PARCC Field Testing MeetingJanuary 8, 2014

  Confirmation of PARCC Field Testing sites

  Upcoming Training offered by NYSED/Pearson  GST Computer Services Center Support  PARCC Technical Overview  PARCC Administrative Overview  Next Steps

Introduction and Review of Agenda

Each district should have received an email from PARCC regarding the agreed upon Field Testing sites, subject areas and grade levels

Confirmation of PARCC Field Testing Sites

Full District NameDistrict Contact Name

(First Last) FullSchoolName Grade/Course Subject # of ClassesMode of Admin Component # of Sessions

Addison Central School District JOSEPH DIOGUARDI Tuscarora Elementary School 4 ELA 3 Online PBA 3

Addison Central School District JOSEPH DIOGUARDI Tuscarora Elementary School 6 ELA 3 Online PBA 3

Addison Central School District JOSEPH DIOGUARDI Addison High School 7 Mathematics 4 Paper PBA 2

Addison Central School District JOSEPH DIOGUARDI Addison High School 8 ELA 4 Paper PBA 3

Horseheads Central School District RALPH MARINO Horseheads Senior High School Geometry Mathematics 6 Online PBA & EOY 4

Horseheads Central School District RALPH MARINO Horseheads Senior High School Algebra II Mathematics 6 Online PBA & EOY 4

Odessa-Montour Central School District JAMES FRAME Odessa-Montour Junior/Senior High School 11 ELA 3 Paper EOY 2

Odessa-Montour Central School District JAMES FRAME Odessa-Montour Junior/Senior High School Geometry Mathematics 4 Online EOY 2

Spencer-Van Etten Central School District JOSEPH MORGAN Spencer-Van Etten Middle School 5 Mathematics 4 Online EOY 2

Spencer-Van Etten Central School District JOSEPH MORGAN Spencer-Van Etten Middle School 7 Mathematics 3 Online EOY 2

Spencer-Van Etten Central School District JOSEPH MORGAN Spencer-Van Etten Elementary School 4 Mathematics 4 Online EOY 2

Spencer-Van Etten Central School District JOSEPH MORGAN Spencer-Van Etten Elementary School 3 ELA 4 Online EOY 2

231 districts across the state will be participating in PARCC field testing (40% paper-based and 60% computer-based)

Confirmation of PARCC Field Testing Sites continued….

Technical Support Contact ◦ Chuck Stefanini

Administrative Support Contact ◦ Melissa Zelko-Wood◦ Andy Patros

GST Computer Services Center Support

Administrative Personnel ◦ Data Management Coordination◦ Data Exchange Decisions◦ Test Coordination

Technology Director ◦ Lan Techs

Building Level / Classroom Support ◦ Proctor(s) ◦ Student Log-In’s/Account Creation ◦ Test Monitoring ◦ Lab Mgr., Teaching Assist., IST?

DISTRICT STAFF INVOLVEMENT

Regional Trainings ◦ If you have not already, you will be receiving notification

of in-person Regional Workshops in your state.  ◦ The intended audience for Regional Workshops is district

level staff, including both technical staff responsible for the setup and support of computer-based testing, and administration staff responsible for setting up and managing computer -based test sessions for each student.

◦ These workshops are designed to assist district personnel with training school-level personnel on the administration of computer and paper-based testing. 

Upcoming PARCC training offered by NYSED/Pearson

Tentative Dates and Locations◦ Feb 3 (Buffalo), Feb 5 (Albany) and Feb 6 (Long

Island) Length/Timeframe

◦ 9am-2pm Format

◦ Introduction to PARCC for all attendees◦ 2 Breakout Trainings (Technical and Proctor focus)

Upcoming PARCC training offered by NYSED/Pearson continued…

PARCC High Level Draft Technical

Overview

Computer-Based Testing Components◦ TestNav 8◦ Proctor Caching◦ Create TestNav Config◦ SystemCheck

Providing Support During Testing Early Warning System

Student Response File Infrastructure Trial Contacting PARCC

Table of Contents

A secure, browser–based application used at student workstations to take computer based tests.

