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Common Council Meeting Council Chambers of City Municipal Building

Regular Meeting – 7:00 p.m. December 14, 2017

Agenda

1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Approval of Agenda 5. Minutes of Previous Meetings 6. Consent Agenda

A. Reports of Sub-Committees, Boards, and Commissions 1. Police and Fire Commission, November 14, 2017 2. Plan Commission, November 20, 2017 3. Finance/Administration Committee, November 21, 2017 4. Board of Zoning Appeals, December 4, 2017 5. Historic Preservation Commission, December 6, 2017 6. Municipal Services and Utilities Committee, December 7, 2017

B. License Applications 1. Operator 2. Taxi Cab Operator

7. New Business A. Resolutions

1. Resolution No. 17-054 relative to Award of Contract 17-620S19 City of Portage RBC #16 Replacement

2. Resolution No. 17-055 relative to Taxi Contract 3. Resolution No. 17-056 relative to Taxi Cab Vehicle Lease Agreement 4. Resolution No. 17-057 relative to Determine Specific Projects Incomplete and Authorizing the Encumberance of 2017 General Fund Allocations

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5. Resolution No. 17-058 relative to Nancy Elsing B. Consideration of recommendation for Memorandum of Understanding

with Columbia County Health and Health Services Aging & Disability Resource Center for nutrition site

C. Consideration of recommendation for Agreement with Bank of Wisconsin

Dells for property tax collection D. Consideration of recommendation for Service Agreement with Columbia

County Humane Society E. Consideration of recommendation for approval of claims F. Consideration of appointment of Election Boards for 2018 – 2019 G. Appointments – Business Improvement District Board of Directors 1. Fred Galley 2. Sherry Douglas H. Resignation – Business Improvement District Board of Directors

1. Sheila Link

I. Consideration of recommendation for Rental Contract with Catholic Charities, Diocese of Madison for food pantry

J. Second meeting in December

8. Adjournment The meeting location is accessible to persons with disabilities. If you need reasonable accommodations due to a disability, please contact the City Clerk at 608-742-2176 no later than 48 hours prior to the meeting.

Common Council Public Hearing City of Portage

Public Hearing Council Chambers November 28, 2017 City Municipal Building 7:00 p.m. Proposed 2018 Budget Mayor Dodd called the Public Hearing to order at 7:00 p.m. Present: Ald. Charles, Hahn, Havlovic, Klapper, Kutzke, Maass, Monfort, Nachreiner Absent: Ald. Hamburg Also Present: Mayor Dodd, City Clerk Moe, City Administrator Murphy, City Attorney Spankowski, Director of Business Development and Planning Sobiek, Finance Director Mohr, Fire Chief Simonson, Manager of Parks and Recreation Kremer, Police Chief Manthey, Recreation Coordinator Percy Media Present: Bill Welsh from Cable TV, Lyn Jerde from Portage Daily Register City Clerk Moe stated that the Notice of Public Hearing has been published according to law. Mayor Dodd asked if anyone present wished to comment on the budget. No one present wished to comment, so Mayor Dodd declared the Public Hearing closed at 7:03 p.m. Marie A. Moe, WCPC, MMC City Clerk Date Approved:

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Common Council Proceedings

City of Portage Special Meeting Council Chambers November 28, 2017 City Municipal Building Immediately Following the Public Hearing, approximately 7:05 p.m.

1. Call to Order Mayor Dodd called the meeting to order at 7:05 p.m.

2. Roll Call

Present: Ald. Charles, Hahn, Hamburg (arrived at 7:07 p.m.), Havlovic, Klapper, Kutzke, Maass, Monfort, Nachreiner Also Present: Mayor Dodd, City Clerk Moe, City Administrator Murphy, City Attorney Spankowski, Director of Business Development and Planning Sobiek, Finance Director Mohr, Fire Chief Simonson, Manager of Parks and Recreation Kremer, Police Chief Manthey, Recreation Coordinator Percy Media Present: Bill Welsh from Cable TV, Lyn Jerde from Portage Daily Register

3. Pledge of Allegiance

The Pledge of Allegiance was recited.

4. Approval of Agenda Mayor Dodd will be making an introduction following approval of the minutes of the previous meeting.

5. Minutes of Previous Meeting

Motion by Klapper, second by Charles to approve minutes of the November 21, 2017 Common Council meeting. Motion carried unanimously on call of roll.

Manager of Parks and Recreation Kremer introduced Recreation Coordinator Percy. Mayor Dodd announced that there will be no Legislative and Regulatory Committee meeting in December.

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6. New Business A. Overview of Proposed Budget

Ald. Hamburg arrived at 7:07 pm. City Administrator Murphy and Finance Director Mohr presented an overview of the proposed budget.

B. Resolutions Resolution No. 17-051 relative to Establish Recycling Fund was adopted unanimously on motion by Nachreiner, second by Hahn and call of roll. Resolution No. 17-052 relative to Interfund Transfers was adopted unanimously on motion by Hamburg, second by Hahn and call of roll.

Resolution No. 17-053 relative to Adopting 2018 Budget and Tax Levy was adopted unanimously on motion by Nachreiner, second by Hamburg and call of roll.

7. Adjournment Motion by Charles, second by Maass to adjourn. Motion carried unanimously on call of roll at 7:43 p.m.

Marie A. Moe, WCPC, MMC City Clerk

Date Approved:

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City of Portage Police and Fire Commission Meeting

Tuesday, November 14, 2017, 7:00 p.m. City of Portage Municipal Building, 115 West Pleasant Street

Conference Room Two Minutes

Members Present: Thomas Drury, President, Pat Hartley, Charles Miller, K. Miller and Jeynell Boeck 1. Roll Call

President Drury called the meeting to order at 7:00 pm.

2. Approval of previous minutes from previous meeting A motion was made by K. Miller and seconded by J. Boeck to approve the minutes from the September 25, 2017 meeting. The motion passed unanimously on call of roll.

3. Succession Planning

Shawn Murphy, City Administrator, presented draft copies of the succession planning documents that were prepared for the chief of police and fire chief. These documents provide a process for evaluating in house personnel and a list of attributes for filling both positions that is outlined in the PFC manual. The discussion generated some suggestions on the process, including developing a similar opportunity for paid on call members of the fire department.

4. Status update on Firefighter Engineer position Chief Simonson gave us an update on the process for filling the upcoming full time engineer position due to Mike Hudgens’ retirement. There are around 15 candidates that applied for the position. The testing for the candidates is scheduled for December 2nd, and the interviews with the Police and Fire Commission are tentatively set for Saturday morning December 16th starting at 8:30 a.m.

5. Fire Department Report Chief Simonson reviewed the quarterly fire department report. He mentioned taking the hovercraft out for some training at Swan Lake for some skill development. The batteries are available for smoke detectors; with both 9V and AAs at the station. The department purchased 10 new pagers, since the old ones were not supported any longer. 80 of our current MSA SCBA bottles are expiring and need to be replaced. They are spun fiberglass and have a price tag of $128K that the chief was able to find for $47K. Four of our firefighters took the ladder and our rope rescue gear to assist getting an individual off a grain silo in Westfield. I am sure

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the Westfield Fire Department appreciated the assistance that they asked for and received from our department’s technical rescue members.

6. Update on LTE Police Officer recruitment Chief Manthey gave us an update on locating and hiring a limited term employee police officer. He has been talking to another chief in a local community that has been utilizing an individual in that capacity and will follow up on that. The next step would be having representatives of our command staff go to Madison College to attempt to recruit members of the current academy that will be graduating next month.

7. Police Department Report Chief Manthey reviewed the quarterly police department report. Sergeants Brian Fehd, Ben Neumann and Mike Schutz are taking a 120 hour on line course in Ethical Leadership. The entire police department command staff attended the Veteran’s Day Service at the high school on November 10th. Wal-Mart made a donation to the police department of $1,000 that will be used to offset the cost of new defibrillators. The police and fire departments currently have a total of 20 of the units that will need to be replaced at $2k per AED. The chief mentioned the number of elderly adults being scammed on IRS and FBI impersonation scams. In late October nine vehicles had their windows shot out in different locations in the city. The individuals were identified, apprehended and charged. Our community service officers provide great service to the community by freeing up the sworn officers in helping with traffic control, public nuisance complaints, and special events. On October 28th Portage Police Department members were at Walgreen’s for their Drug Take Back Day. On Monday October 30th 360 pounds of drugs were delivered to Wisconsin State Patrol headquarters for proper disposal. The VIPs (Volunteers in Police Service) assisted with trick or treating on the north side of Portage on Halloween. Officer Tanner Buchanan was sworn in on October 30th as our newest patrol officer. Officer Sarah Rueth is currently undergoing training to become a combat medic. She is scheduled to be gone until April of next year.

8. Next scheduled meeting The next scheduled meeting is February 6, 2018 at 7:00 p.m. 6. Adjournment

A motion to adjourn was made by C. Miller and seconded by K. Miller to adjourn the meeting at 8:28 p.m.. The motion carried unanimously on call of roll.

Submitted by Pat Hartley Date Approved:

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City of Portage Plan Commission Meeting

Monday, November 20, 2017, 6:30 p.m. City Municipal Building, 115 West Pleasant Street

City Council Chamber Members present: Mayor Rick Dodd, Chairperson, Frank Miller, Chuck Sulik, Peter

TofsonBrian Zirbes, and Kevin Zarecki Excused: Michael Charles, Kevin Zarecki Others present: Administrator Murphy, Director Jahncke, Director Sobiek, Bill Welsh,

Vern Gove, Jan Bauman, Ron Locast, Brad Boettcher, James Grothman, Dustin Mueller, Mila Stahl, Joseph Schoebel, Michael Lund-Knill, Gerald Spears and Tammy Huschfelder

Regular Meeting - 6:30 p.m. 1. Roll call 2. Approval of minutes from previous meeting.

Motion by Miller, second by Sulik to approve the minutes from the October 16 meeting. Motion passed 4 to 0, with Dodd, Miller, Sulik, and Zirbes voting yes on call of the roll. Tofson abstained.

3. Discussion and possible action on site plan for W. Conant Street parking lot plan –Parking Lot D, Columbia County Phase 3 Courthouse Addition

Director Sobiek reported that Columbia County has submitted a site plan for the new parking lot (Parking Lot D-Columbia County Phase 3 Courthouse Addition) to be constructed with the proposed demolition of the City’s West Conant Street parking ramp.

The parking lot has 71 parking stalls. 3 tree islands separate 2 sets of 9 double rowed (18) parking stalls. 3 additional tree island peninsulas separate 2 sets of 9 parking stalls

Elm, Autumn Gold Ginkgo and Japanese Lilac tress, along with shrubs and ornamental grasses (potentilla, spirea, prairie dropseed, and bluestem) provide nice landscaping totaling 495 landscaping points. This exceeds the required Code landscaping points of 284 points. Seeded turf grass areas frame the perimeters of the parking lot.

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LED lighting (138 Watt) fixtures on aluminum poles are shown on each of the three interior tree islands. Photometrics provided show a nice dispersion of light across the entire parking lot that is Code compliant.

The stormwater plan (two biofilter system areas) provides Code compliant stormwater management for a 50 year event.

Concrete sidewalk connections are shown. Concrete pads for a bicycle rack and electric utility equipment is shown at the northwest corner of the lot.

A boulder wall on the northeastern corner of the lot provides screening for the back of the residential/commercial (mixed use) building at 322 DeWitt Street. An intergovernmental development agreement on the parking lot between the City and County will be on the City Council agenda on Tuesday.

Staff recommends approval of the site plan as submitted. Motion by Miller, second by Tofson, to approve the Conant Street Parking Lot Plan-Parking Lot D, Columbia County Phase 3 Courthouse Addition, as submitted. Motion passed 4-0, with Dodd, Miller, Sulik and Tofson voting yes on a call of the roll. Zirbes abstained.

4. Discussion and possible on vacation of undeveloped portions of Michigan

Street ROW between STH 33 and Jones Street ROW, and the Denning Street ROW between STH 33 and Michigan Street ROW Director Sobiek reported that adjacent landowners Travis Hamele and HG Meigs LLC have petitioned the City to vacate the undeveloped portion of the Michigan Street ROW from STH 33 south to the Jones Street ROW. Consideration should be given to extending the discontinuance of Michigan Street from Hwy 33 south to Whitney Street. Jones Street has a water main in the ROW that extends to the Meigs property. Therefore, the Michigan Street discontinuance should not include the intersection with the Jones Street ROW. In addition, City staff recommends the vacation of the undeveloped portion of the Denning Street ROW between Michigan Street and STH 33, as shown on the exhibit maps in the packet.

City staff supports this modified street ROW vacation petition. No parcels are left landlocked by the proposed street ROW vacations.

Administrator Murphy indicated staff recommends the vacation of the undeveloped part of the Denning Street ROW, as indicated, and the undeveloped part of the Michigan Street ROW from STH 33 south to Whitney Street., without vacating the intersection with Jones Street since the City has a water main there.

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Chair Dodd asked what impact the Michigan Street ROW vacation would have on the rail tracks near that street ROW. Director Sobiek indicated there would be no issue since the rail tracks are a rail spur on the HG Meigs property.

