panchayat and rural development department madhya pradesh … · 2019. 9. 24. · tax, tds. service...

Government of Madhya Pradesh Panchayat and Rural Development Department

Madhya Pradesh State Rural Livelihoods Mission 3rd, floor Beej Bhavan, Arera Hills, Bhopal M.P.

Phone No. 07552766818, 2576815, 2551972

Fax No. 0755-2766818 Website : www.mpraf.nic.in

S.No. 223/SRLM-FIN/PRC-CS-4/2015 Bhopal, dated 12.01.2015

Expressions Of Interest

For Providing Financial Management Technical Support (FMTS) To Madhya Pradesh State

Rural Livelihood Mission (MPSRLM) (Consulting Services - Firms Selection)

INDIA

Project : NRLP/M-4978-IN

1. The Madhya Pradesh State Rural Livelihoods Mission (MPSRLM) invites "Expression of

Interest" from the eligible registered Chartered Accountant firms/agencies to submit their

interest for Financial Management Technical Support (FMTS) to MPSRLM (Consulting

services) for the period of one year. Extendable if services found satisfactory.

2. Interested agencies/firms may submit their "Expression of Interest" in a sealed envelope clearly

superscripted as "Expression of Interest for providing FMTS to MPSRLM" latest by 15.30

hours on or before 11th February 2015, as per the information required in detailed

advertisement available on Mission Website. The agencies may obtain further information and

procedures for submitting the "Expression of Interest" from the official website of MPSRLM

i.e.www.mpraf.nic.in.

(Chief Executive Officer)

M.P. State Rural Livelihood Mission Bhopal, MP

http://www.dpipmp.mp.gov.in/

MPSRLM/PROCUREMENT/FMTSA-EoI- July 2014 2

Government of Madhya Pradesh Panchayat and Rural Development Department

Madhya Pradesh State Rural Livelihoods Mission 3rd, floor Beej Bhavan, Arera Hills, Bhopal M.P.

Phone No. 07552766818, 2576815, 2551972 Fax No. 0755- 2766818 Website : www.mpraf.nic.in

S.No. 223/SRLM-Fin./PRC-CS-4/2015 Dated 12.01.2015

DETAILED ADVERTISEMENT

Invitation for Expression of Interest for Hiring of an Agency (Consultancy Services)

for Providing Financial Management Technical Support (FMTSA) To MPSRLM.

Context

• MPSRLM has been implementing National Rural Livelihoods Mission (NRLM), a centrally sponsored programme in MP since April 2012. NRLM aims at creating efficient and effective institutional platforms of the rural poor in order to bring about sustained improvement in their living standards and livelihood assets. The GoI has been providing 75% of the programme cost as a grant to the states, while the state government has been providing 25% of the cost. In addition, the Government of India has also availed a credit from IBRD for augmenting resources for the program in 13 states with high poverty areas. Following the NRLM programme guidelines, the has decided to apply a portion of these funds for strengthening of Financial Management in MPSRLM. Accordingly, the MP State Mission has decided to hire the services of a consulting firm to provide Financial Management and Technical support the form will be selected in accordance with the procedures set out in the NRLM procurement manual, which are also consistent with the World Bank’s Consultants Selection Guidelines

• [The attention of interested consultants is drawn to Paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits and Grants] by World Bank Borrowers under selection of consultant & employment, 2011, (Consultant Guidelines) which sets forth the World Bank policy on conflict of interest]

• The key tasks and submission requirements among others as detailed in ToR are under :-

A. Key Tasks to be performed by FMTSA:

a) Preparation of Annual Financial Statements of the MPSRLM,

b) Bank Reconciliation

c) Support in accounting process as per statutory requirements including Income

Tax, TDS. Service tax and filing of returns.


d) Support in rolling out and effective functioning of TALLY accounting system

or any other software based accounting system.

e) Provide training and technical support to SMMU and DMMU staff

f) Ensure proper financial management arrangements as per the World Bank

guidelines, legal agreements, finance &administrative Rules, Finance Manual

and Communities Operations Manual of MPSRLM, NRLM framework and

guidelines.

g) Preparation and submission of Monthly Expenditure Reports (MER,

h) Preparation and submission of Interim Un-audited Financial Reports (IUFRs).

i) Any other Finance, Accounts, Management related work as decided by the

mission. Details of the tasks to be performed may be seen in the terms of

reference(TOR).