Complete requirements for TestNav 8 can be found at: ◦ http://PARCC.Pearson.com/TN8Requirements◦ TestNav does require Java in order to run properly.

Uploads student responses to PeasonAccess and saves encrypted backup file (student response files – SRF) as the student moves through the test.

TestNav 8

A machine that stores a local cache copy of the test content to be delivered to students.

Saves District/school bandwidth usage and quickly loads tests.◦ Test content can be 20-35 MB per test (with

Audio).◦ Without audio, tests are approximately 10 MB or

less. Proctor caching hardware requirements can

be found at:◦ http://PARCC.Pearson.com/TN8Requirements

Proctor Caching

You must pull tests from PearsonAccess once the tests become available. ◦ This is not an automatic process.

You can have multiple proctor caching machines.◦ Caching machines can be installed in multiples

but if caching machine fails, the tests do not auto fail over to another proctor caching machine.

Proctor Caching cont’d

Diagram of Proctor Caching

The Configure TestNav menu can be selected from the homepage PearsonAccess website with the appropriate login and technology role rights.

TestNav Config is used to:◦ Manage Proctor Caching settings. ◦ To manage TestNav Client settings.

Such as setting the primary and secondary temporary student response save locations.

Create TestNav Config

First step to determine if you are ready for Pearson online testing.

Validates that testing workstations meet the minimum requirements needed to run TestNav 8.

Provides the ability to run bandwidth speed checks to help plan for online testing capacity.

Will not run on iPads or Chromebooks.◦ App coming to launch TestNav on these devices.

SystemCheck

Learn more about using SystemCheck by visiting http://PARCC.Pearson.com/Support and selecting the SystemCheck training module.

Launch SystemCheck from:◦ http://PARCC.Pearson.com/SystemCheck

SystemCheck cont’d

Integrated functionality that gives TestNav a high degree of fault tolerance and provides additional fail-safes in the event of unexpected disruptions during computer-based testing.◦ Power management software on laptops warning

of low batteries.◦ Screen savers.◦ Loss of network connectivity.◦ E-mail with auto message notification.◦ Energy saving features.

Early Warning System

The Early Warning System writes continuously in the background to the student response files (SRF).◦ Both the Primary and Alternate files are written to at the same time.

The SRF file has a response data threshold that, once reached, triggers TestNav to send response data to Pearson servers.

Uploading of response data is continuous. ◦ If an upload to the Pearson servers fails, student responses continue

to be saved locally and TestNav cycles and attempts another upload. If the response data upload is successful, TestNav creates a

new empty SRF file and begins the process again. ◦ TestNav only deletes an SRF file once it is successfully uploaded to

the Pearson servers.

Early Warning System cont’d

• An Infrastructure Trial is a “dress rehearsal” of a computer-based assessment. It does not use real student information.

• This is low-stakes, dry run for final confirmation that:

TestNav is configured correctly.Devices can successfully run TestNav.Network will bear the full load.Participating staff know what to do for computer-

based assessment.

Infrastructure Trial

Phase 1: Bandwidth & Hardware Verification

Phase 2: Assessment Environment Configuration

Phase 3: TestNav Configuration in PearsonAccess

Phase 4: Infrastructure Trial

Phase 5: Pre-administration Checklist

Technology Activities: Phases for Site Readiness

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PARCC Draft Administrative

Overview

Several states have a minor adjustment in their testing window, due to special circumstances in their state. Recruited districts (LEAs) in these states were notified of this difference in their recruitment letters.

PARCC field test administration window

The first step for all districts will be to gain access to PearsonAccess, PARCC’s single consolidated online system for managing the PARCC Field Test.

You will use this site to access on-demand training materials, user guides, and to conduct the pre-administrative activities.