Motion by Zirbes, second by Tofson, to recommend the scheduling of a public hearing on the proposed vacation of the undeveloped portion of the Denning Street ROW from Michigan Street to STH 33, the proposed vacation of the undeveloped Michigan Street ROW from STH 33 south to the Jones Street ROW, and extending the discontinuance of the Michigan Street ROW from the Jones Street ROW south to Whitney Street. The Michigan Street ROW discontinuance should not include the intersection with the Jones Street ROW. Motion passed 5-0 with Dodd, Tofson, Sulik, Zirbes and Miller voting yes on a call of the roll.

5. Discussion and possible action on CUP and revised site plan for Gerald

Spears, Auto Access,1505 New Pinery Rd

Director Sobiek reported that Gerry Spears has submitted a new revised site plan for his proposed auto sales lot, as part of his Conditional Use permit (CUP) application. You may remember that a public hearing was held on this CUP application on July 17. The Commission, however, took no action at that time and asked Mr. Spears to submit a new revised site plan that meets the City Code requirements for vehicle sales.

The new revised site plan shows the proposed auto sales lot would have 11 vehicles for sale (reduced from the original 20 vehicles). The lot would be open Monday through Saturday, 8:00am-5:00pm, and have 2 employees. Estimated daily visitor or customer count is 10. There would be 24 total parking stalls (reduced from the original site plan’s 35 parking stalls) on the property.

The new revised site plan in the packet, submitted by Kyle Dumbleton of Midwest Modern, largely complies with City Code, Sec 98-17, regarding site plan requirements for vehicle sales. 24 parking stalls are shown, including 11 for display/sales vehicles and 13 for customer vehicles. A new asphalt paved parking area is created behind the building.

Ingress and egress from New Pinery Road is shown at the existing curb cut. Distances of 29’, 25’and 24’ are created in the parking lot area to separate parking stall areas, as required, and to allow better flow.

The new site plan sites the vehicles on display and sales in compliance with the setbacks. In addition, the plan complies with customer parking requirements at 1 stall for each 300 feet of gross floor area.

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Staff recommends approval of Mr. Spears’ CUP application contingent upon the applicant obtaining the needed City and State building permits for changes made to the building on the parcel.

The CUP application meets the Code requirements under Section 90-472 (6) of the City’s Code of Ordinances, as follows:

1. The Conditional Use is in harmony with the recommendations of the

comprehensive plan. 2. The Condition Use will not result in substantial or undue adverse impact on

nearby property, the character of the neighborhood, environment, parking, public improvements, public property, or other matters affecting the public health, safety, or general welfare, either as they now exist or as they may be in the future.

3. The Condition Use maintains the desired consistency of land uses and development related to the environs of the subject property, including retail sales.

4. The Condition Use is located in an area that will be adequately served by, and will not impose an undue burden on any of the improvements, facilities, utilities or services provided by public agencies serving the subject property.

5. The potential public benefit outweigh any and all potential adverse impacts of the proposed conditional use, after taking into consideration the applicant’s proposal and any requirements recommended by the applicant to ameliorate such impacts.

Motion by Sulik, second by Tofson, to approve the Gerald Spears’ CUP application contingent upon the applicant obtaining the needed City and State building permits for changes made to the building on the parcel. Motion passed 5 to 0 with Dodd, Sulik, Tofson, Zirbes and Miller voting yes on a call of the roll.

6. Discussion and possible action on Meigs site plan

Director Sobiek reported Meigs (Henry G. Meigs, LLC), 1202 Superior Street, has submitted expansion plans for its paving asphalt and emulsions facility. Plans include a new polymer (PMA) storage building, 24’ by 56’ and 20’ by 32’in the rear of the parcel. The building will be sided with light gray ribbed steel siding and dark grey trim. The roof will be sheeted with dark gray ribbed steel.

The building satisfies building setback requirements and shall be constructed on current impervious surface. Electric service will be provided to the building, but no water or sewer service will be provided.

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The parcel currently has 3 stormwater ponds, as well as a berm system along nearly the entire perimeter of the parcel, as shown. It appears City approvals did not occur, however, when the stormwater ponds and berm system were installed.

The new building is being built on current impervious surface. City staff recommends submittal of storm water calculations to ensure stormwater Code compliance.

3 New LED FXLED 150 floodlight lighting fixtures, mounted at a 20 ft height on the east and west sides of the building – as well as on a pole to the north (tank area) -- will be installed. All three areas of new lighting will total 20 foot candles each. Although the photometrics show the lighting shines slightly over the east property line, the expected vacation of Michigan Street will add additional property to the parcel here and allow this lighting dispersion to meet Code requirements. Existing exterior lighting is shown.

Existing parking lot is shown with 70 stalls. An adjoining parking lot for tractor trailers can accommodate additional parking, with 32 tractor trailer stalls shown. The new building will not add new employment and will be not be occupied at any given time by more than 3-4 employees. Consequently current parking stalls allow this new building to meet parking Code requirements, based on employee count.

Landscaping is not practically possible because of the building’s overhead doors and asphalt around three sides of the new building in this industrial setting. The east side of the new building, bordering the undeveloped Michigan Street ROW, is bordered by mature maple, aspen, and oak trees, and other shrubs that occur naturally. Impressive landscaping on the west and north sides of the parcel, bordering Superior Street and STH 33, are shown. The building addition is located on the rear (east) area of the property that is not visible, nor accessible to the public. For this reason, staff recommends acceptance of existing landscaping as it meets the spirit of the code intent.

Meigs has been a leader in the asphalt technology industry for over 60 years and has seen steady growth with approximately 70 current employees. 2016 payroll and salaries totaled $5 million. Motion by Miller, second by Tofson, to approve the HG Meigs,LLC site plan as submitted. Motion passed 5-0, with Dodd, Miller, Sulik, Tofson and Zirbes, voting yes on a call of the roll.

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7. Review and comment on concept plan for Silver Lake Hill Addition

Director Sobiek reported that Hubert Hill has submitted a concept plan for the development of Parcel #2367.02, an 11.58 acre parcel he owns at the corner of Silver Lake Drive and Lake Road. The parcel is currently zoned R-1 Single Family Residential.

Mr. Hill is seeking review and comment of the concept plan (Preliminary Plat) by the Plan Commission before moving ahead.

The concept plan creates Lot 1 on which Mr. Hill proposes development of a modest 6.72 acre business/office park catering to professional businesses/offices, including medical. Lots 2 (2 acres), 4 (0.4 acres), 5 (0.31 acres) and 6 (0.31 acres) are created for residential (single, two family or condos) development along the west side of Lake Road. Lot 3 is shown as a residential lot with lake frontage and access to Silver Lake.

A zoning map amendment and an amendment to the Comprehensive Plan would need to be approved to allow and facilitate this development. The Comprehensive Plan references this parcel as a single family residential development.

Zirbes asked what impact the proximity of the Airport runway would have on proposed development outlined on the concept plan. Director Jahncke indicated there would be some FAA height and use restrictions, in a cone shaped configuration on the far northern part of parcel #2367.02

Grothman indicated that the proposed development of this parcel would take into account and comply with these FAA height and use restrictions. Sulik suggested that there not be two separate cul de sacs, one on the Silver Lake Hill addition parcels, and one on the adjacent industrial zoned parcel. Instead, these two cul de sacs should be joined together by an access road. Miller indicated he would not like to see the industrial road accessing Parcel # 2367.2 joined to the executive single family residential parcels in the concept plan, due to the unique nature of the single family lots. The consensus of the Commission was very positive on the concept plan as submitted and presented.

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8. Discussion and possible action on CSM for St. John’s Lutheran Church, 850 Armstrong Street

Director Sobiek reported that on May 15, the Commission approved the Conditional Use permit application of St. John’s Lutheran Church for Parcel #1460 (Church-Institutional Use), contingent upon approval of a CSM combining this lot with the main Church parcel, Parcel #1457.

This CSM accomplishes this and satisfies this required contingency by combing Parcel #1460 (Lot 12) into the main Church parcel as noted and shown on the CSM. Administrator Murphy indicated the survey was simply a property boundary survey for the purpose of joining the two parcels, Parcel #1457 and Parcel #1460 together.

Staff recommends approval.

Motion by Tofson, second by Miller, to approve the CSM as submitted for St. Johns Lutheran Church. Motion passed 5 to 0 on call of the roll. Dodd, Miller, Sulik, Tofson and Zirbes voted yes.

9. Adjournment.

Motion by Miller, second by Sulik, to adjourn the meeting. Motion passed 5 to 0 on call of the roll. Dodd, Miller, Sulik, Tofson and Zirbes voted yes.

The meeting concluded at 7:14 p.m.

Respectfully submitted Steven Sobiek, Director, Business Development and Planning

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City of Portage Finance/Administration Committee Meeting

Tuesday, November 21st, 2017 6:15 p.m. City Municipal Building, 115 West Pleasant Street

Conference Room One Minutes

Members: Dennis Nachreiner, Chairperson; Mary Hamburg, Mark Hahn, Martin Havlovic, Doug Klapper Also Present: Administrator Murphy, City Clerk Moe, Alderperson Kutzke, Bill Welsh Cable TV

1. Roll call Chairperson Nachreiner called the meeting to order at 6:15 p.m. 2. Approval of minutes from November 9, 2017

Motion by Havlovic, second by Hahn to approve minutes from November 9, 2017. Motion carried.

3. Discussion and possible on Resolution No. 17-051 Authorizing Establishment of

Special Revenue Recycling Fund Motion by Havlovic, second by Hamburg to recommend to Council approval of

Resolution No. 17-051 relative to Authorizing Establishment of Special Revenue Recycling Fund. Motion carried.

4. Discussion and possible recommendation on Resolution No.17-052 Authorizing

Interfund Transfer for 2017 Motion by Hahn, second by Hamburg to recommend to Council approval of Resolution

No. 17-052 relative to Authorizing Interfund Transfer for 2017. As the Committee previously agreed, General Fund reserves will be used instead of short-term borrowing for the municipal building roof replacement ($150,000), 2017 employee retirement expenses ($55,000), and the remodel of the building at 701 West Slifer for the Park Department ($35,000).

$78,000 will be transferred from the Water Utility to the General Fund to pay off the

1958 loan. Funding for council tablets ($3,180), council chamber chair replacement ($3,805), and

police body cameras and server purchase ($38,000) will be transferred from General Fund Reserves to the Capital Projects Fund in order to meet the General Fund Expenditure Restraint law as provided in the 2017 Capital Projects Budget.

Motion carried.

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5. Discussion and possible recommendation on MOU on Columbia County Nutrition Site Motion by Havlovic, second by Hahn to recommend to Council approval of the 2018 Memorandum of Understanding with Columbia County Health and Human Services Aging and Disability Resource Center. Motion carried.

6. Discussion and possible recommendation on Bank of Wisconsin Dells Property Tax Collection Agreement

Motion by Hahn, second by Havlovic to recommend to Council approval of the Bank of Wisconsin Dells Property Tax Collection Agreement. Motion carried.

7. Staff Report a. Utility Bill Analysis Report

According to City Administrator Murphy, the final report has been received on the telephone analysis. Some of the telephone lines were not on the centrex system, which is a reduced rate. The lines have now been transferred over, resulting in a rate reduction. U.S. Cellular has a new state contract rate to which cell phone lines have been transferred to. Savings at estimated at $12,000 annually. The consultant will receive 50% of the savings for two (2) years. Excise taxes were found on some of the Alliant billings. A refund is being applied for.

b. Council Meeting Tuesday, November 28th 7:00 p.m. Public Hearing and

Budget Adoption.

8. Adjournment. Motion by Hahn, second by Havlovic to adjourn. Motion carried at 6:37 p.m.

Marie A. Moe, WCPC, MMC City Clerk

Date Approved: ________________

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City of Portage Board of Zoning Appeals

Public Hearing, 5:25 p.m. Regular Meeting, 5:30 p.m. Monday, December 4, 2017

Municipal Building, Conference Room Two Minutes

Members present: Chuck Sulik, Michael Mulhern, and Jeff Wetzel

Members excused: Ryan Jahn, Alternate 1; Liz Seinkowski, Alternate 2

Also Present: Director Sobiek, Bill Welsh, David Gunderson, Sandra Gunderson

1. Public hearing convened at 5:25 p.m. regarding the application of David and Sandra Gunderson, Parcel # 3144.03, Portage Columbia County, Wisconsin for a variance to Chapter 90; Article II, Section 90-27 (5) to allow an outlot with 4,560 square feet, a lot width of 30 feet, and 30 feet of street frontage; less than the required minimum lot size of 10,000 square feet, less than the required minimum lot width of 80 feet, and less than the required minimum street frontage of 50 feet for parcels in an R-1 Single Family Residential zoning district. Said variance would permit a new outlot to be created in the R-1 Single Family zoning district with 4,560 square feet, a lot width of 30 feet, and 30 feet of street frontage, a variance of 5,440 square feet from the required minimum lot area, a variance of 50 feet from the required minimum lot width, and a variance of 20 feet from the required minimum street frontage. The required minimum lot size is 10,000 square feet, the required minimum lot width is 80 feet, and the required minimum street frontage is 30 feet for lots in an R-1 Single Family zoning district.

