page 1 of 49 - quincy

REGULAR COUNCIL MEETING

CITY HALL COUNCIL CHAMBERS

PRELIMINARY AGENDA

September 17, 2019

7:00 PM

Page

A. CALL TO ORDER 1. Pledge of Allegiance/Welcome

B. ROLL CALL - NANCY SCHANZE

C. AGENDA CONFIRMATION

D. CONSENT AGENDA 1. Approval of Warrants - Payroll & Claims. 3 - 7 2. Council Meeting Minutes of September 3, 2019.

E. PUBLIC COMMENT 8 - 9 1.

F. PRESENTATION 10 - 19 1. Grant County Health District

2. North Central Regional Library

G. PUBLIC HEARING

H. COUNCIL BUSINESS 20 - 32 1. Ariel Belino Employment Agreement – City Engineer

33 - 35 2. Council Committees

36 - 48 3. School Resource Officer (SRO) Agreement

49 4. Council Fall Retreat

I. REPORT OF OFFICERS AND DEPARTMENTS 1. Mayor's Report 2. Councilmembers - Committee Reports 3. Staff Reports

J. RESOLUTIONS

K. ORDINANCES

L. EXECUTIVE SESSION 1. Personnel per RCW 42.30.110(1)(g) 2. Land Acquisition per RCW 42.30.110(1)(b)

M. ADJOURNMENT - CONTINUED TO SEPTEMBER 21, 2019 AT 8:00AM.

*ALL MATTERS LISTED WITHIN THE CONSENT AGENDA HAVE BEEN DISTRIBUTED TO EACH MEMBER OF THE QUINCY CITY COUNCIL FOR REVIEW, ARE CONSIDERED TO BE ROUTINE, AND WILL BE ENACTED BY ONE MOTION OF THE COUNCIL WITH NO SEPARATE DISCUSSION. IF SEPARATE DISCUSSION IS DESIRED, THAT ITEM MAY BE REMOVED FROM THE CONSENT

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AGENDA AND PLACED ON THE REGULAR AGENDA BY REQUEST.

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080719 Minutes Page 1

CITY OF QUINCY

COUNCIL MINUTES

September 3, 2019

Mayor Worley called the meeting to order at 7:00 p.m.

Mayor Worley led the Pledge of Allegiance and welcomed the audience.

PRESENT: Mayor Paul Worley; Councilmembers Tom Harris, David Day, Andrew Royer, Luke

Garrison and Sonia Padron; Student Representative Eduardo Diaz; City Attorney Danielle

Marchant; Administrator Pat Haley; Engineer Ariel Belino; Public Works Director Carl

Worley; Police Chief Kieth Siebert; Recreation Director Russ Harrington; Fire Chief Don

Fortier; Finance Officer/City Clerk Nancy E Schanze; the press (2) and nine (9) guests.

ABSENT: Councilmembers David Durfee and Josey Ferguson.

Motion by Councilmember Padron, seconded by Councilmember Garrison to excuse Councilmembers

Durfee and Ferguson. Motion carried unanimously.

AGENDA CONFIRMATION

Add: D-3 Appointment of Gene Reed to the Salary Commission, expiring December 31, 2022.

Motion by Councilmember Harris, seconded by Councilmember Day to approve the agenda as amended.

Motion carried unanimously.

CONSENT AGENDA

Motion by Councilmember Harris, seconded by Councilmember Day to approve the consent agenda as

presented.

1. 2019 Claim Warrants #41990 through #42058 in the amount of $1,192,154.84; Payroll Warrants

#128684 through #128712 in the amount of $274,676.68; Treasurer’s Checks #5895 through #5896 in

the amount of $221.25; Advanced Travel Checks #1519 through #1519 in the amount of $37.00;

Electronic Payments from August 21, 2019 to September 3, 2019 in the amount of $62,684.23.

2. Council Meeting Minutes of August 20, 2019.

3. Appointment of Gene Reed to the Salary Commission, expiring December 31, 2022.


PUBLIC COMMENT

None

PRESENTATION

Grant County Sheriff Tom Jones -

Grant County Sheriff Tom Jones distributed a handout to the Mayor, Council and staff and invited them to

visit the county jail, by reaching out to either himself or Chief Siebert, to see firsthand the condition of the

jail. There are thirty three (33) inmates to correction officers and it is overpopulated. Late July the County

Commissioners agreed to put on the November 5, 2019 ballot a 0.3% sales tax increase. The benefit to

municipalities is increase in man power, law enforcement and improvement in the police officer to 1000

resident ratio. For Grant County it would be used for the jail.

The funds would help with manpower to decrease the number of incidents that come with increased

population, Quincy showed a decrease in police department incidents (-15.3%) which is not the norm,

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where Grant County has seen an increase in population of about 98,000 people. The jail was built in 1986

with 85 beds and in 1997 it was increased to 198 beds. The sales tax increase would be a tax shared with

everyone who does business in Grant County not just the residents. It would be divided 60% to the County

and the remaining 40% between the municipalities. After speaking with Chief Siebert on where he would

like the funds to go, Sheriff Jones stated that Chief Siebert would like to see it go toward a camera system

and a Special Operation Sergeant Position that would be an additional position.

Sheriff Jones asked Council for support of Proposition 1 which would give revenues to build another jail.

Councilmember Padron asked if there is only one correctional officer for every thirty three (33) inmates,

how are they accredited? Sheriff Jones stated that they are starting the accreditation of the jails and are

getting killed on medical bills.

Councilmember Royer asked if it is required by RCW for the 60/40 split, is it split per capita or by where

the sales tax is collected and Sheriff Jones stated that it is per capita.

