papercut dsg training pres v1!15!10 2010

Version 1.15.10.2010

eid.toshiba.com.auTAP Confidential

Why PaperCut MF?

Is a simple yet powerful software solution to manage copy, print, scan and fax usage and

access.

Just a few of PaperCut MF’s powerful features are….

•Use “Find Me” to retrieve print jobs from any printer on the network, where ever and

whenever.

•“Go Green” with in built environmental reporting and print controls.

•Over 50 standard reports and activity reports to give real time feedback .

•Secure Access and Release when printing documents, print when you want with optional card

swipe.

•Ability to silently control printing with Advanced Scripting and Routing.

•Web based administration and Web Print for driverless printing from net-books and other

mobile devices.


PaperCut MF Best Fit?

Any organization wishing to use their building access card to enables “FindMe” and ”Secure

Print” release across all MFPs, Printers and Copiers in a cost effective way.

Organisations that have a mixture of Windows and Mac computers and wishes to have a single

unified software solution to track or charge all Print, Copy Fax and Scan jobs.

Educational institutions wanting to provide a managed quota system for all staff, where every

copy ,print, fax and scan is deducted by page cost and is reported on by each staff member and

department via scheduled emailed reports

Schools wanting to enable printing from student laptops using their wireless

network, without having to install and manage print drivers on every

laptop


Authentication - MFD

Single integrated solution where copier, scan and fax usage is managed together with network

printing in a single system.

Users simply enter their username and password at the MFP or swipes their Prox card.

Leverage existing single sign-on by allowing users to log in with the same username and

password used elsewhere on the network.

Integrate with:

Microsoft Active Directory

Apple Open Directory

Novell eDirectory

Other LDAP, NIS or POSIX environments


Find-Me Printing

PaperCut MF’s “Find Me” provides print release from any enabled MFD, no matter where no

matter what device.

With a wave of a your prox card and “Find Me” you will have the flexibility and the freedom to

retrieve the print jobs you choose to print, from any enabled MFD on the network.

“Find Me” also assists with reducing paper waste as only the documents you choose to print

will be printed.

Release methods include:

* Automatic release on log in (MFP login or Prox)

* Authenticate and release from list


Secure Print Release

With Secure Access and Secure Release no matter where or when you can conveniently choose

which documents of yours to print .

No more racing around the office to retrieve confidential print jobs, documents will print when

you want safely and securely for you only.

Secure Release will also greatly assists with reducing paper waste as only the documents you

choose to print will be printed.

Release methods include:

* Automatic release on log in (with MFP login or Prox)

* Authenticate and release from list.


PROX Readers

Toshiba provides an ever expanding list of Prox Cards.

Applications such as:

MFP Domain Authentication

Role Based Access

PaperCut Authentication

Supported Readers:· HID PROX (HID PROX)· HID iCLASS (HID iCLASS)· Multi125 (EM410x, HITAG 1, HITAG 2, HITAG S, EM4150, T5567/Q5)· Inditag (Indala)· MIFARE (MIFARE, Ultralight, MIFARE Mini, MIFARE 1k/4k, MIFARE DESfire)· Legic (Legic Prime, Legic Advant)


“Go Green”, Enviro Reporting and Controls

PaperCut MF empowers with the ability to control waste, employ green initiatives and deliver

the feedback you and your customers demand.

At a glance you can view your paper usage in terms of CO2 produced and trees consumed.

Something worth nothing Toshiba is a founding member and proud supporter of the

Paperless Alliance initiative.

http://www.paperlessalliance.com.au/

http://www.paperlessalliance.com.au/


Monitoring and Usage Reporting

PaperCut MF offers more than 50 standard reports and real time activity reports.

Identify who, where and how much is printed with just a few mouse clicks.

Reports are exportable to PDF,HTML and Excel and include:

By device (printers & copiers)

By user

By shared account (client, department, faculty)

By location

By date and time / period

By environmental impact

To list a few…..


