parcc training for test administrators 2017 · •final session assignments are done. ... [pnp] by...
TRANSCRIPT
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PARCC TRAINING FOR TEST ADMINISTRATORS 2017
TEST ADMINISTRATORS ARE:
1) EMPLOYED BY THE DISTRICT
2) HAVE TEACHERS CERTIFICATE FROM STATE OF NEW JERSEY
3) HAVE A SMID NUMBER
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PARCC 2017 FROM THE STATE OF NJ
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BIGGEST NJDOE PRIORITIES
• INCREASE STUDENT PARTICIPATION
• SECURITY IN 2017
• ACTIVE MONITORING
• MORE FLEXIBILITY FOR SCHOOLS AND STUDENTS
• REQUIRED TESTING FOR GRADUATION
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TRAINING OF STAFF
• Required for ALL Staff Involved in Testing March 17th • Limited Manuals. Must be downloaded
• See http://avocet.pearson.com/PARCC/Home#10805 for training guidelines.
• Special Testing: One-On-One Testing, Scribes, Small Group Testing, ELL & etc.
• Responsibilities of School Coordinator, School Technology Coordinator, Test
Administrators & Proctors
• ONLY Test Administrators May Handle Secure Test Materials
• Proctors (1 per 25 students) handle Non-Secure materials ONLY
• Test Administrators & Proctors MUST be ALERT at ALL times
• ALL Testing Staff MUST sign Test Security Agreement
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Wh
at’s N
ew fo
r 20
16
-20
17
?
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Testing
Time Fra
me 2
01
7
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SCHOOL PREPARATION
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School Preparation • For Principals… UserNames and Passwords need
to be updated – Most of our staff have not logged on since last year.
• For Principals… Teachers practice logging in before training
• For Principals/Test Administrators… • Cell phone policy
• Published Document Home • Website • All Call
• Wearables (new concern) • Similar concerns with cell phones
• For Principals/Guidance/Test Administrators • Test security • Security forms
• Chain of custody for testing materials
• Everyone… Chain of command for issues and responsibilities
• Everyone… Be prepared to be visited by the State - Informal Warning at Training Session
• Guidance… Prepare testing bins with all testing materials to be picked up like HSPA
• Guidance/CST… School Testing Administration for Homebound
• Paper Based (limited) • Computer Based @ School Board Room
• Principals/Tech Team… Infrastructure trial - YTBD
• Paper based is March 27th – April 7th
• Large print is during paper based window
• Participation
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School Preparation • Final session assignments are done.
• Any changes need to be manually by Guidance Counselors
• Accommodations are finalized. • Any changes need to manually done by Case Manager. • Note Reminder… need to have documentation to justify accommodation change • Have to change both tests, Math and ELA
• Schedule Changes since October 15th, 2016. • Sessions need to added/dropped manually if they have been moved into a PARCC
Tested Subject. • For example Algebra IA to Algebra I (added) or Algebra I to Algebra IA (dropped)
• Cache test week of March 20th – Everything needs to be done by that day.
• Prepare sessions on March 24th
• Start sessions 1st day of school testing March 27th
• Only start sessions where they are going to test, individual basis.
• Guidance… prepare testing bins with all testing materials to be picked up like HSPA • 32 Sessions of ELA and 31 Sessions of Math at HS in 2017
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Kobik
Castellucci
Palombo
Lasher
Guidance
Test Administrators
Child Study Team
Ziemba
Guidance
Test Administrators
Child Study Team
Mendicino
Mueller
Tech Support
PAR
CC
Ch
ain
of C
om
ma
nd
2
01
7
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Kobik
Castellucci
Palombo
Lasher
Guidance
Test Administrators
Child Study Team
Ziemba
Guidance
Test Administrators
Child Study Team
Mendicino
Mueller
Tech Support
PAR
CC
Ch
ain
of C
om
ma
nd
2
01
7
PARCC District
Testing
Coordinator
Palombo with Tech Support
Network
Coordinator
PARCC
District Tech
Coordinator
PARCC
District Tech
Assistance
Orders/Supply
Assigning Roles
NJDOE POC
NJDOE POC
Director of
Assessments
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Palombo
Lasher
Guidance
Test Administrators
Child Study Team
Ziemba
Guidance
Test Administrators
Child Study Team
PAR
CC
Ch
ain
of C
om
ma
nd
2
01
7
Final say on building
Emergency 504
Responsible for Administration
Acting DTC if Palombo unavailable
Final say on building
Emergency 504
Responsible for Administration
Acting DTC if Palombo unavailable
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PAR
CC
Ch
ain
of C
om
ma
nd
2
01
7
Lasher
Guidance
Test Administrators
Child Study Team
Ziemba
Guidance
Test Administrators
Child Study Team
Responsible for all test and student registrations, students in the correct spots. Distributing and
collecting materials to test administrators. Emergency Test Administrators
Responsible to ensure that every student has the correct
accommodation [PNP] by March 20th, 2017. Emergency Test
Administrators
Responsible for providing a secure environment, giving and administering the
test, Following the script provided by PARCC Manual, distributing and
collecting materials to students.