Chair Sulik called the public hearing to order. Director Sobiek read the public hearing notice aloud.

Chair Sulik asked if there was anyone present who wished to speak for or oppose the petition.

David Gunderson, co-applicant, spoke in favor. He indicated the variance is needed to sell the new 30 ft wide parcel to the Oak Hills Condominium Association to clear up a property line misunderstanding. The property line dispute stemmed from a lawn irrigation system installed on the Gunderson parcel, serving the condominium parcel. The variance is needed to allow a Condominium resident to enjoy his yard space without encroachment on the adjoining Gunderson parcel.

Chair Sulik asked a second time if there was anyone present who wished to speak for or against the petition.

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Sandra Gunderson, co-applicant, spoke in favor indicating the variance is needed for the sale of the parcel to the Oak Hills Condominium Association.

Hearing none, Chair Sulik asked a third time if there was anyone present who wished to speak for or against the petition.

Hearing none, Chair Sulik closed the public hearing at 5:30 p.m.

2. Call to order

Following the public hearings, the determination meeting was called to order at 5:30 p.m. by Chair Sulik.

3. Roll Call

Roll was taken with the above members present.

4. Approval of minutes from the November 6, 2017 meeting

Motion by Wetzel, second by Sulik, to approve the November 6, 2017 meeting minutes. Motion carried 3-0 on a call of the roll with Sulik and Wetzel voting yes. Mulhern abstained.

5. Consider the application for David and Sandra Gunderson, Parcel # 3144.03, Portage Columbia County, Wisconsin for a variance to Chapter 90; Article II, Section 90-27 (5) to allow an outlot with 4,560 square feet, a lot width of 30 feet, and 30 feet of street frontage; less than the required minimum lot size of 10,000 square feet, less than the required minimum lot width of 80 feet, and less than the required minimum street frontage of 50 feet for parcels in an R-1 Single Family Residential zoning district.

Said variance would permit a new outlot to be created in the R-1 Single Family zoning district with 4,560 square feet, a lot width of 30 feet, and 30 feet of street frontage, a variance of 5,440 square feet from the required minimum lot area, a variance of 50 feet from the required minimum lot width, and a variance of 20 feet from the required minimum street frontage. The required minimum lot size is 10,000 square feet, the required minimum lot width is 80 feet, and the required minimum street frontage is 30 feet for lots in an R-1 Single Family zoning district.

Chair Sulik indicated his concern that approving this variance petition would set a precedent for resolving a property line dispute.

Director Sobiek indicated that there is no real previous precedent that he is aware of, although the Board had approved a bulk zoning (residential lot size) variance petition submitted by the applicants involving the splitting of a larger residential lot into two smaller lots. This was done to facilitate single family home construction on one of the parcels.

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Sobiek said the concept of creating smaller outlots is not that unusual in either commercial, industrial, or residential zoning to accommodate stormwater management facilities, utilities, and or park land.

Mr. Gunderson stated that the new outlot would have a deed restriction that would prohibit building on the lot, and any sale of the lot would have to be approved by the City. Consequently, the newly created lot would be perpetual green space.

Mr. Gunderson further stated that he believes that there was a precedent set whereby another condominium association in the city purchased an adjoining substandard lot. Director Sobiek indicated he was not aware of that precedent.

Mulhern indicated that his research shows that it would be difficult for the Condominium Association to add new land to an existing Condominium plat. Laws regarding condominium land would require the Association to maneuver through red tape. He further stated that the County Land Information Department indicated that this land addition to the Condominium plat would most likely require a separate parcel number.

Motion by Sulik, second by Wetzel, to disapprove the variance petition.

Motion to disapprove the variance was withdrawn by Sulik, and second was withdrawn by Wetzel.

Motion by Mulhern, second by Wetzel, to approve the variance request. Motion carried, 3-0, with Sulik, Mulhern and Wetzel voting yes. Variance granted.

6. Adjournment

Motion to adjourn by Mulhern, second by Wetzel, to adjourn the meeting. Motion carried 3-0 with Sulik, Wetzel, and Mulhern voting yes. Meeting adjourned at 5:49 p.m.

Respectfully submitted,

Steven Sobiek Director, Business Development and Planning

DATE APPROVED:________________________

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City of Portage Historic Preservation Commission

Wednesday, December 6, 2017, 6:00 p.m. Municipal Building, 115 West Pleasant Street


Members Present: Doug Klapper, Chairperson; Kristin Droste, Erin Foley, Jessica Lamb Guests Present: Bill Welsh (Cable TV); Crystal Thom, Lyn Jerde (newspaper); Jeff Monfort,

Sean Murphy (City Administrator); Rick Dodd (Mayor); Anna Krause 1. Roll call

Klapper called the meeting to order at 6:00 pm.

2. Approval of previous meeting minutes Lamb moved that the minutes for the meeting of November 16 be accepted. Droste seconded the motion, which passed unanimously by voice vote.

3. Discussion and possible action regarding claims No claims were presented.

4. Discussion and possible action regarding new Commissioners At the last meeting, the HPC moved that Crystal Thom be appointed by the Mayor as a non-voting member of the Historic Preservation Commission. Klapper has since learned that the City does not have non-voting committee members, so the nomination was pulled prior to the Council meeting. Discussion followed on how to recruit new members to the HPC. The Mayor will ask for interested citizens in the next newsletter, and suggested that the city’s Facebook page could post a note. There are other commissions that have empty seats. Klapper is interested in having a representative from the Agency House or the Surgeon’s Quarters. For the moment, Thom’s nomination will remain in limbo. Jeff Monfort and Sean Murphy both spoke in favor of allowing a high school student to serve.

5. Discussion regarding past submissions from Linda Burt

Klapper opened discussion on Linda Burt’s communications with the HPC. Burt has submitted two applications along with many pages of supporting information to have the DuBay Trading Post and the land around it recognized as a historic site. No action has been taken because Burt’s submissions have not provided all the information needed, including the exact boundaries of the property she wishes to have designated. Without that detail, it is impossible for the HPC to proceed with the request. Murphy noted that the City of Portage has worked with Burt to provide the information she has asked for over several months. If Burt submits a complete application, the HPC will discuss it at the January meeting.

6. Update on request for transfer from contingency funds

The meeting packet included several pages about the contingency funds requested to pay for trees planted in the city’s historic districts. Murphy explained that, since the money spent on the trees was covered by the HPC’s available budget funds, there was no need to use contingency funds. Droste noted that the HPC’s purpose was to restore the historic neighborhoods by replacing trees lost to road construction and other projects. It has taken some time to learn how to work with the city to get this accomplished. Murphy said the city supports this effort; it will be easier to encumber funds in future years because of having completed this year’s plantings. The 2018 budget includes $784 for plantings next year.

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7. Discussion and possible action National Historic Preservation Month Activities including

Coloring Book Klapper introduced Anna Krause, the artist for the coloring book project. Krause asked for specific information about details such as layout (horizontal or vertical), paper type, how much type will be added to the pages, how many images will be included, and other production questions. The HPC logo will be used for the book cover. Each Commission member will select five houses or images for discussion at the Jan. 3 meeting.

8. Adjournment Chair Klapper adjourned the meeting at 7:19 pm.

Respectfully submitted, Erin Foley Secretary Date Approved:

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City of Portage Municipal Services and Utilities Committee Meeting

Thursday, December 7, 2017, 5:30 p.m. Municipal Building, 115 West Pleasant Street,


Members Present; Doug Klapper, Chairperson; Jeffrey F. Monfort; Dennis Nachreiner;

and William A. Kutzke. Others Present: Aaron Jahncke, Public Works Director; Tammy O’Leary, Public Works

Secretary; Julia Mohr, CATV; PDR, Lyn Jerde. Excused: Mike Charles, Vice Chair.

1. Roll Call The meeting was called to order at 5:30 p.m. 2. Approval of meeting minutes from meeting on Thursday, October 5, 2017.

Motion by Kutzke second by Monfort to approve the minutes from October 5,

2017. Roll Call 4-0. 3. Discussion and action regarding the award of RBC#16 replacement.

Public Works Director Jahncke reviewed memo RBC #16 Replacement along with

the three bids that were received at the bid opening. The three bids were as follows, AJ Ahern $158,260, August Winter & Sons $217,700 and Staab Construction $172,700.

Motion by Nachreiner to recommend award to JF Ahern Co. in the amount of

$158,260 for the RBC #16 Replacement Project, second by Kutzke. Roll Call. Passed 4-0. 4. Discussion and action regarding Carroll and Conant St. sidewalk/path layouts. Public Works Director Jahncke reviewed the memo Carroll and Conant Road and

Sidewalk recommending breaking the project in to three phases because the size of the project. The three phases over multiple years are: Phase one is on W. Carroll (Wisconsin to Sanborn to be completed in 2018, Second Phase W. Carroll St: Sanborn to W. Pleasant; Summit), and the Third phase W. Conant St: Pleasant St to Pierce St.

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Committee discussed tree removal in marked areas, sidewalk policy and placements, and asphalt versus concrete paths giving the Public Works Director direction on what the committee wishes to pursue for the project. The Public Works Director will be bringing more information to the next meeting along with the sidewalk policy to review the replacement fees for the 4 foot sidewalk widened to 5 foot with no defects.

Chairman Klapper excused Alderman Monfort from committee from 6:51pm to 6:52

pm –no business was discussed. Committee resumed upon his return. No action taken. 5. Discussion regarding the 2018 Sidewalk Project. Jahncke reviewed the memo 2018 Sidewalk Project and the area proposed is in

Ward 9 and the direction of the committee is to continue in Ward 9 with the following years until ward is completed.

No action to be taken. 6. Discussion and possible action on Henry St. drainage analysis. Public Works Director Jahncke reviewed the memo Henry Dr. Storm Sewer along

with four different options to help with the drainage issues. Committee suggested starting with option 4B and to continue working on the issue

with future projects (Village Road). Motion by Monfort second by Kutzke to allow Ruekert & Milke to design the

option 4B presented at the meeting involving correcting the back pitched pipe and increasing pipe size to 36” for connectivity for future projects.

Roll Call 4-0. Passed 7. Discussion on 2018 Crack fill, seal coat and Mill and overlay. Jahncke reviewed the 2018 Crack Fill, Chip Seal and Mill & Overlay to be completed for 2018 with the collected wheel tax funds. The WISLR was revised by Erin this year. The memo entails what projects are being done this year. Nachreiner did suggest putting up signs in a few of the areas so citizens can see the

areas the wheel tax money is completing. 8. Adjourn

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There being no further business, motion by Nachreiner, 2nd by Monfort to adjourn. Motion carried. Meeting adjourned at 7:46 pm.

Future Meeting Topics: Cake Sludge Analysis Prepared by Tammy O’Leary, Public Works Secretary Date Approved: ________________

Operator

MELISSA R. BACCUSPATRICK C. DRURYMEGAN C. KELLYRACHEL M. MARTINTANA M. METZGERALISSA K. SHORTREEDBRIELLE G. SHORTREEDNATHAN S. SIMONSONHARWINDER SINGH

Taxi Cab Operator

MELISSA R. BRADICA

RESOLUTION NO. 17-054 RESOLUTION RELATIVE TO AWARD OF CONTRACT 17-620S19 CITY OF PORTAGE RBC #16 REPLACEMENT

WHEREAS, the City of Portage recently advertised for bids for Contract

17-620S19, City of Portage; RBC #16 Replacement; and

WHEREAS, JF Ahern Company, entered the low bid in the amount of

$158,260.00; and

WHEREAS, The City of Portage agrees to enter into contract with JF

Ahern Company in the amount of $158,260.00.

NOW THEREFORE IT IS HEREBY RESOLVED by the Common Council

that the City of Portage accepts the low bid from JF Ahern Company, in the

amount of $158,260.00 and that the Mayor and City Clerk are authorized to

execute the contract.

DATED this 14th day of December, 2017. ______________________________ Rick Dodd, Mayor Attest: _______________________________ Marie A. Moe, WCPC/MMC, City Clerk Resolution requested by: Municipal Services and Utilities Committee

RESOLUTION NO. 17-055

RESOLUTION RELATIVE TO TAXI CAB CONTRACT

WHEREAS, Running, Inc. has submitted a proposal to the City of Portage

for the continuation of a taxi service pursuant to a subsidy program for the year of

2018; and

WHEREAS, attached to this Resolution is a contract with said taxi cab

company which provides for taxi cab service for the City of Portage; and

WHEREAS, said contract provides for a continuation of taxi service by

Running, Inc. according to a proposal submitted to the Finance/Administration

Committee.

NOW THEREFORE BE IT HEREBY RESOLVED by the Common Council

of the City of Portage that the Mayor and City Clerk be and are hereby authorized

to execute copies of the contract; and the City Clerk is further directed to send a

copy of this contract to the State Department of Transportation.

DATED this day of December, 2017.

_________________________ Rick Dodd, Mayor Attest: _______________________________ Marie A. Moe, WCPC, MMC, City Clerk Resolution requested by: Finance/Administration Committee

2018 SHARED RIDE TAXI OPERATING CONTRACT BETWEEN THE CITY OF PORTAGE AND

RUNNING, INC.