• Expression of interest are invited from chartered accountancy firms who wish to

undertake Consultancy services for “Providing Financial Management Technical Support (FMTS) To MPSRLM,” under the National Rural Livelihoods Project/Mission (NRLP/M)/Credit No 4978-IN

• Interested Consultants should provide information demonstrating that they have the required qualification and relevant experience to perform the service. The information be given as per format - 1 part of this document.

B. Submission Requirements

B -1 Consultant Profile a) Organizational: Provide a brief description of the background and organization

of your firm/entity. The brief description should include ownership details, date and place of incorporation of the firm, objectives of the firm, availability of appropriate skills among staff, brochures etc.

b) Financial: Provide the turn over and net worth of the company on the basis of the audited accounts of the previous three financial years i.e., 2013-14, 2012-13 and 2011-12.

c) The Firm should provide a team of thirteen members comprising of a Team Leader, who should be a Chartered Accountant , having post qualification experience of at least ten (10) years and other twelve team member (02 member posted at SMMU and others at district level) having qualification CA/ICWA final year students or M.Com with at least 10 years of experience. The team should have knowledge of TALLY/software based accounting system.


B - 2 Consultant’s Experience

a) Description of minimum three similar assignments undertaken by the consultant in past five years.

b) Experience in conducting similar assignments at the international/national/state level. (Preferably rural development experience).

c) General qualifications and experience and number of key staff appropriate for the assignment.

d) If the Consultant has formed a consortium, all the above details of each member of the consortium and the name of the lead partner, shall be provided.

B - 3 Short listing criteria:

a) The firm must be empanelled with Comptroller and Auditor General of India.

b) Firm should have at least ten (10)yrs of experience in Public Financial Management, Accounting and Audit

c) The firm's constitution certificate should be issued by the ICAI not earlier than 01.01.2014 The firm must have at least 5 partners in the firm out of which one CA should be ISA (Information System Audit) The firm should have experience of working in similar externally aided/ Public Sector Undertakings/ Government of India Funded project / projects.

d) The average annual financial turnover of the firm should be at least Rupees. One Crore (Rs.1 Crore) during the last three (3) years (i.e. FY 2011-12, FY 2012-13, FY 2013-14).

e) The consultant may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications.

• A Consultant will be selected in accordance with the Quality & Cost Based Selection

(QCBS) method set out in the Consultant Guidelines. Under which the normal steps are :-

i. The EoI of the agencies shall be evaluated and shortlisted by the Technical committee.

ii. The RFP (request for Proposal) shall be issued to the shortlisted agencies only. The technical proposal shall be evaluated and ranking will be done accordingly. The financial proposal of the qualified firms only shall be opened and evaluated. The firm with highest combined technical and financial score shall be selected.


• Expressions of interest by the interested agencies must be delivered in a written form to the address below (in person, or by speed post/post) latest by 15.30 hrs on or before 11th

February 2015. EOI’s is received after the due date and time will not be considered.

(Chief Executive Officer) M.P. State Rural Livelihood Mission

Bhopal, MP

Format - 1

Format for Short listing of Agency (Consultancy Services) for

Providing Financial Management Technical Support (FMTS) To MPSRLM.

S.No. Particulars Details Annexure

1 2 3 4

1 Name of Firm Copy of Registration A-1

2 Address of Local Office (in Bhopal/ MP) , Ph. No. and E-mail id) (if any)

A-2

3 a. Address of Head Office, Ph. No. and e-mail id.

A-3

4 a. Year of Formation b. C.A.G. Registration as

on 01.01.2014 Copy of Registration A-1

5

Brief Profile of an agency including organization structure and staffing. Please specify full time staff

A-4


6 Turn Over Gross Amount In Figures and Words (Rs.)

TRs.)

i F.Y.2011-12 A-5/A-6

ii F.Y.2012-13 A-7/A-8

iii F.Y. 2013-14 A-9/A-10

Total 6 (i+ii+iii)

Average Annual Turn Over in last three Years

7 Key professional Staff for the assignments

Position Name Qualification Experience in yrs

A-11

1 Chartered Accountant (CA)- Team Leader

2 Team Member - (CA/ICWA Final Year Student or M.Com)-1




6

Team Member - (CA/ICWA Final Year Student or M.Com)-5









8 Description of Similar Assignment Undertaken (Separate sheet to be attached for details & brief description with proof of assignments

Name of Assignment

Name of client (Govt./Public

Sector/Externally Aided Projects )

Cost of Assignment

Sector:-Community Based Rural livelihood/Social/ other please specify

Place of Assignment Period of Assignment


i A-12

ii A-13

iii A-14

n A-n Note:

1. If the Consultant has formed a consortium, all the above details of each member of the consortium and the name of the lead partner, shall be provided.