Advanced Scripting and Routing

PaperCut MF advanced JAVA Based Scripting and Routing that is used to define and fine tune

printing policies .

Take control of where, how and what gets printed silently, simply choose a “recipe” script that

fits and deploy it is that easy.

Example Scripting Rules Include:

Colour Print Jobs Require User Confirmation

Colour printing is expensive so users should be

Encouraged to print in grayscale whenever they

print in colour.

Print Policy Enforcement

Enforce a company/corporate print policy designed to reduce toner and save paper by discouraging bad

habits. The policy script reminds users to print duplex and not print emails and web pages in colour.



More example Scripting Rules Include:

“Go Green” with environmental warnings

If a user attempts to print a large job, educate them

with the organization's "Go Green" initiative. The

message displayed adapts to the job's duplex setting.

Confirm jobs with a high number of pages

Users printing jobs with many pages are asked via

the client tool whether they meant to print such a

large document, giving them the opportunity to

cancel. This can be useful for users who forget to

enter a page range when printing and instead send

the whole document.

Route the job to the cheapest compatible printer (low-cost routing)

An organization has a fleet of compatible printers, each with different operating costs. This recipe calculates

the cost of the job on the candidate printers and redirects the job to the cheapest with the user's

confirmation.




Redirect colour jobs to black and white printer

with confirmation

Color printing is expensive so users should be encouraged

to print in grayscale. When a job is color prompt the user

to send the job to a grayscale print queue.

Redirect large jobs with confirmation

A user printing a large job is requested to redirect the job

to a printer dedicated for large batch printing. Users will

be asked to confirm the redirection via the client software.

Redirect large jobs without confirmation

Users printing jobs larger than the defined number of pages have their jobs automatically redirected to

another printer. This can be used to redirect large jobs from slower or high cost printers to more efficient or

faster high volume printers.




Charge printing during class time to the department

Members of the Students group get free printing to engineering

lab printers during lab time (9:00am to 11:00am weekdays).

Free printing during class time

Members of the Students group get free printing to science lab

printers during lab time (2:00pm to 5:00pm Mondays).

Inform user when printer is in error

If a user sends a print job to a printer that is in error (e.g. offline, paper jam, out of paper) they will be

informed via the client tool and given the opportunity to cancel and print to another printer.

Discounted printing for large print jobs

Reduce the cost per page when print jobs are larger than 100 pages. Any pages above 100 are charged at a

50% discount.




Discounted printing for large print jobs

Reduce the cost per page when print jobs are larger than

100 pages. Any pages above 100 are charged at a 50%

discount.

Discount printing during off-peak

Encourage users to print during periods of low activity by

offering a discount of 25% during the period before

8:00am & after 6:00pm.

Discount for staff

Staff are charged less for printing than other users. This recipe also demonstrates the use of debug logging.




Confirm printing emails in colour (from Outlook)

Implement an organization wide policy to discourage

printing of emails in color. Users printing emails in

color will be informed via the client software of the

policy and they will need to confirm their action.

Confirm printing of emails (from Outlook)

Implement an organization wide policy to discourage

printing of emails. Users printing emails will be

informed via the client software of the policy and the

print job's environmental impact. Users will need to

confirm their action.

Hold colour jobs in a release queue

Color printing is expensive so users should be encouraged to print in grayscale. When a job is color the job is

held in a release queue and the user it notified. They must then release the job from one of the release

station interfaces. Grayscale jobs print as normal.




Hold jobs in a release queue during peak times

During peak hours printers can get very busy. When

many users are printing sometimes people pickup

other peoples print job resulting in frustration and

waste. This recipe enables the hold/release queue

during the peak hours of 9:00am to 6:00pm weekdays.

When printing at off-peak times, users are not

inconvenienced by using a hold/release queue.

Require approval code

Users are required to enter a valid approval code to

print their job. Approval codes are pre-defined and known only by privileged users, e.g. teachers. Users who

do not enter a valid approval code will have their jobs cancelled.