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TECHNICAL ASSISTANCE
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Technology Problems with Students Ability to Respond to Test Items
• Should a student have technical issues please reference the common error codes provided to you. • Most errors can be corrected without the technology team. • When an error occurs note time remaining on the clock for the student. • Email [email protected] then follow the following steps. • Have the student Refresh his browser
• If that does not work, Resume the Test • If that does not work, have the student Log-out & Log-in & Resume • If that does not work, Swap the Device & Resume • If that does not work, do NOT try to resolve the issue…
• Send an email marked “urgent” to [email protected] • Subject Line: Room #, Error Code # • Do NOT allow the student to leave the testing room. • One of the tech team members or Mr. Palombo will arrive to access the problem
For All Technology Concerns Contact:
X369 – Mike Eiler
Look in the hallway and signal for assistance.
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STUDENT TEST MATERIALS
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Embedded Accessibility Features in TestNav
• Must be enabled prior to testing so students can
access features during testing (Color Contrast, Mathematics
Text-to-Speech).
Online Accommodated Forms in TestNav
• Need to be made available to students (ASL, Closed
Captioning, ELA/L Text-to-Speech, Spanish Mathematics).
Hard Copy Accommodated Forms
• Braille, Large Print, Paper Tests, Read-Aloud Kits
• Must be ordered in advance via SR/PNP upload.
• Require advance shipping.
Externally-Provided Features & Accommodations
• Must be planned for in advance.
Student Registration/Personal Needs Profile
http://avocet.pearson.com/PARCC/Home#10522
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TEST MATERIALS
SCHOOL AND/OR STUDENT SUPPLIED
• Headphones or Ear Buds [Non Bluetooth] (MUST adjust volume before start of test / add to web page document reminder)
• ELA/L: Required for ALL students
• Math: Text-to-Speech Accessibility Feature (plugged in)
• Math: Noise Buffering Accessibility Feature (unplugged)
• Headsets with Microphone (MUST adjust volume before start of test) ONLY for
Accommodated Students with Speech-to-Text (which is ALWAYS delivered by an external
device)
• Blank Scratch Paper - graph, lined or unlined paper
• Pencils - wooden #2 with erasers
• Calculators - as specified by PARCC policy available at:
http://avocet.pearson.com/PARCC/Home#srDoc=5188&srPage=1
• Math Tools - as specified by PARCC policy available at:
http://avocet.pearson.com/PARCC/Home#srDoc=5019&srPage=2
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TEST MATERIALS
School and/or Student Supplied
• Materials Specified by Accommodation or Accessibility Features (Braille Note-Taker,
Word-to-Word Translation Dictionary)
• Approved External Devices CANNOT access internet & CANNOT save or store any information.
• Timing Device (Computers do NOT time the units, TAs do)
• Flip Chart or Board (TA MUST Track Time Remaining)
• Door Sign - “Testing – Do Not Disturb” ( See Appendix C in TAM or http://avocet.pearson.com/PARCC/Home#9760 )
• Leisure Reading Materials ONLY (Appendix C: State Policy Addendum in TCM or http://avocet.pearson.com/PARCC/Home#11196 )
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MATHEMATICS REFERENCE SHEETS
http://avocet.pearson.com/PARCC/Home#9810
• Mathematics Reference Sheets based on Common Core
State Standards for Mathematics.
• Students must have prior instructional exposure.
• Required for Algebra I, Geometry, Algebra II & Grades 5-8.
• Not Applicable for Grade 3 & 4 Mathematics.
• Automatically provided on TestNav for computer-based
testers.
• Paper versions only provided for paper-based testers.
• Schools may download & print copies for CBT testers
available on Avocet under “During Paper-Based Testing”.
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MATHEMATICS TOOLS
http://avocet.pearson.com/PARCC/Home#11131
• Geometry tools such as tracing paper, reflection tools, straight edge and
compass are optional and allowable materials for Grade 8 Mathematics
& Geometry
• Rulers and protractors for paper-based assessments at certain grade
levels will be provided by PARCC. For computer-based assessments,
required tools will be provided through the TestNav platform.
