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NISHTAR HOSPITAL, MULTAN. PROFORMA TENDER ENQUIRY FOR THE

REPAIR OF X-RAY MACHINES OF NISHTAR HOSPITAL, MULTAN

FOR THE FINANCIAL YEAR 2019-20

ADVERTISED TENDER ENQUIRY NO. IPL – 8441 Dated 18-09-2019.

Tender Price Rs. 2000/- (Non Refundable)

Earnest Money 2% of estimated price of tender in shape of

call deposit

(in shape of call deposit)

SCHEDULE OF INVITATION OF ADVERTISED TENDER

Selling date: upto 02-10-2019

Date & Time of receipt of tenders: 09-10-2019 at 11:00 A.M.

Date & Time of Opening: 09-102019 at 11:30 Noon

Nishtar Hospital Multan requires repair of following X-Ray Machines, Nishtar Hospital, Multan

(List Attached). The sealed bids are invited from the firms having established credentials in terms of technical and

managerial capabilities and registered with income tax & sale tax department.

Sr. # Name of Tender Department Qty. Approx. Cost

1.

Repair of X-Ray Machine Model # DSTA5A

Serial No. W2BO994039 Toshiba 500 MA

Chest X-Ray Unit

01 Rs. 3,00,000/-

Repair of X-Ray Machine

300MA Model # KXO-32R

Serial No. D3592089 Toshiba

Radiology Dept. 01 Rs. 2,40,000/-

Repair of X-Ray Machine

KXO-80s BLR 1000A

Serial No. BO81200

A & E Depart. 01 Rs. 5,70,000/-

Repair of Portable X-Ray Machine Model # IME-100L

Serial No. W2DO992448

A & E Depart. 02 i. Rs. 3,50,000/-

ii. Rs. 3,50,000/-

Total Approx. Cost Rs. 18,10,000/-

TERMS & CONDITIONS

1. Any offer not fulfilling any terms and conditions shall be straight way rejected.

2. Offer of the firm not quoting rate both in words / figures shall be rejected.

3. No offer shall be considered if:-

It is received after the date and time fixed for its receipt.

The tender is unsigned.

The offer is ambiguous.

The offer is from a black listed firm by any Govt. Authority.

The offer is received through fax.

Original receipt of purchase of tender is not attached.

4. The firm shall be bound to hand over the old part or parts to the enduser department, under proper

receipt and detail of entry of such parts in the breakage book of the department.

5. Tender form should be signed for acceptance of terms and conditions by the tenderer and submit

along with quotation / offer.

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6. All tenders must be submitted under sealed cover.

7. The payment will be made on production of satisfactory repair certificate from the respective enduser i.e. Head of Department as well as inspection committee of this institution

8. Call deposit must be deposited with the tender issued by any scheduled bank in the name of Medical Superintendent, Nishtar Hospital, Multan otherwise tender will be straightway rejected.

The Bidding Procedure

Single stage – two envelopes bidding procedure 9. Single stage – two envelopes bidding procedure shall be applied:

i. The bid shall comprise a single package containing two separate envelopes. Each

envelope shall contain separately the financial proposal and the technical proposal; ii. the envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL

PROPOSAL” in bold and legible letters to avoid confusion;

iii. initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened; iv. the envelope marked as “FINANCIAL PROPOSAL” will be retained in the custody of

Procuring Agency without being opened;

v. the Procuring Agency i.e. Nishtar Medical College & Hospital, Multan will evaluate the

technical proposal, without reference to the price and reject any proposal which do not conform to the specified requirements;

vi. during the technical evaluation no amendments in the technical proposal shall be

permitted; vii. the financial proposals of bids will be opened publicly at a time, date and venue to be

announced and communicated to the Bidders in advance;

viii. After the evaluation and approval of the technical proposal the Procuring Agency i.e. Nishtar Medical College & Hospital, Multan shall at a time within the bid validity period,

publicly open the financial proposals of the technically accepted bids only. The financial

proposal of bids found technically non-responsive shall be returned un-opened to the

respective Bidders.