PearsonAccess user accounts will be setup by each state starting in January 2014.  If your district has not received a PearsonAccess user ID by January 17th, please contact the New York State Education Department at parcc@mail.nysed.gov.

PearsonAccess

PearsonAccess, serves as the entry point to all Pearson services used by school districts participating in the PARCC consortium.

PearsonAccess is used to create, deliver, score, report, and analyze summative, formative, and alternative assessments as well as manage the student data.

Create, Deliver, Score, Report, Analyze◦ View and send student data◦ Manage participation counts◦ Register students for testing

What is PearsonAccess?

Learn about the PARCC Field Test◦ The most important thing you can do prior to

administration is to learn more about the PARCC Assessment and, in particular, the PARCC Field Test. 

◦ The PARCC website is a valuable resource for the latest news and developments related to the PARCC Assessment.

◦ General PARCC information:  www.parcconline.org◦ PARCC Task Prototypes and Sample Items:

http://www.parcconline.org/samples/item-task-prototypes

◦ PARCC Policies and information related to the Spring 2014 Field Test: www.parcconline.org/field-test

◦ Frequently Asked Questions about the Field Test: www.parcconline.org/field-test

What can I do prior to getting a PearsonAccess user account

We would like to propose GST pull the data directly from Level 1 Datawarehouse◦ Data pulled from Level 1 would be based off the

requirements provided by Pearson/PARCC/NYSED ◦ Data used would come from the following eScholar

templates Demographic, enrollment, program fact, staff student course

GST would load the student data to the PearsonAccess system on behalf of the participating school districts

School districts would be responsible for verifying the accuracy of the data that was loaded into PearsonAccess and managing the data from that point forward

How does student data get into the PearsonAccess System?

For paper based assessments, Pearson will provide preprinted materials for the PARCC Field test based on the data that is loaded.

For online based assessments, students data loaded will drive the creation of an online assessment for each student.

NYSED/Pearson have indicated that January 21, 2014 all student data must be loaded into PearsonAccess◦ This will require Testing Coordinators to work with

District Data Coordinators to ensure the appropriate student data has been load to the Level 1 Datawarehouse

Student data continued…

The PARCC PearsonAccess website may be accessed at http://PARCC.Pearson.com

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How Do I Access PearsonAccess?

PearsonAccess Home Page

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Resources

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The Training section helps you locate tutorials, manuals, documents, etc.

Training

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•Manage staff user accounts Administrative Management

•Review organization contacts Organizations

Student Data

Test Setup

Test Administration Tasks PearsonAccess Tabs

Test Management

•Send student data files•Filter and sort students•Add, delete, or change student data

•Order additional materials and track shipments•Configure TestNav

•Register students•Manage test sessions

•View extracted reports Test Results

PearsonAccess Tabs

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PARCC Customer Support agents may:◦ Reset passwords◦ Unlock accounts for LEA/District Test Coordinator accounts◦ Update email addresses for LEA/District Test Coordinator

accounts Agents may not:

◦ Create accounts◦ Lock/unlock accounts for non-LEA/District Test Coordinator

accounts◦ Update email addresses for non-LEA/District Test

Coordinator accounts◦ Delete/undelete accounts

Agent Authorizations

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Student Data refers to student demographic data and other testing-specific information about individual students.

Student Data

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Test Setup activities help you to prepare for both paper and online testing.

Test Setup

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Test ManagementThe primary test management activities are registering students and managing

test sessions.

• Register Students allows you to manually assign students to paper & online tests, update student demographic data before testing, and view student counts by administration.

• Managing Test Sessions is one of the main activities for computer-based testing.

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PearsonAccess User AccountCreation ◦ January 17, 2014, Email to Superintendent◦ Superintendent Identify District Staff Access

Regional Training ◦ Identify Attendees and Loction

Technical Configuration ◦ District Technology Coordination work with CSC

Bldg #4 (Chuck) Other

Next steps…