Rulers and Protractors
Grade(s)/Course(s) PARCC – Provided Allowable (Not Provided)
Grade 3 Ruler (1/4 – inch) --
Grades 4 – 7 Ruler (1/8 – inch/cm) & Protractor --
Grade 8 Ruler (1/8 – inch/cm) Protractor
Algebra I, Geometry, Algebra II, -- Ruler & Protractor
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STUDENT ACCOMMODATIONS
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Accommodations
• Accommodations are finalized. • Any changes need to manually done by
Case Manager. • Note Reminder… need to have
documentation to justify accommodation change
• Have to change both tests, Math and ELA
• Paper based is March 27th – April 7th
• Large print Students • Selected Homebound • 504 as needed
• Computers for homebound testing in Administration Building.
• Student read aloud – needs separate room.
• Spell check is now accessibility- available to all students.
• Math Tools - means counting chips, charts, tables, not a calculator. Math tools by grade can be found on Pearson Website.
• Reminder flags
• Form level icons
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Accessibility Feature Computer-Based
Testing
Accommodated
Form
Answer Masking (SR/PNP) Embedded in
TestNav
No
Color Contrast
Background/Font Color
(SR/PNP)
Embedded in
TestNav
No
Text-to-Speech for
Mathematics (SR/PNP)
Embedded in
TestNav
Yes
Human Reader or Human Signer for Mathematics (SR/PNP)
TA Provided Yes - Plus TA “Read
Aloud Kit”
ACCESSIBILITY FEATURES
for ALL Students Identified in Advance
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Audio Amplification
Blank Paper (provided by TA, and must be collected at the end of the session)
Eliminate Answer Choices
Bookmark/Flag Items for Review
General Administration Directions Clarified (provided by TA)
General Administration Directions Read Aloud & Repeated as
Needed (provided by TA)
Highlight Tool
Headphones or Noise Buffers (not plugged in)
ACCESSIBILITY FEATURES for ALL Students
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Line Reader
Magnification/Enlargement Device
NotePad
Pop-up Glossary
Redirect Student to the Test (provided by TA)
Spell Check or External Spell Check Device
Writing Tools
Student Reads Assessment Aloud to Him/Herself (requires one-on-one test session)
Accessibility Features for ALL Students
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• Extended Time • Screen Reader Version • ASL Video Version • Refreshable Braille Display w/ Screen Reader Version • Text-to-Speech ELA/L • Hard Copy Braille Version • Large Print Paper Version • Regular Print Paper Version
• Tactile Graphics
• Human Signer for Test Directions
ACCOMMODATIONS for Students with Disabilities
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ACCOMMODATIONS for Students with Disabilities
District Provided
• Assistive Technology
• Word Prediction External Device
• Braille Note-Taker
• Braille Writer
• Calculation Device & Mathematics Tools
• Calculator on Non-Calculator Sections
Constructed Responses
• Human Scribe, Human Signer, & External Assistive
Technology Device for Speech-to-Text
Selected Responses
• Human Scribe, Human Signer, & External Assistive
Technology Device for Speech-to-Text
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Accommodation Indicators
These forms are independent forms and cannot be combined.
A marker appears next to the Student ID on the Students in Session screen if an accommodation was identified for a student record on the Manage Student Test Screen or through an SR/PNP import
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Accommodation Computer
Based
Accommodated
Form
Text-to-Speech or Video of a Human Interpreter for ELA/L
Embedded in
TestNav
Yes
Closed-Captioning of
Multimedia Passages for
ELA/L
Embedded in
TestNav
Yes
Descriptive Video Embedded in
TestNav
Yes
Human Reader for ELA/L TA Provided Yes - Plus TA “Read
Aloud Kit”
ACCOMMODATIONS for Students with Disabilities
Identified In Advance
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EMERGENCY Accommodations http://avocet.pearson.com/PARCC/Home#10624
• Example: Sprained or broken arm prior to testing: prepare a Temporary/Emergency
Section 504 Plan.
• Do not let student test until directed by the DTC [Palombo] or Building Principal
• Student can receive assessability features & accommodations described in PARCC
Accessibility Features & Accommodations Manual.
• Complete Form: Use of an Emergency Accommodation on a PARCC Assessment
Request form (see Appendix F in Accessibility Features and Accommodations Manual)
• Revise & Upload Student’s Updated SR/PNP: include newly required accessibility
features & accommodations (extra time, scribe, special form, etc.).