Performance Guarantee 10. On the date of signing of the Contract, the successful Bidder shall furnish the Performance

Guarantee/Security in accordance with the Special Conditions of Contract, in the Performance

Guarantee/Security Form. The firm will be bound to deposit the Performance Guarantee @ 5% of the

total value of the order. The performance security shall be deposited in the shape of deposit at call in

the name of Medical Superintendent, Nishtar Hospital, Multan.

11. During the technical evaluation, no amendments in the technical proposal shall be permitted.

12. All assessments and procedures i.e. receiving, opening and order etc. shall be governed by the Punjab

Procurement Rules 2014.

13. The offer found to be the lowest evaluated will be accepted.

14. Failure to furnish all information required by the tender documents or to submit an offer not

substantially responsive to the quotations documents in every respect shall be at the firm’s risk and

may result in the rejection of its offer.

15. The contractor will submit an affidavit on stamp paper of Rs. 100/- that their firm is not blacklisted on

any ground by any Government (Federal / Provincial /District), a local body or a Public Sector

Organization. The contractor shall be debarred from offer on account of submission of false

statement.

16. Any offer not fulfilling the tender enquiry shall straightaway be ignored.

17. The firms are required to quote offer the prices in Pak Rupees.

18. Offer shall remain valid during the financial year 2019-20.

19. The tenderer will certify that prices quoted / negotiated against tender No. IPL- 8441

dated 18-09-2019 are not more than the prices charged from any agency (Govt. Private) in Pakistan

and in case of any discrepancy the tenderer will be bound to refund the price charged in excess.

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20. Quoting firm would not be allowed to withdraw his offer during the financial year 2019-20 or after

issuance of supply / work order.

21. Income Tax will be deducted from the payment made to the contractor as per Govt. rules.

22. The Medical Superintendent, Nishtar Hospital, Multan reserves the right to claim compensation for

the loss caused by delay in the repair of store or unsatisfactory working of the system parts.

23. The security / bank guarantee etc. will be refunded to the firm after expiry of the guarantee /

warrantee period.

24. A certificate should be given by the firms that the firm will be responsible for the free

replacement of stores if the same is found substandard and or at variance with the specifications given

in the tender enquiry.

25. The successful firm will be bound to repair the above mentioned machines in Hospital premises i.e. in

the relevant department and make the machines fully functional upto the entire satisfaction of enduser

as well as inspection committee of the Hospital. The payment will be made on the production of

satisfactory repair report accordingly.

Technical Evaluation Criteria:- 26. For the purpose of technical evaluation, the bidders are required to submit the following information in

the following format alongwith documentary evidence as under:-

a) Profile of the Bidder

Sr. # Particulars

1. Name of the company

2. Registered Office

Address

Office Telephone Number

Fax Number

3. Contact Person

Name

Personal Telephone Number

Email Address

4. Local Office if any

Address


Fax Number

5. Bid Signing Authority

Name

Address


Email Address

Please enclose Authorization or power of

Attorney to sign and submit the Bidding

6. Address for communication under the

current bidding

7. Registration Details

NTN Registration Number

GST Registration Number

Banker’s Name, Address and Account

Numbers

b) Bid Security

Sr. # Particulars Please furnish details

1. Name of the Bank

2. CDR

3. Date

c) Details of Balance Sheet (Last three years)

Sr. # Audited Balance Sheets

1.

2.

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3.

4. Please enclose audited annual balance

sheets

d) Details of Income Tax (Last Three Years)

Sr. # Audited Years

1.

2.

3.

4. Please enclose Income Tax Returns

d) Details about Annual Turnover (Last three years)

Sr. # Audited Years

1.

2.

3.

Note: other terms & conditions of this bidding document will also apply and the firm will be technically

evaluated in accordance with the technical evaluation criteria and other terms & conditions laid down in

subject bidding document. 27. Firms should indicate in their tenders, the complete address of the office and workshop.

28. The tenderers must have their own workshop physically and can be checked at any time by the

committee / authority. In case of bogus information and if the workshop does not exist physically, then the tender / order will be cancelled. CDR and security will be forfeited and the firm will be black

listed.