This Contract is made by and between City of Portage, hereinafter referred to as "City" and Running, Inc. hereinafter referred to as “Contractor."

PRELIMINARY STATEMENT

The City sponsors a Shard-Ride Taxi Service as a public transportation program to serve its

residents. The City solicited proposals for the operation of this service from the period commencing 1/1/2016 and ending on 12/31/2017 with 3 additional option years; Running, Inc.’s proposal was deemed to be most advantageous to the City and was accepted.

This contract shall include all the necessary performance standards outlined in the RFP and

the Contractor’s response to that RFP by reference, including, but not limited to, service area, service standards, hours of service, service levels, handling of revenues, reservation policies, maintenance, insurance, licensing, complaint handling, promotion and publicity and other requirements. Reimbursements will be hours worked x hourly rate – fares as stated under the reporting of the RFP.

CONTRACT CONDITIONS

The contractor shall, throughout the term of this contract, be responsible for maintaining

proper licensing for operation as a taxicab company in the service area described in the RFP. All revenues collected by the provider, shall belong to the City and shall be shown as a separate line item on each invoice.

The Contractor shall submit invoices for the total number of hours of service provided to

the City no more frequently than monthly and the City shall review said invoice and reimburse the Contractor within 20 working days after receipt of a properly submitted invoice.

Additionally, the Contractor shall provide to the City within 25 days of the conclusion of

any calendar month, the following reports as detailed in the RFP: A monthly report showing total passenger trips, passenger revenue, package delivery

revenue, total miles operated and total driver hours worked. The Contractor is also responsible for preparing and submitting to the City quarterly and annual reports required by the Wisconsin Department of Transportation.

The Contractor shall maintain and retain for a period of three years or one year after the

DOT program year audit is completed, whichever is longer driver logs and dispatch records to allow the City or the Wisconsin Department of Transportation to verify any data reported or billed to the City.

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The City reserves the right to discontinue the contract’s remaining option years at any time and may elect to re-bid the contract in whole or in part when changes in scheduled hours or hourly costs are not mutually acceptable between the Contractor and the City. Any such discontinuation of the contract shall have at least 120 days written notice to the Contractor, including the decision to not exercise an option year.

The City may terminate this contract with 120 days written notice to the Contractor. This

contract shall not be assigned, transferred or encumbered in any manner without the prior written consent of the City, which consent shall not be unreasonably withheld.

The maximum amount of funding for this contract shall be $1,280,098.05 based on 47,499

hours of service at the rate of $26.95 per hour for the third year of the contract. The contract is a 2 year contract and contains three 1-year options starting on January 1, 2016.

All Federal Certifications, Assurances and Clauses included in the RFP document and

certified by the Contractor shall be included in this contract by reference. Dated this _________ day of _______________, 2017 City of Portage Running, Inc. Municipality Contractor _____________________________ _______________ _____ Rick Dodd, Mayor Justin Running, Vice-President _____________________________ Marie A. Moe, City Clerk


RESOLUTION RELATIVE TO TAXI CAB VEHICLE LEASE AGREEMENT

WHEREAS, the City of Portage has purchased vehicles with a grant from

the “Section 5311” program of the Federal Transit Administration; and

WHEREAS, the City of Portage is leasing those vehicles to Running, Inc.

for the operation of a taxi service; and

WHEREAS, attached to this Resolution is a Vehicle Lease Agreement

setting forth the terms and conditions of the lease agreement;

NOW THEREFORE BE IT HEREBY RESOLVED that the Mayor and City

Clerk be and are hereby authorized to execute copies of the vehicle lease

agreement and the City Clerk is further directed to send a copy of the agreement

to the State Department of Transportation.

DATED this day of December, 2017.

_________________________ Rick Dodd, Mayor Attest: _________________________ Marie A. Moe, CMC, City Clerk Resolution requested by: Finance/Administration Committee

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PUBLIC TRANSIT LEASE AGREEMENT Between

City of Portage and

Running, Inc. This agreement specifies terms under which Running, Inc. hereinafter referred to as Lessor, leases one or more vehicles to City of Portage, hereinafter referred to as Lessee. This lease is effected by virtue of Lessor’s public transit service operating contract with Lessee.

“Department” herein means the Wisconsin Department of Transportation. “Leased vehicle” herein means a vehicle covered by this lease.

SECTION 1. TERM

Lessor hereby leases the following vehicle(s) to Lessee starting on January 1, 2018, and ending exactly one year later, or on the end date of the Lessor’s current public transit service contract with the Lessee, whichever comes first.

SECTION 2. VEHICLE INFORMATION

Vehicle Identification Number (VIN)

Model Year

Vehicle/Chassis Make and Model

Body Make and Model (cutaways and ADA

minivans only)

Vehicle Type (e.g., minivan, medium bus)

Primary Funding Source

1FDFE4FL0BDB12356 2011 FRRV E450 Super Duty Medium Bus 5311

1FDFE4FL6BDB12359 2011 FRRV E450 Super Duty Medium Bus 5311

2D4RN4DE8AR255088 2010 DODG Grand Caravan Se Minivan 5311

2D4RN4DG2BR778867 2011 DODG Grand Caravan Express Minivan 5311

2C4RDGBG4FR508579 2015 DODG Grand Caravan Sport Minivan 5311

2C4RGBG8GR251704 2016 DODG Grand Caravan Minivan 5311

2C4RGBG0GR244746 2016 DODG Grand Caravan Minivan 5311

2C7WDGBG1GR386593 2016 DODG Grand Caravan Se Minivan 5311



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2C7WDGBG1HR838656 2017 DODG Grand Caravan Se Minivan 5311

SECTION 3. EXECUTION OF LEASE

IN WITNESS WHEREOF this Agreement shall become effective upon its complete execution by Lessor and Lessee.

For City of Portage For Running, Inc.

Signature

Signature

Rick Dodd Mayor Date:

Justin Running Vice-President Date:

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SECTION 4. CONDITIONS

This Agreement is one of leasing only, and the Lessee shall not acquire any right, title or interest to vehicle(s) leased other than that of Lessee. The Lessee acknowledges that the Lessor owns (subject to any Department liens) the vehicle(s) subject to this Agreement. Nothing herein shall affect Lessor’s absolute ownership of any title or interest to said vehicle(s).

The Lessee shall lease and operate the vehicle(s) in accordance with the service characteristics described in the Lessor’s operating assistance grant agreement with the Department.

Department approval is required for incidental use of the leased vehicle(s), and any such use must be compatible with the original purposes of the grant. The incidental use must not in any way interfere with the Lessor’s continuing control over the use of the vehicle(s) or the Lessee’s continued ability to carry out the service described in its shared ride taxi operating contract with Lessor.

The Lessee will comply with the terms, conditions and obligations included in the Grant Agreement executed between the Lessor and the Department so as not to jeopardize the Lessor’s relationship with the Department, nor cause Lessor to be in default of any agreement with the Department. Any breach of this lease agreement shall be considered a default by the Lessee.

The Lessee agrees that it will not use or permit the use of the leased vehicle(s) in any negligent or improper manner, or in violation of any statute, law or ordinance, or so as to void any insurance covering the vehicle(s), or permit any vehicle(s) to become subject to any lien, charge or encumbrance which may affect the Lessor’s title to the vehicle(s).

The Lessee shall not mortgage, pledge, sell, or otherwise encumber or dispose of the vehicle(s) provided under the terms and conditions of this lease.

Both parties agree to abide by the relevant rules and regulations provided by the Federal Transit Administration (FTA), specifically the most current FTA Master Agreement. The most recent version of the FTA Master Agreement is found at the FTA’s website at http://fta.dot.gov.

Lessee agrees to review and comply with the annual FTA Certification and Assurances signed by the Lessor. The most recent version of the FTA Certification and Assurances can be found at FTA’s website at http://fta.dot.gov.

Both parties also agree to abide by the relevant rules and regulations provided by the Department, Division of Motor Vehicles, and Wisconsin Department of Transportation, and similar regulating authorities in the State or County that the vehicle(s) are operated under the terms and conditions of this lease.

SECTION 5. REPRESENTATION AND WARRANTIES

In consideration of the Lessor entering into this agreement, the Lessee represents and warrants:

A. The Lessee is in good standing under the laws of the State of Wisconsin and has the power and authority to carry on its business, as now conducted, to own, lease and operate its property and assets and to execute this Agreement and any other agreements and instruments referred to in this Agreement.

http://fta.dot.gov/

http://fta.dot.gov/

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B. The Lessee has and will continue to have during the term of this Agreement, all necessary licenses, certifications, or other documents required by any federal, state or local governmental agency, which authorize or empower the services to be performed by the Lessee.

SECTION 6. REGISTRATION

The leased vehicle(s) shall bear the proper license plate(s) in accordance with the governing grant. The title to such vehicle(s) is to be registered in the name of the Lessor, subject to the lien rights of the Department. All annual registration, license fees, and safety inspection costs shall be paid by the Lessee.

The Lessor will maintain ownership of the vehicle(s) obtained through the grant program. The Lessor shall have full authority to exercise their responsibilities as owners of the vehicle(s) provided under the terms and conditions of this lease.

SECTION 7. INSURANCE

Insurance levels, categories and premium payments for all leased vehicles shall be the responsibility of the Lessee.

Insurance shall include such coverage as required by the grant agreement between the Lessor and the Department, as well as meeting the requirements of applicable local, state and federal laws. The Lessor must be named as the loss payee for all payments relating to vehicle damage or loss.

The insurance shall be primary, and not excessive or contributory, with respect to any accident involving such vehicle(s), and shall, at minimum afford the following coverage:

A. Bodily injury liability, each person: $100,000

B. Bodily injury liability, each accident: $1,000,000

C. Property damage liability, each accident: $100,000

D. General liability, bodily injury and property damage: $1,000,000

The Lessee shall bear all risks of damage or loss of the leased vehicle(s), or any portion of damage or loss not covered by insurance. All replacements, repairs, or substitution of part or equipment of the respective vehicle(s) shall be at the cost and expense of the Lessee and shall be accessions to the vehicle(s). The Lessee shall at all times, and at Lessee’s expense, keep the vehicle(s) in working order, good condition, and repair, reasonable wear and tear excepted.

SECTION 8. VEHICLE MAINTENANCE

The Lessee shall maintain the leased vehicle(s) at a high level of cleanliness, safety, and mechanical soundness at all time. The Lessee shall take all reasonable efforts to insure against theft and vandalism. The Lessee agrees to return each leased vehicle in the condition in which it was received, except for reasonable wear and tear.

The Lessee agrees to adhere to all provisions of the Lessor’s vehicle maintenance plan on file with the Department, and to any changes or addendums made to the plan.

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The Lessee shall be responsible for scheduling, completing and documenting all preventative maintenance. All such maintenance shall be consistent with manufacturer specifications, the Lessor’s vehicle maintenance plan, and Department guidelines. The Lessee shall be responsible for ensuring the completion of, and payment for, all necessary repairs.

SECTION 9. VEHICLE OPERATION

The Lessee shall ensure that only properly trained and licensed drivers operate the leased vehicle(s). The Lessee shall provide the Lessor with the names of all individuals whom it authorizes to operate the vehicle(s), and shall provide the name of each before said individual may operate the vehicle(s).

The leased vehicle(s) shall not be used in violation of any federal, state or municipal statutes, laws, ordinances, rules or regulations. The Lessee shall not use any leased vehicle, nor allow any such vehicle to be used, for any unlawful purpose or for the transportation of any property or material deemed hazardous. Respirators, concentrators, or portable oxygen used by individuals are not considered hazardous materials.

The Lessee shall operate the leased vehicle(s) only on approved roads, and shall not subject the vehicle(s) to use under such road conditions as may result in damage to the vehicle(s).

SECTION 10. CIVIL RIGHTS

The Lessee shall comply with all federal statutes relating to nondiscrimination that apply, including, but not limited to:

A. The prohibitions against discrimination on the basis of race, color, or national origin, as provided in Title VI of the Civil Rights Act, 42 U.S.C. 2000d;

B. The prohibitions against discrimination on the basis of sex, as provided in: (a) Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 1681 – 1683, and 1685 – 1687, and (b) U.S. DOT regulations, “Nondiscrimination on the Basis of Sex in Education Programs or Activities Receiving Federal Financial Assistance,” 49 CFR part 25;

C. The prohibitions against discrimination on the basis of age in federally funded programs, as provided in the Age Discrimination Act of 1975, as amended, 42 U.S.C. 6101 – 6107;

D. The prohibitions against discrimination on the basis of disability in federally funded programs, as provided in section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794; and

E. The prohibitions against discrimination on the basis of disability, as provided in the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. 12101 et seq.

The Lessee agrees to comply with all terms of the Lessor’s approved Title VI Plan and of any changes or addenda thereupon. The Lessee is responsible for proper posting of the Title VI public notice in each leased vehicle at all times.

SECTION 11. ADDITIONAL FEES

The Lessee agrees to pay any and all storage charges, parking fees, and fines which are levied against Lessee as a result of the improper acts of Lessee or its employees.

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The Lessee shall pay any fees (including vehicle registration and inspection fees) and/or taxes which may be imposed with respect to the leased vehicle(s) by any duly constituted governmental authority as the result of Lessee’s use or intended use of the vehicle(s).