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TEST SECURITY
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TEST SECURITY
• Security is a district-wide responsibility.
• Absolutely NO reproduction or transmittal by any means of test items,
passages, prompts, or other secure items or materials.
• Security breaches may have:
• Financial consequences for the district
• Professional consequences for staff
• Disciplinary consequences for students
• Inform ALL district & school personnel of security procedures prior to test
administration.
• For details see Section 2.0 of the Test Coordinator Manual and
http://avocet.pearson.com/PARCC/Home#10804.
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SECURITY PLAN
• Mandatory Turnkey Training
• Locked Storage of Secure Materials
• Delivery Problems
• Technology Problems
• Missing Secure Materials
• Reporting Breaches & Irregularities
• Damaged/Contaminated Materials
• Chain-of-Command
• Disruptive or Sick Student
• Fire / Emergency Procedures
• Inclement Weather
• See Test Coordinator Manual for details
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SECURITY PLAN
Unauthorized Electronic Devices
• Unauthorized devices are NOT permitted in ANY testing room ANY time before, during, or after testing. NO
EXCEPTIONS!
• Have a WRITTEN POLICY. * Developed by School Principals!*
• Include district approved SANCTIONS for violations & parental notification procedures.
• NOTIFY Parents, Students & Staff of Device Ban of policy & district approved sanctions well in advance of
testing.
• Include PROCEDURES for collecting cell phones & other devices each day prior to testing.
• Include procedures to have all violations IMMEDIATELY reported up the chain-of-command.
• Contact appropriate grade level NJDOE PARCC coordinator IMMEDIATELY .
• Do NOT release violators until told to do so by NJDOE staff.
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TESTING SITES
• NO Coats, Backpacks, or Purses
• NO Instructional Displays
• NO Buzzers, Bells or Non-Emergency Announcements or
Interruptions
• NO Cell Phones, MP3 Players or Any Unauthorized Electronics
• NO Food or Beverages (except if by IEP or 504)
• NO Unauthorized Materials
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SECURITY FORMS
• Security Agreement - Appendix B, Test Administrator Manual
• District Receipt & District Return Forms for Paper Based Tests - http://www.state.nj.us/education/assessment/parcc/forms/
• Chain-of-Custody Forms - http://www.state.nj.us/education/assessment/parcc/forms/
• Form to Report a Testing Irregularity or Security Breach - http://www.state.nj.us/education/assessment/parcc/forms/
• Form to Report Contaminated, Damaged, or Missing Materials - Appendix E, Test Coordinator Manual
• Post-Test Certification Form - Appendix E, Test Coordinator Manual
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Reporting Testing Irregularities & Security Breaches
Contaminated, Missing, & Damaged Materials
• STC must report incident to the DTC immediately.
• DTC must then E-mail the appropriate NJDOE PARCC coordinator ASAP after
receiving call from STC.
• STC must complete appropriate form documenting the incident & provide
completed form to DTC.
• Form to Report a Testing Irregularity or Security Breach (including testing
disruptions due technical problems, severe weather or safety threats)
• Form to Report Contaminated, Damaged, or Missing Materials.
• DTC must upload form to PearsonAccessnext within five school days.
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TEST SESSION MANAGEMENT
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Start Sessions
A session must be started and a unit must be unlocked before students can log in and take their tests. This can be done at any time before testing once the New Jersey testing window is open and the session has been prepared.
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Session Management – Lock/Unlock
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Session Management – Monitor Testing
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Session Management – Monitor Testing
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Session Management – Monitor Testing
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Session Management – Student Status
Student Test Status Key
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Session Management – Resume Students
Option 1 to Resume Students:
Option 2 to Resume Students:
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Technical Troubleshooting During Testing Common Error Codes
• 1001: “Your test has been saved. Please notify your test administrator.” • Early Warning System initial message, does not indicate the issue, another error code will follow.
• 1009: “Unable to download test content.” • Network connection issue between the testing device and Pearson servers.
• 3005: “TestNav has detected that another application attempted to become the active window.” • This could be caused by pop-ups in the background, power saving features, or system key combinations like ctrl+alt+del.
• 5032: “TestNav has detected a blacklist application running…” • Close the specified application in the error message and have the student sign in again.
• 8026: “Unable to connect to the proctor caching computer. Please contact your administrator.” • Network connection issue between the testing device and the local Proctor Caching device.
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Technical Troubleshooting During Testing • 9059: “The username or password you entered is incorrect.”
