paperless online payroll, integrated hr & report generating system
TRANSCRIPT
Paperless Online Payroll, Integrated Paperless Online Payroll, Integrated HRHR
& Report Generating System & Report Generating System
Welcome to GTM Payroll Services’ demo of our Internet Payroll,
Integrated HR & Report Generating Software tool.
This self running demo will introduce you to our online solution for payroll data
management and reporting.
The demo is structured to provide an overview of the software’s ability to:
•Add and manage employee control data,
•Input and process payroll by use of both batch and individual employee options,
•Schedule earnings and deductions,
•Collect and print reporting data, and…
•Document HR-related information
For the User: Drop-down navigation provides access to needed screens in a logical, easy to find manner.
The main Employee Screen is where all individual employee
information for payroll is stored.
The Employee Entry Tab provides a template for entering new employee
data.
Employee’s Fixed Pay Rates, Frequency and Standard Hours are part of the initial data
entered for a new employee…
…as well as all Federal & State
Tax filing information.
The Federal Tax tab provides the
fields for overriding tax rates by either
amount or percentage rates
by employee.
For user’s who don’t need an extensive HR
tracking tool, the “Quick Reference” HR Tab provides storage of
commonly requested personnel information. The software also offers a more Comprehensive HR Option that will be
shown later in this demo.
The software also offers a more Comprehensive HR Option that will be
shown later in this demo.
Direct Deposit accounts are maintained
within the employee’s data and may include
multiple accounts for pay to be deposited.
Review of Earning & Deductions by employee
is made simple by accessing a browse option,
highlighting the item to view in detail…
…which provides a screen with the
specific data related to that particular deduction for the
employee chosen…
…showing the programming for the
frequency of the deduction to occur…
…along with allowing the user to set a
calendar function to start and end the
deduction, if necessary.
If desired, the software can track the number of
payrolls a deduction should impact, and
track the total amount of the scheduled
deduction…
…as well as keep track of annual
maximum amounts for each deduction
Garnishments (such as Child Support) can be entered and
tracked by case numbers and the agency that placed the order.
Time Off Accruals can be maintained
by the user according to their company rules.
Sick & Vacation Time Off activity is available for review
by:•Per payroll earned•Amount used per payroll•and Available balance
Custom Fields can be created on the Additional Info
screen for any type of employee data that is not already provided
on the HR tab.
The Pay Rate screen holds
individual employee pay information.
On the Pay Rate Info Screen the software
allows for multiple pay rates to be stored…
…which can be assigned to specific
Workers’ Compensation
Codes.
Labor can be distributed between multiple
departments, jobs, or divisions…
…and split by job, tracked by workers’ compensation code
and even assigned by percentage of total
hours earned.
The main Payroll screen displays the schedule for all payrolls run on the software by date, or those in progress
and is the entry point for starting your payroll
processing
“Create Payroll” automatically loads
the next payroll from the user’s pre-set
schedule.
Fields are available on the Payroll Screen
for notes to all employees on their
pay stubs or to block the processing of
specific areas for the current payroll
By accessing the Create Batch tab, working on payroll
data can be accelerated as the software collects the data
for the user to work with a spreadsheet format.
The Batch Function loads the
dates and frequency for the
current pay period.
And then begins the procedure to set up all employees for payroll
processing.
A “Quick Entry” Screen allows pay data input in
a user-customized format…
…where each field heading and sequence
is controlled by the user.
Pay entry can also be accomplished at the individual employee level. Color-coded
data advises the user of scheduled activity controlled by
the user, or set per-payroll activity.
For each employee paid, earnings and deductions can be entered by Division, Branch, or Department for labor splits on the same pay
screen.
Users may also keep abreast of employee Year-to-Date
information directly from the payroll screen
Federal And State Tax Overrides that
occur on a one-time (per payroll) basis can be
recorded during payroll entry.
The software also allows for the blocking of programmed
earnings and deductions by employee.
Options for multiple checks per employee, voided
checks, and manual checks are built into the payroll
entry screens of the software.
Earnings & Deductions can be viewed by company
totals…
…or viewed on a detail level by employee by Specific Earnings Or
Deduction Codes.
This allows for review of the payroll journal and supporting
reports for accuracy of data input.
For added security , user’s can pre-process their payroll data prior
to transmitting the payroll for processing.
The Pre-process Journal can be printed to the screen
for a quick, convenient review.
Additional Reports can be accessed through
the software’s built-in report library which
comes filled with options for the user to print data
at their site.
Just toggle a selection…
…choose the check date…
…the parameters of the desired report
data…
…the employees to include in the report…
…filter the levels within a company to include…
…and the software will gather all requested data, display the
report on screen or provide the option to send it to a
printer.
• 125 POP Report • 401K Custom Report • Active Employee List • Active Employee Listing by
Department• Birthday Report • Cash Analysis Report • Census Report • Certified Payroll Report • Check Journal Report • Check Recon Balance Report • Check Reconciliation Report • Compensation Detail Report • Deduction Not Taken • Direct Deposit Report • Drivers License Report • Earnings and Deductions Report • Earnings Record • Employee Address Report • Labor Distribution Report • Employee Benefits Report
• 125 POP Report • 401K Custom Report • Active Employee List • Active Employee Listing by
Department• Birthday Report • Cash Analysis Report • Census Report • Certified Payroll Report • Check Journal Report • Check Recon Balance Report • Check Reconciliation Report • Compensation Detail Report • Deduction Not Taken • Direct Deposit Report • Drivers License Report • Earnings and Deductions Report • Earnings Record • Employee Address Report • Labor Distribution Report • Employee Benefits Report
• Labor Report• Employee Change Listing • Payroll Register Report • Employee Cost Report • Period Summary Report • Employee Personnel Report • Salary Report • Employee Report • Target EDs Report • Employee Salary Job History Report • Tax Liability Report • Employee Tax Override Report • Taxable Wage Setup Report • General Ledger Report • Time Off Register Report with Hours • General Ledger Summary Report • Time Off Register Report • Head Count by Department Report • Timesheet Cover Letter Report • Timesheet Report • Workers Compensation Report
MANY MORE…MANY MORE…
Evolution Journal Generator exports into…
•QuickBooks
•PeachTree
•Solomon
•GreatPlains
•Sage BusinessWorks
•Gold
MANY MORE…MANY MORE…
GTM PAYROLL SERVICES INC.WWW.GTM.COM(518) 373-4111
For more information or to schedulecomplimentary consultation!