29. The firm shall pay the income tax & other taxes chargeable @ prescribed by the Govt. and if any tax

is levied during their contract period will also be paid by the firm.

30. The firm will abide by any condition, rules and regulation issued from the Govt. of Punjab or any

competent authority during the period of contract.

31. The firm shall be bound to complete the repair work of machinery / equipments inside the hospital premises by its own technical staff and hand over the equipment / machinery to the enduser upto his

entire satisfaction.

32. In case of violation of any terms and conditions of the contract/agreement the call deposit / security

will be forfeited and the firm will be black listed.

33. The firm will be responsible to pay the cost of any loss occurred in machinery / equipment during its repair.

34. In case of any dispute and violation of aforesaid clause of the agreement the decision of Medical Superintendent, Nishtar Hospital, Multan.

35. The firm participating in the tender should submit the list of qualified persons along with their certificates of experience.

36. Guarantee / warrantee period will be 01 year for the supplied items after making each equipment

functional upto the satisfaction of the enduser.

37. Rates should be quoted with parts in Pak Rupees.

38. Prior to installation of parts, the spare parts along with a certificate must be presented by the firm to

Bio-Medical Engineer of this institution about the genuineness of the spare parts. In case of

substandard parts, firm will be bound to replace the parts without any additional cost.

39. During guarantee / warrantee period if the performance of the firm will not found satisfactory firm

will be liable to be blacklisted under the rules.

40. Routine periodic service will be provided by the firm which will be minimum one time in a month to

keep the equipment in functioning order.

41. The firm will be bound to repair the equipment / machinery within prescribed period, failing which

2% L.D. will be deducted as per rule.

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BIDDING DOCUMENTS FOR THE REPAIR, SERVICE AND MAINTENANCE CONTRACT WITH PARTS OF

AUTOCLAVES IN CSSD NISHTAR HOSPITAL, MULTAN

FOR THE FINANCIAL YEAR 2019-20.

ADVERTISED TENDER ENQUIRY NO: IPL- 8441 Dated 18-09-2019.

Tender Price Rs. 2000/- (Non-refundable)

Earnest Money 2% of total bid value (in shape of call deposit.)

SCHEDULE OF INVITATION OF ADVERTISED TENDER.


Date & Time: receipt of tenders 09-10-2019 at 12:00 Noon

Date & Time of opening: 09-10-2019 at 12:30 Noon

Nishtar Hospital, Multan requires Repair, Annual Service and Maintenance contract with parts of

Autoclave MST I, Autoclave MST II, Instrument washer/ Disinfector (two), R.O. System(one),

Ultrasonic Cleaner/Disinfector(one), Small Air Compressors(two) installed in CSSD Nishtar Hospital

Multan.

TERMS AND CONDITIONS:-

1. The contract will be for the period of one year from the date of issuance of contract, further extendable for

further 03 months.

2. Sealed bids are invited from the reputed firms, with established credential in terms of technical, financial and managerial capabilities and registered with income & sale tax departments for the repair of above

mentioned Autoclaves.

3. Single stage – two envelops bidding procedure shall be applied. The envelopes shall be marked as financial proposal and technical proposal in bold and legible letters. Financial proposal of the bids found

technically non-responsive will be returned unopened to the respective bidders.

4. The firm will be bound for the Service & Maintenance (after repair) of the mentioned equipment during the contract period.

5. The sealed bids are required to be brought in person by the authorized representative of the interested bidders on the proposed dates and to be dropped in the tender box by the closing time. The late arrivals

and bids sent by post will not be entertained. The tenders will be opened by the purchase committee in the

presence of the bidders or their authorized bidders (who choose to be present) in the Committee Room of Nishtar Hospital, Multan.

6. Offer of the firm not quoting rates both in words/figures shall not be considered for competition.

7. Any offer not received as per terms and conditions of the tender enquiry is liable to be ignored.

8. The offer must be in Pak Rupees.

9. Technical Evaluation Criteria

9.1 For evaluation of bids KNOCKED DOWN CRITERIA will be applied.

9.2 Submission of valid legally enforceable authorization letter of manufacturer assuring full

guarantee and warranty obligations as per enclosed manufacturer authorized form with the bid

document. 9.3 Infrastructure for execution of after sales services mentioned by the bidder shall be evaluated for its

suitability as per provisions given in specification of other requirements mentioned in the bidding

documents.