SECTION 12. AUDITS, INSPECTIONS, AND REPORTING

The Lessee shall be responsible for providing any and all data pertaining to services provided using the leased vehicle(s) as requested upon reasonable notice by the Lessor. The data required may include, but is not limited to, vehicle maintenance records, trip logs, and ridership data.

The Lessee agrees to complete all reports and documents required by the Lessor and/or the Department in a timely fashion. Such reports will be sent to the Lessee on or before specified deadlines.

The Lessor, Department or FTA, or any designee thereof, may at any time audit and/or inspect the leased vehicle(s) and attendant records for compliance with the provisions of this Agreement. The Lessee agrees to comply with all requests to make equipment available as requested by the aforementioned parties for completion of audits.

The Lessee agrees to preserve for a period of five (5) years after the termination of the Agreement, any and all reports, insurance policies, trip sheets, and other data pertaining to compliance with any and all terms of the Agreement.

The Lessee is responsible to arrange for and obtain inspections of motor buses and human service vehicles leased under this Agreement as required by federal and state law. In all such cases, Lessee shall send a copy of the inspection report to the Lessor.

SECTION 13. LIABILITY

The Lessee agrees to hold harmless the Lessor and the State of Wisconsin from any and all claims, losses, causes of action, and expense, for whatever reason, including legal expenses and reasonable attorney fees, arising from the use, maintenance, and operations of the vehicle(s) leased under this Agreement.

SECTION 14. LEASE MANAGEMENT

The overall supervision and monitoring of compliance with lease specifications shall be the responsibility of the Lessee. The Lessee will address and resolve concerns or questions regarding this Agreement or operation of the leased vehicles with the Lessor.

This Agreement or any part thereof may be renegotiated in circumstances where changes are required by federal law or regulations, state law or regulations, court orders or actions, or when parties agree that a new lease would better meet their particular needs than existing terms and conditions of this lease.

Any revisions to this lease must be agreed to by parties, as evidenced by an addendum signed by the authorized representative of each party and approved by the Department.

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SECTION 15. TERMINATION

If so directed by the Department or other state agency, the Lessee must return the leased vehicle(s) within five (5) days of notice to the Lessor, and at such time, lease provisions are terminated. Otherwise, the Lessor may terminate this lease agreement giving 30 days written notice, and at such time, this lease is terminated.

Immediately upon termination, the Lessee agrees to turn over all maintenance records and histories to the Lessor at no additional cost to the Lessor.

Failure to comply with any part of this Agreement, or the provisions contained herein, by any party shall be considered due cause for termination of this lease.

SECTION 16. SUBLEASE RESTRICTIONS

Subleasing or renting the leased vehicle(s) is prohibited.

SECTION 17. ADDITIONAL CONDITIONS

No additional conditions apply.


RESOLUTION TO DETERMINE SPECIFIC PROJECTS INCOMPLETE AND AUTHORIZING THE ENCUMBERANCE OF 2017 GENERAL FUND ALLOCATIONS

WHEREAS, the 2017 City of Portage General Fund Budget allocated funds for

certain projects that were not completed in 2017; and

WHEREAS, the City solicited bids for the repair of a hanger roof at the Municipal

Airport and engaged Columbia County to cut nuisance trees along the Wisconsin River

Levee; and

WHEREAS, it was subsequently determined to replace the hanger roof and

approximately 50% of the Levee nuisance trees were removed;

WHEREAS, the Finance & Administration Committee has determined the

aforementioned projects as incomplete and recommends the encumbrance of related

unexpended 2017 General Fund allocations to complete said projects in 2018.

NOW, THERFORE, BE IT HEREBY RESOLVED by the Common Council of the

City of Portage that those certain funds as identified on Exhibit A attached hereto and

made part hereof are hereby encumbered for said purposes.

BE IT FURTHER RESOLVED that the Finance Director is hereby authorized to

encumber funds as specified on the attached Exhibit A.

DATED this _______ day of December, 2017.

_______________________________ Rick Dodd, Mayor

Attest: _______________________________ Marie A. Moe, WCPC, MMC, City Clerk Resolution requested by: Finance/Administration Committee

EXHIBIT A

Proposed Encumbrances - 2017 General Fund

Department Account # Description Amount PurposeMunicipal Srvcs-Airport 20-53510-294 Other Contractural Srvcs 1,000$ Municipal Srvcs-Airport 20-53510-350 Bldg Repair/Mntc Supplies 4,590$ Municipal Srvcs-Airport 20-53510-351 Grounds Repair/Mntc Supplies 1,980$ Municipal Srvcs-Airport 20-53510-821 Building & Grounds 4,750$

12,320$ Replace Hanger Roof

Municipal Srvcs-Nuisance Cntrl 20-56340-294 Other Contractural Srvcs 3,450$ Tree Removal-LeveeThTAL 15,770$


RESOLUTION RELATIVE TO NANCY ELSING

WHEREAS, Nancy Elsing is retiring from Columbia County Economic Development

Corporation; having served as Director since the Corporation’s inception in 1992; and

WHEREAS, the City of Portage wishes to recognize and commend Nancy Elsing for her

years of service on behalf of the City of Portage and Columbia County; and

WHEREAS, Nancy Elsing tirelessly promoted and provided expertise and support to the

economic development efforts of the City of Portage. Due in part to Nancy’s effort and

connections with various state agencies, the City saw its’ industrial base grow through the

years.

WHEREAS, Nancy Elsing has assisted numerous Portage businesses start, grow and

prosper during her tenure as Director.

WHEREAS, Nancy Elsing was instrumental in writing and obtaining the Federal

Economic Development Administration grant that helped fund the building of the Portage

Enterprise Center.

NOW THEREFORE BE IT RESOLVED by the Common Council of the City of Portage

that the Common Council on behalf of the employees and citizens of the City of Portage extend

sincere thanks to Nancy Elsing for her efforts on behalf of the City of Portage, and wish her well

in her retirement.

DATED this 14th day of December, 2017.

______________________________ Rick Dodd, Mayor Attest: ________________________________ Marie A. Moe, WCPC, MMC, City Clerk

Resolution requested by: Mayor

COLUMBIA COUNTY HEALTH AND HUMAN SERVICES ( ) County Copy AGING & DISABILITY RESOURCE CENTER ( ) Provider Copy

2018 Memorandum of Understanding MOU # 2018-004 MEMORANDUM OF UNDERSTANDING (“MOU”) BETWEEN THE CITY OF PORTAGE, WISCONSIN (“City”) AND THE SENIOR NUTRITION PROGRAM OF COLUMBIA COUNTY(“Program”) FOR JANUARY 1, 2018 THROUGH DECEMBER 31, 2018. The following MOU shall govern the use of the facilities of the lower level of the Municipal Building of the City by the Program, to-wit:

1. The City agrees to permit the use of its building and facilities at the basement level for the conduct of a Senior Nutrition Program. These facilities will be made available for the serving of an 11:30 meal Monday through Friday of each week from 9:00 a.m. to 1:00 p.m.

2. The City will provide the Program with working appliances, electricity, heat, hot water, pest control, snow/ice

removal, adequate restroom facilities and use of the parking lot associated with the Meal Site for a reasonable time before, during, and after the times that meals are provided.

3. The Program agrees to clean the kitchen and adjoining facilities after each use, dispose of all garbage and place all trash from the Senior Nutrition Program in garbage cans provided by the City.

4. The City will ensure that the area used for Meal Sites will be clean, with no garbage sitting out during the

Senior Nutrition Meal times. If space is used by other parties, the Program equipment should not be used including the steam table, coffee maker, silverware, etc,

5. The Program does not wish to cause any unreasonable or unnecessary loss or financial burden to the City,

and therefore agrees to compensate the City for City owned equipment lost, broken, or damaged due to the negligence of agents of the Program, exclusive of maintenance or repairs resulting from ordinary use.

6. This MOU begins January 1, 2018 and ends December 31, 2018. Either Party may terminate this MOU

after forty-five (45) days written notice. Any change or alterations to said MOU must be in writing and approved by both Parties.

7. The Program agrees to have a paid or volunteer Site Manager present during the serving of all meals. 8. The Program agrees to pay a consideration of $100.00 per month, not to exceed $1,200.00 annually. 9. Both Parties agree to secure and maintain policies of fire and extended coverage and

liability insurance in amounts adequate to insure their interests in all properties located at the described location (please attach a copy of said policies).

10. This MOU states that any additional equipment installation or deviation from routine room use by the Program will be done only with explicit consent of City management. 11. If painting, remodeling, or repair work will be done by the City or during the Program hours, The City

agrees to provide the Program with a 72 hour work day notice to allow for other arrangements to be made if necessary. Both Parties agree that no congregate meals will be served on site for the following days: the day of election, the day before an election, the day after an election, the first and third Wednesday of the month (unless approved/requested by the group utilizing the facility on those days), and the second Monday of the month. The kitchen will be available for the Program’s use during these times for the packaging of meals for the home delivered meal program. If the meal site will be unavailable for a time period of more than 1 week, the City will give a 75 day notice to the Program.

13. To avoid conflict with city observance of holidays, the Program will observe and where

necessary close the meal site on those days major holidays are observed by the City.

COLUMBIA COUNTY HEALTH AND HUMAN SERVICES ( ) County Copy AGING & DISABILITY RESOURCE CENTER ( ) Provider Copy

2018 Memorandum of Understanding MOU # 2018-004 MEMORANDUM OF UNDERSTANDING (“MOU”) BETWEEN THE CITY OF PORTAGE, WISCONSIN (“City”) AND THE SENIOR NUTRITION PROGRAM OF COLUMBIA COUNTY(“Program”) FOR JANUARY 1, 2018 THROUGH DECEMBER 31, 2018. The following MOU shall govern the use of the facilities of the lower level of the Municipal Building of the City by the Program, to-wit:

14. When area schools are cancelled due to weather, meal sites will also be closed and no meals will be provided that day.

15. The Program will install and maintain for its sole use a phone to serve the Nutrition Program. 16. The City will provide the Program with adequate secure space for storage of equipment and supplies. Otherwise, the Program may purchase locked cabinets to be used solely for the Program and kept at the Meal Site. PARTIES TO THE MEMORANDUM OF UNDERSTANDING: By: ________________ Provider's Authorized Representative Date Title: By: _____________________________________ ________________ Dawn Woodard Date Columbia County Health and Human Services Program Director By: ________________ Board Chairperson Date

Claims - Finance Meeting 12/11/2017 Vendor Summary Report

47,609.18 5 Alarm SCBA Bottles (80) 17-15C01 Townships $23,324; City $24,276

30,184.71 Alliant

3,433.22 Amazon - Library Books etc.

2,340.00 Aqua Chem - Sewer

2,785.59 Bassett Mechanical - Boiler City Hall repair

4,593.22 Cardmember Svc

135,387.67 Columbia County Admin Bldg: Bldg 17-610W02 $105,387.67; Mullet 16-20C04

61,796.38 Columbia County Solid Waste OCT & NOV

162,569.50 Dane Cty Contracting LLC: Mullet 17-20C01 $78,871.80; Strm Ally 17-20C05 $17,901; Alleys 17-455A01 $65,796.70

10,274.20 Davis Construction; 17-30C06 LL Field $7,274.20; Repair Manholes $3,000

2,830.00 Divine Savior Healthcare Hazmat Standby $2,259 - reimbursed (1) General Engineering

124,547.86 D.L. Gasser: Wood 17-20C03 $123,776.60; Hot Mix $771.26 14,952.00$ Permit Comm (4) OCT

2,755.00 J.F. Ahern 1,107.00$ Permits Resid (19) OCT

86,925.00 Long Life Roofing; WWTP Sludge Bldg 17-629S20 1,464.00$ Permit Comm (5) NOV

20,387.99 General Engineering (1) (OCT & NOV) 2068.27 Permits Resid (20) NOV

7,893.14 Miller & Miller 531.72$ GIS Data

2,352.34 MN Life 265.00$ Lift Station

26,677.95 Portage Water Utility 20,387.99$

3,221.93 Property Services Maintenance; Sidewalk 17-450R01 $1,184; Wheel Tax $2,037.93 Curb/Gutter

16,242.10 Ruekert & Mielke, Inc.; #17-620S21 SEWER DIGESTER $1,038.25; Henry Dr 16-20C14 $15,203.85

5,700.00 Sparrow Balancing Life & Land: LL Field 17-30C06 Excav Insp

2,774.00 Van's Contstruction HC Vault 16-20C06

51,047.92 WRS

814,328.90 Subtotal

862,839.09 862,839.09 Total

94%

Paid Invoice Listing 154835-154902 Wires 11/10/17 - 12/8/17

4,013.94 Cardmember Svc October Various

2,282.46 Columbia County Treas Muni Crt Oct

3,000.00 Scott Davis - BID

6,562.17 Delta Dental

24,566.83 GWRS

9,075.00 Frontline Construction - CDBG

8,701.91 Kwik Trip Oct

8,000.00 Portage Area Chamber - BID Mural NAPA Bldg

6,179.29 State of WI Munic Crt Oct

154,721.12 Comm Bank of Ptg Tax W/H Fed (903/905)

15,091.85 Comm Bank of Ptg Tax W/H State (907)

