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Proposal for 2012 ATLAS Upgrade Week at Stanford / San Francisco Bay Area

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Joint hosting proposal from SLAC & LBNL & UC Santa Cruz

for Mar/26-30/2012

Why Stanford/San Francisco Bay Area ?

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* Some key foundation stones of particle physics and accelerators were laid in the Bay Area.

* A very rich and diverse cultural backdrop, and distinctive local attractions of the San Francisco Bay Area.

* The innovative spirit of Silicon Valley is one of the main engines of our modern civilization, which has a close personal touch on all of us.

ATLAS @ UC Berkeley/LBNL

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ATLAS @ UC Santa Cruz

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ATLAS @ SLAC

2mm

3D Si sensor (Stanford SNF) withactive edge at CERN test beam

CosmicTelescope for sensor/module tests

RCE/ATCA high bandwidth DAQwith wide range of applications

CO2 coolingTest system

Rad hard custom TwinAx for multi Gb/s electrical data transmission.

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Geography

Silicon valley

LBNL

5 km

Local Geography

HotelClusters

Downtownareas withclusters ofrestaurants and shops(also alongEl CaminoReal)

Cal Train station Page 7

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Transportation* Direct flights to San Francisco International (SFO)

from many international airports. * Public Transportation from Airport to Hotel: Stanford is ~37km from SFO:

– Commercial shuttles (~$30) or limousine service, cab (~$80)– Cal train to Palo Alto + cab/walk

* Rental car (shared rental car is an effective means of local daily transportation. SLAC visitors are entitled to special deals at $220/week for a compact car)

* Free Marguerite shuttle on Stanford campus and vicinity operates during weekdays + Local transit bus every ~14min.

* Exclusive use of large event parking space ~500m from meeting venue for free

* More transportation details at:

http://www.slac.stanford.edu/exp/atlas/events/general/Travel.shtml

Stanford Campus

New KnightManagementCenter (meeting Venue)

Galvez Field(ConferenceParking)

Rodin Garden and Cantor museum

Page 9Hoover Tower

Main Quad

Memorial Court

Alumni Center (Dinner)

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Meeting Venue

The new Knight Management Center of the Stanford Graduate School of Business (GSB):

GSB Zambruno Halland CEMEX auditorium

Town square

Many modern classrooms of capacity ~70 for pre-meetings and breakout.

ArbuckleDiningPavilion

Plenary: CEMEX auditorium

http://www.gsb.stanford.edu/knightcenter/

Opened in Apr/2011

Lower floor capacity 300+100

Meeting Venue

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Block of small conference rooms for impromptu informal meeting and private conversations with 7-10 people will be available to us in addition.

Wireless network is available throughout Stanford campus.

Breakout rooms with 70-80 capacity. Reserving 3-4 of these rooms (in addition to CEMEX auditorium) for break out.

Many easily accessible power sockets on the tables or under table.

All rooms with modern computer projectconsole and capability for A/V setup for remote participation via EVO/Skype.

Venue availability is tied to Stanford spring break Mar/26-30/2012

Breaks and Lunches

Knight Center Town Square next to the Arbuckle Dining Pavilion Breaks:

Lunches: Your own choices of lunch from various nearby options.

Arbuckle PavilionKnight CenterTypical entrees$6.50-8.50

Arrillaga FamilyDining Commons5min walk$10 buffet

Many other campus eateries for lunch within 5-15min walk (link to map)

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Social Events: Workshop Dinner

Workshop Dinner at Stanford Alumni Center

Pre-dinnerCampus stroll:

Rodin Garden

Cantor museum(admission is free and opens until 8pm on Thursdays)

The Quad and Memorial church

Social Events: Reception / Tours / Informal Dinners

SLAC toursand Lab visits

Reception @ SLAC

Informal dinner outingsat local restaurantswith choiceof groupsled by locals

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Cost Summary

• Participant registration + social fee: Early=$370, Late=$430 – Venue setup/equipment fees and organization – Parking field and event bus transportation – Coffee breaks– Workshop dinner and reception

Registration can be reduced or waived in special cases for a small number of participants

• Many Flight choices to San Francisco at <$1000 from Europe.

• Many hotels within 5 km. Medium range is $90-130/night while low cost options $65-90/night also exist.

• SLAC special deal rental car $220/week and free conf parking

• Low cost CalTrain, SamTrans bus, free Marguerite shuttle around Stanford

(1$ = 0.74Euro = 0.90CHF as of Sep/29/2011)

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Local Organizer & Contacts

* Local organizers:Rainer Bartoldus Maurice Garcia-Sciveres

Richard Mount Murdock GilchrieseDong Su Alex GrilloCharlie Young Abe Seiden

* SLAC Event Service: – Thanh Ky Ly

* SLAC ATLAS administrative support: – Adrienne Higashi

* SLAC International Office for Visa Support

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Welcome to the San Francisco Bay Area

Additional Information

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Travel

* There are daily direct flights to San Francisco International (SFO) from many international airports, e.g. Amsterdam, Beijing, Frankfurt, London, Paris, Sydney,

Tokyo, Zurich,…* San Jose International (SJC) has direct

flights from many major US airports.

Visa

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* Citizens of many countries can enter the US via the Visa Waiver Program (VWP), which now needs a simple electronic application via ESTA before travel.

* For collaborators from countries not participating in VWP, they need to apply for B1 business visitor visa. Invitation letters will be issued based on requests collected at registration. Normal application processing time ~6 weeks.

* The SLAC international office is regularly helping visitors on their visa applications and their help will extend to the ATLAS week attendants.

* Based on a few hundred recent SLAC-assisted B1 applications, there is ~1-2% chance for “sensitive country” (e.g. China, India, Russia) applicants to suffer abnormal delays, while applicants from Cuba,Iran,Sudan,Syria are the only cases with high chance of very long delays or denial.

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Accommodations

* Hotels – Many choices within 5 km of Stanford venue

http://www.stanford.edu/dept/rde/chs/general/hotel.html– Medium range is $90-129/night – while there are also a fair number of low cost

choices at $65-89/night (1$=0.74Euro=0.90CHF as of Sep/29/2011).

* Stanford guest house is on SLAC site with 112 rooms at $90/day for

single rooms.* More details at: http://www.slac.stanford.edu/exp/atlas/events/general/Accommodations.shtml

Informal Social Events

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• Host members will establish a few dinner outing options to gather several separate dinner groups.

• Local restaurants of wide range of flavors (Palo Alto alone has >180 restaurants).

• Dining options in San Francisco• Nearby wineries with Bay/Silicon-valley view

• Informal organization to establish detailed signup and adjust selection based on demand.

• Help on transportation for dinner groups.• More details on local dining:

http://www.slac.stanford.edu/exp/atlas/events/general/Dining.shtml