2. Short listing will be done on basis of above information only 3. Attach all supporting documents else the proposal will not be considered 4. All the pages of the format and its annexure must be duly signed by the authorised representative of the agency.

Authorized Signatory

(with seal)



Declaration

Date:…………….

To whom so ever it may be concern

I/We hereby solemnly take oath that I/We am/are authorized signatory in the firms/ Agency/ Institute/ Company and hereby declare

that "Our firms/ Agency/ Institute/ Company do not face any sanction or any pending disciplinary action from any authority against our

firms/ Agency/ Institute/ Company or partners." Further, it is also certified that our firm has not been blacklisted by any government or any

other donor/partner organization in past.

In case of any further changes which affect of this declaration at a later date; we would inform the mission accordingly.

Authorized Signatory

(with seal)

MPSRLM/PROCUREMENT/FMTSA-TOR 11

Madhya Pradesh State Rural Livelihoods Mission Panchayat and Rural Development Department

Government of Madhya Pradesh Terms of Reference (Draft)

for

Providing Financial Management Technical Support to MPSRLM.

Section A: Background

Madhya Pradesh State Rajya Ajeevika Forum (MPRAF) is an autonomous society established by the Government of Madhya Pradesh under the administrative control of Panchayat and Rural development Department. The society is registered under Society Registration Act, 1973 and mandated to implement all rural livelihoods programs associated with SHG based institutional architecture. The Society aims at creating financially sustainable and effective institutional platforms of the rural poor, enabling them to increase household income through sustainable livelihood enhancements and improved access to financial and selected public services and to build their capacities to deal with the rapidly changing external socio-economic and political world. Presently, the society is implementing the National rural Livelihoods Mission (NRLM) comprising the World Bank funded National Rural Livelihood Mission (NRLP), assisted by MoRD, Government of India. N.R.L.M. In MP it is named Madhya Pradesh State Rural Livelihoods Mission.

The Madhya Pradesh Rural Livelihoods Mission (MPSRLM) is rural livelihoods mission under the aegis of Panchayat and Rural Department, GoMP, aims to improve the economic opportunities, living standards and social status of the poor and marginalized group. The mission is being implemented with intensive and Non-Intensive approach. The area of intensive approach is 10 districts (Anuppur, Dindori, Shahdol, Sheopur,Mandla, Balaghat, Badwani, Alirajpur, Dhar, Jhabua) of Madhya Pradesh. Rest 41 districts mission will work in non-intensive mode. In addition the World Bank Funded MPDPIP area which is being implemented in about 5000 villages of 14 districts is also considered as Intensive approach. Similarly the MPSRLM is also implementing Government of India funded National Rural Livelihood Mission for remaining twenty six (26) districts of Madhya Pradesh. The details of intensive districts are attached in Annex - 1 & 2. The details of Non-intensive are attached in Annex-3

The National Rural Livelihoods Mission (NRLM) and National Rural Livelihood Project (NRLP) follows similar approach of rural poverty alleviation i.e. through building institutions of the poor viz. SHGs(Self Help Groups), VOs (Village Organization) and CLF (Cluster level Federations. The mission is expected to cover the entire State of Madhya Pradesh over a period of next 5 years.


1. Implementation Arrangements:

The mission is being implemented by MPSRLM, set up for this purpose with State, District and Cluster Level (Project Facilitation Team) management units. The implementation units are summarized as follows:

NRLM (Without

Specialized Staff )

NRLM (With Specialized Staff ) NRLP DPIP Total

Districts

Blocks

Districts

Blocks

Districts

Blocks

Districts

Blocks Districts

Blocks

26 197 5 * 17 10 46 15 53 51 313

Note :* These are 4 NRLP Districts and 1 DPIP District where funds are received from non-intensive(NRLM) component of GoI

2. The Implementation unit and cost centers are :- S.No. Unit/Cost center No.

i. State Mission Management Unit (SMMU) 1

ii. District Mission Management Unit (DMMU) - Intensive area only. 10

iii. Block Mission Management Unit (BMMU) - Intensive area only. 7

iv. Project Facilitation Team - Intensive area only. 164

v. Zila Panchayat (for Non-intensive area) 51


3. Need for the Financial Management Support Consultant

The need for the Financial Management Technical Services Agency arises to provide support to the Finance Wing at State office and District office, Cluster (PFT) office in discharging responsibilities relating to financial management during the scale up and expansion.