242,194.57 Subtotal

268,660.65 268,660.65 Total

90%

Water Claims not paid input date 12/1/17-12/31/17

6,769.39 Cargill

21,065.16 City Treasurer - Payroll

2,094.88 Core & Main

3,149.00 CTW Corp

5,183.94 Martelle Water Treatment

151,178.57 Sewer (Nov)

189,440.94 Subtotal

195,883.78 195,883.78 Total

97%

Water Pd Claims 11/11/17-12/7/17

3,820.99 Alliant Energy

31,192.42 City Treasurer - Payroll

750,000.00 PWU - Transf Operating Cash from US Bank to BWD

40,005.51 City Treasurer - AP

6,000.00 US Postal Svc

831,018.92 Subtotal

835,381.77 835,381.77 Total

99%

2,162,765.29 Subtotal Claims

2,162,765.29 Total Claims

591,480.18 Total Capital Related Claims

750,000.00 Transfer Water Operating Cash from US Bank to BWD

DATE: 12/07/2017 CITY OF PORTAGE PAGE: 1TIME: 16:35:25 VENDOR SUMMARY REPORTID: AP442000.WOW

INVOICES DUE ON/BEFORE 12/14/2017

VENDOR # NAME AMOUNT DUE--------------------------------------------------------------------------------

1STAYD 1STAYD CORPORATION 158.00 5ALARM 5 ALARM 47,609.18 ADAMCOL ADAMS-COLUMBIA ELECTRIC COOP 31.15 AIRGAS AIRGAS 36.47 ALERETOX ALERE TOXICOLOGY SERVICES INC 173.25 ALLIENE ALLIANT ENERGY 30,184.71 AMAZON AMAZON 3,433.22 AMERFAS AMERICAN FASTENER 51.89 AMERREDC AMERICAN RED CROSS 54.00 AQUACHE AQUACHEM OF AMERICA INC. 2,340.00 ARAMUNI AUS LA CROSSE MC LOCKBOX 778.50 BAGNRO ROBERT J. BAGNALL 305.89 BAKEENT BAKER & TAYLOR 243.04 BASSMEC BASSETT MECHANICAL 2,785.59 BATTPRO BATTERY PRODUCTS INC 299.49 BAYCOM BAYCOM INC. 622.00 BELCO BELCO VEHICLE SOLUTIONS 1,119.84 BOAR&CLA BOARDMAN & CLARK LAW FIRM 1,462.50 CAPIBAT CAPITOL CITY BATTERY, INC. 319.85 CAPNEWS CAPITAL NEWSPAPERS 1,187.63 CARDMEM CARDMEMBER SERVICE 4,593.22 CARLSDET CARLSON DETTMANN CONSULTING 98.44 CARLSTAT CARL F. STATZ & SONS INC 39.98 CCRECY COLUMBIA COUNTY ADMIN. BLDG. 135,387.67 CCREGIS COLUMBIA CO. REGISTER OF DEEDS 18.00 CCSOLID COLUMBIA CO. SOLID WASTE 61,796.38 CENTLINK CENTURY LINK 52.30 CENTSPR CENTURY SPRINGS BOTTLING CO 221.40 CHARCOM CHARTER COMMUNICATIONS 779.47 CINTAS CINTAS CORPORATION #446 257.14 COUNMAT COUNTY MATERIALS CORPORATION 300.30 COUNPLU COUNTRY PLUMBER, INC 387.15 DANECOU DANE COUNTY CONTRACTING LLC 162,569.50 DAVEJON DAVE JONES INC. 1,643.09 DAVISCON DAVIS CONSTRUCTION CO 10,274.20 DEANHEAL DEAN CLINIC 96.00 DIVISAV DIVINE SAVIOR HEALTHCARE 2,830.00 DLGASSER D.L. GASSER CONSTRUCTION 124,547.86 ELECONE ELECTRIC ONE 1,920.44 ETICORP ETI CORP. 299.00 FEDESIG FEDERAL SIGNAL CORP. 1,646.00 FRONTON FRONTIER ONLINE 2,037.57 GALLS GALLS, AN ARAMARK COMPANY 496.46 GENENG GENERAL ENGINEERING COMPANY 20,387.99




GRAINGER GRAINGER 167.10 IIMC INT'L INSTITUTE OF MUNICIPAL 160.00 INGRBOO INGRAM LIBRARY SERVICES 253.21 INTEELE INTERSTATE ELECTRIC SUPPLY CO. 456.05 JEFFFIR JEFFERSON FIRE & SAFETY, INC. 192.42 JFAHREN J.F. AHERN COMPANY 2,755.00 KYOCERA KYOCERA MITA, INC. 90.36 LANGENT LANGE ENTERPRISES, INC 135.76 LARKUNI LARK UNIFORM, INC. 669.85 LEADS LEADSONLINE.COM 2,128.00 LONGLIFE LONG LIFE ROOFING CO. 86,925.00 LWALLEN L.W. ALLEN, LLC 777.26 MASTGRA MASTER GRAPHICS 255.64 MIDTAPE MIDWEST TAPE 699.89 MILLMIL MILLER & MILLER LLC 7,893.14 MINNMUT THE MINNESOTA LIFE INSURANCE 2,352.34 MOTIIND MOTION INDUSTRIES, INC. 331.74 NAPAAUT NAPA AUTO PARTS 1,536.57 NEWPIG NEW PIG CORPORATION 83.94 NORTCEN NORTH CENTRAL LABORATORIES 559.61 NORTDOOR NORTHLAND DOOR SYSTEMS INC 90.00 OBRIAGE THE O'BRION AGENCY, LLC 85.00 OREIAUT O'REILLY AUTO PARTS 129.50 OVERDOO OVERHEAD DOOR CO OF 292.00 PARTSMAS PARTSMASTER 179.26 PITNBOW PITNEY BOWES GLOBAL FINANCIAL 132.33 POMPTIR POMP'S TIRE SERVICE INC 1,067.72 PORTAR PORTAGE AREA TENNIS ASSOCIATIO 643.20 PORTLUM PORTAGE LUMBER 874.29 PORTPRI PORTAGE PRINTING 68.00 PORTSCH PORTAGE COMMUNITY SCHOOL DIST. 2,026.67 PORTWAT PORTAGE WATER UTILITY 26,677.95 PROPSERV PROPERTY SERVICES MAINTENANCE 3,221.93 PSYCCET THE PSYCHOLOGY CENTER 876.00 RELIFIR RELIANT FIRE APPARATUS INC 311.18 RENNFIR RENNERT'S FIRE EQUIPMENT 396.11 RETTLER RETTLER CORPORATION 400.00 RUEKMIE RUEKERT & MIELKE, INC. 16,242.10 SADLJO JOSEPH SADLON 105.93 SCHUSMA SCHULTZ SMALL ENGINE 46.01 SHULFER SHULFER'S SPRINKLERS & 434.00 SIMETAL S.I. METAL 285.25 SOBISTE STEVE SOBIEK 147.13 SPARROW SPARROW BALANCING LIFE & LAND 5,700.00




STAPLES STAPLES CREDIT PLAN 393.16 STRAASS STRAND ASSOCIATES INC 874.40 SUPECHE SUPERIOR CHEMICAL INC 774.89 TRECEK TRECEK AUTOMOTIVE OF 58.48 TRUCKCO TRUCK COUNTRY 233.51 ULINE ULINE 1,053.42 ULTRACOM ULTRACOM WIRELESS 134.94 UNIFSHOP THE UNIFORM SHOPPE 503.60 UNIQMAN UNIQUE MANAGEMENT SERVICES INC 35.80 USCELL U. S. CELLULAR 1,182.44 V&H V&H, INC. TRUCKS 895.41 VALESAW VALENTINE SAWMILL 114.00 VANCONS VAN'S CONSTRUCTION INC. 2,774.00 WALSACE WALSH'S ACE HARDWARE 2,034.33 WATCHGUA WATCH GUARD 162.00 WEAVAUT WEAVER AUTO PARTS 352.69 WELWILL WILLIAM P. WELSH 613.00 WIDEPDMV WIS DEPT OF TRANSPORTATION 2,433.80 WILKIL WIL-KIL PEST CONTROL 105.00 WISTLAB WI STATE LABORATORY OF HYGIENE 1,159.00 WPRA WISCONSIN PARK AND 325.00 WRS WISCONSIN RETIREMENT SYSTEM 51,047.92 ZEPMAN ZEP SALES & SERVICE 678.60 ZIMMPLU ZIMMERMAN PLUMBING INC 169.50

TOTAL ALL VENDORS: 862,839.09

DATE: 12/07/2017 CITY OF PORTAGE PAGE: 1TIME: 15:44:20 PAID INVOICE LISTINGID: AP450000.WOW

FROM CHECK # 154835 TO 154902

VENDOR # INVOICE # INV. DATE CHECK # CHK DATE CHECK AMT INVOICE AMT/ ITEM DESCRIPTION ACCOUNT NUMBER P.O. NUM ITEM AMT----------------------------------------------------------------------------------------------------------------------------------------------17DPBAB ROBIN BABCOCK

171104 DEPST RETURN 11/10/17 154835 11/10/17 50.00 50.00 01 171104 BASEMENT DEPOSIT RETURN 1004848210000 00000000 50.00

VENDOR TOTAL: 50.0017DPBOYD DAVID BOYD

171119 COMM RM DEPOSIT 12/01/17 154881 12/01/17 50.00 50.00 01 171119 BASEMENT DEPOSIT 1004848210000 00000000 50.00

VENDOR TOTAL: 50.0017ROWTAY RICHARD TAYLOR

17-43 ROW 11/16/17 154851 11/17/17 1,000.00 1,000.00 01 17-43 ROW DEPOSIT RETURN 1000023000939 00000000 1,000.00

VENDOR TOTAL: 1,000.00ADLIDIS ADLIT DISTRIBUTING & PUBL.

171201 12/01/17 154890 12/08/17 762.50 762.50 01 17 INTERNET WISTRAVEL 2400056000296 00000000 125.00 02 17 WI TRAVEL GUIDE WINTER 2400056000296 00000000 637.50

VENDOR TOTAL: 762.50AFLAC AMERICAN FAMILY LIFE

043255 1711 11/21/17 154875 11/24/17 1,114.96 1,114.96 01 1711 1000021000926 00000000 1,098.82 02 1711 2250021000926 00000000 16.14

VENDOR TOTAL: 1,114.96ALLIENE ALLIANT ENERGY

7966920000-1711 (2) 10/27/17 154836 11/10/17 20.00 20.00 01 1011 SILVER LAKE MAIN BLDG. 1002053510221 00000000 20.00

VENDOR TOTAL: 20.00ARMSRY RYAN ARMSON

1711 TROUSER REIMB 11/10/17 154837 11/10/17 164.05 164.05 01 1711 TROUSER 1002053311390 00000000 164.05

VENDOR TOTAL: 164.05CARDMEM CARDMEMBER SERVICE

4798510058786233-1711 10/27/17 154838 11/10/17 4,013.94 4,013.94


FROM CHECK # 154835 TO 154902

VENDOR # INVOICE # INV. DATE CHECK # CHK DATE CHECK AMT INVOICE AMT/ ITEM DESCRIPTION ACCOUNT NUMBER P.O. NUM ITEM AMT----------------------------------------------------------------------------------------------------------------------------------------------

4798510058786233-1711 10/27/17 154838 11/10/17 4,013.94 4,013.94 01 PLUMER KARATE - CK #2040 1000021000935 00000000 69.00 02 WMCA DISTRICT IV MTG-MOE 1000251400290 00000000 25.00 03 LEAGUE OF WI MUNI-MOE 1000251400290 00000000 140.00 04 LEAGUE OF WI MUNI-DODD 1000251400290 00000000 140.00 05 MZEROA DRONE TRNG 1001552230219 00000000 149.00 06 AMER RED CROSS CPR TRNG 1001552230290 00000000 216.00 07 AMER RED CROSS CPR TRNG 1001552230290 00000000 108.00 08 AMAZON - TRIPOD 1001552230390 00000000 50.98 09 WALGREENS BATT, PHOTO 2500052140340 00000000 17.69 10 HILTON GARDEN-NEUMANN 1001052120290 00000000 246.00 11 DOC SALES - BAIL SCHEDULE 1001052110292 00000000 10.59 12 CPR INSTR FEHD, BRAUNER 1001052120290 00000000 600.00 13 AIRPORT OPERATIONS-MAASS 1002053510290 00000000 38.00 14 WGFOA CONF - MOHR 1000251500290 00000000 95.00 15 USPS 2300055110291 00000000 3.44 16 GAMESTOP - GAMES 2300055110850 00000000 735.95 17 CREATIVE PROD - BAGS 2300055110390 00000000 255.69 18 BARABOO MUSIC -DVD 2300055110850 00000000 350.00 19 EVENTBRITE-TREE PRUNING (3) 1003055400290 00000000 150.00 20 EVENTBRITE-TREE PRUNING (2) 1002053311290 00000000 100.00 21 USPS 1002053100291 00000000 13.60 22 APWA TRNG 1002053100290 00000000 200.00 23 APWA TRNG 6205553610290 00000000 150.00 24 APWA TRNG 1000013000025 00000000 150.00

VENDOR TOTAL: 4,013.94CCREGIS COLUMBIA CO. REGISTER OF DEEDS

171208 PARC 2390.C 12/07/17 154891 12/08/17 60.00 30.00 01 171208 PARCEL 2390.C 1002056910790 00000000 30.00

171208 PARCEL 2132 12/07/17 154891 12/08/17 60.00 30.00 01 171208 PARCEL 2132 1002056910790 00000000 30.00

VENDOR TOTAL: 60.00CCTREAS COLUMBIA COUNTY TREASURER

1710 PORT CO 11/16/17 154852 11/17/17 2,282.46 2,282.46 01 1710 PORT CO 1004545110000 00000000 2,282.46

VENDOR TOTAL: 2,282.46CRAWOIL CRAWFORD OIL CO., INC.

