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Minutes of Regular Council Meeting

December 11, 2017

6:30 PM

Town Hall, Council Chambers

105 Elgin Street West, Arnprior ON.

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Present:

Deputy Mayor Tom Burnette

Reeve Walter Stack

Councillor Ted Strike

Councillor Dan Lynch

Councillor Lynn Grinstead

Councillor Frank Dugal

Absent:

Mayor David Reid

Also Present: Michael Wildman, CAO Jennifer Morawiec, GMCS/Treasurer Maureen Spratt, Town Clerk Kaila Zamojski, Deputy Clerk/ A/Human Resources

Officer John Steckly, General Manager, Operations Glenn Arthur, Director of Recreation Robin Paquette, Town Planner

1. Call to Order

Deputy Mayor Tom Burnette called the Council meeting to order at 6:30 PM and welcomed

those present.

2. Roll Call

The roll was called, with all Members of Council being present, except Mayor David Reid.

3. Adoption of Agenda

Resolution No. 414-17

Moved by Walter Stack

Seconded by Dan Lynch

Be It Resolved That the agenda for the Regular Meeting of Council dated Monday, December

11, 2017 be adopted with an amendment to item #14(b), Addition of Action Item to the

Correspondence Package A-17-DEC-16.

Resolution CARRIED As Amended

4. Disclosures of Pecuniary Interest

None

5. Question Period

None


6. Adoption of Minutes of Previous Meetings


Moved by Ted Strike

Seconded by Lynn Grinstead

That the Minutes of the Regular & Special Meetings of Council listed under Item #6 a-c on the

Agenda, be adopted (Regular Meeting of Council – November 27, 2017; Special Meetings of

Council – December 4, 2017 and December 5, 2017).

Resolution CARRIED

7. Awards/ Delegations/ Presentations

a) Presentations

i) River Crossing Water Main Break – General Manager, Operations

The General Manager, Operations provided a presentation on the River Crossing Water

Main Break, attached as Appendix A and forming part of these minutes, and responded

to questions.

ii) Curling Bonspiel – Director of Recreation

The Director of Recreation provided a presentation on the Curling Bonspiel, attached as

Appendix B and forming part of these minutes, and responded to questions.

8. Public Meetings

None

9. Matters Tabled/Deferred/Unfinished Business

None

10. Staff Reports

a) Grants to Organizations – Nature Conservancy of Canada – Town Clerk


Moved by Dan Lynch

Seconded by Walter Stack

That Council approve the grant request submitted by the Nature Conservancy of Canada in

the amount of $3000.00 to be funded from Account 1-5-7600-6999 Grant – Contingency.

Report and Resolution CARRIED

The Town Clerk provided an overview of the report and responded to questions.

b) Ottawa Senators Foundation Rink of Dreams Update – Town Planner


Moved by Frank Dugal

Seconded by Lynn Grinstead

That Council support the proposed location at the Nick Smith Centre for a SENS RINK,

subject to the satisfactory resolution of various issues, as presented in Staff Report

17-12-11-02, and


That the Town proceed with the project only upon confirmation that all necessary capital

funding to allow the project to proceed is in place without risk of funding shortfalls having to

be taken on by the Town.

Report and Resolution Deferred

The Town Planner provided an overview of the report and responded to questions.

Discussion ensued amongst Members of Council resulting in the following resolution:


Moved by Ted Strike


That Council suspend the procedural requirements; and

Further That Council agree to invite the representatives from the Ottawa Senators Foundation

and Arnprior Optimist Club, in the audience, to come forward and discuss the options presented

from their perspective.

