, or restricted public access. A concession agreement may also be required with an event agenda, site plan map, andinsurance certificates naming the City of Carlton as an additional insured submitted and details negotiated with the City Manager.

Date of City council ra""tine,-SJSJJj-

Approvalfor the event described above it)Grrnt"d tr Denied El Allowed, with the following conditions:-

l-3 /* lqlSignature

Carlton City CouncilDennis Durham, City ManagerKevin Martinez, Chief of Police

Bryan Burnham, Public Works DirectorTerry Lucich, Chief of New Carlton Fire District

Date

Cc:

Page 32 of 36

* #tfth.("4t,{sm'

Upper Wennerberg Parl(arlton, OR

)'

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Rngl - Mltl1 zi, ftl , ?-Dl1

Page 33 of 36

To: The Mayor and Members of the City Council From: Christy Martinez, Director of Administrative Services Subject: Resolution 2019-282 Budget Adjustments and Appropriation Changes for

FY19 Date: March 5, 2019

Recommended Motion It is MOVED that the City Council approve and authorize the Mayor to sign Resolution No. 2018-282 with Exhibit A, authorizing budget adjustments for Fiscal Year 18-19 The budget adjustments consist of three audit housekeeping items and moving monies from the street fund contingency for the added Monroe Street paving.

Alternatives 1. Do not approve. Failure to approve the budget resolution will likely result in an audit

finding in the FY19 audit report.

Fiscal Impact The fiscal impact of reallocating budgeted money from the funds results in no change overall.

Exhibit

1. Resolution No. 2019-282

Page 34 of 36

RESOLUTION NO. 2019-282

A RESOLUTION PROVIDING FOR BUDGET TRANSFERS AND MAKING APPROPRIATION CHANGES FOR FISCAL YEAR 2018-19

RECITALS: WHEREAS, the City of Carlton’s 2018-19 budget is in need of adjusting various funds, organization units, departments, and category of expense accounts for additional appropriation authority; and, WHEREAS, under the provisions of Oregon Local Budget Law, fund units and accounts are required to reflect sufficient authorized appropriations; and, WHEREAS, appropriation authority may be made by transfers of appropriations within organization units, transfers within categories of expense and/or transfers of contingency appropriations with a specific fund when authorized by official resolution of the governing body as provided by ORS 294.463; and, WHEREAS, additional appropriation authority for expenditures may be made by transfer of contingency appropriations within a specific fund when authorized by official resolution of the governing body as provided by Oregon Local Budget Law.

THE CITY OF CARLTON RESOLVES AS FOLLOWS:

1. To adjust the City of Carlton’s Budget for Fiscal Year 2018-19 for such transfers of categories of expense, organizational units, and contingency appropriations to fund expenditures with each fund account, as shown in Exhibit A; and, provide expenditure authority as herby increased and appropriated. The net effect of such appropriation transfers is zero.

ADOPTED by the City Council of the City of Carlton, Oregon, on March 5, 2019 by the following votes: AYES: NAYES: ABSENT: ABSTAIN:

APPROVED and signed by the Mayor on March 5, 2019.

____________________________________ Brian Rake, Mayor

ATTEST: ____________________________________ Christy Martinez, Director of Administrative Services

Page 35 of 36

Street Fund Original Budget Changes

Adjusted Budget

Street Projects 011-110-620505 242,468 57,000 299,468 Street Contingency 011-110-640000 75,220 (57,000) 18,220

317,688 0 317,688 Purpose: To increase Capital Outlay appropriation authority for Street Projects in the Street Fund, due to the inclusion of Monroe street because of its deteriorated condition and the urgent need for maintenance.

GO Bond 2015 Fund Original Budget Changes

Adjusted Budget

Reserved Future Exp 024-240-650000 0 1,235 1,235 Contingency 024-240-610000 1,235 (1,235) 0

1,235 0 1,235

Debt Service Fund Original Budget Changes

Adjusted Budget

Reserved Future Exp 026-260-650000 0 158,645 158,645 Contingency 026-260-610000 158,645 (158,645) 0

158,645 0 158,645 Purpose: To remove Contingency budgets as suggested by the City Auditor and move to Reserved Future Expenditure budget for future dedicated expenditures. Debt Service/ Water Fund

Original Budget Changes

Adjusted Budget

Reserved Future Exp 026-260-650000 158,645 7,582 166,227 Contingency 012-120-650000 287,127 (7,582) 279,545

Purpose: The Debt Service Fund is required by the bond agreement to maintain a cash balance equal to or greater than one year’s principal and interest payments for the Water Revenue Bonds, Series 2007.

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