22091 (2) 07/18/17 154839 11/10/17 50.00 50.00


FROM CHECK # 154835 TO 154902


22091 (2) 07/18/17 154839 11/10/17 50.00 50.00 01 DRUM DEPOSIT 1002053311342 00000000 50.00

VENDOR TOTAL: 50.00CTBARDEL SKYLAR BARDELL

11082017 11/08/17 154840 11/10/17 31.10 31.10 01 CITATION REIMBURSEMENT 1004545110000 00000000 31.10

VENDOR TOTAL: 31.10DAVISCO SCOTT DAVIS DBA

1711 NOV 12/01/17 154882 12/01/17 3,000.00 3,000.00 01 1711 NOV 2450056720241 00000000 3,000.00

VENDOR TOTAL: 3,000.00DELTDEN DELTA DENTAL PLAN OF WISCONSN

1097223 1712 11/21/17 154876 11/24/17 6,562.17 6,562.17 01 1712 1000021000913 00000000 2,265.29 02 1712 1000021000930 00000000 2,665.11 03 1712 2110021000913 00000000 2.00 04 1712 2250021000913 00000000 27.47 05 1712 2250021000930 00000000 24.36 06 1712 2300021000913 00000000 221.80 07 1712 2300021000930 00000000 300.67 08 1712 2750021000913 00000000 53.62 09 1712 2750021000930 00000000 34.16 10 1712 6100021000913 00000000 208.00 11 1712 6100021000930 00000000 270.58 12 1712 6200021000913 00000000 228.00 13 1712 6200021000930 00000000 261.03 14 1712 2110021000930 00000000 0.08

VENDOR TOTAL: 6,562.17DEPREV DEPARTMENT OF REVENUE

1710 SDC FEES 11/16/17 154853 11/17/17 980.00 980.00 01 1710 SDC FEES 1004545110000 00000000 980.00

VENDOR TOTAL: 980.00DODDRIC RICHARD DODD

1712 CHAIR 12/06/17 154892 12/08/17 208.89 208.89


FROM CHECK # 154835 TO 154902


1712 CHAIR 12/06/17 154892 12/08/17 208.89 208.89 01 OFFICE CHAIRS 1000151110860 00000000 208.89

VENDOR TOTAL: 208.89DOWNPORT DOWNTOWN PORTAGE INC

171011 WINE WALK 10/11/17 154854 11/17/17 500.00 500.00 01 WINE WALK 2017 2450056720715 00000000 500.00

VENDOR TOTAL: 500.00EBERAA AARON EBERLE

1711 TROUSERS 11/10/17 154855 11/17/17 166.75 166.75 01 1711 TROUSERS 1002053311390 00000000 166.75

VENDOR TOTAL: 166.75ELECONE ELECTRIC ONE

65081 08/31/17 154841 11/10/17 1,707.50 1,420.00 01 LIGHT SWITCHES - COUNCIL CHAMB 1003555190352 00000000 1,420.00

65083 08/31/17 154841 11/10/17 1,707.50 287.50 01 LOCATE FOR BORE SAMPLES 1002053311373 00000000 287.50

VENDOR TOTAL: 1,707.50EQUIVES EQUI-VEST

171110 11/10/17 154842 11/10/17 40.00 40.00 01 171110 1000021000923 00000000 40.00

171124 11/21/17 154877 11/24/17 40.00 40.00 01 171124 1000021000923 00000000 40.00

171208 12/01/17 154893 12/08/17 40.00 40.00 01 171208 1000021000923 00000000 40.00

VENDOR TOTAL: 120.00FAHEMA MARK W. FAHEY

1711 SHOES TROUSERS 11/04/17 154856 11/17/17 306.86 306.86 01 SAFETY SHOES 1003055400293 00000000 131.86 02 TROUSERS 1003055400293 00000000 175.00

171208 CDL 12/07/17 154894 12/08/17 75.26 75.26


FROM CHECK # 154835 TO 154902


171208 CDL 12/07/17 154894 12/08/17 75.26 75.26 01 CDL 1003055400340 00000000 75.26

VENDOR TOTAL: 382.12FRONCONS FRONTLINE CONSTRUCTION

HO16 CORNING 11/02/17 154857 11/17/17 9,075.00 9,075.00 01 HO16 CORNING 2200056000752 00000000 9,075.00

VENDOR TOTAL: 9,075.00HOEGRI RICHARD HOEGE

171201 CAFE REIMB 11/27/17 154883 12/01/17 466.40 466.40 01 171201 CAFE 1000021000928 00000000 466.40

VENDOR TOTAL: 466.40IAFFU INT'L ASSOC. OF FIRE FIGHTERS

171110 11/10/17 154843 11/10/17 200.00 200.00 01 171110 2250021000917 00000000 8.00 02 171110 1000021000917 00000000 192.00

171208 12/07/17 154895 12/08/17 200.00 200.00 01 171208 1000021000917 00000000 192.00 02 171208 2250021000917 00000000 8.00

VENDOR TOTAL: 400.00JOURCOM SILENT SPORTS

33298-10-17 TOURISM 11/10/17 154844 11/10/17 305.00 305.00 01 171001 2400056000296 00000000 305.00

VENDOR TOTAL: 305.00JOURTOP JOURNAL & TOPICS NEWSPAPERS

175105 TOURISM 11/08/17 154884 12/01/17 1,640.00 1,640.00 01 WINTER 2017 2400056000296 00000000 1,640.00

VENDOR TOTAL: 1,640.00KALMKA KATELYN M. KALMERTON

1711 CAFE REIMB 11/07/17 154858 11/17/17 676.21 676.21 01 1711 CAFE 1000021000928 00000000 676.21

VENDOR TOTAL: 676.21


FROM CHECK # 154835 TO 154902

VENDOR # INVOICE # INV. DATE CHECK # CHK DATE CHECK AMT INVOICE AMT/ ITEM DESCRIPTION ACCOUNT NUMBER P.O. NUM ITEM AMT----------------------------------------------------------------------------------------------------------------------------------------------KWIKTRI KWIK TRIP STORES

NP51798525 11/06/17 154845 11/10/17 8,701.91 609.27 01 PARKS 1003055400342 00000000 609.27

NP51799326 11/06/17 154845 11/10/17 8,701.91 2,930.44 01 POLICE 1001052120342 00000000 2,930.44

NP51799444 11/06/17 154845 11/10/17 8,701.91 4,035.21 01 DPW 1002053311342 00000000 4,035.21

NP51799509 11/06/17 154845 11/10/17 8,701.91 744.09 01 FIRE 1001552220342 00000000 744.09

NP51799511 11/06/17 154845 11/10/17 8,701.91 382.90 01 WWTP 6205553610342 00000000 382.90

VENDOR TOTAL: 8,701.91LUEDTHO THOMAS J LUEDEMAN

1711 CAFE REIMB 11/17/17 154859 11/17/17 2,000.00 2,000.00 01 1711 CAFE 1000021000928 00000000 2,000.00

1711 TROUSERS 11/07/17 154846 11/10/17 23.56 23.56 01 TROUSERS REIMBURSEMENT 1002053311390 00000000 23.56

VENDOR TOTAL: 2,023.56MANTKE KENNETH MANTHEY

171208 CAFE 12/07/17 154896 12/08/17 800.00 800.00 01 171208 1000021000928 00000000 800.00

VENDOR TOTAL: 800.00MARQCOU MARQUETTE COUNTY

1710 ENDVR CO 11/16/17 154860 11/17/17 398.80 398.80 01 1710 ENDVR CO 1004545115000 00000000 398.80

VENDOR TOTAL: 398.80MARTRON RONALD MARTIN

1711 CDL RENEW 11/17/17 154861 11/17/17 74.00 74.00 01 1711 CDL RENEW 1002053311390 00000000 74.00

171120 SAFETY SHOES 11/21/17 154878 11/24/17 150.00 150.00 01 1711 SAFETY SHOES 1002053311390 00000000 150.00


FROM CHECK # 154835 TO 154902


171201 TROUSERS 11/25/17 154885 12/01/17 32.46 32.46 01 1712 TROUSERS 1002053311390 00000000 32.46

VENDOR TOTAL: 256.46MSAPROF MSA PROFESSIONAL SERVICES INC.

R13 REV LOAN FUND 10/26/17 154862 11/17/17 1,754.53 1,754.53 01 REV LOAN FUND 2200056000219 00000000 1,754.53

VENDOR TOTAL: 1,754.53MTAW MUNICIPAL TREASURERS ASSOC.

11162017 11/10/17 154847 11/10/17 45.00 45.00 01 DIST 4 TRAINING MEETING (2) 1000251500290 00000000 45.00 02 MOHR AND O'LEARY ** COMMENT ** 00000000 0.00

VENDOR TOTAL: 45.00MURPSH SHAWN MURPHY

171201 CAFE 11/27/17 154886 12/01/17 250.00 250.00 01 171201 CAFE 1000021000928 00000000 250.00

VENDOR TOTAL: 250.00OBRIAGE THE O'BRION AGENCY, LLC

58348 08/07/17 154863 11/17/17 244.00 244.00 01 ENVELOPES 1000251400310 00000000 122.00 02 ENVELOPES 1000351200310 00000000 122.00

VENDOR TOTAL: 244.00PETTY PETTY CASH

171208 ADMIN 12/07/17 154897 12/08/17 54.96 54.96 01 MISC 1000251400790 00000000 31.58 02 MISC 1000251500741 00000000 2.29 03 MISC 1002053311390 00000000 6.11 04 MISC 1000151110310 00000000 14.98

VENDOR TOTAL: 54.96PIXLDU DUAINE M. PIXLER

171121 CAFE 11/21/17 154879 11/24/17 180.26 180.26 01 171121 CAFE 1000021000928 00000000 180.26

171208 CAFE 12/07/17 154898 12/08/17 647.20 647.20


FROM CHECK # 154835 TO 154902


171208 CAFE 12/07/17 154898 12/08/17 647.20 647.20 01 171208 CAFE 1000021000928 00000000 647.20

VENDOR TOTAL: 827.46PORTCHAM PORTAGE AREA CHAMBER OF

14368 BID 10/31/17 154864 11/17/17 8,000.00 8,000.00 01 MURAL NAPA BLDG 2450056720715 00000000 8,000.00

VENDOR TOTAL: 8,000.00PREMCONC PREMIER CONCRETE

SECURITY DEPOSIT 12/07/17 154899 12/08/17 2,000.00 2,000.00 01 SECURITY DEPOSIT 2750023000919 00000000 2,000.00

VENDOR TOTAL: 2,000.00REINBRO REINDERS INC

1704209 BID 11/01/17 154865 11/17/17 2,307.56 2,307.56 01 SNOW EQUIP 2450056720351 00000000 2,307.56

VENDOR TOTAL: 2,307.56RESERACC RESERVE ACCOUNT

171117 11/17/17 154866 11/17/17 1,000.00 1,000.00 01 POSTAGE METER REFILL 1000016000053 00000000 1,000.00

VENDOR TOTAL: 1,000.00STAPLES STAPLES CREDIT PLAN

60355178200943491711 11/05/17 154867 11/17/17 191.11 191.11 01 SUPPLIES 1001052110310 00000000 191.11

60355178200991651711A 11/12/17 154887 12/01/17 152.18 152.18 01 SUPPLIES 1001552210310 00000000 100.06 02 SUPPLIES 1001552210310 00000000 52.12

VENDOR TOTAL: 343.29STWICOUR STATE OF WISCONSIN COURT FINES

1710 ENDVR ST 11/16/17 154868 11/17/17 6,179.29 745.80 01 1710 ENDVR ST 1004545115000 00000000 745.80

1710 PORT ST 11/16/17 154868 11/17/17 6,179.29 5,433.49


FROM CHECK # 154835 TO 154902


1710 PORT ST 11/16/17 154868 11/17/17 6,179.29 5,433.49 01 1710 PORT ST 1004545110000 00000000 5,433.49

VENDOR TOTAL: 6,179.29SUPPORT WISCONSIN SUPPORT COLLECTIONS

171110 11/10/17 154848 11/10/17 246.92 246.92 01 171110 1000021000925 00000000 246.92

171124 11/21/17 154880 11/24/17 246.92 246.92 01 171124 1000021000925 00000000 246.92

171208 12/01/17 154900 12/08/17 246.92 246.92 01 171208 1000021000925 00000000 246.92

VENDOR TOTAL: 740.76TERRPLU TERRYTOWN PLUMBING INC.

