paperless graduation leana wilson assistant university registrar the university of alabama
TRANSCRIPT
![Page 1: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/1.jpg)
Paperless Graduation
Leana WilsonAssistant University Registrar
The University of Alabama
![Page 2: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/2.jpg)
Agenda
• UA Introduction• Previous process
overview• Benefits of proposed
solution• Initial application
process• Award process• Challenges/Successes
![Page 3: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/3.jpg)
The University of Alabama
• Founded 1831• Alabama’s first public
college• Fall 2011: 31,747
students• UG: 26,234• GR: 4,913• Professional: 600
• 34% of students come from states other than Alabama
![Page 4: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/4.jpg)
Previous Process• Paper applications• 2011
• UG = 5258• GR = 1986• LW = 269• Total = 7513
![Page 5: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/5.jpg)
Previous Process
• Undergraduate vs. Graduate vs. Law
• Communication with students• Manual data entry• Proofing• Final sign-off
![Page 6: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/6.jpg)
Proposed Solution
• Online application• Initial application
approval workflow• Final award
workflow
![Page 7: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/7.jpg)
Web Application Setup
• Term availability• Student eligibility• Student information• Web text localization
![Page 8: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/8.jpg)
![Page 9: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/9.jpg)
Term Selection
![Page 10: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/10.jpg)
Curriculum Selection
![Page 11: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/11.jpg)
Ceremony Selection
![Page 12: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/12.jpg)
Diploma Name Selection
![Page 13: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/13.jpg)
Diploma Name Editing
![Page 14: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/14.jpg)
Diploma Address Selection
![Page 15: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/15.jpg)
Diploma Address Selection
![Page 16: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/16.jpg)
Application Summary
![Page 17: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/17.jpg)
Application Confirmation
![Page 18: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/18.jpg)
Web Application Changes
![Page 19: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/19.jpg)
Initial Workflow Overview
![Page 20: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/20.jpg)
Initial Workflow Overview
![Page 21: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/21.jpg)
Initial Workflow Overview
![Page 22: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/22.jpg)
Approver Worklist
![Page 23: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/23.jpg)
Approver Task View
![Page 24: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/24.jpg)
![Page 25: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/25.jpg)
Award Workflow
![Page 26: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/26.jpg)
Award Workflow
![Page 27: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/27.jpg)
Award Workflow
• Batch kickoff• Honors calculation• Working concurrently
![Page 28: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/28.jpg)
Challenges• Testing, testing, testing• Undergraduate Engineering• Verbiage on forms/emails• Maintaining departmental
approvers• Stalled applications/workflow
tasks• Baseline application curriculum
selection• Denied & cannot reapply
![Page 29: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/29.jpg)
Successes
• 4 weeks extra application time• 2 weeks less award time• Easier on students/colleges/OUR• Manual entry error elimination• 100% attendance response• Training materials
![Page 30: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/30.jpg)
Questions?
Leana [email protected]
205-348-8179
Denny [email protected]
205-348-0261registrar.ua.edu
![Page 31: Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama](https://reader036.vdocument.in/reader036/viewer/2022062322/5697bf781a28abf838c8207e/html5/thumbnails/31.jpg)
San Antonio,
2013
When: February 3-6, 2013
How do I register and get informationhttp://www.sacrao.org/index.html
Conference Hotel Information http://www.Westinlacantera.com
Ya’ll come, YEEHAW!!!!