page 1 inter-company cash application by mis department
TRANSCRIPT
Page 1
Inter-Company Cash Application
By MIS Department
Page 2What is Inter-Company Cash Application?
• When a Related Factory (e.g., JAR Kenya) or Vendor (e.g., MG Macao) closes a shipment, A/P records are created for the Purchaser (e.g., Jordache) to the Factory or Vendor and (for Related Factories) from the Vendor to the Factory
• These A/P records can be selected by the paying company and sent electronically in a batch to the selling company
• The selling Factory or Vendor can then apply the cash batch to its corresponding A/R records
(Skip to Main Menu)
Page 3
Enter your User ID and
Password here
Note: User ID and Password are initially assigned by MIS. You will be prompted to change it the first time you login. The password field IS case-sensitive.
Sign On
Click OK
Page 4
Click the check (or hit the Enter key) to proceed
Welcome
Click here to proceed
(Enter key)
Page 5
Enter the Company number
If you don’t enter a Company or enter the wrong number, you will receive this
error: Click OK
Select Application
Click the Daily Accounting button in
the menu
Page 6Daily Accounting Menu
Click “A/R Inter-Company Cash Application”
Page 7Application Security
Enter your Application User ID
here (2 letters)
Note: If you do not have an Application ID you must email [email protected] to
request “A/R Application Security”
Page 8View Batches
Right-click on the line
A list of cash batches (checks) entered by the Purchaser (or Vendor, for Factories) will appear. You should change the batch number to prevent
any more checks from being added to it
Click “Select for Changing”
Page 9Change Batch Number
Delete the slashes (/) and change the last 2 digits of the
batch number (leave the date)
Click OK
01
Page 10Select Batch
The batch number has
changed
Click “Select and Return”
To work with the batch,
right-click on the line
Page 11Select Check
Double-click on the check
to select it
Click “Select Check” on the popup menu
Page 12Active Error
If someone else is working with the batch this error will appear
Click OK
Click Return to select another
batch
Page 13List of Open Invoices (NOT IN BATCH)
This is a list of open invoices. Do NOT select
anything!!! The invoices in the batch have already been marked as paid (keyed off)
Click “Review/Reset Keyed Off Items” (F5)
Page 14List of Invoices in Batch (Check)
This is a list of invoices in the batch.
You can match the invoice numbers in the “Ref #1” column to the invoices in the AP batch document
Note that the Chk amt equals K/O inv and the Balance is .00
Click Balanced and Update to
process
Page 15Out of Balance
Note that the Chk amt does not equal K/O
inv and the Balance is NOT .00
The Balanced and Update
button is gone! What happened?
This invoice was unchecked and is now listed as UNPAID!
Check the P column and press Enter to add it back to
the batch
Page 16Batch Balanced
The screen returns to the list of checks.
Click “Update Batch” to finish applying cash
Page 17What Happens Next?
• A/R records for the invoices in the batch are paid