4. Objective of Consultancy assignment

The objective of the FMTSA assignment is to support overall levels of management of MPSRLM in intensive & non intensive area for finance & Procurement functions. FMTSA will help management in conducting different level financial& procurement, monitoring and control, identifying critical deviations, smooth functioning of financial & procurement activities and factor responsible and facilitate mission management in getting feedback from all levels to take appropriate decision in course correction.

Section B: Scope of Work

MPSRLM intends to outsource the services from Chartered Accountant Firms (Called Financial Management Technical Support Agency or FMTSA) for the following tasks for SMMU &all the 10 NRLP Districts& rest 41 non intensive districts. However the services, if required may be expanded later to cover other areas:-

I - Financial Management

A. Fund Flow arrangements:

i. Review of the banking arrangements and provide recommendations for strengthening of fund flow system including electronic transfer from SMMU to DMMU, PFT/BMMU, ZP and further to Community Institutions. FMTSA will further assist in implementation of the agreed improvements.

ii. Analysis, feedback and suggestion on funds management at the State, District(including ZP) and block/PFT Offices.

B. Accounting Arrangements:

Preparation of Chart of Accounts as per NRLM annual Action Plan and budget line. Advice / support in maintenance of accounts as per the accounting standards and policies agreed and documented in Financial Manual, Finance & Administrative Rules.

i. Support in maintenance, preparation and finalization of Accounts and financial statements. Support in Consolidation of Accounts from various


accounting centres at SMMU and preparation of final accounts and financial statements in accounting software.

i. Verification & Certification of prepared monthly Bank reconciliation statements.

ii. Support in Installation of Tally software, advice/assist in compilation of data in prescribed reporting formats for Fund Management System (FMS) of Tally in the State office and in all NRLP Districts (10 Districts). Later these facilities will be provided in other district.

iii. Facilitate monthly consolidation of the financial information from the computerized accounting system at and between SMMU, DMMU, Non Intensive districts and PFT/BMMU.

iv. To look after the system of approvals and accord & authenticate budget allocation in payables accounts before releasing of payments at SMMU, DMMU, Block/PFT levels per delegation of powers, Cost norms given by NMMU & financial norms. Verification of budget allocation.

v. Support and advice/assist in software like payroll, accounting, CPSMS.

C. Financial Reporting and Analysis:

i. Preparation of Annual Action Plan and annual budgets as per physical targets and analysis of the variances periodically.

ii. Revision of Annual Action Plan and annual budgets as when required.

iii. Support in Preparation of monthly financial reports for SMMU, DMMU and PFT/BMMU, including ZP and its verification.

iv. Collecting & Compiling data from SMMU & Districts (Intensive & Non- Intensive) &Support in Preparation of quarterly un-audited financial reports (IUFR) as per financing agreement with IDA including reconciliation with book of accounts of SMMU & all DMMU's, & Non intensive districts verification and certification of the same.

v. Preparation & assisting in submission of Financial Reports to World Bank, Govt. of India and Govt. of Madhya Pradesh as per the requirement.

vi. Ensure proper maintenance of supporting documents, registers and records.

D. Internal Control and Audit


ii. Suggestions on improvement of financial manual and rules.

iii. Monitor and support Internal/Concurrent/Statutory/AG/CAG audit work at State, district and block offices. FMTSA will help in determination of internal audit plans, including in particular coverage of high risk transactions. Assist in framing internal control questionnaire in coordination with internal auditor. Ensure and assist in timely compliance of the audit and ensure timely follow up action is taken to address the issues identified in audit.

iv. Ensuring adequate internal control and compliance with audit procedures are in place at the State office, District Offices, Block offices as well as at joint ventures and partnership arrangements.

E. Staffing & Training

i. Technical Support in Selection and recruitment of finance staff, as per requirement.

ii. Provide training and capacity building on Financial Management, accounting, statutory compliances, and on TALLY software to SMMU, DMMU, PFT/BMMU level staffs and further need based support/training to Community Institutions.

iii. Provide inputs in the development of accounting and training modules/ handbook for the Employees, Community Institutions. Support in development and management of training strategy and plans for accounting at SHG and VO levels to Mission Staffs and community member as per need.

F. Statutory Requirements

i. Reporting and accounting as per regulatory and legal requirements including taxation, annual report and accounts.

ii. Filing and preparation of various statutory returns (like ETDS filling /PT/EPF/VAT return) applicable to society and issuing certificate to concerned parties. Including Verification and authentication of Form 16, 16A, TDS challan before release of the same.

iii. Advise on TDS deduction and other statutory deductions .