Councilmember Harris asked what size of facility and Sheriff Jones stated that they will bond out for

construction and look at a 300-400 bed facility with option to expand. Councilmember Harris asked if there

was already property and Sheriff Jones informed Council that the County owns property and the jail would

remain in Ephrata, the County seat.

Sheriff Jones thanked the Mayor and Council and asked for their support on Proposition 1.

Mayor Worley thanked the Sheriff for his presentation.

Seven people left at 7:21 pm.

PUBLIC HEARING

None

COUNCIL BUSINESS

Utility Worker/Facility Maintenance Job Posting

Motion by Councilmember Garrison, seconded by Councilmember Harris to authorize Staff to post the

Utility Worker/Facility Maintenance position in house for the prescribed period and to advertise for the

open position depending on the response. Motion carried unanimously.

Additional Building Inspector/Code Enforcement Officer Position

Motion by Councilmember Garrison, seconded by Councilmember Harris to approve the second Building

Inspector/Code Enforcement Officer position and authorize Staff to advertise and fill the position. Motion

carried unanimously.

FCAD Parade Street Closure

Motion by Councilmember Garrison, seconded by Councilmember Harris to authorize the street closures

for the annual Farmer Consumer Awareness Day parade along Central Avenue South, E Street SE, 2nd

Avenue SE, C Street SE, and 4th Avenue SE on September 14, 2019 from 8:00am-11:00am. Motion


Shoemaker Excavation, Inc. Pay Estimate #3 – RWCF

Motion by Councilmember Garrison, seconded by Councilmember Harris to approve Pay Estimate #3 to

Shoemaker Excavation, Inc. in the amount of $248,616.14, plus taxes in the amount of $19,640.68, less

retainage in the amount of $12,430.81, for a net due payment of $255,826.01 for the Reuse Wastewater

Central Facility project. Motion carried unanimously.

Advantage Dirt Construction Change Order #1-Brine Evaporation Ponds Cell 5 Design Pkg 7.1

Motion by Councilmember Garrison, seconded by Councilmember Harris to approve Change Order #1 in

the deductive amount of $3,916.42 for the City of Quincy 1 Water Brine Evaporation Ponds Cell 5 project.


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Advantage Dirt Construction Pay Estimate #4 & Final-Brine Evaporation Ponds Cell 5 Design Pkg

7.1

Motion by Councilmember Padron, seconded by Councilmember Garrison to approve Pay Estimate #4 and

Final to Advantage Dirt Contractors, Inc. in the amount of $262,912.17, plus taxes in the amount of

$20,770.06, less retainage in the amount of $13,145.61 for a net due payment of $270,536.62 for the City of

Quincy 1 Water Brine Evaporation Ponds Cell 5 Design Package 7.1 project. Motion carried unanimously.

Advantage Dirt Construction Substantial Completion-Brine Evaporation Ponds Cell 5 Design Pkg 7.1

Motion by Councilmember Garrison, seconded by Councilmember Harris to declare the City of Quincy 1

Water Brine Evaporation Ponds Cell 5 Design Package 7.1 project substantially complete as of August 31,

2019. Motion carried unanimously.

Request for Qualifications-Hydrogeological Services-Municipal Water Reclamation Percolation

Ponds

Motion by Councilmember Garrison, seconded by Councilmember Harris to authorize Staff to advertise a

Request for Qualifications for professional hydrogeological evaluation services at the Municipal Water

Reclamation Percolation Ponds. Motion carried unanimously.

Request for Qualifications for Consulting Services – City of Quincy Reuse Utility Project

Motion by Councilmember Garrison, seconded by Councilmember Padron to authorize Staff to advertise a

Request for Qualifications for consulting services for the City of Quincy Reuse Utility Project. Motion


Request for Proposal for Small Works Project – 2019 City of Quincy Sidewalk Improvements

Motion by Councilmember Padron, seconded by Councilmember Garrison to authorize Staff to advertise a

Request for Proposal for a small works project for the proposed 2019 City of Quincy Sidewalk

Improvements. Motion carried unanimously.

Department of Commerce Direct Appropriations Grant CD16-96503-019 Amendment A

Motion by Councilmember Garrison, seconded by Councilmember Harris to approve and authorize the

Mayor to sign Amendment A to the Washington State Department of Commerce Direct Appropriations

Grant CD16-96503-019 extending the contract to June 30, 2020 for the Water Reuse. Motion carried

unanimously.

M & S Excavation, LLC Small Works Contract – Emergency Water Valve Replacement

Motion by Councilmember Garrison, seconded by Councilmember Day to approve and authorize the Mayor

to sign the Small Works Contract with M & S Excavation, LLC in the amount of $31,721.00 plus applicable

taxes, for the Emergency Water Valve Replacement project and amend the budget as necessary. Motion


REPORT OF OFFICERS AND DEPARTMENTS

Mayor's Report

Mayor Worley updated Council on the following:

New Teachers and City Staff - Last week he attended a welcome meeting for new teachers to Quincy and

Superintendent John Boyd told him he was very impressed working with the City crew and staff.

AWC Elected Officials Class – The class is in December and is good for elected officials. If interested,

please contact the Finance Department.

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Councilmembers - Committee Reports

First Day of School – Thank you to Fire and Police Departments

Councilmember Harris thanked Grant County Fire District #3 and the Quincy Police Department for their

presence for the first day of school. There was a lot of confusion with new schools but overall it went

pretty well.

Staff Reports

Finance

Finance Officer/City Clerk Schanze informed Council that the entrance conference with the auditors is

tomorrow at 4 pm.

Public Works

PWD Worley informed Council that the crews are working to get valves ready for the valve project for the

downtown area.