Resolution CARRIED

Barry Seller, Manager of the Ottawa Senators Foundation and Brad McKay, Treasurer of the

Arnprior Optimist Club came forward to discuss the Senators Rink Project noting the following:

Funding is the main concern, and the Optimist Club is partnering with the Ottawa

Senators Foundation to help fundraise for this outdoor rink project to move forward. There

is no commitment required from the Town until all of the necessary money is raised, and

the Optimist Club needs a chance to raise this money, in order to see if the project will be

feasible.

o The Ottawa Senators Foundation has pre-committed $50,000, and will go out to

look for further funding if required, once the total scope of the project is

understood. The Ottawa Senators Foundation does not begin any construction on

an outdoor rink project until all of the costs (ie. Ministry of Environment Surveys/

Soil Remediation, etc.) have been realized/estimated.

It is difficult to fundraise for the outdoor rink, without a set location.

o Ultimately it is Council’s decision as to where the outdoor rink is placed.

Either the Downtown or the Nick Smith Centre location would be feasible.

The Ottawa Senators Foundation goal is to have 20 outdoor rinks constructed by the end

of 2019. These rinks are meant to be more than just a rink, more of a year-round

recreational space that offers free year-round sporting programs (basketball, polo, etc.).

The goal of the foundation is to work with the Town to make the most use of this year-

round facility for the community.

Both Mr. Seller and Mr. McKay, answered various questions of Council, and noted they

would be happy to come back to a public meeting to discuss the project further in the new

year.


Resolution No. 419-17 (8:07 pm)

Moved by Lynn Grinstead

Seconded by Dan Lynch

That Council defer report No. 17-12-11-02 – Ottawa Senators Foundation Rink of Dreams

Update, sine die, until a well-rounded survey can be completed on the preferred location of the

Rink of Dreams; and

Further That the survey provides residents with a full picture of the project, including financial

information, differences between the locations.

Resolution CARRIED

11. Committee Reports and Minutes

None

12. Notice of Motions

None

13. Reeve’s Report from County Council

Reeve Walter Stack provided information from the following County of Renfrew meeting(s), filing

the information in the Clerk’s Office for public information:

County Council Meeting – November 27, 2017

County Finance and Administration Committee Meeting – November 21, 2017

County Social Services Committee Meeting – November 14, 2017

14. Correspondence & Petitions

a) Correspondence Package No. I-17-DEC-21


Moved by Dan Lynch


That the Correspondence Package No. I-17-DEC-21 be received as information and filed accordingly.

Resolution CARRIED

Councillor Dan Lynch noted the following:

Item #2 – Page 3 – Correspondence from the Ministry of Municipal Affairs – Transient

Accommodation Tax

o In response to Councillor Lynch the CAO noted there are a few (3-5) businesses in

Town (hotels/motels) that could possibly be charged a transient accommodation

tax (which is like a marketing destination fee).

There are some challenges and concerns with implementing a tax of this nature on

the few select hotels/motels in Town that would need to be explored further.

The tax may be more targeted to large urban municipalities such as the City of

Toronto where a tax of this nature, spread across thousands of transient


accommodation businesses would generate significant revenues to support large

scale tourism and attraction marketing plans.

Item #5 – Page 42 – Correspondence from Student – Thank you for Town of Arnprior

Award

o Nice to see a note from Jessica Daze who will be using her Town bursary to attend

Fleming College and Trent University to continue her education in Environmental

Studies.

Item #9 – Page 58 – Letter from Ontario Municipal Commuter Cycling (OMCC) Program

o Great work by our staff in submitting the application for Ontario Municipal

Commuter Cycling (OMCC) program in that we have received the maximum grant

of $25K for small municipalities.

Item #11 – Page 62 – Ottawa Valley Business – December 5, 2017

o Effective January 1, 2018 there are a number of changes to the Employment Act.

Of interest is that an employer must provide up to 10 days of leave or 15 weeks of

protected leave when an employee or their child has experienced or is threatened

with domestic or sexual violence and employees are entitled up to 17 weeks of

leave in a one-year period to look after a critically ill adult family member.

Item #12 – Page 70 – AMO – Watch File – November 23, 2017

o In response to Councillor Lynch the CAO noted the Director of Recreation is

reviewing the funding opportunity through the Ontario Sport and Recreation

Communities Fund to see if the eligibility requirements are in line with their new

programs. The Director may bring something forward to Council at the first meeting

in January for consideration.

