panoptic emc forum: information governance
DESCRIPTION
Our session on 'Information Governance in an everchanging world' #EMCForum2012TRANSCRIPT
1
Agenda
o The Information Paradigmo 3-Step Approacho In Actiono Key Take-Away
3
The Information Paradigm
4
5
Information Growth
Paradigm
6
3-Step Approach
7
1. Assess
o File Serverso Corporate Repositorieso Cloudo Paper
8
File Servers
o % PST/NSF fileso % not accessed for the past 12 monthso % not changed for the past 6 monthso % sensitive or business critical data
9Pillar 1
Corporate Repositories
o # non-active (team) sites and its content
o # aged, outdated documents within active (team) sites
o Sensitive or business critical data not managed by policies
10Pillar 1
Cloud
o Sensitive or business critical data not pushed or pulled from corporate repositories
11Pillar 1
Paper
o How big is the cabinet
12Pillar 1
2. Classify
o Live versus aged datao Business critical versus for-your-info-
only data
13Pillar 1
3. Build
o Set-up a central archive managed by policies
o Expand your corporate repository• Record Center• Cloud
o Digitize and link your paper
14Pillar 1
In Action
15
Assess & Classify
Crawl Data Sources
File Servers
Repositories
Catalog Analyze
Classify content based on meta-data, keyword content and pattern matching
Analyze data with search and report tools
Organise and Classify•Retention and disposal policies•Single instancing
Archive Content
Full Text Index•Data indexing•Ability to set indexing policy
at folder level
Data Sources
SourceOne Server
Central Archive
Collect•Policy Based•User driven•Real-time
User searches •Advanced search to
access archived data
Build Central Archive
Expand Repository
o Eliminate file serverso Create records centero Set-up a link between your corporate
repository and the cloud solution of choice
18Pillar 1
• Invoice Number• Vendor Name• Purchase Date• Subtotal• Grand Total• Payment Terms
• 10010• Acme Products• 30 January 2008• $ 6,014.81• $ 6,025.88• Net 30 Days
Digitize Paper
DCTM
Sharepoint
ocumentum
Key Take-Away
20
Key Take-Away
o Assess – learn what’s out thereo Classifyo Start your build phase with the
happy process
21Pillar 1
ENGAGE
22
THANK YOU
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