Recreation

Recreation Director Harrington informed Council that they have completed the first hiring for Recreation

Assistants, fifteen (15) were hired, he has been working with Ancient Lakes School in preparation of the

afterschool program and there is training set up for the staff with Clear Risk Solutions. Recreation Director

Harrington added that he is working through some scheduling issues but is excited about the new school

year.

Police

Chief Siebert informed Council that they only had one (1) lost student for the first day of school and he

stood out on 3rd Avenue in the morning.

Fire

Chief Fortier thanked Councilmember Harris for the feedback and informed Council that the Fire

Department will be out tomorrow as well and they recognize how scary it was to attend new facilities on the

first day.

RESOLUTIONS

19-485 – Amending Purchasing & Public Works Contracting Policies & Procedures

Motion by Councilmember Day, seconded by Councilmember Harris to adopt Resolution 19-485, a

resolution amending policies and procedures for Public Works Contracting and Purchasing to include

guidelines for compliance with Federal regulations, including Uniform Guidance. Motion carried

unanimously.

19-486 – Creating Municipal Services Director Job Description

Motion by Councilmember Garrison, seconded by Councilmember Padron to adopt Resolution 19-486, a

resolution creating the job description of Municipal Services Director for the City of Quincy. Motion


19-487 – Amending Organizational Plan

Motion by Councilmember Garrison, seconded by Councilmember Harris to adopt Resolution 19-487, a

resolution of the City of Quincy Washington, amending the Organizational Plan for the administrator of the

City’s business. Motion carried unanimously.

19-488 – Amending City Council Rules of Procedure

Motion by Councilmember Garrison, seconded by Councilmember Harris to adopt Resolution 19-488, a

resolution amending the City Council Rules of Procedure changing Section 3.5 the submission date of

agenda item packets, deleting Section 4.11 the requirement of two readings of an ordinance prior to

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approval, and changing Section 14.1 the designated support staff persons for Council Committees. Motion


ORDINANCES

19-538 – Amending Quincy Municipal Code to Comply with New Organizational Plan

Motion by Councilmember Harris, seconded by Councilmember Day to adopt Ordinance 19-538, which is

an ordinance that amends the Quincy Municipal Code to comply with the new organization plan adopted by

the Quincy City Council. Motion carried unanimously.

EXECUTIVE SESSION

None

ADJOURNMENT

Motion by Councilmember Day, seconded by Councilmember Harris at 7:41 pm to adjourn the meeting.


Paul Worley, Mayor Nancy E Schanze, Finance Officer/City Clerk

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Pump ParksLeavenworth WA - Enchantment Park Concept — East Wenatchee

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What is it?

A continuous loop/path with rolling hills and berms thatallow for movement around the trackwith no pedaling

o Allows riders to build skills such as proprioception, bike control, vision, corning, pressurecontrol, and anaerobic fitness

0 Ifdone it asphalt can be used by mountain bikes, bmx bikes, balance bikes (no pedals),scooters, skateboards, roller blades, roller skates.Can be used by beginners learning to ride all the way to professional level riders

0 lf completed in asphalt can be used nearly year around with minimal maintenance

Leavenworth East Wenatchee

Built by Velosolutions out of Switzerland Concept: SCJAlliance

Eastmont Metro &Evergreen Mountain BikeAll-iance

Funding Source Fundraising + City Funds Fundraising Goal — $65,000

Final Cost 2 $250,000 $100,000-120,000

Collaboration w/ City & Blue Lotus Foundation

Evergreen Mt. BikeAlliance

0 Yvonne Kraus— 6,000 members0 8 chapters (Central Chapter)0 Large cost = Getting, sifting,

& shipping dirt.Build a nice size pump parkfor 60,000-75,0000 Cost to asphalt would be

roughly$25,000—$40,0000 Pump parks being built in Gig

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AGENDA ITEM: H-1

AGENDA TITLE: ArielBelino EmploymentAgreement — City Engineer

DATE: September 17, 2019

ACTION REQUIRED:

ORDINANCE COUNCIL INFORMATION

RESOLUTION OTHER

MOTION X

EXPLANATION: This is a request to the City Council for approval of the newEmployment Agreement with Ariel Belino as the City Engineer — a position that hecurrently holds. The agreement adjusts his salary and changes his supervisoraccording to the newly adopted organization chart. His salary was previously reducedto $81,882 because of an insurance adjustment and his new salary willbe $90,000.

FISCAL IMPACT: $2,748

BARS NUMBER: Various

ALTERNATIVES: No Action

STAFF RECOMMENDATION: Staff recommends approval.

COUNCIL COMMITTEE RECOMMENDATION: This item willbe discussed at theGG&F committee meeting on September 17, 2019.

MOTION: I move to approve and authorize the Mayor to sign the new EmploymentAgreement with Ariel Belino as the City Engineer, with his salary adjustment retroactiveto September 16, 2019.

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EMPLOYMENTAGREEMENT — Cm Engingr

THIS AGREEMENT is made by and between the City of Quincy, Washington, a municipalcorporation of the State of Washington (the “City"),and ArielBelino (the "Employee").

RECITALS

A. Employee is currently employed by the City as the City Engineer under the terms and conditions of anEmployment Agreement that was entered on June 16, 2010 (“Prior Agreement").

B. The City has adopted a reorganization plan that requires revising the terms and conditions ofEmployee's employment

C. Employee desires to continue his employment as City Engineer in accordance with the reorganizationplan and under the terms and conditions of this Employment Agreement (“Agreement”).

D. The tenns and conditions of this Agreement supersede and replace any prior employmentagreements that Employee has withthe City, including but not limitedto the Prior Agreement.