Item #12 – Page 72 – AMO – Watch File – November 30, 2017

o In response to Councillor Lynch the CAO noted one of the key aspects to the

Smart Cities Challenge, is the “leveraging the benefits of data and technology”.

While there are no current projects that would be eligible for the competition at this

time, staff are continually looking for ways to ensure data and decision-making is

accessible, usable and barrier-free, thus being transparent and helping strengthen

relationships with residents. The recent Gap Study completed by the Town also

identified IT improvements which may be good candidate projects or initiatives

from an economic development stand point. Staff will explore these further.

Item #12 – Page 79 – AMO – Breaking News – One Third Tax Free Exemption for

Municipal Elected Officials

o Good to see that AMO has asked FCM for assistance in having other provinces to

conduct similar analysis on the effect of the 1\3 tax exemption being taken away

from elected municipal officials. Of note the estimated cost to ratepayers in with a

Council of seven will be $14,000.00


b) Correspondence Package No. A-17-DEC-16


Moved by Ted Strike


That the Correspondence Package No. A-17-DEC-16 be received and that the

recommendations outlined be brought forward for Council’s consideration.

Resolution CARRIED


Moved by Ted Strike


That Council of the Corporation of the Town of Arnprior receive the correspondence from the Arnprior Lions Club, dated November 20, 2017; and Further That Council waives the fees for the Nick Smith Centre Community Hall Rental (valued at approximately $350.00) for a fundraising Monster Bingo event hosted by the Arnprior Lions Club and Arnprior Regional Health, in support of the Grove Nursing Home Redevelopment Project, on February 11, 2018; and Further That the Arnprior Lions Club be advised that it is mandatory to carry sufficient liability insurance and have the Town of Arnprior added as an additional insured for the event.

Resolution CARRIED


Moved by Ted Strike


Whereas the Town received a verbal request and supporting documentation in regards to the endorsement of the continued operation of the National Research Universal (NRU) Reactor at Chalk River; and That Council of the Corporation of the Town of Arnprior receive the correspondence from the NRU/CNL Alumni Network; and Therefore Be It Resolved That Council endorse the continued operation of the NRU reactor at Chalk River until at least 2021; and Further That Council direct staff to send a letter to the NRU/CNL Alumni Network detailing the endorsement of this initiative; and Further That this letter of endorsement be forwarded to the Minister of Natural Resources Canada for their information and consideration.

Resolution CARRIED



Moved by Ted Strike


That Council receive and approve of the letter of support, attached hereto, in regards to the Canadian Nuclear Laboratories (CNL) licence renewal; and Further That Council direct staff to send the letter of support, attached hereto, signed by the Mayor, to CNL.

Resolution CARRIED


Moved by Ted Strike


That Council receive the correspondence from Arnprior Regional Health dated December 1, 2017 inviting the Mayor to meet with the Seniors Active Living Centre Task Force to collaborate in the establishment of a Seniors Active Living Centre; and Whereas Council was represented by Councillor Dugal at the Seniors Active Living Centre Task Force meeting on December 7th, 2017 where an overview of the proposed SALC Program and budget was presented; and Whereas municipalities are key partners for the Seniors Active Living Centre Program (SALC) and a legislated element of the program requires municipalities to provide 20% of the net annual cost of the operating budget of the program. Therefore Be IT Resolved That Council of the Corporation of the Town of Arnprior provide a maximum of $10,000 in 2018 towards SALC Programs to meet the needs of seniors in our community. And Further That $5000 will be provided in cash funding and $5000 as in-kind staff and/or facility rental support.