9.4 The firms shall also declare the make, model, country of origin of all accessories to be replaced with

new one of the Autoclaves.

9.5 An affidavit from bidders shall be submitted on stamp paper of Rs.20/- stating that their firm (s) has

never been blacklisted by any of the Federal and Provincial Government or organizations of the State/

Central Government in Pakistan in the past three years.

9.6 Bidders are required to submit the following information in the following format alongwith

documentary evidence as under:-

a) Profile of the Bidder

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Sr. # Particulars



Address


Fax Number

3. Contact Person

Name


Email Address


Address


Fax Number


Name

Address


Email Address




current bidding





Numbers

b) Bid Security


1. Name of the Bank

2. CDR

3. Date



1.

2.

3.


sheets


Sr. # Audited Years

1.

2.

3.



Sr. # Audited Years

1.

2.

3.

7.7

Submission of original receipt of purchase of tender

10. For the public interest the institution authority reserves the rights to cancel the work order without any

assigning any reason.

11. The payment will be made through cheque which will be issued by the Medical Superintendent Nishtar

Hospital Multan, Multan on production of satisfactory repair report / certification from the AMS of CSSD

Department as well as inspection committee, Nishtar Hospital, Multan which will be returned after satisfactory completion of contract period.

12. The successful firm will be bound to deposit 5% performance guarantee in shape of call deposit issued by

any scheduled bank in the name of Medical Superintendent Nishtar Hospital Multan, Multan.

13. In case of any dispute and violation of aforementioned clauses of the agreement, the decision of the

Institution will be final.

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14. The firm will be bound to replace the brand new parts after proper entry into the stock register of the store

and duly checked & verified by AMS CSSD and Bio Medical Engineer of this hospital prior to be

replaced/ installed in the relevant equipment.

15. The envelopes must be properly sealed.

16. In case the offer is withdrawn, amended or revised during the validity period of the offer, the earnest

money is liable to be forfeited.

17. The Medical Superintendent, Nishtar Hospital, Multan reserves the right to claim compensation for the

loss caused by the delay or damage during repair process.

18. Tenders should be addressed to the Medical Superintendent Nishtar Hospital, Multan.

19. Any conditional, ambiguous or incomplete offer in any respect shall be ignored. No supplementary or

revised offer after the opening the tenders shall be entertained.

20. Tenderer should indicate in their tenders, the complete address of office as well as workshop.

21. Any erasing/cutting/crossing etc. appearing in the offer must be properly signed by the person signing the

tender. Moreover, all pages of the tender must also be properly signed, offers with any over-writing shall

in no circumstances be accepted.

22. The firm quoting the rates must be registered with the Income Tax Department and Sales Tax

Department. 23. All rates must be quoted including Sales Tax.

24. The firm / bidder quote the rate with parts (if any).

25. Any offer not fulfilling any terms and condition shall be straight way rejected.


27. The firm must have past performance in the relevant field. The certificate must be attached to

this effect.

28. NO OFFER SHALL BE CONSIDERED IF:

i. It is received after the time and date fixed for its receipt.

ii. The tender is unsigned.

iii. The offer is ambiguous.

iv. The offer is conditional.

v. The offer is from a firm black listed by any Govt. authority.

vi. The offer is received by the telegram/fax.

vii. The offer is received with shorter validity than required in the tender enquiry.

viii. It is without copy of registration of sales tax and income tax.

ix. It is without call deposit already mentioned in the tender advertisement.

x. The contract period shall be for 01 year.

xi. The firm shall keep in stock all the spare parts to minimize down time. If any part or

parts of the Autoclaves become unserviceable during the contract period, it shall be

promptly replaced with a new part / parts.

xii. The service record of each Autoclaves including details of parts replaced or any

additional information that the authority may require shall be maintained at the following

ends.

i. Enduser

ii. Concerned Firm

xiii. The firm will base a permanent technical person whole time in Autoclaves.