G. Asset Verification and Management

i. Assist in maintenance of assets procured and write off assets under the various programs and conduct of annual verification of assets and stock and


reconciliation with books of accounts. Physical verification &certification of Fixed Assets on annual closing for SMMU & Districts.

H. Development of Financial Rules, policies and Guidance Notes

i. Provide suggestions and recommendations for improvement of financial manual and rules.

ii. Preparation of financial management procedures, including financial reporting protocol for development partners.

iii. Advice program managers on the potential risks and control measures for various livelihood funds as they develop during implementation.

I. PROCUREMENT:

i. Advice on compliance on procurement norms. Ensure all purchases are as per NRLM procurement norms.

J. Others

i. Support in rolling out and synchronization of any accounting system at SMMU, Districts and PFT/BMMU, including preparation of chart of accounts.

ii. Assisting/Attending Review Meeting with Finance staff of SMMU, DMMU/non Intensive Districts& PFT for suggestions/feedback as per instructions of NMMU norms.

iii. Any other responsibility assigned by the management from time to time.

5. Role of Consultant (FMTSA)

As it is clear from the scope of work that FMTSA will be an integral part of mission implementation and work as support partners with the project. All the FMTSA staff, when they are not travelling, shall be stationed at State level office (3) &District Office (One in each NRLP area) during the office hours. The role is to carry out the accounting, financial and procurement activities smoothly, implementation of proper system and recommendation across all the levels of mission including community.

The role of FMTSA at the NRLM District office will be of need based support in financial, legal, procurement and technical matters. They shall act like trouble shooters.

The FMTSA will need to travel to districts & blocks frequently. The team of State FMTSA should visit in Districts extensively as per need.

The fees / consultancy charges quoted by FMTSA should include all the costs including the TA/DA for visits to Districts, Blocks and or any other office and all taxes (only service tax should be mentioned separately). No other charges / reimbursement shall be from the fees quoted by the FMTSA.

6. Schedule for completion of tasks

S.No. Work assigned

Frequency / Period

Fund Flow Arrangements: i. Review of the banking arrangements and provide

recommendations for strengthening of fund flow system including electronic transfer from SMMU to DMMU, PFT/BMMU and further to Community Institutions. FMTSA will further assist in implementation of the agreed improvements.

Within one month of start of assignment

ii. Analysis, feedback and suggestion on funds management at the State, Districts (including ZP) and block/PFT Offices.

Periodically

Accounting Arrangements i. Support in maintenance, preparation & finalization of Accounts

and financial statements. Support in Consolidation of Accounts from various accounting centres at SMMU and preparation of final accounts and financial statements in accounting software.

On-going basis

ii. Verification & Certification of prepared monthly Bank reconciliation statements.

Monthly

iii. Support in Installation of Tally software, advice/assist in compilation of data in prescribed reporting formats for Fund Management System (FMS) of Tally in the State office, NRLP Districts (10 Districts). Later these facilities will be provided in other district.

On-going basis

iv. Facilitate monthly consolidation of the financial information from the computerized accounting system at and between SMMU, DMMU, Non Intensive districts and PFT/BMMU

Monthly


v. To look after the system of approvals and accord & authenticate budget allocation in payables accounts before releasing of payments at SMMU, DMMU, Block / PFT levels per delegation of powers, Cost norms given by NMMU & financial norms. Verification of budget allocation

On-going basis

vi. Support and advice/assist in software like payroll, accounting, CPSMS.

On-going basis

vii. Preparation of annual financial statements of the Society.

Annually

7. Financial Reporting and Analysis

S.No. Particulars Period i. Preparation of Annual Action Plan and annual budgets

as per physical targets and analysis of the variances periodically.

Annually

ii. Revision of Annual Action Plan and annual budgets as when required.

Periodically

iii. Support in Preparation of monthly financial reports for SMMU, DMMU and PFT/BMMU, including ZP and its verification.

Monthly

iv. Collecting & Compiling data from SMMU & Districts (Intensive & Non- Intensive) & Support in Preparation of quarterly un-audited financial reports (IUFR) as per financing agreement with IDA including reconciliation with book of accounts of SMMU, all DMMU's, & Non intensive districts verification of the same.

Quarterly

v. Preparation & assisting in submission of Financial Reports to World Bank, Govt. of India and Govt. of Madhya Pradesh as per the requirement.

