Microsoft Dynamics™ AX 4.0Rapid Configuration Tool

Updates Tab

A/P Parameters Setup

Accounts payable > Setup > Parameters

Accounts Payable Parameters

The Updates tab

• The updates tab allows you to determine delivery values, packing slip postings, and functionality when processing invoices.

Accepting under-delivery

• Decide whether it is acceptable to mark a PO as completed and final if less than original amount ordered has been received

• If you decide to accept under-deliveries, you can set up a tolerance level on the reference tab of the item master

Accepting over-delivery

• Decide whether it is acceptable to mark a PO as completed and final if more than original amount ordered has been received

• If you decide to accept over-deliveries, you can set up a tolerance level on the reference tab of the item master

Safety level of invoiced orders

• Indicates whether invoiced PO’s can be edited• “None” option allows for edits, such as adding lines• “Warning” option allows for edits, but pop-up message is

displayed before edits are allowed• ‘Locked” option means no edits allowed to invoiced purchase

orders

Posting the packing slip

• Determines whether the GL will be affected when a PO is packing slip updated (the receipt of goods)

• If box is checked, postings will occur to denote receipt of goods

• If left unchecked, no inventory transactions will take place in GL at time of pack slip update and inventory value does not post until PO is invoiced

• Most companies choose to check this box

Check for packing slip number

• This field defines how packing slip numbers are checked when entered for a purchase order

• You may not allow duplicates, not allow within a given year, allow for duplicate number entry, or allow but receive a warning first

• Safest option is to “reject duplicate”, as this will help ensure you are not updating the packing slip twice to the same purchase order.

Delete purchase order line

• This checkbox determines whether a completed PO line should be moved to History or remain visible within the open PO

• Some companies prefer to have completed PO lines moved to history, so as to only see those lines that have not been completed

• Other companies prefer the entire order to remain intact until it is fully completed and then move it to history

Delete purchase after invoicing

• Check this box if you want the PO to move to history after it is completed and fully invoiced. The “Mark purchase as voided” field on the General tab must be checked for the PO to move to history, otherwise it will be deleted.

• If left unchecked, when the PO is invoiced and completed it will remain within the open purchase order table.

• Most companies check this box

Use document date for vendor

• This field is used to determine how the document date and posting date work together in Microsoft Dynamics AX

• If checked, the document date will be the vendor’s invoice date

• If unchecked, the posting date is used for both the posting date and the vendor’s invoice date

Document dates

Accounts payable > Journals > Invoice journal > View Journal Lines

Settlement type for credit notes

• This field determines how credit notes will be applied– None: the credit note will not be applied– Open transactions: system automatically applies credit to the

oldest invoice if the user has not specified an invoice– Designated transactions: the user specifies which invoice

the credit will be applied to either during data entry or later using open transaction editing functionality

Credit note as correction

• This field works with general ledger postings• If box is checked, credit note postings debit and credit the

same accounts as the invoice postings, but using a negative sign

• If box is unchecked, the account that was debited at invoice will be credited and account that was credited will be debited

Check the invoice number used

• This field defines how invoice numbers are checked when entered for a purchase order

• You may not allow duplicates, not allow within a given year, allow for duplicate number entry, or allow but receive a warning first

• Safest option is to “reject duplicate”, as this will help ensure you are not updating the same invoice number twice to the same purchase order

Tax exempt number requirement

• Determine, based on countries/regions, whether tax exempt number will be required on the invoice

• If value other than None selected, tax exempt number will be required for the invoice

• If set to most common selection of “None”, then the tax exempt number is not required, but can be entered as needed for each invoice.

Update order lines

Accounts payable > Setup > Parameters > Updates tab > Update button

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