AGREEMENT

SECTION 1. - APPOINTMENT AS CITY ENGINEER. The Mayor has previously appointed Employeeas the City Engineer, and such appointment was con?rmed by the City Council. The Mayor agrees tocontinue Employees appointment as the City Engineer, and Employee also agrees to continue as theCity Engineer, subject to the terms and conditions of this Agreement.

SECTION 2. - DUTIES

A. Official Dgmg. The duties of the City Engineer are as set out in the Quincy Municipal Code(“QMC"), Personnel Policies and the Job Description. A copy of the current Job Description isattached hereto as Exhibit “A”. The QMC, Job Description and the Personnel Policies may beamended at any time at the sole discretion of the City. If any provision of this Agreement is expresslyinconsistent with the provisions of the Personnel Polices and Job Description, the provisions of thisAgreement shall govern. if any provision of this Agreement is expressly inconsistent with theprovisions of the QMC, then the QMC shall govern.

B. Supervision. Employee sewes at the pleasure of the Mayor and reports to and is supervised andevaluated by the Municipal Services Director or deslgnee.

0. Standard of Care. Employee shall at all times comply with all federal, state and local statutes,ordinances and rules applicable to a City Engineer. Employee shall employ such methods,techniques, standards and practices, which at the time they are employed, in light of thecircumstances known or reasonably believed to exist at such time, are generally accepted as goodand prudent practices for performing the duties at City Engineer.

D. Professionalism. The Employee shall be highly visible to all employees and citizens of the City andshall set the example for the highest professional standards by his actions.

E. Conflict of Interest. Employee shall not engage in any activity that is, or may become, a conflict ofinterest as de?ned by Washington law or the City's Personnel Policies, or would otherwise beincompatible with the position of the City Engineer. Employee shall not enter into a prohibitedcontract, as de?ned by Washington law.

SECT|ON 3. - STATUS AND TERM

A. Employee commenced his employment as city Engineer on June 16, 2010. Employee's employmentshall continue for an inde?nite term.

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B. Employee is an “at-will‘ employee of the City. Nothing in this Agreement shall prevent, limitorotherwise interfere withthe City's right to terminate Employee's employment, with or without cause. atany time; or with the right of the Employee to resign and terminate Employee's employment at anytime.

C. Employee shall remain in the exclusive employ of the City and shall not accept other employmentwithout the prior written approval of the City. The City reserves the right to revoke its approval at anytime if, in the City's sole discretion, EmpIoyee’s other employment conflicts or interferes withEmployee's employment with the City. The term “employed” and derivations of that term as used inthe preceding sentences shall include employment by anomerlegal entity or self employment, butshall not be construed to include occasional teaching, writing, or consulting performed on Employee'sown time, and with the advance written approval of the City Administrator.

SECTION 4. - COMPENSATION

A. Base Satay. The City shall pay Employee :3 starting base salary of Ninety Thousand Dollars($90,000) per year, payable in equal installments at the same time as other employees of the City.The Employee shall be eligible for annual cost-of-living increases beginning January 1, 2020, andevery January 1‘ thereatter during the term of this Agreement The annual cost-of»living increaseshall be set by the City in im sole discretion. For any employment that is done for a partial calendaryear, the base salary shall be prorated.

B. InsuranceBggfltg. The Employee's compensa?on shall include the City’s payment of premiums formedical insurance provided to City employees tor the Employee. The Employee's compensationshall not include medical insurance for the Employee's dependents or other health care oover-age tothe Employee or the Employees dependents. lf EmpIoyee’s dependents qualify for coverage formedical insurance under the City's plan, then Employee may add the dependents to the plan at hissole expense.

c. Benotiis. Except as expressly set forth in this section, the Employee shall be entitled to all otherbene?ts afforded employees of the City as outlined in the Personnel Policies.

SECTION 5. - TERMINATION

A. General. The Employee's appointment and this Agreement shall terminate upon Employees death,written agreement between City and Employee, termination by the City, or the Employee'sresignation.

B. Termination by C31. Recognizing the Employee is an appointive ofticer of the City, and is otherwisean "at will‘ employee of the City, the City may terminate the Employee's appointment and thisAgreement at any time, with orwithout cause, and with or without prior notice to Employee.

1. AdvanceNotice or severancePayment: ugon Termination Not for “Cause". If the City'stermination of the Employees appointment is not tor “cause”, the City shall provide Employee histhen current base salary for six (6) months (the “Severance Payments"), minus any deductionsrequired by law, as long as Employee signs a Release as stated in Section 5(b)(3). TheSeverance Payments shall be made in equal installments according to the City's regular payrollschedule. Employee shall not be entitled to any other bene?ts from the City, unless required bylaw.

2. “Cause" De?ned. "Cause," for the purposes of this section, shall include, but is not limited.to amaterial breach of this Agreement, incompetence, neglect of Employee's duties, unsatisfactorywork performance, insubordination, falsi?cation of records, violation of the City's PersonnelPolicies, the conviction/guilty plea of any crime which adversely affects the Employee’s ability toperform under this Agreement, or the theft, misappropriation or misuse of the City's property

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3. Waivergf Clgimg. To be eligible for Severance Payments, the Employee shall execute arelease which shall constitute a complete waiver, release and discharge of any and all claims ofany kind which Employee may then or later claim against the City (“Re|ease') related to hisemployment, including without limitations,claims of wrongful temiina?ons, harassment.breach ofcontract, outrage, intentional or negligent in?iction of emotional distress, and any and all othertypes of claims whatsoever.

C. Termination M Employee. If Employee terminates this Agreement, then the City requests, but doesnot require, that Employee provide to the City thirty days notice prior to Employee's effective date oftermination.

D. 911 Progm. Employee shall return all keys, credit cards, tools, vehicles, documents and othermaterials or property that belong to the City by the date of termination.

