page federal contracting abilityone november 8, 2012 midwest sblo meeting
TRANSCRIPT
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Federal Contracting
AbilityOne
November 8, 2012
Midwest SBLO Meeting
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Introduction
Presented by
Ray Suennen
Governmental Contracts
Compliance Coordinator
Integrys Energy Services, Inc
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
AbilityOne
- A new requirement in Defense Logistics Agency solicitations issued in 2012
- Applies to
All unrestricted solicitations
Required for all business sizes
Is a non-price evaluation factor whereas a subcontracting plan is a regulatory
requirement
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
AbilityOne
- Promotes the use of qualified nonprofit agencies for the blind or other severely disabled will have equal opportunity to compete for subcontracts under any resulting contract
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Clauses
Defense Logistics Agency Directive (DLAD)
- 52.215-9004 (Feb 2012)
AbilityOne Entity Proposal
- 52.215-9005 (Feb 2012)
AbilityOne Entity Support Evaluation
- 52.215-9006 (Feb 2012)
AbilityOne Entity - Contractor Reporting
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Requirements
- Create an AbilityOne Entity Proposal
- Submit with solicitation Response
- Proposal is a part of the resulting contract
- Implement the AbilityOne Entity Proposal
- Submit periodic progress reports
- Compliance monitoring
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Requirements
- Provide the name and title of the individual principally responsible for ensuring company support to such entities
(generally, this is the individual responsible for subcontracting with small and women-owned small businesses)
52.215-9004
Is this the SBLO’s responsibility in your company?
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Proposal
- Describe your current & proposed range of services, supplies, & any other support that will be provided to you by AbilityOne concerns
- Include specific names of subcontractors, to the extent they are known
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Proposal
- Describe any future plans your company has for developing additional subcontracting possibilities for AbilityOne entities, or ways in which these entities could be partnered with other businesses and agencies in opportunities to diversify revenue production, during the contract period
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Proposal
- Specify what proportion of you proposal, as a percent of dollars, will be subcontracted to AbilityOne entities
(Sounds a lot like the small business subcontracting plan)
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Proposal
- An Offeror is required to identify in their proposal if they are unable to utilize AbilityOne entities
- Specify what type of performance data you will accumulate and provide to the Contracting Officer
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Proposal
Can be created using the small business subcontracting plan as a model
Percent Goals
Description of supplies & services
Vendor names
Narrative
Future plans/Outreach program
Performance documentation
Name of responsible party
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Evaluation
- The relative importance of this factor is at the discretion of the contracting officer, but this factor may not be combined with any other factor
- Will be evaluated in accordance with the evaluation scheme in the solicitation
- Will be evaluated on an “acceptable” or “unacceptable” basis
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Evaluation
- Will receive a rating of “acceptable” when proposes or demonstrates a higher percentage, complexity level, and variety of subcontractors beyond those items for which AbilityOne entities are the mandatory source
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Evaluation
- A Proposal that proposes or demonstrates a higher percentage, complexity level, and variety of subcontractors beyond those items for which AbilityOne entities are the mandatory source generally will receive a higher rating on this factor during the source selection process
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Evaluation
- If an Offeror is unable to identify that it is unable to utilize AbilityOne entities in a substantial manner, to a higher degree, complexity level, or variety of participation, and the Contracting Officer concurs that the Contractor’s inability to provide AbilityOne opportunities is reasonable, the Offeror may still receive a rating of “acceptable”
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Evaluation
Verbiage used
- Ratings will be either
“acceptable” of “unacceptable”
but can receive a higher rating during
the source selection process???
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Evaluation - verbiage
- Mandatory source - not defined in the solicitation or in the DLAD clauses
There is a statutory obligations for Government agencies to satisfy their
requirements for supplies and services, and it also applies when contractors purchase
the supplies or services for Government use FAR 8.002(c)
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Evaluation – Verbiage
- Complexity level, asked the DoD on 9/10/12 to describe and provide an example
DoD’s response:
“We are unable to provide you with a
description and example. Each plan
will be evaluated in its entirety to
determine an offeror’s rating.”
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Reporting
- Submit periodic progress reports (no less frequent than annually) to the Contracting Officer regarding your subcontracting efforts relative to AbilityOne entities
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Reporting
On 10/19/12. asked DoD
- What information will be required to be reported?
- What process will be used for the reporting?
- When will the reporting system be determined and available?
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Reporting
Response from DoD on 10/22/12
“No firm policy guidelines have been issued determining the manner in which an offeror is required to submit periodic progress reports; therefore, successful offerors will be notified by the Contracting Officer on the manner in which these reports should be submitted.”
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Reporting
Specifics appear to be
- not yet determined
- at the discretion of each Contracting Officer (at least as of now)
- provided after you are awarded a contract (at least as of now)
- a statutory percent for the Government that may possibly be used for contracts
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Importance
- The use of qualified nonprofit agencies for the blind or other severely disabled provide opportunities to less fortunate individuals to assist them financially, to be contributors to society, and to increase their self-esteem. It also, in many cases, provides lower cost products and services to the Contractor and the Federal Government
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Importance
Note – “severely disabled” includes
service-disabled veterans
- Assists the Government’s best practice to fulfill the Government wide mission of diversity and inclusion
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Importance
- The plan will be monitored by the cognizant Defense Contract Management Agency
How well the Contractor has adhered to the plan and the plan’s performance?
- Will be one factor used in the
placement of orders against multiple- award contracts
exercise of contract extension options
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Importance
- Performance on prior contracts will be used as an element of past performance evaluation in subsequent source selections decisions
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ABILITYONE- Javits-Wagner-O’Day Act (JWOD)
Summary
- Requires an Offeror to submit an Ability One Entity Proposal as part of their Technical Response
- Evaluated as part of an Offeror’s Proposal
- Submit Reports
- Monitored for adherence to Proposal (plan)
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What are your
questions
and
comments?
Summary