As per requirement

vi. Ensure proper maintenance of supporting documents, registers and records.

On an on-going basis

vii. Support in Installation of Tally software, advice/assist & compilation of data inprescribed reporting formats of Fund Management System (FMS) in Tally in the State office and in all NRLP Districts (10 Districts)in the initial stage and to all Districts on completion of NRLP

Within 1 months of joining the assignment

and on regular intervals



Districts.

8. Internal Control and Audit :-

S.No. Particulars Period i. Suggestions on improvement of financial manual and rules. One time within

two months of start of assignment and thereafter monitor on periodic basis

ii. Monitor and support Internal/ Concurrent/ Statutory/ AG/ CAG audit work at State, district and block offices. FMTSA will help in determination of internal audit plans, including in particular coverage of high risk transactions. Assist in framing internal control questionnaire in coordination with internal auditor. Ensure and assist in timely compliance of the audit and ensure timely follow up action is taken to address the issues identified in audit.


iii. Ensuring adequate internal control and compliance with audit procedures are in place at the State office, District Offices, Block offices as well as at joint ventures and partnership arrangements.


9. Staffing & Training

S.No. Particulars Period

i. Technical Support in Selection and recruitment of finance staff As per requirement

ii.

Provide training and capacity building on Financial Management and accounting to SMMU, DMMU, Districts, PFT/BMMU level staffs and further need based support/training to Community Institutions.

As per requirement

iii.

Provide inputs in the development of accounting and training modules/ handbook for the Employees, Community Institutions. Support in development and management of training strategy and plans for accounting at SHG and VO levels to Mission Staffs and community member as per need.

As per requirement



10. Statutory Requirements

S.No. Particulars Period

i. Reporting and accounting as per regulatory and legal requirements including taxation, annual report and accounts.

periodical

Ii

Filing and preparation of various statutory returns (like ETDS filling /PT/EPF/VAT return) applicable to society and issuing certificate to concerned parties. Including Verification and authentication of Form 16, 16A, TDS challan before release of the same.

As per requirement

iii. Advise on TDS deduction and other statutory deductions.

On-going basis

11. Asset Verification and Management

S.No. Particulars Period i. Assist in maintenance of assets procured and

write off assets under the various programs and conduct of annual verification of assets and stock and reconciliation with books of accounts. Physical verification of Fixed Assets on annual closing for SMMU & Districts.

One time within three months of start of assignment and thereafter on an annual basis.

12. Development of Financial Rules, policies and Guidance Notes

S.No. Particulars Period i. Provide suggestions and recommendations for

improvement of financial manual and rules. One time after three months of start of assignment and thereafter on an as required basis

ii. Preparation of financial management procedures, As per requirement


including financial reporting protocol for development partners.

iii. Advice program managers on the potential risks and control measures for various livelihood funds as they develop during implementation.

As per requirement

13. Others

S.No. Particulars Period i. Support in rolling out and synchronization of

any accounting system at SMMU, DMMU/ Districts and PFT/BMMU, including preparation of chart of accounts.

As per requirement

Ii Assisting/Attending Review Meeting with Finance staff of SMMU, DMMU/non Intensive Districts & PFT for suggestions/feedback as per instructions of NMMU norms.

On-going basis

iii. Advice on compliance on procurement norms. Ensure all purchases are as per NRLM procurement norms.

On-going basis

14. Period of assignment

The services of the Consultant would be initially required for a period of (12) Months starting from date of signing of Agreement and would be renewed after assessing the pace of implementation, the project’s needs and performance of the consultant for further one year on satisfactory performance . If it’s renewed suitable escalation on previous cost shall be considered.

15. Data, services and facilities provided by the MPSRLM. i. All data will be provided as per the needs and requirement.

ii. Accounts, administrative team of SMMU at state and other level will Support FMTSA.

iii. Proper seating and filling arrangement, computer system will be made available and other normal facilities in the office availed by the MPSRLM staffs will also be available to FMTSA and its staffs.

iv. Sufficient systems and manpower available to assist.

16. Final output (i.e. reports, drawing, etc) that will be required of the consultants.

Requirement will be as per scope of works and Schedule for completion of tasks.

17. Composition of review committee and review procedures to monitor consultants work

Review will be done for the work performed by the FMTSA. A three member Review committee shall monitor the work of FMTSA which shall be chaired by the State Mission Director, MPSRLM.