E. E?ective Date of Termination. The effective date of termination shall be immediately upon theevent giving rise to the tenninetion, on the date provided in the notice, or at a date as agreed to bythe Parties.

F. cooperation. Notwithstanding the method by which the Employee's appointment is terminated, theParties shall cooperate with each other to provide for an orderly transition from the EmpIoyee’sappointment. Speci?c responsibilities during such transition will be speci?ed in a written separationagreement.

G. No change in At-will Status. Employee acknowledges that this Section 5 of the Agreement doesnot obligate the City to employ Employee for any stated period of time. Employee furtheracknowledges that Employee is an "at will" employee of the City, that their employment can beterminated at any time, with or without notice and with or without cause, for any reason or for noreason, by either the City or by the Employee. Employee agrees that any statements orrepresentations to the contrary are ineffective.unless put into a writing and approved by the Mayorand City Council.

SECTION 6.- HOURS OF WORK. As the City Engineer, the Employee is a con?dential and/orexecutive employee and is an exempt employee for purposes of the Federal Fair labor Standards Act andthe Washington Minimum Wage Act, and as such shall not work a ?xed schedule nor will the timerequired to perform the duties of City Engineer be limited to forty (40) hours per week.

SECTION 7. - RESIDENCE. The Employee shall have his principal place of residence within thecorporate limits of Grant County. Waiver of the residence requirement will require approval of the CityCouncil. If Employee breaches the residence requirement. then such breach is a material breach of thisAgreement and shall be a basis to terminate this Agreement for cause.

SECTION 8. - PERFORMANCE EVALUATION. The City shall review and evaluate the pertormanceof Employee on an annual basis, Performance evaluations shall be conducted by the Municipal ServicesDirectoror designee. Employee shall be provided with a written copy of the evaluation.

SECTION 9. - OTHER TERMS AND CONDITIONS OF EMPLOYMENT. The City may ?x in writingany such other terms and conditions of employment, as it may determine lrorn time to time, relating to theperformance of Employee, provided such terms and conditions are not inconsistent with or in con?ict withthe provisions of this Agreement or applible federal state andlor local law. All provisions of the QMC.City policies, as they now exist or herealter may be amended, shall also apply to Employee, except asmay be speci?cally agreed upon in this Agreement.

SECTION 10. - ASSIGNABILITY. The rights and obligations of the Employee under this Agreement arepersonal and shall not be assigned or transferred by Employee in any manner.

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SECTION 11. — LIABILITYINSURANCE; INDEMNIFICATION. The City shall provide insurancecoverage for the Employee to the same extent as any regular full-time employee of the City tor acts,errors or omissions occurring withinthe scope of the Employee's duties as city Engineer. The Employeeshall be entitled to be indemni?ed by the City for such acts, as set out in Chapter 2.70 QMC.

SECTION 12. - GENERALPROVISIONS

A. Entire Agreement. The recitals are incorporated herein and made part of this Agreement by thisreference. This Agreement contains the entire understanding of the parties. This Agreement may bechanged only by a written document signed by Employee and City. or as otherwise provided for inthis Agreement.

3. Notices: All notices and other communications required or permitted to be given by this Agreementmust be in writing and must be given and willbe deemed received if and when either hand-deliveredand signed receipt is given, or mailed by registered or certi?ed U.S. mail, retum receipt requested,postage prepaid. as follows:

The Mayor A ‘

City of QuincyPO Box 338 Ephratz. WA 98823Quincy, Washington 93343

If the notice is mailed it is deemed received three business days after mailing. Either party maychange the address to which notice is to be addressed by notifying the other party of the change.

0. Review. Employee acknowledges that Employee has been advised to seek theirown attorney to review.advise and counsel Employee in regard to this Agreement and has been given an appropriate amount oftime to do so.

D. Interpretation. This Agreement, or any uncertainty or ambiguity herein, shall not be construedagainst either party, but shall be construed as if all parties to this Agreement prepared theAgreement

E. Enforcement. This Agreement will be construed in accordance with the laws of the State ofWashington. Any dispute regarding this Agreement will be resolved by the Grant County SuperiorCourt. The prevailing party shall be awarded their costs and reasonable attomey’s fees.

F. soverabllm. If any provision of this Agreement is determined by a Court to be unenforceable, theremainder of this Agreement shall not be affected by such determination and shall remain in full forceand effect.

CITYOF QUINCY

BY:Paul Worley, Mayor Ariel Belino, EmployeeSeptember _, 2019 September _, 2019

ATTEST:

Nancy Schanze, Finance Of?cerlclerkSeptember _, 2019

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Exhibit "A"

CITY OF QUINCY

CLASS SPECWICATION

CLASS TITLE: CITY ENGINEER

DEFINITION:

This is a non-union, Fair Labor Standards Act exempt position responsible for performinga variety of professional engineering duties supporting the construction of public worksprojects; designing, preparing or reviewing projects for the development of Cityinfrastructure to ensure compliance and compatibility with existing systems and applicablecodes, standards, specifications and practices; conducting various ?eld inspections andplan reviews to ensure compliance with applicable engineering and City standards;providing assistance and infonnation to contractors, engineering professionals and thegeneral public; and performing related work as required under the direction of the CityAdministrator.

TYPICAL TASKS:

1. Prepare bid documents, contract documents, speci?cations, cost estimatcs andengineering drawings for assigned projects; oversee the work of engineeringconsultants contracted to design public works projects; review engineering costestimates for project development; coordinate meetings and construction activitieswith contractors, local utility companies, public agencies and various CityDepartments.

2. Research to determine funding source availability for capital projects, includingagency grants, city funds, and Local Improvements Districts.

3. Participate in project bid opening and award process. Prepare Notice of Award,Notice to Proceed and Notice of Completion letters to contractors and Stateagencies as required.