17ROW 17-58 11/15/17 154869 11/17/17 1,000.00 1,000.00 01 17-58 708 W CARROLL TT 1000023000939 00000000 1,000.00

VENDOR TOTAL: 1,000.00WALMARSU WALMART SUPERCENTER

1711 RESTIT NASETT 11/16/17 154870 11/17/17 168.50 168.50 01 1711 RESTIT NASETT 1004545110000 00000000 168.50

VENDOR TOTAL: 168.50WALMART WALMART COMMUNITY

6032202000826611 1711 11/16/17 154888 12/01/17 43.12 43.12 01 LIGHTS 1002053311340 00000000 43.12

VENDOR TOTAL: 43.12WI DETRA WI DEPT. OF TRANSPORTATION

171018 SUSPEND REFUSE 10/18/17 154849 11/10/17 15.00 15.00 01 171018 SUSPEND REFUSE 1004545110000 00000000 15.00

VENDOR TOTAL: 15.00WPPA WISCONSIN PROFESSIONAL POLICE

171110 11/10/17 154850 11/10/17 668.80 668.80 01 171110 1000021000917 00000000 668.80


FROM CHECK # 154835 TO 154902


171208 12/07/17 154902 12/08/17 668.80 668.80 01 171208 1000021000917 00000000 668.80

VENDOR TOTAL: 1,337.60 TOTAL --- ALL INVOICES: 74,280.85

DATE: 12/07/2017 CITY OF PORTAGE PAGE: 1TIME: 15:45:14 DETAIL BOARD REPORTID: AP444000.WOW

MANUAL CHECKS ISSUED 11/10/2017 THRU 12/08/2017

INVOICE # INVOICE ITEMVENDOR # DATE # DESCRIPTION ACCOUNT # CHECK # CHECK DATE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------

GWRS GREAT WEST RETIREMENT SERVICES

171110 11/10/17 01 171110 1000021000923 917099 11/10/17 5,883.61 02 171110 1000021000923 710.00 03 171110 2110021000923 5.00 04 171110 2250021000923 30.00 05 171110 2250021000923 3.00 06 171110 6100021000923 1,047.50 07 171110 6100021000923 63.75 08 171110 6200021000923 442.50 09 171110 6200021000923 11.25 INVOICE TOTAL: 8,196.61

171124 11/21/17 01 171124 1000021000923 917102 11/24/17 5,883.61 02 171124 1000021000923 710.00 03 171124 2110021000923 5.00 04 171124 2250021000923 30.00 05 171124 2250021000923 3.00 06 171124 6100021000923 1,047.50 07 171124 6100021000923 63.75 08 171124 6200021000923 442.50 09 171124 6200021000923 11.25 INVOICE TOTAL: 8,196.61

171208 12/07/17 01 171208 1000021000923 917105 12/08/17 5,860.61 02 171208 1000021000923 710.00 03 171208 2110021000923 5.00 04 171208 2250021000923 30.00 05 171208 2250021000923 3.00 06 171208 6100021000923 1,047.50 07 171208 6100021000923 63.75 08 171208 6200021000923 442.50 09 171208 6200021000923 11.25 INVOICE TOTAL: 8,173.61 VENDOR TOTAL: 24,566.83

WIRE COMMUNITY BANK OF PORTAGE

171110 11/10/17 01 171110 1000021000903 917100 11/10/17 17,702.56 02 171110 1000021000905 13,487.05 03 171110 2110021000903 243.00 04 171110 2110021000905 16.64 05 171110 2250021000903 98.36 06 171110 2250021000905 141.14 07 171110 2300021000903 1,703.48 08 171110 2300021000905 665.79




WIRE COMMUNITY BANK OF PORTAGE

171110 11/10/17 09 171110 2750021000903 917100 11/10/17 177.64 10 171110 2750021000905 94.19 11 171110 6100021000903 1,546.56 12 171110 6100021000905 1,199.56 13 171110 6200021000903 1,787.10 14 171110 6200021000905 1,166.33 INVOICE TOTAL: 40,029.40

171124 11/21/17 01 171124 1000021000903 917103 11/24/17 17,610.30 02 171124 1000021000905 12,850.20 03 171124 2110021000903 262.12 04 171124 2110021000905 52.82 05 171124 2250021000903 93.68 06 171124 2250021000905 123.67 07 171124 2300021000903 1,872.78 08 171124 2300021000905 782.73 09 171124 2750021000903 177.64 10 171124 2750021000905 94.19 11 171124 6100021000903 1,620.24 12 171124 6100021000905 1,313.47 13 171124 6200021000903 1,832.86 14 171124 6200021000905 1,216.59 INVOICE TOTAL: 39,903.29

171208 12/07/17 01 171208 1000021000903 917106 12/08/17 32,732.96 02 171208 1000021000905 29,360.39 03 171208 2110021000903 202.92 04 171208 2110021000905 35.70 05 171208 2250021000903 120.16 06 171208 2250021000905 209.54 07 171208 2300021000903 2,008.12 08 171208 2300021000905 896.80 09 171208 2750021000903 212.56 10 171208 2750021000905 94.19 11 171208 6100021000903 1,951.28 12 171208 6100021000905 1,647.30 13 171208 6200021000903 2,989.42 14 171208 6200021000905 2,327.09 INVOICE TOTAL: 74,788.43 VENDOR TOTAL: 154,721.12




WIRESTAT COMMUNITY BANK OF PORTAGE

171027 10/27/17 01 171027 1000021000907 917101 11/10/17 5,892.97 02 171027 2110021000907 6.09 03 171027 2250021000907 57.14 04 171027 2300021000907 352.62 05 171027 2750021000907 53.17 06 171027 6100021000907 585.13 07 171027 6200021000907 585.84 INVOICE TOTAL: 7,532.96

171110 11/21/17 01 171110 1000021000907 917104 11/22/17 5,939.46 02 171110 2110021000907 8.41 03 171110 2250021000907 58.99 04 171110 2300021000907 343.07 05 171110 2750021000907 51.70 06 171110 6100021000907 582.93 07 171110 6200021000907 574.33 INVOICE TOTAL: 7,558.89 VENDOR TOTAL: 15,091.85

TOTAL ALL INVOICES: 194,379.80

2018-2019 Election Board

Ward Alder Dist County Super1,9,10Barbara Berg 440 Winnebago Avenue 608-617-8893 9 2 4Pamela J Jones 839 Suellen Ln 742-2569 9 2 4

* Clarice Rosing 417 Winnebago Avenue 742-6974 9 2 4Carrie Thrasher 517 E Cook Street #11 608-566-7584 9 2 4

2,3,5Patricia A Hinickle 1025 West Carroll 742-5441 5 6 6Hans Jensen 720 West Edgewater St 742-4483 3 4 8Sharon Peterson 418 W. Edgewater Street 697-3424 3 4 8Pete Price 1021 W. Pleasant St. Unit 1 608-566-1395 5 6 6Christine Procknow 1107 Prospect St. 608-477-7254 5 6 6

4,6,7,8Pamela L. Beckett 210 Volk Street 608-617-5511 8 9 6

* Barbara Babler 628 Latton Ln 745-1318 7 8 5Marion Manthey-Kopfhamer 317 Cemetery Road 608-742-2608 6 8 5

* Bruce A Smith 2531 Lennon 742-7978 7 8 5Arlene Tollison 510 Silver Lake Drive 608-402-3133 8 9 6

* Democratic Party Appointments

12/08/2017

From: Sent: Wednesday, December 06, 2017 11:40 AM To: Subject: BID resignation

Hello fellow BID Board members: I am needing to submit my resignation effective immediately to the BID Board. With purchasing both of my buildings in Portage and Baraboo, the need to be involved in both communities, my other commitments to the DPI board & to my church and family, I cannot effectively continue being on the Board. I’ve tried to juggle my responsibilities since May of 2016, when I tripled my agency size and expanded into Baraboo. But I’m failing all of you and myself by not being able to fully engage. In addition, I’ve had continual staffing issues in both of my offices, which has meant that I’m having to work lots of extra hours just to keep everything running smoothly. What finally broke the camels’ back was one of my staff resigning yesterday and now, with one additional person not working in the office, there is absolutely no way that I can continue working with you on the Board. I thank you for welcoming me into the group, for allowing me to work with you for the past few years and I know you will all make Portage a better city going forward; we’ve got the right people on the team. Wishing you all a happy and healthy Holiday season, Sheila

SHEILA LINK AGENCY, INC SHEILA LINK-LUTCF,CLF-Agent| AMERICAN FAMILY INSURANCE 131 W Cook St | Portage, WI 53901 Office: 608.742.3999 904 8th St Baraboo, WI 53913 Office: 608.356.2330

email | website | quote | map

To be contacted by text: http://bit.do/SheilaLinkAgency

mailto:[email protected]

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http://insurance-agency.amfam.com/WI/sheila-link/default.aspx

http://insurance-agency.amfam.com/WI/sheila-link/map.aspx

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RENTAL CONTRACT

THIS AGREEMENT made this ______ day of _______________, 2017 by and between the City of Portage, WI, a municipal corporation with main offices at 115 W. Pleasant St. Portage, WI 53901(hereinafter referred to be as the “City”) and the Catholic Charities, Diocese of Madison, WI (hereinafter referred to as “CCDM”) a non-profit, 501(c)(3) charitable organization whose main offices are located at 702 S. High Point Road, Madison, WI 53744-46550; WHEREAS, the CCDM operates has a Free Mobile Food Pantry and is desirous of locating the Pantry at Building 8 in the City for the term of this Agreement; and WHEREAS, the initial term of this agreement shall begin on the agreement date above and end on

December 31st, 2020. Either party may terminate the agreement by providing written notice to the

other with a (1) one year notice of termination.

NOW THEREFORE, IT IS HERBY AGREED by and between the City and CCDM the mutual covenants

herein set forth as follows:

1. This agreement shall be for (3) calendar years, 2018, 2019, and 2020; either party may

terminate agreement by providing a written notice to the other with (1) year notice.

2. The specific dates and length of each pantry shall be mutually agreed upon between the

City and CCDM, but is generally understood that such pantry’s shall be held at the second

Monday of the month from January through December for approximately 5 hours

(including set up and take down).

3. CCDM shall be allowed to use Building 8 at the Veteran’s Memorial Field Complex and the

City will provide CCDM with a key for the building. Any tables, chairs, etc. will be the

responsibility of CCDM to provide. CCDM may also utilize Fair Boulevard and gravel parking

areas inside of fairgrounds for parking prior to and after event. Green space parking will

only be permitted if weather permits; any damage to Building 8, its contents and adjacent

grounds shall be repaired by CCDM or the City and invoiced to CCDM. No parking is allowed

on youth or varsity soccer fields at any time.

4. The City hosts a coat drive in building 8 in the month of October which will require the

CCDM to utilize building 6 each October for the term of this agreement. Keys and day of

coordination will be provided by City staff to allow for the transition of buildings.

5. Inconsideration of the covenants herein, the Park Rental Fees will be waived for CCDM to

utilize Building 8 for monthly food pantries. City staff time for cleaning or prepping

building in addition to any consumable supplies (toilet paper, hand towels, ice salt, etc.)

required will be invoiced quarterly to CCDM.

6. CCDM shall be responsible for cleaning up the premises during and immediately after the

pantry and to return the premises to the condition it was in prior to the pantry and to keep

the grounds free from debris and other materials resulting from the pantry. After the

cleanup is completed, the City shall inspect the premises. If the premises are not cleaned

up satisfactorily, the City shall clean up the premises and shall charge all cleanup costs to

CCDM. Failure to pay cleanup costs within (90) days may result in the termination of the

contract. CCDM, at no time may alter Building #8 without written permission from the City.

7. Pallets, dumpsters and/or any other materials remaining from the food pantry must be

removed from the grounds within (48) forty-eight hours of the pantry events. Shopping

carts will be allowed to remain provided they are stacked along the south side of building 8

on the green space. Failure to remove any items within (48) forty-eight hours will result in

the City invoicing CCDM to have the items removed on their behalf.

8. CCDM shall be allowed to use the restroom facilities located inside of Building #8 for its

pantry participants. If any additional restroom facilities are required, CCDM shall be

responsible for ordering and paying for those additional restrooms.

9. The City shall be responsible for payment of all utility charges incurred by CCDM in hosting

the monthly food pantry.

10. CCDM shall provide the City of Portage a Certificate of Insurance with the City listed as an

additional insured for the following limits:

General Liability (per occurrence): $1,000,000 Personal & Advertising Injury: $1,000,000 Products-Completed Operations Aggregate: $1,000,000 Damage to Premises Rented: $ 250,000 Medical Expense: $ 10,000

General Aggregate: $2,000,000

A copy of the Certificate of Insurance issued by the Renter’s Insurance Provider is attached and

made part of this Agreement. The Renter shall annually provide a replacement Certificate of

Insurance no later than 10 days from the expiration date of the previous Certificate for the

duration of this Agreement.

DATED this _______ day of _________, 2017.

City of Portage Catholic Charities, Diocese of Madison

________________________ ________________________ Rick Dodd, Mayor (Representative)

________________________ ________________________ Marie A. Moe, City Clerk (Representative)

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