29. The firms shall be bound to hand over the part or parts replaced, to the concerned department

under proper report and detail of entry of such parts in breakage book.

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BIDDING DOCUMENTS FOR THE REPAIR ANNUAL SERVICE & MAINTENANCE CONTRACT WITH

PARTS OF VARIOUS VENTILATOR (QTY. 10), ANESTHESIA MACHINES

(QTY. 03) & INCUBATORS (QTY. 04) NISHTAR HOSPITAL, MULTAN FOR

THE FINANCIAL YEAR 2019-20.

ADVERTISED TENDER ENQUIRY NO: IPL- 8441 Dated 18-09-2019.

Tender Price Rs. 2000/- (Non-refundable)

Earnest Money 2% of total bid value (in shape of call deposit.)

SCHEDULE OF INVITATION OF ADVERTISED TENDER.


Date & Time: receipt of tenders 09-10-2019 at 01:00 PM

Date & Time of opening: 09-10-2019 at 01:30 PM

Nishtar Hospital, Multan requires Repair Annual Service & Maintenance Contract with Parts of

Various Ventilator (Qty. 10), Anesthesia Machines (Qty. 03) & Incubators (Qty. 04) Nishtar Hospital

Multan.

TERMS AND CONDITIONS:-

1. The contract will be for the period of one year from the date of issuance of contract, further extendable for

further 03 months.

2. Sealed bids are invited from the reputed firms, with established credential in terms of technical, financial and managerial capabilities and registered with income & sale tax departments for the Repair of above

mentioned Various Ventilator (Qty. 10), Anesthesia Machines (Qty. 03) & Incubators (Qty. 04).

3. The firm will be bound for the Service & Maintenance (after repair) of the mentioned equipment during

the contract period.

4. Single stage – two envelops bidding procedure shall be applied. The envelopes shall be marked as financial proposal and technical proposal in bold and legible letters. Financial proposal of the bids found

technically non-responsive will be returned unopened to the respective bidders.

5. The sealed bids are required to be brought in person by the authorized representative of the interested bidders on the proposed dates and to be dropped in the tender box by the closing time. The late arrivals

and bids sent by post will not be entertained. The tenders will be opened by the Purchase committee in the

presence of the bidders or their authorized bidders (who choose to be present) in the Committee Room of

Nishtar Hospital, Multan.

6. Offer of the firm not quoting rates both in words/figures shall not be considered for competition.

7. Any offer not received as per terms and conditions of the tender enquiry is liable to be ignored.

8. The offer must be in Pak Rupees.

9. Technical Evaluation Criteria

9.1 For evaluation of bids KNOCKED DOWN CRITERIA will be applied.

9.2 Submission of valid legally enforceable authorization letter of manufacturer assuring full

guarantee and warranty obligations as per enclosed manufacturer authorized form with the bid

document. 9.3 Infrastructure for execution of after sales services mentioned by the bidder shall be evaluated for its

suitability as per provisions given in specification of other requirements mentioned in the bidding

documents.

9.4 The firms shall also declare the make, model, country of origin of all accessories to be replaced with

new one of the Various Ventilator (Qty. 10), Anesthesia Machines (Qty. 03) & Incubators (Qty. 04).

9.5 An affidavit from bidders shall be submitted on stamp paper of Rs.20/- stating that their firm (s) has

never been blacklisted by any of the Federal and Provincial Government or organizations of the State/

Central Government in Pakistan in the past three years.

9.6 Bidders are required to submit the following information in the following format alongwith

documentary evidence as under:-

b) Profile of the Bidder

Sr. # Particulars

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Address


Fax Number

3. Contact Person

Name


Email Address


Address


Fax Number


Name

Address


Email Address




current bidding





Numbers

b) Bid Security


1. Name of the Bank

2. CDR

3. Date



1.

2.

3.


sheets


Sr. # Audited Years

1.

2.

3.



Sr. # Audited Years

1.

2.

3.