Bypass hold/release queue for selected user

Selected users print very large batch jobs and it's

frustrating to have to attend the printer twice:

once for release and then again later to collect the

job. Selected users will be given The option to print

direct bypassing the Hold/Release queue.

Prompt for comment

The user is prompted via the a client popup to enter

a comment about their print job. This could be used to

describe what is being printed or provide a justification

for printing.

Copyright and attribute sampling and tracking

Sample of a percentage of all jobs printed between a given period checking copyright and attribution. Users

are prompted via the client software to see whether someone else holds the copyright to the job they are

printing. they are prompted to attribute via title & author.




Add user name and date watermark on pages

Printed by student (but not staff)

Adds the date, time and name of the user to the

bottom of all pages printed by students. This is

done by checking if the user is a member of the

defined students group. Watermarking is disabled

for staff.

Prompt for security classification

The user is prompted via the a client software popup

for the document's security classification. The classification is then associated with the job as a comment for

reference and reporting.

Send email alert on disallowed printer access

IT Department is protective of their new printer and they are keen to catch any non-IT staff using it. If

anyone outside of IT is found using the printer, the job should be denied and the IT staff alerted via email of

the attempted use.




Trap and warn users if they print known problem

documents

Some organization's have known problem documents

such as large spread sheets that if accidentally printed

will print thousands of pages. This recipe will check for

a known problem document and alert the user and ask

them to confirm their actions.

Discount printing for selected shared accounts

When printing is charged to a selected shared account (e.g. a school fund-raising group) a discount is

applied to the job cost. This also demonstrates the use of the "post account selection hook".

Change personal accounts available for printing

When using a printer that belongs to the "Science Faculty", users can only use credit from their "Science

Quotas" or "Cash" accounts. Users cannot use other faculty quotas on these printers. This scenario is

discussed in detail in the manual.


Driverless Print - Web Print

Web Print is a simple yet affective feature that allows printing from net-books and other mobile

devices.

Web Print assists with the Mobile Worker that need to print but don’t have a default printer and

those times when documents have to be printed "right now”.

It’s as simple as:

Step 1: Choose a printer from the map

Step 2: Select options to charge / bill

Step 3: Upload the file (PDF, XPF, DOC, XLS, PPT)

Step 4: Retrieve your print job, easy.


User Web Tools

End-Users have access to web tools that empower staff to track and monitor their activities in

real time.

Web Tools allows your users to assist themselves, users have access to features such as:

•View their account balances

•List recent account activity

•Web Print


Centralised Web Administration

PaperCut MF provides administration access from any location on your network via a standard

web browser.

Administrative tasks can be carried out with ease and without moving from your desk.


Integration is supported with the following Toshiba

models:

e-STUDIO455 series

e-STUDIO855 series

e-STUDIO4520c series

e-STUDIO6530c series

* fitted with GS1020 external interface


Suggested Demonstration Items:

“FindMe” – Configure virtual printer, send print job and release with card

Green Reports – Visit the PaperCut Admin Site, Reports > Environment and show key reports i.e.

most green, most polluting etc.

Reports - Visit the PaperCut Admin Site, Reports > show key reports i.e. User List.

Secure Access \ Release – Send print jobs, demonstrate User Name \ Password and Card Swipe

authentication, select print job and release print via EWB.

Advanced Scripting – Enable print scripting, Printers>Printer List>Printer Details>Scripting select

Enable Print Script. Import to demonstrate i.e. Route to cheapest compatible printer, Print Policy

Enforcement (Example Policy no print colour, print duplex) and Redirect colour to mono printers etc.

Web Print - Visit the PaperCut User Site, authenticate as a user. Select Web Print, choose a printer,

choose a print job and upload.

Web Based Admin - Visit the PaperCut Admin Site, authenticate. Demonstrate ease of use, easy to

navigate tabs also real time feedback in the App.Log.

papercut dsg training pres v1!15!10 2010

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