18. List of key positions, whose CV and experience would be evaluated.

S. No

Location No. of person required

Area of Operation

Minimum Qualification, professional Experience desired & Area of Specific Expertise Desired

1 SMMU 1 TL+2 Members

NRLP/MPRAF - 1 NRLM– 1

1. Chartered accountant (Team Leader) having at least 10 years of post qualification experience in respective fields (or equivalent). Specific experience in similar externally aided mission is required and with proven track record in anchoring / conducting financial management and technical support consultancy. The team leader must be the partner of firm at least for last 2 years.

2. For members, CA/ICWA final year student or M.Com with at least 10 years of experience.

3. Knowledge of Finance, Taxation, Procurement, Tally and other computerized accounting packages.

4. Regular travel to mission areas is required.

5. S/he has to attend office regularly.



2 DMMU/ Districts

One in each district

Entire operation including NRLP, NRLM & Other programs at District

1. For members, CA/ICWA final year student or M.Com with at least 10 years of experience.

2. Knowledge of Finance , Taxation, Procurement, Tally and other computerized accounting packages.

3. Regular travel to mission areas is required.

4. S/he has to attend office regularly

Section G: Reporting Requirement

Requirement will be as per scope of works and Schedule for completion of tasks. The agency would be required to submit a State/District wise report on quarterly basis in simple four-five pages covering the deliverables as indicated in the TOR and contract with highlighting the key findings and key actions recommended to Finance Controller at the state level.

Section I: Monitoring and Review

The CEO MPSRLM or the Committee appointed by him/her shall monitor and review the work of FMTSA on quarterly basis. The FMTSA shall work under supervision of Finance Controller and in close coordination with Procurement Wing.

19. Selection Process. The method of selection will be Quality and Cost Based selection as per the procurement guidelines of NRLM. The key steps are as under:-

i. The EOI of the agencies shall be evaluated and shortlisted by the Technical committee.

ii. The RFP (Request for Proposal) shall be issued to the shortlisted agencies only.

iii. The Shortlisted agencies shall be invited to submit their Technical and Financial proposals in a separate envelope. Two envelopes shall be covered with big envelop.

iv. The technical proposal shall be evaluated and ranking will be done accordingly.

v. The financial proposal of the qualified firms only shall be opened and


evaluated.

vi. The technical and financial negotiation shall be conducted with lowest evaluated price.

vii. The contract shall be awarded to the successful agency.


Annexure 1

List of Districts, Blocks and No. of PFTs (Intensive Approach)

S.No Districts No. of Blocks

Name of Block

No. of PFTs

Total villages

GPs Remark

1 Alirajpur

1 Alirajpur 2 89 54

2 Bhabra 1 54 35

3 Jobat 2 63 38

4 Katthiwada 3 125 49 NGO PFT

5 Sondawa 3 134 74 Resource Block

6 Udaygarh 2 86 40

Alirajpur Total (6) 13 551 290

2 Anuppur

7 Anuppur 2 94 52

8 Jaithari 3 146 80

9 Kotma 2 69 31

10 Pusprajgarh 7 271 119 Resource Block

Anuppur Total (3) 14 580 282

3

Barwani (IAP

District)

11 Niwali 2 72 42

12 Pati 3 106 45

13 Rajpur 2 98 66

14 Sendhwa 4 154 114

15 Pansemal 3 83 39

Barwani Total (5) 14 513 306

4 Dhar 16 Dahi 2 61 46

17 Manawar 3 94 64 Resource Block


18 Nalchha 5 179 67

19 Tirla 4 141 52

20 Sardarpur 5 189 94

Dhar Total (5) 19 664 323

5

Dindori(IAP District)

21 Amarpur 3 101 43

22 Bajag 3 92 46

23 Samnapur 3 115 48

24 Shahpura 5 191 69

25 Karanjiya 3 104 42

Dindori Total (4) 17 603 248

6 Jhabua

26 Jhabua 4 127 68

27 Petlawad 8 210 77 Resource Block

28 Rama 3 124 55

29 Meghnagar 3 111 62

30 Ranapur 2 95 47

31 Thandla 3 111 67

Jhabua Total (6) 23 778 376



Name of Block

No. of PFTs

Total villages

GPs Remark

7

Mandla(IAP District)

32 Mandla 5 179 81

33 Nainpur 4 171 83

34 Narayanganj 4 135 49 PB

35 Niwas 3 98 36 Resource Block

36 Bichiaa 6 196 72

Mandla Total (5) 22 779 321

8

Shahdol (IAP

District)