7.7

Submission of original receipt of Repair of tender

10. For the public interest the institution authority reserves the rights to cancel the work order without any

assigning any reason.

11. The payment will be made through cheque which will be issued by the Medical Superintendent Nishtar Hospital Multan, Multan on production of satisfactory Repair report / certification from the AMS of

CSSD Department as well as inspection committee, Nishtar Hospital, Multan which will be returned after

satisfactory completion of contract period.

12. The successful firm will be bound to deposit 5% performance guarantee in shape of call deposit issued by

any scheduled bank in the name of Medical Superintendent Nishtar Hospital Multan, Multan.

13. In case of any dispute and violation of aforementioned clauses of the agreement, the decision of the

Institution will be final.

/13


14. The firm will be bound to replace the brand new parts after proper entry into the stock register of the store

and duly checked & verified by AMS CSSD and Bio Medical Engineer of this hospital prior to be

replaced/ installed in the relevant equipment.

15. The envelopes must be properly sealed.

16. In case the offer is withdrawn, amended or revised during the validity period of the offer, the earnest money is liable to be forfeited.

17. The Medical Superintendent, Nishtar Hospital, Multan reserves the right to claim compensation for the

loss caused by the delay or damage during Repair process.

18. Tenders should be addressed to the Medical Superintendent Nishtar Hospital, Multan.

19. Any conditional, ambiguous or incomplete offer in any respect shall be ignored. No supplementary or

revised offer after the opening the tenders shall be entertained.

20. Tenderer should indicate in their tenders, the complete address of office as well as workshop.

21. Any erasing/cutting/crossing etc. appearing in the offer must be properly signed by the person signing the

tender. Moreover, all pages of the tender must also be properly signed, offers with any over-writing shall

in no circumstances be accepted.

22. The firm quoting the rates must be registered with the Income Tax Department and Sales Tax Department.

23. All rates must be quoted including Sales Tax.

24. The firm / bidder quote the rate with parts (if any).

25. Any offer not fulfilling any terms and condition shall be straight way rejected.


27. The firm must have past performance in the relevant field. The certificate must be attached to

this effect.

28. NO OFFER SHALL BE CONSIDERED IF:

i. It is received after the time and date fixed for its receipt.

ii. The tender is unsigned.

iv. The offer is ambiguous.

iv. The offer is conditional.

v. The offer is from a firm black listed by any Govt. authority.

vi. The offer is received by the telegram/fax.

vii. The offer is received with shorter validity than required in the tender enquiry.

xiv. It is without copy of registration of sales tax and income tax.

xv. It is without call deposit already mentioned in the tender advertisement.

xvi. The contract period shall be for 01 year.

xvii. The firm shall keep in stock all the spare parts to minimize down time. If any part or

parts of the Various Ventilator (Qty. 10), Anesthesia Machines (Qty. 03) & Incubators

(Qty. 04) become unserviceable during the contract period, it shall be promptly replaced

with a new part / parts.

xviii. The service record of each Various Ventilator (Qty. 10), Anesthesia Machines (Qty. 03)

& Incubators (Qty. 04) including details of parts replaced or any additional information

that the authority may require shall be maintained at the following ends.

i. Enduser

ii. Concerned Firm

xix. The firm will base a permanent technical person whole time in Various Ventilator (Qty.

10), Anesthesia Machines (Qty. 03) & Incubators (Qty. 04).

29. The firms shall be bound to hand over the part or parts replaced, to the concerned department

under proper report and detail of entry of such parts in breakage book.

30. The firm shall make best efforts to keep down time of Various Ventilator (Qty. 10), Anesthesia

Machines (Qty. 03) & Incubators (Qty. 04) to minimum and guarantee. A minimum 90% uptime

during the period of contract. 31. Performance of the firm will be reviewed by the same committee at the end of 03 month of the contract,

in other words, the firm 03 month of the contract will be considered as probational period. The remaining contract period will depend upon the firm 03 month of performance.

32. Committee / authority reserves the rights to cancel the tender without any reason for public

interest.

33. Quoting firm would not be allowed to withdraw his offer during the contract period.

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