Resolution CARRIED

15. Bylaws/ Resolutions

a) By-laws


Moved by Lynn Grinstead

Seconded by Ted Strike

That the following by-laws be and are hereby enacted and passed:

i) By-law No. 6774-17 – Occupational Health & Safety Statement ii) By-law No. 6775-17 – Parking Area Charge iii) By-law No. 6776-17 – Appointment to Advisory Committee iv) By-law No. 6777-17 – Delegation of Authority

Resolution CARRIED


b) Resolutions

i) Curling Bonspiel


Moved by Dan Lynch


That the Corporation Town of Arnprior partner with the Arnprior Curling Club

to host a Curling Bonspiel at the Nick Smith Centre on April 20-22, 2018; and

That Council waives the fees for the Nick Smith Centre Community Hall

Rental (valued at approximately $1,920) and the Ice Rental (valued at

approximately $5,070) for the Arnprior Curling Club on April 20-22, 2018; and

That the Arnprior Curling Club be advised that it is mandatory to carry

sufficient liability insurance and have the Town of Arnprior added as an

additional insured for the event; and

That the Town of Arnprior provide entertainment up to a value of $1,000

which would be funded from the Recreation special events budget.

Resolution CARRIED

ii) Emergency Management Compliance


Moved by Dan Lynch


That the Operations Advisory Committee acting in the capacity of the Emergency Management Program Committee recommends to Council: That the Emergency Management Program Committee, at their meeting held on October 2, 2017, reviewed the Annual Municipal Maintenance Checklist 2017 for the Town of Arnprior and has verified compliance with the Emergency Management and Civil Protection Act and O.Reg 380/04. And Further That the Mayor along with the Community Emergency Management Coordinator sign the Emergency Management Program Annual Statement of Completion 2017 declaring that the Corporation of the Town of Arnprior has completed all of the necessary requirements of the Emergency Management and Civil Protection Act RSO 1990 and Ontario Regulation 380/04.

Resolution CARRIED

16. Announcements

Councillor Dan Lynch made the following announcement:

On behalf of Members of Council Merry Christmas to everyone. Have a safe and Happy

Holiday.


Councillor Ted Strike made the following announcement: • I was approached by a former resident of Arnprior, who asked me to relay how

impressed he was with the Downtown and the decorations for Christmas.

17. Media Questions Derek Dunn of Metroland Media inquired if Mayor David Reid had noted his preference of location for the Ottawa Senators Rink of Dreams, to Members of Council. The CAO responded by noting the Mayor has received all of the information surrounding the options presented this evening, however it would be inappropriate for staff to attempt to predict how the mayor would feel after this evenings discussion. It would be best to speak to him directly upon his return.

18. Closed Session None

19. Confirmatory By-Law Resolution No. 429-17 Moved by Dan Lynch Seconded by Walter Stack That By-law No. 6778-17 being a By-law to confirm the proceedings of the Regular Meeting of Council held on December 11 , 2017 and it is hereby enacted and passed.

Resolution CARRIED

20. Adjournment Resolution No. 430-17 Moved by Lynn Grinstead Seconded by Ted Strike That this meeting of Council be adjourned at 8:25 pm.

Resolution CARRIED

David Reid , Mayor Maureen Spratt, Town Clerk

1

John Steckly,GM, Operations

October 2017River Crossing

Watermain Break

Council Meeting – Monday, December 11, 2017

Background

• Wednesday Oct. 18th, 2017 atapproximately 9:30pm waterworks on-calloperator received alarm from WFPSCADA controls system advising of lowlevel alarm in clearwells and low pressureat WFP.

• Numerous inquiries regarding low waterpressure from primarily south-west (highend) of Town.

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Appendix A

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Background

• On-call operator immediately responded toWFP, re-activated high lift pumps tomaximize output flow and increasepressure in distribution system.

• Notified MOE and RCDHU.

• Call went out to all available Public Worksstaff to assist with investigations ofsignificant loss of water.

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Background

• Staff quickly suspected river crossingbreak due to high rate of water loss.

• Staff patrolled all streets in Town toconfirm no visible watermain breaks, whileoperators attempted to isolate 16” rivercrossing.

• Valves on either side of river crossingclosed at approximately 10:30pm, but withsignificant bypassing of both valves.