4. Provide project coordination and administration functions; conduct preconstructionmeetings with developers, contractors and City personnel; establish guidelines andspecial conditions for constnrction projects within limits of codes and regulations;review construction schedules and project management submissions.

5. Manage projects through construction phases to completion; administer ?eldinspections of public works projects in progress to ensure compliance with bidspeci?cations and applicable laws and codes; ensure project costs are withinbudgets.

F'\Userx\COM'MON\.lOBDESCR\CityEngineerdoc Page I oI'8 Adopted 6/6/7

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10.

11.

12.

13.

Exhibit "A"

Review plat submissions, constniction drawings, engineering plans, specifications andprofessional reports for compliance with engineering and construction standards; workwith developers and contractors to ensure development projects comply with CityCodes, standards and practices.

Participate in technical plan reviews and the review of land applications as assigned;assist in analysis of designs and drawings to ensure compliance with City Codes andpolicies;provide for inspectionof subdivisions for ?nal acceptance.

Administer the maintenance and updating of comprehensive utility plans; evaluateprojected utility and transportation needs of future development to ensure infrastructurewill be able to accommodateCity growth.

Review engineering plans and SEP A submissions to ensure compatibility with existingsystems and compliance with City standards and Comprehensive Plan.

Respond to questions and inquiries from contractors, engineering professionals and thegeneral public; review and respond to public requests and/or complaints; investigateissues involved and recommend appropriateaction.

Prepare and maintain financial records used to verify accuracy of billing invoices relativeto public works projects received from consultants and contractors; regularly updatestatus of project budgets; prepare and ?le expenditure and progress reports; review andapprove invoices for payment within established timelines

Prepare and maintain all office and engineering records and reports related to civilengineering projects and activities; assist in the preparation and updating of annualreports and budgets.

Assist in the acquisition of rights-of-way and easements; meet with the public on relatedissues and negotiate costs for council approval.

EDUCATION /EXPERIEN CE:

1. Equivalent to a Bachelors degree ?-om an accredited college or university with majorcourse work in civil engineering or a rclatcd ?eld is required.

2. Two years of professional engineeringexperience is required.

QUALIFICATIONS:

Knowledge of:l.

2.

F:\l)sas\COMM0N\.VOBDESCR‘City Engineer doc

Principlesand practices of project management and administration.

Methodsand techniques of contract negotiation.

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Exhibit "A"

3. Advanced mathematical principles as applied to engineering design.

4. Principlesand practices of civil engineering.

5. Methods and techniques of conducting ?eld inspections.

6. Methods, techniques, tools and equipment used in the construction of public works

projects.

7. Principlesof business letter writing and basic report preparation.

8. Peninent Federal, State and local laws, codes and regulations.

9. Funding sources available for public works projects.

Abilitv to:

1. Perform routine ?eld inspectionsand plan reviews.

2. Inspect public works projects for conformance with plans and speci?cations.

3. Read, interpret and correct engineering plans, speci?cations and drawings for

compliancewith applicable standards.

4. Prepare clear and concise repom.

5. Design projects using current computer programs and software applications.

6. Interpret and apply applicable Federal, State and local laws, codes and regulations.

7. Operate a variety of office equipment in an effective manner.

8. Communicateclearly and concisely, both orally and in writing.

9. Assume management responsibility for assigned engineering projects.

10. Participatein project coordination and administration functions.

11. Prepare bid documents, contract documents, speci?cations, cost estimates and

engineering drawings.

PHYSICAL DEMANDS:

l. ENDURANCE-MOVING ABOUT: Constantly (2/3 or more of the time). Move from

location to location.

2. ENDURANCE-OVERALL STRENGTH: Medium work. Exerts force and/or li?s or carries

objecm weighing up to 100 pounds rarely, 25 to 50 occasionally, and/or 10 to 20 pounds

constantly.

F-\Usen‘c0MMON\!0BDEsCR‘Cny Engineer doc Page 3 on Adopteds/s/7

of 49

Exhibit "A"

3. WALKING: Occasionally. Move about on foot.

11.

13.

14.

F'\Usas‘COM'MON\JOBDESCR‘vCity Engineer doc

SITTING: Frequently (1/3 to 2/3 of the time). Remain in a seated position.

LIFTING/CARRYING: Periodic — Does not occur on every shi?. Lift by manually raising

or lowering an object from one level to another (including upward pulling), and/or carry

(transport) an object, usually holding it in the hands or anns, or on the shoulder.

PUSHING/PULLING: Periodic — Does not occur on every shi?. Push by exerting force on

an object so that it moves away from the force of worker (including slapping, striking,

kicking, and treadle action); and/or pull by exerting force on an object so that it moves

toward the force of worker (including jerking).

CONTROLS: Frequently (1/3 to 2/3 of the time). Use one or both arms and/or hands and/or

one or both feet or legs to move controls on machinery or equipment.

CLIMBING: Frequently (1/3 to 2/3 of the time). Ascend or descend ladders, stairs,

scaffolding, ramps, poles, ropes. and the like using the feet and legs and/or hands and anus.

BALANCING: Occasionally (up to 1/3 of the time). Maintain body equilibrium to prevent

flallingwhen walking, standing, crouching, or running on narrow, slippery, or erratically

moving surfaces.

.BENDING/STOOPING: Occasionally (up to 1/3 of the time). Stoop by bending the body

downward or forward by ?exing the spine at the waist, and/or bend by extending the spine

backward or from side to side.

KNEELING/CROUCHING: Occasionally (up to 1/3 of the time). Kneel by bending the

legs at the knees to come to rest on the knee or knees, and/or crouch by bending the body

dovmward and forwardby bending the legs and spine.