37 Beohari 4 136 67

38 Burhar 6 195 103

39 Gohparu 4 124 58

40 Jaisinghnagar 6 197 87 Resource Block

41 Sohagpur 5 163 76

Shahdol Total (5) 25 815 391

9

Sheopur

42 Karahal 4 117 50

43 Sheopur 5 227 95 Resource Block

44 Vijaypur 3 178 80

Sheopur Total (3) 14 552 225

10

Balaghat (IAP

District)

45 Lalbarha 3 108 58 PB

46 Waraseoni 2 76 40 PB

Balaghat Total (2) 5 184 98

Grand Total 164 5989 2860


Annexure-2

Details of MPDPIP Districts, Blocks and Number of Villages to be covered under Intensive Approach


Name of Block

No. of PFTs

Total villages

Remark

1 2 3 4 5 6 7

1

Chhatarpur 1 Bakasvaha 2 75

2 Badamahal 1 38

3 Rajnagar 5 156

4 Bijavar 4 107

5 Naugaon 2 46

Chhatarpur Total (5) 1 322

2

Damoh 1 Tendukheda 3 87

2 Patera 3 74

Damoh Total (2) 6 161

3

Guna

1 Bamoauri 4 157

2 Raghogarh 4 116

3 chaoda 4 108

4 Aaron 2 59

Guna Total (4) 14 440

4

Narsinghpur

1 Chichli 2 75

2 Narsighpur 2 73

3 Gotegaon 3 121

Narsinghpur Total (3) 7 269

5 Panna 1 Pavai 4 121


2 Sahnagar 4 113

3 Ajaygagh 2 55

4 Panna 2 59

Panna Total (4) 12 348

6

Raisen

1 Gairatganj 3 95

2 Silvani 3 90

Raisen Total (2) 6 185

7

Rajgarh

1 Biyavra 3 161 Resource

Block

2 Khilchipur 3 114

3 Zirapur 3 72

4 Rajgarh 5 208

5 Narsinghgarh 6 198

Resource Block

Rajgarh Total (4) 14 555

8

Rewa

1 Mauganj 4 192

2 Sirmour 4 157

3 Hanumana 4 162

4 Rewa 4 96

5 Raipur 5 170

6 java 3 146

7 Naigadi 3 176

8 Teonthar 7 264

Resource Block

Rewa Total( 7) 27 1099


9

Sagar

1 kesari 3 110

2 Devri 2 74

3 Jaisinagar 2 68

4 Bina 5 172

Resource Block

10

Sagar Total (3) 7 252

Shajapur

1 Badod 2 61

2 Susner 1 27

3 Agar 3 86

Shajapur Total (3) 6 174

11 shivpuri

1 Colaras 3 97

2 Pichhore 2 50

3 Shivpuri 2 51

4 Pohri 2 57

shivpuri Total (4) 9 255

12 Sidhi

1 kusmi 2 64

2 chitrangi 5 96

3 rampurnaikin 6 121

4 Sidhi 3 81

Sidhi Total (4) 16 362

13 Tikamgarh

1 Baldeogarh 2 48

2 Niwari 1 27

3 Prithvipur 2 36

4 Palera 3 70

5 Jatara 3 56

14

6 Tikamgarh 3 78

Tikamgarh Total (6) 14 315

Vidisha 1 Sironj 2 61

2 Lateri 3 98

Vidisha Total (2) 5 159

Grand Total 160 4888


Annexure-3

Details of Districts, Blocks and Number of Villages to be covered under Non-Intensive Approach where full fledged staff will be positioned

S.No Districts No. of Blocks Name of Block No. of PFTs Total villages1 2 3 4 5 6

1. Barwani

1 Barwani 3 98 2 Thikari 3 104

Barwani Total (2)

6 202

2. Dhar

3 Badnawar 3 165 4 Bagh 3 91 5 Dharampuri 3 100 6 Kukshi 3 47 7 Gandhwani 3 144 8 Nisarpur 3 58 9 Umarban 3 104 10 Dhar 3 98

Dhar Total (8) 24 807

3. Dindori

11 Dindori 5 188 12 Mehendwani 4 111

Dindori Total (2) 9 299

4. Mandla

13 Bijadandi 4 145 14 Ghughri 3 96 15 Mawai 4 144 16 Mohgaon 3 89

Mandla Total (4) 14 474

5. Sagar 17 Rehli 1 35 Sagar Total (1) 1 100

Grand Total (5 districts and 17 Blocks) 54 1882


panchayat and rural development department madhya pradesh … · 2019. 9. 24. · tax, tds. service...

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