• This is common when students are using the TestNav Apps.
• If the username/password being used is accurate, the student may be on the incorrect login page.
• “New Jersey” or “PARCC Training”
• To get on the correct login page click the User icon in the top right and select “Choose a different customer”. Then pick the correct page from the Apps Home Screen.
Note: The student testing ticket will list the correct site to use the sign-in credentials.
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Technical Troubleshooting – What To Do?
• Resume the student in PearsonAccessnext.
• Have the student log in again on the same testing device.
• If the same error occurs repeatedly, or if the same error is affecting multiple students, contact your Technology Coordinator.
• Do not move the student to another testing device unless the student safely exits the test using the log out feature. This is to help prevent student responses from becoming more difficult to retrieve.
• If the school has set up secondary save locations in the TestNav Configuration for all of the device-types, TestNav will always look in the primary and secondary save locations for a Student Response File when the student logs into the test.
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Technology Problems with Students Ability to Respond to Test Items
• Should a student have technical issues please reference the common error codes provided to you. • Most errors can be corrected without the technology team. • When an error occurs note time remaining on the clock for the student. • Email [email protected] then follow the following steps. • Have the student Refresh his browser
• If that does not work, Resume the Test • If that does not work, have the student Log-out & Log-in & Resume • If that does not work, Swap the Device & Resume • If that does not work, do NOT try to resolve the issue…
• Send an email marked “urgent” to [email protected] • Subject Line: Room #, Error Code # • Do NOT allow the student to leave the testing room. • One of the tech team members or Mr. Palombo will arrive to access the problem
For All Technology Concerns Contact:
X369 – Mike Eiler
Look in the hallway and signal for assistance.
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STUDENT BREAKS
• STUDENTS ARE ALLOWED TO TAKE BREAKS DURING TEST
• STUDENTS ARE ALLOWED TO USE BATHROOMS DURING TESTING, BUT MUST BE MONITORED
OUT IN HALLWAYS
• STUDENTS ARE NOT ALLOWED ACCESS TO ELECTRONIC DEVICES WHILE NOT TESTING
• STUDENTS WHEN RETURNING FROM BREAK MAY RESUME TESTING
• STUDENTS NEED TO COGNIZANT OF TIME REMAINING DURING TESTING WINDOW
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TESTING IRREGULARITIES AND SECURITY BREACHES
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TESTING IRREGULARITIES AND SECURITY BREACHES
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TESTING IRREGULARITIES AND SECURITY BREACHES
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MATERIALS PROHIBITED IN THE TESTING ENVIRONMENT
Prohibited materials must be covered or removed from the testing room.
The following are materials that may not be used at any time during a unit, including after a
student has completed testing (e.g., submits section) or during a break.
Students, Test Administrators, Proctors or other authorized persons in the test environment may not
posses these or any other materials.
Materials Prohibited During All Units
■ All personal electronic equipment not related to testing (e.g., cell phones, iPods , personal
document scanners, eBooks, electronic pens, smart watches)
■ Any resource (e.g., books, posters, models, displays, teaching aids) that defines, explains,
illustrates terminology or concepts, or otherwise provides unauthorized assistance during testing.
Refer to the AF&A Manual for additional information on approved resources for a student with a
disability or an English learner.
■ Mathematical formulas and conversion tables other than the grade- or course-specific, PARCC-
provided mathematics reference sheets
■ Posters describing TestNav functionality
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Practice
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PARCC TUTORIALS HTTP://PARCC.PEARSON.COM/TUTORIAL/ PRACTICE TESTS HTTP://PARCC.PEARSON.COM/PRACTICE-TESTS/ SAMPLE ITEMS HTTP://PARCC.PEARSON.COM/SAMPLE-ITEMS/
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LAST MINUTE REMINDERS
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STUDENTS & TEST ADMINISTRATORS Do Not Use Internet Explorer!
Students should have their correct Username and password in front of them on the testing
ticket. Make sure the students are logging into the state of New Jersey.
Student need to check their audio prior to start of test.
Refer to your script in the manual for the directions.
READ THE MANUAL and SCRIPT!
Do not use RESUME/UPLOAD.
Do not hit RESUME until a student has completely logged out of the system
***Chromebooks will not have to open a browser
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REMINDER OF ROLES AND DUTIES
District Test Coordinator – Zachary Palombo
School Test Coordinators – Principals/Assigned Staff Member
Test Administrator – Teacher, Guidance Counselor, CST member, Administrator
Proctor – Aide (may not handle secure materials)
Tech Team – Provide Support