.REACHING: Frequently (‘V3 to 2/3 of the time). Extend the hands and arms in any

direction.

HANDLING: Frequently (1/3 to 2/3 of the time). Seize, hold, gxasp, turn, or otherwise work

with the hand or hands.

ROTATION: Frequently (1/3 to 2/3 of the time). Twist and turn the spine or a ball and

socketjoint such as the shoulder or hip.

Page 4 of 8 Adopted 6/6/7

of 49

Exhibit "A"

15. TALKING: Constantly (2/3 or more of the time). Express or exchange ideas by means of

the spoken work to impart oral information to clients or to the public and convey detailed

spokeninstructionsto other workers accurately, loudly, or quickly.

16. HEARING: Constantly (2/3 or more of the time). Perceive the nature of sounds by the ear

and understand verbal communications from others.

17. SEEING: Constantly (2/3 or more of the time). Obtain impressionsthrough the eyes of the

1.

1.

F'\Us:Is\COMMON\.l0BDECR\CIty Engineer doe

shape. size, distance, motion, color, or other characteristics of objects.

SPECIALIZED DEMANDS:

DRIVING: Occasionally (up to 1/3 of the time). A current, valid, and properly classed

dr-iver’s license is required; driving record must, for a period of three years immediately

preceding employment or any date during employment therea?er, be free of any violation

for: l) reckless driving, 2) hit and run, 3) driving under the in?uence of alcohol or drugs, or

4) more than three moving violations of any other type. Operate motor vehicle, as in a car,

van, or truck in the course of one‘s employment.

VIDEO DISPLAY TERMINALS: Frequently (1/3 to 2/3 of the time). Read, enter, change,

or obtain information from a monochrome or color video display terminal (computer).

KEYBOARDS: Frequently (1/3 to 2/3 of the time). Enter and/or manipulate data on

computer keyboards. Keyboards may include keys that have an identical image to the key

punched (as in ordinary alpha/numeric personal computer keyboards), or may utilize various

symbols to relate or describe itemsentered.

ENVIRONMENTAL CONDITIONS:

LOCATION: Both inside and outside. Work time is predominantly spent inside (where there

is protection from weather, but not necessarily ?om temperature changes) but it is

occasionally necessary to move outside (where there is no effective protection from weather)

for inspection of progress of work. May be outside for an entire shi? during summer or

winter times.

Page5 of8 Adoptedélé?

of 49

Exhibit "A"

STARS/STEPS: Frequently (1/3 to 2/3 of the time). Ascend or descend stairs, steps, or

similar uneven surfaces to access any required work area or other area related to functioning

in the workplace.

EXTREME COLD: Periodic - Does not occur on every shift. Endure temperature(s)

sufficiently low to cause marked bodily discomfort unless exceptionalprotection is used.

EXTREME I-[EAT: Periodic - Does not occur on every shi?. Endure temperature(s)

sufficiently high to cause marked bodily discomfort unless exceptionalprotection is used.

WET CONDITIONS: Periodic - Does not occur on every shi?. Endure contact with water or

other liquids.

NOISE/VIBRATION: Frequently (1/3 to 2/3 of the time). Endure su?icient noise, either

constant or intermittent, to cause marked distraction or possible injury to the sense of

hearing, and/or sufficient vibration (production of an oscillating movement or strain on the

body or its extremities from repeated motion or shock) to cause bodily hatm if endured day

a?er day.

UNIQUEHAZARDS: Frequently (1/3 to 2/3 of the time). Endure situations in which there

is exposure to the de?nite risk of bodily injury, including atmosphericconditions; proximity

to moving mechanical parts; exposure to electrical shock; work in high, exposed places;

exposure to radiation; working with explosives; or other unique environmental conditions.

LEARNING DEVELOPMENT DEMANDS:

l.

F:\Uaers‘COMMON\JOBDESCR‘Crty Engineer doc

REASONING: Elevated. Apply principles of logical or scienti?c thinking to de?ne

problems, collect data, establish facts, and draw valid conclusions; interpret an extensive

variety of technical instructions in mathematical or diagrammatic fonn; deal with several

abstlacl and concrete variables.

MATE-HEMATICAL: Intermediate. Deal with algebraic systems of real numbers; linear,

quadratic, rational, exponential, logarithmic, angle and circular functions, and inverse

functions; related algebraic solutions of equations and inequalities; limits and continuity,

probability, and statistical inference. Apply deductive axiomatic geometry, plan and solid;

and rectangular coordinates. Use practical applicationof fractions, percentages, ratio and

Page 5 of S Adopted 6/6/7

of 49

Exhibit " "

proportion, logarithms, practical algebra, geometric construction, and essentials or

trigonometry.

READING: Elevated. Read literature,technical material and journals, financial reports, and

legal documents.

WRITING: Intermediate.

using prescribed format and conforming to all rules or punctuation, grammar, diction, and

style.

SPEAKING: General. Speak before groups with poise, voice control, and con?dence, using

Prepare business letters, expositions, summaries, and reports,

correct English and well-modulated voice.

TEMPERAMENT REQUIREMENTS:

1.

F \Users\COMMON\JOBDESCR\City Engineendoc

DIRECTING/CONTROLLING: Accept responsibility for fonnulating plans, dexigns,

practices, policies, methods, regulations, and procedures for operations or projects; negotiate

with individuals or groups for agreements or contracts; and supervise subordinate workers to

implementplans and control activities.

INFLUENCING: Write, demonstrate, or speak to persuade and motivate people to change

their attitudes or opinions, participate in a particular activity, or purchase a speci?c

commodity or service.

VARIATION: Make frequent changes of tasks involving different aptitudes, technologies,

techniques, procedures, working conditions, physical demands, or degrees of attentiveness

without loss ofef?ciency or composure.