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Background

• Pressure increased at WFP followingclosing of valves, however elevated towercontinued to drop.

• Emergency Control Group called togetherat approximately 11:00pm.

• 11:30pm RCDHU confirmed norequirement for boil water or drinkingwater advisory due to no complete loss ofpressure.

5

Background

• By midnight elevated tower was drained.

• Staff began monitoring hydrant pressuresat strategic locations throughout systemconfirming that pressures remained stable.

• Operators continued to work river crossingvalves without success. Secondary valveclosed behind WFP resulted in anadditional pressure increase at WFP butwas bypassing as well.

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Background

• Town received call from industrial parkadvising of no water.

• Operators responded and confirmed nowater at select hydrants in industrial park.

• Operators performed series of valveisolation tests in industrial park anddiscovered that WFP began to recoveronce the industrial park was isolated fromthe system.

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Background

• Industrial park was entirely isolated fromrest of system and RCDHU notified ofcomplete loss of water in industrial park.

• RCDHU issued drinking water advisory forindustrial park at 6:00am on Oct. 19th.

• Remainder of system now stable, butcontinued to lose water through leakingvalves behind WFP.

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Background

• By 8:30am on Oct. 19th staff had arrangedfor a dive team from ODS Marine to be inTown and obtained a hold off from OPG toallow divers to safely enter the river.

• By 10:30am ODS Marine had located thebreak in the river crossing pipe.

• Staff were provided with a completeunderwater inspection video of the entireriver crossing and break location.

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Broken River Crossing Watermain

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Industrial Park DWA

• Cavanagh Construction contracted to installnew 16” valve on night of October 19th oneast side of river allowing watermains inindustrial park to be refilled, flushed, andsampled.

• Following receipt of two clean sets ofbacteriological samples, & authorization fromMOE, watermain throughout industrial parkwas put back into service and RCDHU liftedDWA on Oct. 23rd.

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• On Oct 23rd a dive team from ODS Marinereturned to begin the process of removingthe broken section of pipe from the river.

• Due to location of pipe break being directlybeside a mechanical joint, divers had tocut out and remove the entire joint usingunderwater torches.


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8


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Repair Process

• Unable to effect a repair under water orreplace leaking valves on west side ofriver until the flow of water in pipe wasstopped.

• Due to leaking valves proximity to WFP,there were no additional valves that couldbe closed without shutting off entiredischarge pipe from WFP.

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Line Stop Technology

17

• Contacted Pipeline Repairs Service Inc.out of Hamilton to install a line stop in 16”cast iron watermain directly behind WFP.

• Were on site with custom made 16” pipesaddle within two business days ofcontacting them.

• Two day operation to install line stop.


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Replacement of Valves

• Once the line stop was successfullyinstalled, the process of removing the oldvalves could begin.

• Town contracted Cavanagh Constructionto replace three large valves directlybehind WFP.

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1957 Leaking Valves behind WFP

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12/6/2017

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New Valves behind WFP

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Repair Process

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• With new valves in place on both sides ofriver, elevated tower was able to recoverto normal operating levels.

• Staff and ODS Marine developed a plan toeffect repair to broken river crossing.

• After two failed attempts, divers were ableto return and successfully replace brokensection of pipe using two repair couplers.

Repair Process

34

• Once complete, Town operators were ableto go through the commissioning processon the river crossing including flushing,pressure testing, disinfection, andsampling.

• The Town received two clean sets of labsample results and provided the data tothe MOE.

1

Glenn Arthur – Director of Recreation

Curling Club –Town of Arnprior

Council Meeting – Monday December 11, 2017

Background

• The Curling Club has been looking forways to expand their services andpromote the Sport of Curling to morepeople, therefore hopefully attracting morepeople to play and hopefully moremembers to the Curling Club.

• The Curling Club Executive have met withRecreation staff to discuss variousopportunities.

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Appendix B

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Background ( con’t)

• In 2017 the Recreation Departmentpartnered with the Curling Club tointroduce Stick Curling as part of the Sr.on a Roll Program and we are looking atcontinuing this Program for the upcomingseason.

• The two have also partnered to allow theRecreation Dept. to offer the Gracie Bully-proofing Program.

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Background (con’t)

• The Curling Club will be celebrating their150th Anniversary in 2018 and a great wayto cap off this prestigious Event would beto partner with the Town of Arnprior for aCurling Bonspiel

• The Curling Bonspiel would take placeduring the weekend of April 20 - 22, 2018.

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Discussion

• The Community Hall would be used as thePatch for the weekend with entertainmentdaily.

• The Bonspiel would be split into aRecreation Division and a Cash SpielDivision

• The Bonspiel would look at a possible 32teams being registered for the Event.

5

Discussion (con’t)

• Regular Ice Rentals are scheduled to endon April 8, 2018. At this time we wouldbuild and prepare the ice surface duringthe next week and then have a week toallow teams to practise and adjust icetemperatures.

• We would look at installing 4 -5 CurlingSurfaces on the Arena.

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Discussion (con’t)• Staff would build the ice and paint the lines

and rings in during the week of April 9 - 13,2018 which would allow local teams thenext week the opportunity to rent ice topractise.

• The Curling Club would assist withpebbling the ice surface

• If this Event goes well the next step wouldbe to bid on something bigger

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Financial Considerations

8

CURLING CLUB BUDGET $

Revenues

Registration (32 teams) $9,600

Sponsorships/Souvenirs $4,000

Total Revenues $13,600

Expenses:

Ice Paint $1,000

Rugs, Bumpers $1,000

Entertainment $1,000

Cash Prizes $3,000

Trophies, Gift Certificates $1,000

Total Expenses $9,000

Net Profit $6,600

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TOWN OF ARNPRIOR $

Town Contribution:

Rental of Hall $1,920

Rental of Arena $5,070

Entertainment (Special Events Budget) $1,000

Total Town Contribution $7,990


• The Town will benefit from the netproceeds from running the Bar at theCommunity Hall during the event as wellas any ice rentals from the week of April 9-13th for practice time for local teams

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Options

• Not to accept Staff Recommendation andnot host a Bonspiel

• Staff do not recommend this as this showsyet another way of using the Nick SmithCentre that can expand in time, thereforecreating more revenue and publicity for theTown of Arnprior

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Options• Have the Curling Club rent the Nick Smith

Centre on their own, incurring the following:– Ice Rental $5,070.00 + HST

– Hall Rental $1,920.66 + HST

– Total $6,990.66 + HST

• Staff do not recommend this as it takesaway a good partnership

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Recommendations• That the Corporation Town of Arnprior

partner with the Arnprior Curling Club tohost a Curling Bonspiel at the Nick SmithCentre on April 20-22, 2018; and

• That Council waives the fees for the NickSmith Centre Community Hall Rental(valued at approximately $1,920) and theIce Rental (valued at approximately $5,070)for the Arnprior Curling Club on April 20-22,2018; and

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Recommendations (con’t)• That the Arnprior Curling Club be advised

that it is mandatory to carry sufficientliability insurance and have the Town ofArnprior added as an additional insured forthe event; and

• That the Town of Arnprior provideentertainment up to a value of $1,000which would be funded from the Recreationspecial events budget.

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Questions?

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Repair Process

35

• Staff contacted ODS Marine to undertakethe final steps of placing granular beddingand cover material on the repair andinstalled additional restrainers and pipesupports to further stabilize the repair.

• Following the completion of this work, theriver crossing will be able to be re-openedand brought back into service.


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• All final invoicing has yet to be received,however the total cost of this emergency isprojected to be just over $230,000.Expenditures were authorized by the CAOpursuant to the DA by-law.

• Staff will review final costs against anyavailable surpluses in water funded accountsfrom 2017 at year end in an effort to offset aportion of these unplanned expenses.

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