ELEVATED STRESS: Cope with circumstances exasperating to self or others; meet

deadlines; and work around or within non- or inferior performance by others.

INTERPERSONAL: Demonstrate willingness to allow interpersonal relationships in job

situations beyond receiving work instructions. Demonstrate ability to superviseconstmction

projects and make contractors live up to their agreements.

DECISIVE: Solve problems, make evaluations, or reach conclusions based on subjective or

objective criteria, such as the ?ve senses, knowledge, past experiences, or quanti?able or

factualdata.

Page 1 or: Adoptd as/7

of 49

Exhibit "A"

RELATIONSHIPREQUIREMENTS:

1. DATA: Coordinating - Determine time, place, and sequence of operations or action to be

taken on the basis of analysis of data; execute determinations and/or reports on events.

2. PEOPLE: Supervising - Determine or interpret work procedures for a group of workers,

assigned speci?c duties to them, maintaining harmonious relations among them, and

promoting efficiency.

3. THINGS (EQUIPMENT/MACHINERY): Precision Working - Use body members and/or

tools or work aids to work, move, guide, or place objects or materials in situations where

ultimate responsibility for the attainment of standards occurs and selection of appropriate

tools, objects, or materials, and the adjustment of the tool to the task required.

OTHER:

1. Thisjob description does not constitute an employment agreement between the employer and

employee and is subject to change by the employer as the needs of the employer and

requirementsof the job change.

The City of Quincy is an Equal Opportunity Employer.

F \Users\COM'MON\.lOBDESCR\(.\'IyEngineendoc Page 3 of 8 Adopled6/6/7

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V. DUTIES AND RESPONSIBILITIES OF SRO’S

The duties and responsibilities of the SRO while on duty include, but are notlimited to, the following:

1.

2.

10.

11.

Act as a resource person in the area of law enforcement education.

Conduct criminal investigations involving violations of the law onDistrict property or property immediately surrounding the Districtproperty as assigned by the Department.

Maintain the peace on District property.

Make arrests and referrals of criminal law violators.

Provide police counseling to students when requested by the Principalor the Principal’s designee.

Secure, handle and preserve all evidence.

Make referrals to social service agencies as appropriate.

Wear the of?cial police uniform which shall be provided at the expenseof the City. However, civilian attire may be worn on such occasions asmay be mutually agreed upon by the District and Department.

Perform such other duties as mutually agreed upon by the City or itsdesignee and the District Superintendent or his/her designee so long asthe performance of such duties is legitimately and reasonably related tothe SRO services described in this Agreement and so long as such dutiesare consistent with state and federal law and the policies and proceduresof the City and the District.

Follow and conform to all state and federal laws and to all policies andprocedures of the Department and District.

Attend all Department mandatory training as needed to maintain lawenforcement quali?cations and certi?cations.

Agreement for School Resource Officer

of 49

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District: John Boyd, SuperintendentQuincy School District119 “J” St. S.W.Quincy, WA 98848(509) 7 87 -4571

Any notice that is served by mail shall be deemed received three (3) businessdays after mailing.

XV. MISCELLANEOUS PROVISIONS

15.1 In the event that a dispute shall arise regarding the terms, conditions, orbreach of this Agreement, the parties shall, as a condition precedent to taking any actionand as a condition precedent to litigation, mediate the dispute using the services of amutually agreed upon independent mediator. The site of the mediation shall be in GrantCounty. The parties shall equally split the expenses of the mediator and the facility for themediation. Each party shall otherwise pay its own expenses.

15.2 The terms of this Agreement shall be governed by the laws of the State ofWashington. In the event that legal action is commenced to resolve a dispute arising out ofthis Agreement, the venue of such action shall be in the Superior Court of Grant County,Washington.

15.3 The SRO who will have regularly scheduled unsupervised access tochildren or developmentally disabled persons pursuant to this Agreement, shall be requiredto have completed a record check through the Washington State Patrol CriminalIdenti?cation System, under RCW 43.43.830-.834, RCW 10.97.30 and .50, and throughthe Federal Bureau of Investigation before hiring and prior to unsupervised access tochildren or developmentally disabled persons. The record check shall include a ?ngerprintcheck using a complete Washington state criminal identi?cation ?ngerprint card. Recordchecks required above shall be at the sole cost and expense of the City.

15.4 City shall prohibit any SR0 or substitute SRO employee of the City fromworking at a public school who has contact with children at a public school during thecourse of his or her employment, if such individual has pled guilty to or been convicted ofany felony crime speci?ed under RCW 28A.400.322. The City shall engage in duediligence to learn whether any of such employees have pled guilty or been convicted ofany such crime and shall require their employees to self report to the City any such plea orconviction. Any failure to comply with this section shall be grounds for immediatetermination of this Agreement by the District, notwithstanding any other provision in thisAgreement.

15.5 Nothing contained in this Agreement or related documents shall beconstrued as creating any fonn of an employment relationship between the parties or

Agreement for School Resource Of?cer -8-

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I‘ Q gr

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AGENDA ITEM: H-4

AGENDA TITLE: Council Fall Retreat

DATE: September 21, 2019

ACTION REQUIRED:

ORDINANCE COUNCIL INFORMATION

RESOLUTION OTHER

MOTION X

EXPLANATION: The Mayor is requesting Council continue this Council meeting toSeptember 21, 2019 at 8:00am for the Fall Retreat.

FISCAL IMPACT:

BARS CODE:

ALTERNATIVES:

STAFF RECOMMENDATION:

COUNCIL COMMITTEE RECOMMENDATION:

MOTION: I move to continue this meeting for City Council Fall Retreat to September21,2019 at 8:00am.

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